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HomeMy WebLinkAboutCB Streetsweeping 2002CITIES OF COCOA BEACH & CAPE CANAVERAL Street Sweeping Services Contract This Contract is made upon the signing of all parties by and between the City of Cocoa Beach, Florida, a Florida Municipal Corporation, and the City of Cape Canaveral, Florida, a Florida Municipal Corporation, hereinafter referred to as the Cities, and USA Services of Florida, a Florida Corporation, hereinafter referred to as the Contractor, whose address is PO Box 520580, Longwood, FL 32752. In consideration of the mutuaVpromises contained herein, the Cities and the Contractor agree that the Contractor will provide street sweeping services for the Cities as more specifically set forth in Exhibit A - Scope of Service of this Contract, attached hereto and by reference, made part hereof. ARTICLE 1 - TERM OF CONTRACT The Contractor shall commence services under this Contract on or about October 1, 2002 and this Contract shall continue for a period of three (3) years through September 30, 2005, unless either party chooses to exercise its rights under Article 27 - Termination. This Contract is renewable in one (1) year increments thereafter if extended by mutual agreement of all parties no less than ninety (90) days prior to Contract expiration. The maximum term for this Contract shall be five (5) years. The Contract Administrators shall review the performance of the Contractor annually at least ninety (90) days prior to the Contract anniversary date. The Contract Administrators may recommend a one (1) year extension, or termination, of the Contract. Should the Contractor and Cities agree to extend the Contract, the Contractor may be entitled to an increase in rates, in an amount not to exceed one half (1/2) the change in the Consumer Price Index (CPI) for the most recently available twelve (12) month period. The Contractor shall advise the Cities of the dollar amount of rate increases pursuant at least five (5) days before the Cities must determine whether to extend or terminate this Contract. The Contractor shall also supply the Cities with a copy of the CPI and the calculations demonstrating the increase. A sample calculation is shown below. Allowed increases will follow this format. CPI current period (August 2000) 172.7 Less CPI previous period (August 1999) 167.1 Index Point change 5.6 Divided by previous period CPI(August 1999) 164.0 Equals 0.034 Result multiplied by 100 X 100 Equals percent change 3.40% Increase allowed is one -half the change 1.70% CACHH Data\ Contracts \Stormwater \Streetsweepina contract 2002.DOC CITIES OF COCOA BEACH & CAPE CANAVERAL Street Sweepinq Services Contract The term "Consumer Price Index" shall mean the index numbers of retail commodity prices designated "CONSUMER PRICE INDEX, ALL URBAN CONSUMERS, U.S. CITY AVERAGE, ALL ITEMS" (1982- 1984 =100) prepared by the Bureau of Labor Statistics of the U.S. Department of Labor. In the event the U.S. Department of Labor ceases to prepare and to publish such retail commodity index numbers, the adjustment of rates thereafter shall be according to the most closely comparable commodityxndex published by the U.S. Department of Labor; and if such is not determined by that Department, then the most closely comparable commodity index as determined by agreement of Cities and the Contractor. ARTICLE 2 - CONTRACT ADMINISTRATION Administration of this Contract shall be under the general direction of Joanie Regan, Stormwater Program Coordinator, who shall act as the Cities' representative during the performance of this Contract. Joanie Regan, Stormwater Program Coordinator, shall share administration of the Services put forth in Exhibit A for the City of Cocoa Beach, with Ed Gardulski, Public Works Director for the City of Cape Canaveral. The Contract Administrator for the Contractor is Carmine Latanza, Vice President, who will also serve as the day -to -day contact person. Each party to this Contract agrees to provide written notification within fifteen (15) days, should the representative of either party change during the term of the Contract. ARTICLE 3 - SCOPE OF SERVICE The Contractor shall do, perform, deliver and carry out, in a professional manner; the type of Services as set forth in Exhibit A - Scope of Service. ARTICLE 4 - PAYMENTS TO CONTRACTOR The Cities shall pay the Contractor in accordance with the payment schedule set forth in Exhibit B - Fee Schedule attached hereto, and, by reference, made part hereof. The Contractor will invoice the Cities on a monthly basis or as described in Exhibit B. This is a unit rate Contract. Invoice terms are net thirty (30) days as calculated from the day of submission. Invoices received from the Contractor pursuant to this Contract will be reviewed and approved by the respective City Administrators, indicating that the Services being invoiced are in conformity with the Contract. Incorrect invoices will be returned to the Contractor for correction. Invoices must reference the current purchase order number and /or month of service. The Contractor's invoice must be agreed to supporting documentation (monthly Track Sheet referenced in Schedule A) and properly extended and footed. Each invoice shall include a certification statement, signed by the Contractor's contract administrator that reads, "I certify that all costs and fees claimed for payment are accurate and were performed in furtherance of the Agreement between the USA Services of Florida, Inc. and the City of Cape Canaveral and the City of Cocoa Beach." The invoices will then be sent to the respective Finance Departments for payment. Payments by the Cities are disbursed in accordance with respective Finance Department policy. No other representation regarding payment is made or implied. CACHH Data\ Contracts \Stormwater \Streetsweepina contract 2002.DOC 2 CITIES OF COCOA BEACH & CAPE CANAVERAL Street SweeDina Services Contract No one of the Cities shall be jointly or severally responsible for any bills, charges, interest charges, late fees, or invoices of the other one of the Cities. A default by one of the Cities with regard to any provision of this Contract shall not constitute a default by the other one of the Cities. The Contractor agrees that neither it nor its agents or employees shall pledge the credit of the respective Cities, or make either or both of the individual Cities a guarantor of payment or surety for any contract, debt, obligation, judgment, lien, or any form of indebtedness. No payments will be made under this contract until all the insurance; permit & license requirements in Article 7 have been met. The Cities are exempted from payment of Florida state sales and use taxes and Federal excise tax. The Contractor, however, shall not be exempted from paying Florida state sales and use taxes to the appropriate governmental agencies or for payment by the Contractor to suppliers or others for taxes on materials or services used to fulfill its contractual obligations with the Cities. The Contractor shall not use the Cities' exemption number(s) in securing such materials. The Contractor shall be responsible and liable for the payment of all its FICA/Social Security and other taxes resulting from this Agreement. Said sales and use or excise taxes shall not be submitted for reimbursement to the Cities, except as is otherwise expressly permitted by this Contract. The Contractor shall be responsible and liable for the payment of all its FICA/Social Security and other taxes resulting from this Agreement. ARTICLE 5 - TRUTH -IN- NEGOTIATION CERTIFICATE Signature of this Contract by the Contractor shall act as the execution of a truth -in- negotiation certificate certifying that the wage and rates and costs used to determine the compensation provided for in this Contract are accurate, complete and current as of the date of the Contract. ARTICLE 6 - AVAILABILITY OF FUNDS The obligations of the Cities under this Contract are subject to the availability of funds lawfully appropriated for its purposes by the City Commissions of Cocoa Beach and Cape Canaveral. ARTICLE 7 - INSURANCE In the performance of work and services under this Agreement, the Contractor agrees to comply with all Federal, State and Local laws and regulations now in effect, or hereinafter enacted during the term of this Agreement that are applicable to Contractor, its employees, agents or subcontractors, if any, with respect to the work and services described herein. Contractor shall maintain in full force and effect during the life of the Contract, Worker's Compensation insurance covering all employees in performance of work under the Contract. Contractor shall make this same requirement of any of its subcontractors, operating under this Contract. Contractor shall indemnify and save the Cities harmless for any damage resulting to them for failure of either Contractor or any subcontractor to take out or maintain such insurance. CACHH Data\ Contracts \Stormwater\Streetsweeping contract 2002.DOC CITIES OF COCOA BEACH & CAPE CANAVERAL Street Sweeping Services Contract The following are required types and minimum limits of insurance coverage, which the Contractor agrees to maintain during the term of this Contract: COVERAGE MINIMUM LIMITS General Liability $1,000,000 incident Auto Liability ,,$500,000 per person /incident Worker's Compensation Statutory Statutory coverage for Worker's Compensation Insurance means covering all employees and providing benefits as required by Florida Statute, Chapter 440, regardless of the size of the company (number of employees). The Contractor further agrees to be responsible for employment, control and conduct of its employees and for any injury sustained by such employees in the course of their employment Neither Contractor nor any subcontractor shall commence work under this Contract until they have obtained all insurance required under this section and have supplied the Cities' Contract Administrator with satisfactory evidence of such coverage in the form of a Certificate of Insurance and endorsement. All insurers shall be licensed to conduct business in the State of Florida. Insurers must have, at a minimum, a policy holders' rating of "A ", and a financial class of "VII" as reported in the latest edition of Best's Insurance Reports, unless the Cities grant specific approval for an exception. All policies provided should be Occurrence, not Claims Made, forms. The Contractor's insurance policies should be endorsed to add the City of Cocoa Beach and the City of Cape Canaveral as Additional Insured. The Contractor shall be responsible for all deductibles. All of the policies of insurance so required to be purchased and maintained shall contain a provision or endorsement that the coverage afforded shall not be canceled, materially changed or renewal refused until at least thirty (30) calendar days written notice have been given to the Cities by certified mail. ARTICLE 8 - INDEMNIFICATION The Contractor shall indemnify and save harmless and defend the Cities, its' agents, servants and employees from and against any and all claims, liability, losses, and /or cause of action which may arise from any negligent act or omission of the Contractor, its agents, servants or employees in the performance of this Contract. The Contractor further agrees to indemnify, save harmless and defend the Cities, its' agents, servants and employees from and against any claim, demand or cause of action of whatsoever kind or nature arising out of any conduct or misconduct of the Contractor, its' agents, servants and employees not included in the paragraph above and for which the Cities, its' agents, servants or employees are alleged to be liable. CACHH Data\ Contracts \Stormwater \Streetsweeping contract 2002.DOC 4 CITIES OF COCOA BEACH & CAPE CANAVERAL Street Sweeping Services Contract ARTICLE 9 - SAFETY Precautions shall be exercised at all times for the protection of all persons (including City employees) and property. The safety provisions of all applicable laws, regulations and codes shall be observed. Hazards arising from the use of vehicles, machinery and equipment shall be guarded or eliminated in accordance with the highest accepted standards of safety. The Contractor and any subcontractors shall comply fully -with all requirements of the Occupational Safety and Health Act (OSHA), and any other pertinent Federal, State or Local Statutes, rules or regulations. The Contractor and any subcontractors shall bear full responsibility for payment of any fines or other punishments resulting from violation of any such statutes, rules or regulations. ARTICLE 10 - NONDISCRIMINATION The Contractor warrants and represents that it complies with all Federal and State requirements concerning fair employment and will not discriminate by reason of race, color, religion, sex, age, national origin, or physical handicap. ARTICLE 11 - DRUG FREE WORKPLACE In accordance with Florida Statutes, §287.087, the Contractor warrants that it is a drug free workplace. ARTICLE 12 - PUBLIC ENTITY CRIME INFORMATION STATEMENT A person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a bid on a contract to provide any goods or services to a public entity, may not submit a bid on a contract with a public entity for the construction or repair of a public building or public work, may not submit bids on leases of real property to a public entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in Section 287.017 for CATEGORY TWO ($15,000.00) for a period of 36 months from the date of being placed on the convicted vendor list. ARTICLE 13 - EXCUSABLE DELAYS The Contractor shall not be considered in default due to any failure in performance if such failure arises out of causes reasonably beyond the Contractor's control and without its fault or negligence. Such causes may include, but are not limited to: Acts of God; natural or public health emergencies; freight embargoes; and severe weather conditions. If failure to perform is caused by the failure of the Contractor's subcontractor(s) to perform or make progress, and if such failure arises out of causes reasonably beyond the control of the Contractor and its subcontractor(s) and is without fault or negligence of either of them, the Contractor shall not be deemed to be in default. CACHH Data\ Contracts \Stormwater \Streetsweeping contract 2002.DOC CITIES OF COCOA BEACH & CAPE CANAVERAL Street Sweeping Services Con tract ARTICLE 14 - ARREARS The Contractor shall not pledge the Cities' credit or make it guarantor of payment or surety for any contract, debt, obligation, judgment, lien or any form of indebtedness. The Contractor further warrants and represents that it has no obligation for indebtedness that would impair its ability to fulfill the terms of this Contract. ARTICLE 15 - WARRANTY The Contractor warrants that all services shall be performed by skilled and competent personnel to the highest professional standards in the field. ARTICLE 16 - INSPECTION OF WORK The Cities reserves the right, without notice and at reasonable times, to inspect the work accomplished by the Contractor under this Contract. In the event the Contractor fails to perform the work contemplated hereunder in the time frame mutually set by the Cities and Contractor in this Contract or in the notice(s) to proceed issued hereunder, the Cities may require the Contractor, at the Contractor's expense, to increase personnel or equipment or take any other action deemed necessary by the Cities to enable the Contractor to complete the work in the time set forth. The rights of inspection and control of the progress of the work reserved in the Cities are for the protection of the Cities in assuring that the work will be accomplished satisfactorily and in a timely fashion and do not relieve the Contractor in any way from responsibility for selecting appropriate means of fulfilling the obligations hereunder, nor shall the Contractor at any time be considered the agent of the Cities for completion of the work or any part of it. Should the commitment of the Cities or Contractor change during the term of this Contract, the Cities and the Contractor will attempt to resolve said changes before the Contractor continues with the project or the Cities incurs additional costs. Any such resolution will be described as an amendment to this Contract.. ARTICLE 17 - DISCLOSURE AND OWNERSHIP OF DOCUMENTS The Contractor shall deliver to the Cities for approval and acceptance, and before eligibility for final payment of any amounts due, all documents and materials prepared by and for the Cities under this Contract. ARTICLE 18- INDEPENDENT CONTRACTOR The Contractor agrees that it is an Independent Contractor with respect to the services provided pursuant to this Contract, and not an employee, agent, or servant of the Cities. All persons engaged in any of the work or services performed shall at all times, and in all places, be subject to the Contractor's sole direction, supervision, and control. The Contractor shall exercise control over the means and manner in which it and its employees perform the work; the Cities' interest is in the results obtained. Nothing in this agreement shall be considered to create the relationship of employer and employee between the parties. CACHH Data\ Contracts \Stormwater \Streetsweeping contract 2002.DOC CITIES OF COCOA BEACH & CAPE CANAVERAL Street Sweeping Services Contract ARTICLE 19- ASSIGNMENT This Contract may not be assigned without the prior written consent of the Cities. Any attempt to assign this Contract without prior written consent of the Cities shall render the Contract null and void with respect to the attempted assignee. The Cities shall not unreasonably withhold consent provided that the Contractor provides Cities with information it requires including, but not limited to, a sample contract from the proposed assignee, proposed fee schedule, operating history of the assignee and a contact person representing the assignee. The Contractor shall provide this information at least 60 days prior to the target date for assignment. ARTICLE 20 - SUBCONTRACTORS No part of this Contract shall be sublet without the prior written approval of the Cities. If the Contractor shall sublet any portion of this Contract with consent, the Contractor shall be as fully responsible to the Cities for acts and omissions of a subcontractor, and of persons either directly or indirectly employed by the subcontractor, as the Contractor is for its own acts and omissions and the acts and omissions of persons employed directly or indirectly by the Contractor. The subcontractor is subject to the same contractual provisions as is the Contractor under this Contract, including but not limited to insurance requirements, records maintenance and audit requirements. ARTICLE 21 - SEVERABILITY No inspection by the Cities, nor any payment for or acceptance of the whole or part of the items in this Contract, nor any extension of time, nor any possession taken by the Cities of the product or services hereunder shall operate as a waiver of (1) any provision of this Contract, (2) the right to have it fully performed, (3) any power herein reserved to the Cities, or (4) any right to damages under this Contract. No waiver of any breach of this Contract shall be held to be a waiver of any other breach. ARTICLE 22 - CONTINGENT FEES The Contractor warrants that it has not employed or retained any company or person, other than a bona fide employee working solely for the Contractor, to solicit or secure this Contract and that it has not paid or agreed to pay any person, company, corporation, individual or firm, other than a bona fide employee working solely for the Contractor, any fee, commission, percentage, gift, or any other consideration contingent upon or resulting from the award or making of this Contract. CACHH Data\ Contracts \Stormwater \Streetsweeping contract 2002.DOC CITIES OF COCOA BEACH & CAPE CANAVERAL Street Sweeping Services C ontract ARTICLE 23 - ACCESS AND AUDITS The Contractor shall maintain records on Cities' projects, in accordance with generally accepted accounting principals and practices to substantiate all invoiced amounts. Said records will be available to the Cities during the Contractor's normal business hours for a period of two (2) years after the Contractors final invoice for examination to the extent required to verify the direct costs (excluding established or standard allowances and taxes) incurred herein. Should such an audit by the Cities reveal monies owed to the Cities, the Contractor shall reimburse the Cities for the cost of the audit and pay the principal overcharge amount owed the Cities plus interest accrued at the prime interest rate in effect on the date of discovery. Said interest rate shall apply to the principal overcharge amount revealed in the audit for the period from the original payment due date(s) to the payment by the Contractor of all monies owed. The Contractor shall maintain file(s), available for inspection by the Cities, containing documentation of costs and fees incurred in connection with this Agreement. The file(s) shall be maintained by the Contractor for a period of three (3) years after the completion of this Contract, as extended from time to time, unless otherwise notified in writing by the City Clerk of each of the Cities specifying the document that may be destroyed. It is hereby specifically agreed that any record, document, computerized information and program, audio or video tape, photograph, or other writing of the Contractor directly related to this Contract, or any portion of the Project hereunder, shall be deemed to be a Public Record whether in the possession or control of the Cities or the Contractor. Said record, document, computerized information and program, audio or video tape, photograph, or other writing of the Contractor is subject to the provisions of Chapter 119. Florida Statutes, and except as otherwise provided by this Contract, said public record may not be destroyed without the specific written approval of the City Clerk of each of the Cities. Upon request by either of the Cities, the Contractor shall supply copies of said public records to the aforesaid City. All books, cards, registers, receipts, documents, and other papers in connection with this Agreement shall at any and all reasonable times during the normal working hours of the Contractor be open and freely exhibited to either one of the aforesaid Cities for the purpose of examination and /or audit. ARTICLE 24 - ENTIRETY OF CONTRACTUAL AGREEMENT The Cities and the Contractor agree that this Contract sets forth the entire agreement between the parties, and that there are no promises or understandings other than those stated herein. CACHH Data\ Con tracts \Stormwater \Streetsweeping contract 2002.DOC CITIES OF COCOA BEACH & CAPE CANAVERAL Street Sweeping Services Contract ARTICLE 25 - AMENDMENTS AND MODIFICATIONS Any cardinal change in the terms and conditions set forth in this Contract must be mutually agreed to by both Cities and the Contractor, and may be implemented only after this agreement has been amended in writing. The Cities reserve the right to make changes in the. service, including alterations, reductions therein or additions thereto. Upon receipt by the Contractor of the Cities' notification of a contemplated change, the Contractor shall (1) if requested by the Cities, provide an estimate for the increase or decrease in cost due to the contemplated change, (2) notify the Cities of any estimated change in the completion date, and (3) advise the Cities in writing if the contemplated change shall affect the Contractor's ability to meet the completion dates or schedules of this Contract. If the Cities so instruct, in writing, the Contractor shall suspend work on that portion of the work affected by a contemplated change, pending the Cities' decision to proceed with the change. If the Cities elect to make the change, the Cities shall issue a Contract Amendment or Change Order and the Contractor shall not commence work on any such change until such written amendment or change order has been issued and signed by each of the parties. ARTICLE 26 - NOTICE All notices required in this Contract shall be sent by certified mail, return receipt requested, and if sent to the Cities, shall be mailed to: Copy Ms. Joanie Regan, Stormwater Program Coordinator Mr. Chuck Billias, City Manager City of Cocoa Beach City of Cocoa Beach 1600 West Minutemen Causeway P.O. Box 322430 Cocoa Beach, Florida 32931 Cocoa Beach, Florida 32932 Mr. Ed Gardulski, Public Works Director City of Cape Canaveral 105 Polk Avenue Cape Canaveral, Florida 32920 Mr. Bennett Boucher, City Manager City of Cape Canaveral P.O. Box 326 Cape Canaveral, Florida 32920 -0326 and if sent to the Contractor, shall be mailed to: Mr. Carmine Latanza, Vice President USA Services of Florida, Inc. PO Box 520580 Longwood, FL 32750 Notice shall be deemed to have been given and received on the date the notice is physically received if given by hand delivery, or if notice is given by first class U.S. Mail, postage prepaid, then notice shall be deemed to have been given upon the date said notice was deposited in the U.S. Mail addressed in the manner set forth above. Any party hereto by giving notice in the manner set forth herein may unilaterally change the name of the person to whom notice is to be given or the address at which notice is to be received. CACHH Data\ Contracts \Stormwater \Streetsweeping contract 2002.DOC CITIES OF COCOA BEACH & CAPE CANAVERAL Street Sweeping Services Con tract ARTICLE 27 - TERMINATION This Contract may be terminated by the Contractor upon thirty (30) days prior written notice to the Cities in the event of substantial failure by the Cities to perform in accordance with the terms of this Contract through no fault of the Contractor. It may also be terminated by the Cities with or without cause immediately upon written notice to the Contractor. Unless the Contractor is in breach of this Contract, the Contractor shall be Oaid for services rendered to the Cities' satisfaction through the date of termination. After receipt of a Termination Notice and except as otherwise directed by the Cities, the Contractor shall: A. Stop work on the date and to the extent specified. B. Terminate and settle all orders and subcontracts relating to the performance of the terminated work. C. Transfer all work in process, completed work and other material related to the terminated work to the Cities, or approved designee. D. Continue and complete all parts of the work that have not been terminated. The Contractor shall be paid for services actually rendered to the date of the termination. ARTICLE 28 - EXCLUSIVITY This is not an exclusive Contract. The Cities may, at its sole discretion, contract with other entities for work similar to that to be performed by the Contractor hereunder. ARTICLE 29- REMEDIES The laws of the State of Florida shall govern this Contract. The parties have freely determined that venue under this Contract is most convenient: to the parties, to any witnesses that might be called, based on the situs of performance of this Contract, location of records hereunder, and all other factors, if located in Brevard County. Therefore, any and all action necessary to enforce the Contract, or to seek declaratory or injunction relief, damages, specific performance, or any other remedy hereunder, will be held in Brevard County, Florida. No remedy herein conferred upon any party is intended to be exclusive of any other remedy, and each and every such remedy shall be cumulative and shall be in addition to every other remedy given hereunder or now or hereafter existing at law or in equity or by statute or otherwise. No single or partial exercise by any party of any right, power or remedy hereunder shall preclude any other or further exercise thereof ARTICLE 30 - ENFORCEMENT COSTS If any legal action or other proceeding is brought for the enforcement of this Contract, or because of an alleged dispute, breach, default or misrepresentation in connection with any provisions of this Contract, the successful or prevailing party or parties shall be entitled to recover reasonable attorney's fees, court costs and all expenses (including taxes) even if not taxable as court costs (including, without limitation, all such fees, costs and expenses incident to appeals), incurred in that action or proceeding, in addition to any other relief to which such party or parties may be entitled. CACHH Data\ Contracts \Stormwater\Streetsweeping contract 2002.DOC 10 CITIES OF COCOA BEACH & CAPE CANAVERAL Street Sweeping Services Contract IN WITNESS WHEREOF, the parties have executed this Contract as of the day and year first above written: CITY OF COCOA BEACH Attest: Loredana Kalaghchy, City Clerk City of Cocoa Beach Date: ,I. Signature: CITY OF CAPE CANAVERAL, FLORIDA Attest: su3an.- Stills, City Clerk City of Cape Canaveral Date: Witness : Date: Charles Billias,.City Manager City of Cocoa Beach Date: Signatu City of Cape Canaveral Date: Contractor Signature: By: USA Services of Florida inc. Date: CACHH Data\ Contracts \Stormwater \Streetsweeping contract 2002.DOC 11 CITIES OF COCOA BEACH & CAPE CANAVERAL Street Sweeping Services Contract EXHIBIT A - SCOPE OF SERVICES Overview The City of Cocoa Beach and the City of Cape Canaveral are neighboring barrier island municipalities sharing common goals and needs:. The goal of this Contract is to secure street sweeping services that will improve the quality of our waters and the aesthetics of our streets while minimizing costs through inter -local government resource management. Although our needs are similar, our size differs. Sections I and II list each Cities' requirements and facilities. The Contractor has bid based on the combined requirements and facilities. Since the goal of this Contract is to remove the street debris that reduces the quality of our waters, only curbs that are drainage conveyance systems are listed in the curb miles below. Median curbs graded so as not to receive street drainage are not included in the curb miles below. Service Equipment Service equipment used for the monthly (calendar month) street sweeping must be: a. a municipal size vacuum type - minimum six (6) cubic yard capacities b. minimum eight (8) foot sweep path c. equipped with continuous water spray for dust control d. registered and insured with the Motor Vehicle Laws of the State of Florida Back -up support equipment with above specifications must be available in case of equipment downtime or servicing. Documentation A monthly street sweeping Track Sheet is required after each month's (calendar month) sweeping. The Cities will each furnish a tracking sheet for this purpose. The street sweeper operator must record information per drainage basin within the Cities. The City of Cocoa Beach has seven (7) drainage basins within its City limits. The City of Cape Canaveral has five (5) drainage basins within its City limits. Information must include date, curb miles swept, sweep hours, volume of debris, water fill stops and dump loads. Street sweeping Track Sheet must be received by Cities by the tenth (10 of the month following the sweep. No payments will be made until the monthly tracking sheet is received and approved. CA00 joanie \operations \OP activities\maintenance \ST -SWEEP \contract extension 2002 \Streetsweeping 12 contract 2002.DOC - CITIES OF COCOA BEACH & CAPE CANAVERAL Street Sweeping Services Contract Section I City of Cocoa Beach Service Specifications Sweep Locations Area Curb ­� Sweep Description Miles Frequency Residential curb miles 52.6 Once /Month Urban curb miles 15.70 Twice /Month City Parking Lots 14.13 Once /Month Total Curb Miles per Month Month Total 52.6 curb miles 31.44 curb miles 14.13 curb miles 98.2 curb miles For areas swept twice per month, the minimum interval between sweeping is ten (10) days. See Figure 1 -1, Cocoa Beach Sweep Location Map, for detail of streets to be swept. Dump Site All debris collected street sweeping must be deposited at the Cocoa Beach Utilities Complex at 1600 Minutemen Causeway within the City Limits. Dump site is within 5 miles of all sweep locations. See Figure 1 -1, Cocoa Beach Sweep Location Map, for dump site location. Sweep Schedule All sweeping in the residential areas (denoted in yellow in Figure 1 -1) must be performed between 7:00 A.M. and 7:00 P.M, Monday through Saturday. All sweeping in the commercial, urban areas (denoted in blue in Figure 1 -1) must be performed between 12:00 A.M. and 7:00 A.M. No sweeping will occur on holidays. Holidays include New Year's Day, Fourth of July, Labor Day, Thanksgiving, Christmas Eve and Christmas. Each month the Contractor will notify the City through either facsimile (321 868- 3379), telephone or voice mail, within forty -eight (48) hours of the start date of the sweep for each of the two (2) monthly sweeps. Filling Station Filling stations for water will be available at locations within the City limits and will be specified in writing to the Contractor prior to the first contractual sweep. C:\00-joanie\operations\0P activities\maintenance \ST -SWEEP \contract extension 2002 \Streetsweeping 13 contract 2002.DOC CITIES OF COCOA BEACH & CAPE CANAVERAL Street Sweeping Services Contract Scction II City of Cape Canaveral Service Specifications Sweep Locations Area Description Street curb miles Curb ,i Sweep Miles Frequency 33.8 Once /Month Month Total 33.8 curb miles City Parking Lots 1.7 Once /Month Total Curb Miles per Month 1.7 curb miles 35.5 curb miles See Figure II -1, Cape Canaveral Sweep Location Map, for detail of streets to be swept. Dump Site All debris collected street sweeping must be deposited at the Cape Canaveral Public Works Complex within the City Limits. Dump site is within 3 miles of all sweep locations. See Figure II -1, Cape Canaveral Sweep Location Map, for dump site location. Sweep Schedule All sweeping must be performed between 7:00 A.M. and 10:00 P.M, Monday .through Saturday. Accessibility in the residential areas is better at certain times of the day. Each month the Contractor will notify the City through eitherfacsimile (321799-4980), telephone or voice mail, within forty -eight (48) hours of the start date of the sweep. Filling Station Filling stations for water will be available at locations within the City limits and will be specified in writing to the Contractor prior to the first contractual sweep. C:\00-joanie\operations\OP activities \maintenance \ST - SWEEP \contract extension 2002 \Streetsweeping 14 contract 2002.DOC - CITIES OF COCOA BEACH & CAPE CANAVERAL Street Sweeping Services Contract Figure 1 -1, Cocoa Beach Sweep Location Map Residential shown in Yellow — Swept lx/month, Urban shown in Blue — Swept 2x/month North � =_' ; ; j' i � .s "-mac~ - • — —., . 1 v -- ; I C am. c .r_' —...._ r4- ----r �/ l �� ti.i 1 �� - \ .1 I 1 U\ % . l i ca. f (; n �� . _ _ � �.:_, 1 --,z. t iS ` J; _\- city cal: 0.0„. Iic•:u•f'i strc,,,.S •\ ' C: \00 joanie \operations \OP activities\maintenance \ST -SWEEP \contract extension 2002 \Streetsweeping 15 contract 2002.DOC CITIES OF COCOA BEACH & CAPE CANAVERAL Street Sweeping Services Contract Figure 11-1, Cape Canaveral Sweep Location Map Yellow - Swept 1x/month 1 , • ; .. ...... 1 I . , . .,. , . . . 1 i i .. ... , , .- • . , 1 i . , . ..: ••.. ..,...... 1 I \ . . - • ' 1 I • i I 1 ........ropo ....t ,.. -- ...I.__ . . . .. ..is .:.•''';••••••• 1 1,.. ;yaw. ....4C. _ . I TA II T. , .... ••• 1 • .... • •••. 1 I '... :t :;••••• ,. II • I A: i 1 . , i e p ..........-- \ ..„..., • •_ sits; vt ; - .,.._ — y- "";■.:``` '''' i -7 i I vi 1 'ti'' \ I ! • ..Y,„ ',.. .., •-.... :du .i I ' • ; . j .;,.....• ... :11:•1 e „.• 1 ... \ . _1 .. - i • 1 ' . . . 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N iI ' - ' J ......-..::..J..: , , , 1 1 _ i . ...: ' • 1 ) 1. - I . •-• : . : ... ‘'■ ' I ' I / f 1.1 1 • .., I J r • ( ....,,r i 4.. 6 .....17./(i.....;....\■•61 • Li .1. - ' ( k • ' • • C:\00-joanie\operations\OP activities\maintenance\ ST-SWEEP \contract extension 2002\Streetsweeping 16 contract 2002.DOC 1 . CITIES OF COCOA BEACH & CAPE CANAVERAL Street Sweeping Services Contract EXHIBIT B — FEE SCHEDULE Fee Schedule Prices listed apply to both Cities' requirements as listed in Exhibit A - Scope of Services. Price is based on a swept curb mile unit. For open areas, such as parking lots of public facilities, an equivalent curb mile is computed by multiplying the area's average length by the number of sweep widths (8 feet). Occasional supplementary site specific sweepings are based on an equivalent curb mile unit (8 feet). These occasional sweeps, necessitated by construction, weather or other circumstances, will be scheduled at the convenience and availability of the Contractor. Unit Price schedule: Street Sweeping $ 19.51 /curb mile Supplementary Sweeping $ 90.00 /hour (3 hour minimum) Invoicing and Method of Payment Invoices will be submitted separately to each City on a monthly basis. Invoices shall not be submitted before the Cities receive the monthly Street sweeping Track Sheet, referenced in Exhibit A - Scope of Services. Invoices shall be submitted to the Cities by the 15 of the month following the sweep. CACHH Data\ Contracts \Stonnwater \Streetsweeping contract 2002.DOC 17