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HomeMy WebLinkAboutMinutes 12-05-2006 RegularCITY COUNCIL REGULAR MEETING CITY HALL ANNEX I 17 Polk Avenue, Cape Canaveral, Florida TUESDAY December 6, 2006 7:00 PM MINUTES CALL TO ORDER The Chair called the meeting to order at 7:00 P.M. ROLL CALL: Council Members Present: Mayor Pro Tern Council Member Council Member Mayor Council Member Others Present: City Manager City Attorney City Clerk City Treasurer Building Official Public Works Director Stormwater Administrator PRESENTATION: Bob Hoog Leo Nicholas Buzz Petsos Rocky Randels Shannon Roberts Bennett Boucher Anthony Garganese Susan Stills Andrea Bowers Todd Morley Ed Gard u lski Jeff Rati if# Ridgewood Avenue Beautification Project 30% Design Review Mayor Randels stated the completion of the 30 percent design task for the Ridgewood Avenue project and Mr. Brad Smith of Brad Smith and Associates would provide a status report. Mr. Smith explained hove the 30 percent design was merged with the approved preliminary plans. He noted that Stottler Stagg and Associates survey identified the actual property description and validated the overall conoept. Mr. Smith noted no changes in direction. He stated that a detailed planting and irrigation designs were forthcoming as well as site lighting drawings. Mr. Smith responded to Ms. Roberts that the lighting was sea turtle friendly. He stated that the comments from the Beautification Board would be incorporated from the 30 percent into the next project phase. Mr. Smith replied to Mr. Petsos that the firm would work with the City manager and staff to post drawings to the City's web site. He expressed the hope of a more linear communication process from this City of Cape Canaveral, Florida City Council Regular Meeting December 5, 2006 Page 2 of 13 point. However, if there were the possibility of a minimal substitution on the project, a change was possible. Mr. Smith noted that any drastic changes would change the project parameters of fee structure and work effort. Mr. Smith responded to Mayor Pro Tem Hoog that the firm was seeking decorative concrete to deter any ongoing maintenance problems. Mayor Pro Tern Hoog .expressed favor with the brick pavers installed in the Downtown Cocoa Village area. Mr. Nicholas clarified that they used a concrete product made to resemble brick. Mr. Smith took note to provide research on Mayor Pro Tem Hoodg's request. Mr. Smith explained for Mayor Randels that a roadway table was a non - jarring, incline for pedestrian safety such as was used at the Avenues at Viera. He affirmed for Mayor Randels that the 8 -foot asphalt jogging path as well as fare bus shelters would remain. Mr. Bill Campbell, of 8700 Ridgewood Avenue, questioned the project's exact location. Discussion continued on Cocoa Beach's intent of a similar project and Ms. Roberts requested to see any cost savings to the City due to the joint venture. Mr. Smith informed that his firm was also the consulting team for cocoa Beach's beautification efforts. The chair proceeded to Items 13 and 14 of the Agenda based on Council's favor with the 30 percent project. 13. Motion to Approve: Ridgewood Avenue Beautification Project — Final Construction Documents Phase in the Amount of $46,175. Ms. Roberts stated her observation that the residents in the North Atlantic Avenue area anticipated a landscape design similar to what was being done on Ridgewood Avenue. A motion was made by Mr. Petsos and seconded by Mayor Pro Tem Hoog to Approve the Ridgewood Avenue Beautification Project -- Final construction Documents Phase in the Amount of $45,'175. The vote on the motion carried 5-0 with voting as follows; Mayor Pro Tem Hoog, For, Mr, Nicholas, For, Mr. Petsos, For; Mayor Randels, For and Ms. Roberts, For. 14. Motion to Approve: Ridgewood Avenue Beautification Project — change Orders 1-3 Totaling $'15,577.50. Mayor Randels explained how this change order would extend the project two blocks north of Chandler on Ridgewood Avenue. 'Mayor Pro Tem Hoog questioned if there were an estimated cost of survey work.. Mr. Smith replied that the cost would appear separately from Stotler, Stagg and Associates. Mr. Boucher reported a cost of $4,750 and affirmed that it was in addition of the change orders in discussion. Mayor Randels clarified that the survey should be inclusive of one block south of Johnson to Grant Avenue, not Hayes Avenue. He also noted the project lotion from Chandler Avenue to Central Blvd. Mr. Petsos pointed out that much of the survey work was performed during the Reuse Project. Mr. Boucher informed that he could authorize expenditures up to $5,000. Council requested to approve the amount prior to the expenditure. City of Cape Canaveral, Florida Cry Council Regular Meeting December 5, 2006 Page 3 of 13 A motion was made by Mayor Pro Tern Hoog and seconded by Mr. Nicholas to Approve the Ridgewood Avenue Beautification Project — Change orders 1-3 Totaling $15,577.50. The vote on the motion carried 5-0 with voting as follows: Mayor Pro Tern Hoog, For; Mr. Nicholas, For; Mr. Petsos, For; Mayor Randels, For and Ms. Roberts, For. CONSENT AGENDA I. City Council Regular Meeting Minutes of November 21, 2006. 2. Resolution No. 2005 -49; Reappointing a Regular Member to the Construction Board of Adjustment and Appeals. (Thomas Quinn). 3. Resolution No, 2005 -40; Appointing a Regular Member to the Business & Cultural Development Board (Joanne Muncey). 4. inmate Labor Contract with the Florida Department of Corrections. 5. outdoor Entertainment Permit for Eleventh Annual Reindeer 5K Run/Walk for United Way of Brevard County. 8. Approval of Employee Christmas Bonus. 7. Proposal for Concrete Repair Work in the Amount of $10,750 by Mudrak Engineering and Construction. 8. Amendment to the Collective Bargaining Agreement with the International Union of Operating Engineers Local 573 (AFL-CIO),, Mayor Randels asked if any member of Council, staff or interested parties desired to remove any of the Consent Agenda items for discussion. Mayor Pro Tem Hoog requested to remove Item No. 4 for discussion. A motion was made by Mr. Petsos and seconded by Mr. Nicholas to Consent Agenda Items No, 1, 2 3 5 5 7 and 8. The vote on the motion carried 5-0 with voting as follows: Mayor Pro Tern Hoog, For; Mr. Nicholas, For; Mr. Petsos, For; Mayor Randels, For and ibis. Roberts, For, 4. Inmate Labor Contract with the Florida Department of Corrections. Mayor Pro Tern Hoog questioned the $5,500 increase over last year's contract. Mr. Boucher explained that the frost increased by the law enforcement officer=s salary, benefits, training, uniforms and technology used. Mayor Randels clarified that the actual cost increase was $3,400. Mayor Pro Tern Hoog stated that there was no cost City of Cape Canaveral, Florida City Council Regular Meeting December b, 2006 Page 4 of 13 comparison provided on the difference from the previous year's contract. Council requested that Mr. Gardulski provide more information on the reason for the increase. ORDINANCES: second Public Hearin 9, Motion to Adopt: ordinance No. 19 -2006, at second Reading. Mayor Randels read Ordinance No. 19 -2006 by title. An Ordinance of the City of Cape Canaveral, Florida, Amending Chapter 110, Zoning, of the Code of ordinances; Clarifying the Intent of the R -1 R -2 and R-3 Residential Zoning Districts; Defining the Term '"transient Commercial Use;" Prohibiting Transient Commercial Uses in the R -11, R -2 and R4 Residential Zoning Districts for Single Family Dwellings or Multiple Family Dwellings with Four (4) or Less Units for Periods of Less than Ninety (90) Consecutive Calendar Days; Establishing a Grandfathering Provision for Certain Transient Commercial Uses in Residential Zoning Districts Based on Certain Existing License and Tax Factors Specifically Enumerated Herein and whether such Use was in Existence on November 21, 2006; Making Conforming and Miscellaneous Amendments to Chapter 110, Zoning; Providing for the Repeal of Prior Inconsistent ordinances and Resolutions; incorporation Into the Code; Severability; and an Effective Date. Mayor Pro Tern Hoog requested to table the item for further discussion between the Council and the Planning and Zoning Board. Mr. Petsos asked for clarification from the City Attorney on the provision of an effective date of November 21' to obtain licensing. Attorney Garganese advised that the longer the Council extended from the November 21 date, they would need to revisit the subject. Mr. Petsos reminded that the Cit Clerk would schedule a workshop meeting some time in January for the Council and the Planning and Zoning Board. Mayor Pro Tem Hoog stated that uncertainties still remained on Council's intent with the ordinance. Mr. Petsos stated that much misinformation was distributed and it was important for the residents to know that the Council was discussing a direction from a residential community to a resort town. Mr. Nicholas expressed that discussion had been ongoing for over a year. Ms. Roberts concurred with the motion to table based on feedback from the community. she expressed that the City's direction was a concern. Ms. Roberts asked the City Attorney if a Second Reading would be necessary should discussion continue into the month of February. Attorney Garganese explained that if the Council chose to impose a moratorium he could prepare one for the first Council meeting in January. Mr. Nicholas clarified that Council had previously discussed a workshop meeting with the Planning and Zoning Board to establish Performance Standards for Homeowners. Mayor Pro Tem Hoog stated that he hoped to obtain extensive legal advice before proceeding with the ordinance. He related that he was in favor of regulation and referred to a nuisance ordinance that existed in Daytona Beach. Mr. Petsos expressed City of Cape Canaveral, Florida City Council Regular Meeting December 5, 2006 Wage 5 of 13 the similarity of using amortization schedule such as was done with the sign ordinance. Mayor Randels stated that he did not choose to vote for the ordinance without further discussion. Ms. Roberts pointed out two aspects that the community brought to her attention: 1) the need for better communication for those residents who were not present in the community during Council's discussion, and 2) to survey the community to discover the predominate concerns. Attorney oarganese pointed out of the need to re- , advertise the ordinance when the council decided to remove the subject from the table. He stated that if there were significant changes, Council would need to provide a First Public Hearing again. A motion was made by Mayor Pro Tem Hoog and seconded by Mayor Randels to Table Ordinance No. 19-2006. The vote on the motion carried 4-1 with voting as follows: Mayor Pro Tem Hoog, For; Mr. Nicholas, Against; Mr. Petsos, For; Mayor Randels, For and lilts. Roberts, For. 10. Motion to Adopt: ordinance No. 20 -2006, at Second Reading. Mayor Randels read Ordinance No. 20 -2006 by title. An Ordinance of the City of Cape Canaveral, Florida; Amending chapter 88, Concurrency Management system; Establishing Article 11 of Chapter 86, Implementing a Proportionate Fair share Mitigation Program Related to Transportation Facility Impacts Pursuant to the Requirements of Florida Law; Maldng conforming and Miscellaneous Amendments; Providing for the Repeal of Prior inconsistent ordinances and Resolutions; Incorporation into the Code; Severability; and an Effective Date. Mayor Randels explained that the ordinance originated through Florida Statutes Chapter 183 that would provide funding through a proportional fair share to install necessary roads. Ms. Roberts referred to page four of Section 84 and she questioned the implication of an [ nterlocal Agreement. Todd Peetz, City Planner, explained that the Port, which is a separate entity, could voluntarily enter into an Agreement with the City on transportation issues; however they are not required to do so. Mr. Peefiz replied that Cape Canaveral adopted the Florida Department of Transportation's model and all municipalities were required to adopt an ordinance. There was no public comment. A motion was made by Mr. Petsos and seconded by Mayor Pro Tem Hoog to Adopt Ordinance No. 20 -2006 at second reading. The vote on the motion carried 5-0 with voting as follows: Mayor Pro Tenn Hoog, For, Mr, Nicholas, For, Mr. Petsos, For; Mayor Randels, For and Ms. Roberts, For. 11. Motion to Adopt: ordinance No. 21-2006, at Second Reading. An ordinance of the City of Cape Canaveral, Florida; Adopting Amendments to the Annual General Fund, Sewer Enterprise Fund, Stormwater utility Fund, Special City of Cape Canaveral, Florida City Council Regular Meeting December a, 2006 Page 6 of 13 Revenue Funds and Expendable Trust Fund Budgets for the Fiscal Year Ending 09130/06. Andrea Bowers, city Treasurer, explained that the ordinance solidified all previous quarterly transfers and material changes up to this point. She noted very little change in the last quarter. Nis. Bowers reported that the aerial truck loan from the General Fund was paid off during the year and trade -in cost carried over to the new truck. Mayor Pro Tern Hoog stated how impact fees were not adequate for the vehicle purchase. Ms. Bowers explained to Ms. Roberts that the Building Official reviewed the trend in building permits to provide the data and building permits applications declined. She stated that building permit projections were more conservative for the upcoming year. Ms. Bowers concluded that Council has historically been fiscally responsible to the taxpayers. There was no public comment. A motion was made by Mayor Pro Tem Hoog and seconded by Mr. Petsos to Adopt Ordinance No. 21 -2006 at second reading. The vote on the motion carried with voting as follows: Mayor Pro Tern Hoog, For; Mr. Nicholas, For; Mr. Petsos, For; Mayor Randels, For and Ms. Roberts, For. CONSIDERATIONS. 12. Motion to Approve: center Sheet Gazebo Project in the Amount of $30,447 by Southern Park and Play Systems, Inc. Mr. Gardulski explained that the Beautification Board proposed a gazebo for the center Street Park. He proceeded to gather data from the firm that Ms. Hanson used for other City parks. Mr. Gardulski informed that he had not yet received pricing for concrete but estimated $2,000. He estimated around $30,000 as a total cost. Mr. Gardulski provided the Council with a color rendition of the proposed gazebo. He informed that the Beautification Board favored hexagon (six- sided) over the octagon (eight- sided). Mr. Gardulski replied to ibis. Roberts that there were two existing benches at the location and the smallest size gazebo was 16-feet. Council briefly discussed the various models and requested built -in seating. Mr. Petsos pointed out the number of private property signs that might lead to the public perception that the park is private. He requested a city park sign. John Pekar, City Engineer, suggested seeking grant funds for stormwater education si na e. Ms. Roberts 9 0 suggested a sign on State Road A7A directing traffic to the park. A motion was made by Mr= Nicholas and seconded by Mr. Petsos to Approve the Center Street Gazebo Project in the Amount Not to Exceed $30,447 by Southern Park and Play System, Inc. The vote on the motion carried 5-0 with voting as follows: Mayor Pro Tom Hoog, For; Mr. Nicholas, For; Mr. Petsos, For; Mayor Randels, For and Ms. Roberts, For. City of Cape Canaveral, Florida City Council Regular Meeting December 5, 2005 Page 7 of 13 . Motion to Approve: Proposal from UCF -- Institute for Social and Behavioral Sciences, Depa. ent of Sociology to Conduct a Business Survey in the Amount not to Exceed $8,000. Mayor Randels noted that this Survey would follow the previously - performed resident survey. Mayor Pro Tern Hoog expressed the benefit of knowing the local business person's concerns. Ms. Roberts asked if the Board would address business categories, such as home based, retail or restaurants, for a quantitative approach. John Anderson, Business and Cultural Development Board Chairperson, affirmed and stated that the businesses in the community provide multiple benefits through employment, tax revenues and services. He stated that the Board's objective was to create a local businesses profile. Mr. Anderson stated that the Board was also interested in finding out if businesses intended to expand or if new businesses planned to establish in the community. He responded to Nis. Roberts that newspaper publicity and the City web site would provide for notification of the survey to the businesses. He also replied that the survey feedback would provide timely information toward the upcoming Comprehensive Plan review. Mr. Nicholas expressed his anticipation of seeing other businesses in the City. He pointed out that the local strip malls provided a place for smaller retail shops. Mr. Anderson expressed the Board's intent to cross- populate the results of this survey with the. previous residential survey. He stated that some previously uncounted persons may be identified and would provide additional information. Mr. Nicholas stated that the City has a number of home -based businesses and expressed the desire to have their information added to the survey. A motion was made by Ms. Roberts and seconded by Mayor Piro Tom Hoog to Approve the Proposal from University of Central Florida — Institute for Social and Behavioral Sciences, Department of Sociology to Conduct a Business Survey in the Amount not to Exceed $8,000 The vote on the motion carried 5-0 with voting as follows: Mayor Pro Tem Hoog, For; Mr. Nicholas, For Mr. Petsos, For; Mayor Randels, For and Ms. Roberts, For. 16. Motion to Approve: Annual Evaluation of Waste Management Mr. George Geletko General Manager of Waste Management reviewed the City Manager's Evaluation of the firm and stated the following: a direct mailing was sent to each resident; however he noticed that the material that was given along with the containers was deposited in the trash. He noted for future reference that the "Common Sense Tips" and the dates of service would be listed on the containers. Mr. Geletko informed that 3,000- 4,000, 64- gallon carts were purchased; however, they were distributed quietly. He noted that additional 64- gallon carts would be available by January 21st. City of Cape Canaveral, Florida City Council Regular Meeting December 5 Page 8 of 13 Mr. Geletko replied to Mr. Nicholas that there were 5,000, 96- gallon carts left after county- wide distribution. Mr. Nicholas stated that he attempted to obtain a 64- gallon cart for six months since the %- gallon container distribution. Mr. Geletko said that in the future the townhomes would receive one 54- and one 95-gallon container. He stated that the company received many calls that two 95- gallon carts were too large. Mr. Nicholas stated his disapproval rfth the cart system. He related that he received feedback that the trucks were still performing a manual operation. Mr. Terrence Youmans, District Manager, stated that two side -load trucks would begin pick -ups in the future. Mr. Geletko stated that when people call for pick -ups, service occurs within 72- hours. Mr. Nicholas concluded that residents need clarity on the pick -up schedule. Mayor Randels stated that much of the problem originated from the residents in not understanding how to apply the schedule. Mr. Geletko informed that the company planned to perform a survey in February. He noted that the company received a 33 percent return in his most recent survey. Mr. Geletko stated that he believed that 91 percent of the respondents endorse the program. Mr. Nicholas noted that it was one year or more since a dumpster enclosure was repaired. Mr. Geletko asked for the contact information to personally address the problem. Mr. Youmans stated that the program was new however the firm worked well with the City staff, re- optimized its logistics and routes, and utilized its staff to address complaints and was committed to a 24 -hour tumaround to address complaints. Mr. Youmans explained the company mission as safety first, service and meeting people's needs. He informed that one of the two new vehicles would service the area. Mayor Randels noted inferior wheels on the carts. Mr. Geletko replied that the drivers carry extra wheels to make repairs during their pick -ups. Mayor Pro Tern Hoog expressed to see the company make pick -ups of items left behind for several days. Mr. Youmans explained how the driver creates an internal ticket to address any debris left behind. He informed that Mr. Darius Jones, Managing supervisor, was primarily responsible for any issues from the dispatched internal ticket through to point of customer satisfaction. Mr. Petsos suggested that the firm re- submit its information on how to use the containers during its proposed survey in January. Mr. Geletko replied how most information was discarded and people still placed green waste at the sidewalk without a container. Mr. Petsos questioned the status on recycling using one bin. Mr. Geletko replied that it was merely a matter of configuring the equipment and expanded recycling could begin in January to include telephone books, magazine, food boxes and junk mail. Mr. Geletko informed that the full program would not reach that point until approximately 2010 in order to distribute the capital cost of approximately $57 million over four years. He also informed that the new trucks would replace the older vehicles. Mr. Geletko affirmed for Mayor Randels that no rate increase would occur. Jeff Ratliff, Storm water Administrator, requested that the company be cognizant of the stormwater inlets that were costly to replace and recommended that the drivers make a wider turn. City of Cape Canaveral, Florida City Council Regular Meeting December 5, 2006 Page 9 of 13 Ms. Roberts referred to the truck leaking hydraulic fuel. Mr. Youmans replied that the truck in question was removed from primary route collection. Mr. Bill Campbell noted that on Ridgewood Avenue there was minimal turnaround access that required the driver to back up and subsequently run over the storm drains. Mr. Boucher stated that after months of public education the process was gaining momentum and the concern calls were diminishing. He concluded that he has seen the cart program's improvement.. Mr. veletko replied that he appreciated the city Manger's feedback to the Corporate Survey and the information reached David Steiner, Waste Management's Chief Executive officer. Mr. veletko informed that the driver's appreciated the side -load trucks that prevent a significant amount of injury and also provide incentive for new recruits. Mayor Pro Tem Hoog commented that the service has improved; however, there were dumpster driver's who speed on the Presidential streets and also on some drivers enter the City before 6 A.M. No action was taken on this item, 17. Motion to Approve: Change order Request for the Preliminary Design of the Buchanan/Orange Avenues Drainage Project in the Amount of $8,500. Jeff Ratliff, Stormwater Administrator, informed of a miscalculation and addressed the validity of the request. The city Engineer was present for any technical questions. Mr. Ratliff stated that the City's Engineers completed the construction e drawings for the Orange 9 and Buchanan Avenues intersection at the cost of $7,924. Mr. Ratliff stated further that the project was expanded to an entire city block. Mr. Ratliff stated further that he was seeking a total of $16,424; however, the $7,924 was already completed in Task Four. He explained that the original project that was inclusive of Orange and Buchanan Avenues; however, the project was extended to include Orange to Lincoln Avenues. He clarified that the drainage box was located at Buchanan Avenue. Mr. Ratliff stated that the City Engineer had some new ideas to address the inlets at Lincoln Avenue. John Pekar, city Engineer, explained that two drainage situations existed. He stated that first, four culverts conflicted each other, created turbulence and created head loss at the Buchanan outfall and reduced the capacity to the downstream pipe. second, he pointed out the limited capacity at the two inlets at one to two cubic feet per second (cfs) . He stated that the new boxes would meet 7 to 10 cfs. Mr. Pekar explained how even a small storm would create problems. He explained the P lan to install larger boxes, remove the turbulence, create larger culverts, and change the inlet boxes to reduce the flow to 42 and direct the flow to the baffle boxes. Mr. Pekar explained how the system drains from state Road A1A. He informed that the project was funded through Brevard County. Mr. Nicholas stated that the system was installed in the mid- 1969's and he q uestioned if there were other drainage problems as well. Mr. Pekar affirmed that there were many older lines throughout the city Mat would be identified through the Geographical 9 Photographic system. 'Mr. Pekar replied that due to the smaller line culverts sir linin r slip -lining City of Cape Canaveral, Florida City Council Regular Meeting December a, 2006 Page 10 of 13 was not feasible. He stated that the City standard was a 10 -year design for storms, for example, a 10 -year year frequency for a 24 -hour storm which equates to a 7.9 inch storm. Mr. Ratliff: stated that the system in the Presidential streets, built in the early 1900's had little problem with flooding. He commented on the intent to televise many lines to identify potential problems. Mr. Pekar stated that a proactive measure toward water quality helped to divert tons of pollutants from the Banana River through the program. He responded to Mayor Randels that the rain water would not meet at the drainage points at the same tune. Mr. Ratliff noted that Council did not approve the previous cost of $7,924 for Task 1V. He explained that there were two funding mechanisms: a Community Development Block Grant (CDBG) available now and a Federal Emergency Management Act funds, however availability was unknown. Mayor Randels clarified that the FEMA funding, estimated at $193,000, would cover 75 percent of the project. Mayor Pro Tem Hoog questioned a two Phase project and securing funds with no project timeline. Mr. Gardulski replied that Brevard County was bidding the CDBG portion of Buchanan and Orange Avenues project. Mr. Gardulski replied that the engineering drawings were necessary to obtain the CDBG and for the FEMA grant. Mayor Randels clarified that the CDBG of $'100,090 was awarded; however the FEMA grant was conditional and suggested completing the project and then seeking the FEMA grant. Mr. Ratliff informed that FEMA would not supply funding for a completed project. Mr. Petsos suggested notifying FEMA that the design was in progress. A motion was made by Mr. Nicholas and seconded by Mr. Petsos to Approve the Change order Request for the Preliminary Design of the Buchanan /orange Avenues Drainage Project in the Amount of $8,600. The vote on the motion carried 5-0 with noting as follows: Mayor Pro Tom Hoog, For; Mr. Nicholas, For; Mr. Petsos, For; Mayor Randels, For and Ms. Roberts, For. 18. Motion to Approve: Proposal to Update the Redevelopment Plan by Miller Legg in the Amount of $8,935. Mr. Boucher stated that the request needed fund appropriation. Todd Peetz, City Planner, informed that the Redevelopment Plan was last done in 1 999 and should be performed to keep the Redevelopment Plan current. Mr. Petsos asked if the Board could perform the Plan after the Business Survey. Mr. Peetz stated that the existing conditions could be performed now and complete the Goals after receiving the Survey results. One of the Business and Cultural Development Boards goals was to include the Redevelopment Plan information in the Planning and Zoning Board's Evaluation and Appraisal Report. Mr. Peetz noted that any evolving changes could be added. Ms. Roberts stated that the Council would benefit from seeing the Business and Cultural Development Board's most recent efforts which include a number of innovative ideas. Mr. Peetz related that the new Redevelopment document stated more definitive goals and were not just guidelines. Mr. Anderson concluded that he did not choose to hold up the Evaluation and Appraisal Report for the Business Survey. City of Cape Canaveral, Florida City Council Regular Meeting December 5, 2006 Page 11 of 13 A motion was made by Ms. Roberts and seconded by Mr. Petsos to Approve the Proposal to Update the Redevelopment Plan by Miller Legg in the Amount of $5,935. The vote on the motion carried 5-0 with voting as follows: Mayor Pro Tern Hoog, For; Mr. Nicholas, For, Mr. Petsos, For; Mayor Randels, For and Ms. Roberts, For. REPORTS: 'l. City Manager • Mr. Boucher reported on a breach in the upper decking of City Hall roof above the Finance Department that caused a major leak. The structural engineer requested to be on site when the roofing membrane is removed to identify the extent of the damage. Mr. Petsos recommended an infrared inspection to identify the extent of water absorption. The Building official agreed on the benefit of an infrared inspection. Mr. Morley pointed out that there were three bids and he recommended Rick Callahan Roofing at a price of $19,500. The roofer would perform a torched down system. He explained that the City Hall roof would be pitched seven inches at one end and zero at the other to assist drainage. Mr. Morley noted that the air - conditioning would be elevated from the roof deck which was a Mode requirement. He explained further how the roofers would install a metal covering across the parapet walls. He stated that he was seeking a separate bid for the air -- conditioning unit. He stated that the second bid was for $35,000, and a final verbal bid, a hydro -stop system of liquid applied epoxy m th roofing mat fabric over that and three continuous successive coats of liquid epoxy over that, still using the pitch system, at $27,030. Mr. Morley and Mr. oardulski affirmed that the roof was replaced ten years ago. Mr. Modey affirmed to Mayor Pro Tem Hoog that no mold was present in the duct work. Mr. Boucher reported that an environmental group performed mold rernediation on all offices in 2004 after which the window sills were replaced. Mr. 'Boucher replied to Mr. Petsos that ServPro performed a moisture meter check. Mr. Morley replied to Ms. Roberts that the second bidder was from Cocoa, Florida and the third bidder was either from Orlando or Kissimmee. Mr. Morley estimated the air - conditional elevation cost at $3,000. Mr. Boucher assured Council that every precaution was taken to ensure employee safety and continued service. A motion by Mr. Petsos and seconded by Mr. Nicholas for an Add-on Item to the Agenda to Award the Bid to Replace the City Hall Roof. The vote on the motion carried 5-0 with voting as follows: Mayor Pro Tern Hoog, For, Mr. Nicholas, For, Mr, Petsos, For; Mayor Randels, For and Ms. Roberts, For. A motion was made by Mr. Petsos and Seconded by Mayor Pro Tern Hoog to Approve the Building official's Recommendation for Rick Callahan Roofing to Replace the Roof on City Hall in the Amount of $19,600. The vote on the motion carried 54 with voting as follows: Mayor Pro Tem Hoog, For, Mr. Nicholas, For; Mr. Petsos, For, Mayor Randels, For and Ms. Roberts, For. City of Cape Canaveral, Florida City Council Regular Meeting December 5, 2006 Page 12 of 13 • Mayor Randels asked if Mayor Pro Tern Hoog desired to attend the Brevard County School Board Summit at the Brevard County Extension Center on Friday, January 19 at the Agricultural Center. Mayor Pro Tern Hoog replied that he would attend unless someone else desired to attend. ■ Mr. Boucher announced that the Space Coast League of Cities Dinner for December would be held at the NCO Officer=s Club on Monday, December 11 th . The City(s gift recipient would be the City of Cocoa. • Mr. Boucher asked if Council would be available for the meeting on December I SP. Council affirmed that they would hold a Council meeting on December 19th. ■ Mr. Boucher reported that 215 people were pre - registered for the Annual Reindeer Run on Saturday, December 9 at Cherie Down Park. Ms. McIntire provided press on the event through Li#e Rock 99.3 F.M. • Mr. Boucher thanked staff for their assistance with the roofing issue 2. staff Mr. Gardulski • Mr. Gardulski reported that sea oats were ordered and should be delivered by February 1 o yh . ■ Mr. Gardulski also reported that the sand bypass would be ready this spring. Building Official No report. City Treasurer • No report. City Cleric • No report. City Attorney • Attorney Garganese reported that a Response Brief was Bled to the Tripple J Investments litigation. AUDIENCE To BE HEARD; An audience member asked if a vote was taken on Item 16. For the record, no action was taken on this Item. 3. City Council City of Cape Canaveral, Florida City Council Regular Meeting December 5, 2005 Page 13 of 13 Ms. Roberts • Ms. Roberts thanked staff for their assistance with her City Council orientation process. Mr. Nicholas • Mr. Nicholas questioned the validity of breakfast being served at the Green Grocer on Saturday mornings. The Building Office would address this issue at Central Blvd. and North Atlantic avenue. ■ Mr. Nicholas reported on a dumpster at 402 Adams Avenue but situated on Magnolia Avenue with an enclosure at an elevation that made the dumpster difficult to service. Mr. Morley confirmed that Code Enforcement was taking action on this issue. Mr. Pesos • Mr. Petsos requested the return of bicycle racks at the City's beach end streets. • Mr. Petsos reported that people are parking second vehicles on the newly installed sidewalks. The City Manager noted that this is an illegal action. Mayor Pro Tern Hoog • Mayor Pro Tern Hoog requested action on the street light at International Drive. Mr. Cardulski confirmed that the light was reported and action would be taken. Mayor Randels ■ Mayor Randels acknowledged Mr. Petsos and Mayor Pro Tern Hoog as the new President and President -elect of the Cape Canaveral/ Fort Canaveral Kiwanis Club. • Mayor Randels reported that the Friends of the Library netted $3,118 at their recent book sate. All remaining books were taken to the Sharpes prison. ■ Mayor Randels also reported that he spoke to Barbara Myers and there were state level grants available for sidewalks to accommodate pedestrians who walk to the schools. Ms. Myers would assist the City with this effort. ADJOURNMENT: There being no further business, the Chair adjourned the meeting at 10:04 P.M. un S #i I rs, C Mt 164�� � n Rocky Randel ,MAYOR