Loading...
HomeMy WebLinkAboutP & Z Packet 12-12-07 City of Cape Canaveral PLANNING & ZONING BOARD REGULAR MEETING CITY HALL ANNEX 111 POLK AVENUE DECEMBER 12, 2007 AGENDA 7:30 P.M. Call to Order Roll Call NEW BUSINESS 1. Approval of Meeting Minutes: October 28,2007. n - - 2.-------Presentation-&-Discussion-Re: Sheldon-CovePlaza-PrdjecrConcepf:------- -._- ------ Arthur Berger, Presenter. 3. Discussion Re: Creating a ZunihgMatri)(~T6ddPeetz,CityPTahher. 4. Discussion Re: Creating an Open Space Provision - Todd Peetz, City Planner. 5. Review and Recommendation to City Council Re: Consideration of a Citizen Awareness and Participation Plan (CAPP) Process - Todd Peetz, City Planner. 6. Discussion Re: Verification of minimum 5 acres for hotel sites (Residence inn and Country Inn & Suites - Todd Peetz, City Planner. OPEN DISCUSSION ADJOURN Pursuant to Section 286.1015, F.S., the City hereby advises the public that: If a person decides to appeal any decision made by the Planning and Zoning Board with respect to any matter rendered at this meeting, that person will need a record of the proceedings, and for such purpose that person may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. This notice does not constitute consent by the City for the introduction or admission into evidence of otherwise inadmissible or irrelevant evidence, nor does it authorize challenges or appeals not otherwise allowed by law. This meeting may include the attendance of one or more members of the Cape Canaveral City Council, Board of Adjustment, Code Enforcement and/or Community Appearance Board who mayor may not participate in Board discussions held at this public meeting. Persons with disabilities needing assistance to participate in any of these proceedings should COnt~~triblK xJlt~leJ"P%s?f811'lcg~~1J1rf~ 1 d~le,tJJM?J,~~Z~29!ri~zGTIeeting. Telephone: (321) 868-1222 . SUNCOM: 982-1222 . FAX; (321) 868-1247 WW'\.V.myflorida.comJcape . email: ccapecanavera1@cf1.rr.com PLANNING & ZONING BOARD MEETING MINUTES NOVEMBER 28, 2007 A Regular Meeting of the Planning & Zoning Board was held on November 28, 2007, at the City Hall Annex, 111 Polk Avenue, Cape Canaveral, Florida. Chairperson Bea McNeely called the meeting to order at 7:30 p.m. The Secretary called the roll. MEMBERS PRESENT Bea McNeely Chairperson Lamar Russell Vice Chairperson John Fredrickson Donald Dunn John Johanson 1 st Alternate Ronald Friedman 2nd Alternate dMEMBERS ABSENT ---- -------- OTHERS PRESENT Robert Hoog Mayor Pro T em Shannon Roberts Council Member Kate Latorre Assistant City Attorney Todd Morley Building Official Todd Peetz City Planner Susan Chapman Board Secretary NEW BUSINESS 1. Approval of Meetinq Minutes: October 24.2007. Motion by Lamar Russell, seconded by Donald Dunn, to approve the meeting minutes of October 24. 2007. with changes as discussed. Vote on the motion carried unanimously. 2. Review Re: Creatinq a Zoninq Matrix - Todd Peetz. City Planner. Todd Peetz, City Planner, explained that a zoning matrix was suggested by the Board as part of the Land Development Code review. He advised that the idea was to have a more user-friendly document that was easy to read and understand. The Board members reviewed the zoning matrix. The Board recommended changes consistent with the discussion. They requested that the City Planner make the corrections and changes, as discussed and bring back to the Board at the next meeting for recommendation to City Council. GJ Planning & Zoning Board Meeting Minutes November 28, 2007 Page 2 3. Discussion Re: Creatino an Open Space Provision - Todd Peetz, City Planner. Mr. Peetz, City Planner, advised that the information contained in the agenda packet explained how other municipalities addressed open space. He noted that open space is currently only required in Residential Planned Unit Developments (RPUD), in City code provided Section 110-438. Discussion was held regarding whether or not the City should prepare a code section to include an open space provision in the Land Development Code. The Board members reviewed the City's code definition of open space as it pertains to RPUD's. During discussion, the Board members noted that green space was not mentioned; and setbacks did not count as open space. Further --- -discussion -was-held regarding:-- thecity's- tree- code-and presef'\7ationof tre8s;-------- open space; green space. Since the City was 90% built-out the Board requested staffs research other municipality's _d~fi~iti~~~~f~p~~~p~~~~~~gr~~D~p~8e, -- - - - - - - - c-c-cand4henccreatecategoriescfor-preserving-openspace;newdevelopments,'ancf redevelopments. Discussion continued regarding the City's need to reduce density and purchase land for parks to add and protect open space and green space. The Board concluded to hold further discussion at the next meeting. 4. Review and Recommendation to Citv Council Re: Consideration of a Citizen Awareness and Participation Plan (CAPP) Process - Todd Peetz. City Planner. Todd Peetz, City Planner, explained that the purpose of a citizen awareness and participation plan (CAPP) was to ensure that applicants provide early and effective citizen participation, in conjunction with their applications, to provide citizens with an adequate opportunity to learn about proposed projects that may affect them; and to facilitate communication between the applicant, citizens, property owners, and the City. The Board reviewed the City of Winter Springs Citizen Awareness and Participation Plan Handbook. Discussion was held regarding: defining, creating, and establishing criteria for CAPP in an effort to better understand how a CAPP would work, without creating additional cost to the city, or delaying a project; and establishing an effective date to enact a CAPPo Todd Peetz agreed to bring more information to the Board for further discussion at the next meeting. ci) Planning & Zoning Board Meeting Minutes November 28, 2007 Page 3 OPEN DISCUSSION Open discussion was held regarding: mixed use districts, McDonald's signage, timing of future items to be brought to the Board, and whether or not to cancel the regular meeting of December 26th due to the Christmas holiday. Todd Morley, Building Official, advised that McDonald's was notified to remove the window sign age within 10 days of the Courtesy Notice which was mailed last week. By unanimous consensus the December 26th meeting was canceled. - -- --- .. -"- ----- --.----- There being no further business the meeting was adjourned at 9:45 p.m. Susan L. Chapman, Secretary QJ Meeting Type: Planning & Zoning Board Meeting Date: ] 2/] 2/07 AGENDA Heading Discussion Item # No. AGENDA REPORT PLANNING & ZONING BOARD THE CITY OF CAPE CANAVERAL SUBJECT: Presentation: Sheldon Cove Plaza Project Concept DEPT./DNISION: Building Department Requested Action: ~ Review-andreconnnend_connnents_ to the-City Council~on-the Sheldon Gove Plaza Project- Goncept-asPresented - by Bill Mays, General Partner, Sheldon Cove, LLP. See Attached Correspondence. Exhibits Attached: Sheldon Cove correspondence Planning Official's Office Department I I I I I r-J ~ ~ Sheldon . Cove 8810 Astronaut Blvd. . Cape Canaveral, Florida 32920 . (321) 783-2400 Ext 202 . Fax: (321) 784-1559 November 26, 2007 To: Bennett Boucher, City Manager, City of Cape Canaveral From: Bill Mays, General Partner, Sheldon Cove, LLLP Re: Presentation regarding Sheldon Cove Plaza December 4, 2007 City Council Meeting Thank you for the opportnnity to share with the members of the City Council a new project we at Sheldon Cove are very interested in pursuing. In June 2006, the Institute for Social and Behavioral Sciences at the University of Central Florida presented the fmdings of a survey conducted in the City of Cape Canaveral in which the residents were asked what ..- - - --------- would improve-their "quality oflife'-';-The-strongest-support was forareasinwhich residents of Cape----- Canaveral could shop in neighborhood oriented retail, dine in family friendly restaurants and utilize the services oflegal, medical and business professionals without the leaving the City. CurreiitlymtlleCity of CapeCooaVetal thefeisliriiited Class A c6riiii1ercial property available. Sheldon Cove has 30,000+ square feet of Class A commercial property at full occupancy and it has been for 10 years. On a regular basis, Sheldon Cove receives inquiries from businesses looking for office space in order to expand their operations without having to leave Cape Canaveral. Sheldon Cove would like to build on its' existing property to meet the needs of the City's businesses and residents. Sbeldon Cove LLLP is currently reviewing the feasibility of a project that would provide the venue for each of the needs mentioned above - Sheldon Cove Plaza. Sheldon Cove Plaza will be located at the North east corner of the intersection of Astronaut and Central. Sheldon Cove Plaza would encompass 200,000 square feet of Class A office and upscale retail space for a project cost of approximately $30 million. The focus of Sheldon Cove Plaza would be to provide a place for residents to shop and dine and to provide a place for legal, medical and business professionals to conduct their business all within the City. The owners of Sheldon Cove have a proven track record of developing and maintaining Class A commercial property. Cail One, Inc, also founded, owned and operated by the Mays family and located in Cape Canaveral is celebrating its 20th year of successful business. With four generations living and working in Brevard County, the owners of Sheldon Cove LLLP have a true commitment and vested interest rii the continue prosperity of Cape Canaveral. In order to fulfill and meet the needs of the citizens of Cape Canaveral, what they have said they want for their area, Sheldon Cove Plaza requires a single exception to the current height restrictions on commercial buildings. In order to meet current building codes and the needs of the tenants, the proposed structure is five stories with a building height of sixty five feet. The current restrictions do not allow construction of structures over forty five feet. The location of the Plaza would not create any dramatic change of view for residents nor directly affect any residential neighborhood because it is completely surrounded by ~cial property. III ys Sheldon Cove @) ~ -0- .. ""....""" Bill Mays From: Robert Salonen [rsalonen@SpaceCoastEDC.org] Sent: Tuesday, November 06, 20074:36 PM To: dps@calloneonline.com Cc: arthber@aol.com; wrm@calloneonline.com; Neil Hamilton; Brandi Kemper Subject: Sheldon Cove General Assistance Hi Donna, I am following up on your request to give you an idea on how the county might be affected economically if your Cape Canaveral development project attracted the types and numbers of employees as provided by you below. Please know we typically do not provide an analysis on construction/development projects as there are many factors involved - an economic development consulting firm may be able to provide a full picture taking into account environmental cost impacts, construction spending impacts, capital investment, etc. However, .. .. .... ... we cangiveyotl a-rough baseline-asfohow the-job humbetsana-salaiies ma}/impacHne- county. The analysis below is based wholly on information SUpplied by Call One, Inc. - October 2007. Stated direct employment, average annual wages and employment distribution solely the responsibility of Call One, Inc. Calculations furnished by EDC Research Office; RIMS II multipliers supplied by U.S. Department of Commerce, Bureau of Economic Analysis. Analysis refers only to established operations excluding those impacts associated with construction and other factors. Please let me know if you have any questions as you proceed with your planning process. Best Regards, Rob Economic Impact Summary for Brevard County: New Jobs Created: 1,272 Average Annual Payroli: $72,303 Net New Wage Impact: $ 91,970,000 (Direct) $ 65,020,731 (Indirect) $156,990,731 (Total) Net New Job Impact: 1,272 new jobs (Direct) 1,607 additional jobs (Indirect) 2,879 new jobs (Total) Job Categories, wages and numbers provided by Call One, Inc.: ^ _ __ _ a _ . _ M"" uspace 11/8/2007 (/'1 \J:V ~ UlS!,;i .:.. V~ .;. New Jobs Created: 397 Average Annual Wage $70,000 Architecture / Engineering New Jobs Created: 397 Average Annual Wage $70,000 Medical Offices New Jobs Created: 140 Average Annual Wage $82,500 Legal Services New Jobs Created: 140 Average Annual Wage $82,500 Accounting New Jobs Created: 140 __u_ Aver1!gE!i\rlrlUal\lllCige$82L~QQ uH__uu u -,------ ---------,-------,,-- Retail New Jobs Created: 58 Average Annual Wage $30,000 Robert E. Salon en Director of Business Recruitment Economic Development Commission of Florida's Space Coast Phone: 321-638-2000 www.SoaceCoastEDC.org CONFIDENTIALITY NOTICE: This E-Mail, including attachments, is intended oniy for the use of the individual or entity to which it is addressed and may contain infoomation that is privileged, confidential and/or exempt from disclosure under state or federal law. Any unauthorized review, use, disclosure. or distribution is prohibited. If you have received this communication in error, please do not distribute il. Please notify the sender by E-Mail at the address shown and delete the original message. Thank you. Internal Virus Database is out-of-date. Checked by A VG Free Edition. Version: 7.5.488/ Virus Database: 269.] 5.5/] 085 - Release Date: 10/22/2007 ] 0:35 AM 1118/2007 Cj) II '" ~ '" 9 -0 ~ ~1:~ ;:;- CO . -.; " - o -= E ;... ;;; fJ C ::: ~ V c ~ ... - ::: ~ a c<u "0 <> o c: 0.. ,..... 00 ~ ;:;;.:ggu ; ~ - ~,~'fi if",,~r ffip~ ~S~ z,~* ..rue ..jpfl. =<t: ,_,,"""'ft, \ ,~" ""'""~"~ ~ '.~ ~ ."~'~ -E I l ~ .~ ~. :s · .~ . ."' ..J....::l.. ~......... III ..~ ~ ';:;!..~~..' 8 .... ~.' ...... . ?;ID.....'.) .IIiSbl..... ....... ". B....! .i""'\IIIiII.... ~.. ..... . _ III . '0..1IlIlI~ "'~ '"",'!.II '"'" . .(U .... Sbl rn;, ........ _ ....4,.;.! ~. ~" .~... Ir.~."'" '.' B:''''' .. iii. 0 ';''' ..... . '''IiI''''. ~ 8 - II r:.'.~.' '~...... . .g..oo......... ~." ':1'.. Sbl...... .. . .,..,.. l.:l:;ol' ..~ ."""'........ 1IIl.~.' Sbl....... - .. - ......4,.;.!.0 . ."LwJ" _~iiI. ~.. o - - M.rn ~ . .... ~....'~ 1IIIIIl.......... .. . _ .1IiiiIt:l . .' . .~~. ~ p .. U .. Hr.. I",bj-O.' .~..I\I!.. .... 1!~.ii!ilII'" ~....... IfISbl..:otI...1I Sbl::..... ._ . I. .<::'D. Ii.~ .Qj .~. OJJ I II III 'I"'-l \0 ... ~................ ~....::.I...... ..~......I..... .IIII.H...I.. ~... ....... . _.~... .1'.' .g......!I... .1. :. ~ 0 _ rJil_' 1Iii(U(U Qj.........:.. ....CP~. l?".'~-' _ ~ 0 .. .S 8:1'!II t:l .rE... ~ Sbll- .~; ..... .,.... III.. rJil -l--1 ". . '. '.' cn51 . Sbl .. Q) N ~. ~I:ll.~.... ...~.....~!rII.NII..aQj:t.l... . ...~iIII..'. ..Qj........ _.. l1li.1 :> . · . .1~1'!li! .....~_. .e'l ...~;;t. '~'.~" rn. . ~ ~ . I.. ~........... /""1\........ ...~."""'l............ -~...;;;;j.II.IiiQj......~..... -..~........ ~.._......... .....M..... I""'l..., . _ Ir..~. R ~.~ . "'fi'~ . r:T!;........ ...,.... _I ~ > .1. .... .. ~".. ~.rJil.'. . ".... ..~......... 1II.r:T!;.............. .r.rJ'J....-:. .~....~. .J....::lllllg... .iiI... . Yi".~.m ~ ~ ~ ~iI' ~;JI H(U!4..j1lll ~ ~.. IMQj p.~ . 1 U :s ..-- ~......... ]............ IIP;~.:""......... ~1Ii.....~.~... .~..Qj...Oo1...iII... ...........~....=-....:JI...IIJ ~.~..............II.~~..r:T!;.P-oI.......... ~.........Qj. n. III I ,." l1li_ .~!III...... ~ 1Itl.1l........ :t3.....::;I. .~it.. . O!ll"'OO~'" !~ ~ Q) Yf,J . 1ilII~.'.'.I.' 1I!4,.;.!............. 1JJJ"".l.:l=--. t:l....... II....~...~. .~.t,..;'.-I.. . ~..~-:.I... ..I:..~..T .~....... -.. al' ~iI!!..-.d 1IIil1(U.... Sbl:ll.......... .. ~~ 4...1l1li" .1 1"'\ .... >. .?;ID .....~.-. .C.J]...... ..g...... ..!3:S..... ................ ..... II'.CP'._IIII +-'-t C1.,.., !l;H I",bj '::lIi~ ~I' """.......dJ ~ ..~...I'"+...... ~~...' .~o FoO.- ." 1I......Qj... M~d. 1IIIIIIiO....,.....id..~... .!...t;;;.............~ ~ r.#. ".>--i III..... .~ .... ""'iiIII' ~ .~.-.. U . ...r.rJ'J........ .'. .... ........ .1Il. R-....... II!~....' ......... IIII'-...~.........i... .~. ..... .......... . R...iiiI...... Sbl............. .~..........~.II . Qj I"'>. ~1q<;l9' .!tH" ~ ~ 1liI~~. r:T!; I ~i3O.II. · ,. . t,..;':iiI R (U1IlI ~'iiI "''''1 ....~... ..g. II IIi.li'Qj.. ~... . ......... ..KiiII' rrJil ......!;I (U '''' ~~a r:T!; ~ O. . '~ifII... ~(U _~_.... 1:lIi:.~iII.... ~~... u~..... H.~. ~"'. ~ .. . ......Qj .~.. .....II!:l.\.";S .' .>u ~9' ti.r:T!;II"I....~ . - '1""'1 . III r~. II" .-....C ",,,,CP.,,,I. 81:1..... ~<~iIII. .1f"~iIII. iii U ,~ ~_.!.L'" ..........,. .... .' .- ~..; I --.- .. .._ II... . 00 ~ d ~ "tj . ....-I 00 ~ ~ ,......j ~ ~ ~ > o. ~ ~ d d ~ ~ U .~ ~ Q..c ~ U 0 "tj ~ ~ ..d ~ aJ ,.J:J .....- aJ .... 00 ....~ ~ aJ 0 .....- ""tj d d aJ aJ U 00 i .....- d aJ 0 ""tj r-. -1"""1 00 ~ ~ aJ ~ ~ ~ ~ 0 0 .....- 0 Cl.r ~ aJ U d d -1"""1 0 aJ U aJ ~ ,.J:J r-. ~ c.8 ~ ~ 8 ~ 8 ~ d :i :i rJ) 0 ~ u u ~ '"tj E"~ t-4 > ~ u ~ -1""'1 ~ 8 0 d 0 U Iff ..f'", ~ ()'F$ ,.'~ r-'" " ~\\\ \\ "\\ I J>'\;\ \\\\ " , '\::; Y\ i , " \i:~ ' \\ \}.~\, J' ':, 'l:.\f -~'......... l Q) ~ ~ u 0 ~ 00 ~ ~ QJ ~ = 4-4 QJ QJ ~ ~ 1'"'"'""1 ~ = .~ ~ u U c ~ = .~ ~ ~ U QJ 4-4 .~ 0 ~ N ~ ,.......j ~ (]) ~ ~ B > u 0 (]) 4-l U . .-l ,..q U ~ t:: < 0 ..--c ~ ~ . .-l q ,.......j 0 ..--c ~ G ..r= en ...... en ~ N II Restaurants & Personal Coffee Shops Services "Dry Cleaners . Hair Salon .Nail Salon Professional High-Tech Services Industries . Legal Offices .Doctor's Offices " Dentist 'U - ti;... III II . ~fI II It ~ ~J III ~.. lIP. I.. .~II ~:A ~.... ._. ' II ~ 1111." ..~ .~. I U. .._ 'B .~ . _ . ~ ~. ~ ~Wl ~ .1.... N ~1-.~. -Ul' :~.--= ~ ~ .11111I.... ..II II III ~ \Jj~.. F.._~.._ ~ U.", U.. ... 00......._ .'" ~ - ..... . - 4-l ~ II .. .. lliiiliool -....... QJ 00" ~&b 1IIII:t...). .. ~; _. ... >- ~. 00 ~. . .. .~- .... ..-. o N_ 00 .~:III "IU~ II.... I u ~ II \Jj I~_ .... ~lIt:.oll · _I_ . -I.. . ~ ~ III U III .. .1111I ~ .1 tii~l. -d---J. .." ~ I ....I..~- ~. __ o ern 1ll""""""!'IICd ~.II ~.~.,.. .. . -I J ~ - ..FI . I -. ~ MOO. ~Ei -:T_~-..II .00. _. _ ~ 0" .. 00" - 00 I 0.....00 _ QJ - - ~~ ..- II ilIIIIIlIII II.. ..r:: Oi.~1 0 I U_.O_ U _ PI - ~ 0 I~" __ rJ) Or91",.1!....... alO_III.E- I -""..~_III o ".r~ .. 0& iii 103111 ~ . .. O.~ · ....0.... U .I~!:I O~ . N. ~8~ ~ i.t~1I1I ~: ... "- "mll~~-. .. .-11 _ . III _..._ .- .. - - III ......--. - p. . !II I! .. i'l ..~ _ . - - -- -- ;;'1-" "'....i..ffit """""", ..-.....'G., , ! ~ ,,,,,.,,, " \~ ,t f 'l ~ - L_~~~==_._.____._ - - .row. 'l.~.1l\'."'C',.." ................,.;-'- ~".,....i;., 1,' T 1~ f1t"~.. - ;- ,- 1'1 !, ~!I ~l ~ I iU ~i'~ ~. N 1', ~r-': ~!"., I i :li 1: 1$ [, I ill " ~l:; Ii: in tj ill f~ ! 0 1'1,' I" ii i,' '0 G I ,~ 'it~ .... 113 Ii rl' ~ J ~'ij ~.~ H~ H ~';I i ! I;i i: lEi ~ l l l t ~ ~., " m~ ~' ~ :,1 i l' n [i,' f! r! , ,. b ,. J i) It '! ~ " I ;1 ~ ',1,1 ;, ~II 101 .,' 1 . II l 'I' , ~Il ' ! I . 'I " ) Ii. t<: Ii: -, it _; ~ _ :0: i~l1 ~ ~I :::; :!Io :=;,;~ ~;lo;. Ii! ;:::; i,'lll:, . ~I.' . ~'~'I . 11'1'1'. ;,.... .~ I - B .II. ~ H,! .!I ' ,,!~, J . 0 'm '" I' I ~ 1 " i I, [_ ' h ! rt.l 'j ,. .: -" ; :l rr,!, ,K " -; ( " ~ . I" I' ..:: I" ~. ~ , '. I ,I! 9 " .,.. s I ' , I ~ I I ~I ~ r ,'" ~.~,~. ~. { ~ ~ ". ~ ~ .. ~ e ~ ~ ~ c ~ ~ ~ ~ ,~ " ~ ~" ~,. ~ ~ . if r , 1 1 j I ~ I ! / I ;' i'i ~ fl: h ~ I i I \~\j / / i I ~ f ! ~ & ~,~ ~I ~ ~ ., .- ~ k'" ~" ~ .," .. ., g ,,~ ~ ~ ~ " " ~ .,." "'" ~ ~~fb~"" r:; p; ~- ~ l!-...~; ~ ~ ~ ~ ~ .," ~ :.J 4 ~ ~; I~ ~ I: 'p ~ $ ~ . . '" ll:l .. iii ~ ,f,l~ .~.! [s s ~ ~ z !l I 'ii giI' ll:l, ; ~ . " '''&' ~ ., " " ~ ~ Ji! ~" ~h ~" I .1 :~"'Il I I ~ L ~ . ~ ! . "'1; :* h : "," iL,""U i ::: 'L ~ a I~ ~ ~ '" ~ ~-;; r.:: " .. -;; ~-;. ~; S . ~; ~;; . II;:; ~.. If' l"~ '" '" '" ~ ~ I '" ~ I I -: ::: .~ ~ ~ ~:; ~ . :;; h , . : " :: 'L" ::: .,. ~ f; ~ ~ ~ Ii: ,. p ~ :2 I ~ .... ~ ~ ~ , ~ '" , '" ~ ,. '" ,. .." ! ~ I !::... 'l:- g". ~ ~ ~ ..... "'": '" 11<.'" .. P ... ~ "- "- ... ~ I., it.. & ., r~~~~H 111111111111 I' -~~-- . .. I I . r:IJ I ".c B ~ ...~ .. 1 III 1 ..~.' .. . .~. ..M.~_... .... .. __......... _-. .~......:d... · -= 111I=- I ..0 I QJ- · · .-. ...... ........11I. <.,"",,11' I ~. .. . ~.... _. - "~iI' ~. B- II B.. '. ..... . ....... .. I-~.'. ....-.J...l .............. -II. . .. '"""" . "QJ .... . .... I ...~....... ..- B......- II....-..!i!.... - .:x:..-...~.~.....-... .... ,.....m....;;,I.... II.A.. ..' . .. ....~.... '-i. ....~ · .11 ..' ...... .11 'C=..-:.'IIIIII,.III .............. -... . III ...... .,~ 0 . .~ rIIIf! .. . hi ..... .>.' . I'~l .. .. __ _.. B ,(;IJ..III' ....... 11-- ...... ~..I..W .._............ II ...~......... ....-11 III ..QJ.......... . - II . a Ii .r~.3I--.. - -.tlll_1 ..~. ..... ...~:II.. .- II .~ 11IIII .... .- -~II .: '--'--'..~.....II..... - - . - ~.....- II ,. .IIIIIIIII I" 1III.'aJ<1 · B___ -.. 111I Ii= .. -.. . .... __:: J...l... .. ..- III. B" ..fT,. III ... . II · """""'.'." B ... I.. · · - I _. .1.11II - .. .._ .. III B II I . . . . _rill. :,.......- .. _BB .. __. ..... -. .--.... .. 111IIII II . II Meeting Type: Planning & Zoning Meeting Date: ]2/12/07 AGENDA Heading Discussion Item # No. AGENDA REPORT PLANNING & ZONING BOARD THE CITY OF CAPE CANAVERAL SUBJECT: Review and Provide Direction to Staff about Creating a Zoning Matrix for the Zoning Code DEPT. /DNISION: Building Department Requested Actiou: Review and provide direction to staff about creating a zoning matrix for the zoning code. Suuuuary Explanation & Backgrouud: A zoning matrix had been suggested as part of the Land Development Code review. The idea is a to have a more user-friendly document that is easy to read and understand. The proposed zoning matrix was updated to reflect the comments from the 11128/07 P &Z meeting. I Exhibits Attached: 1) Proposed Zoning Matrix Planning Official's Office Department @ CAPE CANAVERAL ZONING CODE MATRIX Table A: Zoning regulations by designation - Some cells in the following table have numbers that correspond with code criteria listed after the table. 7,500 sf (10) (11) (12) 10,000 sf area Minimum lot 75 ft 75 ft 75 ft (13) (14) 75 ft 20ft u_. ___ _________ -wIdth------------- -..------- - ----- ------- -------- - ------...---...--- --- ---- - Minimum lot 100ft 100ft. 100ft 100 ft 100 ft 100ft 70 ft depth Maximum lot 40% 35% 35% 50% 50% 50% 40% coverage Minimum living 1,100 (15) (16) (17) No living 800 square (20) area (Minimum sVdu spaces allowed feet Floor Area for maXimum C-2andM-l) (19) Maximum 25 ft 25 ft 45 ft 45 ft 45 ft 45 ft 25 ft- height (R-2,C-l) 45 ft - (R-3) Maximum 185 ft 185 ft 185 ft Length/Width FAR. (18) * See section 110-536 for special setbacks. Note: Side ~tbacks for all lots contiguous with the ocean beach shall be ten feet or ten percent oft.1.e width of the lot, whichever is greater, up to 15 feet (#) The follmving corresponds with the nllilibers l1sted in the Table A. 1. 8 ft or 10% oflot, whichever is greater, up to 20 feet. 2. 8 feet or 10% of width oflot, whichever is greater, up to 15 ft (not adjacent to a road) 3_ o feet; 25 feet when abutting a residential district. 4. 15 ft, except where industrial property abuts a residential district, in which case the minimum side interior lot shall be 25 ft 5. 25 ft; on all nonconforming lots of record, 15 ft 6. 25 feet; 20 feet when abutting an alley. 7. 10ft; 25 ft when abutting a residential district 8. 15 feet, except where industrial property abuts a residential district, in which case the minimum rear yard requirement shall be 25 feet 9. Public or private street, 25 feet 10. One- and two-family, 7,500 square ft.; Multiple-family, 10,000 square ft 11. Service stations, 12,000 sf; All other principal uses and structures, 5,000 sq ft,. 12. Scrvice stations, 12,000 square ft; All other principal uses and structures shall be 10,000 square feet - -\ Cw 13. Service stations, hotels and motels, 100 feet; All other principal uses and s!mctures, 50 feet 14. Service stations, 100 ft; All other principal uses and s!mctures shall be 75 ft 15. One-fautily: 1,100 sfldu; two-fautily: 750 sf/du; Multiple fautily- efficiency: 450 sf/du, One bed: 650 sfldu, Two bedrooms or additional bedrooms: 750 sf/du (plus 200 square feet for each additional bedroom). 16. One-fautily, 1,100 sfldu; Two-fautily, 750 sf/du; Multiple fautilY, efficency:450 sfldu; One bed: 650 sfldu; Two bedrooms, additional bedrooms: 750 sfldu (plus 200 square feet for each additional bedroom). 17. Hotels and motels, 300 square feet per rental unit; hotel and motel units containing provisions for cooking or light housekeeping, not less than 400 square feet.; All other principal uses and s!mclures, 300 square feet 18. The ratio of gross floor area to lot area shall not exceed 1.5: 1.0 19. Permanent Security Trailers only, no children allowed 20. Minimum Floor Area, oue bedroom 650 sf; two bedrooms 750 sf; each additional bedroom 200 sf. *Section 110-536. Building setback lines. (a) The following shall be the utinimum building setback lines along the listed roads: ------------,-------------- ------- ---- -- ------ ,..---- -- --- (I) Highway AlA (portions known as North Atlantic Avenue and Astronaut Boulevard). setback, each side, from the northern city boundary to the southern city boundary shall be 50 feet from the highway right-of-way. (2) North Atlantic Avenue (that portion of North Atlantic Avenue also known as Palm Avenue and S.R. 401). setback, each side, from its intersection with Monroe A venue to the northern city boundary shall be 50 feet from the right-of-way. (3) Ridgewood A venue. setback, each side, from the southern city boundary to the northern city boundary of Ridgewood A venue shall be 25 feet from the right-of-way. (b) On the ~Atlantic Ocean, the setback shan comply with the coastal construction setback. See section 82-8 I et seq. (c) In deterntining the setback requirements for any building proposed to be erected, the setback requirements in trds section shall be construed as a minimum setback, and if a greater setback is required under any of the zoning districts such greater setback requirements shall be enforced. @) IZ Meeting Type: Planning & Zoning Meeting Date: 121l2l07 AGENDA Heading Discussion Item # No. AGENDA REPORT PLANNING & ZONING BOARD THE CITY OF CAPE CANAVERAL SUBJECT: Review and Recommend to Staff whether to Create an Open Space Provision within the Code DEPT. /DNISION: Building Department Requested Action: --------,--- ReView and recommend to staff whether or not to prepare a provision to include open space as a required provision in the land development code. Sununary Explanation & Background: At recent workshops and council meetings the topic of open space has come up. The concern is there is not enough open space being required. Generally, open space for individual lot has been provided for through setbacks and necessary drainage areas. However, the setbacks are used for parking and the drainage can in some cases be located underground or at one end or the other in small townhome projects. The information attached discusses how open space is provided for in other cornmunities. It should be noted that the open space is often , required in Plalliied Unit Developments (PUD), just like in the City's Residential Planned Unit Development Section 110-438. At the] ]/28/07 P&Z Board it was requested staff bring back open-space and green-space definitions for similar cities to help better frame the issue. Attached are definitions found from various cities similarly situated. Staff will present those definitions and discuss various option that may be considered. Exhibits Attached: I) Open Space definitions ii-om other local jurisdictions PlannIng Official's Office Department \51 Open Space Definitions for Area Jnrisdictions Citv of Cape Canaveral, Florida Green Space - N/ A Open Space - means that area of the lot which is to be left open for free circulation of air and which provides an area for recreational and leisure pursuits. Not to be included as part of open space area are building setbacks, areas occupied by all building structures, parking areas, roads and drives. Recreational areas may be included. Swimming pools may be included in the calculation of minimum open space. Cocoa Beach, Florida . .. -- -----GFeen-Space- N/A ----- - ---- ------.-- - --- -- -------------- ---------- ---. ----- ---- Open Space - an area that is intended to provide light and air, and is designed for either environmental, scenic, or recreational purpose. Open space may include, but is not limited to, lawns, decorative planting, walkways, active and passive recreation areas, playgrounds, fountains, swimming pools, wooded areas, and watercourses. Open space shall not be deemed to include driveways, parking lots, or other surfaces designed or intended for vehicular travel. In ocean front developments, that are seaward of the 1981 Coastal Construction Control Line to the eastern property boundary, may be utilized in meeting the requirement. Brevard County, Florida Green Space - N/A Open Space - (1) Usable common open space means a total amount of improved usable area including outdoor space pel111anently set aside mid desi~TIated on a site development plan as recreational or open space for use by the landowners or residents of a development. Such usable space may be in the form of active or passive recreational areas, including but not limited to playgrounds or tot lots, golf courses, beach frontage, nature trails, lakes, bikeways or community recreational facilities with such amenities as a swimming pool, tennis courts and shuffleboard courts. The usable common open space shall be improved to the extent necessary to complement the residential uses, meet the minimum needs of the residents, and contain compatible and complimentarj structures for the benefit <itid enjoyment of the landowners or residents. For the designation of usable common open space per the percentage-of-site requirement of an applicable zoning classification, the following shall be excluded (except under certain conditions defined in this definition), but exclusions are not necessarily limited only to these areas and facilities: a. All easements and drainage facilities. UP b. Parking areas, including all pavement areas, grassed median strips or areas, and parking space grassed island separators. c. Rights-of-way. d. Private streets, roads and driveways. e. Minimum setback areas. f. Spacing between all structures. g. A structure's space envelope, defined as an area lying within 7 1/2 feet of any exterior wall of the structure. The structure space envelope shall be shown by dotted lines on the site development plan. h. Open space areas having a width of less than 40 feet or a size of less than 4,000 square feet, unless such areas are specifically improved for recreational use as set forth in this subsection. (2) The zoning division director may, however, accept all or portions of easements, setback areas and spacings between structures (in excess of minimums) as active usable common open space, provided the following conditions are met: a. All proposed facilities to be located in such areas shall be compatible with the active and passive recteatlofialfiiCiliIi es e5(ample-s-sfated-infliis suosection;---- ------------ ------- b. Facilities shall not represent an inordinate, unjustifiable amount of superficial low- cost facilities such as picnic tables and nature trails which are placed indiscriminately and have little definable function within the context of the site's natural amenities or recreational and open space needs of the development's future residents; c. The proposed facilities or activities shall not interfere with the primary function of the easements, setbacks or structure spacings; and d. No facility shall lie within the space envelope of any proposed structure. (3) The zoning division director may also accept areas located within designated parking areas, provided each area has a minimum size of 2,000 square feet and a minimum width of 30 feet for a trapezoidal or trapezium shape, or either a minimum 25-foot base or a 50- foot height for a triangular shape. (4) In any residential project requiring common recreation and open space, active recreation shall be provided at a rate that varies with the density of the project according to the following table. The remainder of the required total common usable recreation and open space requirement may be devoted to passive recreation. TABLE INSET: Density (units per acre) Active Recreation (acres per 100 units) Less than or equal to 10 1.5 More than 10 and less than or equal to 15 1.0 More than 15 0.5 (5) The exclusion of water bodies which are in whole or part drainage easements may be waived by the board of county commissioners after adequate measures are provided which guarantee in perpetuity a level of water quality acceptable for recreational purposes. Private navigable canals shall not be utilized in fulfilling the common open space requirement beyond that which is allowed for water bodies as provided in this definition. ~ (6) In the P1JD zoning classification, if golf courses are used to partially fulfill common open space requirements, such areas may not exceed 60 percent of the required open space. Where a golf course is utilized to partially fulfill the open space requirement, other facilities to meet the active residential needs of children and adults shall be provided. All water areas included as part of the open space requirement, other than private canals, shall be permanent water bodies and shall be improved with docks or piers and shall have a three to one minimum sloped edge extending at least 20 feet into the water areas and planted with grass and maintained around all sides so not to harbor mosquitoes, insects and rodents, unless it is determined by an environmental review of the water body that such slope or improvements would be detrimental to the ecology of such water body site. A slope of three to one shall be utilized with seawalls. Sanford, Florida Green Space - N/ A Open space - any portion of a parcel which is open and unobstructed from the ground to the sky, including areas maintained in a natural and undisturbed character and areas which are permeable in nature. Open space shall not include water areas below the control water elevation, or areas covered with buildings, sidewalks, pools, decks and patios, paved parking areas, drives or other paved areas. If open space is not maintained in a natural and undisturbed state, it shall be maintained as a landscaped or sodded area. Hollv Hill, Florida Green Space - N/ A Open Space - means that portion of land or water not used for buildings, street rights-of- way or off-street parking and loading areas. Winter Park, Florida Green Space - 1'J/i\. Open Space - means space suitable for recreations, gardens or household service activities, such as clothes drying. Such space must be at least 75 percent open to the sky, free of automobile traffic, parking, and undue hazard, and readily accessible by all those for whom it is required. New Smyrna Beach. Florida Green Space - N/ A Open space - that portion of net land area not used for street right-of-way; off-street automobile parking and driveways; off-street loading; and maximum building lot " GY coverage. Bicycle, walking and jogging paths, and other recreational facilities, plazas, undevelopable lot areas and stormwater management areas outside of rights-of-way shall be considered open space. Open space, common" a commonly owned area of land reserved primarily fOr the leisure or recreational use of the owners of a residential development. Community pools, golf courses, parks and other outdoor spaces intended for use by the residents of a POD shall be considered common open space. Vero Beach, Florida Green Space - NI A Open Space - pervious landscaped area unencumbered by structures, buildings, paved or grass parking lots, sidewalks, pools, decks, or any impervious surface. Fifty percent of water bodies completely surrounded by uplands on a development site shall be uconsidefed--opeiCspac-e. Borues-ofwaleradj acentto .. it development sltelnClucllng submerged land owned by the same owner as the adjacent uplands shall be excluded from open space calculations. Port Orange, Florida Green Space - NI A Open Space - the land area within a development which is retained in its natural condition or improved in a manner for the enjoyment of all persons owning property within the development. Open space includes, but is not limited to, tree and environmental preservation areas, water bodies and common area parcels, and is not developed with impervious surface unless it is common open space. Open space also includes those portions of the right-of-v/ay which are penrious. Open space, common - open space which is accessible for enjoyment by all persons owning in a subdivided lot or parcel within a development. Common open space may include impervious areas developed with recreational facilities, clubhouses, docks, walkways, and related parking and support features. @ Meeting Type: Planning & Zoning Meeting Date: ]2/]2/07 AGENDA Heading Discussion Item # No. AGENDA REPORT PLANNING & ZONING BOARD THE CITY OF CAPE CANAVERAL SUBJECT: Review and Recommend to the City Council to consider a Citizen Awareness and Participation Plan (CAPP) process. DEPT. /DNISION: Building Department Requested Action: ReView and Rec6ri:iriJ.eiidfo the CiiYCoUncil to cOnsider a Citizen Awareness and Participation Plan (CAPP) process. Snnunary Explanation & Background: At some recent P&Z and City Council meetings there have been conunents by residents that the developer did not discuss the project with them. There really is no requirement to have community meetings with applicants and the neighbors around the development. The creation of a CAPP process would have the developer meet with the residents to discuss the project before going to public hearing. The idea is to resolve all the community issues before bringing the project to public hearing. This would also greatly reduce confusion on the part of the residents as to what is actually happening on the property. At the 11/28/07 P&Z meeting, the board members expressed interest has how the CAPP would be implemented. They did not want to add time and cost to the City and not be another impediment to t.he developer. There was also discussion about when should a CAPP be necessary. Staff will present suggested options to best implement a CAPP consistent with the comments raised by the P &Z Board. Exhibits Attached: I) eAPP Examples I Planning Official's Office Department CITY OF WINTER SPRINGS ... .... Citizen Awareness .... - ... And "~J' Participation Plan /. Resource Handbook @ City of Winter Springs Citizen Awareness and Participation Plan Resource Handbook Table of Contents I ntrod u ctio n------------------________________________________________ 2 The Citizen Participation Process------___________________ 3 Step One: Developing and Citizen Participation Plan---------- 4 un ..... ;:;l.epTWQ:JmplementingYour Plan__--~______________ .5 .. Step Three: Reporting on What Happened------------_______ 7 Citizen Participation Plan Checklists Step One: Plan Development-------______________________ 9 Step Two: Implementation-----________________________ 10 Step Three: Final Report-----------_________________________ 11 What to Consider When Drafting a Neighborhood Letter---------- 12 Sample Neighborhood Meeting Notification Letter----------- 13 Tips for an Effective Presentation--------_________________________ 14 Tips for Handling Difficult Questions, Situations, Confrontation-- 15 Con c lusion------------------__________________________________________ 16 (ii) 'tt' .-.. INTRODUCTION Winter Springs residents and property owners are becoming increasingly interested in development issues and more insistent on being involved in the decisions that affect them. In an effort to meet the needs of this interested community, the City has developed a program entitled Citizen Awareness and ParticipatiorlPlilri (CAPP)to ensure early and effective citizen participation in conjunction with proposed development applications. \AJinter Springs' land Development code now requires project applicants to create and implement a citizen partiCipation plan prior to gaining Planning Division approval of the application and before any public hearing is scheduled. The purpose of the Citizen Awareness and Participation Plan is to ensure that both developers and citizens have adequate opportunities early in the planning piOcess to discuss, deveiop an understanding of, and try to resolve neighborhood issues related to the perceived or real impacts of a proposed project. The Plan does not guarantee success, but is instead a tool to help guide you during implementation of the CAPP program for your project. This handbook is designed to assist you in implementing your Citizen Awareness Participation Plan as required by the City's Land Development Code. @ The Citizen Participation Process Winter Springs is experiencing a significant reemergence of civic responsibility, citizen participation and neighborhood spirit. The Winter Springs City Commission is committed to ensuring that this renewed interest is captured and used productively in municipal decision-making, particularly as it relates to land use and development issues. The City's Citizen Awareness and Participation Plan requirement is designed to focus attention on the importance of citizen participation early in the planning process and the relationship of that participation to completing a successful development project in Winter Springs. The Citizen Awareness and Participation Plan is designed to: . Encourage early participation in the public review process. . Open a dialogue between the applicant and affected neighborhoods/property owners. . Improve communication between the development community, citizens and Winter Springs City government. Three Easy Steps to Success The citizen participation process consists of three steps. 1. Prepare a Citizen Participation Plan - This wiil be a written plan what wiil describe how you intend to notify interested parties of your proposed project and how those people will have an opportunity to comment on your project. The plan will be reviewed by the City Planning Division. City staff can help with much of the information that needs to be provided in the plan, particularly in identifying issues that are likely to arise when you go out to residents and property owners. 2. Implement the Plan - This is where you go out to the public and do what the plan outlines. This handbook has information on where and how to hold meetings, how to deal with conflicts, and successful ways to approach the task of citizen participa'tion. 3. Report What Happened - This written report will be reviewed and approved by City staff and will be given to the decision-making bodies for their use during the formal public hearing process. It is a summary of ~ (sf) -.-.. what was done, the issues and concerns raised during the process, and what you have done or will do to address those issues. Step One: Developing a Citizen Participation Plan The product will be a written plan that you will subrnit to the Planning Division. City staff will review your draft plan, make comments and review your revisions, just as for any other portion of your application. The staff can be used as a resource for certain information as you prepare your plan. Before you write your plan, you need to think about the following: 1. Who might be impacted by your project? Who are the residents, property owners, businesses and others who might be interested in your project? Who will be directly affected? Who will be indirectly affected? Who will not be affected but think they will? Who may want to get involved even though they realize they won't be affected? Differentiate between groups based on impact. For example, most residents of a neighborhood have different concerns depending on what part of the neighborhood they're in. A resident living immediately next to your proposed project's site may have different concerns - and more strongly held concerns _ than the rest of their neighborhood. A resident living on a busy collector street in the neighborhood may h'ave much more concern about the traffic impacts of your project than someone living on a cul-de-sac. Treating the entire neighborhood as if they have uniform concerns may cause you to miss or gloss over important issues. 2. What are the concerns, problems and issues related to your project, as seen through the eyes of these people? Put yourself in the place of these people. How will they see your project? Will they view it as an enhancement to the neighborhood, or will they be concerned that your project will create traffic that may adversely affect them? Will they be concerned about the hours you plan to be open or the quality of housing you intend to build? Try to predict what you will hear during the participation process so you can be better prepared to respond. City Staff has found that applicants that do a good job of thin king this through are better prepared to discuss thorny issues with citizens. 3. How will you notify interested parties, and how will they be able to comment on your project? (is) no There are a number of citizen participation and notification techniques which can be used in implementing your plan. Neighborhood meetings and letters are the most common, but there may be other methods of communication and interaction you might want to use. Applicants have had success with open houses, tours of other projects, informational flyers, and news releases. What will connect you with the people who need to know about your project? How can you best inform them of what you want to do? The written plan you submit to the Planning Division must include the following information: . Identification of which residents, property owners, interested parties, politica I jurisdictions and public agencies may be affected by your project. . How you will notify these people and agencies that you're making an application for development? . How you will inform these people and agencies of the deiaiis of your project? . How you will give the affected and interested people an opportunity to discuss your proposal with you and let you know of any concerns, issues or problems they may have? . Your schedule for completing your citizen participation process. .. . How you will keep the Planning Division informed as to the progress of the implementation of your plan? Step Two: Implementing Your Plan 1. Getting the word out. This may involve different techniques, but they all fall into two basic categories; written communications and face-to-face discussion. Written information is always a part of the participation process. Whether it's a meeting notice or general information about your project, it's critical that you give people background about your project, including a description of the project, what process you're going through and what decisions related to the project have already been reached. Don't assume that people know your property has been designated for a shopping center for years. You need to - &if) - tell them. No meeting should be held without some written background information having gone out beforehand. To ensure that meeting notices are affective in getting people to your meetings, you need to consider not just what you want to tell people in your notice, but what form it should take. What techniques can make the communication more effective? How can you help ensure people will read your mail? Consider other ways of getting the word out, like door hangers, homeowner association meetings or newsletters, local newspapers, etc. It's important that all meeting notices get to people early enough so they can make plans to attend your meeting. Notices of meeting should reach invitees 10-14 days before the meeting. Later than that doesn't give people adequate time. Sooner that that and people tend to forget. When you schedule your meetings, look for other events or activities that might conflict. Is it a holiday or the day before a holiday when a lot of people are out of town? Is there a big local or neighborhood function that day? 2. Listening to issues, concerns, and problems. The process of listening to the questions, concerns and problems you hear from the public is critical to successful citizen participation and a successful project. Your role in any contact with neighborhoods is not to try and convince people your project is wonderful, but to identify questions and concerns the public has about your project so you can address them. Much of this listening is done through group meetings, so how they are conducted can be critical to your success. You must convey to the people attending that whiie you may not be able to do everything everyone wants, you are listening; and the process you are using is fair and open. If someone is going to go to the time~, expense and trouble to attend meetings, find baby- sitters, rearrange their schedules and all the other inconveniences associated with public participation, they need to believe there wi/I be a return to them in having a quality development that doesn't hamr their way of life. If people see your decision-making process as fair, they will be much more willing to accept your proposal than if they think a project is being forced on them. Make sure whoever you have on your team dealing with the public understands the importance of listening and being non-confrontational. This will help set the tone for the entire meeting. 3. Resoiving issues, concerns and problems. What are you going to do about what you hear from the public? The problem solving process may involve many meetings, contacts with individuals, @ =------ and time to gather additional information. You may need to revise your plans and bring them back to the public for further review. Don't feel you have to solve everyone's concerns at one meeting. If they are confident you're working with them to find solutions, people will be glad too put in the time and effort to work toward those solutions. Try to deal with people as directly as possible. Face-to-face communication and the telephone are much better than communicating through letters. Use letters as a follow-up and to formalize an agreement already reached. A large group will probably have a wide variety of issues and concerns. Sometimes working with smaller groups, organized by the issue they are particularly interested in, can be very effective in helping to reach solutions. While breaking a large group into smaller ones can be very effective, sometimes it can also give the impression that you're tying to "divide and conquer" the opposition. Remember the goal is to effectively work toward solutions. You want to work toward a solution with which all the affected public can agree. Sometimes, however, this may not be possible. If you reach an Impasse, recognize it, be clear about it, and move on to other issues. Resolving other concerns can make the initial disagreements go away or make people more amenable to compromise. If you have an interest group making completely unreasonable demands on you, be clear about why you think they are unreasonable. In the end, the public and the decision makers are able to tell which concerns are legitimate and which aren't. Once again, if you can't solve every problem to everyone's satisfaction, you must at least show you have considered and addressed all issues and dealt with them fairly and honestly. Step Three: Reporting On What Happened When you have completed your participation process, you will need to compile a written report that will summarize what has taken place and tell what you've done to address concerns that arose. City staff will review your draft report to insure that it is comprehensive and accurately reflects the process. ~ (y) 1. What techniques did you use to notify and involve the public regarding your application? Make a chronological list of all the meetings, mailings, telephone conferences, open houses, newsletters, etc. that you employed in your participation process. Include the number of people contacted and the number that attended meetings. Include copies of written materials and publications, letters, mailing lists, and sign-in sheets. Indicate on a map the general location of people receiving notices. 2. What concerns, issues and problems did you hear during the process? Write a summary of what you heard at each meeting or during other contact with the public as you carried out your plan. Be as comprehensive as you can. Just because an issue was dealt with early on doesn't mean it won't be important during the public hearing process. 3. How have you addressed or will you address the concerns, issues and problems raised? This is a critical part of the report for you, because this is where you can best describe the reasonableness of your project issue-by-issue. Address each of the concerns you listed in number 2 above, however minor or easily resolved. Write a description of what you've done about each concern. If it's an issue you feel was not legitimate, don't ignore it; this is your opportunity to explain why it's unreasonable. Be as factual and straightforward as you can. Include details, references to plans you've submitted, etc. 4. If there are concerns, issues and problems you aren't able to address, detail theSe items in your report. City Staff realizes there may be items raised in meetings that you won't be able to resolve to everyone's satisfaction. You may not be able to do them and keep your project viable. They may be issues that are the responsibility of the City or another property owner to resolve. You may just not feel that the concern is legitimate and doesn't require your attention. List these issues and the reason(s) you won't be able to resolve them. ..c- " rEi' Citizen Participation Plan Checklist Step One - Plan Development Proiect Imoacts 0 I have identified the residents, property owners, businesses and others who might be interested in my project. 0 f have identifies those who will be directly affected. 0 I have identifies those who will be indirectly affected. 0 I have identified those who will not be affected but who think they will. 0 I have identified everyone who may want to get involved, even though they realize they won't be affected. Proiect Concerns. Problems. Issues 0 f have thought about my project from the perspective of the people listed above. . I have identified some of the concerns or problems they may have. NQtification . I have decided which public notification techniques are most appropriate for this project. ..----~ f!V Citizen Participation Plan Checklist Step Two -Implementation Gettin(l the Word Out . I have considered different techniques for getting the word out to interested parties about my project. . I have developed a timeline for notification that provides people ample opportunity to plan to attend meetings. . I have looked at a calendar of events in the area to ensure that there are no conflicts with my meeting date. Listen/no to Issues. Concerns and Problems . I have identified potential questions and concems that the public might have regarding my project. . The process I am using will be open and fair. Resolvina Issues. Concerns and Problems . I have a plan to show that I have considered all of the issues and have dealt with them fairly. ---... -~~............\ If!!;): Citizen Participation Plan Checklist Step Three - Final Report Details of Techniaues Used . I have included dates and locations of all meetings where citizens were invited to discuss my proposal. . I have included ccntent, dates mailed, and number of mailings, including letters, meeting notices, newsletters and other publications. . I have included where residents, property owners, and interested parties receiving notices, newsletters or other written materials are located. . I have included the number of people that participated in the process. Summary of Concerns. Issues and Problems Expressed Durino the Process . I have included the substance of ccncems, issues and problems. . I have included information on how I have addressed or intend to address ccncems, issues and problems expressed during the process. . I have included cOncems, issues and problems I am unwilling or unable to address and have explained why. ~ Cis) What to Consider When Drafting a Neighborhood Letter 1. Purpose Is the purpose of your letter to invite residents to a meeting? To provide an explanation of your project? To state what you would like to see from the neighborhood? 2. Background Why are you writing to this neighborhood? Provide a description of the proposed use of your property. What's happened up to this point regarding your project? 3. Your intentions What do you hope to do with your project? Describe some of the details that you think will mitigate neighborhood concerns (Le. landscaping, sound barriers, improved street circulation, improved drainage, etc.) 4. Encouragement to the letter recipient to participate in the process Conclude letter with a positive statement about hearing from the neighborhood, meeting with them, value of their input, etc. S. Include your name, company name, telephone number. ~ ~\ (SAMPLE NEIGHBORHOOD MEETING NOTIFICATIN LETTER) COMPANY LETTERHEAD DATE Dear Property Owner: YOUR COMPANY NAME would like to invite you to attend a neighborhood meeting to discuss BRJEF DESCRJPTION OF YOUR PROJECT. The meeting will be held at the following place and time: NAME OF FACILITY ADDRESS DATE AND TIME IN THE FOLLOWING PARAGRAPH, PLEASE USE THESE MAIN POINTS: . STATE WHAT YOU COMPAN HAS SUBMITTED TO THE CITY OF WINTER SPRINGS . BREIF DESCRJPTION OF THE DESIGN OF THE PROJECT. . INDICATE HOW THE PROJECT COULD POSSIBLY IMPACT THE SURROUNDING NEIGHBORHOODS. I (or your company) would like to address any comments and concerns you may have regarding this proposal. Representatives from the City of VI inter Springs have also been invited to attend this meeting. Please call me (or your company) at before the meeting if you have ai1.y questions regarding the proposed deveioprnent. I iook forward to meeting YOll. Sincerely, YOUR NAME TITLE ~ @) TIPS FOR AN EFFECTIVE PRESENTATION Eight Steps to Preparing a Presentation 1. Develop Objectives Why are you doing this presentation? What results do you want to achieve? 2. Consider the Audience Who will be in attendance? Why do you think they are coming? What are their interests, concerns? 3. Introduction Capture the audience's attention and give them time to tune in on you and other speakers. Set the tone for what is to come. This part of the presentation can establish credibility. 4. State You Main Ideas and Supporting Ideas Go from the general ideas to the more specific ideas. 5. State the Benefits Tell your audience the benefits of your objectives. 6. Gather Facts Make sure you put together evidence to support your main ideas. 7. Develop Visuals, Handouts, Notes These materials should complement your presentation and not serve as a distraction. Handouts should be made available following a presentation unless you want the audience to look at them while you are explaining the information. 8. Practice This is critically important for a successful presentation. (f you are planning to use equipment, test it before the presentation. Make sure the room is arranged the way you want it. ~~ /'7.5--- \\ (}Y TIPS FOR HANDLING D1FFICUL T QUESTIONS/SITUATIONS/CONFRONTATION Be aware that, in you audience, there will probably be people who support your project - and those who don't. There will also be people who have not formed an opinion before coming to the meeting. The goal of your presentation should be to educate the people who haven't made up their minds yet about your project. Once they have the information, they may be in a better position to support your ideas. Arch Lustberg, author of the book 'Winning When It Really Counts," is an expert on effective communications. In dealing with confrontation, he suggests winning over your adversaries with reason, courtesy and valuable new facts. His book details the following suggestions regarding confrontation: 1. Pause. Think before you speak. 2. Stay calm and reasonable. 3. Don't get angry and keep control of your temper. 4. Refuse to take any attack personally. 5. 8e positive. 6. Give information rather than denials. .. Be explanatory. Don't succumb to the temptation to argue. f. 8. Take lots of time and don't run off at the mouth, argue, yell or scream. 9. 8e the voice of reason 10. 8e the good guy, Mr. or Mrs. Nice. 11. Always assume your audience is smarter that you when it comes to neighborhood issues. ...-------.-~ (f}:t) CONCLUSION It is the intent of the City of Winter Springs that the Citizen Awareness and Participation Plan (CAPP) be a positive step forward in encouraging and fostering early and effective citizen participation in the development process. City Staff hopes that this handbook, along with out assistance, will prove to be a useful tool in creating the Citizen Awareness and Participation Plan for your project. The City of Winter Springs staff is available to help you through the process of preparing yourC:f\f'f', Please feel free to contact the Planning Division at (407) 327-5968 should you have any questions or need additional assistance. WE look forward to working with you! ~ - (:!:) Meeting Type: Planning & Zoning Board Meeting Date: ] 2/12107 AGENDA Heading Discussion Item # No. AGENDA REPORT PLANNING & ZONING BOARD THE CITY OF CAPE CANAVERAL SUBJECT: Discussion - Verification of 5-Acres Minimum for Residence Inn and Country Inn & Suites. DEPT./DNISION: Building Department Requested Action: Review and comment and if there are questions to request further staff action. Summary Explanation & Background: At the 11/28/07 P&Z meeting, there was a discussion about the total acreage at Residence Inn and Country Inn & Suites. With the Hertz Rental Car business being separated out from the Residence Inn, was there still 5 acres available? The attached infonnation would indicate yes. The Residence Inn without the Hertz Rental Car property is 6.23 acres and Country Inn & Suites is 7.17 acres. Please see attached documentation. I I Exhibits Attached: Memo from Todd Morley Planni....lg Official's Office Department (j) CITY OF CAPE CANAVERAL BUILDING DEPARTMENT Memo Date: November 30, 2007 To: Planning and Zoning Board. B~, Chairperson From: Todd Morley, Building Official VIr? HE: Residence Inn and Country Inn & Suites hotel land area (5 acres min. req'd.) In response to a Board request made November 28, 2007, please find attached documentation from the Brevard County Property Appraiser's office which indicates that the parent tracts of both the Residence Inn and the County Inn & Suites exceed the requisite 5 acres. FUl1her, no 'Unity of Title' was utilized to congregate the requisite area of either site. .Lao"'.l V.l.l -li~~ Il!Qi'JQ!,c ~,~ 1i16'~\t4;~<t ~qiilt:liI.it1' ~~Q;e{~J;i.c~ ~,;t~iQ;~!~~;~l ".Mr.'"" '~'Ii~Q;g ~ \ ---if \, \ , , J:2'es; d ev-. ce x:::; '" /"'\ P http://www. brevardpropertyappraisercom/scripts/esrimap.dll?name=Brevard l&id=20071... 11/30/200 - ----- ---~--.J ~-~r-~~J ~~rr~""'~""""'''' .......H-'-"'~-'-..... .............y,~ ........~...."...........I.. lVp.....ll.y Va.IU ral:;v.l V.l":'" 4;i,ml. ~qA4Ik, <i.I;.~~ '1i."f#;"1' '~Q'AAt;~ "1J;~<<li~,,~Jrt iJl~,\(",r,,4-l <iq.,l.!J1~I', ~~ liesealiG. ".:.. :' '.;. .., "....... ,.', .~. .~ ','0:~ .~e.' .<+ "".y, ...... ....;$" 'i.' "" fHomel Meet JimFordl fAooraiser's Jobl fFAQJ fGenerallnfol LSave Our Homesl fExemotionsl franaible Prooertyl fCootacl Usl fLocationsl [Formsl fAnneals1 fProDertv Researchl rMaD Searcbl rMaDS & Datal [Unusable ProDertv} ITax AuthoritiesllTax Facts1 [Economic Indicatorsl fWhat's Newl fUnksl.fPress Releasesl llixEstimatorl General Parcel Information for 24-37-15-00-00025.0-0000.00 Parcel Id: 24-37 -] 5 -00-00025.0-0000.00 IMap IMillage Code: 126GO IExemption: Use Code: ,1920 * Site Address: 8959 AS1RONAUT BL VD UNIT HOTEL, CAPE CANAVERAL. FL 32920 Tax Account: 2444423 * Site address information is assigned by the Brevard County Address Assignment Office for E9-I-l purposes; this information may not reflect community location of property. Tax infol1nation is J\'ailable at the Brevard Count\' Tax Collector's 'web site (Select the back button to retum to the Property Appraiser's web site) On-ner Information Legal Description Owner Name: AlA ACQUISITION GROUP L TD Sub PART OF FILLED LANDS W OF ST RD NO 40] LLP Name: AS DESC IN ORB 3675 PG 97] 3949 PG ]]27 Second Name: EXC ORB 5566 PG 4525, 5735 PG 7094 PAR 829 Third Name: Mailing Address: 3425 N ATLANTIC AVE * ~ City, State, COCOA BCll. FL 32931 Zipcode: -= Value Summar)' for 2007 Land Information ,( 6;3 ) ** Market Value: $6AOO,CKiO Acres: "- Agricultural Assessment: $0 Site Code: 340 Assessed Value: $6AOO,CKiO ~denccL" *** Homestead Exemption: $0 ***Other Exemptions: $0 Taxable Vah!e: $6.400,000 ** This is the yalue established for ad yalorcm purposes in accordl.U1ce with s.193.011(1) and (8). Florida Statutes. This yaiue does not represent anticipated selling price for the property. ** * Exemptions as refleckd on the Value Summnry tnhle are applicable for the year shown and mayor may nol be applicahle if an owner ehanv~ ha<: nf'r.lIITt'n . ..---- --- -"O~ u - ____u__. Sales Information OR Sale Sale Deed *** Sales ** * Sales Bool<fPage Date Amouut T)'pe Screening Screening Vacant/Improved Code Source 5288/2198 5/2004 $],735300 'liD PT V 3675/0971 5/1997 $)69,S00 WD V *** Saies Screening Codes and Sources arc from analysis by the Property Appraiser's staff. They have no bearing on the prior or potential marketability ofthe property. Building Information Building: Photos PDC Use Year Story Exterior Interior Roof Roof Floors Ceiling # Code Built Height Code Code Type Mater. Code Code I 3920 2006 10 08. 32 07 09 II ]2, ]4 04, Q5 -~ ~ http://www,brevardpropertyappraiser com/asp/Showyarcel ,asp?acct=2444423&gen=T &." 11/301200 ~a.o'V .1 U.l .1 oIg~~. 'Q~<Ii'd ~;,;~; 1'i$;l('~~~I1~ ~Q~:"~~ ':~q;.'~t,';~~ ~'el(~,~;$,~~ '. flI!;~, ~~~l(<<;Q -," . \</ '\y7' Iii ~<t \ \ , .. \ , , "... Co~ry ~~ "- /.\ (;!V http://www. brevardpropertyappraiser. com/scripts/esrimap.dll?name=Brevard] &id=20071... ] ]/30/200 - ------J - --r---J ~-rr._~_A .......~......~...."'" .L............... ..L...(~~.,U..... ~ IVp......Il.y '-'<.uu. l a5c .1 Vi k -IrE dG E Ai '::." :', ,',-.: ,;.,<'" ,." '( -, ;I,,~ *"q~~~ ',;","& ,~,II,i!~.,,;._)f\ '"j'~If" ~~,q;eJ~".lft~; 4,.,~C!;~\~~rt '~~~~~J. ~.Q;l!J;J\t~,.; 1i'1~ .~~_IfQJtl~ fHomellMeet JimFord] l8Poraiser's JoQI fFAQl [General Info] rSave Our Homes] [Exemotionsl ITanoible Prooertv] fContact Usl fLocationsl [formsl fAnpeals] IE!:QQertv Research] !MaD Searchl {Mgos & Datal rUnusable Prooertvl [Tax Authoritiesl rTax Facts] fEconomic IndicatorsllWhat's Newl [Links] [Press Releases] rTax Eslimalorl General Parcel Information for 2-1-37-15-00-00252.0-0000.00 Parcel Id: 24-37 - i5-00-oo252.0~)000.00 IMap IMillage Code: 126GO jExemption: Use Code: 3930 * Site Address: 9009 ASTRONAUT BL VD UNIT HOTEL CAPE CANAVERAL FL 32920 Tax Aeconnt: 2430837 * Site address information is assigned by the Brevard County Address Assignment Office for E9-1-1 purposes; this information may not reflect community location of property. Ta;.;: infonl1ation is available at the Brevard Countv Tax Collector's \veb site (Select the back button to rehUll to the Propeli,y Appraiser's 'iveb site) Owner Information Legal Description Owner Name: PORTVIEW INN & SUITES LLC PART OF S 112 OF S 1/2 OFN 1/4L YING W Second Name: OF ST RD #401 AS DES IN ORB 7704 PG 1181 Third Name: Mailing Address: 5713 GRAND AVE STE B ~ Citr, State, Zipcode: DULUTH. MN 55807 Value Summary for 2007 Land Information ** Market Value: $6.100.000 Acres: Agricultural Assessment: $0 Site Code: l4Q Assessed Value: $6.100.000 Co~ry *** Homestead Exemption: $0 L::", ***Other Exemptions: $0 Taxable Valoe: $6,100.000 ** TIllS is the ndue established for ad yalorem purposes in accordance with s.193.011( 1) and (8), Florida Statutes. This \'a!ue does not represent anticipated selling price for the property. *** Exemptions as rdlected on the Value S\l.lnrmuy table are appE'..::ab!e for the year slKnm and mayor may not be applicable ifan owner change has occurred. Sales Information OR Sale Sale Deed *** Sales :. * * Sales Bool;JPage Date Amount Type Screening Screening Vacant/Improved Code Source 515-1/1054 1212003 $1.500.000 QQ V 418113679 6/2000 $1.500,000 WD V 3788/0383 III 998 $646300 \'iD V 3481/0750 III 995 $0 QQ V 2704/1181 6II 986 $-162.500 WD *** Sales Screening Codes and Sources are from analysis by the Property Appraiser's staff They have no bearing on the prior or potential marketability ofthe property. Building Information Buildim:: Photos PDC Use Year Stor)' Exterior Interior Roof Roof Floors # Code Built .Height - Code Code Type Mater. Code 1 3930 2006 10 08 07 10 m.II http://www.brevardpropertyappraiser. com/asp/Show -parcel.asp?acct=243083 7 &gen=T &."