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HomeMy WebLinkAboutMinutes 04-05-2005 WorkshopCITY COUNCIL WORKSHOP MEETING CITY HALL ANNEX 111 Polk Avenue, Cape Canaveral, Florida TUESDAY April 5, 2005 5:00 PM MINUTES CALL TO ORDER A workshop meeting of the City of Cape Canaveral City Council was held on April 5, 2005 at 5:00 p.m. in the City Hall Annex, 111 Polk Avenue, Cape Canaveral, Florida. The Recording Secretary called the roll. ROLL CALL: Council Members Present Mayor Pro Tern Council Member Council Member Mayor Bob Hoog Steve Miller Buzz Petsos Rocky Randels Council Members Absent: Council Member Facilities Committee: City Clerk Building Official Administrative Assistant City Treasurer City Planner Others Present: City Manager City Attorney City Engineer Assistant City Clerk Jim Morgan Susan Stills Todd Morley Kim McIntire Andrea Bowers Todd Peetz (Absent) Bennett Boucher Anthony Garganese John Pekar Virginia Haas City Council Workshop Meeting April 5, 2005 Page 2 of 4 DISCUSSION City Hall and Annex Expansion Study. Mr. Boucher explained that he tasked Ms. Stills to form a committee to expand City Hall and the Annex on the existing site. Ms. Stills introduced the members of the Committee: Todd Morley, Building Official, Kim McIntire, Administrative Assistant, Todd Peetz, City Planner, and Andrea Bowers, Finance Director. Ms. Stills informed City Council that the packet included a time -line of everything that has transpired regarding the facilities planning. Ms. Stills introduced Todd Morley, Building Official, who discussed the design and placement of the new City Facility. Mr. Morley stated that the construction concept uses the existing block from A1A to Poinsettia without encroaching into Zeriscape Park. The committee chose to maximize on the allowable space. Mr. Miller commented that he believes maximizing is the best option. Mr. Morley pointed out three main concepts: Provide City Administrative Offices; provide a 12,000 square foot Sheriffs Precinct; and provide a leasing option on one full floor. Mr. Morley explained that the existing site plan is insufficient for the present staff size and parking issues still continue. He continued that within the existing land, a 37,000 square foot building could be erected with 126 parking places without losing any Oak Trees. The retention area would be in Zedscape Park. All setbacks have been met according to site plan option #513. Mr. Morley stated this could be built while still conducting business. The Porte — Cochere has been removed due to encroachment on Polk Avenue. Mr. Morley continued with the 1st floor of the proposed building, which would house part of the Sheriffs Department as well as the Building Department, Cashier Services and Occupational Licensing. Mr. Morley noted the two -hour firewall on the first floor and the secure card two sided elevator systems for accommodating night meetings. The first floor lobby also contains a permanent display for historical and cultural artifacts. Mr. Morley then briefly reviewed the layout of the Building Department and continued with the second floor Sheriff's Department Administrative Offices. City Council questioned where public access for the Sheriff's Department would be located? Mr. Morley responded that an east side entrance with a reception counter could be added. Mr. Petsos questioned the lobby area on the second floor since the public does not have access? Mr. Morley replied that this would City Council Workshop Meeting April 5, 2005 Page 3 of 4 be addressed and revised following review with the Sheriffs Department. City Council stressed the Sheriffs Office providing 24 -hour availability. Mr. Morley reviewed the generous council chambers consisting of 108 seats, council dais, conference table, media production room, and storage area. Mr. Morley explained that the fourth floor shell would be open for leasing to other governmental agencies or private enterprise. Mayor Randels voiced his concern about Law Enforcement and City staff intermingled. Mr. Tom Garboski inquired about height limits and level parking. Mr. Morley responded that the height limit is 45 feet and four stories would be the maximum. Level parking was decided against due to the threat of terrorism. Mr. Morley summarized the financing and calculations at $98.62 per square foot. Mr. Morley responded to Mayor Randels that several developers could complete the facility at those calculations. Mr. Morley continued that the site development cost is $5.25 per square foot, which included utilities survey, engineering fees, etc. at an estimated cost of $368,000. He also stated that there would be unknown demolition costs and temporary relocation of offices as well as utility upgrades and office furniture. The total cost is estimated at 3.851 Million. Ms. Bowers explained that the Florida League of Cities handles bonds with fairly good rates, however rates are rising. She stated that a 30 -year bond is below 5% interest rate at this time. Mayor Randels agreed that the concept plan would meet the City's needs and also agreed that there is available funding, however he would like to see Police Services in a separate Public Services Building. Mayor Randels pointed out that this concept might not be "saleable" to the public. Mr. Morley emphasized that the Committee believes this is the time to take action. Mr. Petsos expressed that there are many costs not factored in and he encouraged further discussion with AJT for the purchase of land and a building. Mayor Pro Tern Hoog mentioned American Boom and Barrier and that he was very much in favor of purchasing more property and in favor of acting right away. City Council directed staff to proceed with financing. Mayor Pro Tern Hoog expressed disfavor with intermingling Police and city staff as well as the lack of green space in the plan. Mayor Pro Tern Hoog suggested closing off Poinsettia and utilizing that area for parking. There was some discussion regarding parking for the recreation department. 1 i City Council Workshop Meeting April 5, 2005 Page 4 of 4 i ceMr. Miller supported speaking with AJT again and agrees that now is the time to take action. Mr. Miller commended the committee for a great job in maximizing space and providing a great starting point. Mr. Boucher pointed out that Council can utilize this plan for the due diligence packet in responding to the public's questions. Council agreed unanimously to act within 60 days. Council directed staff to explore purchasing another site building with land by pursuing an option to buy with AJT and also contact Randy O'Brien of Boom and Barrier and Johnson Controls. i i ADJOURNMENT: 1 Due to a subsequent City Council Regular Meeting, the Chair adjourned the ;,Meeting at 6:35 P.M. \irginja ftaas;Assistant City Clerk 1 IL; 1 i i 1 i 1 i 1 I i i i i i i 1 5 9 I I 3 ; c„, 4 1 1 1 1 4