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HomeMy WebLinkAboutcocc_council_mtg-agenda_041525 final packetCAPE CANAVERAL CITY COUNCIL REGULAR MEETING AGENDA City Hall Council Chambers 100 Polk Avenue, Cape Canaveral, Florida 32920 April 15, 2025 6:00 p.m. Please email public comments before noon to: cityclerk@capecanaveral.gov For remote options, please visit: Cape Canaveral FL 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL 4. APPROVAL OF AGENDA AS WRITTEN OR WITH AMENDMENTS’ All agenda section times are estimates and are subject to change. 5. PRESENTATIONS a. Arbor Day Proclamation (Submitted by Mayor Morrison) Presentation of Proclamation declaring Friday, April 25, 2025, as Arbor Day in the City of Cape Canaveral to promote urban forestry and awareness. b. National Pickelball Month Proclamation (Submitted by Mayor Morrison) Presentation of Proclamation declaring the month of April as National Pickleball Month in the City of Cape Canaveral to recognize the community building capacity of the sport and promote healthy-lifestyle activities in the City. c. Water Conservation Month Proclamation (Submitted by Mayor Morrison) Presentation of Proclamation declaring April 2025 as Water Conservation Month to James Cannon III, St. Johns River Water Management District. 6. PUBLIC PARTICIPATION Any member of the public may address any items that do not appear on the agenda and any agenda item that is listed on the agenda for final official action by the City Council, excluding public hearing items which are heard at the public hearing portion of the meeting, ministerial items (for example approval of agenda, minutes, informational items), and quasi-judicial or emergency items. Citizens will limit their comments to three (3) minutes. The Council will not take any action City of Cape Canaveral, Florida City Council Regular Draft Meeting Agenda · April 15, 2025 Agenda · Page 2 of 3 under the “Public Participation” section of the agenda. The Council may schedule items not on the agenda as regular items and act upon them in the future. 7. CONSENT AGENDA The entire consent agenda will be passed in one motion to include every item under Item 7. a. Approval of Meeting Minutes Motion to approve the following meeting minutes: i. January 28, 2025 Special Meeting ii. February 26, 2025 Special Meeting and iii. March 18, 2025 Regular Meeting b. Verbatim Excerpt Accept and file the January 28, 2025 special meeting verbatim excerpt. 8. ITEMS FOR ACTION a. City Hall Office Build-Out Project (ITB 2024-05) - JCKC Construction LLC Motion to consider the approval of City Hall Office Build-Out Project Invitation to Bid No. 2024-05 to the most responsive and responsible bidder in the amount of $53,731.00 to JCKC Construction LLC. and authorize Interim City Manager to execute same. b. Rocket Launch Impact (Monitoring) Study - Florida Institute of Technology Motion to consider the approval of an agreement between the City of Cape Canaveral and the Florida Institute of Technology to begin actively monitoring rocket launch impacts to the built environment. c. Six Solar Light Fixtures – Graybar/First Light Technologies Proposal Motion to consider the approval of a proposal from Graybar/First Light Technologies in the amount of $34,203.56 for the purchase of six solar light fixtures to replace the existing lights in the parking lot at Manatee Sanctuary Park. d. Records Management Software - Laserfiche Cloud Upgrade - Quote Motion to consider the approval of MCCi’s quote dated March 25, 2025 in the amount of $28,489.29 to upgrade the current Laserfiche Avante System to the Laserfiche Cloud (Records Management Software). City of Cape Canaveral, Florida City Council Regular Draft Meeting Agenda · April 15, 2025 Agenda · Page 3 of 3 9. UNFINISHED BUSINESS 10. ITEMS FOR DISCUSSION 11. REPORTS a. Monthly Financial Report – February 2025 b. Quarterly (Q4 2024) Public EV Charging Station Program Report City of Cape Canaveral Quarterly (Q1 2025) Public EV Charging Station Program Report. 12. INFORMATIONAL 13. ADJOURNMENT In accordance with §286.26, Florida Statutes and the Americans with Disabilities Act, any person requiring special accommodations and need assistance to access and participate at this meeting which is accessible should contact the city clerk’s office (321) 868-1220 x 206 or 207 at least forty-eight (48) hours in advance of the meeting. Pursuant to §286.0105, Florida Statutes, if a person decides to appeal any decision made by the city council with respect to any matter considered at this meeting or hearing, he or she will need a record of the proceedings and ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. This notice does not constitute consent by the city for the introduction or admission into evidence of otherwise inadmissible or irrelevant evidence, or does it authorize challenges or appeals not otherwise allowed by law. CITY OF CAPE CANAVERAL CITY COUNCIL MEETING · APRIL 15, 2025 AGENDA ITEM SUMMARY · ITEM #5a PRESENTATIONS Subject: Presentation of Proclamation declaring Friday, April 25, 2025, as Arbor Day in the City of Cape Canaveral to promote urban forestry and awareness. Department: Legislative Summary: In 1872, J. Sterling Morton proposed to the Nebraska Board of Agriculture that a special day – called “Arbor Day” – be set aside for the planting of trees. Arbor Day was officially proclaimed in 1874 by Nebraska’s Governor, Robert W. Furnas, and the day was observed April 10 that year. In 1885, Arbor Day was named a legal state holiday in Nebraska, and April 22 was selected as the date for its permanent annual observance. Today, Arbor Day is celebrated and observed throughout the United States and the world. It has been an annual tradition of the City of Cape Canaveral, designated a “Tree City USA” since 1990 via the Arbor Day Foundation, to issue a Proclamation in celebration of Arbor Day, supporting efforts to protect our trees and woodlands, and to plant trees to gladden the heart and promote the well-being of current and future generations. According to the Arbor Day Foundation’s 2024 Annual Report, 1.5 million trees were planted and distributed through community events last year, including in the City of Cape Canaveral. A healthy urban tree canopy can produce numerous benefits, including a reduction in local temperatures, an increase in biodiversity, a decrease in air pollution, carbon sequestration, stormwater uptake, and aesthetic enhancements. In 2022, the Arbor Day Foundation established a goal to plant 500 million trees by 2027. Per the City of Cape Canaveral’s 2021 Resiliency Action Plan (Plan) – Preparedness Target #10, the City is to strive to plant at least 2,000 new Florida-native and Florida-friendly trees and plants on municipal properties by 2031. Additionally, the Plan’s Preparedness Target #9 states that the City is to increase mangrove habitats along the Banana River Lagoon by at least 300 trees by 2026. Scheduled to be present this evening to receive the Proclamation is Dana Sussmann, on behalf of the Florida Forest Service. Submitting Council Member: Mayor Wes Morrison Attachment: 1. Proclamation 2. Arbor Day Foundation 2024 Annual Report Financial Impact: Staff time and effort to prepare this agenda item. Reviewed by Interim Administrative/Financial Services Director: Cheryl Puleo The City Manager recommends the City Council take the following action: Present Proclamation. Approved by Interim City Manager: John DeLeo Attachment 1 WHEREAS, in 1872, J. Sterling Morton proposed to the Nebraska Board of Agriculture that a special day be set aside for the planting of trees ; and WHEREAS, this holiday, called Arbor Day, was first observed with the planting of more than a million trees in Nebraska, and is now observed throughout the nation and the world; and WHEREAS, trees can reduce the erosion of topsoil, mitigate stormwater flooding, cut heating and cooling costs, moderate the temperature, clean the air, produce life-giving oxygen, sequester carbon dioxide, and provide a habitat for wildlife; and WHEREAS, trees are a renewable resource giving us paper, wood for our home and fuel for our fire; and WHEREAS, trees in our City increase property values, enhance the economic vitality of business areas, beautify our community and are a source of joy and spiritual renewal; and WHEREAS, the City of Cape Canaveral is celebrating its 36th year as a recognized Tree City. NOW, THEREFORE, I, Wes Morrison, Mayor of the City of Cape Canaveral, Brevard County, Florida, do hereby proclaim April 25, 2025, as ARBOR DAY in the City of Cape Canaveral and urge all citizens to celebrate Arbor Day, support efforts to protect our trees and woodlands and plant trees to gladden the heart and promote the wellbeing of this and future generations. PLANTING AT THE SPEED OF A CHANGING WORLD 2024 ANNUAL REPORT Attachment 2 DEAR MEMBERS AND FRIENDS, As we step into a new year, it’s reassuring to look back on the previous 12 months and see all the great things we have accomplished together as we work toward planting 500 million trees by 2027. It was a year for fostering innovation, for building greater connections, and for leading the charge to plant trees at the speed of a changing world. You’ll see all the standout moments from this past year reflected in the following pages. We continued to invest in the technology that helps us identify planting areas of greatest need. We worked with the UN Food and Agriculture Organization to bring together more than 1,000 urban forestry leaders from around the globe for the 2nd World Forum on Urban Forests. We launched the first annual Canopy Report, an in-depth look into how Americans see trees. And we planted trees by the millions in forests and communities where they are needed most. All of this was possible because members and supporters like you were brave enough to stand up and do your part for a greener tomorrow. A better future is calling. One with a thriving neighborhood canopy and vibrant forest ecosystems. One that we can be proud to leave as a legacy for generations to come. And it takes all of us to get there. When we each choose action over apathy, we have the power to plant trees at a scale that can change the world. Thank you for standing with us and helping us put hope in motion. With deepest gratitude, Dan Lambe Chief Executive TABLE OF CONTENTS Arbor Day Foundation | 2024 Annual Report 3 Message from the Chief Executive, Dan Lambe 3 Message from the Board Chair, Leslie Weldon 4 Board of Trustees 5 ARBOR DAY FOUNDATION® UPDATES Planting Trees Where They’re Needed Most 6–11 Trees in Communities 12–15 Trees in Forests 16–19 Nurturing Our Network 20–21 Recognition Programs 22-25 Financial Report and Audit 26-38 Executive Team 38 We are bold enough to believe a better world is possible for all of us. And by planting together, we make it a reality. SMALL BUT MIGHTY Longleaf forests in the American Southeast are in dire need of restoration. These small, grass-like seedlings will grow into towering longleaf pines — ecosystem workhorses for the region. 4 Arbor Day Foundation | 2024 Annual Report 1 More about the Canopy Report can be found on page 31.Arbor Day Foundation | 2024 Annual Report 5 Mak Azadi San Carlos, CA Mark Johnson Scottsdale, AZ Danielle Crumrine Pittsburgh, PA Kacey KC Carson City, NV Ken Munson Prosper, TX Crayton Webb Dallas, TX Denise Naguib Bethesda, MD Ernesto Herrera Mexico City, Mexico Jennifer Greenfeld New York, NY Pat Covey Kent, OH Robert Ruano Coral Gables, FL BOARD OF TRUSTEES This was one of the many findings in the 2024 Canopy Report. You’ll find other insights throughout the following pages. 87% of Americans believe planting trees helps fight climate change. DEAR MEMBERS AND FRIENDS, More than four decades of employment with the USDA Forest Service instilled in me not only a passion for trees but also a distinct understanding of the important role the Arbor Day Foundation plays in engaging people everywhere in caring for our forests. As I settle into my new position as the Board of Trustees chair, I am excited to have a front row seat to all the amazing work this organization is doing around the globe. It is thrilling to watch new momentum take root. Every member of the Arbor Day Foundation team is invested in the Foundation’s bold belief that a better world is possible through trees — that their actions today will lead to better days ahead. And I can see the idea continuing to spread. One place I saw this belief reflected was in the 2024 Canopy Report. Especially encouraging was the fact that nine in 10 people (89%) agree that “trees are not a nice-to-have; they’re a necessity.” As a lifelong learner, I have enjoyed gaining new insights about how fellow Americans view trees and how much they value the work of the Arbor Day Foundation.1 Another standout moment for me this year was the launch of a program leveraging funding from the Inflation Reduction Act to empower Tribal Governments and local organizations as they lead urban forestry projects in their own communities — a wonderful way to create lasting change. It’s no small thing to be optimistic about the future, and we are glad you have joined us in believing that trees make a positive difference to our lives and to the natural world we depend on to thrive. Thank you for believing. None of this would be possible without you. Sincerely, Leslie A.C. Weldon, Chair Board of Trustees Learn more about this report on page 31. The world needs more trees. We currently lose 24 million acres of forest annually – an area the size of Indiana. And while all trees give back no matter where you plant them, the most impact comes with a focus on where the need is greatest. Building a meaningful understanding of where the need for trees is greatest requires decades of experience. It also takes a combination of science, technology, and a world-class network of on-the-ground tree planting partners all working together to ensure the right trees are planted in the right places for the right reasons. That’s why no one is better positioned to do this critical work than the Arbor Day Foundation. We believe trees bring people together to do great things, and we can connect supporters and tree planters in our vast network to activate a wide range of impactful work. The trees we plant today are shaping our tomorrow. They are creating healthy urban and natural forests that will filter the air we breathe, clean waterways, fight climate change, cool neighborhoods, and ensure vibrant forest ecosystems for generations to come. Arbor Day Foundation | 2024 Annual Report 76 Arbor Day Foundation | 2024 Annual Report WORKING WITH GREATER PURPOSE PLANTING TREES WHERE THEY’RE NEEDED MOST Utopia Rich Adequate Light Deficient We are planting trees at the speed of a changing world — taking on the challenges created by yesterday and today for the promise of a better tomorrow. And that puts us in a unique position to create significant change for the planet. It’s a responsibility we take very seriously. To make sure our efforts have the greatest impact, we must plant trees where they are needed most. That starts with using as much science, data, and mapping resources as we can to identify where tree planting will do the most good. In forests, we use our custom-built Forest Priority Index to focus our planting efforts. Think of it as a formula that shows where trees can provide the most benefit. This formula is powered by GIS — a technology that helps us understand the world by mapping data — and looks at multiple layers, including biodiversity preservation data, climate change mitigation data, forest integrity measurements, and Indigenous and community lands relationship data. The index helps us be as intentional as possible in planting the right trees in the right places. How It Works THE FOREST PRIORITY INDEX How It Works THE NATURESCORE® PRIORITY INDEX NATURE AND TECHNOLOGY, COMBINED A SCIENCE-BASED APPROACH TO OUR WORK Our Forest Priority Index (FPI) leverages GIS software to measure a blend of four layered datasets to generate an FPI score from 0 (low priority) to 10 (high priority). FPI values between 6 and 10 are considered areas of greatest need, and that is where we focus most of our reforestation efforts. The NatureScore Priority Index, or NPI, helps us identify the neighborhoods in greatest need of trees. A custom GIS tool layers NatureQuant’s NatureScore with the income, education, employment, and housing quality factors of the Area Deprivation Index to create a multifaceted look at the challenges facing a particular community. From there, a single NPI score from 1 (low priority) to 10 (high priority) is assigned by census tract. People living in neighborhoods with high NPI scores are more likely to be facing poor health, urban heat islands, poor air quality, and low income while also being less likely to experience the many critical benefits trees and green spaces can provide. Communities require a different approach. Through our partnership with NatureQuant, we can access public data, satellite imagery, and image recognition software to determine which neighborhoods don’t have enough trees. That information is layered on top of socioeconomic data to assign a NatureScore Priority Index rating on a scale of 0–10, with 10 being the highest priority. This approach can help the Foundation determine which neighborhoods around the country need trees the most — communities that are both nature-deprived and facing other socioeconomic disadvantages such as lower income, education, employment, or housing shortages. By incorporating science, we’re able to connect with the right partners on the ground to plant with greater intention and impact. NatureQuant’s NatureScore Biodiversity: This dataset identifies areas of the world that are most impactful from a biodiversity preservation perspective when performing ecosystem restoration work. Mitigation of Climate Change: The focus here is on identifying areas of the world that are most impactful from a climate change mitigation perspective when performing ecosystem restoration work. Forest Integrity: The forest landscape integrity index helps us identify forests that are low/medium integrity, where performing reforestation activities will provide great benefits from an ecosystem services perspective. Indigenous and Community Lands: This final dataset identifies those lands with a relationship to Indigenous or community lands. 8 Arbor Day Foundation | 2024 Annual Report Arbor Day Foundation | 2024 Annual Report 9 Arbor Day Foundation | 2024 Annual Report 1110 Arbor Day Foundation | 2024 Annual Report With science telling us where to plant, we still need reliable partners ready to activate around the world. Maps and data alone are not enough. That’s why we’ve been building a network of partners, members, and supporters for more than 50 years — each with a role to play in shaping the future. CONNECTION CREATES ACTION CULTIVATING A WORLDWIDE NETWORK OF TREE PLANTERS 54 Reforestation Partners 212 Community Tree Planting Partners in 28 Countries Decades of experience have helped us to develop a rigor in fostering this network — building lasting relationships with best-in-class partners. Our comprehensive list of partnerships also means that we are working with the people who know these areas best. They know where trees are needed most, and they can make sure donor support is creating layers of impact locally and globally. And our continuous support means they can plan for the long term, ensuring the greatest tree planting impact over time. This year, we worked with 54 reforestation partners on six continents, all dedicated to our bold belief in a better future. These partners include the USDA Forest Service and many state forest services. Knowing that forest ecosystems don’t follow property lines, we’ve also intentionally built a network of connections to ensure we have access to plant on both public and private lands, depending on the need at hand. In communities, we worked with 212 community- based partners dedicated to planting where trees are needed most — a number that has continued to grow year after year. These partners know their communities, and they know where trees can provide the greatest benefits. They are able to plant trees in parks, along city streets, and even in the yards of homeowners. They are also on the front lines of critical efforts to engage with and listen to historically underserved neighborhoods to support their tree planting efforts in meaningful ways. And our vast network of nearly 1 million members and supporters were hard at work planting trees in their yards, creating change in their own corner of the world. Trees are anchor points for our communities. They shade our yards and sidewalks, improve physical and mental well-being, filter out air pollutants, tame stormwater, and make neighborhoods feel like home. And in the last two years, the Arbor Day Foundation has engaged tree planters in 95% of neighborhoods across the country. COMMUNITY IMPACT THIS YEAR But our work is far from done, and it’s time to go deeper. In our 2024 Canopy Report (see story on page 31), more than half of Americans said they still need to drive to their nearest green space. This is simply unacceptable. People need better access to trees, which is why we’re focused on underserved communities. Even a few trees can have a big impact in low-canopy neighborhoods. Through extensive urban tree programs and strong local partnerships, the Arbor Day Foundation is supporting tree planting in underserved neighborhoods with historically low tree canopy, communities devastated by ever-intensifying natural disasters, and cities and towns lacking the critical benefits trees provide amid a changing climate. This work is becoming more widespread in the U.S. and around the world, with community plantings happening for the first time in countries such as New Zealand and South Africa. Together, we’re ensuring the right trees are planted in the right places to address local challenges while contributing to the collective global good. With every tree planted, we are transforming communities — alongside the people who live there. TRANSFORMING NEIGHBORHOODS, CHANGING LIVES TREES IN COMMUNITIES 1.5 million trees planted and distributed through community events 28 countries reached 700 community projects coordinated 4,608,483 trees distributed to members and supporters to plant in their yards FUN FACT Last year, enough community trees were planted and distributed at our events to create a tree line from New York City to Los Angeles — 3 times! Arbor Day Foundation | 2024 Annual Report 1312 Arbor Day Foundation | 2024 Annual Report Arbor Day Foundation | 2024 Annual Report 1514 Arbor Day Foundation | 2024 Annual Report TACKLING HEAT WITH COMMUNITY TREES The Earth’s hottest day on record was set this summer. Then it was broken the following day. For people around the world, extreme heat is becoming commonplace as climate change redefines what summertime feels like. But extreme heat isn’t just uncomfortable. It already kills more Americans that all other weather events combined, hurricanes included. Urban areas are roasting under these intense temperatures. Concrete, asphalt, and city infrastructure absorb the sun’s heat and spike neighborhood temperatures by 10 degrees Fahrenheit or more. This is known as the heat island effect. Low-income communities often bear the brunt of extreme heat, with fewer resources to find relief from extreme temperatures. The issue is only compounded by historical underinvestment in these neighborhoods. Lack of personal transportation to get away from the heat or even access to air-conditioned shelter makes a dangerous situation life-threatening. The good news is that we have a tool to help combat all this heat that’s simple, affordable, and available now: trees. The Arbor Day Foundation is working with local planting partners across the country and around the globe to strategically plant trees using data and science in communities where their shade is needed most. Here are just a few examples. BRIDGEPORT, CONNECTICUT The East Side neighborhood of Bridgeport has the lowest tree count in the city, with a tree canopy cover of 5%. On blistering 100-degree days, the lack of cooling shade can be overwhelming. The Arbor Day Foundation has been supporting tree planting and care within this community for multiple years, thanks to a partnership with Groundwork Bridgeport. Most recently, a tree distribution was held for residents of the East Side neighborhood. The trees planted in East Side yards will continue to offer layered benefits for the entire community for generations — including much-needed shade in the summer months. TEMPE, ARIZONA In the summer of 2023, Tempe saw a lot of record- breaking heat. And the city doesn’t expect this trend to end. It has turned to trees as a solution for keeping schools cooler, creating a better environment for children to learn and play outdoors. Thanks to a partnership between the Arbor Day Foundation, Trees Matter, Arizona State University, the City of Tempe, and local school districts, 45 trees were planted on school grounds across three communities with low tree canopy. As these trees grow, they will go a long way in shading students during a game of tag at recess. BEAVERTON, OREGON The Pacific Northwest is typically known for its mild summers. In June of 2021, however, the weather was anything but. For several days, a deadly heat dome hovered over the region, causing temperatures to skyrocket to 116°F. Beaverton was hit hard by the heat dome and experienced a significant loss of tree canopy due to the combination of extreme heat plus a winter ice storm that hit months later. The Arbor Day Foundation and local tree planting partner Friends of Trees teamed up to distribute more than 200 trees to residents and plant 45 trees in public spaces throughout Beaverton, including an elementary school. The newly added trees will provide added strength in the face of future heat events. 64% of Americans stated that they are experiencing the effects of climate change where they live. The Canopy Report KEY FINDING Trees are standing tall for our communities, sheltering us from the intensifying heat. Work like this means cooler neighborhoods for generations to come. REFORESTATION IMPACT THIS YEAR Arbor Day Foundation | 2024 Annual Report 1716 Arbor Day Foundation | 2024 Annual Report Standing tall on the front lines of climate change, forests absorb one- third of all fossil fuels emitted into the atmosphere annually. And yet they offer so many more layered benefits for the planet beyond the carbon they capture — cleaning our air, filtering our water, and providing endless beauty. But the forests that do so much for us face big challenges such as insects, disease, storms, and devastating wildfires. The threat is magnified year after year, and 86% of Americans feel that right now is a critical time to be replanting our nation’s forests. We know the need for more trees and forests extends well beyond our nation’s borders. The science has shown us where trees can make the most difference for our global ecosystem, which is why we’ve identified five forest regions of need where our focused efforts can create a greater impact. Together with our supporters and on-the-ground partners, we are planting trees in forests at a scale that can change the world. RESTORING A NATURAL LIFEFORCE TREES IN FORESTS 23.9 million trees committed for planting on rural forestland 20 countries benefiting from more trees 88 individual reforestation projects supported, many spanning multiple years to ensure the best outcomes 18 Arbor Day Foundation | 2024 Annual Report 1 2 5 3 1. American Pacific West Unprecedented drought, extreme heat, and intense wildfires that burn longer and hotter are plaguing the American Pacific West. Replanting lost forests can help mitigate these effects of climate change, while also protecting the water supply, reducing heat-related deaths, and preserving habitat for plant and animal species. 3. Central America and the Caribbean This region is extremely vulnerable to climate change, facing severe droughts and torrential rains. The effects are especially damaging for people living in the area, as the health of the land is intrinsically linked to food security and livelihoods. Reforestation and agroforestry efforts help restore the quality of the land, improve agricultural productivity, and preserve biodiversity. 4. Amazon River Basin The Amazon is a crucial global ecosystem, storing over 150 billion metric tons of carbon. Rapid deforestation and climate change are causing severe droughts and wildfires, threatening global water supply, and diminishing the forest’s role as a carbon sink and the world’s largest biodiversity hub. Restoration is vital to maintain this forest landscape and the layers of benefits it provides. 2. American Southeast The American Southeast has been subject to drastic deforestation, severely reducing the range of tree species that once spanned tens of millions of acres. Still, the region is a biodiversity hotspot, and its forests play a vital role in filtering water, housing wildlife, and supporting livelihoods. Our focus is on replanting native tree stands and working with landowners to restore their forests, fostering the ecosystem that defines those who care for it. Arbor Day Foundation | 2024 Annual Report 19 5. Atlantic Rainforest The second-most biodiverse ecosystem in the world, this region has lost 88% of its original vegetation to deforestation and urbanization. Despite its diminished size, the forest remains crucial for Brazil’s water supply, biodiversity, and the global fight against climate change. New trees are needed to revitalize the land and ensure these life-sustaining benefits continue. Learn more at arborday.org/reforestation FOCUSING OUR REFORESTATION EFFORTS While we plant trees all around the world, we’re focusing our reforestation efforts on key regions where trees can do the most good — making an impact on climate change, providing benefits to Indigenous and community lands, and improving biodiversity. These five priority planting regions, defined through our Forest Priority Index (see page 8), allow us to work at scale and create a lasting global impact. 4 SUPPORTING OUR PARTNERS 1,006 World Forum on Urban Forests attendees 234 Alliance for Community Trees network partners 937 Trees & Utilities Conference attendees 31 conservation gatherings hosted at Arbor Day Farm 43% of Americans feel like they need to be part of a green group to make a difference. The Canopy Report KEY FINDING Our network of partners is a diverse group. It includes urban forestry departments, local tree planting nonprofits, state forestry divisions, colleges and universities, utility companies, and many more — all unified by the common goal of fostering a world with more trees. We understand that there’s more to tree planting than the planting day. It’s hard work that requires commitment, passion, new thinking and community. That’s why the Foundation brings NURTURING OUR NETWORK SUPPORT FOR PARTNERS people together — to strengthen connections, celebrate success, and inspire this network for the long haul. We share knowledge and best practices at conferences and in educational sessions that keep the industry moving ahead. We cultivate opportunities for peer-to-peer learning and sharing. We provide an overarching urban forestry framework to support recognition program partners. And with this year’s Volgenau Climate Initiative, we welcomed the brightest minds in reforestation to Arbor Day Farm® in Nebraska City, Nebraska, to discuss how to create meaningful change through large-scale tree planting. Arbor Day Foundation | 2024 Annual Report 2120 Arbor Day Foundation | 2024 Annual Report Arbor Day Foundation | 2024 Annual Report 23 3,577 Partners 200 Partners 545 Higher Education, K–12, and Healthcare Partners 136 Partners RECOGNIZED COMMUNITIES, SCHOOLS, AND ORGANIZATIONS THIS YEAR Nearly 1 million trees planted by recognized cities, schools, and organizations 22 Arbor Day Foundation | 2024 Annual Report CELEBRATING THOSE LEADING THE WAY FOR TREES RECOGNITION PROGRAMS In every community, everyday leaders are supporting the urban canopy in their schools, cities, and more. These are the people standing up over and over to advocate for tree planting as a way to improve their communities. The Arbor Day Foundation’s recognition programs highlight their work, impact, and commitment to maintaining a set of standards on an annual basis. It began in 1976 with Tree City USA®. As the program grew to inspire a movement across the country, more recognition programs were developed based on that model. Today, our programs range from tree-loving schools and hospitals to entire cities that are committed to their tree canopies. Each program equips leaders with a consistent framework, helpful resources, and a robust peer network. Their ongoing commitment is ensuring that people can enjoy the benefits of trees where they live, and we are proud to provide them with a framework for success in urban forestry. Thanks to the generosity of dedicated Foundation members and supporters, we’re creating fertile ground for new generations of community tree advocates to thrive around the world, from every walk of life. A NATIONWIDE SNAPSHOT OF RECOGNITION No matter where you live, our collective web of recognition partners serves as a force for community trees — a front line in our efforts to ensure people have the access to trees that improve their quality of life today and for future generations. RECOGNIZING LEADERS WORLDWIDE Our commitment to community forests extends around the globe, too. The Arbor Day Foundation and the Food and Agriculture Organization of the United Nations worked together to develop a program to support and celebrate cities and towns worldwide as they care for their urban tree canopy. Because communities can look very different in different parts of the world, Tree Cities of the World was designed with that in mind. After five years, we’re proud to have fostered a network of 200 cities in 22 countries dedicated to leading the way in urban forestry — and we’re just getting started. Arbor Day Foundation | 2024 Annual Report 25 Tree City USA Tree Campus Higher Education Tree Campus Healthcare Tree Line USA Tree Campus K-12 24 Arbor Day Foundation | 2024 Annual Report CONSOLIDATED STATEMENT OF FINANCIAL POSITION June 30, 2024, with comparative totals as of June 30, 2023 ASSETS 2024 2023 CURRENT ASSETS Cash and cash equivalents (notes A and E)$ 30,270,917 $ 33,119,635 Investments (notes A, B, E, and L) 10,540,054 9,463,720 Accounts receivable, net of allowance of $37,156 (2024) and $0 (2023) (note A) 5,768,125 6,706,940 Unconditional promises to give (note A)552,834 661,008 Grants receivable (note A)850,986 297,434 Prepaid expense 10,665,236 14,430,763 Refundable income taxes (notes A and M)856,179 851,065 Inventory (notes A and C)15,001,366 16,009,909 Total current assets 74,505,697 81,540,474 PROPERTY AND EQUIPMENT, NET (notes A and D) 31,009,184 33,244,942 OTHER ASSETS Investments held for deferred compensation plan (notes B and L)307,821 228,268 Intangible asset 5,867 12,267 Operating lease right-of-use assets (notes A and I)1,887,674 2,101,636 Construction in progress 2,651,310 282,055 Contributions receivable from charitable trusts (notes E and L) 32,396 30,020 Total other assets 4,885,068 2,654,246 Total assets $ 110,399,949 $ 117,439,662 LIABILITIES AND NET ASSETS CURRENT LIABILITIES Accounts payable $ 2,341,514 $ 2,270,742 Accrued expenses (notes A and S)7,967,414 8,804,860 Operating lease obligations, current portion (notes A and I)168,843 171,988 Conditional contributions (note A)5,659,365 6,423,097 Deferred revenue (notes A and R)1,342,793 1,645,242 Total current liabilities 17,479,929 19,315,929 LONG-TERM OBLIGATIONS Operating lease obligations, net of current portion (notes A and I)1,733,748 1,902,544 Deferred revenue, net of current portion (notes A and R)750,000 – Total long-term liabilities 2,483,748 1,902,544 OTHER LIABILITIES Annuities payable (notes E and L)529,870 560,262 Total liabilities 20,493,547 21,778,735 NET ASSETS (notes A and G) Without donor restrictions Undesignated 75,004,708 83,634,550 Designated 12,214,221 11,130,403 With donor restrictions 2,687,473 895,974 Total net assets 89,906,402 95,660,927 Total liabilities and net assets $ 110,399,949 $ 117,439,662 Arbor Day Foundation | 2024 Annual Report 27 FINANCIAL REPORT AND AUDIT 26 Arbor Day Foundation | 2024 Annual Report See accompanying notes to consolidated financial statements. 11.4% Membership dues 13.4% Forestry carbon sales 28 Arbor Day Foundation | 2024 Annual Report Arbor Day Foundation | 2024 Annual Report 29 See accompanying notes to consolidated financial statements. 2024 2023 CHANGES IN NET ASSETS WITHOUT DONOR RESTRICTIONS WITH DONOR RESTRICTIONS TOTAL TOTAL REVENUE AND SUPPORT Membership dues $ 12,533,868 $ - $ 12,533,868 $ 15,707,066 Contributions 53,086,455 1,694,000 54,780,455 53,424,178 Forestry carbon sales 14,648,867 - 14,648,867 25,555,625 Nursery sales 5,087,350 -5,087,350 5,359,892 Program grant income 3,021,298 - 3,021,298 707,685 Arbor Day Farm income 12,469,343 - 12,469,343 12,483,686 Rain Forest Rescue income 278,646 -278,646 395,209 Other income (note H)6,646,252 99,559 6,745,811 4,245,112 Net assets released from restrictions (note A)2,060 (2,060)-- Total revenue and support 107,774,139 1,791,499 109,565,638 117,878,453 EXPENSES Program services Tree City USA 1,785,303 - 1,785,303 1,668,324 Arbor Day/Youth Education 1,996,846 - 1,996,846 1,911,238 Rain Forest Rescue 644,715 - 644,715 2,943,369 Trees for America 62,719,915 - 62,719,915 57,629,907 Arbor Day Farm 14,968,083 - 14,968,083 14,671,622 Conference programs 1,439,958 - 1,439,958 1,048,753 Supporting activities General and administrative 14,139,267 - 14,139,267 12,909,367 Membership development 9,826,120 - 9,826,120 6,026,677 Fundraising 7,761,639 - 7,761,639 6,748,081 Total expenses 115,281,846 - 115,281,846 105,557,338 INCREASE (DECREASE) IN NET ASSETS Before income taxes (7,507,707)1,791,499 (5,716,208) 12,321,115 INCOME TAX EXPENSE (notes A and M) Current 38,317 - 38,317 151,254 Increase (decrease) in net assets (7,546,024)1,791,499 (5,754,525) 12,169,861 Net assets, beginning of year 94,764,953 895,974 95,660,927 83,491,066 Net assets, end of year $ 87,218,929 $ 2,687,473 $ 89,906,402 $ 95,660,927 CONSOLIDATED STATEMENT OF ACTIVITIES Year ended June 30, 2024, with comparative totals for the year ended June 30, 2023 2024 REVENUE 2024 EXPENSES 50.0% Contributions 2.8% Program grant income 11.4% Arbor Day Farm income 6.2% Other income 4.6% Nursery sales <1% Rain Forest Rescue income CONSOLIDATED STATEMENT OF FUNCTIONAL EXPENSES Year ended June 30, 2024, with comparative totals for the year ended June 30, 2023 1.7% Arbor Day/Youth Education <1% Rain Forest Rescue 54.4% Trees for America 1.5% Tree City USA6.7% Fundraising 13.0% Arbor Day Farm 1.2% Conference programs 12.3% General and administrative 8.5% Membership development PROGRAM SERVICES SUPPORTING ACTIVITIES Tree City USA Arbor Day/Youth Education Rain Forest Rescue Trees for America Arbor Day Farm Conference Programs Total Program Services General and Administrative Membership Development Fundraising 2024 TOTALS 2023 TOTALS Salaries, payroll taxes and employee benefits (note J) $ 996,146 $ 371,567 $ 53,738 $ 6,579,867 $ 6,946,196 $ 157,403 $ 15,104,917 $ 7,235,080 $ 1,830,934 $ 2,945,638 $ 27,116,569 $ 25,141,846 Contract labor - 20,312 - 89,293 79,304 - 188,909 23,602 - 1,805 214,316 430,504 Advertising and promotion (note A) 7,197 13,353 20,775 693,674 271,499 1,042 1,007,540 843,809 78,304 55,101 1,984,754 1,675,521 Printing, publications, mailing, and photography 112,343 717,103 114,983 2,627,827 208,137 26,701 3,807,094 - 4,459,879 1,889,761 10,156,734 10,996,936 Travel and mileage 100,744 65,628 238 295,896 85,153 119,965 667,624 318,504 15,776 381,092 1,382,996 1,466,692 Professional services 108,756 144,501 4,686 1,984,742 212,471 75,343 2,530,499 2,949,325 102,095 625,473 6,207,392 4,402,163 Recognition material 1,150 86 - 2,973 2,911 117 7,237 74,755 - 571 82,563 76,912 Professional development 9,786 29 - 7,364 8,638 3 25,820 34,579 - 1,052 61,451 51,975 Taxes 788 1,055 826 16,820 192,747 - 212,236 47,913 4,248 6,097 270,494 397,805 Repairs and maintenance 8,426 32,067 4,279 57,360 434,522 - 536,654 247,040 140,132 51,491 975,317 1,059,889 Tree purchases and shipping expenses - -- 8,436,716 - - 8,436,716 -2,633 - 8,439,349 8,099,548 Reforestation expenses - - - 10,995,181 - 1,125 10,996,306 - - - 10,996,306 10,424,497 Rainforest preservation - - 7,651 - - - 7,651 - - - 7,651 11,740 Inventory costs 248,355 95,463 228,380 - 1,848,564 - 2,420,762 38,424 - 428,239 2,887,425 3,166,019 Computer services 21,880 327 166 491,752 114,572 2 628,699 1,382,759 2,033 48,612 2,062,103 1,525,607 Bank charges 10 - - 576,510 297,695 - 874,215 19,624 - - 893,839 819,895 Insurance 2,317 2,317 10,950 43,322 356,064 180 415,150 165,092 14,399 14,341 608,982 432,286 Telephone and utilities 6,922 6,545 2,504 52,485 635,271 391 704,118 76,212 33,689 42,626 856,645 986,469 Postage and shipping 88,191 355,606 163,275 1,579,001 83,890 1,665 2,271,628 23,470 2,907,654 986,026 6,188,778 5,975,549 Office supplies 1,800 1,788 900 11,370 12,145 236 28,239 27,830 11,098 14,409 81,576 80,595 Operating supplies 2,899 48,292 8,226 103,623 616,058 623,808 1,402,906 35,020 9,315 17,882 1,465,123 1,343,560 Dues and subscriptions 2,363 5,790 64 93,777 64,815 213 167,022 30,873 4,020 16,789 218,704 377,016 Interest expense - - - - - - - - - - -34 Bad debts 4 4,715 5,515 63,519 6,217 5,000 84,970 37,156 - - 122,126 19,550 Rental expense (note I)6,356 6,355 - 79,571 74,873 239,291 406,446 132,202 - 857 539,505 379,672 Depreciation (note D)31,083 31,083 15,787 136,991 2,304,226 - 2,519,170 308,776 193,158 189,951 3,211,055 2,858,929 Subsidies for community tree planting initiatives - 68,639 - 6,462,272 - - 6,530,911 150 - - 6,531,061 5,518,114 Forestry carbon credits (note A) - - - 21,212,035 - - 21,212,035 - - - 21,212,035 16,955,406 Research and development - 365 - 3,023 - -3,388 4,910 - 26,688 34,986 184,435 Miscellaneous 27,787 3,860 1,772 22,951 112,115 187,473 355,958 82,162 16,753 17,138 472,011 698,174 Total Expenses $ 1,785,303 $ 1,996,846 $ 644,715 $ 62,719,915 $ 14,968,083 $ 1,439,958 $ 83,554,820 $ 14,139,267 $ 9,826,120 $ 7,761,639 $ 115,281,846 Total Expenses June 30, 2023 $ 1,668,324 $ 1,911,238 $ 2,943,369 $ 57,629,907 $ 14,671,622 $ 1,048,753 $ 79,873,213 $ 12,909,367 $ 6,026,677 $ 6,748,081 $ 105,557,338 CONSOLIDATED STATEMENT OF CASH FLOWS Year ended June 30, 2024, with comparative totals for the year ended June 30, 2023 2024 2023 CASH FLOWS FROM OPERATING ACTIVITIES Cash received from revenue and support $ 106,547,205 $ 118,518,497 Cash paid to employees and suppliers (110,185,921) (113,934,322) Interest received 1,849,595 1,235,049 Interest paid - (34) Net cash provided (used) by operating activities (1,789,121)5,819,190 CASH FLOWS FROM INVESTING ACTIVITIES Purchase of investments (1,097,306)(7,184,139) Proceeds from the sale of investments 1,256,912 7,399,883 Purchase of property and equipment (3,284,715)(4,118,652) Proceeds from disposal of assets 2,159,531 - Net cash used by investing activities (965,578)(3,902,908) CASH FLOWS FROM FINANCING ACTIVITIES Payments on annuities (94,019) (98,744) Net increase (decrease) in cash and cash equivalents (2,848,718)1,817,538 Cash and cash equivalents, beginning of year 33,119,635 31,302,097 Cash and cash equivalents, end of year $ 30,270,917 $ 33,119,635 ADJUSTMENTS TO RECONCILE INCREASE (DECREASE) IN NET ASSETS TO NET CASH PROVIDED (USED) BY OPERATING ACTIVITIES Increase (decrease) in net assets $ (5,754,525) $ 12,169,861 Adjustments to reconcile increase (decrease) in net assets to net cash provided (used) by operating activities Depreciation 3,211,055 2,858,929 Reduction in the carrying amount of right-of-use assets 213,962 126,706 Reinvested interest and dividends (213,885) (147,347) Gain on disposal of assets (1,575,360)- Bad debt expense 122,126 19,550 Investment gain (1,010,083) (821,602) Actuarial (gain) loss on annuities 33,571 (99,124) Retired annuity liabilities 15,708 41,871 (Increase) decrease in assets Accounts receivable 816,689 587,346 Unconditional promises to give 108,174 (110,208) Grants receivable (553,552) 98,927 Prepaid expense 3,765,527 (4,753,720) Refundable income taxes (5,114) (851,065) Inventory 1,008,543 (1,438,562) Assets held for deferred compensation plan (79,553) (24,121) Increase (decrease) in liabilities Accounts payable (566,836) (1,358,568) Accrued expenses (837,446) (1,702,807) Income tax payable - (891,043) Operating lease obligations (171,941) (153,810) Conditional contributions (763,732) 1,028,746 Deferred revenue 447,551 1,239,231 Total adjustments to increase (decrease) in net assets 3,965,404 (6,350,671) Net cash provided (used) by operating activities $ (1,789,121) $ 5,819,190 SUPPLEMENTAL DISCLOSURE OF NONCASH INFORMATION: Noncash investing activities Accounts payable assumed for property and equipment purchases $ 777,614 $ 140,006 Right-of-use assets obtained in exchange for operating lease obligations upon ASC 842 implementation -$ (1,704,294) Right-of-use assets obtained in exchange for operating lease obligations post ASC 842 implementation -$ (524,048) NOTES TO CONSOLIDATED FINANCIAL STATEMENTS The National Arbor Day Foundation d/b/a Arbor Day Foundation (ADF) was incorporated under the Nebraska Nonprofit Corporation Act on September 3, 1971. Its purpose is to engage in educational and charitable activities including officially promoting the annual observance of Arbor Day; inspiring people to plant, nurture, and celebrate trees; stimulating a world-wide program of tree and horticultural planting and care; advancing nature education and environmental education; and maintaining Arbor Day Farm, the estate of J. Sterling Morton, founder of the Arbor Day holiday. Arbor Day Carbon, LLC (ADC, LLC) was formed on June 30, 2021, as an LLC taxed as a C-Corporation and is a wholly owned subsidiary of the Foundation. The purpose of Arbor Day Carbon, LLC is to use market mechanisms to accelerate reforestation. The consolidated entities are collectively referred to as “the Foundation”. NOTE A: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES Method of Accounting. The accompanying consolidated financial statements have been prepared on the accrual basis of accounting. Principles of Consolidation. The consolidated financial statements include the accounts of National Arbor Day Foundation d/b/a Arbor Day Foundation and Arbor Day Carbon, LLC, collectively referred to as the Foundation. All significant intercompany investments, transactions and account balances have been eliminated in consolidation. Comparative Financial Information. The accompanying consolidated financial statements include certain prior-year summarized comparative information in total but not by net asset class. Such information does not include sufficient detail to constitute a presentation in conformity with accounting principles generally accepted in the United States of America (GAAP). Accordingly, such information should be read in conjunction with the Foundation’s audited consolidated financial statements for the year ended June 30, 2023, from which the summarized information was derived. Cash and Cash Equivalents. For purposes of the consolidated statement of cash flows, the Foundation considers all highly liquid investments with an original maturity of three months or less to be cash equivalents. Cash and cash equivalents are measured at amortized cost, thus, evaluated for expected credit losses. Based on management’s review of historical data in addition to current conditions and forecasts, the Foundation has not recognized an expected credit loss. Investments. Investments in marketable securities, including equity and debt securities, with readily determinable fair values are reported at their fair values in the consolidated statement of financial position. Equity securities without readily determinable fair values are carried at cost, minus impairment, if any, plus or minus changes resulting from observable price changes in orderly transactions for identical or similar investments. Unrealized gains and losses are included in the consolidated statement of activities. Donated securities are recorded as contributions equal to the fair market value of the securities at the date of gift. Fair Value Measurements. Fair value is the price that would be received to sell an asset or paid to transfer a liability in an orderly transaction between market participants at measurement date. The Foundation utilizes a framework to prioritize the inputs to valuation techniques used to measure fair value. The hierarchy gives the highest priority to unadjusted quoted prices in active markets for identical assets or liabilities (level 1 measurements) and the lowest priority to unobservable inputs (level 3 measurements). The three levels of the fair value hierarchy are described as follows: Level 1 Inputs to the valuation methodology are unadjusted quoted prices for identical assets or liabilities in active markets that the Foundation has the ability to access. Level 2 Inputs to the valuation methodology include: • Quoted prices for similar assets or liabilities in active markets; • Quoted prices for identical or similar assets or liabilities in inactive markets; • Inputs other than quoted prices that are observable for the asset or liability; • Inputs that are derived principally from or corroborated by observable market data by correlation or other means. If the asset or liability has a specified (contractual) term, the level 2 input must be observable for substantially the full term of the asset or liability. Level 3 Inputs to the valuation methodology are unobservable and significant to the fair value measurement. The asset or liability’s fair value measurement level within the fair value hierarchy is based on the lowest level of any input that is significant to the fair value measurement. Valuation techniques used should maximize the use of observable inputs and minimize the use of unobservable inputs. Accounts Receivable. Receivables represent the Foundation’s present right to consideration that is unconditional. Trade accounts receivable are reported at the amount management expects to collect on balances outstanding at year-end. Accounts receivables were $5,768,125, $6,706,940, and $7,313,836 as of June 30, 2024, 2023, and 2022, respectively. Trade receivables due from customers are uncollateralized customer obligations due under normal trade terms requiring payment within 30 days from the invoice date. Trade receivables are stated at the amount billed to the customer. The Foundation does not charge interest on overdue customer account balances. Payments of trade receivables are allocated to the specific invoices identified on the customer’s remittance advice or, if unspecified, are applied to the earliest unpaid invoices. Allowance for credit losses is based on management’s review of historical losses based on aging receivables. This estimate is adjusted for management’s assessment of current conditions, reasonable and supportable forecasts regarding future events, and any other factors deemed relevant. The Foundation believes historical loss information is a reasonable starting point in which to calculate the expected allowance for credit losses as the Foundation’s customers have remained consistent. Based on management’s review, the Foundation has recorded a provision for expected credit loss of $37,156 as of June 30, 2024. There was no expected credit loss as of June 30, 2023. Grants Receivable. Grants receivable are stated at the amount management expects to collect from balances outstanding at year-end. Based on management’s assessment of the credit history of grantors having outstanding balances and current relationships with them, it has concluded that realization losses on balances outstanding at year-end will be immaterial. Unconditional Promises to Give. Contributions are recognized when the donor makes a promise to give that is, in substance, unconditional. Unconditional promises to give that are expected to be collected or paid in more than one year are recognized at the present value of estimated future cash flows. Management provides for probable uncollectible unconditional promises receivable through a charge to net assets and a credit to a valuation allowance based on prior years’ experience and management’s analysis of specific promises made. Balances that are still outstanding after management has used reasonable collection efforts are written off through a charge to the valuation allowance and a credit to unconditional promises receivable. Changes in the valuation allowance have not been material to the consolidated financial statements. Inventory. Inventory is stated at the lower of cost or net realizable value determined by the first-in, first-out method. During the year ended June 30, 2024, an impairment charge of $9,471,172 was recorded due to a decline in the estimated selling price of certain carbon credits. This loss is recognized in the consolidated statement of functional expenses as forestry carbon credits expense. Property and Equipment and Depreciation. Property and equipment are carried at cost, if purchased, and at fair market value at the date of contribution, if received by donation, less accumulated depreciation. Depreciation is provided for in amounts sufficient to relate the cost of depreciable assets to operations over their estimated useful lives computed primarily on the straight-line method. It is the Foundation’s policy to capitalize property and equipment with a cost of $5,000 or more and an estimated useful life of greater than one year. The cost of routine maintenance and repairs is charged to expense as incurred; significant renewals and betterments are capitalized. The estimated lives by asset class follow: Buildings 5-50 years Leasehold improvements 5-20 years Farm improvements 5-20 years Orchards 5-20 years Computer hardware 5-10 years Lied Lodge equipment and improvements 3-30 years Furniture and equipment 5-30 years Computer software 5-10 years Accrued Vacation. The Foundation’s vacation pay policy allows full-time employees 80 hours of vacation time for the first year of full-time employment, increasing each year of employment up to a maximum of 160 hours per year after 10 years of employment. Vacation time is also available on a pro-rata basis for regular part-time employees. Up to 160 hours of accrued vacation time may be carried into a new calendar year but no more than 160 hours may be accumulated and unused at any time. All accumulated vacation time is paid out upon termination. Accrued vacation for the years ended June 30, 2024 and 2023 was $956,275 and $829,771, respectively. 30 Arbor Day Foundation | 2024 Annual Report Arbor Day Foundation | 2024 Annual Report 31 NOTE A - Continued Contract Balances. Contract assets represent the Foundation’s right to consideration in exchange for services that have been transferred to the customer before payment is due. Contract liabilities include consideration due or paid by a customer prior to when the Foundation transfers services and represent the Foundation’s obligation to the customer. The Foundation refers to contract liabilities as deferred revenue on the consolidated statement of financial position. Net Asset Classification. Net assets, revenues, gains, and losses are classified based on the existence or absence of donor or grantor-imposed restrictions. Accordingly, net assets and changes therein are classified and reported as follows: Without donor restrictions. Net assets available for use in general operations and not subject to donor or grantor restrictions. The governing board has designated, from net assets without donor restrictions, net assets for an operating reserve and board-designated endowment. With donor restrictions. Net assets subject to donor- or grantor-imposed restrictions. Some donor-imposed restrictions are temporary in nature, such as those that will be met by the passage of time or other events specified by the donor. Other donor-imposed restrictions are perpetual in nature, where the donor stipulates that resources be maintained in perpetuity. Gifts of long-lived assets and gifts of cash restricted for the acquisition of long-lived assets are recognized as restricted until the assets are placed in service. Donor-imposed restrictions are released when a restriction expires, that is, when the stipulated time has elapsed, when the stipulated purpose for which the resource was restricted has been fulfilled, or both, and are reported in the consolidated statements of activities as net assets released from restrictions. Contributions restricted by donors received in the same period when the associated stipulated time or purpose restriction is accomplished are reported as increases in net assets without donor restrictions. All other donor-restricted contributions are reported as increases in net assets with donor restrictions, depending on the nature of the restrictions. Revenue Recognition. The following is a description of the Foundation’s principal sources of revenue: Government and Other Grants. The Foundation is the recipient of federal, state, and local grants to fund its primary programs. Grants consist primarily of conditional grants, that is, those with a measurable performance or other barrier, and a right of return. Grants are not recognized until the conditions on which they depend have been substantially met. The federal, state, and local grants are conditioned upon the incurrence of allowable qualifying expenses. Grants are recorded as revenue when the related approved expenditures are made. At June 30, 2024 and 2023, conditional grants of $57,339,214 and $737,565, respectively, were awarded to the Foundation, for which the Foundation has not yet incurred related expenditures. Contributions. Contributions are recognized when a donor makes a promise to give that is, in substance, unconditional. Conditional promises to give, that is, those with a measurable performance or other barrier, and a right of return, are not recognized until the conditions on which they depend have been substantially met. At June 30, 2024 and 2023, the Foundation had $12,513,289 and $6,423,097 of conditional contributions in which the barriers for recognition had not been met, respectively. Conditional contributions received prior to the satisfaction of significant conditions are recognized as liabilities on the consolidated statement of financial position. Sales of Goods or Services. Fees charged to program users are recognized at the point in time when the Foundation satisfies its performance obligations by transferring program goods or services to users. The Foundation’s primary fees relate to conference revenue, tree sales, carbon credit sales, Arbor Day Farm revenues (food, beverage, merchandise, activity, and hotel/conference center rentals), and Rain Forest Rescue revenues, in which program users simultaneously consume and receive benefits. Any program fees prepaid by users are accounted for as deferred revenue until the Foundation satisfies its obligations to provide the related program goods or services. The Foundation records the freight billed to customers as sales revenue and the related freight costs as tree purchases and shipping expenses. The Foundation collects sales tax from all nonexempt customers at the rate in effect in the state where the delivery occurs if the Foundation has nexus in the state. The Foundation’s accounting policy is to exclude the tax collected from revenue and remit the balance to the appropriate state. Membership Dues. Dues recognition generally follows contribution recognition. However, some members, based upon the level of membership, receive trees as a part of their membership, thus membership dues are split with a portion recognized when received as a contribution and the remaining balance deferred until the trees are shipped to the member. In-Kind Donations. In-kind donations are recorded as contributions at their estimated fair values at the date of donation. Donated services are recognized as contributions if the services (a) create or enhance non-financial assets or (b) require specialized skills, are performed by people with those skills, and would have otherwise been purchased by the Foundation. It is the Foundation’s policy to sell all contributed assets immediately upon receipt at auction or for salvage unless the asset is restricted for use in a specific program by the donor. Leases. At inception, the Foundation determines if a contract is or includes a lease arrangement. The Foundation’s lease commitments include farm land, office space, and equipment. The following describes the Foundation’s accounting policies related to its leasing arrangements: As lessee Leased assets represent the right to control the use of an identified asset for the lease term and lease obligations represent the obligation to make lease payments arising from the lease. The Foundation recognizes a right-of-use asset and related obligation at the commencement date, generally based on the present value of lease payments over the lease term using the Foundation’s risk free rate. Leases with an initial term of 12 months or less, including month to month leases, are not recorded on the balance sheet and are expensed on a straight-line basis. Operating Leases Operating lease assets and liabilities are recognized separately on the Foundation’s consolidated statement of financial position. The Foundation recognizes a single lease expense on a straight-line basis over the lease term. Nonlease components are expensed as incurred. As lessor Operating Leases Under operating lease arrangements, the Foundation continues to recognize the underlying asset on its consolidated statement of financial position and recognizes income and initial direct costs expense generally on a straight-line basis over the lease term. Advertising. The Foundation expenses advertising as incurred. Advertising expense for the years ended June 30, 2024 and 2023 was $1,984,754 and $1,675,521, respectively. Functionalized Expenses. The costs of providing various programs and other activities have been summarized on a functional basis in the Consolidated Statement of Activities and in the Consolidated Statement of Functional Expenses. Accordingly, certain costs have been allocated among the programs and supporting services benefited. The expenses that are allocated include occupancy, depreciation, and property insurance, which are allocated on a square footage basis, as well as salaries and wages, benefits, payroll taxes, professional services, office expenses, information technology, interest, insurance and other, which are allocated on the basis of estimates of time and effort. Income Taxes. The National Arbor Day Foundation d/b/a Arbor Day Foundation is exempt from Federal income tax under Section 501(c)(3) of the Internal Revenue Code. As such, income earned in the performance of its exempt purpose is not subject to income tax. Any income earned through activities not related to its exempt purpose is subject to income tax at normal corporate rates. Arbor Day Carbon, LLC accounts for income taxes using the “balance sheet method” of accounting for income taxes. Accordingly, deferred assets and liabilities are determined based on the difference between the consolidated financial statement and income tax bases of assets and liabilities, using enacted tax rates in effect for the year in which the differences are expected to reverse. Valuation allowances are established when necessary to reduce deferred tax assets to the amount expected to be realized. Use of Estimates. The preparation of consolidated financial statements in conformity with GAAP requires management to make estimates and assumptions that affect certain reported amounts and disclosures. Accordingly, actual results could differ from those estimates. 32 Arbor Day Foundation | 2024 Annual Report Arbor Day Foundation | 2024 Annual Report 33 NOTE B: INVESTMENTS 2024 2023 COST FAIR VALUE COST FAIR VALUE INVESTMENTS CONSIST OF: Mutual funds $ 7,839,102 $ 9,561,648 $ 7,510,792 $ 8,294,520 Exchange traded funds 1,267,803 1,286,227 1,397,888 1,397,468 $ 9,106,905 $ 10,847,875 $ 8,908,680 $ 9,691,988 Unrealized gains $ 1,740,970 $ 783,308 OTHER INCOME -  investment income consists of:2024 2023 Interest and dividend income $ 213,885 $ 147,347 Realized gains 111,428 337,250 Unrealized gain 957,662 521,782 Investment management fees (59,007) (37,430) $ 1,223,968 $ 968,949 NOTE C: INVENTORY 2024 2023 INVENTORY CONSISTS OF: Food and beverage inventory $ 218,092 $ 176,946 Merchandise inventory 91,350 284,215 Coffee inventory 19,736 48,517 Catalog inventory 425,215 655,862 Other print inventory 16,829 17,501 Greenhouse inventory 75,786 33,684 Carbon inventory 14,090,525 14,720,866 Miscellaneous inventory 63,833 72,318 $ 15,001,366 $ 16,009,909 NOTE D: PROPERTY AND EQUIPMENT 2024 2023 PROPERTY AND EQUIPMENT CONSISTS OF: Land $ 4,725,162 $ 4,725,162 Buildings 46,128,457 45,892,580 Leasehold improvements 149,557 271,697 Farm improvements 2,991,724 2,874,873 Orchards 76,356 76,356 Computer hardware 3,242,060 3,120,047 Lied Lodge equipment and improvements 7,043,132 6,963,663 Furniture and equipment 5,745,918 5,443,771 Computer software 4,667,081 4,515,864 74,769,447 73,884,013 Less accumulated depreciation (43,760,263) (40,639,071) $ 31,009,184 $ 33,244,942 Depreciation expense for the years ended June 30, 2024 and 2023 was $3,211,055 and $2,858,929, respectively. NOTE E: SPLIT-INTEREST AGREEMENTS The Foundation has entered into charitable gift annuity contracts which provide for periodic distributions to the donor over a specified period of time, usually the life of the donor. Any amounts remaining, after all distributions have been made, are left to the Foundation. When a gift annuity is created, the value of the annuity contract (payments due the annuitant) is treated as a liability of the Foundation. The discount rate used in calculating the annuity obligation is the prime rate at measurement date and the actuarial assumptions used in calculating the annuity obligation are those provided in actuarial tables. The difference between this liability and the total amount deposited by the annuitant is treated as a current contribution for that portion which ultimately accrues to the Foundation. For the agreements where the Foundation is not the trustee, the Foundation has recorded an asset included in the caption “contributions receivable from charitable trusts” which represents its beneficial interest in the agreements. For the years ended June 30, 2024 and 2023, contributions include gift annuity contracts valued at $10,652 and $3,970, respectively, after recognizing the liabilities relating to the annuity contracts. The Foundation complies with requirements of various states’ laws, including mandated annuity reserves and limitations on the manner in which net assets are invested. Assets of the Foundation, as derived from split-interest agreements, are as follows: 2024 2023 Cash and cash equivalents $ 66,689 $ 33,190 Contributions receivable from charitable trusts 32,396 30,020 Investments 1,341,373 1,344,615 $ 1,440,458 $ 1,407,825 NOTE F: REVOLVING CREDIT NOTES PAYABLE National Arbor Day Foundation d/b/a Arbor Day Foundation has secured a revolving credit note agreement with a financial institution, which provides it may borrow up to $3,000,000 at the bank’s variable interest rate. The note is secured by substantially all of the assets of the National Arbor Day Foundation d/b/a Arbor Day Foundation. No amounts had been borrowed on the revolving credit note as of June 30, 2024 and 2023. The revolving credit note expires January 31, 2026. Arbor Day Carbon, LLC has secured a revolving credit note agreement with a financial institution, which provides it may borrow up to $4,000,000 at the bank’s variable interest rate. The note is secured by substantially all of the assets of Arbor Day Carbon, LLC. No amounts had been borrowed on the revolving credit note as of June 30, 2024 and 2023. The revolving credit note expires December 31, 2024. NOTE G: NET ASSETS Net assets without donor restrictions have been designated by the governing board as follows: 2024 2023 Board designated: Board designated reserve fund (cash and investments) $ 8,849,188 $ 7,774,965 Board designated reserve fund (property) 3,075,257 3,075,257 Quasi-endowment fund 289,776 280,181 $ 12,214,221 $ 11,130,403 Net assets with donor restrictions comprise the following: 2024 2023 Subject to purpose restrictions: Capital improvements Earnings on permanently restricted endowment funds Other $ 1,650,000 40,048 10,945 $ - 36,708 - Subject to time restrictions: Split-interest agreements 910,588 814,374 Subject to perpetual restrictions: Permanent endowments 75,892 44,892 $ 2,687,473 $ 895,974 34 Arbor Day Foundation | 2024 Annual Report Arbor Day Foundation | 2024 Annual Report 35 NOTE H: OTHER INCOME Other income consists of: 2024 2023 List rental income $ 546,179 $ 595,869 Education material sales 131,958 212,856 Tree City USA material sales 41,907 57,677 Conference and training 1,298,185 1,056,800 Rental income 488 302 Investment income 1,223,968 968,949 Interest income 1,849,595 1,235,049 Gain on disposal of property and equipment 1,575,360 - Other income 78,171 117,610 $ 6,745,811 $ 4,245,112 NOTE I: LEASES As Lessee The Foundation leases real property under two operating lease agreements. Under the first agreement, lease payments are $42,000 plus inflation adjustments annually through December 31, 2098. Under the second agreement, lease payments are $28,000 plus inflation adjustments annually through December 31, 2046. The Foundation leases building space under an operating lease agreement. The term of the lease is from August 1, 2022 through October 31, 2027. Under the agreement, monthly rent payments at the beginning of the lease were $4,423 and will gradually increase to $9,574 by the end of the term. Operating lease right-of-use assets and lease obligations as of June 30, 2024 and 2023 were as follows: 2024 2023 Right-of-use assets $ 1,887,674 $ 2,101,636 Lease obligations Current $ 168,843 $ 171,988 Noncurrent 1,733,748 1,902,544 $ 1,902,591 $ 2,074,532 Lease expenses for the year ended June 30, 2024 and 2023 are as follows: Operating lease expense $ 192,404 $ 126,707 Short-term lease expense 347,101 252,965 $ 539,505 $ 379,672 Average operating lease terms and discount rate at June 30, 2024 and 2023 were as follows: Weighted average remaining lease term (years):48.56 49.56 Weighted average discount rate:3.30% 3.30% The aggregate future lease payments below summarize the remaining future undiscounted cash flows for operating leases as of June 30, 2024, and a reconciliation to operating lease obligations reported on the consolidated statement of financial position. Year ending June 30,2025 $ 180,613 2026 182,808 2027 185,046 2028 109,204 2029 70,908 Thereafter 3,489,252 Total minimum lease payments 4,217,831 Less: present value discount (2,315,240) Operating lease obligations $ 1,902,591 NOTE I: LEASES - Continued As Lessor The Foundation has entered into a sublease agreement for real property. The sublease is under the same terms as the Foundation’s; lease payments are $42,000 plus inflation adjustments annually through December 31, 2098. The consolidated financial statements include rent income of $42,000 for each of the years ended June 30, 2024 and 2023. Future minimum lease revenues for the years following June 30, 2024 are: Year ending June 30,2025 $ 42,000 2026 42,000 2027 42,000 2028 42,000 2029 42,000 Thereafter 2,940,000 $ 3,150,000 NOTE J: RETIREMENT PLAN The Foundation has established a defined contribution retirement plan qualified under Section 401(k) of the Internal Revenue Code. Employees may, upon hire, make contributions to the plan up to the maximum amount allowed by the Internal Revenue Code. Employee contributions are matched dollar for dollar up to 3% and then are matched 50 cents on the dollar up to 4%. Matching contributions were $849,444 and $721,532 for the years ended June 30, 2024 and 2023, respectively. Employees become vested in the matching contributions over a five-year period, 20% each year. The Foundation also established salary deferral plans for eligible employees under IRC Section 457(b) and 457(f). Executive team members and vice presidents, as designated by the Foundation, are eligible to participate in the plan. As of June 30, 2024 and 2023, $430,341 and $429,387 has been deferred on behalf of the participants, respectively. NOTE K: ALLOCATION OF JOINT COSTS The Foundation conducted activities which incurred joint costs for educational information and distribution of direct mail fundraising appeals, and for corporate marketing activities. These costs were allocated as follows: 2024 2023 Total joint costs allocated to program services $ 4,459,724 $ 5,140,096 Total joint costs allocated to fundraising 3,595,993 2,223,112 $ 8,055,717 $ 7,363,208 NOTE L: FAIR VALUE MEASUREMENTS Following is a description of the valuation methodologies used for assets and liabilities measured at fair value. There have been no changes in methodologies used during the years ended June 30, 2024 and 2023. Mutual funds: Valued at the observable net asset value (NAV) of shares held by the Foundation at year-end. Exchange traded funds: Valued at the observable net asset value (NAV) of shares held by the Foundation at year-end. Contributions receivable from charitable trusts: Valued at an amount equal to the estimated present value of the life interest. The estimated value of the life interest of the trust is based on the trust’s current market value, a discount rate of 5.6% (2024) and 4.2% (2023) as provided in Internal Revenue Service (IRS) guidelines, and the estimate remaining life of the donor as provided in actuarial tables. Annuities payable: Valued using the estimated present value of the annuity obligation. The Foundation has elected the fair value option for measuring annuity obligations. The discount rate of 8.50% (2024) and 8.25% (2023) used in calculating the annuity obligation is the prime rate and the actuarial assumptions used in calculating the annuity obligation are those provided in actuarial tables. Both the discount rate and the actuarial assumptions are updated each period the obligations are valued. The preceding methods described may produce a fair value calculation that may not be indicative of net realizable value or reflective of future fair values. Furthermore, although the Foundation believes its valuation methods are appropriate and consistent with other market participants, the use of different methodologies or assumptions to determine the fair value of certain financial instruments could result in a different fair value measurement at the reporting date. NOTE L - Continued The following tables set forth the balances of assets and liabilities measured at fair value on a recurring basis as of June 30, 2024 and 2023. 2023 Fair Value Quoted Prices in Active Markets for Identical Assets (Level 1) Significant Other Observable Inputs (Level 2) Significant Unobservable Inputs (Level 3) $ 564,740 $ 564,740 $ - $ - 77,873 77,873 - - 131,563 131,563 - - 2,933,780 2,933,780 - - 31,452 31,452 - - 188,736 188,736 - - 3,822,869 3,822,869 - - 253,496 253,496 - - 61,743 61,743 - - 1,380,496 1,380,496 - - 16,972 16,972 - - 20,532 20,532 -- 14,775 14,775 -- 5,651 5,651 -- 7,635 7,635 -- 8,383 8,383 -- 1,474 1,474 -- 169,818 169,818 -- $ 9,691,988 $ 9,691,988 $ -$ - $ 30,020 $ - $ - $ 30,020 $ 560,262 $ - $ - $ 560,262 2024 INVESTMENTS:Fair Value Quoted Prices in Active Markets for Identical Assets (Level 1) Significant Other Observable Inputs (Level 2) Significant Unobservable Inputs (Level 3) Mutual funds Large cap $ 567,130 $ 567,130 $- $ - Mid cap 111,579 111,579 - - Small cap 104,271 104,271 - - International 3,403,198 3,403,198 - - High yield bond 30,379 30,379 - - Intermediate-term bond 226,535 226,535 - - Short-term bond 4,443,979 4,443,979 - - World bond 305,708 305,708 - - Inflation-protected bond 61,048 61,048 - - Exchange traded funds Large blend 1,274,716 1,274,716 - - Foreign large blend 11,511 11,511 - - INVESTMENTS HELD FOR DEFERRED COMP PLAN: Mutual funds Large cap 23,848 23,848 -- Mid cap 9,876 9,876 -- Small cap 12,684 12,684 -- International 17,315 17,315 -- Intermediate-term bond ---- Short-term bond 3,018 3,018 -- Target date funds 241,080 241,080 -- $ 10,847,875 $ 10,847,875 $ - $ - Contributions receivable from charitable trusts $ 32,396 $ - $ - $ 32,396 Annuities payable $ 529,870 $ - $ - $ 529,870 The following table sets forth a summary of changes in the fair value of the Foundation’s level 3 assets and liabilities for the years ended June 30, 2024 and 2023. 2024 2023 Contributions Receivable from Charitable Trusts Annuities Payable Balance at June 30, 2022 $ 30,343 $ 710,229 Annuity liabilities added - 6,030 Annuity liabilities released - (140,614) Actuarial change in split-interest agreements (323) (15,383) Balance at June 30, 2023 $ 30,020 $ 560,262 Annuity liabilities added - 14,348 Annuity liabilities released - (109,727) Actuarial change in split-interest agreements 2,376 64,987 Balance at June 30, 2024 $ 32,396 $ 529,870 36 Arbor Day Foundation | 2024 Annual Report Arbor Day Foundation | 2024 Annual Report 37 NOTE M: INCOME TAXES The National Arbor Day Foundation d/b/a Arbor Day Foundation is exempt from federal income taxes under Section 501(c)(3) of the Internal Revenue Code, except on net income derived from unrelated business activities. The National Arbor Day Foundation d/b/a Arbor Day Foundation has hotel and conference center income, which is subject to tax on unrelated business income. For the years ended June 30, 2024 and 2023, the Foundation had no tax liability on unrelated business activity. The Foundation has Federal and Nebraska net operating loss carryforwards that may be offset against future taxable income. If not used, the Federal carryforwards totaling $11,802,551 expire between now and June 30, 2038, for net operating losses arising before fiscal year 2019. Net operating losses totaling $5,109,306 arising during and after fiscal year 2019, do not expire. State carryforwards totaling $7,538,769 will expire between now and June 30, 2044. No net operating loss is anticipated to be used prior to expiration; therefore, no deferred tax asset has been established. The Foundation believes that it has appropriate support for any tax positions taken, and as such, does not have any uncertain tax positions that are material to the consolidated financial statements. The National Arbor Day Foundation d/b/a Arbor Day Foundation’s federal Returns of Foundation Exempt from Income Tax (Form 990) and Exempt Foundation Business Income Tax Returns (Form 990T) for June 30, 2024, 2023, and 2022 are subject to examination by the IRS, generally for three years after they were filed. The National Arbor Day Foundation d/b/a Arbor Day Foundation is a not- for-profit organization that is exempt from income taxes under the Internal Revenue Service Code. As such, the income tax items shown on the consolidated financial statements relate only to the Foundation’s taxable subsidiary. The Subsidiary has Federal and state net operating loss carryforwards that may be offset against future taxable income. The Federal carryforwards are indefinite while the state carryforwards expire based on each state’s regulations. The loss carryforwards at June 30, 2024 total $14,043,844 (Federal) and $13,210,236 (various states). No net operating loss is anticipated to be used; therefore, no deferred tax asset has been established. The Subsidiary believes that it has appropriate support for any tax positions taken, and as such, does not have any uncertain tax positions that are material to the consolidated financial statements. The Subsidiary files income tax returns in the U.S. federal jurisdiction and several state jurisdictions. The Subsidiary’s income tax returns are subject to examination by the IRS, generally for three years after they were filed. NOTE N: COMMITMENTS AND CONTINGENCIES The Foundation had open commitments to purchase trees in the amount of $5,067,745 as of June 30, 2024. All are expected to be paid during the year ending June 30, 2025. The Foundation is currently in progress on the repairs of several buildings. As of June 30, 2024, approximately $411,238 is still expected to be incurred. The repairs are expected to be completed by October 2024. The Foundation has a contingent receivable associated with the repairs of $258,676 that is to be paid by insurance when the repairs are complete. NOTE O: CONCENTRATIONS OF CREDIT RISK Financial instruments which potentially subject the Foundation to concentrations of credit risk consist primarily of checking accounts, money market accounts, and Short-Term Federal Investment Trust (STFIT) accounts at financial institutions. Checking and money market accounts at each institution are insured by the FDIC up to $250,000. At June 30, 2024 and 2023, the bank accounts exceeded federal insured limits by $251,658 and $1,495,223, respectively. Additionally, a STFIT account at a financial institution is not FDIC-insured. At June 30, 2024 and 2023, the STFIT account balance totaled $7,225,506 and $12,070,787 respectively. The STFIT account is collateralized by federal agency bonds. NOTE P: LIQUIDITY AND AVAILABILITY Financial assets available for general expenditure, that is, without donor or other restrictions limiting their use, within one year of the consolidated statement of financial position date, comprise the following: 2024 2023 Cash and cash equivalents $ 30,270,917 $ 33,119,635 Investments 10,540,054 9,463,720 Accounts receivable 5,768,125 6,706,940 Unconditional promises to give 552,834 661,008 Grants receivable 850,986 297,434 Refundable income taxes 856,179 851,065 Inventory 15,001,366 16,009,909 Total financial assets $ 63,840,461 $ 67,109,711 2024 2023 DONOR IMPOSED RESTRICTIONS: Perpetual in nature $ (75,892)$ (44,892) Subject to expenditure for specified purpose or time (2,611,581) (851,082) Net financial assets after donor-imposed restrictions 61,152,988 66,213,737 Less: Board-designated cash and investment funds (9,138,964) (8,055,146) Financial assets available to meet cash needs for general expenditures within one year $ 52,014,024 $ 58,158,591 As part of the liquidity management plan, cash in excess of daily requirements is invested in short-term investments, mutual funds, CDs, and money market funds. Occasionally, the Board designates a portion of any operating surplus to its operating reserve, which was $9,138,964 as of year-end date. The operating reserve is a board-designated fund with the objective of setting funds aside to be drawn upon in the event of financial distress or an immediate liquidity need resulting from events outside the typical life cycle of converting financial assets to cash or settling financial liabilities. In the event of an unanticipated short-term liquidity need, the Foundation also could draw upon the $7,000,000 available on its revolving credit notes payable. See Note F. As of June 30, 2024, $17.5 million of the financial assets available to meet cash needs for general expenditures within one year will be used to satisfy current liabilities, which in large part are made up of obligations to plant trees. NOTE Q: DISAGGREGATION OF REVENUE The following table shows the Foundation’s revenues from contracts with customers disaggregated according to the timing of transfer of control of goods or services: 2024 2023 REVENUE RECOGNIZED AT A POINT IN TIME Membership dues $ 5,736,659 $ 4,028,236 Forestry carbon sales 14,648,867 25,555,625 Nursery sales 5,087,350 5,359,892 Arbor Day Farm income 12,469,343 12,483,686 Rain Forest Rescue income 278,646 395,209 Other income 2,096,400 2,040,812 Total revenue recognized at a point in time $ 40,317,265 $ 49,863,460 NOTE R: CONTRACT BALANCES The following table provides information about the changes in the contract liabilities for the years ended June 30, 2024 and 2023. 2024 2023 Contract liabilities, beginning of year $ 1,645,242 $ 406,011 Recognition of revenue included in beginning balance (1,627,242) (406,011) Collection of customer prepayments 2,074,793 1,645,242 Contract liabilities, end of year $ 2,092,793 $ 1,645,242 38 Arbor Day Foundation | 2024 Annual Report Arbor Day Foundation | 2024 Annual Report 39 EXECUTIVE MANAGEMENT TEAM Dan Lambe Chief Executive Katie Loos President Yinka Akinyemi Vice President, People and Experience Paul Cooper Chief Operating Officer Britt Ehlers Vice President, Leadership Development Kimberley Kaschke Vice President, Development Dan Morrow Vice President, Partnerships Nicole Rasmussen Chief Financial Officer Katrina Wells Vice President, Marketing and Communications BOARD OF TRUSTEES Leslie Weldon Chair Ken Munson Vice Chair Pat Covey Immediate Past Chair Mak Azadi Danielle Crumrine Jennifer Greenfeld Ernesto Herrera Mark Johnson Kacey KC Denise Naguib Robert Ruano Crayton Webb We believe in the power of trees to improve our world. But we were curious — do our fellow Americans share our understanding of trees as a natural good? The Arbor Day Foundation’s Canopy Report is a wide-ranging study into how people across the U.S. feel about trees. Developed in collaboration with The Harris Poll, one of the nation’s leading consumer research firms, the report examines Americans’ engagement with green space and their awareness of the health and climate benefits of trees. What we uncovered was a profound affinity for the trees that enrich our lives, our communities, and the planet in so many ways. We hope you have enjoyed seeing the highlights of the Canopy Report throughout these pages. The Canopy Report A LOOK AT HOW AMERICA SEES TREES Dig into the details at arborday.org/canopyreport. 9 in 10 say trees contribute to their mental well-being. 77% of Americans wish their neighborhood had more trees and green spaces. 91% of Americans believe we need to replant trees that get deforested each year. NOTE S: SELF-INSURANCE PLAN The Foundation provides health insurance to its employees through a plan which is funded by both participant and employer contributions. The Foundation has pledged to make payments to the plan as needed to pay benefits and expense related to the plan. A stop loss policy limits the Foundation’s payments to $70,000 per individual and $2,727,342 aggregate. The Foundation has accrued $250,216 and $241,090 as of June 30, 2024 and 2023, respectively, for estimated costs incurred under the plan, but not yet paid. This accrual is included in accrued expenses on the consolidated statement of financial position. NOTE T: NEW ACCOUNTING STANDARD In June 2016, the FASB issued ASU 2016-13, Financial Instruments – Credit Losses (Topic 326). ASU 2016-13 significantly changed how entities will measure credit losses for most financial assets and certain other instruments that aren’t measured at fair value through net income. The most significant change in this standard is a shift from the incurred loss model to the expected loss model. Under the standard, disclosures are required to provide users of the consolidated financial statements with useful information in analyzing an entity’s exposure to credit risk and the measurement of credit losses. The FASB has subsequently issued additional, clarifying standards to address issues arising from implementation of the new current expected credit loss standard. ASU 2016-13 and all subsequently issued amendments, collectively “ASC 326,” is effective for annual reporting periods beginning after December 15, 2022. Financial assets held by the Foundation that are subject to the guidance in FASB ASC 326 were cash and cash equivalents and accounts receivable. On July 1, 2023, the Foundation adopted ASC 326. The impact of the adoption was not considered material to the consolidated financial statements and primarily resulted in enhanced disclosures only. The Foundation’s accounting policies in Note A have been updated to reflect the impact of the standard. NOTE U: SUBSEQUENT EVENTS Subsequent events have been evaluated through the audit report date, the date the consolidated financial statements were available to be issued. 211 N. 12th St | Lincoln, Nebraska 68508 | 888-448-7337 ARBORDAY.ORG We are a global nonprofit inspiring people to plant, nurture, and celebrate trees. We’ve planted more than 500 million trees — fighting climate change, strengthening communities, and restoring biodiversity in the process. 50139601 CITY OF CAPE CANAVERAL CITY COUNCIL MEETING · April 15, 2025 AGENDA ITEM SUMMARY · ITEM #5b PRESENTATIONS Subject: Presentation of Proclamation declaring the month of April as National Pickleball Month in the City of Cape Canaveral to recognize the community building capacity of the sport and promote healthy-lifestyle activities in the City. Department: Parks, Recreation and Community Affairs Summary: Pickleball was invented in Bainbridge Island, Washington, in 1965, by three fathers — Joel Pritchard, Bill Bell, and Barney McCallum — who wanted to create a game that a whole family could play together. Combining elements of tennis, badminton, and ping-pong, the sport quickly grew in popularity due to its accessibility and engaging gameplay. Pickleball offers numerous benefits, including improved cardiovascular health, enhanced coordination, and social interaction. It is easy to learn, making it an inclusive sport for all ages and skill levels. Additionally, it provides a great low-impact workout, reducing stress while promoting an active lifestyle. Beyond the physical benefits, Pickleball is a social connector. Unlike other sports, the smaller court and doubles-friendly format encourages conversation, teamwork, and camaraderie. Players of all ages and skill levels can mix easily, making it a fantastic way to meet new people and strengthen community bonds. The sport’s welcoming culture also fosters inclusivity, helping newcomers feel comfortable and engaged from day one. It’s a chance to bring people together, promote healthy relationships, and create a sense of belonging—all while enjoying an energetic and fun sport. Recognizing National Pickleball Month in the City of Cape Canaveral is not only a nod to sport itself, but to the many local players and volunteers who have spent the last several years promoting the Pickleball’s many benefits and introducing new players to the sport. Members of the Cape Canaveral Pickleball Club will be in attendance to receive this proclamation. Submitting Department Director: Molly A. Thomas Attachment(s): (1) National Pickleball Month Proclamation Financial Impact: Staff time and effort to prepare this agenda item. Reviewed by Acting Finance Director: Cheryl Puleo The Interim City Manager recommends the City Council take the following action(s): Approved by Interim City Manager: John DeLeo Attachment 1 WHEREAS, Pickleball is a rapidly growing sport that promotes physical activity, social engagement, and a sense of community for people of all ages and skill levels; and WHEREAS, the City of Cape Canaveral recognizes the importance of recreational activities in enhancing the quality of life for its residents and visitors; and WHEREAS, the growth and success of Cape Canaveral’s Pickleball program would not be possible without the dedication and hard work of enthusiastic volunteers, staff and players who have contributed their time, effort, and expertise to organizing events, creating leagues, and introducing new players to the sport; and WHEREAS, these volunteers have played a pivotal role in fostering a welcoming and inclusive environment that encourages sportsmanship, camaraderie, and active living; and WHEREAS, while Cape Canaveral has the luxury of enjoying Pickleball year-round, April marks the beginning of peak Pickleball season in most communities nationwide, making it a fitting time to celebrate the sport’s positive impact on the Cape Canaveral community; NOW, THEREFORE, I, Wes Morrison, Mayor of the City of Cape Canaveral, Brevard County, Florida, do hereby proclaim the month of April as NATIONAL PICKLEBALL MONTH And we express our deepest appreciation to the dedicated volunteers whose efforts have strengthened and expanded the Pickleball community in Cape Canaveral, making it a thriving and enjoyable activity for all. CITY OF CAPE CANAVERAL CITY COUNCIL MEETING · APRIL 15, 2025 AGENDA ITEM SUMMARY # ITEM 5c PRESENTATIONS Subject: Presentation of Proclamation declaring April 2025 as Water Conservation Month to James Cannon III, St. Johns River Water Management District. Department: Legislative Summary: The St. Johns River Water Management District (SJRWMD) is working with the State of Florida, other water management districts, local governments and water supply utilities to increase awareness about the importance of water conservation and to increase efforts to conserve water. Even though over 70% of the earth’s surface is covered by water, it is estimated that only 0.5% to 1% of this available supply is drinkable. SJRWMD encourages and supports water conservation through its water supply planning processes, coordination of educational programs and special events, cooperative funding programs, technical assistance, and regulatory programs. The month of April in Florida is typically a dry one when water demands are most acute. For this reason, SJRWMD and the State of Florida designate this month as Florida’s Water Conservation Month to encourage Floridians to conserve the State’s precious resource. Along with this, local governments are also encouraged to designate April as Water Conservation Month. Individuals are encouraged to utilize the City of Cape Canaveral’s Adopt-A-Rain Barrel Program to increase water conservation at the local level. This no-cost, voluntary program provides eligible residents and property owners with the opportunity to “adopt” 55-gallon rain barrels in order to lower municipal water consumption and decrease stormwater runoff into adjacent waterways. “Adopters” who wish to partake in this program must complete a registration form in order to be eligible to receive a rain barrel. Registration for this program is opened on a quarterly basis. City of Cocoa water utility customers are eligible for a rebate on their water bill if they install a rain barrel on their property. The City of Cape Canaveral receives its water services from the City of Cocoa, meaning most residents are eligible for this rebate. If interested in the Adopt-A-Rain Barrel Program, please email: resilience@capecanaveral.gov. Scheduled to be present to receive the proclamation is SJRWMD Intergovernmental Coordinator, James Cannon III. Submitting Council Member: Mayor Wes Morrison Attachment: Proclamation Financial Impact: Staff time and effort to prepare this agenda item. Reviewed by Interim Administrative/Financial Services Director: Cheryl Puleo The Interim City Manager recommends the City Council take the following action: Present the proclamation to Mr. Cannon. Approved by Interim City Manager: John DeLeo Proclamation City of Cape Canaveral Brevard County, Florida WHEREAS, water is a basic and essential need of every living creature; and WHEREAS, The State of Florida, Water Management Districts and the City of Cape Canaveral are working together to increase awareness about the importance of water conservation; and WHEREAS, the City of Cape Canaveral and the State of Florida has designated April, typically a dry month when water demands are most acute, Florida’s Water Conservation Month, to educate citizens about how they can help save Florida’s precious water resources; and WHEREAS, the City of Cape Canaveral has always encouraged and supported water conservation, through various educational programs, outreach, and special events; and WHEREAS, every business, industry, school and resident can make a difference when it comes to conserving water; and WHEREAS, every business, industry, school and resident can help by saving water and thus promote a healthy economy and community; and WHEREAS, efficient irrigation design, programming, and maintenance can conserve water, the City of Cape Canaveral will encourage citizens and businesses to evaluate their irrigation systems for potential efficiency enhancements; NOW, THEREFORE, be it resolved that by virtue of the authority vested in me as Mayor of the City of Cape Canaveral do hereby proclaim the month of April as Water Conservation Month The City of Cape Canaveral, Florida is calling upon each resident and business to help protect our precious resource by practicing water saving measures and becoming more aware of the need to save water. For this, the 27th year of Water Conservation Month, there will be a special focus on irrigation system evaluations. CITY OF CAPE CANAVERAL CITY COUNCIL MEETING · APRIL 15, 2025 AGENDA ITEM SUMMARY · ITEM # 7 Subject: CONSENT AGENDA The City Council may approve en mass all or some items by one motion and vote. Any Council Member may request that an item be removed from the consent agenda. Upon such request, the item will be removed from the consent agenda and considered immediately following the vote to approve the remaining consent agenda items unless placed elsewhere on the agenda by council vote. Discussion on consent agenda items will only be permitted on items removed from the consent agenda. Sec. 2-66.(b) City Code. Departments: City Clerk’s Office Summary: a. Approval of Meeting Minutes Approve or correct the following meeting minutes as submitted: i. January 28, 2025 Special (postponed from March 18, 2025) ii. February 26, 2025 Special and iii. March 18, 2025 Regular b. Verbatim Excerpt At the March 18, 2025 City Council Regular Meeting, the city council directed the city clerk to compile a verbatim excerpt under the public participation item from the January 28, 2025 Special meeting which is attached. Submitting Department Director: Esther Coulson Attachments: 1. Meeting Minutes 2. Verbatim Excerpt Financial Impact: Staff time and effort to prepare this agenda item. Reviewed by the Interim Administrative/Financial Services Director: Cheryl Puleo The Interim City Manager recommends the City Council take the following action(s): Approve the consent agenda. Approved by Interim City Manager: John DeLeo Attachment 1 DRAFT CAPE CANAVERAL CITY COUNCIL SPECIAL MEETING City Hall Council Chambers 100 Polk Avenue, Cape Canaveral, Florida 32920 Tuesday January 28, 2025 6:00 p.m. MINUTES CALL TO ORDER After the chair called the meeting to order at 6:01 p.m., Mayor Pro Tem Kellum led in reciting the Pledge of Allegiance to the flag. ROLL CALL: Council Members Present: Council Member Kay Jackson Mayor Pro Tem Mickie Kellum Mayor Wes Morrison Council Member Don Willis, and Council Member Kim Davis Others Present: City Manager Todd Morley City Attorney Anthony Garganese Administrative/Financial Services (AFS) Director John DeLeo Community & Economic Development Director Brianna Soat AFS IT Manager Michael Schaffer Human Resources/Risk Management Director Natalie Harmon Assistant to the City Manager Lisa Day Brevard County Sheriff’s Office Commander Brian Keck Brevard County Sheriff’s Office Corporal Jeremy Lewis, and City Clerk Esther Coulson APPROVAL OF AGENDA AS WRITTEN OR WITH AMENDMENTS A motion was made by Mayor Pro Tem Kellum and seconded by Council Member Jackson that the city council approve the special meeting agenda as submitted. Mayor Morrison called for a roll call vote on the motion and declared it carried unanimously. PUBLIC PARTICIPATION After Mr. Garganese confirmed, at Mayor Morrison’s request, that public comments unrelated to the item for consideration on this evening’s agenda would be at the city council’s discretion, Mayor Morrison called for interested parties to be heard: City of Cape Canaveral, Florida DRAFT City Council Special Meeting · January 28, 2025 Minutes · Page 2 of 5 After Ms. Michelle Savastano, property owner, requested that the city resolve ongoing problems experienced with her property and adjacent properties due to the aftermath of Hurricane Helene and the submittal of Federal Emergency Management applications, Mayor Morrison suggested that she send him an email to follow-up on the issue where an answer would be provided as soon as possible. Mses. Susan Denny, city resident and Planning and Zoning Board member; who addressed accountability in leadership and Virginia Scott, voiced concerns on the difficulty experienced in hearing this evening’s proceedings. Messrs. Stuart Smith, Business and Economic Development (BED) Board member and Joe Abreu, city residents, referred to good governance; transparency, and the immediate addressing of city matters; Pat Campbell, city resident, appeared by telephonic conference call, voiced concerns on the code of ordinances and code enforcement, and Bill Skinner, city resident, addressed the lack of transparency and the need to follow-up on issues; requested working together effectively, and asked to rectify code enforcement policy and procedures. The individuals below appeared before the city council citing reasons in support of the existing city manager agreement: Mses. Lisa Day, city employee, Angela Raymond, city resident and property owner, Dawn Mays, business owner and BED Chair, also voiced concerns on this evening’s meeting notice requirement; Missy Aitken, city resident, property owner, and city employee; Jeanine Coldire (who appeared by telephonic conference call); Messrs. Dan Coon, Lamar Russell, Bruce Robertson, city residents; Brandon Ibach, visitor; Bob Baugher, property and business owner; John Bond, also referred to his January 28, 2025 letter to the city council (a copy of which is filed with the supplemental papers to the minutes of this meeting). The following people came before the city council citing reasons to terminate the current city manager’s contract: Mses. Nancy Deen, Eileen Eidam, Lee Vicidonene Vicidomini, city residents; Tamara Muhlbach, Tina Freeman, city residents and property owners; Peg Schaller, city resident and property and business owner, Messrs. John Benton, property owner who addressed concerns raised at a recent hearing, and Tom Shoriak, city resident and property owner. City of Cape Canaveral, Florida DRAFT City Council Special Meeting · January 28, 2025 Minutes · Page 3 of 5 By unanimous consent, Mayor Morrison closed the public participation. CITY MANAGER EMPLOYMENT AGREEMENT Mayor Morrison gave reasons for recommending the termination of Mr. Morley’s July 24, 2020 employment agreement and distributed and cited his January 28, 2025 correspondence regarding reasons for his termination, a copy of which is filed with the supplemental papers to the minutes of this meeting. Following extensive discussions and at Mayor Morrison’s request, Mr. Garganese confirmed in the affirmative by quoting from the employment agreement subsection 11.C.(3), neglect of duty constitutes failures in supervising departments and resolving procedural issues; subsection 11.C.(4), demonstrate reckless failure in the mishandling of public records and performance in code enforcement and permitting and confirmed, in agreement with Mayor Morrison’s January 28, 2025 correspondence, same as the city council’s reasons to terminate for cause. Mr. Morley verified the 14th amendment due process issue, explained that it is the first time he has received Mayor Morrison’s January 28, 2025 correspondence, and voiced concerns on the conduct of this evening’s proceedings as he has not received notice from the city commission of the specified charges. Mr. Morley referred to the council members’ statements made at the January 25, 2025 regular meeting, voiced his belief that this evening’s proceedings is a violation of the Florida Open Public Meetings Act which ought to cease immediately, and indicated that if Mr. Garganese does not advise the city council to stop the special meeting, he would pursue legal action immediately. At Mayor Morrison’s request, Mr. Garganese described the procedures that were undertaken to notice this evening’s meeting and determined that the 14th amendment due process violation is a conclusory statement where according to the charter, city code and the subject employment agreement, there are no procedures relating to same. Subsequent to further discussion, Mr. Morley distributed and cited his revised response relating to the Fillmore Avenue and Jackson Avenue Town Home projects addressed at the January 21, 2025 regular meeting, a copy of which is filed with the supplemental papers to the minutes of this meeting. Mr. Morley referred to the advice he and Mr. Garganese initially gave to the city council that it should not have been involved in the subject project and relayed the efforts he made to follow and implement the council’s instructions which inserted itself in a civil matter. Mr. Morley recognized and accepted the city council’s prerogative, if it chooses to terminate his position at this evening’s meeting, disputed that there is no cause as he City of Cape Canaveral, Florida DRAFT City Council Special Meeting · January 28, 2025 Minutes · Page 4 of 5 does not work for one council member, and applauded the city employees present at this evening’s meeting on their professionalism, dedication and efforts. After considerable discussion, and upon Mayor Morrison’s recommendation, the city council by unanimous consent, reopened the public comments and called for interested parties to be heard: Ms. Soat gave a recollection of events that transpired on the transfer of electronic records on her city-issued cell phone at the beginning of her employment with the city. Dr. Shannan Roberts, city resident and property and business owner, addressed options: the opportunity for executive performance, planning, and evaluation and for the city council to determine a resolution. By unanimous consent, Mayor Morrison closed the public comments. Subsequent to further deliberations, a motion was made by Mayor Morrison and seconded by Council Member Jackson that the city council terminate the city manager’s employment agreement with Mr. Todd Morley effective immediately with cause and without severance as previously cited in Mayor Morrison’s January 28, 2025 correspondence. Mayor Morrison called for a roll call vote on the motion with the council members voting as follows: Council Member Kim Davis Against Council Member Jackson For Mayor Pro Tem Kellum For Mayor Wes Morrison For Council Member Don Willis Against The motion carried on a three to two (3 to 2) vote. ADJOURNMENT The meeting adjourned at 9:09: p.m. Mayor Morrison recalled the meeting to order at 9:10 p.m.; pointed out the recommendations outlined in his January 28, 2025 correspondence, and addressed on the need to reconvene to consider the appointment of an interim city manager and establishment of the next steps City of Cape Canaveral, Florida DRAFT City Council Special Meeting · January 28, 2025 Minutes · Page 5 of 5 In response to Mayor Morrison’s recommendation to appoint Ms. Day to the position of interim city manager for a short period, she gave reasons why she declined accepting the offer. Mayor Morrison indicated that this evening’s task to appoint an interim city manager will be until the February 18, 2025 regular meeting; addressed the need for someone to be a bridge, and questioned whether Mr. DeLeo would be willing to serve as interim city manager. After some discussion, Mr. Garganese addressed the option where an interim city manager can be appointed as a temporary bridge until the next regular council meeting and at that time consider where it could organize; appoint an interim city manager and conduct a search for a city manager. After discussion, Mr. DeLeo accepted the interim city manager position. A motion was made by Council Member Willis and seconded by Council Member Davis that the city council appoint Administrative/Financial Services Director John DeLeo as interim city manager effective immediately to serve as a bridge until the February 18, 2025 regular meeting. There being no one to come before the city council and by unanimous consent, Mayor Morison closed the public comments. Mayor Morrison called for a roll call vote on the motion and declared it carried unanimously. After discussion, Mr. Garganese pointed out the city charter (Article III, City Manager); noted the city council’s action, taken as a necessity, to be appropriate, and acknowledged the topics considered at this evening’s proceedings were limited. The meeting concluded at 9:23 p.m. ________________________________ ________________________________ Esther Coulson, City Clerk, MMC Wes Morrison, Mayor Attachment 1 DRAFT CAPE CANAVERAL CITY COUNCIL SPECIAL MEETING City Hall Council Chambers 100 Polk Avenue, Cape Canaveral, Florida 32920 Wednesday, February 26, 2025 6:00 p.m. MINUTES CALL TO ORDER After Mayor Morrison called the meeting to order at 6:01 p.m., Council Member Jackson led in reciting the Pledge of Allegiance to the flag. ROLL CALL: Council Members Present: Council Member Kay Jackson Mayor Pro Tem Mickie Kellum Mayor Wes Morrison Council Member Don Willis Council Member Absent: Council Member Kim Davis Others Present: City Attorney Anthony Garganese Interim City Manager Administrative/Financial Services (AFS) Director John DeLeo AFS IT Manager Michael Schaffer Public Works Services (PWS) Director June Clark Community and Economic Development Director Brianna Soat Brevard County Sheriff’s Officer Commander Byron Keck Brevard County Sheriff’s Lieutenant Scott Molyneaux Deputy City Clerk Jessica Ross City Clerk Esther Coulson 4. APPROVAL OF AGENDA AS WRITTEN OR WITH AMENDMENTS A motion was made by Council Member Willis and seconded by Council Member Jackson that the city council approve the agenda as written. Mayor Morrison called for a roll call vote on the motion and declared it carried unanimously. 5. PUBLIC PARTICIPATION Dr. Shannon Roberts, City of Cape Canaveral resident, gave her input and written recommendations regarding the city manager executive recruitment firms service City of Cape Canaveral, Florida DRAFT City Council Special Meeting · February 26, 2025 Minutes · Page 2 of 3 proposals; a copy of her communication is filed with the supplemental papers to the minutes of this meeting. After discussion and by unanimous consent, Mayor Morrison closed the public participation. 6. ITEMS FOR CONSIDERATION The city council considered its action on the written proposals received from the recruitment firms (Colin Baenziger & Associates, Slavin Management Consultants, and Strategic Government Resources (SGR)); the selection of a firm to recruit a new city manager, and the direction and authorization to the city attorney and interim city manager to prepare and execute an agreement (retainer) with the selected firm. After considerable discussion and by unanimous consent, the city council accepted the city attorney’s recommendation to administer the interviews by telephone allowing the following recruiting firms to give their respective presentations by answering questions and outlining their backgrounds, experiences, and the processes involved: - Messrs. Colin Baenziger, Senior Partner, and Scott Krim, Managing Partner, Colin Baenziger & Associates; - Mr. Robert E. Slavin, President, Slavin Management Consultants, and - Messrs. Doug Thomas, Executive Vice President, Recruitment and Leadership Development and Michael Czymbor, Senior Vice President, Strategi Government Resources. Upon Mayor Morrison’s suggestion and by unanimous consent, the city council recessed its meeting at 8:35 p.m. and reconvened at 8:45 p.m. Following extensive deliberations, a motion was made by Mayor Pro Tem Kellum and seconded by Council Member Willis that the city council retain Colin Baenziger & Associates as the recruiting firm for the city manager and direct the city attorney and interim city manager to prepare the agreement for execution consistent with the city council’s decisions. After discussion, a subsidiary motion was made Council Member Willis and seconded by Mayor Pro Tem Kellum that the city council suspend its rules under the city’s code, subsection 2-69, adjournment, to extend this evening’s proceedings until 10:15 p.m. City of Cape Canaveral, Florida DRAFT City Council Special Meeting · February 26, 2025 Minutes · Page 3 of 3 Mayor Morrison called for a roll call vote on the motion to suspend the rules under the city’s code, subsection 2-69, adjournment, and extend this evening’s proceedings until 10:15 p.m. and declared it carried unanimously. The city council expressed preference to meet individually with the recruiting firm as soon as possible, conduct a town hall meeting soliciting the residents’ input prior to the regular council meeting. Mayor Morrison referred to City of Cape Canaveral resident Dr. Shannon Robert’s email submitted earlier this day, a copy of which is filed with the supplemental papers to the minutes of this meeting. At Mayor Morrison’s request and by unanimous consent, the city council accepted public participation at this evening’s meeting. Dr. Roberts placed emphasis on her email regarding the public involvement in the city manager recruitment process; commended the city council for its decision on the recruiting firm selection, and thanked the city commission for the opportunity. ADJOURNMENT After further discussion, the meeting adjourned at 10:18 p.m. ________________________________ ________________________________ Esther Coulson, City Clerk, MMC Wes Morrison, Mayor Attachment 1 DRAFT CAPE CANAVERAL CITY COUNCIL REGULAR MEETING City Hall Council Chambers 100 Polk Avenue, Cape Canaveral, Florida 32920 Wednesday, March 18, 2025 6:00 p.m. MINUTES Council Members Present: Council Member Kay Jackson Mayor Pro Tem Mickie Kellum Mayor Wes Morrison Council Member Don Willis Council Members Absent: Council Member Kim Davis Others Present: City Attorney Anthony Garganese Interim City Manager/Administrative/Financial Services (AFS) Director John DeLeo Interim AFS Director/Finance Manager Cheryl Puleo AFS IT Manager Michael Schaffer AFS IT Support Specialist Duncan Grant Parks, Recreation and Community Affairs (PRCA) Director Molly Thomas PRCA Deputy Director and Projects and Events Manager John Mayberry Community and Economic Development (C+ED) Chief Resilience Manager Zachary Eichholz Senior Planner Conner Ford Public Works Services Director June Clark Public Works Services Deputy Director Jessica Erdman Building Official, C+ED Patrick Virrill Deputy Building Official, C+ED Isaac Leite Brevard County Sheriff’s Office (BSO) Lieutenant Wendy Wheeler BSO Deputy Joseph Schulze City Clerk Esther Coulson 1. CALL TO ORDER Mayor Morrison called the meeting to order at 6:00 p.m. 2. PLEDGE OF ALLEGIANCE Council Member Willis led in reciting the Pledge of Allegiance to the flag. City of Cape Canaveral, Florida City Council Regular Meeting – March 18, 2025 Minutes · Page 2 of 9 3. ROLL CALL After Mayor Morrison requested that the city clerk call the roll, he declared a quorum present. 4. APPROVAL OF AGENDA AS WRITTEN OR WITH AMENDMENTS The city council considered its action to approve the agenda as submitted. A motion was made by Mayor Pro Tem Kellum and seconded by Council Member Willis that the city council approve this evening’s regular agenda as written. Mayor Morrison called for a roll call vote on the motion and declared it carried unanimously. 5. PRESENTATIONS a. A1A Pedestrian Hybrid Crosswalk Council Member Willis, gave a presentation on the efforts to secure a signalized pedestrian hybrid beacon crosswalk on the A1A Pedestrian Crosswalk at Taylor Avenue. Ms. Georganna Gillette, Space Coast (Regional) Transportation Planning Organization (SCTPO), recognized the ongoing partnership towards the subject adopted Vision Zero initiative; noted the number of pedestrian fatalities in the area, and acknowledged safety as a shared responsibility. She expressed appreciation to the city council for its leadership and commitment; thanked Council Member Willis for his efforts in advocating the importance of safety on A1A where he is involved as a member of the Florida Department of Transportation (FDOT) Steering Committee, and outlined the status of FDOT’s funded and proposed projects for the neighborhood. b. Sea Grape UF IAS Ms. Holly Abeels, the University of Florida Institute of Food and Agricultural Sciences (UF/IFAS) Brevard County Extension and Florida Sea Grant Extension Agent, gave a power-point presentation showcasing best management practices regarding beachside sea grapes. Ms. Abeels described the State of Florida Department of Environmental and Protection’s (FDEP’s) coastal construction control line permit application Sprocess with municipalities. City of Cape Canaveral, Florida City Council Regular Meeting – March 18, 2025 Minutes · Page 3 of 9 Council Member Willis pointed out the previous question posed to the city council on property owners’ requirements on trimming sea grapes along the shoreline; recalled the former community and economic development director’s intent to work on same, and requested that Mr. DeLeo provide a status update report on policies being worked on at a future meeting. c. Recycling Service Day Change Request - Waste Pro Mr. Dean Ulrich, Waste Pro Inc., outlined reasons on the request to change the curbside recycling service days from Tuesdays and Fridays respectively to Wednesdays; relayed his previous discussions with management staff who voiced no objections to same, and referred to the authorized representative provision in the contract on the city manager’s representation on the administration and supervision of the agreement with Waste Pro. After Mr. Ulrich referred to Waste Pro’s flyer Your Waste Collection Days are Changing! to provide efficient and effective service sent to individual households, on behalf of the community, Mayor Morrison expressed gratitude and complimented Antwone “Brother” and the entire team for their services. (A copy of the flyer is filed with the supplemental papers to the minutes of this meeting.) Mr. Ulrich concurred in the affirmative with Mr. DeLeo’s suggestion that arrangements will be made with Ms. Jessica Dovale, City of Cocoa Utility Support Service Manager, to proceed sending to residents the respective service change messages on the utility billing notifications scheduled for mid-April 2025. After much discussion, and by unanimous consent, the city council granted Waste Pro Inc.’s request to change its curbside recycling service days from Tuesdays and Fridays respectively to Wednesdays and authorize staff to proceed on same. d. City Staff Introductions After Mr. DeLeo introduced C+ECD staff Messrs. Patrick Virrill, Building Official and Isaac Leite, Deputy Building Official, the city council welcomed them to the city and Mayor Morrison, on behalf of the council, read into the record his statement expressing appreciation to Mr. DeLeo and the entire staff for their hard work, professionalism and commitment in serving the community. (A copy of the statement is filed with the supplemental papers to the minutes of this meeting.) City of Cape Canaveral, Florida City Council Regular Meeting – March 18, 2025 Minutes · Page 4 of 9 6. PUBLIC PARTICIPATION Ms. Vicki Mace, Cape Canaveral Property Owner, referred to the medical conditions endured by Council Member Davis, prior to the adjournment of the February 18, 2025 regular council meeting, where she subsequently received medical treatment. Ms. Mace referenced some of the council members’ deliberations on public records at the time of the incident; outlined Mayor Morrison’s role in governing the council meetings, and suggested that he review his leadership over the years to the council, staff and constituents. In voicing concerns on safety, Mr. Brad Pervell, City of Cape Canaveral resident, suggested installing public transportation bump-outs and aligning bus stops on the north and southbound routes for the free flow of traffic on the A1A corridor. Mr. Pervell read into the record a statement thanking elected city officials for keeping taxes low without an increase and voiced his support and intent to volunteer with the Space Coast Little League Softball and Baseball. He advocated for funding towards the single baseball field concession stand proposal and expressed concerns on the lack of updates from the city regarding the civic hub. Mr. John Benton, City of Cape Canaveral resident, indicated that he is still waiting to be scheduled to appear for a code reduction hearing. Mr. Joe Abreu, City of Cape Canaveral resident, voiced satisfaction in the future initiative towards the Long Point Road project; requested imminent work be monitored for long term implications, and anticipated that a workshop would be held in that regard. Later in the meeting and after Mr. Abreu, in agreement with Mr. Pervell’s comments on the council keeping taxes low, he questioned the water bill increase to which Mr. DeLeo requested that he send him by email, where a response would be provided, explaining the 10 percent consumption of water on his water bill. Ms. Jodie Berger, City of Cape Canaveral resident, expressed appreciation for Council Member Willis’ support; pointed out her previous communications with the city and BCSO regarding her concerns on the size of the sea grapes on Harrison Avenue Public Beach Crossover and the activities of the homeless residing in the area, as revealed in her August 23, 2024 email; a copy of which is filed with the supplemental papers to the minutes of this meeting. City of Cape Canaveral, Florida City Council Regular Meeting – March 18, 2025 Minutes · Page 5 of 9 Ms. Berger conveyed former discussions with Melanie Cain, FDEP’s Environmental Specialist who issues dune hard-cut field permits for the region where she recalled her visit to the subject area. After Ms. Berger relayed FDEP’s requirements on the maintenance of same, Council Member Willis concurred with Mayor Morrison’s suggestion that based on Ms. Berger’s concerns, a formal process be created (similar to the council’s actions at its February 20, 2024 regular meeting) regarding the Fillmore Avenue Sea Grape Trimming. Mr. Michael Corrigan, City of Cape Canaveral resident, property owner and Bermuda House Condominium Homeowners’ Association President, voiced concerns on the continued overflowing waste on the property; the lack of response from his calls to the hauler, and acknowledged that there have been no problems with the collection of recycled waste. Mr. Corrigan reported on the number of teenagers driving their e-bikes at speed along the beach where children were present which he indicated poses a potential safety issue. Mr. Corrigan addressed the lack of conformity on the design not visible to the motorists on A1A’s sidewalks and crosswalks. Ms. Angela Raymond, City of Cape Canaveral resident and property owner, relayed her witnessing of previous events demonstrated by the city council; encouraged the council to conduct and accept diverse opinions as a positive, and voiced concurrence with Ms. Mace’ remarks. By unanimous consent and upon Mayor Morrison’s suggestion, the city council recessed its meeting at 7:44 p.m. and reconvened at 8:00 p.m. 7. CONSENT AGENDA The city council considered its action on the following consent agenda items: a. Approval of Meeting Minutes i. January 28, 2025 Special Meeting ii. February 18, 2025 Regular Meeting b. Interim City Manager Employment Agreement Approval of the interim city manager’s employment agreement. City of Cape Canaveral, Florida City Council Regular Meeting – March 18, 2025 Minutes · Page 6 of 9 c. Executive Recruitment Services Firm – City Manager Contract Approval of Colin Baenziger & Associates as the executive recruitment services firm for the city manager contract approved at the February 26, 2025 special meeting. At Mayor Morrison’s request and by unanimous consent, the city council pulled from consideration Item 7.a.i. from the consent agenda. A motion was made by Mayor Pro Tem Kellum and seconded by Council Member Willis that the city council approve consent agenda items 7.a.ii, 7.b. and 7.c. as previously cited. Mayor Morrison called for a roll call vote on the motion and declared it carried unanimously. 7. a i. January 28, 2025 Special Meeting After much discussion, Mayor Morrison pointed out Page 3 of 10, public participation . . . referred to his January 28, 2025 letter to the city council (a copy of which is filed with the supplemental papers to the minutes of this meeting) and inquired on access to same. Following further discussion and upon the city attorney’s recommendation, the city council by unanimous consent, postponed its action to approve the January 28, 2025 special meeting minutes to the April 15, 2025 regular meeting and directed the city clerk to compile a verbatim excerpt of Mr. John Bond’s comments made during the public participation portion; amend the minutes to identify the city employees who appeared, and correct the spelling of Ms. Vicidomini’s name. 8. ITEMS FOR ACTION a. Resolution 2025-05 SCTPO Interlocal Agreement The city council considered its action to adopt Resolution No. 2025-05 the title of which is as follows: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CAPE CANAVERAL, BREVARD COUNTY FLORIDA; APPROVING AN INTERLOCAL AGREEMENT FOR THE FORMATION OF A METROPOLITAN PLANNING ORGANIZATION BY AND BETWEEN THE FLORIDA DEPARTMENT OF TRANSPORTATION; THE COUNTY OF BREVARD (ALSO REPRESENTING THE VALKARIA AIRPORT, THE TITUSVILLE - City of Cape Canaveral, Florida City Council Regular Meeting – March 18, 2025 Minutes · Page 7 of 9 COCOA AIRPORT AUTHORITY, AND THE SPACE COAST AREA TRANSIT), THE CANAVERAL PORT DISTRICT A/K/A THE CANAVERAL PORT AUTHORITY, THE CITY OF TITUSVILLE, THE CITY OF COCOA, THE CITY OF ROCKLEDGE, THE CITY OF MELBOURNE (ALSO REPRESENTING THE CITY OF MELBOURNE AIRPORT AUTHORITY A/K/A MELBOURNE ORLANDO INTERNATIONAL AIRPORT), THE CITY OF WEST MELBOURNE, AND THE CITY OF PALM BAY, THE NORTH BEACHES COALITION (WHICH INCLUDES THE CITY OF COCOA BEACH AND THE CITY OF CAPE CANAVERAL), AND THE SOUTH BEACHES COALITION (WHICH INCLUDES THE CITY OF SATELLITE BEACH, THE CITY OF INDIAN HARBOUR BEACH, THE TOWN OF INDIALANTIC, AND THE TOWN OF MELBOURNE BEACH), COLLECTIVELY KNOWN AS “THE PARTIES” OR AS THE TPO; PROVIDING FOR THE REPEAL OF PRIOR INCONSISTENT RESOLUTIONS, SEVERABILITY AND AN EFFECTIVE DATE. After discussion, a motion was made by Mayor Pro Tem Kellum and seconded by Council Member Willis that the city council adopt Resolution 2025-05 as previously cited. After discussion, Mayor Morrison called for a roll call vote on the motion and declared it carried unanimously. Mayor Morrison opened the public hearings at this evening’s meeting. PUBLIC HEARINGS b. Second Reading and Public Hearing – Ordinance 2025-01 – Comprehensive Plan Coastal Management and Future Land Use Element – Perils of Flood It now being the time advertised to consider the enactment of Ordinance No. 2025-01, Mr. Garganese read into the record the following title and Mayor Morrison called for interested parties to be heard: ORDINANCE NO. 01-2025; AMENDING THE CITY OF CAPE CANAVERAL COMPREHENSIVE PLAN COASTAL MANAGEMENT AND FUTURE LAND USE ELEMENTS TO ADDRESS PERILS OF FLOOD IN ACCORDANCE WITH THE REQUIREMENTS OF 163.3178(2)(F), FLORIDA STATUTES AND OTHER APPLICABLE LAW; PROVIDING FOR THE REPEAL OF City of Cape Canaveral, Florida City Council Regular Meeting – March 18, 2025 Minutes · Page 8 of 9 PRIOR INCONSISTENT ORDINANCES AND RESOLUTIONS, SEVERABILITY, INCORPORATION INTO THE COMPREHENSIVE PLAN, AN EFFECTIVE DATE AND LEGAL STATUS OF THE PLAN AMENDMENTS, SECOND READING. (First reading was held on December 17, 2024.) There being no one from the public to come before the city council, by unanimous consent, Mayor Morrison closed the public hearing. After Mr. Eichholz noted the track changes on the subject comprehensive plan in compliance with the state (Florida Department of Economic Opportunity), a motion was made by Mayor Pro Tem Kellum and seconded by Council Member Willis that the city council enact Ordinance 2025-01 as previously cited to become effective thirty-one days after the state land planning agency notifies the city that the plan amendment package is complete according to the law. Mayor Morrison called for a roll call vote on the motion and declared it carried unanimously. END OF PUBLIC HEARINGS 9. UNFINISHED BUSINESS There were no unfinished business items to address at this time. 10. ITEMS FOR DISCUSSION There were no items to discuss at this time. 11. REPORTS a. Monthly Financial Report – January 2025 The monthly financial report for January 2025 was not addressed at this time. b. Diamond Award Later in the meeting, Council Member Willis extended congratulations to Ms. Thomas for receiving the 2025 East Central Florida Diamond Award from the East Central Florida Regional Planning Council recognizing the City of Cape Canaveral Cultural Arts Preservation and Enrichment (CAPE) Center in the Innovative Places Category. City of Cape Canaveral, Florida City Council Regular Meeting – March 18, 2025 Minutes · Page 9 of 9 c. Tennis Court Council Member Jackson pointed out her attendance at the recent Culture and Leisure Services Board meeting. She relayed the temporary solution proposed by Ms. Marci Lefkoff, Nancy Hanson Recreation Complex Senior Program Coordinator and Facility Manager, to refurbish the Nancy Hanson Tennis Court; reported on Ms. Thomas’ efforts to work on same , and thanked staff in that regard. d. 2024 State of the City Mayor Morrison commended staff for the city’s 2024 State of the City publication which was distributed to the city council; a copy of which is filed with the supplemental papers to the minutes of this meeting. 12. ADJOURNMENT After further discussion, the meeting adjourned at 8:50 p.m. ________________________________ ________________________________ Esther Coulson, City Clerk, MMC Wes Morrison, Mayor Attachment 2 CAPE CANAVERAL CITY COUNCIL SPECIAL MEETING City Hall Council Chambers 100 Polk Avenue, Cape Canaveral, Florida 32920 Tuesday January 28, 2025 6:00 p.m. VERBATIM EXCERPT MINUTES CALL TO ORDER After the chair called the meeting to order at 6:01 p.m., Mayor Pro Tern Kellum led in reciting the Pledge of Allegiance to the flag. ROLL CALL: Council Members Present: Council Member Mayor Pro T em Mayor Council Member Council Member Others Present: City Manager City Attorney Administrative/Financial Services (AFS) Director Community & Economic Development Director AFS IT Manager Human Resources/Risk Management Director Assistant to the City Manager Brevard County Sheriff's Office Commander Brevard County Sheriff's Office Corporal City Clerk PUBLIC PARTICIPATION Mayor: John Bond, Lisa Day, Susan Denny. Kay Jackson Mickie Kellum Wes Morrison Don Willis, and Kim Davis Todd Morley Anthony Garganese John Deleo Brianna Soat Michael Schaffer Natalie Harmon Lisa Day Brian Keck Jeremy Lewis, and Esther Coulson Bond: Normally, I don't need a mike but for recording purposes. Mr. Mayor, I have supported you in the past but absolutely cannot do so tonight. I am going to try to write a wrong before it even occurs, You have seen the letter that is in front of you and it is my understanding that those allegations have already been reported to the state. So we will see what comes out of that. I know you don't like Todd Morley, the city manager. I also know that there were two issues caused by employees for which you are trying to hold the city manager accountable, Those long term employees are no longer with City of Cape Canaveral, Florida City Council Special Meeting · January 28, 2025 Verbatim Excerpt · Page 2 of 3 Mayor: the city and at least one of them was fired by Todd. Todd spent a lot time fixing the issues that had happened, they were pretty much due to permitting, He is the best city manager we have ever had, of course, I was not around here when the city was founded in 1966, I was five years-old. You will remember the fiasco of David Green, his reign and what had happened at the end. Todd is a delight and very popular with the residents. His experience, he is intelligent, he is objective, and his work is widely admired by a lot of people and other cities would love to get their hands on him -- we cannot let that happen, he is too loyal to the city. Now let's talk about something else that really counts and that is money. If you fire Todd, it is going to cost $200,000 to $300,000 to replace him and that is not exaggerating. You are going to have to pay him either his severance which is about $60,000 plus or you are going to wind up paying his attorneys fees. You will also going to have to pay a consultant or headhunter to find another city manager, and 20 years' ago I don't know if you were around, it cost about $182,000 to hire David Green. So, with the extreme rollbacks that you have instituted, the city cannot afford to do this right now. With the condo reassessments when the condo reassessments take place after the 15 to 20 percent drop in value over the last 18 months, the coffers are going to be very very empty and I know as a real estate broker, I know that the market is not coming back overnight. All of this is wrong, is very wrong. This will be a stain on your legacy and the city in general and we don't need this type of publicity. I am asking you to drop this action it makes no sense to move forward. Thank you Thank you. ADJOURNMENT The meeting adjourned at 9:09: p.m. The meeting concluded at 9:23 p.m. City of Cape Canaveral, Florida City Council Special Meeting · January 28, 2025 Verbatim Excerpt · Page 3 of 3 CERTFICATE I hereby certify that the foregoing verbatim transcript is a true and correct excerpt of proceedings that was held by the City of Cape Canaveral Council at its special meeting on January 28, 2025; that the official minutes of such meeting will be placed on the city council's regular agenda for approval on April 15, 2025 and that said minutes, upon approval, will be subsequently placed permanently on file in the city clerk's office. Esther B. Coulson, MMC City Clerk March 30, 2025 CITY OF CAPE CANAVERAL CITY COUNCIL MEETING · April 15, 2025 AGENDA ITEM SUMMARY · ITEM # 8a Subject: Motion to consider the approval of City Hall Office Build-Out Project Invitation to Bid (ITB) No. 2024-05 to the most responsive and responsible bidder in the amount of $53,731.00 to JCKC Construction LLC. and authorize Interim City Manager to execute same. Department: Capital Projects Summary: City Hall office space has/will reach full capacity in the next fiscal year. We currently have two offices on the second floor of City Hall that are being shared by Staff. While this is a temporary solution, it is not ideal, as these offices often deal with private/sensitive communications and discrete interactions with employees (IT & HR). In addition, as we hire for new key positions in the upcoming fiscal year, we will require additional office space for those individuals as well. The City Hall office build-out Project proposes two Phases to accomplish a four-office expansion to meet current and future needs. Under Phase I of the Project, the large storage room/closet will be transformed into three individual offices. In Phase II of the project, the under-utilized alcove area will be made into one additional office space. With the quotes received, both Phase I and Phase II would be done concurrently. The build-out of these offices, will allow us to then utilize vacant space more effectively and efficiently, while addressing Staff’s growing needs. Firm Selection Process: Staff advertised for bids on February 13, 2025 by posting (1) a legal ad in the Florida Today newspaper, (2) a notice on the City web page, and (3) bid information on DemandStar (Internet bid service). A mandatory pre-bid meeting was held on February 26, 2025, and a total of five (5) potential bidders attended the meeting. Three (3) contractors submitted bids for the Project, which were opened at City Hall at 2:05 p.m. on Thursday, March 20, 2025 (Attachment 1). Upon review of the submitted bids, Staff recommend award of the bid to JCKC Construction LLC. with a bid amount of $53,731.00. A proposed Construction Agreement with JCKC Construction LLC. is included (Attachment 2). Submitting Department Director: Tim Carlisle Attachment(s): 1. Bid Opening Minutes 2. Construction Agreement Financial Impact: $53,731.00 for the City Hall Office Buildout Project funded by General Fund CIP IM-12 awarded to JCKC Construction LLC. Staff time and effort to prepare this agenda item. Reviewed by Interim Administrative/Financial Services Director: Cheryl Puleo The Interim City Manager recommends the City Council take the following action(s): Approve awarding Invitation to Bid (ITB) 2024-05 to the most responsive and responsible bidder, JCKC Construction LLC., in the amount of $53,731.00 for the City Hall Office Buildout Project and authorize Interim City Manager to execute same. Approved by Interim City Manager: John DeLeo CITY OF CAPE CANAVERAL INVITATION TO BID 2024-05 City Hall Build-Out City Hall Conference Room A 101 100 Polk Avenue, Cape Canaveral, Florida 32920 Thursday, March 20, 2025 2:00 p.m. MINUTES Present: Capital Projects Director/Moderator Capital Projects Coordinator Infrastructure Maintenance Manager Executive Assistant, City Manager's Office City Clerk CALL TO ORDER Tim Carlisle Laura Cullifer David Coulter Lisa Day Esther Coulson The moderator called the bid opening to order at 2:05 p.m. OPENING OF BIDS The moderator announced and opened the following bid proposals: Company, Location -MIE Inc, Altamonte Springs, Florida -JCKC Construction LLC, Casselberry, Florida -Doug Wilson Enterprises Inc., Merritt Island, Florida OTHER BUSINESS. Bid Amount $74,643 • Phase I, $56,425 • Phase 11, $18,219 $53,731 • Phase 1, $36,837 • Phase 11, $16,984 $40,560 • Phase I, 27,560 • Phase 11, $13,000 The moderator announced that upon evaluation of the vendors' proposals received, the bidders will be receiving notification at a future date. ADJOURNMENT The meetin a ~ourned at 2:10 p.m. Ison, City Clerk, MMC Attachment 1 City Hall Office Build-Out 00500-1 Construction Agreement 2024-05 February 2025 Form v. 9.2024 CITY OF CAPE CANAVERAL CONSTRUCTION AGREEMENT CITY HALL OFFICE BUILD-OUT THIS AGREEMENT is made this ____ day of ____________, 2025 by and between the CITY OF CAPE CANAVERAL, a Florida municipal corporation (herein referred to as OWNER) and _____________________________________________________ a Florida corporation authorized and duly licensed to do business in the State of Florida (herein referred to as CONTRACTOR), as follows: 1.DESCRIPTION OF WORK - CONTRACTOR shall perform the work, in accordance with the Contract Documents for the construction/renovation of four (4) offices as set forth in Scope of Services and the Contract Documents described in Section 2 herein (“the Project”). 2.CONTRACT DOCUMENTS - The Contract Documents consist of this Agreement; Exhibits andAddendum(s) to the Agreement; the Construction Drawings for City of Cape Canaveralprepared by the City dated February 2025; Bid #2024-05, dated February 2025; Final BidSpecifications dated February 2025; ITB Documents issued by the City, dated February 2025;Contractor’s Bid Submittal, dated March 2025; General Conditions, if any; Supplemental Termsand Conditions by the City, if any; all Change Orders approved by the City after execution ofthis Agreement, if any; and the Punchlist prepared by the Parties following substantialcompletion. These Contract Documents are hereby incorporated into this Contract by thisreference. The CONTRACTOR represents and agrees that it has carefully examined andunderstands this Agreement and the other Contract Documents, has investigated the nature,locality and site of the Work and the conditions and difficulties under which it is to beperformed and that it enters into this Agreement on the basis of its own examination,investigation and evaluation of all such matters and not in reliance upon any opinions or representations of the OWNER, or of any of their respective officers, agents, servants, or employees. The Contract Documents are complementary, and what is called for by any one shall be as binding as if called for by all. The intent of the Contract Documents is to include all labor, materials, equipment, transportation, taxes, fees and incidentals necessary for the proper and complete execution of the Work for each Project. Materials or Work described in words which so applied have a well-known technical or trade meaning shall be held to refer to such recognized standards. Any discrepancies or omissions found in the Contract Documents shall be reported to the City’s Project Manager immediately. The City’s Project Manager will clarify discrepancies or omissions, in writing, within a reasonable time. 3.ORDER OF PRECEDENCE - In case of any inconsistency in any of the documents bearing on the Agreement between the OWNER and the CONTRACTOR, the inconsistency shall beresolved by giving precedence in the following order: a.Change Orders b.Agreement, Exhibits and Addenda c.Supplemental Terms and Conditions Attachment 2 City Hall Office Build-Out 00500-1 Construction Agreement 2024-05 February 2025 Form v. 9.2024 d. General Terms and Conditions e. Engineering Plans and Drawings f. ITB issued by the City of Cape Canaveral, including any subsequently issued Addenda g. Contractor’s Bid Submittal h. Punchlist Any inconsistency in the work description shall be clarified by the OWNER and performed by the CONTRACTOR. 4. AGREEMENT INTERPRETATION - At its discretion, during the course of the work, should any errors, ambiguities, or discrepancies be found in the Contract Documents, the OWNER at its sole discretion will interpret the intent of the Contract Documents and the CONTRACTOR hereby agrees to abide by the OWNER’s interpretation and agrees to carry out the work in accordance with the decision of the OWNER. 5. BRAND NAME MATERIALS - Whenever Materials or Equipment are specified or described in the Drawings or Specifications by using the name of a proprietary item or the name of a particular Supplier, the naming of the item is intended to establish the type, function and quality required. The CONTRACTOR will be responsible for all coordination necessary to accommodate the material, article, or equipment being provided without additional cost to the OWNER. Unless the name is followed by words indicating that no substitution is permitted, a substitute material, article, or equipment is allowed if it is reasonably equivalent to the brand name specified and CONTRACTOR certifies in writing that the proposed substitute will perform adequately the functions called for by the general design, be similar and of equal substance to that specified and be suited to the same use and capable of performing the same function as that specified. . The OWNER has full discretion to decide whether a substitute is reasonably equivalent. CONTRACTOR must notify the OWNER in writing prior to use of the substitute for a specified brand name and allow the OWNER to make a determination before CONTRACTOR uses the substitute. 6. CONTRACT TIME - a. All provisions regarding Contract Time are essential to the performance of this Contract. b. Contract Time. The Contract Time shall begin to run upon the OWNER’s issuance of the Notice to Proceed. The CONTRACTOR shall sign the Notice to Proceed and deliver it to the OWNER’s Project Manager. City Hall Office Build-Out 00500-1 Construction Agreement 2024-05 February 2025 Form v. 9.2024 c. Substantial Completion. The Work shall be substantially completed within One Hundred and Eighty (180) calendar days after the date when the Contract Time begins to run. The date of Substantial Completion of the Work is the date certified in writing by the OWNER when (1) construction is sufficiently complete, in accordance with the contract documents, so the OWNER can occupy or utilize the work for its intended purpose, as expressed by the contract documents, and (2) any additional project- specific requirements or milestones for “Substantial Completion” identified in the general, special, or technical conditions or construction plans have been satisfied. d. Punchlist Creation and Acceptance. No more than 10 calendar days following Substantial Completion, the CONTRACTOR shall provide to OWNER a draft Punchlist detailing the remaining items and estimated cost of each required to render the Work complete, satisfactory, and acceptable. OWNER shall review the draft Punchlist and provide any comments to the CONTRACTOR. The OWNER and CONTRACTOR shall cooperate in the development of the Punchlist regarding both the items to be included and the estimated cost of each. The OWNER shall approve a final Punchlist within 30 calendar days for projects costing less than or equal to $10 million or 45 calendar days for projects costing over $10 million) of Substantial Completion. OWNER shall deliver a final approved Punchlist to CONTRACTOR no more than 5 calendar days following final approval of the Punchlist. If the CONTRACTOR fails to coordinate with the OWNER to create a Punchlist and the OWNER has given the CONTRACTOR written notice of the failure, then the OWNER may withhold 150 percent of the estimated costs required to complete the items the OWNER intended to include on the Punchlist, without input from the CONTRACTOR, and shall deliver the Punchlist within the time period in this subsection. The failure to include any corrective work or pending items not yet completed on the Punchlist does not alter the responsibility of the CONTRACTOR to complete all the Work purchased under this Agreement. e. Final Completion. The Work shall be finally completed, ready for Final Payment within sixty (60) calendar days after the date of delivery of the final, approved Punchlist, which shall be at least 30 calendar days following the delivery of the final approved Punchlist. f. The parties acknowledge that the Contract Time provided in this subsection includes consideration of adverse weather conditions common to Central Florida including the possibility of hurricanes and tropical storms. g. If applicable to the particular Work required by this Agreement, Float time is allocated specifically to the Contractor's responsibility for coordination of utility relocations as described in the General Conditions and is included in the Contract Time provided by this Section. OWNER will not consider any Contract Time extensions related to utility coordination matters including, but not limited to, utility relocations and conflicts, unless City Hall Office Build-Out 00500-1 Construction Agreement 2024-05 February 2025 Form v. 9.2024 the utility relocation delays exceed the float time and also extend the Project Schedule’s Critical Path. h. In the event that the Work requires phased construction, then multiple points of Substantial Completion may be established in the Supplementary Conditions. If the Work requires phased construction, a Punchlist shall be created for each phase of construction, and the timeline established herein for Punchlist compliance shall be followed for each phase. 7. LIQUIDATED DAMAGES - OWNER and CONTRACTOR recognize that time is of the essence of this Agreement and that OWNER will suffer financial loss if the Work is not substantially complete within the time specified in Paragraph 6 above, plus any extensions thereof allowed in accordance with the General Conditions. OWNER and CONTRACTOR also recognize the delays, expense, and difficulties involved in proving in a legal or arbitration preceding the actual loss suffered by OWNER if the Work is not substantially complete on time. Accordingly, instead of requiring any such proof, OWNER and CONTRACTOR agree that as liquidated damages for delay (but not as a penalty) CONTRACTOR shall pay OWNER $500.00 for each calendar day that expires after the time specified in Paragraph 6 for substantial completion until the work is substantially complete and $500.00 for each calendar day that expires after the time specified in Paragraph 6 for final completion until the work is finally complete, and that OWNER has paid to CONTRACTOR the consideration of Ten ($10.00) Dollars as consideration for this provision. The liquidated damages provided in this Section are intended to apply even if CONTRACTOR is terminated, in default, or if the CONTRACTOR has abandoned the Work. This provision binds Contractor’s performance bond surety. 8. CONTRACT PRICE, UNIT PRICE CONTRACT - The OWNER will pay the CONTRACTOR in current funds for the performance of the work in accordance with the Contract Documents, subject to additions and deductions approved by Change Order, the Total Contract Price of __________________________________________________ and xx/100 Dollars ($______________). CONTRACTOR agrees to accept the Contract Price as full compensation for performing all Work, furnishing all Materials, and performing all Work embraced in the Contract Documents. The CONTRACTOR acknowledges that CONTRACTOR studied, considered, and included in CONTRACTOR's Total Bid all costs of any nature relating to: (1) performance of the Work under Florida weather conditions; (2) applicable law, licensing, and permitting requirements; (3) the Project site conditions, including but not limited to, subsurface site conditions; (4) the terms and conditions of the Contract Documents, including, but not limited to, the indemnification and no damage for delay provisions of the Contract Documents. The CONTRACTOR acknowledges that performance of the Work may involve significant Work adjacent to, above, and in close proximity to Underground Facilities including utilities which will require the support of active utilities, as well as, the scheduling and sequencing of utility installations, and relocations (temporary and permanent) by CONTRACTOR. (1) In addition to the acknowledgments previously made, the CONTRACTOR acknowledges that the CONTRACTOR's Total Bid (original Contract Price) specifically City Hall Office Build-Out 00500-1 Construction Agreement 2024-05 February 2025 Form v. 9.2024 considered and relied upon CONTRACTOR's own study of Underground Facilities, utilities in their present, relocated (temporary and permanent) and proposed locations, and conflicts relating to utilities and Underground Facilities. (2) The CONTRACTOR acknowledges that CONTRACTOR's Total Bid (original Contract Price) considered and included all of CONTRACTOR's costs relating to CONTRACTOR's responsibilities to coordinate and sequence the Work of the CONTRACTOR with the work of the OWNER, if any, with its own forces, the work of other contractors, if any, and the work of others at the Project site. Payments will be made to the CONTRACTOR for actual quantities installed on the basis of the Schedule of Unit Prices included as a part of the Bid, which shall be as fully a part of the Contract as if attached or repeated herein. Where the Contract Documents provide for Unit Price Work, the Contract Price stated in the Agreement will include for all Unit Price Work an amount equal to the sum of the Unit Prices for each item of Unit Price Work times the estimated quantity of each item as indicated in the Contract Documents. Each Unit Price will be deemed to include an amount considered by CONTRACTOR to be adequate to cover all costs, including supplemental and administrative costs, and profit. 9. TERMINATION; DEFAULT BY CONTRACTOR AND OWNER’S REMEDIES - The OWNER reserves the right to revoke and terminate this Agreement and rescind all rights and privileges associated with this Agreement, without penalty, for convenience. Further, the OWNER reserves the right to revoke and terminate this Agreement in the following circumstances, each of which shall represent a default and breach of this Agreement: a. CONTRACTOR defaults in the performance of any material covenant or condition of this Agreement and does not cure such other default within seven (7) calendar days after written notice from the OWNER specifying the default complained of, unless, however, the nature of the default is such that it cannot, in the exercise of reasonable diligence, be remedied within seven (7) calendar days, in which case the CONTRACTOR shall have such time as is reasonably necessary to remedy the default, provided the CONTRACTOR promptly takes and diligently and continuously pursues such actions as are necessary therefore; or b. CONTRACTOR is adjudicated bankrupt or makes any assignment for the benefit of creditors or CONTRACTOR becomes insolvent, or is unable or unwilling to pay its debts; or c. CONTRACTOR has acted negligently, as defined by general and applicable law, in performing the Work hereunder; or d. CONTRACTOR has committed any act of fraud upon the OWNER; or e. CONTRACTOR has made a material misrepresentation of fact to the OWNER while performing its obligations under this Agreement; or City Hall Office Build-Out 00500-1 Construction Agreement 2024-05 February 2025 Form v. 9.2024 f. CONTRACTOR is experiencing a labor dispute, which threatens to have a substantial, adverse impact upon performance of this Agreement without prejudice to any other right, or remedy OWNER may have under this Agreement. In the event of an uncured default by CONTRACTOR, the OWNER shall have the right to exercise any other remedy the OWNER may have by operation of law, without limitation, and without any further demand or notice. In the event of such termination, OWNER shall be liable only for the payment of all unpaid charges, determined in accordance with the provisions of this Agreement, for Work properly performed prior to the effective date of termination, which may be a set-off to OWNER’s damages. 10. FORCE MAJEURE - Any delay or failure of either party in the performance of its required obligations hereunder shall be excused if and to the extent caused by acts of God; fire; flood; windstorm; explosion; riot; war; sabotage; strikes (except involving CONTRACTOR's labor force); extraordinary breakdown of or damage to OWNER 's affiliates' generating plants, their equipment, or facilities; court injunction or order; federal and/or state law or regulation; or order by any regulatory agency; provided that prompt notice of such delay is given by such party to the other and each of the parties hereunto shall be diligent in attempting to remove such cause or causes. 11. SEVERABILITY - In the event any portion or part thereof of this Agreement is deemed invalid, against public policy, void, or otherwise unenforceable by a court of law, the validity and enforceability of the remaining parts of this Agreement shall otherwise be fully enforceable. 12. PROGRESS PAYMENTS PRIOR TO SUBSTANTIAL COMPLETION; DUE DATE FOR PROGRESS PAYMENTS; SUBMITTAL OF PAYMENT REQUESTS; CHANGE ORDERS – No payments shall be made where a Payment and Performance Bond is required herein until OWNER receives a certified copy of the recorded Bond. OWNER shall make progress payments on account of the contract price to CONTRACTOR, on the basis of application for payments submitted to the OWNER or OWNER’s Project Manager, by CONTRACTOR as the work progresses, and in accordance with the Contract Documents. By submitting each request for a progress payment, the CONTRACTOR certifies, to the best of its knowledge and belief, that: (1) The amounts requested are only for performance in accordance with the specifications, terms, and conditions of the contract; (2) All payments due to subcontractors and suppliers from previous payments received under the contract have been made, and timely payments will be made from the proceeds of the payment requested, in accordance with subcontract agreements; (3) The request is made in good faith and is a true and accurate accounting of the work performed and materials supplied; and (4) The representative signing the request for a progress payment is authorized to certify the request on behalf of the CONTRACTOR. Progress payments may be withheld if: a. Work is found defective and not remedied; b. CONTRACTOR does not provide consent of surety with each payment application; City Hall Office Build-Out 00500-1 Construction Agreement 2024-05 February 2025 Form v. 9.2024 c. Another contractor is damaged by an act for which CONTRACTOR is responsible; or d. In the opinion of the OWNER that CONTRACTOR's work is not progressing satisfactorily. OWNER herein () designates or (X) does not designate an agent, i.e., an architect or engineer, that must approve any payment request or invoice before the payment request or invoice is submitted to OWNER for payment. If an agent must approve the payment request or invoice before the payment request or invoice is submitted to OWNER, payment is due 25 business days after the date on which the payment request or invoice is stamped as received as provided in s. 218.74(1), Florida Statutes, except to the extent that the payment request or invoice does not meet contract requirements. The CONTRACTOR may send OWNER an overdue notice. If the payment request or invoice is not rejected within 4 business days after delivery of the overdue notice, the payment request or invoice shall be deemed accepted, except for any portion of the payment request or invoice that is inaccurate or misleading. If an agent need not approve the payment request or invoice submitted by CONTRACTOR, payment is due 20 business days after the date on which the payment request or invoice is stamped as received as provided in s. 218.74(1), Florida Statutes, except to the extent that the payment request or invoice does not meet contract requirements. If OWNER disputes a portion of a payment request or an invoice, the undisputed portion shall be timely paid. OWNER shall reject payment requests or invoices in accordance with the procedure established in s. 218.735, Florida Statutes. OWNER will assign, in writing, a representative of_______________ as the agent or office to which the CONTRACTOR must submit payment requests or invoices to OWNER. The OWNER further hereby identifies _____________________ Attn. ______________, as the agent that must approve payment requests prior to their submission to OWNER. By making payments OWNER does not waive claims including but not limited to: a. Faulty work appearing after substantial completion has been granted; b. Work that does not comply with the Contract Documents: c. Failure of Contractor to comply with any special guarantees required by the Contract Documents. Further, OWNER may withhold additional payment in anticipation of liquidated damages equal to the product of the number of Days after the scheduled Contract Time (Substantial Completion or Final Completion) and the amount of liquidated damages set forth in this Contract if CONTRACTOR is behind schedule and it is anticipated by OWNER that the Work will not be completed within the Contract Time. The additional retainage, under this subsection, may at the OWNER'S discretion be withheld from subsequent Progress Payments. The City, by written change order and without invalidating the Agreement, may order extra Work or make changes by altering, adding to, or deducting from the Work, the contract City Hall Office Build-Out 00500-1 Construction Agreement 2024-05 February 2025 Form v. 9.2024 sum being adjusted accordingly. Additional time required for any change in Work must be included with the requested Change Order. In giving instructions, the City’s Project Manager will have authority to make minor changes in the Work, not involving extra cost or time, and not inconsistent with the purpose of the Work, but otherwise, except in an emergency endangering life or property, no extra work or change will be made unless it goes through the City’s written Change Order process and is approved by the City, and no claim for an addition to the contract sum or time will be valid unless so ordered in writing. The value of any such extra Work or change will be determined in one or more of the following ways: a. By mutual acceptance of a lump sum. b. By unit prices named in the contract or subsequently agreed upon. c. By cost and percentage or by cost and a fixed fee. If none of the above methods is agreed upon, the CONTRACTOR, provided it receives an order as above, shall proceed with the work. In such case and also under case (3) above, the CONTRACTOR shall keep and present in such form as the City’s Project Manager may direct, a correct account of the actual cost of labor and materials, substantiated by back-up documentation. In any case, the City’s Project Manager will certify to the amount, including reasonable allowances for overhead and profit, due to the CONTRACTOR. Pending final determination of value, payments on account of changes will be made on the City’s Project Manager’s estimate. Furthermore, if the CONTRACTOR claims that any instructions by drawings or otherwise involve extra cost under the Contract Documents, it shall give the City written notice thereof within ten (10) days after the receipt of such instructions, and in any event before proceeding to execute the work, except in emergency endangering life or property, and the procedure shall then be as provided above under this section. Claims will not be processed unless filed in writing before any work has commenced. In addition, if the City’s Project Manager deems it appropriate the City may accept defective or incomplete work, and an equitable deduction from the Contract Price will be made therefor by Change Order. 13. FINAL PAYMENT - OWNER shall withhold up to 5% of the Contract Price until the date of Substantial Completion, in accordance with the Local Government Prompt Payment Act (“Act”). As provided in Section 6 above, within 10 calendar days of Substantial Completion, the CONTRACTOR shall create and deliver to OWNER a draft Punchlist detailing Work which must still be completed to reach Final Completion under the terms of this Agreement, and the estimated cost to complete each item. Within thirty (30) calendar days of Substantial Completion for projects with a cost of $10 million or less or within forty-five (45) calendar days of Substantial Completion for projects with a cost of over $10 million, the OWNER shall approve a finalized Punchlist. As provided above, the OWNER and CONTRACTOR shall coordinate and cooperate in the development of the final Punchlist. Within 5 calendar days of OWNER finalizing and approving the Punchlist, the OWNER shall deliver the final approved Punchlist to CONTRACTOR. City Hall Office Build-Out 00500-1 Construction Agreement 2024-05 February 2025 Form v. 9.2024 Within 20 calendar days of the delivery of the final approved Punchlist, and only upon receipt of a proper invoice or payment request from CONTRACTOR, OWNER shall pay to CONTRACTOR the remaining contract balance, including all retainage previously withheld, less an amount equal to 150 % of the estimated cost to complete the items on the Punchlist, except as provided herein. Should no Punchlist be created within the thirty or forty-five day timeframe, as applicable, because of the failure of CONTRACTOR to cooperate with OWNER, OWNER shall pay to CONTRACTOR the remaining contract balance, including all retainage previously withheld, less an amount equal to 150 % of the estimated cost to complete the items on the Punchlist as determined solely by the OWNER. CONTRACTOR may submit a proper invoice or payment request for the amount of retainage held to complete the Punchlist items only once all Punchlist items have been completed to the satisfaction of the OWNER. OWNER may continue to withhold retainage if a good faith dispute exists as to whether one or more Punchlist items has been completed in accordance with the terms of this Agreement up to 150% of the total costs to complete those items in dispute. The date of Final Completion shall be no less than 30 days following delivery of the final approved Punchlist to CONTRACTOR. The remaining retainage amount withheld shall be released with the Final Payment after the issuance of the Final Completion Certificate. The Final Completion Certificate shall be issued upon completion of all remaining Punchlist items. Consent of surety is required for final payment. OWNER shall make final payment to CONTRACTOR within thirty (30) days after the work is fully and properly completed, if the contract has been fully and timely performed, but subject to the condition that final payment shall not be due until CONTRACTOR has delivered to OWNER all close-out documentation. 14. DESIGNATION OF PROJECT MANAGER OR ARCHITECT OR LANDSCAPE ARCHITECT: DUTIES AND AUTHORITY - The duties and authority of the OWNER are as follows: a. General Administration of Contract. The primary function of the OWNER is to provide the general administration of the contract. In performance of these duties, the City Manager or their authorized representative is the OWNER’s Project Manager during the entire period of construction. The OWNER (CITY) may change the Project Manager during the term of this contract. b. Inspections, Opinions, and Progress Reports. The OWNER shall be kept familiar with the progress and quality of the work by CONTRACTOR and may make periodic visits to the work site. The OWNER will not be responsible for the means of construction, or for the sequences, methods, and procedures used therein, or for the CONTRACTOR's failure to perform the work in accordance with the Contract Documents. c. Access to Worksite for Inspections. The OWNER shall be given free access to the worksite at all times during work preparation and progress. The Project Manager is not obligated to make exhaustive or continuous on-site inspections to perform his duties of checking and reporting on work progress, and any such inspections shall not waive Owner's City Hall Office Build-Out 00500-1 Construction Agreement 2024-05 February 2025 Form v. 9.2024 claim regarding defective work by Contractor. No inspector is authorized to change any provision of the specifications without written authorization of the City’s Project Manager, nor shall the presence or absence of an inspector relieve the CONTRACTOR from any requirements of the Contract Documents. If the specifications, the City’s instructions, laws, ordinances, or any public authority, require any work to be specially tested or approved, the CONTRACTOR shall give the City timely notice of its readiness for inspection, and of the date fixed for such inspection. Inspections by the City’s Project Manager will be promptly made. If upon inspection such work is found not in accordance with the Contract Documents, the CONTRACTOR shall pay such cost, including compensation for professional services, and an appropriate deductive Change Order shall be issued. d. Interpretation of Contract Documents: Decisions on Disputes. The OWNER will be the initial interpreter of the contract document requirements, and make decisions on claims and disputes between Contractor and Owner. e. Rejection and Stoppage of Work. The OWNER shall have authority to reject work which in its opinion does not conform to the Contract Documents, and in this connection may stop the work or a portion thereof, when necessary. f. Payment Certificates. The OWNER will determine the amounts owing to CONTRACTOR as the work progresses, based on CONTRACTOR's applications and OWNER's inspections and observations, and will issue certificates for progress payments and final payments in accordance with the terms of the Contract Documents. g. City Reviews and Status. The City’s review, inspection, or approval of any Work, applications for payment, or other submittals shall be solely for the purpose of determining whether the same are generally consistent with the City’s scope and requirements for the project. No review, inspection, or approval by the City of such Work or documents shall relieve the CONTRACTOR of its responsibility for the performance of its obligations under the Contract Documents or the accuracy, adequacy, fitness, suitability, or coordination of the Work. Approval by any governmental or other regulatory agency or other governing body of any Work, design document, or construction document shall not relieve CONTRACTOR of responsibility for the performance of its obligations under the Contract Documents. Payment by the City pursuant to the Contract Documents shall not constitute a waiver of any of the City’s rights under the Contract Documents or at law, and CONTRACTOR expressly accepts the risk that defects in its performance, if any, may not be discovered until after payment, including final payment, is made by the City. Notwithstanding the foregoing, prompt written notice shall be given by the City or City Project Manager to the CONTRACTOR if the City becomes aware of any fault or defect in the Projects or non-conformance with the Contract Documents. Furthermore, the City shall not have control or charge of construction means, methods, techniques, sequences, or procedures, or for safety precautions and programs in connection with the Work, nor shall the CONTRACTOR, for any of the foregoing purposes, be deemed the agent of the City. City Hall Office Build-Out 00500-1 Construction Agreement 2024-05 February 2025 Form v. 9.2024 15. PROGRESS MEETINGS – OWNER’S Project Manager may hold periodic progress meetings on a monthly basis, or more frequently if required by the OWNER, during the term of work entered into under this Agreement. CONTRACTOR's Project Manager and all other appropriate personnel shall attend such meetings as designated by the OWNER’S Project Manager. 16. RESPONSIBILITIES OF CONTRACTOR - CONTRACTOR's duties and rights in connection with the project herein are as follows: a. Responsibility for Supervision and Construction. CONTRACTOR shall be solely responsible for all construction under this contract, including the techniques, sequences, procedures and means, for the coordination of all work. CONTRACTOR shall supervise and direct the work, and give it all attention necessary for such proper supervision and direction. b. Discipline and Employment. CONTRACTOR shall maintain at all times strict discipline among his employees, and he agrees not to employ for work on the project any person unfit or without sufficient skill to perform the job for which he was employed. c. Furnishing of Labor, Materials, etc. CONTRACTOR shall provide and pay for all labor, materials and equipment, including tools, construction equipment and machinery, utilities, including water, transportation, and all other facilities and work necessary for the proper completion of work on the project in accordance with the Contract Documents. d. Payment of Taxes: Procurement of Licenses and Permits. CONTRACTOR shall secure all licenses and permits necessary for proper completion of the work, paying the fees thereof. CONTRACTOR warrants that it (and subcontractors or tradesmen, if authorized in the Contract Documents) hold or will secure all trade or professional licenses required by law for CONTRACTOR to undertake the contract work. e. Guarantee. The CONTRACTOR hereby guarantees the Work to the full extent provided in the Plans, Specifications, General Conditions, Special Conditions and other Contract Documents. The CONTRACTOR shall remove, replace and/or repair at its own expense and at the convenience of the OWNER any faulty, defective or improper Work, materials or equipment discovered within one (1) year from the date of the acceptance of the project as a whole by the Owner or for such longer period as may be provided in the Plans, Specifications, General Conditions, Special Conditions or other Contract Documents. Without limiting the generality of the foregoing, the CONTRACTOR warrants to the OWNER, that all materials and equipment furnished under this Agreement will be of first class quality and new, unless otherwise required or permitted by the other Contract Documents, that the Work performed pursuant to this Agreement will be free from defects and that the Work will strictly conform with the requirements of the Contract Documents. Work not conforming to such requirements, including substitutions not properly approved and authorized, shall be considered defective. All warranties contained in this Agreement and in the Contract Documents shall be in addition to and not in limitation of all other warranties or remedies required and/or arising pursuant to applicable law. Furthermore, CONTRACTOR will provide written guarantee for work and materials for one (1) calendar City Hall Office Build-Out 00500-1 Construction Agreement 2024-05 February 2025 Form v. 9.2024 year after acceptance by OWNER. The one (1) period is not a limitation upon manufacturer warranties or CONTRACTOR’s payment and performance Bond(s). f. Project Site. The CONTRACTOR shall, among other things, (i) visit and thoroughly inspect the project site and any structure(s) or other man-made features to be modified and become familiar with local conditions under which the project will be constructed and operated; (ii) if applicable, familiarize itself with the survey, including the location of all existing buildings, utilities, conditions, streets, equipment, components, and other attributes having or likely to have an impact on the project; (iii) familiarize itself with the City’s layout and design requirements, conceptual design objectives, and budget for the project; (iv) familiarize itself with pertinent Project dates, including the Project Schedule; (v) review and analyze all project geotechnical, hazardous substances, structural, chemical, electrical, mechanical, and construction materials tests, investigations, and recommendations; and (vi) gather any other information necessary for a thorough understanding of the project. If the project involves modifications to any existing structure(s) or other man-made feature(s) on the project site, the CONTRACTOR shall also review all as-built and record drawings, plans, and specifications of adjacent work which the CONTRACTOR has been requests from the City, and shall thoroughly inspect the existing structure(s) and man-made feature(s) to identify existing deficiencies and ascertain the specific locations of pertinent structural components. Claims by the CONTRACTOR resulting from its failure to familiarize itself with the project site or pertinent documents shall be deemed waived. g. Punchlist. The CONTRACTOR shall be responsible for creation of the required Punchlist(s) as provided herein. Punchlist(s) must be approved by the OWNER. 17. ASSIGNMENT - CONTRACTOR shall not assign or subcontract this Agreement, or any rights or any monies due or to become due hereunder without the prior, written consent of the OWNER. a. CONTRACTOR shall be fully responsible to OWNER for all acts and/or omissions performed by its subcontractors. b. If CONTRACTOR, prior to the commencement of any Work subcontracts any part of this Agreement by the subcontractor, CONTRACTOR shall require the subcontractor to provide OWNER and its affiliates with insurance coverage as set forth by the OWNER. 18. THIRD PARTY RIGHTS - Nothing in this Agreement shall be construed to give any rights or benefits to anyone other than OWNER and CONTRACTOR. 19. PROHIBITION AGAINST CONTINGENT FEES - CONTRACTOR warrants that it has not employed or retained any company or person, other than a bona fide employee working solely for the CONTRACTOR, to solicit or secure this Agreement, and that it has not paid or agreed to pay any person, company, corporation, individual, or firm, other than a bona fide employee working solely for the CONTRACTOR, any fee, commission, percentage, gift, or other consideration contingent upon or resulting from the award or making of this Agreement. City Hall Office Build-Out 00500-1 Construction Agreement 2024-05 February 2025 Form v. 9.2024 20. NO JOINT VENTURE - Nothing herein shall be deemed to create a joint venture or principal- agent relationship between the parties and neither party is authorized to, nor shall either party act toward third persons or the public in any manner which would indicate any such relationship with the other party. 21. INDEMNIFICATION – CONTRACTOR shall indemnify and hold harmless the OWNER, its officers, employees, agents, engineer, and city attorneys (individually and in their official capacity, from liability, losses, damages, and costs, including, but not limited to, reasonable attorney’s fees, to the extent caused by the negligence, recklessness or intentional wrongful misconduct of CONTRACTOR and persons employed or utilized by CONTRACTOR in the performance of this Agreement. CONTRACTOR specifically assumes potential liability for actions brought by CONTRACTOR’S own employees against the OWNER and, solely for the purpose of this indemnification and defense, CONTRACTOR specifically waives its entitlement, if any, to immunity under Section 440.11, Florida Statutes. This waiver has been specifically and mutually negotiated by the parties. The indemnification provided above shall obligate the CONTRACTOR to defend at its own expense or to provide for such defense, at the option of the OWNER, as the case may be, of any and all claims of liability and all suits and actions of every name and description that may be brought against the OWNER or its officers, employees, and city attorneys which may covered by this indemnification. In all events the OWNER and its officers, employees, engineer, and city attorneys shall be permitted to choose legal counsel of its sole choice, the fees for which shall be reasonable and subject to and included with this indemnification provided herein. In consideration of the CONTRACTOR's indemnity obligations, ONE PERCENT (1%) OF THE CONTRACT SUM as specific consideration for CONTRACTOR's indemnification of OWNER and that the specific consideration is included in the original Contract Price allocated by CONTRACTOR among all pay items - receipt of which is acknowledged. The indemnity provisions set forth in this Paragraph shall survive termination of this Agreement. 22. SAFETY - CONTRACTOR shall be solely and absolutely responsible and assume all liability for the safety and supervision of its principals, employees, contractors, and agents while performing work provided hereunder. More specifically, the CONTRACTOR shall be responsible for initiating, maintaining, and supervising all safety precautions and programs in connection with the Work. The CONTRACTOR shall take all necessary precautions for the safety of, and shall provide the necessary protection to prevent damage, injury, or loss to: 1. All employees on the project site and other persons who may be affected thereby. 2. All the Work and all materials or equipment to be incorporated therein, whether in storage on or off the project site. 3. Other property at the project site or adjacent thereto. City Hall Office Build-Out 00500-1 Construction Agreement 2024-05 February 2025 Form v. 9.2024 CONTRACTOR shall comply with all applicable Federal Occupational Safety and Health Administration (OSHA) and Florida Department of Transportation safety standards and shall assure and monitor the compliance of its Subcontractors with those same standards. CONTRACTOR shall work in compliance with the OSHA Hazardous Communication Standard and Florida Department of Environmental Protection guidelines, and shall supply all information about hazardous chemical being brought onto City property as required by any applicable City Safety and Loss Control Program. 23. CORPORATE REPRESENTATIONS BY CONTRACTOR - CONTRACTOR hereby represents and warrants to the OWNER the following: a. CONTRACTOR is duly registered and licensed to do business in the State of Florida and is in good standing under the laws of Florida, and is duly qualified and authorized to carry on the functions and operations set forth in this Agreement. b. The undersigned signatory for CONTRACTOR has the power, authority, and the legal right to enter into and perform the obligations set forth in this Agreement and all applicable exhibits thereto, and the execution, delivery, and performance hereof by CONTRACTOR has been duly authorized by the board of directors and/or president of CONTRACTOR. In support of said representation, CONTRACTOR agrees to provide a copy to the OWNER of a corporate certificate of good standing provided by the State of Florida prior to the execution of this Agreement. c. CONTRACTOR is duly licensed under all local, state and federal laws to provide the work stated in paragraph 1.0 herein. In support of said representation, CONTRACTOR agrees to provide a copy of all said licenses to the OWNER prior to the execution of this Agreement. 24. BOND - CONTRACTOR shall not be required to provide payment and performance bonds because the contract amount is less than $200,000; however, prior to receiving final payment hereunder shall be required to provide certification from all laborers, materialmen, and subcontractors that such laborers, materialmen, and subcontractors have no claims against CONTRACTOR resulting from completion of the Work required by this Agreement. The CONTRACTOR shall provide a certified list of all subcontractors, laborers, and material suppliers to the OWNER within twenty (20) days of receiving the Notice to Proceed with the work, if any. This list shall be updated thereafter as necessary with a certified statement that the list and its updates include the names and addresses of all of those subcontractors, laborers, and material suppliers furnishing labor and/or material for the work. 25. INSURANCE - During the term of this Agreement, CONTRACTOR shall be responsible for providing the types of insurance and limits of liability as set forth under this Paragraph. Additionally, all independent contractors or agents employed by CONTRACTOR to perform any Work hereunder shall fully comply with the insurance provisions contained in these Contract Documents. City Hall Office Build-Out 00500-1 Construction Agreement 2024-05 February 2025 Form v. 9.2024 a. The CONTRACTOR shall maintain comprehensive general liability insurance in the minimum amount of $2,000,000 as the combined single limit for each occurrence to protect the CONTRACTOR from claims of property damages which may arise from any Work performed under this Agreement whether such Work are performed by the CONTRACTOR or by anyone directly employed by or contracting with the CONTRACTOR. b. The CONTRACTOR shall maintain comprehensive automobile liability insurance in the minimum amount of $1,000,000 combined single limit bodily injury and minimum $1,000,000 property damage as the combined single limit for each occurrence to protect the CONTRACTOR from claims for damages for bodily injury, including wrongful death, as well as from claims from property damage, which may arise from the ownership, use, or maintenance of owned and non-owned automobiles, including rented automobiles whether such operations be by the CONTRACTOR or by anyone directly or indirectly employed by the CONTRACTOR. c. The CONTRACTOR shall maintain, during the life of this Agreement, adequate Workers’ Compensation Insurance in at least such amounts as are required by law and Employer’s Liability Insurance in the minimum amount of $2,000,000 for all of its employees performing Work for the OWNER pursuant to this Agreement. d. The CONTRACTOR shall maintain comprehensive builder risk insurance, which shall cover CONTRACTOR’S labor, and any materials and equipment to be used for completion of the Work performed under this Agreement, against all risks of direct physical loss, excluding earthquake and flood, for a minimum amount of the Total Contract Price. CONTRACTOR shall maintain the builder risk insurance required by this subsection until final completion. Current, valid insurance policies meeting the requirements herein identified shall be maintained during the term of this Agreement. A copy of a current Certificate of Insurance shall be provided to the OWNER by CONTRACTOR upon the Effective Date of this Agreement which satisfied the insurance requirements of this Paragraph. Renewal certificates shall be sent to the OWNER 30 days prior to any expiration date. There shall also be a 30-day advance written notification to the OWNER in the event of cancellation or modification of any stipulated insurance coverage. The OWNER shall be an additional named insured on all stipulated insurance policies as its interest may appear, from time to time, excluding worker’s compensation and professional liability policies. Insurance covering the specified additional insureds shall be primary insurance, and all other insurance carried by the additional insured shall be excess insurance; and with respect to workers’ compensation and employer’s liability, comprehensive automobile liability, commercial general liability, and umbrella liability insurance, CONTRACTOR shall require CONTRACTOR’s insurance carriers to waive all rights of subrogation against OWNER and its engineer, the engineer’s consultants, and their respective officers, directors, partners, employees and agents. Each policy shall contain a cross liability or severability of interest clause or endorsement. City Hall Office Build-Out 00500-1 Construction Agreement 2024-05 February 2025 Form v. 9.2024 26. MEDIATION/VENUE - The parties agree that should any dispute arise between them regarding the terms or performance of this Agreement, both parties will participate in mediation. The parties agree to equally share the cost of the mediator. Should the parties fail to resolve their differences through mediation, then any cause of action filed hereunder shall be filed in the Circuit or County Court for BREVARD County, Florida. The CONTRACTOR’s surety is bound by this provision. 27. GOVERNING LAW & VENUE - This Agreement is made and shall be interpreted, construed, governed, and enforced in accordance with the laws of the State of Florida. Venue for any state action or litigation shall be BREVARD County, Florida. Venue for any federal action or litigation shall be Orlando, Florida. The CONTRACTOR’s surety is bound by this provision. 28. ATTORNEY’S FEES - Should either party bring an action to enforce any of the terms of this Agreement, each party shall bear its own costs and expenses of such action including, but not limited to, reasonable attorney’s fees, whether at settlement, trial or on appeal. This provision does not apply to CONTRACTOR’s surety. 30. WORK IS A PRIVATE UNDERTAKING - With regard to any and all Work performed hereunder, it is specifically understood and agreed to by and between the parties hereto that the contractual relationship between the OWNER and CONTRACTOR is such that the CONTRACTOR is an independent contractor and not an agent of the OWNER. The CONTRACTOR, its contractors, partners, agents, and their employees are independent contractors and not employees of the OWNER. Nothing in this Agreement shall be interpreted to establish any relationship other than that of an independent contractor, between the OWNER, on one hand, and the CONTRACTOR, its contractors, partners, employees, or agents, during or after the performance of the Work under this Agreement. 31. DOCUMENTS - Public Records: It is hereby specifically agreed that any record, document, computerized information and program, audio or video tape, photograph, or other writing of the CONTRACTOR and its independent contractors and associates related, directly or indirectly, to this Agreement, may be deemed to be a Public Record whether in the possession or control of the OWNER or the CONTRACTOR. Said record, document, computerized information and program, audio or video tape, photograph, or other writing of the CONTRACTOR is subject to the provisions of Chapter 119, Florida Statutes, and may not be destroyed without the specific written approval of the OWNER's City Manager. Upon request by the OWNER, the CONTRACTOR shall promptly supply copies of said public records to the OWNER. All books, cards, registers, receipts, documents, and other papers in connection with this Agreement shall at any and all reasonable times during the normal working hours of the CONTRACTOR be open and freely exhibited to the OWNER for the purpose of examination and/or audit. Failure by CONTRACTOR to grant such access and comply with public records laws and/or requests shall be grounds for immediate unilateral cancellation of this Agreement by the OWNER upon delivery of a written notice of cancellation. If CONTRACTOR fails to comply with this Section, and the OWNER must enforce this Section, or the OWNER suffers a third-party award of attorney’s fees and/or damages for violating Chapter 119, Florida Statutes, due to CONTRACTOR’s failure to comply with this Section, the OWNER shall collect from City Hall Office Build-Out 00500-1 Construction Agreement 2024-05 February 2025 Form v. 9.2024 CONTRACTOR prevailing party attorney’s fees and costs, and any damages incurred by the City, for enforcing this Section against CONTRACTOR. And, if applicable, the OWNER shall also be entitled to reimbursement of all attorneys’ fees and damages which the OWNER had to pay a third party because of the CONTRACTOR’s failure to comply with this Section. The terms and conditions set forth in this Section shall survive the termination of this Agreement. The CONTRACTOR acknowledges that the OWNER is a Florida municipal corporation and subject to the Florida Public Records Law. CONTRACTOR agrees that to the extent any document produced by CONTRACTOR under this Agreement constitutes a Public Record; CONTRACTOR shall comply with the Florida Public Records Law. IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTOR’S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS AGREEMENT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS, THE CITY CLERK, AT (321) 868-1220, City Clerk’s Office, 100 Polk Avenue, Cape Canaveral, Florida 32920, or cityclerk@capecanaveral.gov. 32. SOVEREIGN IMMUNITY - The OWNER intends to avail itself of the benefits of Section 768.28, Florida Statutes and any other statutes and common law governing sovereign immunity to the fullest extent possible. Neither this provision nor any other provision of this Agreement shall be construed as a waiver of the OWNER’s right to sovereign immunity under Section 768.28, Florida Statutes, or other limitations imposed on the OWNER’s potential liability under state or federal law, and the cap on the amount and liability of the OWNER for damages, regardless of the number or nature of claims in tort, equity, or contract, may not exceed the dollar amount set in 768.28, Florida Statutes for tort. CONTRACTOR agrees that OWNER shall not be liable under this Agreement for punitive damages or interest for the period before judgment. Further, OWNER shall not be liable for any claim or judgment, or portion thereof, to any one person for over two hundred thousand dollars ($200,000.00), or any claim or judgment, or portion thereof, which, when totaled with all other claims or judgments paid by the State or its agencies and subdivisions arising out of the same incident or occurrence, exceeds three hundred thousand dollars ($300,000.00). Nothing in this Agreement is intended to inure to the benefit of any third party for the purpose of allowing any claim which would otherwise be barred under the doctrine of sovereign immunity or by operation of law. This paragraph shall survive termination of this Agreement. 33. HEADINGS - Paragraph headings are for the convenience of the parties only and are not to be construed as part of this Agreement. 34. INTEGRATION; MODIFICATION - The drafting, execution, and delivery of this Agreement by the Parties has been induced by no representations, statements, warranties, or agreements other than those expressed herein. This Agreement embodies the entire understanding of the parties, and there are no further or other agreements or understandings, written or oral, in effect between the parties relating to the subject matter hereof unless expressly referred to herein. Modifications of this Agreement shall only be made in writing signed by both parties. City Hall Office Build-Out 00500-1 Construction Agreement 2024-05 February 2025 Form v. 9.2024 35. WAIVER AND ELECTION OF REMEDIES - Waiver by either party of any terms, or provision of this Agreement shall not be considered a waiver of that term, condition, or provision in the future. No waiver, consent, or modification of any of the provisions of this Agreement shall be binding unless in writing and signed by a duly authorized representative of each party hereto. This Agreement may be executed in any number of counterparts, each of which when so executed and delivered shall be considered an original agreement; but such counterparts shall together constitute but one and the same instrument. 36. DRAFTING - OWNER and CONTRACTOR each represent that they have both shared equally in drafting this Agreement and no party shall be favored or disfavored regarding the interpretation of this Agreement in the event of a dispute between the parties. 37. NOTICE - Any notices required to be given by the terms of this Agreement shall be delivered by hand or mailed, certified mail, return receipt requested, postage prepaid to: For CONTRACTOR: Company Name: Attn: Address: Phone: Email: For OWNER: City of Cape Canaveral Attn: City Manager 100 Polk Avenue Cape Canaveral, Florida 32920 (321) 868-1220 Either party may change the notice address by providing the other party written notice of the change. Any Notice given as provided herein shall be deemed received as follows: if delivered by personal service, on the date so delivered; if delivered to an overnight courier service, on the business day immediately following delivery to such service; and if mailed, on the third business day after mailing. 38. CONFLICT OF INTEREST. a. The CONTRACTOR agrees that it will not engage in any action that would create a conflict of interest in the performance of its obligations pursuant to this Contract with the OWNER or which would violate or cause others to violate the provisions of Part III, Chapter 112, Florida Statutes, relating to ethics in government and the OWNER’s Personnel Policies. City Hall Office Build-Out 00500-1 Construction Agreement 2024-05 February 2025 Form v. 9.2024 b. The CONTRACTOR hereby certifies that no officer, agent or employee of the OWNER has any material interest (as defined in Section 112.312 (15), Florida Statutes, as over five percent (5%) either directly or indirectly, in the business of the CONTRACTOR to be conducted here, and that no such person shall have any such interest at any time during the term of this CONTRACT. c. Pursuant to Section 216.347, Florida Statutes, the CONTRACTOR hereby agrees that monies received from the OWNER pursuant to this Agreement will not be used for the purpose of lobbying the Legislature or any other State or Federal Agency. 39. ADDITIONAL ASSURANCES. a. No principal (which includes officers, directors, or executive) or individual holding a professional license and performing Work under this Agreement is presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded from participation in any Work required by this Agreement by any Federal, State, or local governmental commission, department, corporation, subdivision, or agency; b. No principal (which includes officers, directors, or executive), individual holding a professional license and performing Work under this Agreement, employee, or agent has employed or otherwise provided compensation to, any employee or officer of the OWNER; and c. No principal (which includes officers, directors, or executive), individual holding a professional license and performing Work under this Agreement, employee or agent has willfully offered an employee or officer of the OWNER any pecuniary or other benefit with the intent to influence the employee or officer’s official action or judgment. 40. E-VERIFY - Pursuant to section 448.095, Florida Statutes, beginning January 1, 2021, any City contractors shall register with and use the U.S. Department of Homeland Security’s E- Verify system, https://e-verify.uscis.gov/emp, to verify the work authorization status of all employees hired on and after January 1, 2021. City Contractors must provide evidence of compliance with section 448.095, Florida Statutes. Evidence shall consist of an affidavit from the Contractor stating all employees hired on and after January 1, 2021, have had their work authorization status verified through the E-Verify system and a copy of their proof of registration in the E-Verify system. Failure to comply with this provision will be a material breach of the contract, and shall result in the immediate termination of the contract without penalty to the City. The City Contractor shall be liable for all costs incurred by the City securing a replacement contract, including but not limited to, any increased costs for the same services, any costs due to delay, and rebidding costs, if applicable. If the City Contractor utilizes Subcontractors the following shall apply: a. Contractor shall also require all subcontractors performing work under the Agreement to use the E-Verify system for any employees they may hire during the term of the Agreement. City Hall Office Build-Out 00500-1 Construction Agreement 2024-05 February 2025 Form v. 9.2024 b. Contractor shall obtain from all such subcontractors an affidavit stating the subcontractor does not employ, contract with, or subcontract with an unauthorized alien, as defined in section 448.095, Florida Statutes. c. Contractor shall provide a copy of all subcontractor affidavits to the City upon receipt and shall maintain a copy for the duration of the Agreement. IN WITNESS WHEREOF, the parties have hereunto set their hands and seal on the date first above written. CITY OF CAPE CANAVERAL: By: Interim City Manager Date: _________________ ATTEST: ____________________________ City Clerk Date: _______________________ CONTRACTOR: By: Print name/title: _______________________ Date: _____________ STATE OF COUNTY OF City Hall Office Build-Out 00500-1 Construction Agreement 2024-05 February 2025 Form v. 9.2024 The foregoing instrument was acknowledged before me by means of (___) physical presence or (___) online notarization, this ______ day of ___________, 20___, by__________________________, the ____________________ of __________________________, who is personally known to me or who produced ______________________ as identification and who did take an oath. _______________________________________ (Notary Public Signature) (Print Name) Notary Public, State of Commission No.: My Commission Expires: THIS PAGE INTENTIONALLY LEFT BLANK CITY OF CAPE CANAVERAL CITY COUNCIL MEETING · APRIL 15, 2025 AGENDA ITEM SUMMARY · ITEM # 8b Subject: Motion to consider an agreement between the City of Cape Canaveral and the Florida Institute of Technology to begin actively monitoring rocket launch impacts to the built environment. Department: Community and Economic Development – Resilience Division Summary: The City of Cape Canaveral (City) is located immediately south of the most active spaceport complex in the world – the Kennedy Space Center (KSC) and the Cape Canaveral Space Force Station (CCSFS). In 2024, a record setting 93 rocket launches occurred between the two federal installations; a 29% jump from 2023’s 72 launches. SpaceX’s Falcon 9 rocket currently makes up the vast majority of this launch cadence. A major development in the twenty-first century has been the rapid growth of commercial space travel. Today, numerous private companies are quickly developing ever more powerful, dynamic, and scalable launch vehicles to meet a growing demand for applications in national defense, telecommunications, scientific observations, disaster relief and recovery, and tourism. Such activities are also now extending further than low earth orbit (where the International Space Station is located) and out to the moon and beyond via initiatives such as the National Aeronautics and Space Administration’s (NASA’s) Artemis Program; which seeks the establishment of a permanent manned lunar outpost sometime in the 2030s. Other nations such as China and India have similar near-future lunar settlement aspirations. Such missions will require an increased launch cadence with larger rockets to be able lift heavier payloads for the largescale economical movement of supplies, equipment, and people. According to the consulting firm Novaspace’s 11th Space Economy Report (released in January 2025), the space-based economy will be worth $944 billion by 2033. In a December 2024 press release, Space Florida – a local aerospace economic development agency – estimated that the state must prepare to support the transportation of 5,000 metric tons of cargo annually into space by 2035. To accommodate this forecasted demand, Port Canaveral is considering a $2.1 billion expansion that would see 9,000 additional linear feet of dedicated wharf space to host incoming and outgoing maritime rocket launch-related infrastructure. This expansion plan is detailed in a feasibility study titled the Florida Spaceport System Maritime Intermodal Transportation Study, and it states that by 2053, the area could see 571 launches annually. By 2073, this number could rise to 1,252 launches annually. In order to keep pace with the buildout of on-orbit infrastructure, the establishment of lunar research settlements, and other interplanetary missions, launch vehicles will grow in size and power. SpaceX is pushing to rapidly develop, test, and eventually regularly fly its Starship launch vehicle, a super heavy lift rocket with twice the power of the Saturn V rocket that first brought humans to the moon in 1969. As part of its growing contracted launch manifest, in combination with being an integral part of NASA’s Artemis Program, SpaceX intends to launch dozens of Starship flights from the Cape by the end of the decade. City of Cape Canaveral City Council Meeting · April 15, 2025 Agenda Item # _8b_ Page 2 of 4 Starship is envisioned to be a fully reusable transportation system designed to carry both crew and cargo, with a lifting capacity of up to 150 metric tons when being reused and 250 metric tons when expended. It has a height of 403 feet and a diameter of nearly 30 feet. Starship is comprised of two stages: Super Heavy Booster (stage 1) and Starship (stage 2). However, the assembly altogether is referred to as Starship. The Super Heavy Booster will have more than 16 million pounds of thrust at takeoff. Based on early test flights (eight so far) conducted out of SpaceX’s Boca Chica, Texas launch site (known as Starbase), there is concern over the impacts that such a large rocket may have on surrounding residential and commercial infrastructure. Starship flights are planned to occur at both KSC and the CCSFS via Pad 39A and Space Launch Complex (SLC)-37 respectively. Both launch pads are also set to see the return of the Super Heavy Booster several minutes after liftoff for reuse. This booster return will create loud sonic booms across the area in a similar manner to current Falcon 9 first stage booster returns. However, the larger an object passing through the sound barrier the louder the sonic boom created. Therefore, it is reasonable to assume that sonic booms produced by Starship will be louder and more powerful than what is currently being experienced in the area. In recent months, residents have voiced concerns over the potential future impacts of repeated Starship launches, as well as the increased cadence of launches in general by all rocket types. Another notable example of a super heavy launch vehicle set to repeatedly fly from the Cape is Blue Origin’s New Glenn rocket. The Federal Aviation Administration (FAA) recently released a draft Environmental Assessment that analyzes the possibility of 120 Falcon 9 launches annually from SLC- 40 at the CCFS, an annual increase of 70 lunches; as well as up to 34 first stage booster landings at a new landing zone constructed adjacent to the pad. Residents and staff are concerned about long-term structural damage occurring to infrastructure in the form of cracking, foundation settling, and shattered windows. Additional concerns include impacts to air local quality and decibel levels at both liftoff and upon booster return. Staff wishes to better understand potential launch impacts before consistent Starship flights occurring from the Cape begin, as well as other super heavy lift launch vehicles. To properly assess impacts, the City intends to facilitate the assistance of researchers from the Florida Institute of Technology (FIT), a leading private engineering university based in Melbourne, Florida. Per the draft Agreement seen in Attachment 1 that has been reviewed by the City Attorney, FIT researchers would: Scope of work: 1. Conduct a literature review to document current regulations, reports, and published studies relevant to the impact of rocket launches on neighboring cities. The review will focus on noise levels, as well as potential structural and environmental impacts. The resulting report will be shared with the City. 2. FIT will procure and install sensors, including sound level meters, accelerometers, and air quality monitors, in selected private and/or public buildings designated by the City of Cape Canaveral. To the extent appropriate to collect comprehensive data in dispersed areas, the City will attempt to select buildings in different geographical areas of the City. Private buildings will only be selected if the City and FIT determine that it will benefit the study. These sensors will enable FIT City of Cape Canaveral City Council Meeting · April 15, 2025 Agenda Item # _8b_ Page 3 of 4 to measure sound levels, structural vibrations, and potential air quality impacts resulting in Starship launches (and other launch vehicles). 3. FIT will collect data before, during, and after each launch. The recorded data will be analyzed, and the findings will be shared with the City. 4. FIT will prepare and submit a final report summarizing the project’s findings to the City at the conclusion of the project period. Once complete, all subsequent reports and data will be made available to the public. Deliverables: FIT shall perform the following deliverables associated with the above tasks for the benefit of the City. All final deliverables shall be submitted to the City by May 30, 2026. a. Literature Review: A document summarizing the literature review related to Task (a). This document will be submitted to the City within four months of the project’s start date. (August 31, 2025) b. Sensor Deployment: FIT will procure and deploy sensors in selected buildings owned by the City of Cape Canaveral and any private building selected by the City. These sensors will be used to measure sound levels, structural vibrations, and air quality during Starship launches (Task b). (November 30, 2025) c. Data Collection and Reports: FIT will maintain a repository of data collected from the sensors and make it available to the City. The data will be analyzed, and the results will be documented (Task c). The project's findings, including a summary of the measurements and analyses, will be compiled into a final report, which will be submitted to the City upon project completion (Task d). (May 30, 2026) Payment: The City shall compensate FIT for the rocket launch impact study. Compensation for the aforementioned deliverables shall be provided to FIT by the City in three equal fixed priced installments. The total compensation provided under this agreement shall not exceed $10,019.10. Note: The City has no ability to control launch activities associated with the KSC or the CCSFS as these are both under federal jurisdiction. KSC is under the jurisdiction of NASA and the CCSFS is under the jurisdiction of the United States (US) Space Force (a branch of the US military). City ordinances and regulations do not apply within KSC or CCSFS properties. Submitting Department Director: Zachary Eichholz Attachment: 1. City of Cape Canaveral/Florida Tech rocket launch monitoring Agreement draft 2. Federal Aviation Administration Starship Kennedy Space Center Environmental Impact Statement 3. Rocket launch vehicle size comparison chart Financial Impact: Staff time and effort to prepare the Agenda Item; the City shall compensate FIT for the rocket launch impact study funded by the General Fund. Compensation for the deliverables shall be provided to FIT by the City in three equal fixed priced installments. The total compensation City of Cape Canaveral City Council Meeting · April 15, 2025 Agenda Item # _8b_ Page 4 of 4 provided under this Agreement shall not exceed $10,019.10. FIT shall receive compensation for the deliverables outlined in Section 2.1 of the Agreement as follows: a. Literature Review: $3,339.70 – Due August 31, 2025 b. Sensor Deployment: $3,339.70 – Due Nov 30, 2025 c. Data Collection and Reports: $3,339.70 Due – May 30, 2026 Reviewed by Interim Administrative/Financial Services Director: Cheryl Puleo The Interim City Manager recommends the City Council take the following action: Approve Agreement between the City of Cape Canaveral and the Florida Institute of Technology to begin actively monitoring rocket launch impacts to the built environment. Approved by Interim City Manager: John DeLeo Attachment 1 Environmental Impact Statement (EIS) for SpaceX Starship–Super Heavy Launch Vehicle at Launch Complex 39A at the Kennedy Space Center, Florida NATIONAL ENVIRONMENTAL POLICY ACT (NEPA) What is NEPA? NEPA is a U.S. law requiring all Federal agencies to consider the environmental impacts of their proposed action(s) prior to making decisions. Specifically, it requires Federal agencies to prepare detailed statements assessing the environmental impact of and alternatives to major federal actions significantly affecting the environment. Issuance of a license or permit, including renewals and modifications, by the Federal Aviation Administration (FAA) is considered a major Federal action under NEPA. Thus, the FAA is analyzing the environmental impacts of the proposed issuance of a commercial launch Vehicle Operator License for SpaceX Starship-Super Heavy at Launch Complex 39A (LC-39A) at Kennedy Space Center (KSC), as well as temporary closure of associated airspace, in an Environmental Impact Statement (EIS). The FAA is the lead agency for this effort, with the National Aeronautics and Space Administration (NASA), the Department of the Air Force, the U.S. Coast Guard, the U.S. Fish and Wildlife Service, and the National Park Service all serving as Cooperating Agencies for this EIS. What is an EIS? An EIS is a detailed statement that is prepared by a Federal agency when the EIS agency anticipates that a proposed action could result in significant impacts. An EIS: »Specifies the purpose and need for a proposed action Notice of Intent to Prepare an EIS (May 2024) »Considers a range of reasonable alternatives »Analyzes the potential impacts of the proposed action and alternatives »Demonstrates compliance with other applicable laws (such as the Endangered Species Act and the National Historic Preservation Act) »Contains measures that avoid, minimize, and/or mitigate environmental impacts when possible The “EIS Process Chart” includes opportunities for public involvement as shown by the gold boxes. The Record of Decision (ROD) is the final stage in the EIS process. The FAA will issue a ROD that states the decision, any mitigation plans, monitoring requirements, and other items. The ROD completes the environmental review, Public Scoping (45 Days) Draft EIS but it does not guarantee the FAA will issue a license. All safety and other reviews must be completed before the FAA can make a license determination. Draft EIS Public Comment Period (45 Days) What is Scoping? Scoping occurs at the beginning of the EIS process to help understand community-specific concerns regarding the scope of analysis. It encourages the participation of other Federal, State, Tribal governments, local agencies, and Final EIS other potentially affected or interested persons. Scoping helps the lead agency identify what environmental topics should be studied in the EIS and options or alternatives to the proposed action that should be analyzed. Record of Decision Attachment 2 ---- ---- • How to get Involved For the gold boxes shown in the “EIS Process Chart,” there are opportunities for you to participate as described below. During the “Public Scoping” step, your input helps identify resources and alternatives to be evaluated in the Draft EIS. To ensure the FAA has sufficient time to consider issues identified during the public scoping period, comments should be submitted by one of the methods listed below no later than June 24, 2024. All comments will receive the same attention and consideration in the preparation of the EIS. Comments, statements, or questions concerning scoping issues must be identified with the Docket Number FAA-2024-1395 and may be provided to the FAA as follows: Federal E-Rulemaking Portal: http://www.regulations.gov. Retrieve the docket by conducting a search for “FAA-2024-1395” and follow the online instructions for submitting comments. Please note that the FAA will post all comments on the Internet without changes, including any personal information provided. By U.S. mail to: Ms. Eva Long FAA Environmental Protection Specialist SpaceX LC-39A EIS c/o Leidos 2877 Guardian Lane Virginia Beach, VA 23452 We encourage you to submit comments electronically through the Federal E-Rulemaking Portal. If you submit your comments electronically, it is not necessary to also submit a hard copy. All comments received will be posted without change to http://www.regulations.gov. Before including your address, phone number, e-mail address, or other personal identifying information in your comment, be advised that your entire comment— including any personal identifying information you provide—may be publicly available at any time. While you can request in your comment to withhold your personal identifying information from public review, we cannot guarantee that we will be able to do so. If you would like to be added to the mailing list to receive updates on this project, please send an email to SpaceXStarship39AEIS@icf.com stating in the subject or message, “Subscribe to project list.” PLEASE NOTE: comments sent to the project email address will not be considered a formal public comment. Please use one of the methods described above to submit public comments. Next Steps Once the Draft EIS is released, the FAA will invite the public to review and comment on the analysis. The release of the Draft EIS and the opening of the Draft EIS comment period will be announced in a “Notice of Availability” (NOA) published in the Federal Register, by e-mail for those who request it, and in local newspapers of broad circulation. The FAA will hold additional public meetings to receive comments on the Draft EIS. After consideration of public comments received on the Draft EIS, the FAA then will prepare the Final EIS. Once the Final EIS is complete, an NOA will be published in the Federal Register and local newspapers. https://www.faa.gov/space/stakeholder_engagement/spacex_starship_ksc . / Environmental Impact Statement (EIS) for SpaceX Starship–Super Heavy Launch Vehicle at Launch Complex 39A at the Kennedy Space Center, Florida ^_ Atlantic Ocean FLORIDA GEORGIA SOUTH CAROLINA NORTH CAROLINA VIRGINIA MARYLAND DELAWARE NEW JERSEY 40 D e g r e e s f r o m N L a u n c h A z i m u t h 11 5 D e g r e e s f r o m N L a u n c h A z i m u t h Miami Savannah Wilmington Charleston Jacksonville Virginia Beach 0 200100 Miles Legend ^_ Kennedy Space Center Select Port Cities Launch Azimuths Atlantic Ocean Landing Area $1:12,500,000 1 in = 200 miles PROPOSED ACTION The Federal Aviation Administration (FAA) is preparing an Environmental Impact Statement (EIS) to evaluate the potential environmental impacts of issuing a Vehicle Operator License to SpaceX for the Starship-Super Heavy launch vehicle at Launch Complex 39A (LC-39A), Kennedy Space Center (KSC), Florida. SpaceX proposes to construct launch, landing, and other associated infrastructure at and in proximity to LC-39A. The proposal also includes Starship-Super Heavy launches at LC-39A; recoverable Super Heavy booster and Starship landings at LC-39A or on a droneship; and expendable Super Heavy booster and Starship landings in the ocean. » Landing the Super Heavy booster at LC-39A, or » Landing the Super Heavy booster downrange in the Atlantic Ocean on a droneship, or » Expending the Super Heavy booster in the Atlantic Ocean, no closer than 5 nautical miles off the coast or, » Landing Starship at LC-39A or, » Landing Starship on a droneship, or » Expending Starship in the open ocean between 55 degrees south latitude and 55 degrees north latitude. SpaceX has constructed some infrastructure at the site (as outlined in the “Background” section). SpaceX proposes to construct additional infrastructure improvements at LC-39A to support the Starship-Super Heavy operations. These include a Super Heavy catch tower; onsite facilities for propellant generation and propellant storage (e.g., natural gas pretreatment system and methane liquefier); cooling tower; air separation unit; and deluge system. Background In September 2019, National Aeronautics and Space Administration (NASA) completed the Final Environmental Assessment for the SpaceX Starship and Super Heavy Launch Vehicle at Kennedy Space Center (KSC) (“2019 EA”) to evaluate the potential environmental impacts resulting from construction and operations at LC-39A for the SpaceX Starship-Super Heavy launch vehicle. NASA issued a Finding of No Significant Impact on September 19, 2019, concluding the environmental impacts associated with Starship-Super Heavy infrastructure development and operations would not significantly impact the environment. .i . il Since 2019, SpaceX has begun development at LC-39A (e.g., construction of a launch mount) consistent with the scope of the 2019 EA. However, the Starship-Super Heavy concept of operations has evolved from the original 2019 EA scope. SpaceX now proposes to construct additional launch infrastructure, launch an advanced design of the Starship-Super Heavy vehicle, operate at a projected higher launch tempo, and land the Super Heavy booster at LC-39A in support of its reusability concept. SpaceX would continue to launch Falcon 9 and Falcon Heavy missions at LC-39A while Starship-Super Heavy is operational. LC-39A Air Separation Unit Liquefaction Deluge Pond Catch Tower Ponds LOX Farm IntegrationTower Launch Mount Landing Zone Vaporization Farm Methane Farm Water Farm LN2 Farm 1 i h 750 f t 0 0 25 0.125 M les 0 0 25 0.125 K ometers Legend Proposed Action Air Separation Unit Deluge Pond Catch Tower Liquefaction Previously Approved (2019 NASA EA) Merrit Island NWR LC-39A Boundary EGLIN AIR FORCE BASE ^ LC-39A KSC A t l a n t i c O c e a n CCSPS Florida Locator Map £ Fl o r i d a S t a t e P l a n e N o r t h (N A D 8 3 ) LC-39A Improvements Map Purpose and Need for the Proposed Action The purpose and need for Starship-Super Heavy at KSC and LC-39A is to develop and implement formal agreements with SpaceX for use of NASA assets and to provide services and commodities to enable Starship-Super Heavy launches. The need for Starship-Super Heavy at KSC aligns with NASA’s Commercial Space Launch Act, as amended, which is to support the United States’ goal of encouraging activities by the private sector to strengthen and expand United States space transportation infrastructure. SpaceX proposes that the Starship-Super Heavy at KSC serves to increase the company’s operational portfolio diversity (i.e., the ability to support multiple customer missions at different locations) and capabilities through multiple Starship-Super Heavy launch sites, reduce space transportation costs (including NASA’s Artemis and Human Landing System programs), enhance exploration, support national leadership in space, and make space access more affordable. Alternatives The Council on Environmental Quality defines “reasonable alternatives” as those “that are technically and economically feasible and meet the purpose and need for the proposed action” (40 CFR §1508.1(hh)). Through an alternative screening process based on Starship-Super Heavy requirements and the purpose and need, the 2019 EA identified LC-39A as the preferred location for Starship-Super Heavy operations, and SpaceX has constructed infrastructure as authorized by NASA’s 2019 Finding of No Significant Impact and other approvals. LC-39A could provide time-critical mission capability to NASA for near-term lunar exploration on the NASA Artemis and Human Landing System programs. In addition to NASA’s mission-critical requirements, LC-39A would provide launch site diversity for Starship-Super Heavy to serve commercial exploration interests. Therefore, the only alternative to the Proposed Action as described in this EIS is the No Action Alternative. Under the No Action Alternative, the FAA would not issue a Vehicle Operator License for Starship-Super Heavy operations at LC-39A. SpaceX would not implement further improvements or launch Starship-Super Heavy from LC-39A. As required by the National Environmental Policy Act, potential impacts associated with the No Action Alternative will be analyzed in this EIS. https://www.faa.gov/space/stakeholder_engagement/spacex_starship_ksc Environmental Impact Statement (EIS) for SpaceX Starship–Super Heavy Launch Vehicle at Launch Complex 39A at the Kennedy Space Center, Florida STARSHIP-SUPER HEAVY LAUNCH VEHICLE Starship-Super Heavy is comprised of two stages: Super Heavy is the first stage (or booster), and Starship is the second stage. The fully integrated Starship-Super Heavy launch vehicle is expected to be up to 492 feet (150 meters) tall depending on configuration and approximately 30 feet in diameter. As designed, both stages are reusable, with any potential refurbishment actions taking place at SpaceX facilities located at NASA’s Kennedy Space Center (KSC). Both stages are expected to have minimal post-flight refurbishment requirements; however, they may require periodic maintenance and upgrades. The planned configuration consists of 35 Raptor engines for Super Heavy and nine Raptor engines for Starship. The Raptor engine is powered by liquid oxygen and liquid methane. Super Heavy is expected to hold up to 4,100 metric tons of propellant and Starship up to 2,600 metric tons of propellant. Maximum lift-off thrust of the launch vehicle is anticipated at 103 meganewtons1 (MN). Starship would have a maximum lift-off thrust of approximately 28 MN. Launch propellant and commodities include liquid nitrogen, water, gaseous oxygen, gaseous methane, gaseous nitrogen, helium, hydraulic fluid, liquid oxygen, and liquid methane. Starship(second stage) Super HeavyBooster (first stage) Starship-Super Heavy Launch Vehicle Design MN is equal to 1,000,000 newtons, which are equal to the force needed to move 1 kilogram of mass at a rate of 1 meter per second squared. 1 -- - - Starship-Super Heavy Operations Pre-Launch: SpaceX’s pre-flight operations could include ground-testing activities, tanks testing, spin- prime tests, mission rehearsals (i.e., dry and wet dress rehearsals), and static fire engine tests. A dry dress rehearsal simulates launch day conditions where a full launch countdown is conducted but the vehicle is not fueled. A wet dress rehearsal is similar to a dry dress rehearsal, but the vehicle is fueled. This test allows the launch team to practice timelines and procedures used for launch, and to identify potential issues. The goal of these operations is to verify that all vehicle and ground systems are functioning properly, as well as to validate that all procedures are properly written. Launch: SpaceX proposes to launch Starship-Super Heavy from Launch Complex 39A (LC-39A) up to 44 times per year. These launches could occur at any time of day or night. During a launch, ignition of the Starship-Super Heavy Raptor engines would generate a heat plume. The plume would appear clear and consist of water vapor, carbon dioxide, carbon monoxide, hydrogen, methane, nitrogen oxides, and oxygen. The heat plumes and increased temperatures in this area would be temporary and would only occur during engine ignition and dissipate within minutes. A flame diverter or similar infrastructure (e.g., a water-cooled diverter) would be constructed to reduce potential impacts due to the plume. SpaceX is anticipating up to approximately 1 million gallons of deluge water would be used during launch. Temporary airspace closures may be necessary to ensure public safety during the launch/landing operations. » Notice to Air Missions (NOTAM) required for notice of unanticipated or temporary closures to components of, or hazards in, the National Airspace System. » NOTAM issued 24-72 hours prior to launch/reentry. Super Heavy Landing: Super Heavy could land at LC-39A or on a droneship (mobile vessel not attached to the sea floor) in the Atlantic Ocean. SpaceX could also expend Super Heavy in the Atlantic Ocean, no closer than 5 nautical miles off the coast. After releasing Starship, Super Heavy would then perform a controlled descent using atmospheric resistance to slow it down and guide it to its landing location. As Super Heavy slows down during its landing approach, a sonic boom would be generated. Once near the landing location, Super Heavy would ignite its engines to conduct a controlled landing and land vertically at the catch tower or at the landing location. If a landing occurred downrange in the Atlantic Ocean, it would be delivered by vessel to Port Canaveral, Hangar AF Wharf, or the KSC turn basin and transported the remaining distance to the proposed launch site and/or other SpaceX facilities over the roadways. » No shipping lanes would be altered or closed. » Temporary Ship Hazard Areas would be identified to ensure public safety. » Notice to Mariners, published weekly or as needed by the U.S. Coast Guard, provides notification regarding Ship Hazard Areas. Starship Landing: Starship could land at LC-39A or on a droneship in the open ocean between 55 degrees south latitude and 55 degrees north latitude. Starship would perform a controlled descent using atmospheric resistance to slow the vehicle down and guide it to its landing location. As Starship slows down during its landing approach, a sonic boom would be generated. Following a successful landing, Starship would go into an automatic safing sequence (i.e., put the vehicle in a safe state). If a landing occurred downrange in the broad ocean area, it would be delivered by vessel to Port Canaveral, Hangar AF Wharf, or the KSC turn basin and transported the remaining distance to the proposed launch site and/or other SpaceX facilities over the roadways. Following Starship landings at the launch site, it would be transported from the landing pad to the adjacent launch mount or to one of SpaceX’s production locations over the roadways for refurbishment. https://www.faa.gov/space/stakeholder_engagement/spacex_starship_ksc Environmental Impact Statement (EIS) for SpaceX Starship–Super Heavy Launch Vehicle at Launch Complex 39A at the Kennedy Space Center, Florida ROLE OF THE FEDERAL AVIATION ADMINISTRATION (FAA) FAA’s Involvement The FAA is the lead agency on the Environmental Impact Statement (EIS). The FAA licenses commercial launches/reentries and approves airspace closures. FAA’s Federal Action Upon acceptance of SpaceX’s application for a Vehicle Operator License (VOL), the FAA will evaluate the proposal and determine whether to issue a VOL to SpaceX for Starship-Super Heavy commercial operations at Launch Complex 39A at the Kennedy Space Center, Florida. For approved launch activities, the FAA would be responsible for approval of airspace closures for launch and landing operations to ensure public safety. FAA License Determination As shown in the figure below, the FAA VOL application evaluation includes four reviews: safety, environmental, policy, and payload. The applicant must show financial responsibility and obtain notification agreements for affected airspace and waterways. If the license applicant satisfies the regulatory requirements outlined in 14 Code of Federal Regulations Part 450, the FAA would issue a VOL that would allow SpaceX to conduct launches and/or reentries. The EIS fulfills the environmental review portion FAA LICENSING PROCESS of the license evaluation and determination. The environmental review must be completed before the FAA decides to issue a license or deny the application. Environmental mitigation requirements become a condition of the license. Completion of the environmental review does not guarantee that the FAA will issue a VOL. The FAA performs safety inspections during operations associated with the VOL. Pre-Application At the pace of the applicant 180 days Lasts up to 5 years, renewable Evaluation Operations Safety Review Environmental Review Environmental Mitigation (Licensee) ComplianceMonitoring & SafetyInspections Airspace & Waterway Integration Policy Review Payload Review* Financial Responsibility* Initial Discussion Application Acceptance License Determination *Vehicle Operators Only https://www.faa.gov/space/stakeholder_engagement/spacex_starship_ksc conditions. Biological Resources – comprises the plant and animal species, and ecological relationships of the land, water, and coastal areas within the study area. Several Federal and State laws apply to the Proposed Sea Turtle Hatchlings at Kennedy Space Center Action. Climate – describes the Environmental Impact Statement (EIS) for SpaceX Starship–Super Heavy Launch Vehicle at Launch Complex 39A at the Kennedy Space Center, Florida RESOURCES TO BE STUDIED IN THE ENVIRONMENTAL IMPACT STATEMENT (EIS) Impacts to resources from the Proposed Action have not yet been identified, as the FAA is in the preliminary stage of the analysis. The potential environmental impacts of proposed construction and operational activities, including those from launch and landing, will be analyzed in the EIS. Air Quality – defined as the concentration of pollutants in the atmosphere. A region’s air quality is influenced by the type and amount of pollutants emitted into the atmosphere, the size and topography of the air basin, and the prevailing meteorological weather characteristics and patterns in a region over time. Greenhouse gases are emissions that trap heat in the atmosphere. These emissions occur from natural sources and human activities. CONSULTATIONS: » The Federal Aviation Administration (FAA) is initiating consultation with the United States Fish and Wildlife Service under Section 7 of the Endangered Species Act, and the Migratory Bird Treaty Act, regarding potential impacts to federally listed threatened and endangered species, critical habitat, and migratory birds. » The FAA is initiating consultation with the National Marine Fisheries Service under Section 7 of the Endangered Species Act, and the Marine Mammal Protection Act, for potential impacts to protected marine species. » The FAA is initiating National Historic Preservation Act (NHPA) Section 106 Consultation to determine the potential effects of the Proposed Action on historic properties. Coastal Resources – the Florida Coastal Management Program is managed by nine State agencies and five water management districts. A Federal agency must determine consistency with 24 statutes that protect and enhance the State’s natural, cultural, and economic coastal resources. The statutes apply to beach and shore preservation, emergency management, State lands, State parks and preserves, trails, historic resources, water resources, outdoor recreation, fish and wildlife conservation, and public health to name a few. U.S. Department of Transportation (DOT) Act, Section 4(f) – refers to the original section of the 1966 Act and applies to projects that require approval by an agency of the Department of Transportation, including the FAA. Section 4(f) properties include significant publicly owned public parks, recreation areas, and wildlife or waterfowl refuges, or any publicly or privately owned historic site listed or eligible for listing on the National Register of Historic Places. Hazardous Materials, Solid Waste, and Pollution Prevention – describes the use and management of hazardous materials and solid/hazardous wastes in accordance with regulatory requirements and measures to protect health and safety and to prevent or respond to spills. Historical, Architectural, Archaeological, and Cultural Resources – includes historic properties, architectural resources, archaeological resources, cultural items, Native American sacred sites, and other properties of cultural significance subject to the NHPA. NASA is leading the consultation with the Florida State Historic Preservation Office to assess potential impacts to protected historic/ cultural resources. In addition to the NHPA, Native American Tribal resources are protected by multiple Federal laws and executive orders, including the Native American Graves Protection and Repatriation Act. Land Use – evaluates the current and planned uses of land and the compatibility of the Proposed Action with the regulations, policies, or zoning that control land use. Natural Resources and Energy Supply – addresses the use of natural resources such as water, metal, asphalt, etc., and sources of energy including electricity, heating and cooling, and fuels. Noise – discusses the types or sources of noise and the associated sensitive receptors in the human environment. Sound is a physical phenomenon consisting of minute vibrations that travel through a medium, such as air or water, and are sensed by the human ear. Noise analysis will also address potential impacts to ecological and cultural resources. Socioeconomics, Environmental Justice, and Children’s Environmental Health and Safety Risks – describes the elements of the human environment (e.g., population, employment, income, housing, and public services). Environmental justice is defined by the U.S. Environmental Protection Agency as “the just treatment and meaningful involvement of all people regardless of income, race, color, national origin, Tribal affiliation, or disability, in agency decision-making and other federal activities that affect human health and the environment.” The FAA must also identify and assess environmental health and safety risks that may Commercial Fishing in the Atlantic Ocean disproportionately affect children. Visual Effects – includes the natural and built features of the landscape visible from public views that contribute to the visual quality of an area. Visual perception is an important component of environmental quality that could be changed by implementing the Proposed Action. Visual impacts occur as a result of the relationship between people and the physical environment. Water Resources – includes wetlands, floodplains, surface waters, groundwater, and wild and scenic rivers. Analysis will address potential impacts under the Clean Water Act, Wild and Scenic Rivers Act, and other water resource-related regulations. Cumulative Impacts – This analysis will consist of an evaluaiton of potential direct and indirect impacts of the Proposed Action when added to other past, present, and reasonably foreseeable relevant actions in the affected area. Merritt Island National Wildlife Refuge Launch at Kennedy Space Center https://www.faa.gov/space/stakeholder_engagement/spacex_starship_ksc -COMMON SOUNDS SOUND LEVEL dBA LOUDNESS ~ Compared to 70 dBA ~ -130 -Oxygen Torch >-120 t 32 Times as Loud UNCOMFORTABLE Nightclub >-110 ! -t 16 Times as Loud Textile Mill .... 100 t VERY LOUD ->-90 ! -4 Times as Loud Heavy Truck at 50 Feet >-80 l Garbage Disposal MODERATELY LOUD >-70 l Vacuum Cleaner at 10 Feet Automobi le at 100 Feet >-60 Air Conditioner at 100 Feet l >-50 -1/4 as Loud Quiet Urban Daytime QU IET 1 >-40 l Quiet Urban Nighttime >-30 1/16 as Loud Bedroom at Night >-20 Recording Studio >-10 JUST AUDIBLE Threshold of Hearing .... 0 Environmental Impact Statement (EIS) for SpaceX Starship–Super Heavy Launch Vehicle at Launch Complex 39A at the Kennedy Space Center, Florida NOISE BASICS What is Noise? Noise is considered unwanted, extraneous, or annoying sound that interferes with or disrupts normal human activities. The response of different individuals to similar noise events is diverse and is influenced by the type of noise, perceived importance of the noise, its appropriateness in the setting, time of day, type of activity during which the noise occurs, and sensitivity of the individual. Sound is a physical phenomenon consisting of minute vibrations that travel through a medium, such as air or water, and are sensed by the human ear. Sound is all around us. The perception and evaluation of sound involves three basic physical characteristics: Duration – the length of time the sound can be detected Magnitude – the acoustic energy, which is expressed in terms of sound pressure, in decibels (dB) Frequency – the number of cycles per second the air vibrates, in hertz The duration of a noise source can be continuous (constant), transient (short duration), or impulsive (typically less than 1 second). Launch noise and sonic booms (i.e., shock waves created from supersonic flight when a launch vehicle travels faster than the speed of sound) are classified as transient noise events. A transient noise event has a beginning and an end where the sound temporarily rises above the background and then fades away. Transient sounds are typically associated with a sound source that moves, such as, an aircraft overflight. The dB is a logarithmic unit used to represent the magnitude of a sound, also referred to as the sound level. Environmental noise measurements are usually on an “A-weighted” scale that filters out very low and very high frequencies to replicate human sensitivity. It is common to add the “A” to the measurement unit (dB) to identify that the measurement has been made with this filtering process (dBA). The figure above provides a chart of A-weighted sound levels from typical noise sources. Noise Analysis Noise criteria have been developed to protect the public health and welfare of surrounding communities. The following describe noise criteria that will be used in the noise analysis that address human annoyance, hearing conservation, and structural damage. Typical A-Weighted Levels of Common Sounds - - - - NOISE METRICSHuman Annoyance. The “Day-Night Average Sound Level” (DNL) metric has been found to correlate well with the human annoyance for regularly occurring transportation noise. The FAA considers DNL to be the best available metric for prediction of long-term human annoyance. FAA Order 1050.1F states that, in most locations, a significant noise impact would occur if the Proposed Action would cause noise-sensitive areas to experience a 1.5 dBA DNL increase when compared to the No Action Alternative during the same timeframe and the end- state noise level would be at or above 65 dBA DNL. FAA Order 1050.1F notes that the 65 dBA DNL threshold does not fully address the effects of noise on visitors to areas such as national parks or designated wilderness areas where a quiet setting is a generally recognized purpose and attribute. Supplemental noise metrics are used in the evaluation of the significance of noise impacts within national parks, national wildlife refuges, and historic sites including traditional cultural properties. Structural Damage. FAA Order 1050.1F does not give specific instructions on the assessment of potential structural damage caused by noise. In this EIS, potential impacts will be assessed by comparing calculated noise-induced structural vibration levels at sensitive locations against widely used structural impact criteria. The likelihood of damage is unique to the characteristics of the sound experienced (e.g., magnitude , duration, and frequency), the materials of which the structure is built, and the condition of the structure. Sonic booms are also commonly associated with structural damage. A large degree of variability exists in the possible effects of a sonic boom. For example, the probability of a window breaking when exposed to a sonic boom of 1 pound per square foot (psf) ranges from one in a billion to one in a million with much of the variability depending on the condition of the glass. At 10 psf, the probability of glass breaking is between 1 in 100 and 1 in 1,000. Laboratory tests involving glass have shown that properly installed glass will not break at overpressures below 10 psf, even when exposed to repeated sonic booms. Damage to plaster has the potential to occur in the same range of overpressures as damage to glass. In general, for well-maintained structures, the threshold for damage from sonic booms is 2 psf, below which damage is unlikely. Land Use Compatibility. FAA Order 1050.1F states that special consideration needs to be given to noise-sensitive areas within Section 4(f) properties where the land use compatibility guidelines in 14 Code of Federal Regulations Part 150 are not relevant to the value, significance, and enjoyment of the area in question. Noise analysis for this Proposed Action will recognize areas in which a quiet setting is a recognized attribute and part of the purpose of the area. Hearing Conservation. Multiple Federal government agencies have provided guidelines on permissible noise exposure limits to protect human hearing. The most conservative workplace noise level limit has been set by the Occupational Safety and Health Administration at 115 dBA for non-impulsive noise over an allowable exposure duration of 15 minutes. The National Institute for Occupational Safety and Health limits for non-impulsive noise are less conservative. For impulsive noise, such as sonic booms, the Occupational Safety and Health Administration and National Institute for Occupational Safety and Health have both established maximum allowable peak noise levels of 140 dB, which equates to an overpressure of about 4 psf. Workplace noise level recommendations are designed such that, even with steady near-daily exposures over the course of an entire career, the excess risk of developing occupational noise-induced hearing loss is minimized. Different noise metrics help to quantify the noise environment and describe impacts from noise. Overall sound pressure level (OASPL). Provides a measure of the sound level at any given time. Maximum OASPL. Indicates the highest OASPL over the duration of the noise event; a single-event metric useful for analyzing short- term responses to noise exposure. Maximum A-weighted OASPL. Represents the maximum A-weighted OASPL during the noise event; used for the analysis of noise impacts to humans and wildlife. Sound Exposure Level. Provides a measure of the cumulative noise exposure of the entire acoustic event. Time Above A-weighted OASPL Threshold. During times when OASPL is above 66 dBA, normal conversation becomes difficult. DNL. Represents an average sound level over the course of an average annual day. To account for increased human sensitivity to noise at night, a 10-dB penalty is applied to events occurring between the hours of 10:00 p.m. and 7:00 a.m. Peak Particle Velocity. Measured in millimeters per second, PPV the metric for noise- induced vibration and is calculated for specific structure categories in specific frequency bands. Sonic Boom Overpressure. The magnitude of the changes in air pressure associated with a sonic boom is typically expressed in pounds per square foot. https://www.faa.gov/space/stakeholder_engagement/spacex_starship_ksc l ,. 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I I I l 1--s;;J iii -- M O CANAV E R A L NATION A L S SEASH O R E Q U I A T T L O A N T I C O K E N N C E LD C Y AP E A NR A K A W A A V Y E N N G O R R T A H L O N A O T I O N N A L S E I N D I A N A S H O R E R I V E R K E N N E D Y D A O P K W Y N O R T H R E I L L V S U T I T S H U T T L E L A N D I N G BANAN A F A C I L I T Y CR E E K F A L S E BANA N A CREE K I N T R A C O A S T A L C A P E I N D I A N KE N N E D Y P K W Y N O R T H C O L U M B I A BLVD NA S A P A R K W A Y R I V E R EA S T KE N N E D Y P K W Y S O U T H W A T E R W A Y B A N A N A R I V E R SK I D S T R I P PH I L L I P S P K W Y B E E - L I N E E X P R E S S W A Y Environmental Impact Statement (EIS) for SpaceX Starship–Super Heavy Launch Vehicle at Launch Complex 39A at the Kennedy Space Center, Florida LOCATION OF LC-39AAT KENNEDY SPACE CENTER ¤1 KSC NORTH BOUNDARY 9,000 4,500 0 9,000 18,000 27,000 CITY OF OAK HILL Feet 1¤ £ £ Kennedy Space Center Land Management µ VOLUSIA COUNTY BREVARD COUNTY 1¤ 95 £ §¨¦ HAULOVER CANAL Legend Kennedy Space Center Property Boundary Municipalities Canaveral National Seashore Joint CNS-MINWR Management KSC Secure Area Merritt Island National Wildlife Refuge Cape Canaveral Space Force Station COMMUNITY OF MIMS 46¾À GATE 6 JOHN F. KENNEDY GA T E 5 BEACH ROAD SPACE CENTER (KSC) PAD 39B GATE 4 406¾À PAD 39A LC-39A 405¾À 41VAB AREA SOUTH BOUNDARY - KSC NORTH BOUNDARY - CCSFS SCHWARTZ ROAD 40 CITY OF TITUSVILLE 50¾À GA T E 3 BREVARD COUNTY 405¾À 37 CAPE CANAVERALNASA PARKWAY WEST KSC SPACE FORCE STATIONINDUSTRIAL 34KSC VISITOR (CCSFS)AREACOMPLEX 20 19 GATE 2 16 15 14 CCSFS INDUSTRIAL 13 AREA 12 SPACE COAST REGIONAL AIRPORT 407¾À 11 A36 B 1,2,3,4 46 32 MERRITT ISLAND 31 18 17 26 6 30 5 §¨¦95 CITY OF COCOASPL-15-0001 KARS RECREATIONAL 25£1¤ CITY OF CAPE CANAVERAL https://www.faa.gov/space/stakeholder_engagement/spacex_starship_ksc AREA COMPLEX 99 29 3¾À GATE 1 PORT CANAVERAL SOUTH BOUNDARY - CCSFS 528¾À A1A¾À Attachment 3 CITY OF CAPE CANAVERAL CITY COUNCIL MEETING · APRIL 15, 2025 AGENDA ITEM SUMMARY · ITEM # 8c Subject: Motion to consider the approval of a proposal from Graybar/First Light Technologies in the amount of $34,203.56 for the purchase of six solar light fixtures to replace the existing lights in the parking lot at Manatee Sanctuary Park. Department: Parks, Recreation + Community Affairs Summary: At the September 24, 2024 Regular Meeting, City Council approved the purchase of replacement solar lights via CIP #PRCA-6 at the budgeted cost of $30,000. The parking lot lights at Manatee Sanctuary Park were installed in 2013 and have exceeded their serviceable lifespan. Several of the current fixtures have been inoperable for more than a year. The total replacement cost for all solar lights and poles is $34,203.56 and the manufacturer’s quote is valid until April 29, 2025 (Attachment 3). Any further purchasing delays will result in increased pricing. Submitting Department Director: Molly A. Thomas Attachment(s): (1) Graybar Quote #0248446098 Financial Impact: $34,203.56 for replacement lights and poles funded by the General Fund; Staff time for in-house installation. Staff time and effort to prepare this agenda item. Reviewed by Interim Administrative/Financial Services Director: Cheryl Puleo The Interim City Manager recommends the City Council take the following action(s): Approve proposal from Graybar/First Light Technologies in the amount of $34,203.56 for the purchase of six solar light fixtures to replace the existing lights in the parking lot at Manatee Sanctuary Park. Approved by Interim City Manager: John DeLeo 6952 SONNY DALE DR, SUITE A MELBOURNE FL 32904-2257 Phone: 321-821-2600 Fax: 321-984-8433 To: CITY OF CAPE CANAVERAL 100 POLK AVE CAPE CANAVERAL FL 32920 Attn: Johnny Mayberry Phone: 321-868-1220 EXT Email: Fax: 321-868-1248 Date: 12/12/2024 Project Name: MANATEE SANCTUARY PARK OPTION 2 GB Quote #: 0247674601 Purchase Order Nbr: Release Nbr: Additional Ref#: Revision Nbr: 1 Valid From: 12/12/2024 Valid To: 01/11/2025 Contact: Jimmy Barnes Email: jimmy.barnes@graybar.com Proposal We appreciate your request and take pleasure in responding as follows Item Quantity Supplier Catalog Nbr Description Price Unit Ext.Price 100 6 FIRST LIGHT TECH SCL2-SPMU-CC -T4F-NW $3,692.83 1 $22,156.98 GB Part#:SCL2-SPMU-CC-T4F-NW ------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------ 200 5 FIRST LIGHT TECH RSA20B6-4-RA L 6005 $1,418.40 1 $7,092.00 GB Part#:RSA20B6-4-RAL 6005 ------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------ 300 1 FIRST LIGHT TECH COLOR CODE SET UP FEE $352.91 1 $352.91 GB Part#:COLOR CODE SET UP FEE ------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------ 400 1 FREIGHT QUOTED $1,391.30 1 $1,391.30 GB Part#:LOQ ------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------ Notes: OMNIA PARTNERS ACCOUNT # EV2370 This equipment and associated installation charges may be financed for a low monthly payment through Graybar Financial Services (subject to credit approval). For more information call 1-800-241-7408 to speak with a leasing specialist. This Graybar quote is based on the terms of sale in the EV2370 Master Agreement which can be found by clicking the link found at https://www.omniapartners.com/hubfs/PUBLIC%20SECTOR/Supplier%20Information/Graybar/EV2370_Graybar_MAD_2017_12_20.pdf Total in USD (Tax not included): $30,993.19 This equipment and associated installation charges may be financed for a low monthly payment through Graybar Financial Services (subject to credit approval). For more information call 1-800-241-7408 to speak with a leasing specialist. This Graybar quote is based on the terms of sale in the EV2370 Master Agreement which can be found by clicking the link found at https://www.omniapartners.com/hubfs/PUBLIC%20SECTOR/Supplier%20Information/Graybar/EV2370_Graybar_MAD_2017_12_20.pdf Page 1 of 2 Attachment 1 To: CITY OF CAPE CANAVERAL 100 POLK AVE CAPE CANAVERAL FL 32920 Attn: Johnny Mayberry Date: 12/12/2024 Project Name: MANATEE SANCTUARY PARK OPTION 2 GB Quote #: 0247674601 Proposal We appreciate your request and take pleasure in responding as follows Item Quantity Supplier Catalog Nbr Description Price Unit Ext.Price Signed:__________________________________________ This Graybar quote is based on the terms of sale in the EV2370 Master Agreement which can be found by clicking the link found at https://www.omniapartners.com/hubfs/PUBLIC%20SECTOR/Supplier%20Information/Graybar/EV2370_Graybar_MAD_2017_12_20.pdf Page 2 of 2 CITY OF CAPE CANAVERAL CITY COUNCIL MEETING · APRIL 15, 2025 AGENDA ITEM SUMMARY · ITEM # 8d Subject: Motion to consider the approval of MCCi’s quote dated March 25, 2025 in the amount of $28,489.29 to upgrade the current Laserfiche® Avante System to the Laserfiche Cloud (Records Management Software). Department: City Clerk’s Office Summary: On January 11, 2012, the City of Cape Canaveral utilized MCCi Laserfiche’s Avante VAR services as its provider for its electronic project management services (see order attached). The city clerk’s office has determined that there is a need to upgrade to the Laserfiche Cloud for the following reasons: - Laserfiche will no longer be providing software support to the city’s current platform (Version 11) and Laserfiche will not be expanding any recent roles on Laserfiche Version 12. - Due to the increased volumes of managing electronic records, the city’s server will require additional space. - Microsoft SQL is compatible with Laserfiche Cloud (enhancing performance and security ), the cloud will migrate existing data, and the cloud will be able to extend capabilities with other technology. - Access to records, in an organized, efficient, and cost-effective manner in compliance with legal retention requirements and mandatory standards, will be made easier. The benefits are: - Space savings, - Reduced expenditures for filing equipment and storage media; - Increased efficiency in information retrieval; - Compliance with legal retention requirements and establishment of same; - Protection of vial records; - Control over the creation of new records, and - Identification of historical records. The Laserfiche Cloud Site Upgrade quote is valid for 30 days. Pricing is likely to increase after that time. Submitting Department Director: Esther Coulson Attachment(s): 1. MCCI’s quote 2. MCCi’s 2012 order 3. MCCi’s 2012 email 4. Laserfiche Benefits Fact Sheet and Cloud Advantages City of Cape Canaveral City Council Meeting · March 18, 2025 Agenda Item # ___ Page 2 of 2 Financial Impact: $28,489.29 Laserfiche total project cost funded by the general fund. Staff time and effort to prepare this agenda item. Reviewed by Interim Administrative/Financial Services Director: Cheryl Puleo The Interim City Manager recommends the City Council take the following action(s): Approve MCCi’s quote in the amount of $28,489.29 to upgrade the current Laserfiche Avante System to the Laserfiche Cloud (Records Management Software). Approved by Interim City Manager: John DeLeo Estimate City of Cape Canaveral Issued: March 25, 2025 Valid for 30 days Attachment 1 Page 1 LASERFICHE CLOUD LICENSING GUIDE To determine which platform/licenses are applicable, please refer to the Pricing section. LASERFICHE PLATFORM ARCHITECTURE Starter Professional Business App. Servers/Repositories 1 1 1 FULL USE ACCESS LICENSES Starter Professional Business Full Named Users Minimum of 1 Minimum of 5 Minimum of 25 100 GB Storage Per User Included Additional Storage Available Included Additional Storage Available Included Additional Storage Available Audit Trail Included (Starter) Included (Starter) Advanced is Add-on Option Included (Advanced) Direct Share Included Included Included Automated/Encrypted Backups Included Included Included Intrusion Detection Included Included Included Automated Feature and Security Updates Included Included Included Import Agent w/Email Archiving Included Included Included Process Automation Not Available Included Included Connector Not Available Included Included Surveys Not Available Included Included Records Management Not Available Add-on Option Included LIMITED USE ACCESS LICENSES Starter Professional Business Participant Users Not Available Add-on Option, Minimum of 10 Add-on Option, Minimum of 10 Community Users Not Available Add-on Option Add-on Option Education Users Not Available Add-on Option Add-on Option MODULE BASED LICENSES Starter Professional Business Quick Fields Complete with Agent †† Add-on Option 10 Installations Included 10 Installations Included Invoice Smart Capture Not Available Add-on Option Add-on Option Workflow Bots Not Available 1 Included with Option to Add-on 1 Included with Option to Add-on Vault Not Available Add-on Option Add-on Option ScanConnect Add-on Option Add-on Option Add-on Option SDK Not Available Add-on Option Included Public Portal (WebLink) † Not Available Options: 1,000 Views, Blocks of 10,000 Views Unlimited Views Forms Portal † Not Available Options: 1,000 Submissions, Blocks of 10,000 Submissions Unlimited Submissions INTEGRATIONS Starter Professional Business Microsoft 365 Integration with Simultaneous Editing Included Included Included Integration with SharePoint Included Included Included Integration with Salesforce, Microsoft Dynamics 365, and Redtail CRMs Not Available Included Included Integration with DocuSign Add-on Option Add-on Option Included Integration with Ellucian Ethos Not Available Add-on Option Add-on Option Laserfiche for Ricoh MFD Add-on Option Add-on Option Add-on Option † Public Portal and Forms Portal are licensed per Laserfiche Application Server. †† Quick Fields is licensed per machine. * A sandbox environment includes 10 users, Laserfiche Directory Server and any additional add-ons purchased, such as portals. Page 2 LASERFICHE CLOUD DEFINITIONS To determine which licenses are applicable, please refer to the Pricing section. Client’s specific implementation may not include all features below. LASERFICHE CLOUD Laserfiche Cloud is a Software as a Service (SaaS) solution, which provides a central digital repository accessible from anywhere. With Laserfiche cloud Client can upload, view, and modify content within a streamlined fully responsive web interface. In addition to the central repository, below are some of the great features that come with Laserfiche Cloud. The Laserfiche Cloud license introduces a straightforward annual fee including software licenses, hosted storage, technical support and software updates. The licensing option provides the SaaS solution hosted on Amazon Web Services. All Laserfiche Cloud tiers include: ▪ 100 GB Per User ▪ Web Client: Enables subscription users to access content through a web browser. ▪ Laserfiche Mobile: An app (Android and Apple) that enables Client to capture, upload, and securely access and work with documents inside Laserfiche while on the go. ▪ Laserfiche Snapshot: "Print" electronic documents into Client’s repository as TIFF images with this virtual printer. Laserfiche Snapshot works as though Client had printed the document and then scanned it back into Laserfiche but allows Client to skip the step of making a physical printed copy. ▪ Direct Share: Allows Client to share content from the Laserfiche repository with external users through the Web Client or Mobile App. When Client sends documents through direct share, the recipient will receive a unique and anonymized URL that they can use to access the files for a limited period of time. One can add a password and specify the number of days until the URL expires. The sender will receive notifications when the content is viewed, and a repository administrator can see the status of who share d it, with whom, and if and when it was accessed. ▪ Audit Trail: Track activities performed in a Laserfiche repository and generate reports. Auditing helps to show compliance with legal regulations and contributes to the security of the Laserfiche repository. ▪ Automated text extraction: Automatically extract specific text. ▪ Import Agent with Email Archive: A tool for automatically importing files into the Laserfiche repository from a Windows folder, and the Email Archive allows Client to automatically archive emails to Laserfiche. Email Archive can extract and assign metadata to the emails saved in Laserfiche, as well as extract and save attachments and the email’s distribution list file. ▪ Industry-Leading Data Encryption: For data in transit over public networks, Laserfiche Cloud uses TLS encryption, and AES-256 encryption is utilized for data-at-rest, including backups. Documents are backed up six (6) times a day with the most recent three (3) backups available for a minimum of 14 days. ▪ Multi-Factor Authentication: Multi-factor authentication can be enabled for a Laserfiche Cloud user account. ▪ Single Sign-On: Laserfiche Cloud supports single sign-on with Active Director Federation Services (AD FS) and Security Assertion Markup Language (SAML). ▪ Intrusion Detection: Laserfiche Cloud utilizes host-based intrusion detection systems to reduce the risk of data theft by individuals or organizations attempting to gain unauthorized access. ▪ Microsoft Office Integration: Integration with Microsoft Office® Suite. Allows for direct content import as well as indexing capabilities. As a part of this integration, emails and attachments stored in Outlook can be imported to the repository with a single click and auto indexed with information such as sender, subject, time received, etc. ▪ Integration with SharePoint: The SharePoint Integration (SPI) is built on the power of Laserfiche Web Client, a Section 508-compliant thin client that reduces installation, support, and maintenance requirements. The integration requires a self-hosted installation of SharePoint. Page 3 LASERFICHE CLOUD BUSINESS Please refer to the Pricing section to determine which package was quoted. This functionality provides many tools to automate business processes and reduce manual work: ▪ Process Automation: A unified feature set to digitize and automate business processes. These tasks include moving documents, extracting, and inputting data, setting deadlines, and more. ▪ Business Process Designer: Diagram business processes through the process modeler, which is based on business process model and notation (BPMN) standards. ▪ Workflows: Build processes to extract data, route documents, automate activities, assign team and individual tasks, extract data, route documents, and more without requiring code. ▪ Business Processes & Forms: Forms allow process managers to create and publish web forms with an intuitive forms management system without requiring coding or scripting. ▪ Attractive forms can easily be created with preconfigured templates or customized with editable fonts, colors, uploaded images, and layouts. ▪ Drag-and-drop form elements including fields, checkboxes, and radio buttons onto a form to collect the exact information needed, in the precise format required. ▪ Payment collection allows payment to be collected with Braintree and Authorize Microsoft .NET Framework payment gateways. ▪ Automatically apply bulk annotations such as highlights, redactions, strikethroughs, and underlines across documents processed through workflows. ▪ Read barcodes on documents as part of automated workflows to better streamline document capture. ▪ Starting Events: Define how and when processes start. ▪ Business Rules: Easily define and manage business policy logic such as decision tables and formulas, in a centralized place separately from process logic. ▪ Data Management: Define data structures and store data independently of processes to provide a single source of truth for data. ▪ Capture Profiles: Capture document information automatically using profiles. ▪ Reporting and Analytics: Use out-of-the-box reports or create custom reports on process data for insights to make informed decisions. ▪ Connector: Provides a no-code means for integrating Laserfiche with line-of-business applications. ▪ Surveys: Design custom surveys, polls, or registration forms to automatically collect information and view results without creating processes or designing reports. ▪ Records Management Edition: Process records and record folders according to a life cycle, through creation, retrieval, storage, and disposition. ▪ Quick Fields Complete with Agent: An advanced automated data capture solution. The complete suite of modules for Quick Fields are included along with Agent that allows scheduled automated processing sessions around the clock, without operator intervention. ▪ Workflow Bots: Use robotic process automation technology to let Client easily configure software bots to automate repetitive, routine work between multiple systems. ▪ Laserfiche Integration with DocuSign: Initiate a signing process from within Laserfiche Cloud. Users may select the type of signing process they are initiating and attach documents that need to be a part of that process. Once the signing process is complete, documents are imported back into t he Laserfiche Repository from DocuSign as new versions of the un-signed document. Information captured during the signing process may be mapped to Laserfiche metadata fields. ▪ Public Portal: With unlimited views, share documents with people outside the organization, providing read -only access to specific documents without signing in. ▪ Note: Only one (1) security profile is included. ▪ Forms Portal: With unlimited submissions, allow non-authenticated users to view and submit public starting forms. Page 4 ▪ Integrations with CRMs: Laserfiche Cloud includes integrations with Microsoft Dynamics 365, Salesforce and Redtail CRMs. LASERFICHE CLOUD BUSINESS ADD-ONS ▪ Additional Storage ▪ Participant Users: For employees in need of read-only repository access and the ability to participate in forms processes. Education Participants are available for educational institutions. ▪ Community Users: For non-employees and non-contractors. Provides read-only repository access and ability to participate in forms processes (E.g., Vendor Management, Residents). ▪ Smart Invoice Capture: Smart capture uses machine learning technology to automatically capture information from any invoice, specifically the invoice date, invoice number, purchase order number and total amount due. ▪ Laserfiche Vault: A solution package that supports financial services firms’ compliance with SEC Rule §17a -4 using services and cloud-based features that provide a secure and accurate system of records. ▪ Laserfiche for Ricoh MFD: A single integrated solution in which scanning, searching, browsing, and printing from the Laserfiche Server can be performed. ▪ Ellucian Banner Integration through Ethos: The integration supports pre-populating registrar forms created in Business Process and updating records in Banner with course or student personal information through Workflow. [remainder of page intentionally left blank] Page 5 PRICING: LASERFICHE 3717 Apalachee Parkway, Suite 201 Tallahassee, FL 32311 850.701.0725 850.564.7496 fax Client Name: City of Cape Canaveral Quote Date: March 25, 2025 Client Address: 100 Polk Avenue, Cape Canaveral, FL 32920 Estimate Number: 35396 Estimate Type: Platform Change Product Description: Qty. Unit Cost OMNIA - NCPA 01-162 Annual Total LASERFICHE CLOUD ANNUAL SUBSCRIPTION - BASIC  LF Cloud Municipality Site License (< 15k Population) 1 $16,222.50 $15,735.83 $15,735.83  Laserfiche Cloud Records Management Subscription 1 Included* Included* Included*  Laserfiche Cloud Quick Fields Complete with Agent Subscription (10-Pack) 1 Included* Included* Included*  Laserfiche Cloud Workflow Bots Subscription 1 Included* Included* Included*  Laserfiche Cloud Direct Share, Up to 200MB 1 Included* Included* Included*  Laserfiche Cloud Advanced Audit Trail Subscription 1 Included* Included* Included*  Laserfiche Cloud Unlimited Public Portal 1 Included* Included* Included*  Laserfiche Cloud Forms Portal Subscription (Unlimited Submissions Per Month) 1 Included* Included* Included*  Laserfiche Cloud SDK Subscription 1 Included* Included* Included* Laserfiche Annual Recurring Subscription Subtotal $15,735.83 MCCi SUPPLEMENTAL SUPPORT SERVICES SUBSCRIPTION  MCCi Managed Support Services for Laserfiche (MMSS) 1 $1,224.00 $1,224.00 $1,224.00 Client needs are estimated based on the current components provided herein: up to 8 hours that will expire at the end of your renewal term.  Training Center for Laserfiche Site License, Population Less than 15,000 1 $2,300.00 N/A $2,300.00  MCCi SLA for Laserfiche Site License, Population Less than 15,000 1 $3,100.00 $2,790.00 $2,790.00 MCCi Supplemental Support Services Annual Recurring Subscription Subtotal $6,314.00 GRAND TOTAL - RECURRING ANNUAL SUPPORT/SUBSCRIPTION $22,049.83 Page 6 Service Description: Qty. Unit Cost OMNIA – NCPA 01-162 Total MCCi SERVICE PACKAGES  Self-Hosted Data Migration to Laserfiche Cloud Client must upgrade to newest version of Laserfiche to utilize the Laserfiche Data Migration Tool. 1 $2,925.00 $2,778.75 $2,778.75  Records Management Configuration for Laserfiche Cloud 1 $7,650.00 $7,267.50 $7,267.50  Laserfiche Repository Administrator Training - Full Day (Remote) 1 $2,415.00 $2,294.25 $2,294.25  Laserfiche User Training - Full Day (Remote) 1 $2,415.00 $2,294.25 $2,294.25  Implementation Management 1 $6,750.00 $6,412.50 $6,412.50 Service Packages Subtotal 1 $21,047.25 GRAND TOTAL - ONE-TIME SERVICES $21,047.25 EXISTING LASERFICHE SOFTWARE SUPPORT CREDIT  Laserfiche Avante Quick Fields -1 $63.00 $132.30  Laserfiche Avante Named Full User with Snapshot and Email -28 $52.50 $3,087.00  Laserfiche Avante Starter Public Portal -1 $1,575.00 $3,307.50  Laserfiche Avante Server for SQL Express with Workflow -1 $157.50 $330.75  Laserfiche Avante Web Client -28 $10.50 $617.40  Laserfiche Zone OCR -1 $288.75 $551.25  Laserfiche Software Support Credit Proration 1 #VALUE! $4,200.01  Existing Laserfiche Software Support Credit Total ($3,826.19) EXISTING MCCI SUPPORT/SUBSCRIPTION CREDIT  Managed Support Services -1  Training Center for Laserfiche (25-49 Users) On- Premise -1  MCCi Supplemental Support/Subscription Services Credit Proration 1 Existing MCCi Supplemental Support/Subscription Credit Total ($2,014.59) GRAND TOTAL - ESTIMATED EXISTING SUPPORT CREDIT ($5,840.77)  Partner Honored One-Time Discount 1 ($6,467.01)  MCCi One-Time Training Center Discount - Platform Upgrade Promo ($2,300.00) TOTAL LASERFICHE PROJECT COST $28,489.29 *Products shown as “Included” will be implemented and configured ONLY if the applicable MCCi Service Package(s) is included in this order, or product(s) can be implemented and configured at a later date with the purchase of the applicable service package(s). Page 7 NOTE: The information presented in this document is based on the results of MCCi and Client’s collaborative preliminary disco very thus far and merely serves as an estimate to be used for planning purposes. As planning and discovery continue, the project s cope and costs may change to meet the specific needs of the Client. MCCi will present a formal detailed pricing proposal and proje ct scope for approval prior to the start of any project. This is not a formal quote. Additional services will likely need to be included based on required discovery session. [remainder of page intentionally left blank] Page 8 SUPPLEMENTAL SUPPORT PACKAGES As Client’s first-tier solution provider, MCCi provides multiple options for technical support. Client’s annual renewal covers application break/fix support, version downloads, and continued educational resources. MCCi offers supplemental support packages to cover remote training, basic configuration services, and maintenance of existing business processes. MCCi’s Managed Support Services (MMSS) or Process Administration Support Services (MPASS & MPASS2) packages are strongly encouraged to be included with every renewal. Supplemental Support Packages are annual subscriptions and pricing is based on the package purchased and an advanced discounted block of hours, which expire on the same date as Client’s annual renewal. MMSS pricing for the advanced block of hours is based on MCCi’s Support Technician II hourly rate discounted by 10%. MPASS and MPASS2 pricing for the advanced block of hours is based on MCCi’s Application Support Analyst hourly rate discounted by 10%. LASERFICHE + Client’s Support/Subscription Renewal includes these benefits, regardless of whether a supplemental package is purchased. * Excludes the development of new integrations, large-scale development projects, and SQL queries. Excludes maintenance of custom-built integrations, or any item not purchased from MCCi. ** Hours: MCCi allows clients to use their hours for a multitude of services, if a request will not start a service that cannot be completed with the hours available. None of the packages listed above are intended to be utilized to configure a new complex business process. In those instances, a separate SOW is required. MCCi’s Managed Support Services MCCi’s Process Administration Support Services Description MMSS MPASS MPASS2 Easy access to MCCi’s team of Certified Technicians for application break/fix support issues (i.e., error codes, bug fixes, etc.)+ Remote access support through web conferencing service+ Access to product update version and hotfixes (Client Download)+ 24/7 access to the Laserfiche Support Site and Laserfiche Answers discussion forums+ Additional Remote Basic Training Additional System Settings Consultation Assistance with Implementation of Version Updates Annual Review (upon Client’s request) of Administration Settings Priority Offering of Laserfiche CPPs & Laserfiche Empower Registration Scholarships Configuration and maintenance of basic business processes and MCCi packaged solution utilizing Laserfiche Forms and Workflow Configuration of Laserfiche Quick Fields sessions Basic Records Management Module Overview Training Administration Configuration Services Dedicated Certified Professional Proactive recurring consultation calls upon the Client’s request Annual Review of business process configurations Institutional Knowledge of Client’s Solution Maintenance of MCCi/Client configured complex business processes Ability to schedule after-hours upgrades Monday-Friday 8 am to 10 pm ET and Saturday-Sunday from 12 pm to 4 pm ET Basic JavaScript, CSS, and Calculations for Laserfiche Forms* Page 9 CLIENT RESPONSIBILITIES (All Packages) ▪ For self-hosted (applications hosted by Client) solutions: Configuring/maintaining backups and any general network, security, or operating system settings outside of Client’s solution. ▪ Managing application-level security. ▪ Managing and creating retention policies related to Records Management Module. ▪ Providing an IT contact (internal or third-party) for MCCi to work with as necessary. ▪ Providing remote access capabilities as needed. If the Client requests MCCi to have unattended access, the Client assumes all responsibility for the related session(s). The Client will work with MCCi to set up user profiles, user tags, etc. to allow desired security rights/access. ▪ Creating/providing process diagrams (and any other necessary paperwork/examples). SUPPLEMENTAL SUPPORT PACKAGE DEFINITIONS ADDITIONAL REMOTE TRAINING Additional web-based training is conducted to train new users or as refresher training for existing users. ADDITIONAL SYSTEM SETTINGS CONSULTATION MCCi offers additional best practices consultation that includes recommendations for adding additional departments, additional types of indexing, etc. REMOTE IMPLEMENTATION OF VERSION UPDATES While Client’s renewal includes version updates, implementation of those updates is sometimes overlooked. With the addition of MMSS, MCCi is at Client’s service to directly assist with implementing software updates such as minor updates, quick fixes or point releases. Dependent on the complexity and the Client’s specific configurations, major software upgrades may or may not be covered and should be discussed with Client’s Account Management Team. ANNUAL SYSTEM REVIEW & ANALYSIS MCCi will access Client’s system to review how Client’s organization uses Client’s solution, to identify potential issues, and to make recommendations for better use of the system. This analysis may be performed annually and is an optional service that will be completed only if requested by the Client. LASERFICHE CERTIFICATIONS Priority offering of complimentary Laserfiche certifications, based on availability. LASERFICHE CONFERENCE REGISTRATION Priority offering of complimentary Laserfiche Empower registration, based on availability. CONFIGURATION AND MAINTENANCE OF BASIC BUSINESS PROCESS Utilizing Laserfiche Forms and Workflow, MCCi will assist with the configuration and maintenance of basic business processes. A basic business process requires minimal configuration and virtually no institutional knowledge of the Client’s business process, allowing an MCCi Application Support Analyst to assist with configuration, support, and maintenance of the process. Examples include Filing Workflows, simple Forms, or approval/notification workflows that have few routing steps, no integration, and little to no database lookups. MAINTENANCE OF MCCi PACKAGED SOLUTION: MCCi will assist with maintenance with a solution MCCi has created for a market that has a specific business process automation use. CONFIGURATION OF LASERFICHE QUICK FIELDS SESSIONS Using Client’s current Quick Fields modules, MCCi will configure Quick Fields sessions, excluding custom scripting, custom calculations, etc. BASIC RECORDS MANAGEMENT MODULE OVERVIEW TRAINING MCCi will provide refresher overview training of the records management module. Initial training cannot be performed under this support level. Page 10 ADMINISTRATION CONFIGURATION SERVICES MCCi will assist with administration configuration services, including setting up users, metadata, security, etc. DEDICATED LASERFICHE CERTIFIED PROFESSIONAL While on MCCi’s MMSS level, Client will have access to MCCi’s team of Certified Support Professionals; with MPASS and MPASS2, Client will have a representative dedicated to Client’s organization. SCHEDULED RECURRING CONSULTATION CALLS Upon Client’s request, Client’s MPASS representative will schedule recurring calls with Client to discuss Client’s current and upcoming projects. This helps us stay on the same page with Client and ensure tasks and project milestones are being completed. ANNUAL REVIEW OF BUSINESS PROCESS CONFIGURATIONS MCCi will review Client’s business processes to see how Client’s organization uses the solution, to identify potential issues, and to make recommendations for better use of the system. This analysis may be performed annually and is an optional service that will be completed only if requested by the Client. INSTITUTIONAL KNOWLEDGE OF CLIENT SOLUTION Turnover within Client’s organization can happen, and it is important to have a plan. Who will help Client’s new solution administrator get up to speed on Client’s processes and solutions in place? Leave that to us. MCCi documents Client’s specific organization’s usage and implemented business processes, integrations, etc., and can assist with the knowledge transfer to the new solution administrator if needed. MAINTENANCE OF MCCI/CLIENT CONFIGURED COMPLEX BUSINESS PROCESSES The assigned representative can maintain MCCi- or Client-configured complex business processes. A complex business solution is a large business process with an extensive configuration that is mission -critical to the organization. For example, minor tweaks, updates due to upgrades, process improvements, etc. can be requested. For creation of new complex Forms, Workflow, and Transparent Records Management configurations, please discuss a Business Process Configuration Service with Client’s Account Executive or Account Manager. ABILITY TO SCHEDULE AFTER-HOURS UPGRADES Avoid MCCi’s after-hours premium charge for upgrades. MPASS2 clients can schedule these anytime Monday-Friday from 8 am to 10 pm ET and Saturday and Sunday from 12 pm to 4 pm ET. BASIC JAVASCRIPT, CSS AND CALCULATIONS FOR LASERFICHE FORMS Excludes complex scripting. BASIC LASERFICHE WEBLINK/PUBLIC PORTAL CUSTOMIZATION MCCi will help customize Client’s WebLink/Public Portal to meet Client’s needs. Page 11 THE TRAINING CENTER FOR LASERFICHE* MCCi’s Training Center for Laserfiche annual subscription provides an easy, cost -effective way for all users in Client’s organization to access training videos for Laserfiche and ABBYY. BENEFITS ▪ 24/7 access to on-demand Laserfiche training videos and other resources ▪ Reduction in training expenses ▪ Caters to all skill levels from Basic Users to Advanced System Administrators ▪ Unlimited access for Client’s entire organization ▪ User determined schedule and pacing ▪ Reduction in internal support and increased user productivity ▪ Increased efficiency through improved internal usage/adoption ▪ Instant/budgeted training available in the case of employee turnover ▪ Enhance Client’s organization’s internal Laserfiche training program *The Training Center subscription gate is based on Laserfiche user counts SERVICE LEVEL AGREEMENT (SLA)* MCCi’s SLAs are offered as additional options to Client’s annual support/subscription. An SLA offers clients escalated response times depending on the severity of the support issue, as well as other additional benefits. The SLA documentation and pricing is readily available upon request. MCCi currently has two separate SLAs available: ▪ Infrastructure Hosting ▪ Application Support ▪ Client Self-Hosted ▪ Cloud Applications *Full SLA document is available upon request [remainder of page left intentionally blank] Page 12 SERVICE PACKAGES GENERAL ASSUMPTIONS To determine which platform/licenses are applicable, please refer to the Pricing section. The following assumptions serve as the basis for the Service Package(s) reflected below. Any service or activity not described below is not included in the Scope of services to be provided. Variations to the following may impact the Service Package’s cost and/or schedule, justifying a Change Order. ▪ MCCi‘s completion of a Deliverable to Client shall constitute that MCCi has conducted its own review and believes it meets Client’s requirements. Client shall then have the right to conduct its own review of the Deliverable as Client deems necessary. If Client, in its reasonable discretion, determines that any submitted Deliverable does not meet the agreed upon expectations, Client shall have five (5) business days after MCCi’s submission to give written notice to MCCi specifying the deficiencies in reasonable detail. MCCi shall use reasonable efforts to promptly resolve any such deficiencies. Upon resolution of any such deficiencies, MCCi shall resubmit the Deliverable for review as set forth above. Notwithstanding the foregoing, if Client fails to reject a ny Deliverable within five (5) business days, such Deliverable shall be deemed accepted. ▪ If either party identifies a business issue during the project, MCCi and Client must jointly establish a plan to resolve the issues with potential impact analysis of timeline and budget within five (5) business days of identification. Any necessary business decision resulting from the identified business issues must be made by Client within five (5) business days from request. ▪ Client is responsible for ensuring that adequate hardware/infrastructure is in place and capable of handling the extra resources that may be required to support the services performed. ▪ Any additional software-licensing needs related to this service/process configuration have not been considered or included as part of service packages. Client is responsible for ensuring required software licensing is available. ▪ If the Services require MCCi to access client data, item, and/or use any third party software products provided or used, Client represents and warrants that it shall have all rights and licenses, including, without limitation those of third parties, necessary or appropriate for MCCi to access or use such data and/ or third party products and agrees to produce evidence of such rights and licenses upon the reasonable request of MCCi. ▪ Client will maintain primary contacts and project staff for the duration of the project, as a change in staff may result in a Change Order for time spent by MCCi on retraining, reeducating, or changes in direction. ▪ Through the course of this project, MCCi may choose to utilize the third-party service Asana (http://www.asana.com) for project management and team collaboration. Documentation and correspondence exchanged between MCCi and Client may be stored in Asana. ▪ Client will ensure that all Client’s personnel who may be necessary or appropriate for the successful performance of the services will, on reasonable notice: (i) be available to assist MCCi’ personnel by answering business, technical and operational questions and providing requested documents, guidelines and procedures in a timely manner; (ii) participate in the services as reasonably necessary; and (iii) be available to assist MCCi with any other activities or tasks required to complete the services. ▪ All Services pricing assumes the Client will grant MCCi secure unattended access to the required infrastructure for the project. Secure unattended access requires the following: ▪ Either a VPN connection with proper credentials or installation of on-demand remote access software utilized by MCCi. ▪ Connections that can be made by an assigned MCCi Project Team without intervention from the Client from the hours of 8:00 AM ET to 8:00 PM ET. ▪ A Windows Domain account assigned exclusively to the assigned MCCi Project Team, with passwords provided, that has administrative access to all infrastructure being serviced for purposes of the project. ▪ A Windows Domain account, and complete access to that account including the password, for the service account to be used with any installed software products. ▪ Failure to provide this access will result in a Change Order increasing the cost to Client and timeline of the project. ▪ Projects enter “On-Hold” status when (i) Client requests a delay in starting a new project, or (ii) Client is unresponsive for more than 15 business days during an active project. On-Hold status will remain until a new Page 13 project start date is mutually agreed upon, or until Closed. MCCi may elect to Close the project due to project remaining On-Hold for more than 35 business days. ▪ Projects that are Closed prior to completion, will be billed for any progress made to date and the MCCi project team will no longer be assigned to the project. Billing for progress made to date is based on the number of hours worked or the estimated percentage of the project that has been completed, whichever is greater. Subsequently, a new order is required to restart a Closed project, and to have new MCCi project resources assigned. ▪ Client will provide a single point of contact responsible for coordinating communications and scheduling amongst Client stakeholders. ▪ MCCi will conduct a project kickoff call with Client to set objectives and review systems/processes used. ▪ Google Chrome or Chrome Microsoft Edge is installed on all Laserfiche servers. ▪ TLS 1.2 is configured on all Laserfiche servers. ▪ Firewall ports will be opened for and unattended remote access on all necessary servers will be granted to MCCi. ▪ All services will be performed Monday – Friday, 8 am to 5 pm EST. ▪ MCCi will only provide recordings of trainings or meetings if requested in advance. Requested recordings will be available through the Training Center for Laserfiche. ▪ Client will acquire, install, and set up TLS certificates that meet application requirements. ▪ Purchase of Managed Cloud services may cover some of these assumptions/deliverables. ▪ Client will ensure previously agreed upon scheduled trainings are attended by their staff. For cancellations or rescheduling, the minimum notice period requirement to avoid penalties is 2 calendar weeks prior to the training date. Penalties: (i) Regardless of the notification time period, if the training was to be in person and MCCi has incurred non-refundable travel expenses, client will reimburse MCCi accordingly, and (ii) If client cancels or reschedules training within 7 calendar days and no less than 48 hours from the training date, the client will forfeit half of the allotted training time, or be assessed a fee equal to 50% of the training package purchased, or (ii) If the client cancels or reschedules the training within 48 hours of the training date, or is a no show on the training date, the training package purchased will be charged in full and forfeited by the client. GENERAL TESTING DEFINITIONS ▪ Alpha Testing – Defined as internal acceptance testing performed by the project team prior to releasing the product or configuration to the Client ▪ Basic Deployment Testing – Defined as testing to ensure that the crucial functions of the system are operating properly and that the deployment is stable ▪ Beta Testing – Defined as the testing performed to verify functionality and fulfillment of user requirements ▪ User Acceptance Testing – Defined as testing performed by the Client’s users to verify and accept the implemented functionality or deployment GENERAL EXCLUSIONS ▪ MCCi is not responsible for assigning an external URL for any web-based platform/software module. ▪ MCCi is not responsible for creating or maintaining backups, backup plans or recovery plans. ▪ MCCi is not responsible for creating training documentation. ▪ MCCi is not responsible for final testing including, but not limited to, configuration changes made by Client prior to system handoff. ▪ Except where specifically noted, no custom coding is included; configuration work is restricted to the capabilities associated with the out-of-the-box solution. Page 14 SELF-HOSTED DATA MIGRATION TO LASERFICHE CLOUD MCCi’s Self-Hosted Data Migration to Laserfiche Cloud Package is designed to migrate an existing self -hosted Laserfiche system to a new Laserfiche Cloud environment. CLIENT DELIVERABLES ▪ Provide a Windows account that has administrative rights to each server (can create, write, and read the various Laserfiche databases, and has administrative rights to the Laserfiche applications) ▪ Purchase a Laserfiche Cloud license that includes the features and data needed to migrate the self -hosted system MCCi DELIVERABLES ▪ Migrate a single (1) repository from the Client’s environment to the Laserfiche Cloud system ▪ Assist Client with switching one (1) installation of a self -hosted application (Windows Client, Quick Fields, Import Agent, etc.) to work with Laserfiche Cloud ▪ Perform basic software deployment testing ▪ Upgrade one existing installation of Laserfiche Server to the latest release of version 11. EXCLUSIONS MCCi is not responsible for the following: ▪ Upgrading Laserfiche applications except for the Laserfiche Server ▪ Upgrading SQL Server ▪ Migration of Laserfiche workflows, Laserfiche Forms Business Processes, or multiple repositories ▪ Migration or installation of Quick Fields Sessions ▪ Switching Windows users or groups to Repository users or groups ASSUMPTIONS ▪ If Client has SQL 2016 or newer, additional professional services time may be needed to complete the migration. ▪ Laserfiche server is running Windows Server 2012 R2 or higher. ▪ Data is being migrated to a new Laserfiche Cloud system. ▪ During the migration of the self-hosted system to Laserfiche Cloud, both systems will be unavailable. ▪ Data is being migrated to a new Laserfiche Cloud system. ▪ The current Client infrastructure meets the requirements needed to install and run the Laserfiche Cloud Migration tool. RECORDS MANAGEMENT CONFIGURATION FOR LASERFICHE CLOUD MCCi will configure Records Management in Client’s repository within Laserfiche Cloud using Transparent Records Management (TRM). Using TRM, both records managers and general users can organize the same repository in the manner they each prefer, simultaneously. The process is “transparent” because it enables general users to see through the complex records management layout to their desired structure. Records management requirements do not interfere with day-to-day business needs, and records managers can retain control over the way information is categorized and filed outside of the view of everyday users of the system. CLIENT DELIVERABLES ▪ Provide Client representative to participate in organizing the repository through templates and folder structure and plan out the templates, record types, and folder structure, not to exceed 15 record types that will be implemented ▪ Provide all necessary information on the retention schedules to be implemented ▪ Have a testing team complete User Acceptance Testing (UAT) within two (2) weeks of the completion of deployment MCCi DELIVERABLES ▪ Create up to three (3) templates, up to fifteen (15) Record Series, and up to fifteen (15) folders ▪ Build workflow(s) to file records in correct record series and create a shortcut in the end user folder structure. Workflows will be based on information that users input into the template when adding the document to Page 15 Laserfiche. These workflows will be for filing purposes only and not include any business process steps for approval, review, etc. ▪ Perform alpha and beta testing on the built processes. MCCi will transition project to Client UAT team once beta is complete and successful EXCLUSIONS MCCi is not responsible for the following: ▪ Provide training on administering and executing the processes built by the MCCi project team Creating training documentation for these processes ▪ Managing or providing upkeep of the Laserfiche Records Management System ▪ Configuring any e-mail notifications for records management actions outside of basic notifications for records available for cutoff, records available for disposition, and vital documents for review ▪ Installing software ASSUMPTIONS ▪ Client owns Laserfiche Cloud Records Management Edition. LASERFICHE REPOSITORY ADMINISTRATOR TRAINING – FULL DAY MCCi’s Administrator Training is available as a full-day training split into two half-day sessions. The goal is for your organization to have a trained repository administrator. The full day includes ongoing management as well as considerations for future growth, focusing on setting up new security permissions, repository planning, creation of new metadata types, and more. The complete list of training topics is listed below. ▪ User Management & Security ▪ Monitoring User Activity ▪ Licensing ▪ Cloud Navigation ▪ Metadata Management ▪ Repository Architecture Overview ▪ General Repository Settings ▪ Folder Security ▪ Recycle Bin Settings ▪ Audit Trail (if purchased) ▪ Supplement User Security ▪ Troubleshooting Overview CLIENT DELIVERABLES ▪ Have a license available for each attendee participating in the training ▪ Have access point for each attendee (laptop, desktop application, etc.) ▪ Provide the requisite IT system access ▪ Verify trainees can login to Laserfiche prior to scheduled training MCCi DELIVERABLES ▪ Provide two (2) training sessions for three (3) hours each ▪ Provide Repository Administration training according to the level of package purchased ▪ Provide training for up to six (6) users per session ASSUMPTION ▪ Attendees have either attended Laserfiche User Training or have requisite prior user experience ▪ Onsite training will be scheduled in full-day sessions where applicable. Scheduling exceptions can be discussed with your trainer. EXCLUSIONS ▪ MCCi is not responsible for customizing training materials for the client. LASERFICHE USER TRAINING – FULL DAY MCCi’s User Training is a great introduction to the Laserfiche repository, which is accessed through an application called the Laserfiche Client or the Laserfiche Cloud site. Attendees will become familiar with how to import new content, how to search and retrieve existing content, and how to export. Your organization can choose whether training is conducted on the web-based or on the Windows Desktop Client. Your organization can work closely with the product trainer to identify user functions. The trainer can emphasize certain topics listed below. ▪ Import Options & Scanning ▪ Search & Retrieval ▪ User Options ▪ Metadata Usage & Reports ▪ User Navigation ▪ Export Options ▪ Repository Organization ▪ Document Modification ▪ OCR & Generating Text Page 16 CLIENT DELIVERABLES ▪ Have a license available for each attendee participating in the training ▪ Have access point for each attendee (laptop, desktop application, etc.) ▪ Provide the requisite IT system access ▪ Verify trainees can login to Laserfiche prior to scheduled training MCCi DELIVERABLES ▪ Provide two (2) training sessions for three (3) hours each ▪ Provide Laserfiche User training according to the level of package purchased ▪ Provide training for up to six (6) users per session ASSUMPTION ▪ Onsite training will be scheduled in full-day sessions where applicable. Scheduling exceptions can be discussed with your trainer. EXCLUSIONS ▪ MCCi is not responsible for customizing training materials for the client. IMPLEMENTATION MANAGEMENT PACKAGE MCCi will manage the work, communication, and documentation MCCi deems necessary for successful project delivery. MCCi DELIVERABLES ▪ Manage Client communication ▪ Produce project documentation ▪ Oversee risk/issue management ▪ Oversee meeting scheduling ▪ Ensure deliverables are met ▪ Budgeting and Resource Management fflCCii Exper ience Excell ence PO Box 2235 Tallahassee, FL 32316 850.701.0725 850 .701.0715 fax Client Name: ANNUAL SOFTWARE SUPPORT -BASIC LSAP 0 0 Avante Server for SQL Express LF Full Named User Includes Snapshot, Email, and Work/low 0 Web Access, 20% Add On to All Named Users 0 Quickfields 0 Zone OCR and Validation Package Includes Zone OCR and Pattern Matching Annual Support Total Laserfiche Avante Complete and return to: salessupport@mccinnovations.com Order Date: January 11, 2012 1 $300.00 $300.00 12 $100 .00 $1,200 .00 12 $20.00 $240.00 1 $120 .00 $120 .00 1 $560.00 $560.00 $2,420.00 For budgetary purposes, the Client should include $2,541 .00 in annual budget for renewal of LSAP, Managed Services, and Training Center for the software quoted above. Total Project Cost $2,420.00 Project Management Services include remote installation/ configuration/ and/or one training session on the above referenced products where applicable via web conference. Th is completed form will constitute as an order and will be in accordance w ith the terms and conditions of the existing contract between MCCi and the Client. Pricing is val id for 30 days from date appearing on th is order. MCC i w ill prorate the support of th is additional software to be congruent w ith your current system 's support (LSAP) dates, the purpose of which is to align all software with one support date so ma intenance of your account is made easy . MCC i will bill for the actua l amount which may be higher or lower than quoted . MCCi will invo ice one hundred percent (100%) of the software and support upon de livery of software and one hundred percent (100%) of the professiona l services upon comp letion of services. Sales Tax w ill be included where applicab le. This is NOT an invoice. Please use this confirmation to initiate your purchasing process. Attachment 2 Traci Couch From: Sent: To: Cc: Subject: Attachments: Good Afternoon Ms. Apperson- Traci Couch Wednesday, January 11, 2012 10:08 AM 'a.apperson@cityofcapecanaveral.org' Logan Di Liello; AccountManager@mccinnovations.com MCCi Laserfiche Transfer and Support Confirmation for Cape Canaveral, FL image00l.jpg; image002.png; image003.jpg We are pleased to inform you that Laserfiche has agreed to honor your request and has named MCCi as your service provider for all Laserfiche products and services. We would like to take this opportunity to welcome you to the MCCi family. As a new client, you may now access our support site. You will be able to access the latest technical information such as videos, downloads, tutorials, etc. Please visit our website at www.mccinnovations.com and click on the Support Tab. It will prompt you for a username and password. Below you will find your log in information needed for the support center: Log In: Cape Canaveral FL Password: Valued Client *If you have any trouble Jogging on to the support site contact Support at 800.342.2633 ext 657 or e-mail at support@mccinnovations.com. We hope you will take the time to review our site and provide us with your comments. Please send any recommendations for additional items you would like to see on the support center to salessupport@mccinnovations.com. Your annual support renews on 9/29/2012. MCCi will provide an email notification regarding your renewal about 3 months prior to your renewal date and typically sends the invoice 1 month later. Renewing your support provides many benefits which are outlined below: SAP Benefits ✓ Easy access to our professional team of Support Technicians • Available Monday thru Friday 8:00 AM -6:30 PM Eastern Time • Can be reached via our toll free number@ 866-942-0464 • 24-hour access via email support@mccinnovations.com • Remote desktop support through GoToMeeting ✓ 24-7 access to the Knowledge Base, forums and educational resources ✓ Free software updates for your current system ✓ Access to continued education through Webinars, User Groups, and Seminars ✓ 100% upgrade credit for your existing software (in the event of an upgrade) Managed Services Benefits (These are optional, please contact your Account Manager for more info) ✓ Additional Training (excluding travel expenses for onsite visits) • Refresher Training • Admin Training • New User Training Attachment 3 Learn More laserfiche.com/ecmblog/4-tips-to-prepare-for-a-cloud-migration The Advantages of Moving ECM to the Cloud Self-Hosted You manage the full stack, owning end-to-end maintenance costs for the software and hardware infrastructure. Cloud technologies have dramatically shifted how IT departments across the globe approach deploying enterprise software. By offloading the traditional hardware and software maintenance required for on-premises systems, IT can better concentrate on delivering high value solutions. With impact that extends beyond IT, cloud platforms have transformed entire industries, bringing significant advantages that make it easier to stay agile, drive innovation and modernize the enterprise. Software-as-a-Service Deploy full applications via the internet with the entire stack managed by the SaaS vendor. Platform-as-a-Service Build custom apps without having to maintain underlying hardware and software. Infrastructure-as-a-Service Host storage, networking and computing resources through the infrastructure vendor. Cloud Hosting Frees Up IT Resources How Software Deployments Stack Up Applications Data Runtime Middleware OS Visualizations Servers Storage Networking �Vulnerability management �Reliability and availability �Updates, patches and bug fixes �Enterprise information governance �Application development �Integrations and customizations �Technology innovation �User onboarding and training �Industry compliance �Hardware upgrades and maintenance �Network security and encryption �Backups and disaster recovery Routine Infrastructure Maintenance and Operations Strategic Business Priorities Supported by SaaS Vendor Supported by In-House IT Staff IT R e s p o n s i b i l i t i e s Attachment 4 Learn More laserfiche.com/ecmblog/benefits-moving-ecm-cloud Laserfiche Cloud Lowers Cost of Ownership Before you make a choice about your Laserfiche deployment, consider how Laserfiche Cloud can reduce your costs and increase your return on investment when compared to self-hosted systems. Why Modern Businesses are Adopting the Cloud Reliability SaaS apps are architected for resiliency and high availability to maintain business continuity. Security Leading-edge security technologies and best practices help safeguard private data. Scalability Adjust subscription plans and add or remove users as business and operational needs change. Automatic Updates Save time and reduce downtime periods with immediate access to the latest updates. Agility Deliver innovative solutions rapidly without having to wait for hardware availability. Cost Effectivenes Reduced capital expenditures for hardware and software maintenance means lower TCO. Software Licenses Subscription Fees Professional Services Implementation and Configuration Hardware and Software Maintenance Facilities and Utilities Cost Dedicated IT Admin Resources Training and Support Professional Services Implementation and Configuration Training and Support CloudSelf-Hosted Cloud or On-Premises Deployment: Choosing the Right Fit One of the biggest decisions when selecting new software is whether it will be hosted on the cloud or installed on-premises. While many software providers are moving exclusively to cloud or Software-as-a-Service (SaaS) offerings, Laserfiche offers customers the option to choose which deployment method is the right fit for their organization. Cloud deployment may be the right fit for you if: • You’re looking for a low cost of ownership. Costs for cloud software are classified as an operating expense, eliminating the need to approve a large capital expenditure. • You don’t want to invest in hardware for storage. With Cloud, adding storage comes at a lower cost and is more scalable than purchasing hardware assets. • You’re looking for easy budgeting. With cloud, support and maintenance costs are included in your annual contract, making budgeting easier. • You’d like to limit the burden on your IT organization. Cloud requires less in-house technical involvement for deployment, updates, and changes. • You’d like to secure information and simplify compliance. Data is encrypted at rest and in-transit using industry standard encryption or TLS security network communication. • You’re looking for simplified software upgrades. Cloud upgrades and releases are deployed frequently and efficiently. On-premises deployment may be the right fit for you if: • You’d prefer a lower long-term cost. Over the long term, one-time license fees and annual maintenance fees for on-premises licenses are generally lower than the cumulative recurring costs of SaaS software (not taking into account hardware and professional services). • You prefer to customize your IT environment. On-premises deployment offers complete control over infrastructure customization, enabling thoroughly planned and budgeted hardware technology purchases aimed to address specific expansion needs – be it security, speed, storage, etc. • You require in-house data security. Knowledge of your system and data reside solely in-house, which may be preferable for companies with security restrictions requiring total control over data, or who require restricting internet access to systems, databases or applications entirely. • You need to offer multiple access options to support your workforce, including ones that don’t require internet access. On-premises licensing offers multiple options for system access, some of which don’t require internet access. This is a plus for organizations that operate in areas where internet connectivity is not reliable or restrict internet access due to security. © 2018 Laserfiche. Laserfiche is a division of Compulink Management Center, Inc. Laserfiche®, Run Smarter® and Compulink® are registered trademarks of Compulink Management Center, Inc. CITY OF CAPE CANAVERAL CITY COUNCIL MEETING April 15, 2025 AGENDA ITEM SUMMARY · ITEM # _11__ Subject: Monthly Financial Report – February 2025 Department: Administrative Financial Services Summary: See attached monthly report February 2025 Submitting Department Director: Cheryl Puleo Date: 03/25/2025 Attachment(s): Monthly Financial Report – February 2025 Financial Impact: Staff time and effort to prepare this agenda item. Reviewed by Interim Administrative/Financial Services Director: Cheryl Puleo Date: 04/09/2025 The City Manager recommends the City Council take the following action(s): Approved by Interim City Manager: John DeLeo Date: City of Cape Canaveral John DeLeo, Administrative/Financial Director P.O. Box 326 Cape Canaveral, FL 32920 (321) 868-1230 (321) 868-1248 fax j.deleo@cityofcapecanaveral.org Memo TO: The Honorable Mayor and Members of the City Council VIA: John DeLeo, Interim City Manager FROM: Cheryl Puleo, Acting Finance Director DATE: March 21, 2025 RE: Monthly Financial Report – February 2025 Staff is pleased to present the Monthly Financial Report for the period ending February 28, 2025. At this point in the Fiscal Year, the Year-to-Date Actuals should be 41.7% of the total annual budget. Total General Fund Departmental costs are 7.5% below target. Administrative Services is running above target at 46.8%. Community Development/Code Enforcement/Economic Development is under target at 34.2%. Building Department is under target at 23.8%. Protective Services are above target by 8.1%. Fire Rescue is running above target by 6.6%. Parks Recreation/Community Affairs is 9.9% below target. Non-Departmental expenditures are below budgetary projections by 27.9%. The Community Redevelopment Agency (CRA) has incurred $1,025,923. of expenses for the current Fiscal Year. Wastewater Fund overall costs are right on target at 41.8%. The Stormwater Fund is under target cost at 11.7%. The City’s General Fund investments total $4,900,028.32; Special Revenue investments total $1,620,086.52; and Enterprise Fund investments total $1,188,146.33 The Grand total of all investments is $7,708,261.17. The Annual Rate of Return for each Investment is attached. If you have questions or wish anything additional, please contact me. City of Cape Canaveral Fund Narrative Period Ended February 28, 2025 Revenue (5th month of fiscal year = 41.7%) Ad Valorem Tax To date, the City has received 89.3% of Ad Valorem revenue. The City saw the first Ad Valorem payment in November, and should have seen the highest income in December. Local Option Gas Tax This amount represents actual for October - December and accruals for January and February. This is on target at 42.4%. Franchise Fees, Utility Service Taxes and Communications Service Tax This amount represents some actuals for October - February and some accruals for January and February. These are above target at 45.1%. Permits and Licenses Permits and Licenses are below target at 26.3%. This will see greatest revenue in August/September when the BTR renewals are mailed out. State Shared Revenues These revenues are on target at 42.4%. This amount represents some actuals for October-February, as well as some accruals. This revenue source includes State Sales Tax, Municipal Gas Tax, Mobile Home Licenses, Alcoholic Beverage Licenses, and Local ½ Cent Sales Tax. Garbage and Recycling Revenues This amount represents actual collections for October through January and an accrual for February. These are above target at 49.3%. Recreation Fees (Leisure Services) Recreation Fees are on target at 41.1%. Investment Income Investment Income is below target at 27.7%. This is a direct result of a fluctuating market in the rate of return. Future events may affect current rate of return. Utility Operating Income (Wastewater Fund) This amount represents actual collections for October through January and an accrual for February. It is above target at 49.2%. Stormwater Utility Fees (Stormwater Fund) This amount represents actual collections for October through January and an accrual for February. It is above target at 49.6%. FY 2024-2025 FEB 25 YTD % OF TARGET BUDGET ACTUAL BUDGET ACTUAL REVENUE Cash Forward 3,763,256 313,605 8.3%1,568,023 Cash Forward - R&R 200,000 - 0.0%83,333 Ad Valorem Taxes 6,307,153 5,631,496 89.3%2,627,980 Local Option Gas Tax 335,550 142,137 42.4%139,813 Franchise Fees 1,058,867 479,241 45.3%441,195 Utility Taxes 1,525,589 663,294 43.5%635,662 Communications Service Tax 438,000 204,314 46.6%182,500 Permits & Licenses 921,008 242,304 26.3%383,753 Federal Grants 285,000 56,292 19.8%118,750 State Grants 75,000 - 0.0%31,250 State Shared Revenue 1,145,454 485,102 42.4%477,273 Local Shared Revenue 225,900 - 0.0%94,125 Charges for Services 47,837 11,555 24.2%19,932 Garbage & Recycling Revenue 1,898,405 936,360 49.3%791,002 Recreation Fees 236,120 97,050 41.1%98,383 Fines & Forfeitures 11,075 3,990 36.0%4,615 Interest Income 365,737 101,471 27.7%152,390 Fire Hydrant Rental Fee 85,637 37,153 43.4%35,682 Miscellaneous Revenue 70,249 68,526 97.5%29,270 PAL Program Revenue 50,000 42,949 85.9%20,833 Transfer from School Guard Crossing Fund 2,100 - 0.0%875 Transfer from CRA Fund 814,173 795,358 97.7%339,239 Transfer from Impact Fees Fund 1,200,000 - 0.0%500,000 Contribution from Wastewater Fund 820,656 432,615 52.7%341,940 Contribution from Stormwater Fund 19,566 8,153 41.7%8,153 TOTAL REVENUES 21,902,332 10,752,965 49.1%9,125,972 EXPENDITURE Legislative 80,945 13,562 16.8%33,727 Administrative Services 737,496 345,420 46.8%307,290 Comm Dev/Code Enf/Econ Development 1,001,787 342,642 34.2%417,411 Protective Services 3,830,808 1,908,427 49.8%1,596,170 Fire / Rescue Services 2,947,237 1,422,546 48.3%1,228,016 Building 457,139 108,896 23.8%190,475 Infrastructure Maintenance 3,453,155 486,978 14.1%1,438,815 Resiliency Division 418,246 118,658 28.4%174,269 Parks Recreation + Community Affairs 1,832,052 583,177 31.8%763,355 Legal Services 328,481 82,415 25.1%136,867 Solid Waste 1,900,208 768,130 40.4%791,753 Debt Service 815,099 795,358 97.6%339,625 Non-Departmental 3,785,553 523,779 13.8%1,577,314 Contingency 314,126 - 0.0%130,886 TOTAL EXPENDITURES 21,902,332 7,499,988 34.2%9,125,971 Excess of Revenues Over / (Under) Expenditures 3,252,977 City of Cape Canaveral Statement of Revenues & Expenditures Period Ended February 28, 2025 GENERAL FUND Page 1 of 7 City of Cape Canaveral Statement of Revenues & Expenditures Period Ended February 28, 2025 FY 2024-2025 FEB 25 YTD % OF TARGET BUDGET ACTUAL BUDGET ACTUAL REVENUE Police Education Income 972 366 37.7%405 Interest Income 300 206 68.8%125 TOTAL REVENUES 1,272 573 45.0%530 EXPENDITURE Education & Training - Contingency 1,272 - 0.0%530 TOTAL EXPENDITURES 1,272 - 0.0%530 Excess of Revenues Over / (Under) Expenditures 573 FY 2024-2025 FEB 25 YTD % OF TARGET BUDGET ACTUAL BUDGET ACTUAL REVENUE Cash Forward R&R - - Interest Income 250 0.0%104 TOTAL REVENUES 250 - 0.0%104 EXPENDITURE Contingency 250 0.0%104 TOTAL EXPENDITURES 250 - 0.0%104 Excess of Revenues Over / (Under) Expenditures - FIRE PROTECTION FUND POLICE EDUCATION FUND Page 2 of 7 City of Cape Canaveral Statement of Revenues & Expenditures Period Ended February 28, 2025 FY 2024-2025 FEB 25 YTD % OF TARGET BUDGET ACTUAL BUDGET ACTUAL REVENUE Cash Forward 2,100 0.0%875 Parking Fine Surcharge 440 130 29.5%183 TOTAL REVENUES 2,540 130 5.1%1,058 EXPENDITURE Transfer to General Fund 2,540 0.0%1,058 Contingency - 0.0%- TOTAL EXPENDITURES 2,540 - 0.0%1,058 Excess of Revenues Over / (Under) Expenditures 130 FY 2024-2025 FEB 25 YTD % OF TARGET BUDGET ACTUAL BUDGET ACTUAL REVENUE Ad Valorem Taxes 83,166 74,264 89.3%34,653 Interest Income 8,796 5,902 67.1%3,665 TOTAL REVENUES 91,962 80,166 87.2%38,318 EXPENDITURE Operating Expenses 37,725 38,427 101.9%15,719 Capital Purchases 30,000 3,573 11.9%12,500 Contingency 24,237 - 0.0%10,099 TOTAL EXPENDITURES 91,962 42,000 45.7%38,318 Excess of Revenues Over / (Under) Expenditures 38,166 SCHOOL CROSSING GUARD FUND LIBRARY FUND Page 3 of 7 City of Cape Canaveral Statement of Revenues & Expenditures Period Ended February 28, 2025 FY 2024-2025 FEB 25 YTD % OF TARGET BUDGET ACTUAL BUDGET ACTUAL REVENUE Cash Forward 500,000 50,000 10.0%208,333 Shared Revenue from Cape Canaveral 1,489,627 - 0.0%620,678 Shared Revenue from Brevard County 1,360,216 1,359,611 100.0%566,757 Interest Income 8,000 4,627 57.8%3,333 Transfer from General Fund 500,000 2,644 0.5%208,333 TOTAL REVENUES 3,857,843 1,416,882 36.7%1,607,435 EXPENDITURE Operating Expenses 105,215 4,424 4.2%43,840 Capital Purchases 2,593,000 183,094 7.1%1,080,417 Debt Service 858,146 838,405 97.7%357,561 Transfer to General Fund 0 - 100.0%0 Contingency 301,482 0.0%125,618 TOTAL EXPENDITURES 3,857,843 1,025,923 26.6%1,607,435 Excess of Revenues Over / (Under) Expenditures 390,959 CAPE CANAVERAL COMMUNITY REDEVELOPMENT AGENCY Page 4 of 7 City of Cape Canaveral Statement of Revenues & Expenditures Period Ended February 28, 2025 FY 2024-2025 FEB 25 YTD % OF TARGET BUDGET ACTUAL BUDGET ACTUAL REVENUE Cash Forward 1,200,000 - 0.0%500,000 Interest from Investment - 18,870 100.0%- Impact Fees - Police 38,484 - 0.0%16,035 Impact Fees - Fire/Rescue 6,753 - 0.0%2,814 Impact Fees - Transportation - 0.0%- Impact Fees - Parks/Recreation 45,471 - 0.0%18,946 Impact Fees - General Government 31,713 - 0.0%13,214 Impact Fees - Aerial Fire Truck 19,041 - 0.0%7,934 Impact Fees - Library 24,009 - 0.0%10,004 Transfer in from General Fund - 0.0%- TOTAL REVENUES 1,365,471 18,870 1.4%68,946 EXPENDITURE Transfer to General Fund 1,200,000 Contingency 165,471 0.0%68,946 TOTAL EXPENDITURES 1,365,471 - 0.0%68,946 Excess of Revenues Over / (Under) Expenditures 18,870 FY 2024-2025 FEB 25 YTD % OF TARGET BUDGET ACTUAL BUDGET ACTUAL REVENUE Interest - State 42 30 70.4%18 Transfer from General Fund 15,728 7,885 50.1%6,553 TOTAL REVENUES 15,770 7,915 50.2%6,571 EXPENDITURE School Resource Officer 15,770 7,885 50.0%6,571 TOTAL EXPENDITURES 15,770 7,885 50.0%6,571 Excess of Revenues Over / (Under) Expenditures 30 LAW ENFORCEMENT TRUST FUND IMPACT FEES FUND Page 5 of 7 City of Cape Canaveral Statement of Revenues & Expenditures Period Ended February 28, 2025 FY 2024-2025 FEB 25 YTD % OF TARGET BUDGET ACTUAL BUDGET ACTUAL REVENUE Cash Forward 553,896 - 0.0%230,790 Federal Grant 127,500 - 0.0%53,125 Utility Operating Income 5,250,000 2,585,062 49.2%2,187,500 Utility Penalty Income 68,000 36,216 53.3%28,333 Sewer Assessment Fees 168,730 - 0.0%70,304 Reuse Hook-Up Fees 2,925 - 0.0%1,219 Reclaimed Water Revenue 91,650 47,277 51.6%38,188 Investment Income 16,800 11,407 67.9%7,000 Sale of Fixed Assets 0 - 0.0%0 Transfer from General Fund 0 945 100.0%0 Transfer from CRA Fund 43,047 43,047 100.0%17,936 SRF Loan Proceeds 1,560,000 595,988 38.2%650,000 Miscellaneous Income 4,500 - 0.0%1,875 Insurance Claims - 0.0%- TOTAL REVENUES 7,887,048 3,319,943 42.1%3,286,270 EXPENDITURE Personal Services 2,140,206 888,431 41.5%891,752 Operating Expenses 1,927,426 776,230 40.3%803,094 Debt Service 764,649 310,633 40.6%318,604 Capital Purchases 2,215,000 886,757 40.0%922,917 Insurance Claims 0.0%- Contribution to General Fund 820,656 432,615 52.7%341,940 Contingency 19,111 0.0%7,963 TOTAL EXPENSES 7,887,048 3,294,666 41.8%3,286,270 Excess of Revenues Over / (Under) Expenses 25,277 WASTEWATER ENTERPRISE FUND Page 6 of 7 City of Cape Canaveral Statement of Revenues & Expenditures Period Ended February 28, 2025 FY 2024-2025 FEB 25 YTD % OF TARGET BUDGET ACTUAL BUDGET ACTUAL REVENUE Cash Forward 620,000 0.0%258,333 Grants 0 0.0%0 Stormwater Utility Fees 1,104,000 547,821 49.6%460,000 Miscellaneous Income 0 - 0.0%0 Investment Income 9,600 8,771 91.4%4,000 Transfer from General Fund 550,600 - 0.0%229,417 TOTAL REVENUES 2,284,200 556,591 24.4%951,750 EXPENDITURE Personal Services 384,479 161,460 42.0%160,200 Operating Expenses 267,684 31,553 11.8%111,535 Capital Purchases 1,561,700 66,856 4.3%650,708 Contribution to General Fund 19,566 8,153 41.7%8,152 Contingency 50,771 0.0%21,155 TOTAL EXPENSES 2,284,200 268,021 11.7%951,750 Excess of Revenues Over / (Under) Expenses 288,570 STORMWATER ENTERPRISE FUND Page 7 of 7 3.29% Interest earned for the month:22,723.32$ General Fund Committed (Constrained by Council) Expansion Recreation 47,541.80 Expansion Police 35,993.93 A1A Replenishment 48,000.00 Capital Equipment Renewal & Replacement 273,818.09 Total Committed 405,353.81$ Assigned - General Fund Emergency Reserve 1,495,349.01$ Unassigned 604,101.57$ Total General Fund SPIA Investments 2,504,804.39$ Florida Safe General Fund Emergency Reserve 1,853,391.15 Florida Safe Note 2021 - Florida Safe ARPA Reserve 541,832.78 Total General Fund Florida Safe Investments Avg Monthly Rate 5.394%:2,395,223.93$ Total General Fund Investments:4,900,028.32$ Special Revenue Funds Restricted (by outside party) Police Education Fund 13,436.42 Library Fund 376,746.88 Impact Fees 1,227,980.57 Law Enforcement Trust Fund 1,922.64 Total Restricted 1,620,086.52$ Total Special Revenue Fund SPIA Investments:1,620,086.52$ Enterprise Funds Wastewater Fund: Wastewater General - Unrestricted 159,325.00 Wastewater Fund Renewal & Replacement 461,842.25 621,167.25$ Stormwater Fund: Stormwater Fund - Unrestricted 250,000.00 Stormwater Fund Renewal & Replacement 316,979.08 566,979.08$ Total Enterprise Fund SPIA Investments:1,188,146.33$ TOTAL SPIA & FLSAFE INVESTMENTS 7,708,261.17$ Florida State Treasury - Special Purpose Investment Account (SPIA) & FL SAFE As of February 28, 2025 Funds were invested with the State of Florida Division of Treasury, with a rate of return CIP # FY 2024-25 BUDGET FY 2024-25 ACTUAL DIRECTOR NOTES IM - 6 180,000 - IM - 9 110,000 18,672 IM -10 1,480,000 IM - 11 110,000 PRCA - 4 115,000 1,995,000$ 18,672$ FY 24-25 GENERAL FUND CIP GREATER THAN $100,000 BCSO Cape Canaveral Precint Rooftop Solar Array Portable Generator Thurm Boulevard Improvements C5 Energy Storage System Project SUMMARY MARCH 20, 2025 Tennis Court Resurface GENERAL FUND TOTAL GENERAL FUND PARKS RECREATION + COMMUNITY AFFAIRS INFRASTRUCTURE MAINTENANCE CIP # FY 2024-25 BUDGET FY 2024-25 ACTUAL DIRECTOR NOTES CR - 3 1,550,000 24,217 CR - 6 315,000 CR - 7 100,000 CR - 8 550,000 110,057 2,515,000$ 134,274$ FY 24-25 CRA CIP GREATER THAN $100,000 SUMMARY MARCH 20, 2025 TOTAL CRA Nancy Hanson Rec Center Maintenance Canaveral City Park Concession Stand Presidential Streets Oak Lane Improvements CRA FUND CIP # FY 2024-25 BUDGET FY 2024-25 ACTUAL DIRECTOR NOTES WW - 14 100,000 WW - 16 100,000 14,152 WW - 17 1,560,000 689,027 WW - 18 170,000 1,930,000$ 703,179$ FY 24-25 WASTEWATER CIP GREATER THAN $100,000 SUMMARY MARCH 20, 2025 TOTAL WASTEWATER ENTERPRISE FUND Resilience Operations + Utility V2X Energy Backup System Pump Enclosure Structures Blower Pipe for Effluent Transfer Sanitary Collection/Transmission System Eval. Prog. WASTEWATER ENTERPRISE FUND CIP # FY 2024-25 BUDGET FY 2024-25 ACTUAL DIRECTOR NOTES SW - 3 120,500 SW - 6 300,000 13,150 SW - 7 600,000 8,741 SW - 8 160,000 SW - 9 280,000 SW-10 101,200 - 1,561,700$ 21,891$ TOTAL STORMWATER ENTERPRISE FUND FY 24-25 STORMWATER CIP GREATER THAN $100,000 Stormwater Improvement Projects Long Point Stormwater Retention Portable SW Pump Thurm Boulevard Improvements Oak Lane Improvements Harbor Heights Stormwater Pipe Replacement STORMWATER ENTERPRISE FUND SUMMARY MARCH 20, 2025