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HomeMy WebLinkAboutMinutes 12-02-2008 RegularCITY COUNCIL REGULAR MEETING CITY HALL ANNEX 111 Polk Avenue, Cape Canaveral, Florida TUESDAY December 2, 2008 7:00 PM MINUTES CALL TO ORDER The Chair called the meeting to order at 7:00 P.M. ROLL CALL: Council Members Present: Mayor Pro Tern Bob Hoog Council Member Buzz Petsos Mayor Rocky Randels Council Member Shannon Roberts Council Member Betty Walsh Others Present City Manager Bennett Boucher City Attorney Anthony Garganese City Clerk Susan Stills City Treasurer Andrea Bowers Public Works Director Walter Bandish Assistant Public Works Director Jeff Ratliff Recreation Director Robert Lefever Planning & Development Director Barry Brown PRESENTATION: Operational Plan for KSC /NASA, by Mr. Ron Morgan Mayor Randels introduced Mr. Ron Morgan and gave a summary of Mr. Morgan's expertise in the Space Industry. Mr. Morgan has been involved in Aerospace Engineering for 39 years; he served as the principle engineer for McDonnell - Douglas and retired in 1994; worked with Pryor - Douglas Aircraft and Planning Research Corporation (PRC); served as design engineer and support at Kennedy Space Center for all Apollo and Shuttle launches, 1964 —1994; he was the Manned Flight Awareness Honoree for Apollo 10; Return to Flight Team for Apollo 1 and Challenger; originator of the Kennedy Space Center Integrated Logistics System (ILS); and an originator of the Laurence Livermore Laboratory Integrated Operations Plan. City of Cape Canaveral, Florida City Council Regular Meeting December 2, 2008 Page 2 of 15 Mr. Morgan provided the highlights of the proposed plan and expressed how its implementation would require U.S. Congressional action. Mr. Morgan stated how the plan highlights NASA's contributions in science for the last century and would include all NASA's centers. The plan appears feasible in these economic times since it would not require any new KSC structure, hardware allocations, or assets. Mr. Morgan stated how Kennedy Space Center was deemed the "Gateway to Space." The near completion of the Space Shuttle program at KSC signals the end of the first phase of NASA's quest to explore the universe. Therefore, a new NASA space and science project could ensure NASA's leadership both in space and on earth for the next 50 years. Mr. Morgan explained how the new initiative would highlight the integrated science capabilities of all NASA centers, including their associated colleges and universities and the science projects of selected international space agencies already doing business with NASA. Mr. Morgan stated how NASA has been involved, unknown to most people, in solving some of earth's critical problems. Mr. Morgan explained how an International Gateway to space, earth and ocean science joining together representatives of NASA centers, NOAA [National Oceanic and Atmospheric Administration] and the international space community would provide a global focal point of NASA's full commitment for the next 50 years. Mr. Morgan stated NASA's new motto as, "The Universe is Our Domain; The Earth is Our Responsibility." Mr. Morgan noted some News articles related to the Space Industry as follows: • Space X, a program related to commercial launches; • LC 36, a launch complex at Cape Canaveral Air Force Station licensed by the State as part of a larger plan to develop a duty -free trade zone to the International Space Station; • The Florida Energy Systems Consortium, a new statewide consortium to join researchers, facilities and technology from state universities to work jointly toward higher energy efficiency; • A proposal to build three solar energy plants in Florida, one at KSC; • NGNP — Next Generation Nuclear Power located at the Idaho National Laboratory (INQ as part of Earth Science; • NAAA's commission of the Okeanos Explorer as "America's Ship for Ocean Exploration;" • How Sewage Treatment was Wrecking Havoc on State Waters; and • The Space Coast's technical workforce of more than 40,000 highly - skilled technical employees active in at least 80 organizations. In closing, Mr. Morgan noted the KSC Plan Advisory Group of which City Council Member, Dr. C. Shannon Roberts is a member. Mr. Morgan replied to Mayor Randels that the City of Cape Canaveral, Florida City Council Regular Meeting December 2, 2008 Page 3 of 15 Kennedy Space Center would transition to space, earth and ocean related projects. Mr. Petsos brought out the importance of local Research and Development. Mr. Ray Osborne of Holman Road inquired about any similarities between the Apollo and the new Aries program. Mr. Morgan noted how during the Apollo missions the area was filled with international visitors and the same was anticipated with this integrated global vision. Ms. Roberts thanked Mr. Morgan for his in -depth research and effort. She also informed that Mr. Bob Cabana, the new Kennedy Space Center Director, has experience with hosting various Federal agencies at a NASA Center, given his experience as Center Director at Stennis Space Center in Mississippi, where five Federal agencies are hosted. In summary, Ms. Roberts noted the need at local universities for international research partnerships would be met with this anticipated plan. BOARD INTERVIEW: Judi Cameron — Community Appearance Board Ms. Cameron affirmed that all of the answers on her application were true and correct to the best of her ability. Ms. Cameron stated that she desired to participate in maintaining the City's appearance. Ms. Cameron affirmed that she did not anticipate any scheduling conflicts in her meeting attendance. Ms. Roberts asked Ms. Cameron to highlight her background. Ms. Cameron replied that she worked as a missile inspector for McDonnell - Douglas Corporation for 11 years; for Harris Corporation; for ITTDCD South as an inspector and she also took courses in Interior Design encompassing architecture, history and design. In summary, she could be an asset to the Board. Mayor Pro Tern Hoog asked Ms. Cameron to explain her vision for the City through the Board. Ms. Cameron stated that she would like to see more landscaping. She also noted the need for a closer retail store, such as Dollar General. Ms. Cameron expressed the desire to maintain a quaint community. Mayor Randels noted her return to the City as a resident. Ms. Cameron responded that residents appear to take more pride in the community since the 1980's. Mayor Randels informed Ms. Cameron that the Board term was for three years. Mr. Osborne asked Ms. Cameron's about her architectural vision. Ms. Cameron expressed how a Mediterranean -style theme would work well with the Cape Canaveral community. She emphasized how uniformity is the driving factor in a community aesthetic. Mayor Randels informed Ms. Cameron that a Resolution to appoint her to the Board would be placed on the next City Council Meeting Agenda for consideration. REPORTS: City Manager • Mr. Boucher announced that Brevard County started the North Atlantic Avenue intersection today. He stated the cost as $573,000 funded with Brevard County City of Cape Canaveral, Florida City Council Regular Meeting December 2, 2008 Page 4 of 15 Impact Fees. Mr. Boucher outlined the project as installation of the left -turn lane on North Atlantic Avenue going north /south and to install a mast arm, traffic signals, sidewalks and raised curbing. The first phase of the project will take 30 — 45 days weather permitting; once completed, they will move to the south sections taking another 30 — 45 days weather permitting. The mid - section, which requires removal of the hump, will require a 30 day closure. The estimated completion time will be mid -March 2009. Mr. Boucher stated that the County would leave a ten -foot wide emergency access path. However, due to the utilities and digging, there would be no permitted public traffic. Mr. Petsos referred to previous discussion on closing the entire intersection in order to expedite the project. Mr. Boucher stated that the entire intersection could be closed entirely for 60 -days; however, that would pose a hardship on a well travelled thoroughfare. Mr. Bandish stated how closing the intersection would complicate the changing direction of the traffic pattern as the project was completed. Ms. Roberts reminded that Mr. Petsos had requested a Project Schedule at a previous meeting. She also noted the need for communication with the impacted residents in order for them to know what to expect. Ms. Roberts mentioned how the project needed an inventory of signage prior to beginning the work. Ms. Roberts stated how having a Project Schedule would have assisted the Council in making decisions. Ms. Roberts recommended a written schedule in order to visualize the project's scope. Mr. Boucher replied that he E- mailed a schedule to Council on November 13 Ms. Roberts clamed a more detailed schedule was requested with dates and milestones. Mr. Petsos requested that Staff check into the reason why the project would cease for two weeks. Mr. Boucher also noted that the newspaper misnamed the project as occurring in Cocoa Beach and he planned to contact Norm Moody for a correction. Mr. Petsos requested a full schedule for the North Atlantic Avenue project. The City Manager would obtain one from Brevard County Public Works. • Mr. Boucher reported that the piping was completed on the Center Blvd. Baffle Box project Trench backfilling would begin on Wednesday, December 3` and traffic lanes should open by the end of the week. • Mr. Boucher informed that the Sheriff's department will be scheduled to speak about Community Policing on the December le City Council Meeting Agenda. • Mr. Boucher informed that Waste Management will also be scheduled for the December 16 City Council Meeting Agenda. He reported they are agreeable to a 4 percent increase effective January 1 st. They would also discuss Council's seeking a Contract extension. Mayor Pro Tern Hoog questioned the effect of, reducing the garbage pick -ups to one day per week, continuing the trash, and retaining the commercial dumpster. He asked if this would provide a cost savings. Mr. Boucher informed that Waste Management planned to discuss such alternatives including the State Legislature's aim of the 75 percent recycling program proposed by the year 2010. Mayor Randels and Mr. Petsos requested City of Cape Canaveral, Florida City Council Regular Meeting December 2, 2008 Page 5 of 15 advanced materials related to the upcoming discussion. Mr. Boucher clarified that any discussion would focus on service level options, but would not lead into Contract negotiations. The City Manager would supply copies of the Waste Management contract to the Council. • Mr. Boucher reported that the City Attorney was reviewing the draft Bus Shelter Agreement. The number of bus shelters was uncertain and would be coordinated with Space Coast Area Transit. Ms. Walsh asked if other cities were acquiring bus shelters. Mr. Boucher replied that SCATs was partnering with other cities through a grant; however, the City was responsible for ongoing maintenance after installation. • Mr. Boucher informed that Brad Smith and Associates will be scheduled for the December 16 City Council Agenda to present preliminary concepts of the North Atlantic Avenue concepts. Based on Council's feedback, a public input meeting was scheduled for January 13 in the Cape Canaveral Library Meeting Room. The press release was done of which City Council was provided a copy. • Mr. Boucher informed that Mr. Phil Laurien was finalizing his scope of services for the visioning session. Mr. Laurien would meet with the City Manager and Staff on December 22 "d . He planned to retain Media Relations person, Shelly Lawton, of My Region. org to promote public participation. Mr. Petsos stated his concern with Mr. Laurien hiring additional staff since the City has its own Planner. • Mr. Boucher reported on the Library Meeting Room discussion of Tuesday, November 18th. He stated that the Library Board Members recommended a temporary, but not a permanent use, of the Library Meeting Room. Mr. Boucher conveyed that the Board recommended additional funds for janitorial and maintenance service. They were also still concerned about storage, parking and meeting schedules. Mr. Boucher related that Mr. Hart' Pearson, Library Board Member, was insistent that the City compensate for these additional services. Mr. Boucher replied to Ms. Roberts that his next step was negotiation with the County Manager. In conclusion, Mr. Boucher emphasized that he expressed the need for sharing resources given the economic times. • Mr. Boucher reported that he discussed using Special Assessments to build a Fire and Emergency Management Services facility with Ken Small of the Florida League of Cities. He explained that there were two court cases in which using a special assessment was upheld for a Fire station but not for Emergency Management Services. Attorney Garganese explained how Fire Protection Services have a special benefit to residential property through: 1) a lower insurance rating, and 2) fire protection for real property; however, Emergency Medical Services did not provide benefits for real property. Attorney Garganese explained the technical aspect of calculating for a Special Assessment for the Fire Station portion. However, an assessment would not be imposed on the Emergency Medical Services part of the facility He stated that another option was seeking a bank loan. Ms. Walsh inquired about the origin of the need to build a new Fire station. Mr. Boucher presented her with the City facilities Needs Assessment report. Mayor Pro Tern Hoog informed that under State mandates the Fire City of Cape Canaveral, Florida City Council Regular Meeting December 2, 2008 Page 6 of 15 Department would suffer a decreased ISO rating unless the building undergoes some form of renovation. • Mr. Boucher informed that Mr. Danny Ringdahl requested to come to the City Council Meeting on December 16 to present a project for an Assisted Living Facility for the property west of Jungle Village Mr. Boucher informed him that the City did not have a Land Use Code to address Assisted Living Facilities. Mr. Ringdahl would face a density issue and a re- zoning from residential to commercial zoning for that type use. Mr. Ringdahl requested to submit drawings of the proposed Site Plan and some renderings. Mr. Boucher informed that Mr. Ringdahl had also performed a market research study. Ms. Roberts recommended that Mr. Ringdahl have some preliminary discussions with the surrounding community. Mr. Petsos requested input from the City Planning and Development Director prior to the Council meeting with him on December 16"' on the pros and cons of its impact on the community. Mr. Petsos brought up the impact of liability in moving its residents in an emergency situation. Mayor Randels suggested including the Fire Department in that discussion. • Mr. Boucher announced that the pad for the model shuttle was prepared. Staff would schedule a ceremony as soon as installation was completed. STAFF Public Works Director • No report. Assistant Public Works Director Mr. Ratliff reported on the anticipated completion of the Baffle Box project within the next seven days. Recreation Director • Mr. Lefever announced the 13 Annual Reindeer Run at Cherie Down Park at 8 A.M. on Saturday, December 13 • Mr. Lefever also announced the Annual Tree Lighting on the following Sunday, December 14 at the Cape Canaveral Library. • Mr. Lefever mentioned a Calendar of Events available in the Council Meeting Room. • Mr. Lefever reported that the park naming contest was held with Cape View Elementary School. A 6 Grade student won the contest with the name "Sandpiper Park" for the park on Harrison and Magnolia Avenues. He and the Recreation Board reviewed the essay submittals at their last meeting on November 18 The finalists and winner will be announced during the upcoming Annual Easter Egg Hunt in the spring. • Mr. Lefever replied to Mr. Petsos that ballasts were ordered for the park lighting. Mr. Lefever explained why he did not desire to lock the park in order to prevent damage in someone's effort to get in. Mr. Lefever commended the citizens in the City of Cape Canaveral, Florida City Council Regular Meeting December 2, 2008 Page 7 of 15 surrounding area for the Neighborhood Watch efforts. Mayor Randels expressed that this would be an item to discuss with the Sherriffs office on December 16 related to community policing. City Clerk • No report. City Attorney • No report. CITY COUNCIL Council Member Betty Walsh • No report. Council Member Shannon Roberts Ms. Roberts consulted with Council to discuss a moratorium on State Road [SR] A1A due to potential development. She expressed concern over development without Mr. Laurien's visioning work with input from the community. Ms. Roberts requested a Discussion Item of a Moratorium on development on State Road A1A on the December 16 Agenda. Attorney Garganese explained that definiteness of the time period would be required before declaring one. Attorney Garganese stated that the moratorium was a tool, but would require a narrow scope in its use. Mr. Boucher asked if this related to commercial property or all zoning districts along SR A1A. Ms. Roberts clarified development along SR A1A as part of the theme and the entrance that would become part of the City's visioning. Ms. Walsh brought out how building now would call for future modifications. Ms. Roberts emphasized the necessity to halt construction without input from the residents. • Ms. Roberts requested activation of the Springbrook Business Licensing Software module in the Building Department. • Ms. Roberts requested notifying the Canaveral Port Authority related to traffic re- direction on North Atlantic Avenue. • Ms. Roberts inquired about Mr. Petsos' research on the left -turn lane on State Road A1A. Mr. Petsos replied that the Florida Department of Transportation was willing to conduct another study; however, they desired to wait until the new gambling ship was in operation at the Port. • Ms. Roberts noted that sidewalk parking continues on Anchorage Way. She mentioned this as a safety issue. Mr. Boucher reminded that this was a private street. Ms. Roberts requested Council to consider an ordinance dealing with sidewalk parking and animal feeding on sidewalks. • Ms. Roberts inquired about the status of the new web site. Mr. Boucher replied that he was in the process of proofing the content. City of Cape Canaveral, Florida City Council Regular Meeting December 2, 2008 Page 8 of 15 • Ms. Roberts requested to have State Representative Steve Crisifulli address the Council. • Ms. Roberts inquired about Mr. Boucher's effort to negotiate discounted dependent coverage with Bill Ellis at Health First. Mr. Boucher replied that he discussed this with a Representative and a response is forthcoming. • Ms. Roberts inquired about the number of City signs for road work. She stated that Staff would benefit from a larger inventory of signs for use during various road work projects. • Ms. Roberts inquired about the Florida Power and Light Rebate Program. Mr. Boucher reported that Staff found 13 lights out and FPL has a window of time prior to repairing a request and offering a rebate. Staff plans to document the outages to show any repetition of FPL not servicing the lights. • Ms. Roberts inquired about the flags at the City entrance. Mr. Bandish replied that the flags were on order. • Ms. Roberts mentioned that animals (e.g., feral cats, peacocks, raccoons, and vultures) continue to be fed on sidewalks and poses a hazard to pedestrians. • Ms. Roberts suggested announcing a Safe Landing as well as Safe Launch of NASA shuttles on the City Hall marquee. Council Member Buzz Petsos • Mr. Petsos requested a breakdown on the Reclaimed Water usage. The Public Works Director took note. • Mr. Petsos announced an upcoming Sea Oats Project on Saturday, February 7, 2009. • Mr. Petsos reported that he and Staff would meet with the Florida Department of Environmental Protection in order to install the fences in areas that were wide enough to accommodate them. Mayor Pro Tem Bob Hoog • Mayor Pro Tern Hoog addressed street lights and the need to complete the opposite side of Thurm Blvd. Mr. Boucher reported on FPL's plan to conduct a Home Energy Makeover for 50 low- income families in March of 2009. Mr. Boucher stated that home ownership was the requirement to participate in the program. Mayor Rocky Randels • Mayor Randels requested authorization from the Council to order 500 copies of the League of Women Voters Legislative Information brochures. Cost is $.10 per copy. Council Members agreed to the purchase. The City Manager took note. • Mayor Randels noted the need to ensure that the City projects were included on the Space Coast Metropolitan Planning Organization. Mr. Boucher clarified that the City could seek an Interlocal Agreement with Brevard County at any time outside of the Organization's funding cycle. City of Cape Canaveral, Florida City Council Regular Meeting December 2, 2008 Page 9 of 15 • Mayor Randels reported that he attended a Healthy Streets and Corridors Design meeting. He found it beneficial. • Mayor Randels reported that he received the Annual Financial Assistance for Municipalities Book from the Florida League of Cities. AUDIENCE TO BE HEARD: • Mr. Ray Osborne of 209 Holman Road asked if City Council planned to discuss economics as part of the City's visioning process. Funding opportunities were available to the City related to foreclosed properties. • Mr. Osborne asked if there were any funding in the City budget for an Apollo model shuttle. Mayor Randels reminded that the City's model was donated. • Mr. Osborne invited the audience to a Holiday Party planned with the Local History Club on Thursday, December 18 from 4:30 to 7:30 P.M. at the Cape Canaveral Library Meeting Room. Guests will be: Dianne Marcum, author of °A Travel Guide to Cape Canaveral Sonny Witt, Lighthouse Keeper; and Chris Kali, musician. CONSENT AGENDA: 1. City Council Regular Meeting Minutes of November 18, 2008. 2. Outdoor Entertainment Permit for the 13"' Annual Reindeer 51K Run/Walk for United Way. Mayor Randels asked if any Council Member, Staff person, or interested party desired to remove an item from the Consent Agenda for discussion. There was no request to remove either of the two items for discussion. A motion was made by Ms. Roberts and seconded by Mr. Petsos to Approve Consent Agenda Items No. 1, as Amended, and 2. The vote on the motion carried 5-0 with voting as follows: Mayor Pro Tern Hoog, For; Mr. Petsos, For; Mayor Randels, For; Ms. Roberts, For and Ms. Walsh, For. ORDINANCE: Second Public Hearing 3. Motion to Adopt: Ordinance No. 09 -2008; Adopting a Public School Facilities Element Attorney Garganese read the Ordinance by title. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF CAPE CANAVERAL, BREVARD COUNTY, FLORIDA, ADOPTING A LARGE SCALE COMPREHENSIVE PLAN AMENDMENT ESTABLISHING A PUBLIC SCHOOL FACILITIES ELEMENT AND AMENDING THE CAPITAL IMPROVEMENTS, INTERGOVERNMENTAL COORDINATION City of Cape Canaveral, Florida City Council Regular Meeting December 2, 2008 Page 10 of 15 AND FUTURE LAND USE ELEMENTS CONSISTENT WITH THE REQUIREMENTS OF CHAPTER 163, FLORIDA STATUTES; PROVIDING FOR TRANSMITTAL TO THE DEPARTMENT OF COMMUNITY AFFAIRS, THE REPEAL OF PRIOR INCONSISTENT ORDINANCES AND RESOLUTIONS, SEVERABILITY, INCORPORATION INTO THE COMPREHENSIVE PLAN, AN EFFECTIVE DATE AND LEGAL STATUS OF THE PLAN AMENDMENTS. Mr. Brown explained that the Florida Statutes mandates that all cities and counties prepare a Public Schools facility element. In the Council's packet, there was the element along with associated Capital Improvements, Intergovernmental Coordination, and Future Land Use Elements that are necessary to implement the Public School Facilities Element. He stated, on August 13, 2008, the Planning and Zoning Board reviewed and recommended the Ordinance's approval. On September 2, 2008, City Council reviewed the documents and approved them for transmittal to the Florida Department of Community Affairs. Subsequently, DCA stated, in a letter received by the City on October 27th, that the City may proceed to adopt this Amendment immediately. Mr. Boucher stated in conclusion that DCA chose not to review it or issue any objective comments or recommendation report on the document that is before the Council for their consideration. A motion was made by Mr. Petsos and seconded by Ms. Roberts to Adopt at Second Reading. The vote on the motion carried 5-0 with voting as follows: Mayor Pro Tem Hoog, For; Mr. Petsos, For; Mayor Randels, For; Ms. Roberts, For and Ms. Walsh, For. ORDINANCE: First Public Hearing 4. Motion to Approve: Ordinance No. 11 -2008; Adopting Amendments to the Annual General Fund, Sewer Enterprise Fund, Stormwater Utility Fund, Special Revenue Funds and Expendable Trust Fund Budgets for the Fiscal Year Ending 09 -30 -08. Attorney Garganese read Ordinance No. 11 -2008 by title. AN ORDINANCE OF THE CITY OF CAPE CANAVERAL, BREVARD COUNTY, FLORIDA; ADOPTING THE AMENDMENTS TO THE ANNUAL GENERAL FUND, SEWER ENTERPRISE FUND, STORMWATER UTILITY FUND, SPECIAL REVENUE FUNDS, AND EXPENDABLE TRUST FUNDS BUDGETS FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2007, AND ENDING SEPTEMBER 30, 2008; PROVIDING FOR AN EFFECTIVE DATE. Mayor Randels briefly explained that any changes that occurred during the Fiscal Year 2007/2008 were compiled for this Ordinance. Mr. Boucher clamed that the September 30"' Adjustment was increased by $30,000 to reflect the Police Ad Valorem in the General Fund and an increase in the Legal Fees Account due to existing litigation. Mayor Randels noted 102 percent revenue. Ms. Walsh noted for clarification that this would consolidate all of the Quarterly Budget adjustments from the 2007 Fiscal Year. City of Cape Canaveral, Florida City Council Regular Meeting December 2, 2008 Page 11 of 15 A motion was made by Mr. Petsos and seconded by Mayor Pro Tern Hoog to Approve Ordinance No. 11 -2008 at First Reading. The vote on the motion carried 5-0 with voting as follows: Mayor Pro Tern Hoog, For; Mr. Petsos, For; Mayor Randels, For; Ms. Roberts, For and Ms. Walsh, For. RESOLUTION: 5. Motion to Adopt: Resolution No. 2008 -32; Urging the Florida Department of Transportation to Consider All Multi -Modal Transportation Options for SR 528 between SR 520 and Port Canaveral in the 2035 Strategic Intennodal System Highway Plan and the Evaluation of the Impacts to SR A1A. Attorney Garganese read Resolution No. 2008 -32 by title. A RESOLUTION OF THE CITY OF CAPE CANAVERAL, BREVARD COUNTY, FLORIDA, IN SUPPORT OF THE BREVARD METROPOLITAN PLANNING ORGANIZATIONS' RESOLUTION NO. 09-03 RECOMMENDING THAT THE FLORIDA DEPARTMENT OF TRANSPORTATION ADD STATE ROAD (SR] 528 IN THE 2035 STRATEGIC INTERMODAL SYSTEM PLAN; PROVIDING FOR AN EFFECTIVE DATE. Mayor Randels clarified that the Council desired for the Resolution to specifically read include the following two statements: 1) to consider all the intermodal operations, and 2) to consider and evaluate the impact of the potential widening of State Road A1A. Mr. Petsos encouraged the Council to speak to the new State Representative as he was in favor of looking into light rail and multi -modal transportation. Mr. Petsos emphasized his concern that widening was not the way to proceed. A motion was made by Mr. Petsos and seconded by Ms. Roberts to Approve Resolution No. 2008 -32. The vote on the motion carried 5-0 with voting as follows: Mayor Pro Tern Hoog, For; Mr. Petsos, For; Mayor Randels, For; Ms. Roberts, For and Ms. Walsh, For. CONSIDERATIONS: 6. Motion to Approve: Appointment of a Voting Delegate and an Alternate Delegate to the Space Coast League of Cities. Mayor Pro Tern Hoog asked Ms. Roberts if she cared to serve as the Voting Delegate this year. Ms. Roberts declined to serve as the Voting Delegate but would remain as the Alternate Delegate. However, Ms. Roberts pointed out the need for a liaison between Cape Canaveral and Canaveral Port Authority and asked to have the City Council address and vote for a liaison to the Port at the next City Council Meeting. The City Manager took note. A motion was made by Ms. Roberts and seconded by Mayor Randels to Approve the Appointment of Mayor Pro Tom Bob Hoog at the Voting Delegate and Ms. City of Cape Canaveral, Florida City Council Regular Meeting December 2, 2008 Page 12 of 15 Shannon Roberts as an Alternate to the Space Coast League of Cities. The vote on the motion carried "with voting as follows: The vote on the motion carried 5-0 with voting as follows: Mayor Pro Tern Hoog, For; Mr. Petsos, For; Mayor Randels, For; Ms. Roberts, For and Ms. Walsh, For. 7. Motion to Approve: Customer Service Standards, 2009 Master Calendar, and Performance Measurement Mayor Randels related how the City Manager responded that Staff could compile a 2009 Master Calendar. Ms. Roberts explained that Customer Service Standards addressed responding to service requests within a specified number of days. Ms. Roberts requested customizing a course with the University of Central Florida's to fit the City's Customer Service needs. Mr. Boucher stated that the City's Department Heads and rank and file employees participated in a city -wide customer service program to include promotional pins; however, he noted that the Sheriff and Fire Departments were not included in this effort. The Institute could tailor a program for them at the City's expense. Ms. Roberts explained that she was seeking quantitative results that related to how the employees implemented what they learned, for example, time related to their customer responses. Mr. Boucher replied these were Benchmarking standards. Mr. Boucher recommended that the Institute of Government include Benchmarking in its Program for the Council and Department Heads participation. Ms. Roberts clarified that the type of program she was seeking was termed baselining as Benchmarking related to service comparatives among other cities. Ms. Walsh pointed out that the Sheriff and Fire Department have their own Benchmark programs. Mr. Boucher responded that this would assist with community service standards. Mr. Petsos pointed out that their baselining was related to each of their Contracts. Mr. Boucher stated that Staff has a great amount of data; however, the format for reporting may need fine tuning for Council's decision making purposes. Ms. Roberts stated how no trend data or customer service standards were provided from each of the City Departments. Ms. Roberts related on residents' complaints of the lack of understanding City codes resulting in a need for process mapping from a customer's standpoint. Ms. Walsh agreed with a Process Improvement plan from an efficiency standpoint to result in better customer relations and reduced expenses. Mr. Boucher suggested a University of Central Florida Performance Measurement class for City Council, Department Heads, and Front Line Supervisors in order to gain knowledge of how to present trend data. Ms. Roberts used the notification on the North Atlantic Avenue intersection project as an example of a deficiency in communication. She clarified how the City has a responsibility to ask the tough questions in an effort to clearly state its plans to the community. Ms. City of Cape Canaveral, Florida City Council Regular Meeting December 2, 2008 Page 13 of 15 Roberts pointed out the importance of project preparation in a whole manner and not in a fragmented fashion. Mr. Boucher recommended that he and Council Member Roberts coordinate on the class with the Institute of Government Director, Marilyn Crotty. The Sheriff and Fire Department were also invited to attend. Ms. Roberts mentioned that she would include Process Mapping in the course outline. Council agreed by consensus on a Performance Management Class for City Council, Department Heads and First Line Supervisors with the University of Central Florida, 8. Motion to Approve: State of the City Report. Ms. Roberts recommended a State of the City Report provided by either the Mayor and /or City Manager in January of 2009. This would also assist with the City web site in identifying what the City intended to do throughout the year. Discussion concluded on a 10 -15 minute Presentation by Mayor Randels, with input by the City Manager and City Council for the Presentation and a written report which would be placed on the City's web site highlighting the City's 2008 accomplishments and plans for 2009. Council agreed by consensus that Mayor Randels would provide a State of the City Report at the January 20 City Council Meeting. DISCUSSION: 9. Purchase of the Fire Department Property Located at 190 Jackson Avenue. Mr. Boucher stated that utility relocations, since FPL bi -sects the site with it power lines, were the largest impediment at an estimated cost of $55,000. Improvements came to an estimated cost $2,906,000. Mr. Boucher stated that $3.7 million as the approximated cost for the land and building renovations when City Council set the millage in September of 2008. Mr. Boucher recommended that the Council not exceed that amount. Ms. Walsh inquired about the origin of the $750,000 figure. Mayor Randels explained how that estimate was part of the 2007 190 Jackson Avenue Property Appraisal. Mr. Petsos stated his concern of building a Fire Station on property not owned by the City. Ms. Walsh asked if Staff had researched the tax value. She informed that tax value was probably in the range of $300,000. Mr. Boucher informed that the acreage was not the standard one acre needed to build a fire station. Mr. Petsos replied that there were no other one -acre sites in the City and the existing site was a prime location. Ms. Walsh suggested returning to the Fire Department for further negotiations. City of Cape Canaveral, Florida City Council Regular Meeting December 2, 2008 Page 14 of 15 Mr. Boucher informed that a Mr. Pierre purchased the property to the south of the Fire station and he was willing to work with the Fire Department Corporation and the City for a land exchange or land exchange plus cash. Mayor Randels clarified that the proposed property in question were the four lots on Jackson and Harrison Avenues. A motion was made by Ms. Roberts and seconded by Mayor Pro Tom Hoog to Extend the Meeting Until 10:15 P.M. The vote on the motion carried 5-0 with voting as follows: Mayor Pro Tom Hoog, For; Mr. Petsos, For; Mayor Randels, For; Ms. Roberts, For and Ms. Walsh, For. Mayor Pro Tern Hoog stated that the first step in this process would be a discussion between Mr. Pierre and Fire Chief Dave Sargeant and Staff. Mr. Boucher clarified that if there was no resolution from this discussion then City Council's discussion would return to purchasing the site. Ms. Roberts brought out two additional options: 1) pursuing grant funds for the purchase, and 2) seeking this as a green building initiative project. Mr. Petsos reminded that the Ad Valorem taxes for Fire Services begins in January and the Council should make an effort to move forward. Ms. Walsh requested background information related to the Statutes or laws on why the City needs a new Fire station. Mayor Pro Tern Hoog recommended that Ms. Walsh also speak to Chief Sargeant. 10. Interlocal Agreement with Brevard County for N. Atlantic Avenue & Central Blvd. Mr. Boucher informed that Brad Smith of Brad Smith and Associates planned to address the City Council on December 16 He stated how the City assuming ownership of the roads played a major role in its authority on the North Atlantic Avenue project. Mayor Pro Tern Hoog requested a cost per foot on the project by today's standards. Ms. Walsh asked if increased traffic was discussed based on the anticipated Convention Center in the Port. Mr. Boucher replied that Mr. Smith would address these questions when he meets with the Council. Ms. Walsh expressed her concern that the Cape Canaveral residents pay taxes to the County; however, the County was not willing to make infrastructure repairs prior to assuming the road. Mr. Petsos stated how he has frequently brought up that similar concern. Mayor Randels stated the consensus that any decision on this item would be made based on hearing from Mr. Smith's project and cost analysis. A motion was made by Ms. Roberts and seconded by Mayor Pro Tern Hoog to Extend the Meeting Until 10:30 P.M. The vote on the motion carried 5-0 with voting as follows: Mayor Pro Tern Hoog, For; Mr. Petsos, For; Mayor Randels, For; Ms. Roberts, For and Ms. Walsh, For. 11. Ocean Woods Storm Water System. Mr. Richard Worley of Ocean Woods addressed the City Council saying how he served on the Ocean Woods budget committee for many years. He provided a background of the community concluding with how the Homeowners Association pays for the common City of Cape Canaveral, Florida City Council Regular Meeting December 2, 2008 Page 15 of 15 areas and the swimming pool. Mr. Worley stated that the corrugated metal pipe was rusting and deteriorating. He stated that he distributed documents in which the City approved the change from concrete to metal pipes. Mayor Randels clarified that the developer chose to use metal instead of concrete. Mr. Worley emphasized that the City approved the change from concrete to metal pipe. Mr. Worley informed that the concrete pipe which was installed on Honeysuckle Way was in good repair; however, the corrugated metal pipe on Oleander Way now has a sinkhole. Mr. Bandish clarified that the corrugated metal pipe was probably a standard for piping at that time. Mr. Worley stated that each homeowner pays a stormwater fee and he was asking for financial help from the City. He acknowledged other Ocean Woods Board members in the audience. Attorney Garganese stated that it was impermissible for the City to use municipal dollars for private subdivisions. Mayor Randels clarified that the stormwater fee was used to take the water away from the property boundary. Mr. Richard Emerson addressed the Council and expressed his understanding that the residents in Ocean Woods did not receive the same benefit as residents whose pipes are closer to their residence. Mayor Randels clarified that due to the absence of public access the infrastructure was the responsibility of the resident. Mr. Boucher explained that Ocean Woods had no on -site retention and therefore was not able to obtain any mitigation credits. In conclusion, Mr. Boucher replied that he sought grant funding to assist Ocean Woods; however, Federal Emergency Management Agency declined their application and the Ocean Woods Association declined a Small Business Association loan. ADJOURNMENT: There being no.fuher business, the Chair adjourned the meeting at 10:40 P.M. C Rocky Randels, MAYOR Su ilrs .0 .ti G1TY CAE K