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cocc_council_mtg_packet_20250218_regular
CAPE CANAVERAL CITY COUNCIL REGULAR MEETING City Hall Council Chambers 100 Polk Avenue, Cape Canaveral, Florida 32920 AGENDA February 18, 2025 6:00 P.M. Please email public comments before noon to: cityclerk@capecanaveral.gov For remote options, please visit: www.cityofcapecanaveral.org/city_meetings CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL APPROVAL OF AGENDA AS WRITTEN OR WITH AMENDMENTS All Agenda Section times are estimates and subject to change. PRESENTATIONS/INTERVIEWS 1 6:00 p.m. - 6:25 p.m. Presentation of Proclamation declaring March 2025 as "Irish -American Heritage Month" in the City of Cape Canaveral to the Ancient Order of the Hibernians. Presentation of award by AARP Florida, Associate State Director, Laura Streed, recognizing the City of Cape Canaveral as a member in good standing of the AARP Network of Age -Friendly States and Communities. Annual Audited Financial Statements and Independent Auditor's Report for the Fiscal Year ended September 30, 2024 — Presentation by Michael Messano, James Moore & Co. Interview applicant for appointment to the Business and Economic Development Board. (Carolyn Cerbin) Interview applicant for appointment to the Community Appearance Board. (Elana Whitehead) PUBLIC PARTICIPATION: Any member of the public may address any items that do not appear on the agenda and any agenda item that is listed on the agenda for final official action by the City Council excluding public hearing items which are heard at the public hearing portion of the meeting, ministerial items (e.g. approval of agenda, minutes, informational items), and quasi-judicial or emergency items. Citizens will limit their comments to three (3) minutes. The City Council will not take any action under the "Public Participation" section of the agenda. The Council may schedule items not on the agenda as regular items and act upon them in the future. CONSENT AGENDA 1 6:40 p.m. — 6:45 p.m. 1. Approve Minutes for the January 21, 2025 Regular Meeting. 2. Resolution No. 2025-01; amending Appendix B, Schedule of Fees of the City Code; providing for repeal of prior inconsistent resolutions, incorporation into the City Code of Ordinances, severability, and an effective date. 3. Resolution No. 2025-02; urging the Florida State Legislature to enact legislation to provide a public records exemption for municipal clerks and employees who perform municipal elections work or have any part in code enforcement functions of a city; providing for the repeal of prior inconsistent resolutions, severability and an effective date. City of Cape Canaveral, Florida City Council Regular Meeting • February 18, 2025 Agenda • Page 2 of 2 4. Resolution No. 2025-03; appointing a Member to the Business and Economic Development Board of the City of Cape Canaveral; providing for the repeal of prior inconsistent resolutions, severability and an effective date. (Carolyn Cerbin) 5. Resolution No. 2025-04; appointing a Member to the Community Appearance Board of the City of Cape Canaveral; providing for the repeal of prior inconsistent resolutions, severability and an effective date. (Elana Whitehead) 6. Accept the Annual Audited Financial Statements and Independent Auditor's Report for the Fiscal Year ended September 30, 2024. 7. Appoint Resilience Planning and Services Manager Abigail Holmes as the City's voting representative on the Space Coast Transportation Planning Organization's Technical Advisory Committee for the remainder of Calendar Year 2025. 8. Approve proposal from Applied Ecology Inc. in the amount of $45,370.89 for engineering services for the replacement of 150' of corroded metal stormwater pipe in the Harbor Heights subdivision and authorize Interim City Manager to execute same. 9. Approve proposal from Applied Ecology Inc. in the amount of $27,364.72 for a feasibility study for the Long Point Stormwater Retention Pond and authorize Interim City Manager to execute same. ITEMS FOR ACTION 1 6:45 p.m. — 7:05 p.m. 10. Interim City Manager Pay Adjustment. 11. Interim City Manager Appointment. ITEMS FOR DISCUSSION 1 7:05 p.m. — 7:25 p.m. 12. Public Records Discussion (Submitted by Council Member Jackson) 13. Discussion on Appointing a New City Manager (Submitted by Mayor Morrison) REPORTS 1 7:25 p.m. — 7:30 p.m. INFORMATIONAL I Item presented for informational purposes only; no action to be taken. 14. Monthly Financial Report — December 2024. ADJOURNMENT: Pursuant to Section 286.0105, Florida Statutes, the City hereby advises the public that: If a person decides to appeal any decision made by the City Council with respect to any matter considered at this meeting, that person will need a record of the proceedings, and for such purpose that person may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. This notice does not constitute consent by the City for the introduction or admission into evidence of otherwise inadmissible or irrelevant evidence, nor does it authorize challenges or appeals not otherwise allowed by law. In accordance with the Americans with Disabilities Act: all interested parties may attend this Public Meeting. The facility is accessible to the physically handicapped. Persons with disabilities needing assistance to participate in the proceedings should contact the City Clerk's office [(321) 868-1220 x207 or x206] 48 hours in advance of the meeting. CITY OF CAPE CANAVERAL CITY COUNCIL MEETING • FEBRUARY 18, 2025 AGENDA ITEM SUMMARY • PRESENTATIONS/INTERVIEWS Subject: Presentation of Proclamation declaring March 2025 as "Irish -American Heritage Month" in the City of Cape Canaveral to the Ancient Order of the Hibernians. Department: Legislative Summary: The Ancient Order of Hibernians is America's oldest Irish Catholic Fraternal Organization founded concurrently in the coal -mining region of Pennsylvania and New York City in May 1836. Per The Order: Irish Americans in Florida have provided leadership and service to their state, counties, and local communities. Irish Floridians can look back with pride on the legacy of their Irish forebears, who have contributed significantly to education, business, sports, literature, science, engineering, medicine, science and the arts. Today, we continue to recognize and honor the service of our current State, County and Town/City Council leaders and the contributions of fellow Irish Floridians. The Order is requesting the City issue a Proclamation declaring March as "Irish -American Heritage Month" in recognition of the long history of Irish -American contributions to the State of Florida. A representative of The Ancient Order of Hibernians is scheduled to be present to receive the Proclamation. To be presented by: Mayor Morrison Attachment: Proclamation Financial Impact: Staff time and effort to prepare this agenda item. Reviewed by Acting Finance Director: Cheryl Puleo The Interim City Manager recommends the City Council take the following action: Present Proclamation. Approved by Interim City Manager: John DeLeo Official Proclamation City Of Cape Canaveral, Florida WHEREAS, by 1776 nearly 300,000 Irish nationals had emigrated to the American colonies and played a crucial role in America's War for Independence; and WHEREAS, five signers of the Declaration of Independence were of Irish descent, three signers were Irish born and at least twenty-two Presidents of the United States have proudly proclaimed their Irish -American heritage; and WHEREAS, Irish born Commodore John Barry fought the last sea battle of the American Revolution off the coast of Florida and was recognized by the United States Congress in September of 2002 as the "First Flag Officer of the United States Navy"; and WHEREAS, the Irish first came to Spanish "La Florida" in the 1500s; first as missionaries and mercenary soldiers and then as planters, traders, businessmen, doctors and administrators and three of the Spanish Governors of "La Florida" were Irish military officers; and WHEREAS, Father Richard Arthur, an Irish-born priest from Limerick who was appointed parish priest for St. Augustine in 1597 and ecclesiastical judge of "La Florida, " established the first public school in America and opened it to both boys and girls of all races; and WHEREAS, Irish Floridians can look back with pride on the legacy of their Irish forebears, who have contributed significantly to American education, business, sports, literature, science, engineering, medicine, science and the arts; and WHEREAS, Irish -Americans, since America's inception, have provided and continue to provide leadership and service to this nation's political, business and religious establishments; and WHEREAS, it is fitting and proper to celebrate the rich cultural heritage and the many valuable contributions of Irish -Americans. NOW, THEREFORE, 1, Wes Morrison, Mayor of the City of Cape Canaveral, Brevard County, Florida, do hereby proclaim the month of March 2025 as IRISH-AMERICAN HERITAGE MONTH Signed and Sealed this _ Day of _, _ _ Mayor CITY OF CAPE CANAVERAL CITY COUNCIL MEETING • FEBRUARY 18, 2025 AGENDA ITEM SUMMARY • PRESENTATIONS/INTERVIEWS Subject: Presentation of award by AARP Florida, Associate State Director, Laura Streed, recognizing the City of Cape Canaveral as a member in good standing of the AARP Network of Age -Friendly States and Communities. Department: Community and Economic Development — Resilience Division Summary: The American Association of Retired Persons (AARP) is a nonprofit, nonpartisan organization that empowers people to choose how they live as they age. The AARP Network of Age -Friendly States and Communities Program (Program) supports the work of local, regional, and state governments as they prepare for the nation's changing demographics. The Age -Friendly States and Communities program works throughout the nation to engage and mobilize communities, share expertise, and deliver technical assistance to towns, cities, counties and states in order to make places more livable for people of all ages, especially older adults. Over the course of the past five (5) years, the City has taken steps to be formally recognized in the AARP Network of Age -Friendly States and Communities. In December 2019, the City of Cape Canaveral (City) joined the Program, and formally recognized the 2019 Vulnerability Assessment (VA) as an assessment of the community's threats and needs. According to Census data within the 2019 VA, nearly 36% of the population is over the age of 65, while 32% are between the ages of 44 and 64, indicating a continued trend toward an older population over the next 30 years. The average age in the City is 57 years of age. The VA served to guide the development of the City's subsequent 2021 Resiliency Action Plan (RAP) that effectively outlines a total of 56 Preparedness Targets to track and evaluate implementation efforts out to 2050. The 2021 RAP aims to provide actions that serve to mitigate disaster -related hazard risks, improve overall community safety and security during all situations, increase continuity of operations, reduce environmental impacts, and decrease social inequalities. Simultaneously, the 2021 RAP provides a strategic framework to target AARP's 8 Domains of Livability: Outdoor Spaces and Buildings, Transportation, Civic Participation and Employment, Communication and Information, Respect and Social Inclusion, Social Participation, Health Services and Community Supports, and Housing. The City emphasizes preparedness efforts to mitigate shocks and stressors faced by community members of all ages (hurricanes, power outages, extreme heat, flooding, etc.). In November 2024, the City submitted its first AARP Progress Report (Attachment), showcasing the progress and various achievements of the numerous Preparedness Targets set forth in the 2021 RAP. Scheduled to be present this evening is AARP Florida Associate State Director, Laura Streed, to present the AARP Network of Age -Friendly States and Communities award. Submitted by: Zachary Eichholz Attachment: City of Cape Canaveral 2024 AARP Progress Report Financial Impact: Staff time and effort to prepare this agenda item. Reviewed by Acting Finance Director: Cheryl Puleo The Interim City Manager recommends the City Council take the following action: Receive award. Approved by Interim City Manager: John DeLeo CITY OF CAPE CANAVERAL City of Cape Canaveral 2024 AARP Progress Report November 22, 2024 City of Cape Canaveral Community and Economic Development Department — Resilience Division 100 Polk Avenue Cape Canaveral, FL 32920 CITY OF CAPE CANAVERAL PO. Box 326 • 100 Polk Avenue • Cape Canaveral, FL 32920-0326 (321) 868-1220 if www.cityofcapecanaveral,org CITY OF To whom it may concern, The City of Cape Canaveral (City) is dedicated to providing excellence in municipal services by supporting a high quality of life, fiscal responsibility, and environmental stewardship while also celebrating socio-economic diversity and fostering innovation. This strive for excellence is imbued within the City's Council approved Vision Statement: A warm, inclusive beachside community that embraces its small-town feel and enhances the beauty and integrity of its natural environment; promoting resilience, safety, sensible mobility with an emphasis on pedestrian needs, business -friendly development and responsible community stewardship; through a shared commitment to a balanced, respectful and neighborly philosophy that inspires future -ready essential civic services and quality -of -life amenities. According to the City's 2019 Vulnerability Assessment, nearly 36% of the City's population is over the age of 65 with another 32% being between the ages of 44 and 64, indicating a continuing trend toward an older population over the next 30 years. As such, the City has pledged to embrace an age -friendly commitment to implement goals and strategies that enhance the lives of our older community members. AARP is a nonprofit, nonpartisan organization that empowers people to choose how they live as they age. The Age -Friendly States and Communities program works throughout the nation to engage and mobilize communities, share expertise, and deliver technical assistance to towns, cities, counties and states in order to make places more livable for people of all ages, especially older adults. The AARP Network of Age -Friendly States and Communities is a program of the AARP Livable Communities initiative and an independent affiliate of the World Health Organization's Global Network of Age -Friendly Cities and Communities. As a proud member of the AARP Network of Age -Friendly States and Communities, the City has identified the 2021 Resiliency Action Plan as a strategic framework to target AARP's 8 Domains of Livability: Outdoor Spaces and Buildings, Transportation, Civic Participation and Employment, Communication and Information, Respect and Social Inclusion, Social Participation, Health Services and Community Supports, and Housing. The City strives to be more resilient and inclusive for all ages, and as a member of the AARP Network of Age -Friendly States and Communities, the City will continue to pursue and uphold the 8 Domains of Livability developed by the World Health Organization and exemplified by AARP through its various forward thinking initiatives. As the City 2 continues to implement the Preparedness Targets set within its 2021 Resiliency Action Plan, progress reports will serve to monitor improvements made within the community. We appreciate AARP's critical support of the City over the last several years and look forward to many more years of collaboration. Sincerely, Zachary Eichholz Chief Resilience Manager City of Cape Canaveral 3 Table of Contents Executive Summary 5 Community Overview 8 Age -Friendly Considerations and Efforts 10 Demographics: Social Vulnerabilities and Resilience 10 8 Domains of Livability 11 Appendix A 16 4 Executive Summary In 2019 the City of Cape Canaveral (City), in conjunction with the East Central Florida Regional Planning Council (ECFRPC), published a Vulnerability Assessment (Assessment) highlighting risks posed to the City specifically by: (1) sea level rise, (2) storm surge, (3) shallow coastal flooding areas and (4) FEMA 100-year and 500-year flood zones. The Assessment confirms that the City can expect significant impacts to its natural and built environment as it moves further into the twenty-first century from the impacts of enhanced climate -related hazards such has severe rain events, heightened storm surge potential, and sea level rise. By 2100, it is estimated that the City could see between 5.15 and 8.48 feet of sea level rise, resulting in billions of dollars in economic losses if appropriate mitigation steps are not put into place. As a barrier island municipality that already experiences threats from tropical cyclones and flooding, the City and its residents will be on the frontlines of these adverse changes and should act accordingly in order to prepare its operations and infrastructure through resilience and sustainability-based planning readiness. Proactive measures should include investments in coastal protection strategies, climate -resistant infrastructure, improved disaster response, upgraded and alternative transportation systems, and the protection of natural areas. Such measures will allow the City to become safer while reducing risks and financial burdens associated with recovery costs through efficient and less environmentally intensive operations. In order to ensure and adaptively manage the protection of the community, Council unanimously adopted the City's first -ever Resiliency Action Plan (Plan) in Summer 2021; developed using the findings and recommendations produced by the Assessment and other reliable scientific resources. The Plan gives City leadership vision, direction, and actionable items to work towards so as to improve resilience while also leading by example. Actionable items are broken down into eight Action Categories that cover a wide range of municipal operations and functions. They include: 1. Green and Resilient Economy 2. Natural Systems 3. Transportation 4. Energy 5. Built Environment 6. Equity and Quality of Life 7. Waste and Consumption 8. Storm Readiness and Sea Level Rise Within each Action Category are a series of 56 Preparedness Targets, or targets that showcase initiatives the City intends to undertake in order to become "future -ready". Targets are chronologically listed based on implementation periods of ongoing or current (c), 5 years, 15 years or 30 years. These implementation periods were chosen because this places mitigation efforts ahead of expected worst impacts after the year 2050 based on findings of the Assessment. This Plan was also developed in -line with the World Health Organization's Global Network of Age- 5 Friendly Cities and Communities eight domains of livability, which are heavily utilized as a framework for policy discussions for members of AARP's Network of Age -Friendly Communities. Figure 1. City Staff showcase the Community Center's rooftop solar array shortly after its activation in 2022. Since its unanimous adoption by Council, much progress has been made in fulfilling the Plan's various targets. Primary accomplishments include the construction and completion of the City's first -ever dedicated community center, simply called the City of Cape Canaveral Community Center (C5). Opened to the public in May 2022, the C5 is a 24,300 square foot multi - generational facility that has revolutionized the City's ability to serve residents of all ages and all abilities with educational programming, indoor fitness areas, recreational initiatives, and post -hazard response. It also holds the City's first municipal rooftop solar array, which since activation in June 2022 has generated 169.25 megawatt hours of clean electricity and abated 262,075 pounds of carbon dioxide from municipal operations. This is equivalent to planting 1,980 trees. The building is the centerpiece of a larger vision to turn it into a dedicated resilience hub, or a building that can act as a community center during normal operations and as a resident oriented logistical staging and relief site during abnormal conditions, such as after a strong hurricane. In March 2024, the City officially opened the Culture, Arts, Preservation and Enrichment (CAPE) Center. Serving as Cape Canaveral's original city hall between 1966 and 2018, the building has now been repurposed into an accredited institution of cultural enrichment, with a focus on public engagement in all aspects of the arts as well as the promotion and preservation of the City's unique history. Project goals include creating an inclusive destination, engaging multiple generations, and creating a sense of place. This will be achieved through the development of educational programs, implementing a multifaceted public arts program, environmental stewardship, and hosting cultural events. The now completely revitalized building — which keeps the original structure intact but expanded upon — also features the City's second rooftop solar array. This system, which was activated in May 2022, is an east -west ballasted 25-kilowatt solar array, offsetting much of the building's power needs throughout most of the year. Rated to withstand wind speeds of up to 160 mph (like the C5's system), it will help to also abate an estimated 458 tons of carbon dioxide over its 25-year lifespan, equivalent to planting 10,818 trees. By the end of this lifespan, the system will have helped to save the City over $100,000 in electrical utility costs. 6 One last example includes the City's ongoing sea oat planting initiative, which sees dozens of resident volunteers help to plant this Florida -native perennial grass within beachside sand dunes to help foster natural coastal resilience. Since the Plan's adoption, the City has greatly increased the amount of plants that are planted each year through this program, which — since 2021 — has seen volunteers plant 75,288 sea oats. This program has allowed residents to not only be an active member of positive change in their community but has also allowed for hands on education about the benefits of nature -based infrastructure. Community Overview For decades, the world has known Cape Canaveral as the launchpad in which one giant leap for mankind began an aerospace and technological revolution. Space is as intrinsic to who we are as the warm coastal breezes and waterways that surround our small —but mighty —city. In The Space Between® a unique business community first emerged through aerospace and national defense. Today, it has expanded to include tech companies, eclectic indie retail and restaurants, outdoor recreation, and the second largest cruise port by passenger volume. Beginning in the late 2010s, the City of Cape Canaveral (City) began to develop a municipal sustainability and resilience program, formally established as the "Cape Canaveral 2063 Program" in 2022. The program's goal is to advance future -ready policies, strategies, and projects as designated in the City Council -adopted 2021 Resiliency Action Plan, taking into consideration low impact development, quality of life, resilience planning, clean energy, climate hazards, disaster mitigation, and zero -emissions technologies. The program's expedient growth, outreach, and interdepartmental collaboration necessitated a restructuring within the Community and Economic Development Department (CED), the department tasked with spearheading program efforts. As of October 1, 2022, CED's Resilience Division is a formally established "office" to serve as a hub for the associated communication, coordination, and operations of resilience and sustainability in Cape Canaveral. The Resilience Division's mission is to create a resilient and sustainable future for the City by identifying vulnerabilities, implementing future -ready and cost-effective solutions, and coordinating stakeholders via programs, policies, and projects. Given the increasing instances of severe storm events across the country and numerous ecological challenges that are now requiring municipalities to rethink long-term planning and disaster response, the Resilience Division is a timely addition to the City's organizational structure. This new division has five top priorities that serve to facilitate the various targets and initiatives laid out in the City's guiding Resiliency Action Plan: 1. Protect and restore local ecosystems. 2. Facilitate sustainable development of the built environment. 3. Harden City infrastructure, operations, and procedures for climate resilience via interdepartmental coordination and stakeholder engagement. 4. Encourage environmental stewardship through education and outreach in the community. 5. Facilitate emergency management, preparedness, and recovery efforts. CED's and Resilience Division also has oversight over the City's efforts that work to better its aging population. AARP and the City's collaboration will continue, and will result in annual progress reports that highlight implementation efforts of City-wide programs and initiatives designed to improve the well-being of residents and visitors both now and in the future to come. 8 CITY OF CAPE CANAVERAL 9 Age -Friendly Considerations and Efforts Demographics: Social Vulnerabilities and Resilience The City's 2021 Resiliency Action Plan serves as the guiding document for implementing age - friendly efforts. According to the Urban Sustainability Directors Networks (USDN), resilience is "the ability of people and their communities to anticipate, accommodate and positively adapt to or thrive amidst changing climate conditions and hazard events." Guided by this concept, the City of Cape Canaveral intends to strengthen and secure its infrastructure systems, protocols, and procedures —where feasible —to efficiently handle current and future challenges while continuing forward with its goals of providing a community that is livable, attractive, safe and inclusive. With a population that has an overall median age of 57.2 years (54.5 years for males, and 59.1 years for females), considerations of vulnerabilities for older adult population sets are critical. The population pyramid shown below compares the City's overall population by gender which indicates current trends and those expected in the next decade. As a whole, Florida is experiencing an increase in population, but the most notable increase includes those age 65 and older. Cape Canaveral FI Population Pyramid 2019 80 75 70 65 60 55 50 45 40 MI35 . 30 - 25 - . 20 15 ■ . 10 . - 5. 0 0 200 400 695 ■ %Sale Female Figure 2. Cape Canaveral, FL Population Pyramid (U.S. Census 2017 ACS 5-Year Survey). Cape Canaveral FI Median Age 57.2 54.5 59.1 r lir Cape Canaveral FI Adults There are 9,133 adults, (3,652 of whom are seniors) in Cape Canaveral FI. Cape Canaveral FI Age Dependency 85.5 66.6 18.9 Age Dependency Ratio Old Age Dependency Ratio 0 Child Dependency Ratio Cape Canaveral FI Sex Ratio Female 5,004 49.21% Male 5,165 50.79% While no one wants to contemplate the possibility of a natural disaster striking the community, the City must consider its vulnerabilities and the impact they may have on the growing proportion of older adults. As the City's aging population increases, awareness of issues that the City faces is needed to ensure that older residents feel safe and continue to participate in the community. 10 According to the American Psychological Association, "older adults are not only the least prepared for disasters...are more at risk during all phases of a disaster, from life -threatening challenges during evacuation to negative psychological consequences during the recovery period." With advanced age, some older adults are at greater risk and may not be aware of warnings, unable to comprehend evacuation instructions, or escape disaster situations. Additionally, AARP notes that in a 2015 study, "researchers from the University of Iowa found that only 34% reported participating in an educational program or reading information about disaster preparedness. More recently, a 2018 study by Rand Health found that most age -friendly communities and senior villages in the U.S. do not place a high priority on promoting disaster preparedness." In recent years, the City has taken steps to become more prepared. This includes streamlined and more efficient emergency management operations, upgrades to critical infrastructure and greater community engagement. In the face of growing unpredictable extremes, City Staff will continue to take steps that make Cape Canaveral safer while reducing risks and financial burdens associated with potential recovery costs. 8 Domains of Livability Overall, the City strives to be more resilient and equitable for all ages. AARP approaches the subject of quality of life through the 8 Domains of Livability developed by the World Health Organization (WHO). AARP's framework includes: (1) outdoor space and buildings; (2) transportation; (3) housing; (4) social participation; (5) respect and social inclusion; (6) civic participation and employment; (7) communication and information; and (8) community and health services. The City's Resilience Division emphasizes preparedness efforts to mitigate shocks and stressors faced by the community. The 2021 Resiliency Action Plan aims to provide actions to reduce hazard risks, improve assistance after climate hazards, help communities adapt to changing conditions and reduce social inequalities. Simultaneously, these efforts align with the AARP's 8 Domains of Livability. Preparedness Target 42 within the 2021 Resiliency Action Plan seeks to develop an action plan specific to the 8 Domains of Livability: Develop an action plan that is in line with the World Health Organization's Global Network of Age - Friendly Cities and Communities' eight domains of livability. The domains are used as a framework for policy discussions for members of AARP's Network of Age -Friendly Communities. The domains provide a centralized source for information, examples and strategies about programs and policies that work to help communities become more livable places for all ages. Purpose: As we look to the future, the City must develop and pursue goals that make the City of Cape Canaveral a better place to live. With the completion of the 2018 Community Survey, the Resilient Cape Canaveral vulnerability assessment and a number of completed sustainability 11 projects, the City will use this Plan to determine goals and appropriate timeframes that are in line with AARP's 8 Domains of Livability and the City's overall resiliency. Implementation Period: 5 years. Implementation Strategy: Continue to engage AARP representatives and build relationships that allow the City to use AARP as a resource to help develop initiatives and pursue effective strategies during the Planning, Implementation and Evaluation phases of the age -friendly communities process. Measure of Success: Because the development of an action plan is part of the AARP Network of Age -Friendly Communities membership, completion of this plan will be considered a measure of success. Following this, the City will have 5 years to implement parts of the plan and provide updates on successes and best practices. HEALTH SERVICES AND COMMUNITY SUPPORTS Figure 3. AARP 8 Domains of Livability $ 1 i ENVIRONhi Er DOMAINS OF LIVABILITY CIVIC PARTICIPATION AND EMPLOYMENT SOCIAL IF COMMUNICATION PARTICIPATION AND INFORMATION RESPECT AND SOCIAL INCLUSION 4L ENVIRONC S As stated in the Preparedness Target 42, the City utilizes the 2021 Resiliency Action Plan and its collaboration with AARP representatives to strategize implementation efforts that improve the overall well-being and quality of life of not just older adults, but all age groups. Below are examples of the different Preparedness Targets the City has set that address the 8 Domains of Livability: 12 Domain of Livabili Transportation Transportation Civic Participation and Employment Preparedness Tar • et Preparedness Target 15 Preparedness Target 16 Preparedness Target 20 Preparedness Target 24 Preparedness Target 40 scri •. ion Continue to support, maintain and expand appropriate infrastructure along portions of the East Coast Greenway Trail that run through the City along North Atlantic Ave and SR A 1A. Research and scope micromobility options for the City to increase transportation accessibility in and around the Community. Work with the Florida Department of Transportation (FDOT) and the Space Coast Transportation Planning Organization (SCTPO) to explore and research innovative policies and technologies that improve vehicular and pedestrian safety along State Road (SR) A 1A and implement as feasible and appropriate. Where feasible, transition City roadways to bikeable and walkable Complete Street designs that follow the City's Vision Statement and including the installation of ADA compliant sidewalks. Maintain monthly workshop series for residents to engage with Staff and various experts in regard to the environment, resiliency and local initiatives that may affect the City. Implementation Timeline Continuous 5-Year 15-Year 30-Year Continuous 13 Outdoor Spaces and Buildings; Transportation; Civic Participation and Employment; Communication and Information; Respect and Social Inclusion; Social Participation; Health Services and Community Supports; and Housing Preparedness Target 42 Develop an action plan that is in line with the World Health Organization's Global Network of Age -Friendly Cities and Communities' eight domains of livability. The domains are used as a framework for policy discussions for members of AARP's Network of Age -Friendly Communities. The domains provide a centralized source for information, examples and strategies about programs and policies that work to help communities become more livable places for all ages. Table 1. 2021 Resiliency Action Plan Preparedness Targets addressing the 8 Domains of Livability. Continuous The City will continue to modify and adjust the 2021 Resiliency Action Plan to cater towards community needs, consider new scientific findings, and respond to updated data. This plan is considered a living document which constantly adapts to fit new demands. The City will prioritize Preparedness Target 42 to ensure the development of Prepared Targets that encompass the AARP's 8 Domains of Livability. In addition to planning efforts, the City will maintain resources available to support older adults on its website and other official media channels. Below is our current list of resources available via the City's website: Support for Seniors • Aging Matters in Brevard: Aging Matters in Brevard is a private not -for -profit organization whose mission is to promote and maintain independence and maximize quality of life for the citizens of Brevard County, particularly the elderly and disabled. • Department of Elder Affairs: The Department provides most direct services through its Division of Statewide Community -Based Services, which works through the state's eleven Area Agencies on Aging and local service providers to deliver essential services to a vital segment of the population. The Department also directly administers a wide range of programs, ranging from the Long -Term Care Ombudsman Program, Office of Public and 14 Professional Guardians, and Communities for a Lifetime to SHINE (Serving Health Insurance Needs of Elders) and CARES (Comprehensive Assessment and Review for Long - Term Care Services). • AARP: AARP in Melbourne is here to help you take on today — and every day. From sharing practical resources like job, health, and financial workshops, to holding fun activities and events, AARP is providing opportunities to connect and help build an even stronger Melbourne. • Senior Resource Alliance: Senior Resource Alliance (SRA) is your local resource for accessing the many services and programs of the state and federal government, available to senior citizens, their caregivers and family members. SRA also is an objective clearinghouse for information and services offered by local, state and national organizations. We have been serving our community since 1985. 15 2021 Resiliency Action Plan Preparedness Targets Status Update This page is left intentionally blank. Please see the following page. 2021 City of Cape Canaveral Resiliency Action Plan Status Key: https://www.cityofcapecanaveral.org/government/city departments/resiliency/resilient.php Not Started Preparedness Target (PT) Implementation Timeframe Status Notes Research and Action Category 1: Green and Resilient Economy Complete PT 1: Encourage green (eco-friendly) industries within the City. Current/Ongoing The City is continuously attempting to encourage eco-friendly industries within the community in order to reduce environmental impacts and improve both sustainability and resilience. One recent example is Carib Brewery USA's Cape Canaveral facility and their new in-house advanced micro wastewater treatment plant (2023); which fits within the square footage of a basic shipping container. Today, the brewery recycles 105,000 gallons of water and up to one ton of solid waste per week. The City's wastewater team assisted the brewery with installation and design. PT 2: Support clean energy industry jobs for residential and commercial projects, City facilities included. Current/Ongoing Whenever a new development project is reviewed by Staff — whether it be a small single-family home or a large-scale hotel — developers are always encouraged to explore the installation of appropriate onsite renewable energy systems, mainly in the form of solar power. Recommendations are made via the City's three development field guides, which are all on the City's website and are given to developers at the onset of projects. These field guides include: Residential Development Sustainability and Resilience Field Guide, Small Business Development Sustainability and Resilience Field Guide, Hotel Development Sustainability and Resilience Field Guide. Staff have also invited the City's own primary solar contractor to table at public events to increase awareness about renewable energy, promote local solar co-ops, and have Council proclamations that encourage renewable energy deployment. Two examples include a proclamation declaring "National Clean Energy Week" in 2021 and a "Sustainability Week" in 2022. The City is also a member of the Climate Mayors Coalition, a bipartisan network of 750+ US mayors nationwide leading the way on climate change -related initiatives through meaningful actions in their respective communities. Altogether, this network represents 48 states and nearly 60 million Americans. The City intends to lead by example in taking action to be more sustainable, resilient, and ecologically friendly in order to build upon efforts to be responsible stewards of critical ecosystem services. Joining the Climate Mayors Coalition (and its associated electric vehicle purchasing collaborative) is a premier example of this forward -thinking leadership. The City embraces the opportunity to work with mayors across the country in order to demonstrate commitment on climate change mitigation and adaptation in our community through sustainable policies and resilient actions. In an effort to increase awareness, economic productivity, and aesthetics within Cape Canaveral, the City also launched a series of grant programs via the City's Community Redevelopment Agency (CRA) to assist commercial and residential property owners in the CRA District with making improvements to their properties. The funds are dedicated to making improvements to both commercial and residential properties. Eligible projects include buildings/facades (i.e., weatherization resilience), signage, residential exterior paint projects, landscaping, and implementing low impact development practices. PT 3: Promote green business practices within the Community through the City's website, official social media pages, at events and through the Weekly Update. Current/Ongoing The City continuously puts out a large amount of public outreach and awareness material intended to help educate residents and business owners about green business practices via its official social media channels (X, Facebook, YouTube, Instagram, and Nextdoor) as well as through its website. The City's website contains a number of a printable/downloadable PDF packets and fliers available to the public that are also given to prospective site developers meant to encourage sustainable and resilient design at the onset of the development review process. Examples of such materials include the City's Residential Low Impact Development Design Guide, Extreme Heat Awareness Guide, Building Resilience series, Adopt -A -Mangrove Program, Adopt -A -Tree Program, Adopt -A -Rain Barrel Program, Beach Management Residential Guide, Residential Development Sustainability and Resilience Field Guide, Small Business Development Sustainability and Resilience Field Guide, Hotel Development Sustainability and Resilience Field Guide, and City of Cape Canaveral Flood Mitigation and Adaption Strategy Overview. Additionally, Staff host various public outreach events to showcase appropriate and feasible green business practices that sometimes even involve in -person tours of relevant City projects. In 2023, the first true net zero commercial building was finished within the City that incorporated a rooftop solar array and onsite electric vehicle charging stations. PT 4: Promote and build attractions that encourage ecotourism. Current/Ongoing One of the primary ecotourism-related projects that the City has been promoting and assisting with development is the Brevard Zoo's upcoming aquarium project. This forward -thinking project will see the construction of a state-of-the-art $100 million aquarium just north of the City on Port Canaveral leased land adjacent to the Banana River Lagoon beginning in 2025 with a tentative completion date of 2027. The aquarium is set to bolster local lagoon -related restoration efforts, offer kayak launches, facilitate large-scale environmental education, assist with local injured sea turtles and manatees, and drive massive economic investments into the area with an expected minimum of 500,000 annual tourists. Action Category 2: Natural Systems PT 5: Ban the use and application of glyphosate-based herbicide products at all City owned properties, parks and facilities by City Staff and contractors. 5 years, 2026 At the February 16, 2021 City Council meeting, Resolution 2021-03 unanimously passed, which henceforth bans all applications of glyphosate-based herbicides in favor of less impactful non-glyphosate alternatives at all City -owned facilities and properties by both staff and contractors. This amounts to about 50 acres of land area, much of which is adjacent to the sensitive Banana River Lagoon. Glyphosate has been shown to increase the risk of algae blooms in the lagoon - resulting in fish kills and other negative impacts - and there is sufficient evidence to show it can be harmful to humans as well. PT 6: Begin a volunteer outreach program that encourages the discontinuation of phosphorus and nitrogen based fertilizers, with the goal of at least 1000 Community members pledging to end applications on their properties. 5 years, 2026 City Staff have not begun work to formalize this goal. It is unclear at this time when work will begin in order to fulfill this specific Preparedness Target. PT 7: Increase the number of registered Lagoon -Friendly Lawns within the City by 60% over the current listed number. This will also support Target 6. 5 years, 2026 City Staff have not begun work to formalize this goal. It is unclear at this time when work will begin in order to fulfill this specific Preparedness Target. PT 8: Conduct a survey that documents all trees in/on City property, parks and facilities. 5 years, 2026 Through Summer 2021 shortly after the Resiliency Action Plan's adoption, a tree survey was conducted at City facilities to determine the number of existing trees in order to better gauge where future planting efforts can be focused. Sixteen facilities were surveyed (including all City parks), yielding a total of 1,004 trees being identified and cataloged. This work was primarily done by a college intern to help them gain professional experience and build their resume. Staff intends to update this survey in the near future. PT 9: Increase mangrove habitats along the lagoon by at least 300 trees through a joint public -private program. 5 years, 2026 In 2020, the City has established the Adopt -A -Mangrove Program to provide interested property owners with the opportunity to "adopt" mangroves. This is a voluntary program that assists with the planting and care of these important plants, which serve a critical role in the health and wellbeing of the Indian and Banana River Lagoon systems. Sometimes called the "kidneys of the coast," mangroves filter water they are situated in and can maintain water quality that helps coral reefs and nearshore seagrasses grow. Due to their dense root structures, mangroves also help to stabilize coastlines by reducing shoreline erosion, decreasing incoming wave energy, minimizing storm surge heights, and potentially providing a windbreak. To date, the program has allowed for the distribution of 90 red mangroves to lagoon -front residents. Additionally, the City itself has planted over 40 red mangroves on various City -owned lagoon shorelines between 2021 and 2024; primarily at Banana River Park where erosion is a persistent issue. PT 10: Increase urban tree canopy with a reforestation strategy striving to plant 2,000 new native and Florida friendly trees on City properties. Residential and business should be considered through a joint public -private planting properties g ry p p p g initiative. 5 years, 2026 For 35 years, the City has been designated a "Tree City" by the Arbor Day Foundation, a designation that can only be claimed by about 3,400 municipalities nationwide. This program provides a framework for guiding communities on how to manage and increase trees in public spaces. To qualify for the Tree City USA Program, communities must meet four core standards. First, someone must be responsible for the care of all trees, which usually includes a professional forester or arborist (the City currently has an arborist); second, a Tree City must be guided by a tree care ordinance (Article II. - Tree Protection); next, a community must designate a portion of its budget toward the planting, care, and removal of City trees (Sec. 102-54. - Tree replacement standards); and last, a community must recite an official Arbor Day proclamation and demonstrate support for Arbor Day. Staff have worked diligently to increase the number of trees on Citypropertysince the ResiliencyAction Plan's adoption in 2021. Canaveral CityPark's redevelopment project pp p (2020 — 2022) — which also saw the construction of the City of Cape Canaveral Community Center — saw over 50 new trees be added and well over a thousand new Florida native/friendly plants. The Veterans Memorial Park rehabilitation project (2024) also saw over a thousand new Florida native/friendly plants be added, many of which being pollinator friendly. New trees have been planted on Arbor Day each year at City parks, and the Staff have planted over 40 red mangrove trees on City -owned shorelines since 2021. For the last several years in April (the month in which Arbor Day is celebrated), the City has conducted an Arbor Day Tree Giveaway for residents that sees dozens of Florida -native trees be freely distributed on a first -come -first -serve basis via an advertised drive-thru event. This has been done on conjunction with other local municipalities. PT 11: Continue annual sea oat plantings to double the amount of sea oats along the beach from the existing 110,000 to over 220,000 for increased dune stabilization. 15 years, 2036 Sea oats are a perennial grass native to the beaches of the US southeast anywhere from Texas to Virginia. As they grow, the roots of the plants will burrow down several feet and form complex webs, which act to stabilize sand dunes and hold them in place. Above ground, the sea oats' long wispy reeds serve to catch wind blow sand, often leading to a buildup of material at the base of the plants. Over time, this build up will cause the sand dunes to increase in height. This height increase adds to the overall resilience of the beach by allowing it to be able to stop higher tides and storm surges from overtopping the dunes. In 2024, City staff and volunteers planted 17,760 sea oats to help support and enhance the natural dune line. Since 2005, the City has planted over 196,838 sea oats beachside. According to the City's 2021 Resiliency Action Plan, Preparedness Target #11, the City is to plant over 220,000 sea oats beachside by 2036. At the current rate of plantings, the City will meet this target well ahead of schedule. PT 12: Strive to increase the amount of properties connected to reclaim irrigation to help reduce and potentially eliminate the need for direct reclaim discharges into the Banana River Lagoon from the City's Water Reclamation Facility (WRF). 15 years, 2036 While Staff have strived to increase the number of properties connected to reclaim to help reduce and/or eliminate the need for direct reclaim discharges into the Banana River Lagoon from the City's Water Reclamation Facility (WRF), there has actually been a reduction in the number of properties connected to reclaim water since the Resiliency Action Plan's adoption in 2021. To counter this, Canaveral City Park's underground stormwater exfiltration system was modified to be able to accept excess reclaim water from the City's WRF so as to reduce the number of direct discharges into the lagoon. If conditions are correct, reclaim water can be transferred directly from the plant to the exfiltration system where reclaim water will gradually flow down into the porous soil below and be filtered. To date, this system has helped divert over 150 million gallons of reclaim water from being directly discharged the lagoon, or the equivalent of over 227 Olympic swimming pools worth. PT 13: Establish annual oyster gardens at all current and future City -owned docks through the Brevard Zoo Oyster Gardening Program and showcase their benefits to the Community in order to encourage residents to participate in the program. A public -private partnership should be pursued in the maintenance of each oyster garden. Explore the feasibility of oyster reef construction along the City's lagoon shoreline and implement as appropriate and possible. 15 years, 2036 City Staff have not begun work to formalize this goal. It is unclear at this time when work will begin in order to fulfill this specific Preparedness Target. Yet, while directly fulfilling the specifications of this Preparedness Target, the City did undertake a similar initiative. In mid -November 2021, staff from the Brevard Zoo, the City and local volunteers placed roughly 7,000 Hard Clams in a specifically designated area along the shoreline of the City's Water Reclamation Facility as part of a larger county -wide species restoration effort. This initiative - led by the Brevard Zoo - saw 8 million clams placed throughout the lagoon at over 100 sites across Brevard between November and December 2021. PT 14: When new City owned buildings, parks and roadways are being considered, or existing ones are redeveloped, LID or xeriscape practices should be implemented. All City operated buildings should dedicate 25% of the site to LID/xeriscape techniques. 15 years, 2036 Since the Resiliency Action Plan's adoption in 2021, only one new City project has been implemented that allowed for adequate planning timeframes to institute this Preparedness Target's goal onsite. While the City of Cape Canaveral Community, CAPE Center, and West Central Boulevard were either built or rebuilt post -plan, their design work period did not allow for adequate time to implement this target's goal. The Veterans Memorial Park rehabilitation project however, designed and built between 2022 and 2024, has over 25% of its site dedicated to low impact development and xeriscaping practices, mainly in the form of the park's new rain garden. More information about this rain garden project can be seen below in Preparedness Target #50. Action Category 3: Transportation PT 15: Continue to support, maintain and expand appropriate infrastructure along portions of the East Coast Greenway Trail that run through the City along North Atlantic Ave and SR A1A. Current In 2023, two new sections of the East Coast Greenway Trail were officially incorporated into the City along North Atlantic Avenue and Ridgewood Avenue via Resolution No. 2023-14. The East Coast Greenway (Greenway) is a walking and biking route stretching 3,000 miles from Maine to Florida, connecting our nation's most populated corridor. The Greenway is designed to transform the 15 states and 450 communities it connects through active and healthy lifestyles, sustainable transportation, community engagement, climate resilience, tourism, and more. Leading the development is the nonprofit East Coast Greenway Alliance (Greenway Alliance), working with volunteers, partner organizations, and officials at the local, state, regional, and national levels to continue moving more of the route onto protected paths to connect people to nature and communities via a safe, accessible greenway. Both North Atlantic Avenue and Ridgewood Avenue are streetscape designs that have large, marked pedways for bicyclists and pedestrians. Staff are also actively working to have these two corridors connected with a new Greenway designation upon the implementation of rubber "Armadillo" safety strips that would separate a recently added bike lane with green striping on East Central Boulevard from vehicular traffic. New green striped bike lanes were also recently added to Canaveral Boulevard and Canaveral Beach Boulevard, which are both adjacent to North Atlantic Avenue and East Central Boulevard; expanding the areas pedestrian and bicyclists -orientated infrastructure. PT 16: Research and scope micromobility options for the City to increase transportation accessibility in and around the Community. 5 years, 2026 Staff are currently involved in the development of a mobility on demand (MOD) study intended to explore the feasibility of site -to -site on demand transportation could work outside already established bus routes run by Space Coast Area Transit. This study is being facilitated by the Space Coast Transportation Planning Organization, Space Coast Area Transit, Kittelson & Associates, the City of Cocoa Beach, and, of course, the City of Cape Canaveral. Such MOD options being reviewed include app-based ride hailing systems that could include autonomous vehicles, electrified vehicles, low speed vehicles or a combination of all three. This could not only increase transportation accessibility within the area, but also reduce congestion and emissions. It is hoped that this study will result in a pilot project that sees real -world testing of an MOD system within the community. In 2023, the City also implemented a new golf cart program that allows for the use of golf carts on designated low -speed City roadways with specialized tags designed to promote alternative transportation that is generally cleaner as well since most golf carts observed operating in the community are electrified. PT 17: Establish a kayak trail along the City's lagoon shoreline to connect Banana River, Manatee Sanctuary, Long Point and Center Street Parks. Once established and if feasible, explore a partnership and connectivity with the proposed aquarium project via the Brevard Zoo. 5 years, 2026 A preliminary conceptual plan was drafted by the City's engineer identifying several locations in which to develop a kayak trail along the City's Banana River Lagoon shoreline at the end of the 2010s. However, since then, City Staff have not begun work to better formalize this goal. It is unclear at this time when this work will begin in order to fulfill this specific Preparedness Target. PT 18: Ensure all City facilities are universally EV accessible. 5 years, 2026 ingenerated On Monday, November 20, 2023, construction work began to upgrade each of the City's six existing Level-2 non -networked free -to - use public electric vehicle charging stations to Level-2 (240V/32A) networked pay -to -use versions. Each new station (which are now NovaCHARGE NC8000 Series stations) were structurally completed and received final inspection on Thursday, November 30. The new stations were officially activated for public use on Wednesday, December 6, 2023. This project was unanimously approved by Council at the July 18, 2024, Regular City Council meeting. One station (two plugs) is located at Banana River Park, one station (two plugs) is located at Manatee Sanctuary Park, one station (two plugs) is located at the City of Cape Canaveral Community Center, and three stations (six plugs) are located at Cape Canaveral City Hall. Drivers must download the app "ChargeUp" to utilize the stations, which is available on Apple and Android devices. As of November 14, 2024, this program has seen 1,310 individual vehicle plug -ins and has $4,244 in revenue. PT 19: Implement a City vehicle fleet wide carbon dioxide emissions tracking program. 5 years, 2026 In 2021, a telematics system was installed in all City fleet vehicles in order to gather various data sets relating to maintenance needs, mileage, and tracking carbon dioxide emissions. As such, fleet -specific carbon dioxide emissions were being tracked on a monthly basis up until 2023. However, this telematics system was removed due to high costs and a lack of necessary Staff oversight. To make up for this, Staff do engage in the East Central Florida Regional Resilience Collaborative's regional municipal greenhouse gas emissions inventory project. This sees a new inventory be produced every few years to help municipalities in the East Central Florida region track their Scope 1 and Scope 2 emissions portfolios. To date, the City has participated in two inventory projects, with the most recent one being finished in December 2023 for tracking calendar year 2022 emissions. Staff are also currently working with a data management company called Via to analyze emissions data from one of the City's all -electric fleet vehicles, hybrid fleet vehicles, and all -gas fleet vehicles; developing an online data dashboard as well in order to showcase results and trends to determine emissions intensity of electrified vehicles specifically. PT 20: Work with the Florida Department of Transportation (FDOT) and the Space Coast Transportation Planning Organization (SCTPO) to explore and research innovative policies and technologies that improve vehicular and pedestrian safety along State Road (SR) A1A and implement as feasible and appropriate. 15 years. 2036 The City of Cape Canaveral, the Florida Department of Transportation (FDOT), and the Space Coast Transportation Planning Organization (SCTPO) have been long-standing partners when it comes to transportation projects, programs, and infrastructure. State Road (SR) A1A is a state -managed road that connects Cape Canaveral to the surrounding Space Coast communities. Currently, FDOT is in the design phase of two SR A1A improvement projects that impact the City: (1) Intersection Redesign at SR A1A and North Atlantic Avenue (FM# 430202-5, Phase 1), and (2) Roadway Redesign from North Atlantic Avenue to George J. King Boulevard (FM# 430202-8, Phase 2). After a series of meetings, workshops, and resolution amendments, City Council unanimously adopted Resolution No. 2023-02 on February 21, 2023, supporting FDOT's comprehensive design concept of an aligned, signalized four-way intersection for Phase 1, and a series of medians for traffic calming and access management for Phase 2 (referred to as "Alternative 2" in the resolution language, regarding the Resolution's associated FDOT-provided infographic). Additionally, Resolution No. 2023-02 prioritizes increased safe pedestrian access, community sense of place, ecologically conscious and aesthetically pleasing landscaping, shared paths, and improved stormwater management along the entirety of S.R. A1A within the City's limits. At this time, FDOT District 5 staff is working to solidify the design for the roadway, with 60% design completion slated for Summer 2023. Right -of -Way and construction impacts will be known further along in design completion milestones. Once a construction schedule is more solidified, the City, FDOT, and SCTPO will work with the community to share information about potential impacts. PT 21: Ensure all EV charging stations based at City facilities are powered by renewable energy and are made grid -independent through the use of battery storage systems. 15 years, 2036 This target has not yet been completed, with no scope of work outlined at this time due to logistical and budgeting concerns. Three of the City's six public EV charging stations have off grid capabilities via an emergency backup diesel generator at City Hall (where they are located); but, this does not satisfy the core goal of this Preparedness Target. PT 22: Convert all City fleet vehicles to alternative fueled vehicles. 15 years, 2036 The City has begun to transition its vehicle fleet to alternative fuel vehicles (or vehicles that do not only use gasoline or diesel fuel for propulsion) in an effort to reduce both fuel consumption and emissions while increasing financial savings. To date, the City has two all - electric vehicles that do not use any gasoline or diesel fuel (a Ford Focus and a Nissan Leaf), six SUV hybrids (all Toyota RAV4s), and three hybrid pickup trucks (both Ford F-150s). Hybrids utilize onboard battery packs for propulsion when at low -speeds or at idle when sufficient charge is available via regenerative braking. Together, these vehicles are projected to save the City thousands of dollars in fuel costs over their operational lifespans when compared to the equivalent mileage of their all -gas versions. Additional electrified vehicles will be added to the fleet where appropriate and feasible as older vehicles are retired. By mid-2024, just over 30% of the City's fleet was electrified. PT 23: Ensure all City bus stops are covered and appropriately illuminated via solar powered lighting. 15 years, 2036 At this time, all but one of the City's covered bus shelters have grid -independent solar powered lighting for nightly safety illumination. However, three bus stops remain uncovered along State Road A1A. The City is steadily working with Space Coast Area Transit to develop ways in which to get these last remaining bus shelters covered, but an exact date is not currently known. PT 24: Where feasible, transition City roadways to bikeable and walkable Complete Street designs that follow the City's Vision Statement and including the installation of ADA compliant sidewalks. 30 years, 2051 To date, the City has three roadways under its jurisdiction that can be considered streetscapes that incorporate infrastructure for vehicles, pedestrians, and bicyclists. These three roadways are Ridgewood Avenue, North Atlantic Avenue, and West Central Boulevard (the most recent addition in 2022). Each of these roadways have large, marked pedways, solar powered streetlights, and low maintenance landscaping. At the March 2021 Strategic Planning Retreat, City Council endorsed the preparation of a Presidential Streets Master Plan (Plan), which calls for the systematic redevelopment of each Presidential Street via a design process involving community input, updated environmental, demographic and traffic analysis, and incorporating the latest in future -ready resilient infrastructure. In Summer 2021, the City engaged the planning and design firm Kimley-Horn to develop, research and draft the desired Plan. At the December 20, 2022 Regular City Council meeting, Council unanimously accepted the finalized Plan and its various recommendations. The Plan is a high-level policy document that forwards infrastructure themed planning recommendations to be implemented as funds are available. It is intended to provide long range guidance for Staff and Council, with recommendations intended to be implemented across the Study Area. Implementation of the Plan will likely be one of the most impactful initiatives ever undertaken by the City and represents an approximate 25-year financial commitment to the redevelopment of the Study Area. The Study Area of the Plan is approximately 256 acres, including approximately 13.16 miles of roadway extending from State Road A1A eastward to the dune line and from Washington Avenue southward to Johnson Avenue. The Study Area has a population of 2,836, which is approximately 28% of the City's total population. It also includes 1,674 households with an average household size of 1.69 and a median age of 54.3 years old. The majority of housing in the Study Area is rental (58.7%) versus owned (41.3%). The vision for the Plan is to ultimately create a Study Area -specific destination that includes the concept of Complete Streets, improved stormwater management, safer pedestrian access, more efficient traffic management, and enhanced resilience against weather and climate - related hazards such as extreme flooding and heat waves. Action Category 4: Energy PT 25: Work with Florida Power and Light (FPL), industry experts and local universities to develop and implement smart and microgrid technologies where feasible. Current/Ongoing City Staff, researchers from the Florida Institute of Technology (FIT), and Florida Power and Light (FPL) have had preliminary discussions regarding smart and microgrid technologies on the per -building scale, but minimal in-depth research and/or progress has been accomplished. More research is being conducted when Staff has availability to do so, or when appropriate grant opportunities arise such as through the US Department of Energy. PT 26: Transition each of the City's mobile fuel based light towers and generator units to electric, solar or wind powered equivalents. 5 years, 2026 Staff have conducted preliminary assessments and have scoped several options to replace the City's current fleet of gas -powered mobile light towers and generators, but most still remain in use at this time and a complete transition is not expected until at least 2030. The City has acquired two mobile solar powered backup electric generators — a Jackery 300 unit and a Mobile Solar Generator MS-150 unit — that are used for backup power in emergency situations, recharging electric tools, and powering devices at public events. PT 27: Strive to become a SolSmart Program member with a "Gold" rating by encouraging solar use and providing resources to residents to make solar affordable and easier to acquire. 5 years, 2026 City Staff have not begun work to formalize a SolSmart Program designation. It is unclear at this time when this work will begin in order to fulfill this specific Preparedness Target. PT 28: Work with FPL and other partners to research and scope a utility scale battery storage facility to deliver emergency power or peak operations City-wide. 5 years, 2026 Staff have worked with FPL since 2021 to determine the feasibility of a local utility scale battery energy storage facility to deliver emergency power or peak operations City-wide, but have determined that this is not currently feasible. Factors for infeasibility include costs and safety concerns in regards to having critical utility scale grid infrastructure assets on a vulnerable barrier island where the City is located. This research even involved Staff visiting an FPL battery energy storage system (BESS) in Manatee County, Florida in 2022 — one of the largest of its kind in the world. Instead, Staff will strive to integrate small-scale BESSs at specific critical facilities to achieve more efficient operations, lower emissions, and improve continuity of operations. Staff is currently scoping the near -term installation of a BESS within the City of Cape Canaveral Community Center (C5). The ultimate goal of this project is to provide the building with a backup source of clean electricity from which it can pull from to maintain emergency operations during a power outage. At the moment, the C5 does not have any type of backup energy system. A BESS is simply a collection of battery units that are charged via the building's existing 48-kilowatt rooftop solar array during the day and discharged whenever power is required off -grid. They are noiseless, odorless, modular, and have an extremely low profile. The current BESS being scoped by staff would be 68.4 kilowatt-hours in size, which would be capable of providing four hours of electrical output to maintain basic internal services. This project is part of a larger vision to turn the C5 into a dedicated resilience hub, or a building that can act as a community center during normal operations and as a resident oriented logistical staging and relief site during abnormal conditions, such as after a strong hurricane. After a storm, residents could arrive to find power to recharge their phones, Internet, cooling fans, food, water, and other basic supplies to make recovery easier. It is hoped this project will be completed within the next two years. The City's 2021 Resiliency Action Plan sets the goal via Preparedness Target #29 to convert at least 50% of the City's streetlights to solar power by 2035, while also working to convert 100% of the City's streetlights to solar power by 2050. To date, there are 182 solar powered utility grid independent street or pedway lights in the City from two different brands: SEPCO and First Light Technologies. Solar powered street and pedway lights can be found at six City buildings, facilities and parks, including: Manatee Sanctuary Park, the Water Reclamation Facility, Rover's Space Dog Park, Wagner Park, and Canaveral City Park. They can also be found running down the length of North Atlantic Ave., Ridgewood Ave., Columbia Dr., and, in the last year, West Central Blvd. from State Road A1A westward. There are 542 active FPL connected streetlights operating throughout the City, all of which have been converted to more efficient light emitting diodes or LEDs. City staff are currently conducting a five-year upgrade initiative (2020-2025) authorized by Council to replace PT 29: Convert at least 50% of the City's streetlights to solar power by 2035; while also the City's aging solar powered SEPCO street and pedway lights on Ridgewood Ave. and North Atlantic Ave. Twenty-one existing 15 years, 2036 working to convert 100% of the City's streetlights to solar power by 2050. SEPCO lights are authorized to be replaced each fiscal year. To date, staff have replaced and upgraded 41 SEPCO lights to more modern and efficient solar powered lights from First Light Technologies, and are on track to complete the upgrade project by 2025. Two different variants have been installed, the IPL Series light and the SCL2 Series light. IPL Series lights are intended for installation over community pedways and sidewalks, while the more powerful SCL2 Series lights are intended for installation over municipal facilities, parking areas, and streets. Additionally, staff have installed 15 solar powered bollards from the same company adjacent to walkways throughout Canaveral City Park. To date, staff have not experienced significant issues with any First Light Technology lighting systems. Their products continue to perform well across the City when compared to the performance of the City's older SEPCO lights. Materials leftover from the City's outdated SEPCO lights are either recycled —such as their lead -acid batteries and metal poles —or donated for reuse to avoid generating landfill waste. PT 30: Ensure that all 12 City lift stations have backup power from renewable sources for City Staff have not begun work to formalize this goal due to logistical, technical, and budgeting concerns. It is unclear at this time at least 96 hours of grid -independent operations, complimenting existing diesel 15 years, 2036 when work will begin in order to fulfill this specific Preparedness Target. It should be noted though that 6 of the City's 12 lift stations assets if necessary. do have emergency backup power capabilities in the form of fixed onsite diesel generators. PT 31: Convert all City facilities to run off of renewable energy with associated battery storage systems. 15 years, 2036 To date, the City now has two public facilities that utilize onsite renewable energy installations to offset electricity consumption from the utility grid. The City of Cape Canaveral Community Center (C5) is the first municipal building in Cape Canaveral to have a fully functional rooftop solar array, which was activated on June 18, 2022 once the building finished construction a month prior. Since activation, the C5's 48-kilowatt rooftop solar array has produced over 168 megawatt hours (MWh) of electricity. To date, this has equated to over 261,000 pounds in carbon dioxide emissions savings from municipal operations, or the equivalent of planting over 1,972 trees. These data points are acquired from the system's real-time data dashboard that staff have access to. The array is offsetting about 54% of the building's annual energy consumption, saving roughly $12,000 each year in utility costs. Over the system's 25-year lifespan, it is estimated that the system will save the City's taxpayers over $300,000 in electrical utility costs and abate over 1,325 tons of carbon dioxide emissions, equivalent to 19,880 tree seedlings being grown for a decade. The second building, called the CAPE Center, features the City's second rooftop solar array. This system, which was activated on May 18, 2022, is an east -west ballasted 25-kilowatt solar array, offsetting all of the building's power needs throughout most of the year. Rated to withstand wind speeds of up to 160 mph (like the C5's system), it will help to also abate an estimated 458 tons of carbon dioxide over its 25-year lifespan, equivalent to planting 10,818 trees. By the end of this lifespan, the system will have helped to save the City over $100,000 in electrical utility costs. The City is also currently planning a third, 53 kilowatt capacity rooftop solar array atop the Brevard County Sheriff's Office Building alongside a dedicated battery energy storage system for the C5 to allow the building to work off grid in conjunction with its rooftop solar array. PT 32: Transition the City to renewable energy sources. 30 years, 2051 In January 2019, the City partnered with Florida Power and Light (FPL) — the City's electrical utility provider— to become one of the first municipal SolarTogether subscribers. SolarTogether is a virtual solar offset program where the City agrees to pay a slightly higher utility rate in order to help invest in large-scale solar arrays being deployed by FLP as a part of their 30-by-30 initiative, which intends to see 30 million solar panels deployed across the state by 2030 to generate up to 10 gigawatts of clean electricity. In exchange for this increased rate, the City will receive bill credits that will - after six years from program start (which was in summer 2021) - see a breakeven point and subsequently begin positive financial returns. Roughly 3 million kilowatt-hours of municipal consumption will be offset annually. Under the initiative, FPL built 20 new mainland solar plants (each with a 74.5-megawatt capacity) by mid-2021, and now continues to build more. Over the life of the 30-year program, the City will see over $385,000 in utility savings while helping to invest in a clean, renewable form of power abundant to the Sunshine State. In 2022, FPL announced that it was on track to reach its 30- by-30 goal by 2025, five years ahead of schedule. According to FPL, these solar installations are estimated to save FPL customers approximately $2.5 billion in fuel costs while creating more than 20,000 construction jobs and more than $700 million in property taxes over the lifetime of the assets. By 2045, NextEra — FPL's parent company — aims to eliminate all scope 1 and scope 2 carbon emissions via energy production from zero carbon sources like solar, nuclear, and hydrogen. This will therefore allow the City of Cape Canaveral to be connected to a zero carbon grid by mid-century. Action Category 5: Built Environment PT 33: Develop policies that are in line with Peril of Flood (SB 1094) legislation that discourages increase building density in the 100 year floodplain, the Coastal Construction Control Line (CCCL), areas vulnerable to at least a Category 2 storm surge and the 2070 USACE High Projection Rate Curve for sea level rise. 5 years, 2026 After two years of work, Staff within the City's Community and Economic Development Department have completely rewritten and updated the City's Comprehensive Plan's Coastal Management Element in order to develop policies that are in line with Peril of Flood (SB 1094) legislation that discourages increase building density in the 100-year floodplain, the Coastal Construction Control Line (CCCL), areas vulnerable to at least a Category 2 storm surge and the 2070 USACE High Projection Rate Curve for sea level rise. These changes have been reviewed by the City's legal team and are now being prepared to be shown publicly for the first time at the December 11, 2024 Planning and Zoning Board meeting. Should the Planning and Zoning Board accept the updates, they will then be shown to City Council for eventually adoption in early 2025. PT 34: Explore amendments to the City Code that would allow for elevated or floodable development with living spaces that are higher off the ground. (5) 5 years, 2026 Once the aforementioned Comprehensive Plan changes are put into place and adopted by Council, Staff will begin making code changes to allow for elevated or floodable development with living spaces that are higher off the ground. This will likely occur in 2025, but much research has already been completed to prepare for these changes. These code changes would be applicable to residential and commercial development and redevelopment projects. PT 35: Explore amendments to the City Code of Ordnances require more stormwater retention onsite. (5) 5 years, 2026 Once the aforementioned Comprehensive Plan changes are put into place (i.e., Preparedness Target #33) and adopted by Council, Staff will begin making code changes to require more stormwater retention onsite at residential and commercial development and redevelopment projects. PT 36: Ensure all City facilities have the ability to capture rainwater or stormwater for reuse through best management practices that include: stormwater chambers, rain barrels or green roofs. 15 years, 2036 Minimal progress has been made since the Resiliency Action Plan was adopted in 2021 on this Preparedness Target in terms of implementing capture systems that can allow for water reuse —whether it be from rainwater or stormwater; but all City facilities can capture their stormwater runoff onsite with minimal runoff for ground infiltration. The Civic Hub is a project currently under active development that will see an update and enhancement of the Nancy Hanson Recreational Complex and several other surrounding City -owned parcels. As part of this project, Staff is scoping out the installation of an underground concrete chamber system that could be utilized to hold excess stormwater runoff during intense rain events. These chambers would be able to hold an immense amount of weight above them so they could be built underneath existing parking areas and other impervious surfaces, maximizing space without compromising existing natural assets such as trees. Once inside, hundreds of thousands of gallons of stormwater would be allowed to percolate down into the island's sandy soil instead of going into the City's stormwater system and out to the Banana River Lagoon. This will not only alleviate capacity within the stormwater system but also reduce nutrient inputs into the lagoon's highly sensitive environment. Before entering into the chambers, runoff would be filtered and treated to remove debris and other pollutants inside baffle box like structures. This project is still in the concept phase of development, but it is hoped implementation of such a chamber system could be in place by the mid-2020s. PT 37: At least 25% of all new City roads, parking lots and sidewalks square footage should be permeable. 30 years, 2051 This Preparedness Target has been challenging to implement. Technically, no "new" roadways have been built within the City since the Resiliency Action Plan's adoption in 2021, although there has been at least one roadway — West Central Boulevard — that has had a major rehabilitation that included a new stormwater management system and physically raising the elevation of the road's surface but no permeable pavement was included. This was because of cost and maintenance concerns. Canaveral City Park's redevelopment project (2020 — 2022) saw the first -ever City -owned permeable parking lot be constructed at the park's south end. However, it should be noted that one of the largest permeable concrete parking lots in the state of Florida is now within the City of Cape Canaveral - measuring nearly three acres in size or over 125,000 square feet. This material allows rainwater to flow straight through it rather than sheeting off its surface into the street and into the subsequent stormwater system, significantly reducing runoff and even mitigating the threat of flooding. Rainwater then percolates into the ground below the lot where it is naturally treated, as if no parking lot existed at all. Due to its porous nature, the 420-space parking lot can absorb rainfall events measuring upwards of 10 inches over the course of 24-hours, effectively making it one massive stormwater management device. The parking lot - which is utilized as cruise parking and opened in 2023 - is owned and operated by BRB Enterprises LLP. It was engineered by Dave Menzel with MAI Design, with the concept itself for a porous concrete lot being developed by Luke Miorelli with MEC General Contractors, the project's contractor. During design and construction, the team worked closely with the City Staff to ensure that environmental standards were not only met but exceeded. Other sustainability-based features include 12 electric vehicle charging ports and dozens of Florida native trees and shrubs that include Buttonwoods, Muhly Grass, and Gumbo Limbos. PT 38: Ensure that all City buildings are at least LEED Silver equivalent upon new construction or redevelopment 30 years, 2051 Since 2018, all new City buildings have been built to LEED Silver equivalent standards; including: City Hall (2018), the City of Cape Canaveral Community Center (2022), and the CAPE Center (2024). In March 2024, the City of Cape Canaveral also achieved LEED Silver certification via the U.S. Green Building Council's LEED for Cities and Communities Program for implementing practical and measurable strategies and solutions that improve sustainability, resilience, and the standard of living for residents. The City scored the majority of its credits in the water efficiency, quality of life, natural systems and ecology, energy and greenhouse gas emissions, and innovation categories. LEED for Cities and Communities certification is an important acknowledgement of the investments in sustainability and resilience that the City and its elected officials have made to -date, and identifies a forward -looking roadmap for continued endeavors. PT 39: Ensure all City facilities are net zero or energy positive upon new construction or redevelopment. 30 years, 2051 Staff are actively investigating how to fulfill this Preparedness Target's goal, but while onsite renewables have been deployed in certain areas, no City facility or building at this time can be considered net zero or energy positive at this time. This target will likely take more planningthan original thou ht upon the ResiliencyAction Plan's draftingin 2021. There is limited onsite space at City g p p facilities and buildings to likely allow for net zero and/or energy positive structures unless aggressive energy efficiency standards were also put into place. This target maybe reworked upon the plan's first 5-year update in 2026. Action Category 6: Equity and Quality of Life PT 40: Maintain monthly workshop series for residents to engage with Staff and various experts in regard to the environment, resiliency and local initiatives that may affect the City. Current/Ongoing Since 2021, Staff have conducted dozens of resident -focused outreach sessions (i.e., workshops) to help better educate the public about various initiatives, projects, and programs. During the COVID-19 Pandemic, in -person outreach events were cancelled and moved to online platforms. The City's official YouTube page holds numerous recordings of online educational sessions dealing with topics ranging from rocket launches to sea turtle nesting made during the pandemic. Recent outreach events have also included discussions about low impact development practices and hurricane preparation in light of increasing instances of storm events. The City now even releases a monthly webisode series called "The Space Between" that involves an interview -style format in which invited guests — both internal and external — are interviewed about different topics. Each webisode is released on the City's YouTube page and other social media outlets. PT 41: Continue to maintain and promote the City's Kairos Community Garden while ensuring resources such as water and electricity are self-sustaining. Current/Ongoing The City has been maintaining a community garden in Patriots Park since 2016 that contains a number of raised beds, a pergola with an associated rainwater capture system that feeds a 500 gallon storage tank, and reclaim drip irrigation. The garden is utilized by resident volunteers that are free to grow fruits and vegetables within an annual growing period. The garden is set to have a major upgrade over the next year or so to allow it to be more accessible, safer, and more efficient. Staff from the City's Parks, Recreation, and Community Affairs Department help to run the City's community garden. PT 42: Develop an action plan that is in line with the World Health Organization's Global Network of Age - Friendly Cities and Communities' eight domains of livability. The domains are used as a framework for policy discussions for members of AARP's Network of Age -Friendly Communities. The domains provide a centralized source for information, examples and strategies about programs and policies that work to help communities become more livable places for all ages. Current/Ongoing Nii The City's 2021 Resiliency Action Plan serves to satisfy this Preparedness Target's goal and is therefore considered complete as it incorporates the World Health Organization's Global Network of Age -Friendly Cities and Communities' eight domains of livability. Action Category 7: Waste and Consumption PT 43: Eliminate single -use plastics and polystyrene within City operations where appropriate and feasible and instead switch to reusable and eco-friendly alternatives. Vendors would be asked to participate by declining to sell and distribute single -use plastics and polystyrene at City events. 5 years, 2026 This Preparedness Target has been harder to achieve than originally conceived. Staff have been able to have several large-scale events that don't have any City -bought single -use plastics, but the majority of public events still do. This has been due to a lack of appropriate alternatives, resistance at the state level, and costs as plastic free alternatives are usually more expensive to purchase. The City has been able to put into place a rule for large-scale outdoor events banning the use of single -use plastic balloons and balloon releases as these can drift into the nearby ocean or lagoon and be mistaken as food by sea turtles and other marine life. This target will likely be reevaluated upon the Resiliency Action Plan's 5-year update in 2026. PT 44: Consider a feasibility study that determines the logistics and scope of a City-wide single -use plastics and polystyrene ban. 5 years, 2026 City Staff have not begun work to formalize this goal due to logistical concerns. It is unclear at this time when work will begin in order to fulfill this specific Preparedness Target. PT 45: Increase educational signage at all City facilities and beach crossovers that promote litter awareness and proper recycling. 5 years, 2026 Educational signage that promotes litter awareness and about how to properly recycle has been placed at all City facilities, buildings, parks, and public beach crossovers. Signage will continue to be updated as needed. PT 46: Develop a pilot program to recycle cigarette butt litter while increasing the amount of cigarette receptacles within the City to 100 units. 5 years, 2026 Staff has installed 50 cigarette butt recycling receptacles across the City at all public facilities, parks, and beach crossovers in an attempt to reduce litter. As of 2024, the City began collecting and sending the contents of these receptacles to TerraCycle for proper recycling. TerraCycle, which is based in New Jersey, is a company that specializes in recycling products that are not normally meant for recycling. The company specifically recycles cigarette butts into outdoor furniture. PT 47: Establish a City-wide composting program for residents and business. 5 years, 2026 City Staff have not begun work to formalize this goal due to technical and logistical concerns with the City's private waste hauler, Waste Pro. It is unclear at this time when work will begin in order to fulfill this specific Preparedness Target. PT 48: Decrease the City's recycling contamination rate from 35% to 10% or less. 15 years, 2036 41 City Staff have not begun work to formalize this goal. It is unclear at this time when work will begin in order to fulfill this specific Preparedness Target. PT 49: Significantly minimize waste for all City operations and facilities by 2050. 30 years, 2051 City Staff have not begun work to formalize this goal. It is unclear at this time when work will begin in order to fulfill this specific Preparedness Target. Action Category 8: Storm Readiness and Sea Level Rise PT 50: Build at least three (3) new stormwater parks where appropriate and necessary to manage flooding and continue to implement subterranean exfiltration systems as needed for increased storage capacity. (15) 15 years, 2036 Since the plan's adoption, one dedicated new stormwater park has been implemented within the City. On Thursday, July 18, 2024, the City held an official ribbon cutting/re-dedication ceremony to commemorate the completion of the Veterans Memorial Park upgrade project, and, by association, the park's new "smart" rain garden. In 2022, the City and Stetson University received a $50,000 "Stage 1" planning grant from the National Science Foundation (NSF) to implement community -driven, nature -based infrastructure in order to mitigate flooding in the City and improve local water quality in the Banana River Lagoon. Such nature -based infrastructure would utilize low impact development (LID) practices, which refers to systems that incorporate or mimic natural processes that result in the infiltration, evapotranspiration, and use of stormwater to reduce impacts on surrounding watersheds. Between November 2022 and February 2023, three community workshops were held to gather resident feedback and ideas regarding practical LID solutions that could be implemented within the City. The feedback obtained in these three sessions helped to inform the application of a "Stage 2" NSF grant worth up to $1 million in funding for infrastructure implementation. The application/project proposal for the "Stage 2" NSF grant was submitted in March 2023, with a notice of funding award announced on September 21, 2023, and made available starting October 1, 2023. Based on the feedback from workshop attendees and prior surveys, the Staff project team applied for grant funding to enhance and beautify an existing dry retention pond into a "smart" rain garden located in the southwest corner of Veterans Memorial Park — located adjacent to the intersection of Taylor Ave. and Orange Ave. — which was already set to see a revitalization through the course of 2024 via a separate City -funded enhancement project. A network of remote sensors was planned to be placed throughout the rain garden that will digitally monitor nutrient inputs and local atmospheric conditions, hence the project's identification as being a "smart" rain garden. Physical construction of the rain garden officially began on January 9, 2024. This new rain garden — also known as a bioswale — is able to hold more stormwater runoff and have better nutrient treatment capabilities due to its enlarged size and diversification of Florida -native and Florida -friendly plants than what the existing dry retention pond could hold. Now, the rain garden can hold upwards of 150,000 gallons of stormwater runoff while containing nearly a thousand new Florida native/friendly plants across about a dozen species. Rocks were also added for soil stabilization and erosion control. Council continues to deliberate as to whether or not the City should acquire Cherie Down Park, which is currently owned and operated by Brevard County. Cherie Down Park is immediately adjacent to the beach just to the northeast of the Presidential Streets network. PT 51: Pursue a partnership with Brevard County to build a stormwater park with The area around and within the park is prone to flooding, and the addition of a stormwater pond onsite could help to mitigate this associated amenities such a perimeter walking trail, benches and water fountains at Cherie Down Park after conveyance of ownership. (15) 15 years, 2036 flooding. However, due to concerns of long-term maintenance costs, Council have not yet decided on an acquisition strategy although talks with Brevard County do continue. Timing of possible acquisition and subsequent construction of a stormwater pond is currently unknown. In March 2020, the Public Works Services Department began installing semi -permanent flood barriers (i.e., EZ Dams) at the City's Water Reclamation Facility. These removable aluminum barriers are 42 inches wide by 36 inches tall. When a flood event is predicted — such as a hurricane — these barriers can be put into place via mounting racks set on either side of doorways. The barriers are then tightened, creating a water -tight seal. Each door's barrier can be deployed by as little as one staff member in under 30 seconds. This will take the place of sandbagging operations that normally take hours, allowing for more efficient storm preparations throughout other areas of the City. A total of 14 EZ Dam barriers have been installed at the plant to date, but more should be expected to be PT 52: Implement appropriate semi -permanent flood defenses at City facilities for installed at other City facilities over the next few years. This year, Staff installed two additional barriers at the City of Cape Canaveral protecting open access points such as doorways and garage doors to replace 15 years, 2036 Community Center, with one being a newer EZ Dam XL variant. Additionally, Staff received their first ever training with the City's new sandbags. Tiger Dam System in June 2024, which was specifically acquired to protect the west/south/east sides of the Community Center. Essentially a water filled levee, the City acquired a Tiger Dam System (in the two, one configuration with each tube being 24 inches in diameter) that can protect an area that would equate to needing 22,000 sandbags. They can even make 90 degree turns. This high strength, versatile system has been successfully deployed across the country to mitigate flooding. The Community Center is envisioned to fulfill the role of a Resilience Hub; so these barriers will help to expedite recovery efforts should flooding ever occur in the area. PT 53: Dredge and strengthen the Central/Canaveral Ditch to improve erosion control and increase capacity while creating shoreline stabilization and improved stormwater management. 30 years, 2051 The Canaveral Ditch, which helps to drain much of the northern half of the City, is highly vulnerable to flooding and storm surge. In 2023, the Canaveral Ditch was dredged and excess vegetation removed to promote enhanced capacity and flow. However, much more work needs to be done to make the ditch more resilient and future -ready. In 2023, a remote water level gauge was installed within the ditch to monitor water level fluctuations in response to storm events. Real -world data from this gauge has shown extreme fluctuations; showing several feet of water rise is possible within only a few minutes of time. Staff are in the early stages of designing a permeant diesel -powered pump station and tidal gate to keep water flowing out of the ditch while preventing storm surge from back flowing into it — similar to the new Center Street Pump Station and Tidal Valve project, only larger. PT 54: Work with FDOT and the SCTPO to redevelop SR A1A in order to reduce flood risks posed by minimum SLR projections (USACE 5.15 feet by 2100) depicted in the City's Vulnerability Assessment. 30 years, 2051 As mentioned in Preparedness Target #20, the City of Cape Canaveral, the Florida Department of Transportation (FDOT), and the Space Coast Transportation Planning Organization (SCTPO) are currently working towards a major redevelopment of State Road A1A that will take into account flood mitigation and adaptation measures. Such measures will include new Florida native/friendly landscaping, improved drainage, and the addition of a curb and gutter system. These improvements should be in place by the mid- 2030s. PT 55: Research and implement climate -resilient engineering solutions such as wave attenuation devices, sea walls and berms in conjunction with green infrastructure around the perimeter of the City's Water Reclamation Facility. 30 years, 2051 In 2021, the City began receiving assistance from the US Army Corps of Engineers (USACE) to help develop and eventually implement a enhanced climate -ready shoreline at the City's Water Reclamation Facility. In February 2024, the City formally signed an agreement with the USACE regarding their Section 14 Emergency Stream Bank and Shoreline Protection Program to begin a feasibility/design study to enhance/harden the plant's vulnerable lagoon -front shoreline with a likely combination of gray and green infrastructure techniques. The Section 14 Program "of the 1946 Flood Control Act provides the Corps of Engineers authority to construct emergency shoreline and stream bank protection works to protect public facilities, such as bridges, roads, public buildings, sewage treatment plants, water wells, and non-profit public facilities, such as churches, hospitals, and schools." The study period will last for exactly one year, and will conclude on February 16, 2025. This project will be undertaken on a cost shared basis. The study is 100% federally funded up to $100,000, which is awesome. The local sponsor (i.e., the City) is required to cost -share equally (50/50) any study costs that exceed $100,000. Should the City accept the USACE's study's findings, physical construction will begin on the shoreline sometime in either late 2025 or early 2026. PT 56: Complete a City-wide stormwater outfall sea level rise threat assessment and explore solutions that reduce the threat of flooding due to storm surge events and sea level rise that could cause stormwater backups. 30 years, 2051 Over the past two years, Staff mapped much of the City's infrastructure in GIS; including stormwater-related infrastructure. This digitization has allowed for the mapping of stormwater outfalls on the Banana River Lagoon and a better understanding of their current conditions. Additionally, Staff are working with the East Central Florida Regional Planning Council to update the City's 2019 Vulnerability Assessment that will serve to determine flood risks with that latest data sets for storm surge and sea level rise. In 2023, the City was awarded a $467,500 grant from the Florida Department of Environmental Protection (FDEP) to help construct a permanent pump station to alleviate urban flooding, specifically in the Center Street Drainage Basin. Since 2020, utilizing a newly established remote sensor network of weather stations and water level gauges, Staff have observed seven significant and disruptive flood events, particularly within the Center Street Drainage Basin. This is a highly urbanized area of the community that is mostly residential and contains a high amount of impervious surface, leading to an increased strain on the capacity of underground stormwater infrastructure. This area's stormwater runoff drains to a single outfall on the Banana River Lagoon at the west end of Center Street Park. Today, this outfall is often partially or fully submerged within the lagoon, which can cause - especially during storm surge events from tropical cyclones - backflow and a subsequent reduction in the efficiency of stormwater flow out of the City's system. Due to the City's high-water table, underground stormwater pipes can also fill with groundwater even during periods when there has not been any rainfall. To combat these issues, the City set about implementing two specific mitigation strategies to increase flow out of the Center Street Drainage Basin and prevent backflow situations. The first measure was the construction of a permanent diesel -powered 6,500 per minute pump station on Center Street that will, in emergency flood situations, automatically begin forcing excess runoff out of the drainage basin's underground stormwater pipes and into the lagoon. Being diesel -powered, and with the ability to auto -regulate, the pump will have the capacity to remain active during power outages with enough fuel to operate continuously for up to 60 hours without refueling. The second measure was the installation of a tidal valve at the Center Street Drainage Basin's stormwater outfall that will remain closed during emergency storm events to prevent lagoon water from back flowing into the stormwater system's pipes. The pump station will pump water around the closed tidal valve to keep flow moving efficiently. CITY OF CAPE CANAVERAL CITY COUNCIL MEETING • FEBRUARY 18, 2025 AGENDA ITEM SUMMARY • PRESENTATIONS/INTERVIEWS Subject: Annual Audited Financial Statements and Independent Auditor's Report for the Fiscal Year ended September 30, 2024 — Presentation by Michael Messano, James Moore & Co. Department: Financial Services Summary: The accounting firm of James Moore & Co. performed the Annual Audit of the City's Financial Statements for the Fiscal Year ended September 30, 2024. James Moore & Co. determined the Financial Statements present fairly, in all material respects, the financial position of the City of Cape Canaveral and are in conformity with Generally Accepted Accounting Principles. The Audit was conducted in accordance with Generally Accepted Auditing Standards and Government Auditing Standards. Audit Manager Michael Messano will present the findings and recommendations. Financial Highlights: • The assets of the City exceeded its liabilities at the close of the most recent year by $62.5 million (net position). Of this amount, $9.2 million (unrestricted net position) may be used to meet the City's ongoing obligations. • The City's total net position increased by $901 thousand. This is the result of construction projects completed during the year and the addition of capital assets, funded primarily through capital contributions and grants. • At the close of the fiscal year, the City's governmental funds reported combined ending fund balances of $8.97 million, a decrease of $2 million in comparison with the prior year due to funds being disbursed from the American Rescue Plan Act (ARPA), related to Wastewater and Stormwater Projects. • At the close of the fiscal year, fund balance for the General Fund was $5,934,195. Of this amount, $0 relates to inventory and prepaids as well as long term advances and is therefore nonspendable. The remaining fund balance includes restricted ($225,225), committed ($2,382,393), assigned ($1,834,073) and unassigned ($1,492,504) balances. Within the committed fund balance category, the largest piece is $1,929,183 ARPA transition projects, committed for the various Wastewater and Stormwater Projects. Unassigned funds are available to fund on -going activities of the City's various General Fund services and programs. • The City's total long-term liabilities decreased $1,484,016. This was due to receipt of additional State Revolving Fund money ($456,310) offset by annual debt service payments on the Capital Improvement Revenue Notes ($1,352,000) and State Revolving Loans ($588,326). Submitting Department Director: Cheryl Puleo Attachment: James Moore & Co. Presentation Financial Impact: Staff time and effort to prepare this agenda item and cost of the Audit. Reviewed by Acting Finance Director: Cheryl Puleo The Interim City Manager recommends the City Council take the following action: Receive Presentation. Approved by Interim City Manager: John DeLeo CITY OF CAPE CANAVERAL CITY COUNCIL MEETING • FEBRUARY 18, 2025 AGENDA ITEM SUMMARY • PRESENTATIONS/INTERVIEWS Subject: Interview applicant for appointment to the Business and Economic Development Board. (Carolyn Cerbin) Department: Community and Economic Development Summary: The Business and Economic Development (BED) Board is an advisory board to the City Council and consists of seven members. Currently, there is one (1) vacancy. Ms. Cerbin is a resident of Cape Canaveral and meets the minimum qualification requirements for Board membership. It is proposed that Ms. Cerbin be appointed to fill the vacancy. Should the Council approve the appointment, there will be no remaining vacancies. Per City Code of Ordinances Sec. 2-171(c)(5), any person nominated, elected or appointed to serve on a board or committee of the City shall complete interviews with the Board or Committee on which the person is seeking appointment and with the City Council. At its January 9, 2025 meeting, the BED Board interviewed Ms. Cerbin and unanimously voted to recommend her appointment. Based on the Applicant's interest and willingness to volunteer, it is recommended that Council interview and appoint Ms. Cerbin to the BED Board. Submitting Department Director: Brianna Soat Attachments: 1. Board Application (Carolyn Cerbin) 2. BED Board Recommendation Memo Financial Impact: Staff time and effort to prepare this agenda item. Reviewed by Acting Finance Director: Cheryl Puleo The Interim City Manager recommends the City Council take the following action: Interview Applicant. (Carolyn Cerbin) Approved by Interim City Manager: John DeLeo City of Cape Canaveral 100 Polk Avenue — P.O. Box 326 Cape Canaveral FL 32920-0326 Phone (321) 868-1220 — Fax (321) 868-1248 Attachment 1 APPLICATION FOR APPOINTMENT TO CITY ADVISORY BOARD OR COMMITTEE Pursuant to Section 2-171, Cape Canaveral Code City Code requires prospective and existing board members to fill out an application. City Code also prohibits a person from serving on a City Board or Committee if that person has been convicted of a felony, unless their civil rights have been restored. Please complete the following in the space provided: GENERAL • Applicant Name: Carolyn McAtee Cerbin Home Address: 817 Mystic Dr #507 Cape Canaveral FL 32920 Phone Number: 202-420-0540 Occupation: Retired Business Phone: Business Address: Email: carolyncerbin©gmail.com ELIGIBILITY The information provided in this section is for purposes of determining whether you are eligible to serve on a City advisory board or committee. 1. Are you duly registered to vote in Brevard County? M Yes ❑ No 2. Have you been a resident of the City of Cape Canaveral for 12 months or longer? ® Yes 0 No 3. Do you own/operate a business in the City of Cape Canaveral? 0 Yes ® No a. If yes, please list the name: 4. Have you ever been convicted or found guilty, regardless of adjudication, of a felony in any jurisdiction? Any plea of nolo contendere (no contest) shall be considered a conviction for purposes of this question. ❑ Yes ®No a. If yes, have your civil rights been restored? 0 Yes 0 No 5. Do you presently serve on any other City of Cape Canaveral advisory board or committee? CI Yes Ill No a. If yes, please list each: 6. City ordinance requires that all persons applying for a City advisory board or committee must voluntarily consent to a standard criminal background check before being appointed to a board or committee. Do you voluntarily consent to having a standard background check performed on you by the City of Cape Canaveral? E Yes 0 No Initials: CMC 7. Are you related to a City of Cape Canaveral Council Member by blood, adoption, or marriage? El Yes BNo a. If yes, please provide name(s) of person(s) and relationship to you: City of Cape Canaveral Advisory Board Application (Rev. 03/24) Pg. 1 INTEREST/EXPERIENCE 1. Briefly state your interest in serving on a City advisory board or committee: I love Cape Canaveral and I'd like to contribute to its success 2. Please indicate the advisory board(s) on which you wish to serve: ❑ Board of Adjustment* O Business and Economic Development Board ❑ Community Appearance Board O Culture and Leisure Services Board ❑ Planning and Zoning Board* * Members of these boards are required to complete and electronically file, with the State of Florida Commission on Ethics, a Financial Disclosure Form within 30 days of appointment to said board and prior to July 1 of each year following the initial appointment while still a member of said board. 3. Briefly state any prior experiences in serving on any governmental board or committee: Education Commission, Germantown, TN 4. Please list any specialized skills and training (e.g., architect, engineer, general contractor, etc.) that you feel help to qualify you for membership on the desired board or committee. Marketing MBA. Experience with events. National Girl Scout volunteer. STATE REPORTING REQUIREMENTS Section 760.80, Florida Statutes, requires that the City annually submit a report to the Secretary of State disclosing race, gender, and physical disabilities of board and committee members. Please check the appropriate boxes: Race: 0 African American Gender: 0 Male ❑ Asian American 8 Female ❑ Hispanic American 0 Other I9 Caucasian ❑ Other Disability: 0 Physically Disabled YOU HEREBY REPRESENT TO THE CITY OF CAPE CANAVERAL, UNDER PENALTY OF PERJURY, THAT THE INFORMATION PROVIDED HEREIN IS TRUE AND ACCURATE TO THE BEST OF YOUR KNOWLEDGE, AND THE CITY OF CAPE CANAVERAL HAS THE RIGHT TO RELY ON THAT INFORMATION. YOU HEREBY ACKNOWLEDGE THE EXISTENCE OF THE CODE OF ETHICS FOR PUBLIC OFFICERS [SECTIONS 112.311-326, FLORIDA STATUTES] AND THE FLORIDA "SUNSHINE LAW" [SECTION 286.011, FLORIDA STATUTES], WHICH MAY PERTAIN TO YOU IF YOU ARE APPOINTED TO A CITY ADVISORY BOARD OR COMMITTEE, AND IF APPOINTED, IT IS YOUR SOLE OBLIGATION AND DUTY TO COMPLY WITH SUCH LAWS. City of Cape Canaveral Advisory Board Application (Rev. 03/24) Pg. 2 PLEASE NOTE: • Appointment to any City board is subject to City Council approval following a brief interview before the City Council at a regularly scheduled meeting. • Your application will remain on file and may be used by the City to consider you for appointment for a three-year period from date of submission. At the end of three years, a new application will be required to be considered for appointment or reappointment. You may withdraw your application from consideration at any time. • If you should have any questions regarding the completion of this application, please contact the City Clerk's Office at (321) 868-1220 ext. 206 or 207. Signature:c0,11060"•• Please return to: • City of Cape Canaveral Office of the City Clerk P.O. Box 326 Cape Canaveral Florida 32920 Date: 4/15/2024 By: OFFICE USE ONLY APR 1 5 2024 EigEgTRT Ll Enter Date & Time Received City of Cape Canaveral Advisory Board Application (Rev. 03/24) Pg. 3 Attachment 2 Memo Community + Economic Development TO: Cape Canaveral City Council VIA: Brianna Soat, Community and Economic Development (CED) Director FROM: Renee Yother, CED Executive Administrative Assistant/ Department Administrator DATE: February 5, 2025 RE: Recommendation to the City Council — Business and Economic Development Board Applicant (Carolyn Cerbin) On January 9, 2025, the Business and Economic Development Board (BEDB) interviewed Carolyn Cerbin to fill a vacancy on the BEDB. The BEDB unanimously recommended the Council appoint the Applicant. Based on the interview, BEDB recommendation, and their willingness to serve, Staff is recommending the Council to interview and appoint Ms. Cerbin. Please let me know if you have any questions. Thank you. CITY OF CAPE CANAVERAL CITY COUNCIL MEETING • FEBRUARY 18, 2025 AGENDA ITEM SUMMARY • PRESENTATIONS/INTERVIEWS Subject: Interview applicant for appointment to the Community Appearance Board. (Elana Whitehead) Department: Community and Economic Development Summary: The Community Appearance Board (CAB) is an advisory board to the City Council and consists of seven members. Currently, there are four (4) vacancies. Ms. Whitehead is a resident of Cape Canaveral and meets the minimum qualification requirements for Board membership. It is proposed that Ms. Whitehead be appointed to fill the vacancy. Should the Council approve the appointment, three (3) vacancies will remain. Per City Code of Ordinances Sec. 2-171(c)(5), any person nominated, elected or appointed to serve on a board or committee of the City shall complete interviews with the Board or Committee on which the person is seeking appointment and with the City Council. At its January 15, 2025 meeting, the CAB interviewed Ms. Whitehead and unanimously voted to recommend her appointment. Based on the Applicant's interest and willingness to volunteer, it is recommended that Council interview and appoint Ms. Whitehead to the CAB. Submitting Department Director: Brianna Soat Attachments: 1. Board Application (Elana Whitehead) 2. CAB Recommendation Memo Financial Impact: Staff time and effort to prepare this agenda item. Reviewed by Acting Finance Director: Cheryl Puleo The Interim City Manager recommends the City Council take the following action: Interview Applicant. (Elana Whitehead) Approved by Interim City Manager: John DeLeo City of Cape Canaveral 100 Polk Avenue - P.O. Box 326 Cape Canaveral FL 32920-0326 Phone (321) 868-1220 — Fax (321) 868-1248 Attachment 1 APPLICATION FOR APPOINTMENT TO CITY ADVISORY BOARD OR COMMITTEE Pursuant to Section 2-171, Cape Canaveral Code City Code requires prospective and existing board members to fill out an application. City Code also prohibits a person from serving on a City Board or Committee if that person has been convicted of a felony, unless their civil rights have been restored. Please complete the following in the space provided: GENERAL Applicant Name: Elana Whitehead Home Address: 619 Monroe Ave., Cape Canaveral, FL 32920 Phone Number: 321-626-4495 Occupation: Real Estate Business Phone: Business Address: Email: elana@twopalms.com ELIGIBILITY The information provided in this section is for purposes of determining whether you are eligible to serve on a City advisory board or committee. 1. Are you duly registered to vote in Brevard County? [# Yes ❑ No 2. Have you been a resident of the City of Cape Canaveral for 12 months or longer? ® Yes ❑ No 3. Do you own/operate a business in the City of Cape Canaveral? ❑ Yes ❑ No a. If yes, please list the name: 4 Have you ever been convicted or found guilty, regardless of adjudication, of a felony in any jurisdiction? Any plea of nolo contendere (no contest) shall be considered a conviction for purposes of this question. ❑ Yes No a. If yes, have your civil rights been restored? ❑ Yes ❑ No 5. Do you presently serve on any other City of Cape Canaveral advisory board or committee? ❑Yes ®No a. If yes, please list each: 6. City ordinance requires that all persons applying for a City advisory board or committee must voluntarily consent to a standard criminal background check before being appointed to a board or committee. Do you voluntarily consent to having a standard background check performed on you by the City of Cape Canaveral? ® Yes ❑ No Initials: EDW 7. Are you related to a City of Cape Canaveral Council Member by blood, adoption, or marriage? ❑ Yes ® No a. If yes, please provide name(s) of person(s) and relationship to you: City of Cape Canaveral Advisory Board Application (Rev. 03/24) Pg. 1 INTEREST/EXPERIENCE 1. Briefly state your interest in serving on a City advisory board or committee: I have previously served on the Community Appearance Board and would like to do so again. 2. Please indicate the advisory board(s) on which you wish to serve: ❑ Board of Adjustment* ❑ Business and Economic Development Board • Community Appearance Board ❑ Culture and Leisure Services Board ❑ Planning and Zoning Board* Members of these boards are required to complete and electronically file, with the State of Florida Commission on Ethics, a Financial Disclosure Form within 30 days of appointment to said board and prior to July 1 of each year following the initial appointment while still a member of said board. 3. Briefly state any prior experiences in serving on any governmental board or committee: Community Appearance Board, 2 terms 4. Please list any specialized skills and training (e.g., architect, engineer, general contractor, etc.) that you feel help to qualify you for membership on the desired board or committee. Real Estate STATE REPORTING REQUIREMENTS Section 760.80, Florida Statutes, requires that the City annually submit a report to the Secretary of State disclosing race, gender, and physical disabilities of board and committee members. Please check the appropriate boxes: Race: 0 African American Gender: 0 Male ❑ Asian American 8 Female ❑ Hispanic American ❑ Other. IN Caucasian ❑ Other Disability: 0 Physically Disabled YOU HEREBY REPRESENT TO THE CITY OF CAPE CANAVERAL, UNDER PENALTY OF PERJURY, THAT THE INFORMATION PROVIDED HEREIN IS TRUE AND ACCURATE TO THE BEST OF YOUR KNOWLEDGE, AND THE CITY OF CAPE CANAVERAL HAS THE RIGHT TO RELY ON THAT INFORMATION. YOU HEREBY ACKNOWLEDGE THE EXISTENCE OF THE CODE OF ETHICS FOR PUBLIC OFFICERS [SECTIONS 112.311-326, FLORIDA STATUTES] AND. THE FLORIDA "SUNSHINE LAW" [SECTION 286.011, FLORIDA STATUTES], WHICH MAY PERTAIN TO YOU IF YOU ARE APPOINTED TO A CITY ADVISORY BOARD OR COMMITTEE, AND IF APPOINTED, IT IS YOUR SOLE OBLIGATION AND DUTY TO COMPLY WITH SUCH LAWS. City of Cape Canaveral Advisory Board Application (Rev. 03/24) Pg. 2 PLEASE NOTE: • Appointment to any City board is subject to City Council approval following a brief interview before the City Council at a regularly scheduled meeting. • Your application will remain on file and may be used by the City to consider you for appointment for a three-year period from date of submission. At the end of three years, a new application will be required to be considered for appointment or reappointment. You may withdraw your application from consideration at any time. • If you should have any questions regarding the completion of this application, please contact the City Clerk's Office at (321) 868-1220 ext. 206 or 207. Signature: Please return to: City of Cape Canaveral Office of the City Clerk P.O. Box 326 Cape Canaveral Florida 32920 Date: 10/21/2024 d OFFICE USE ONLY OCT 21'2024 D V By: Enter Date & Time Received City of Cape Canaveral Advisory Board Application (Rev. 03/24) Pg. 3 Attachment 2 Memo Community + Economic Development TO: Cape Canaveral City Council VIA: Brianna Soat, Community and Economic Development (CED) Director FROM: Renee Yother, CED Executive Administrative Assistant/ Department Administrator DATE: February 5, 2025 RE: Recommendation to the City Council — Community Appearance Board Applicant (Elana Whitehead) On January 15, 2025, the Community Appearance Board (CAB) interviewed Elana Whitehead to fill a vacancy on the CAB. The CAB unanimously recommended the Council appoint the Applicant. Based on the interview, CAB recommendation, and their willingness to serve, Staff is recommending the Council to interview and appoint Ms. Whitehead. Please let me know if you have any questions. Thank you. ITEM # 1 DRAFT CAPE CANAVERAL CITY COUNCIL REGULAR MEETING City Hall Council Chambers 100 Polk Avenue, Cape Canaveral, Florida 32920 Tuesday January 21, 2025 6:00 p.m. MINUTES CALL TO ORDER After the chair called the meeting to order at 6:01 p.m., Council Member Willis led in reciting the Pledge of Allegiance to the flag. ROLL CALL: Council Members Present: Council Member Mayor Pro Tem Mayor Council Member Council Member Kay Jackson Mickie Kellum Wes Morrison Don Willis, and Kim Davis Others Present: City Manager City Attorney Administrative/Financial Services (AFS) Director AFS IT Manager Capital Projects Director C+ED Deputy Director/Code Enforcement Manager C+ED Chief Resilience Manager Parks, Recreation + Community Affairs (PRCA) Director Public Works Services (PWS) Director Brevard County Sheriff's Officer Commander Brevard County Sheriff's Lieutenant Assistant to the City Manager Deputy City Clerk City Clerk Todd Morley Anthony Garganese John DeLeo Michael Schaffer Tim Carlisle Brian Palmer Zachary Eichholz Molly Thomas June Clark Byron Keck Scott Molyneaux Lisa Day Daniel LaFever Esther Coulson APPROVAL OF AGENDA AS WRITTEN OR WITH AMENDMENTS The city council considered its action to approve the agenda as submitted. After discussion a motion was made by Council Member Jackson and seconded by Council Member Kellum that the city council accept Council Member Jackson's request to amend this evening's agenda by moving the reports out of order to be considered after the consent agenda items. City of Cape Canaveral, Florida DRAFT City Council Regular Meeting • January 21, 2025 Minutes • Page 2 of 7 A motion was made by Mayor Pro Tem Kellum and seconded by Council Member Willis that the city council approve the regular meeting agenda with the previously cited amendment. Following further discussion, Mayor Morrison called for a roll call vote on the motion with the council members voting as follows: Council Member Jackson For Mayor Pro Tem Kellum For Mayor Wes Morrison For Council Member Don Willis Against Council Member Kim Davis For After discussion, Mayor Morrison declared the motion carried on a four to one (4-1) vote. PRESENTATIONS/INTERVIEWS: Mr. William Lurich, National Weather Service (NWS) Melbourne Office Storm Warning Coordination Meteorologist, gave a presentation outlining the Weather Ready Nation Ambassador Storm Ready Program; described the process of helping communities improve public messaging, safety skills and preparedness measures to help save lives and property before, during, and after a storm event, and recognized and thanked the Resilience and Sustainability Division for helping the city to receive the StormReady Community Certification. On behalf of the city council, Mayor Morrison thanked Mr. Lurich for the recognition, extended appreciation to the NWS and the Resilience and Sustainability Division for their work, and accepted the certification with gratitude. PUBLIC PARTICIPATION: Mr. John Benton, property owner, voiced concerns raised at a recent hearing and questioned why his issue could not be considered regarding allegations that he was homeless and living in a warehouse. Later in the meeting, Ms. Donna Weitzl, property owner, voiced concerns on the morning hours lift-off launch times at the Space Kennedy Center. The following city residents and other individuals appeared before the city council voicing their support to maintain the Nancy Hansen Recreation Complex Tennis Courts: Mses. Frances Miles, Heidi Martin, Messrs. Robert McGregor and Tom Stoby who recognized, with continued use, the deterioration and dangerous City of Cape Canaveral, Florida DRAFT City Council Regular Meeting • January 21, 2025 Minutes • Page 3 of 7 conditions of the tennis courts; inquired whether monies could be identified to allow resurfacing the courts and other repairs, and questioned the rational to approve the concession stand's limited use for $315,000 shown in the adopted FY 2024-25 budget; thus, noting the advantages to the city if the courts were improved. Ms. Janie McDonald, USA Cape Canaveral and Cocoa Beach Pickleball Board Ambassador, conveyed comments made by Ms. Thomas at the November 21, ,2024 Culture and Leisure Services Board meeting on the allocation of funds toward the tennis courts. After discussion and by unanimous consent, Mayor Morrison closed the public participation. CONSENT AGENDA: The city council considered its action to approve the following consent agenda items: 1. Approve the December 17, 2024 Special Meeting Minutes; 2. Approve the December 17, 2024 Regular Meeting Minutes; 3. Approve the proposal submitted by CROM Coatings and Restorations for leak repair and destructive investigation for the one -million -gallon reuse tank and to authorize the city manager to execute the same. After discussion, a motion was made by Council Member Willis and seconded by Council Member Davis that the city council approve the Consent Agenda Items as previously cited. Mayor Morrison called for a roll call vote on the motion and declared it carried unanimously. At this time, the city council took the following items out of order for consideration on this evening's agenda. REPORTS Council Member Jackson reported on her recent participation at the state -mandated ethics training. She relayed the Business and Economic Development Board (BEDB) and the Community Appearance Board (CAB) concerns on their desires and ideas to allocate funds for the fiscal year's capital improvement projects (CIPs) not being considered prior to the city council's action, and relayed the suggestion for said same, with staff input and prior to city council action, be reviewed at the end of the year for inclusion in the CIP. Council Member Jackson pointed out her attendance at the Culture and Leisure Services City of Cape Canaveral, Florida DRAFT City Council Regular Meeting • January 21, 2025 Minutes • Page 4 of 7 Board meeting; and in addition to the Nancy Hanson Recreation Complex, voiced concerns on other structures which need maintenance work. After she referred to her January 17, 2024 email with Ms. Soat, citing the St. Johns River Water Management District's alternative peak discharge criteria and water quantity, she concurred with Mr. Garganese's reference to the water quantity requirements under subsection 90-148 of the city's code and advice that the community and economic development ought to review its plans for the applicants to comply with said code. In following up and agreeing with Council Member Jackson's remarks, Council Member Willis conveyed his request at the recent BEDB and CAB to frequently meet prior to the city council's review of the proposed FY 2025-26 budget. Council Member Willis referred to his attendance at the January 13, 2025 Space Coast League of Cities Board of Directors meeting where he was appointed to serve on the East Coast Florida Regional Planning Council (ECFRPC) Board of Directors. Council Member Willis reported on his attendance with Mr. Eichholz to the January 22, 2024 2024 Hurricane Listening Session Federal Economic Recovery Support Function Team and ECFRPC meeting regarding the Americans with Disabilities Act and post Milton and Helen Hurricanes and relayed his request for funding assistance towards maintenance and other needs for the city. After further discussion and after Mayor Morrison announced that the adopted FY 2024- 25 budget is supplanted with $115,000 towards the concession stand, Ms. Thomas identified funds in addition to resurfacing; mentioned the Request for Proposals for Sports Surfaces LLC for approximately $500,000 and staff's efforts to obtain quotes from other companies, and conveyed staff's recommendation to reconstruct the tennis court. Following extensive discussions, Mr. Garganese opined the city's duty to maintain its structures in good order to the extent of defects and damage which may result in injuries and the possible liability claim and advised that due to the dangerous and hazardous conditions posed to patrons, the use of the city's tennis courts should be taken out of service. Subsequent to much discussion, Mr. Morley suggested that staff meet on the subject issue to identify other projects; earmark funding towards said courts bring and report back to the council for consideration, and additionally seek recommendation on soft sports tolerances for safety playability, measurement and status with a determination to open the facilities as a result. Upon Mayor Morrison's suggestion and by unanimous consent, the city council considered the following items: City of Cape Canaveral, Florida DRAFT City Council Regular Meeting • January 21, 2025 Minutes • Page 5 of 7 INFORMATIONAL 6. Monthly Financial Report The monthly financial report was not considered at this time. Mayor Morrison addressed the need to bring city -related issues forward for the January 29, 2025 Brevard County Legislative Delegation meeting by the January 22, 2025 deadline to which Council Member Jackson recognized the notification received on the cancellation of the subject meeting which was not rescheduled. After Mr. Morley introduced Ms. Coulson and Senior City Planner Conner Ford at this evening's meeting, the city council welcomed them to the city. ITEMS FOR DISCUSSION 4. EV Chargers Status 7. City of Cape Canaveral Quarterly (Q4 2024) Public EV Charging Station Program Report After Council Member Jackson reviewed the electric vehicle chargers and charging station program revenues and gave reasons why she believes the city would not receive a return on its investment, she suggested revisiting the program during the peak season. Following extensive discussion, the city commission, by unanimous consent, agreed with the Administrative/Financial Services Director to meet with the Community and Economic Development Chief Resilience Manager to provide a report on the electric vehicle charging station program on a quarterly basis. Upon Mayor Morrison's suggestion and by unanimous consent, the city council recessed its meeting at 7:26 p.m. and reconvened at 8:36 p.m. ITEMS FOR DISCUSSION 5. January 24, 2024 Special Council Meeting Update City Manager Morley gave an updated status report and read into the record the city council's subsequent actions following its January 24, 2024 special meeting regarding the pending Fillmore Avenue and completed Jackson Avenue Town Home projects. (A copy of the report is filed with the supplemental papers to the minutes of this meeting.) Mayor Morrison voiced concerns on the inability to transfer text messages from Mr. Morley's city -issued cell phone to verify correspondence between himself and Ms. Peg Schaulder, property owner, to which Mr. Morley advised that staff and council members are not to conduct city business by text messages and if it is a City of Cape Canaveral, Florida DRAFT City Council Regular Meeting • January 21, 2025 Minutes • Page 6 of 7 city business to be considered are to take screen shots and forwarded to the city; thus, he believed a policy ought to be developed. Responding to Mayor Morrison's concerns and after Mr. Morley gave a background report on the curing of the violation on Jackson Avenue project and the order issued by the special magistrate finding noncompliance to correct violations, which was not recorded, Mr. Garganese described the process under subsection 2-297, penalties, fines, liens; recording of the city code ... .; cited subsection 82-385, recording special magistrate or code enforcement board orders ... A certified copy of the order of the special magistrate . .. maybe recorded in the public records....., and explained the statutory requirements to record the lien; the city's ability to collect the fine amount, and the violator's position relating to the properties owned in the county. Following further discussion regarding electronic communications and after Mr. Garganese pointed out the records schedule for state and local government agencies issued in accordance with statutory provisions, Mayor Morrison addressed his intent to proffer council action accepting language to freeze all records and correspondence relating to the properties in question. After voicing reasons for concerns, Mayor Morrison referenced: - The city's vision statement; - subsection 2-101, city manager powers and duties and subsection 4.02 (b), Personnel system ... removals ..., city charter, and - subsection 3.C, duties and obligations and subsections 11.C. (5), (6), (7), and (8), termination by the city council and severance pay from the July 24, 2020 executed employment agreement with the city manager. By unanimous consent, the city council accepted Council Member Davis' intent to submit to the city clerk a formal public records request amongst Mayor Morrison, Mayor Pro Tem Kellum, Council Member Jackson, and herself of all council member emails and public and private social media communications regarding the city manager issues and for same to be fulfilled prior to the next regular meeting. Following further discussion, and it being 10:10 p.m., upon Council Member Willis' request, a point of order was raised under the city's code, subsection 2-69., adjournment ... to adjourn beyond 10:00 p.m.... A motion was made by Mayor Pro Tem Kellum and seconded by Council Member Jackson that the city council suspend its rules under the city's code, City of Cape Canaveral, Florida DRAFT City Council Regular Meeting • January 21, 2025 Minutes • Page 7 of 7 subsection 2-69, adjournment, to extend this evening's proceedings until 10:30 p.m. Mayor Morrison called for a roll call vote on the motion with the council members voting as follows: Council Member Kim Davis Against Council Member Jackson For Mayor Pro Tem Kellum For Mayor Wes Morrison For Council Member Don Willis Against The motion failed to carry on a three to two (3 to 2) super -majority vote. ADJOURNMENT After further discussion, the meeting adjourned at 10:18 p.m. Esther Coulson, City Clerk, MMC Wes Morrison, Mayor CITY OF CAPE CANAVERAL CITY COUNCIL MEETING • FEBRUARY 18, 2025 AGENDA ITEM SUMMARY • ITEM # 2 Subject: Resolution No. 2025-01; amending Appendix B, Schedule of Fees of the City Code; providing for repeal of prior inconsistent resolutions, incorporation into the City Code of Ordinances, severability, and an effective date. Department: Community and Economic Development Summary: Staff has found that the Fee Schedule contains inconsistencies that confuse customers and result in additional questions to the Community and Economic Development Department and proposes an Resolution to improve Staff efficiency. Resolution Number 2025-01 proposes the following changes to the City's Fee Schedule: • Removes line items for processes not provided for in City Code; • Updates language to clarify processes; • Corrects typos; • Adds line items for processes for which Code requires a fee and matches fee to same processes under other Chapters within our existing fee schedule; • Fixes format inconsistencies; and • Corrects referenced Code Section numbers. The following table describes the specific amendments under each section, in order as found in the proposed redline of the Fee Schedule (Exhibit "A" to the attached proposed Resolution). Location Item Proposed Action Subpart A, Ch. 2, Art VI "Code Enforcement Compliance Letter" Removes item that is not a performed process nor in Code Subpart A, Ch. 22, Art. III "Community Appearance Review" Swaps the line items under Level 1 and Level 2 to align with Sec. 22-42. Subpart B, Ch. 82, (A) and (B) "Building permit fees" and "Plan checking fee" Updates language to clarify process; corrects a typo within the fee table Subpart B, Ch. 82, (D) "Other fees" Adds line items for processes for which Code requires a fee and matches fee to same processes under other Chapters within our existing fee schedule; Updates language to clarify process Subpart B, Ch. 86 "Concurrency Management System" Fixes format inconsistencies Subpart B, Ch. 90, Art. IV and V "Stormwater Management" and "Construction Site Stormwater Runoff Control" Adds line items for processes for which Code requires a fee and matches fee to same processes under other Chapters within our existing fee schedule City of Cape Canaveral City Council Meeting • February 18, 2025 Agenda Item # 2_ Page 2 of 3 Subpart B, Ch. 94 "Signs" Adds line items for processes for which Code requires a fee and matches fee to same processes under other Chapters within our existing fee schedule; Updates language to clarify process; Fixes format inconsistencies Subpart B, Ch. 98 "Subdivisions" Matches fee to same processes under other Chapters within our existing fee schedule; Corrects referenced Code Section number; Fixes format inconsistencies; Adds line items for processes for which Code requires a fee Subpart B, Ch. 102 "Vegetation" Corrects referenced Code Section number Subpart B, Ch. 110 "Zoning" Updates language to clarify process; Fixes format inconsistencies; Removes item that is not a performed process nor in Code; Corrects referenced Code Section numbers; Adds line items for processes for which Code requires a fee and matches fee to same processes under other Chapters within our existing fee schedule In the last decade, the City updated its Fee Schedule as follows. Prior to that, the Fee Schedule's last update was in 2013. • 2022 — Res. No. 2022-25 adding line item for feather signs • 2022 — Ord. No. 16-2022 updating sanitary sewer rates for undefined years • 2021 — Res. No. 2021-09 to add line items for vacation rentals • 2020 — Res. No. 2020-01 to: o Decrease building permit fees; o Add line items for wall murals and accent lighting; and o Increase fees for Community Appearance Board applications for large commercial projects and residential projects having over 3 dwelling units. • 2019 — Res. No. 2019-05 to: o Add line item for Business Tax Receipt applications; o Increase fees for reinspections; and o Increase some of the application fees under building, subdivision (Plats), and zoning (Site Plan, Variance, Special Exception, Rezoning, Code Amendment, Appeal, Compliance Letter, and DRC). • 2017 — Res. No. 2017-09 updating sanitary sewer rates for undefined years City of Cape Canaveral City Council Meeting • February 18, 2025 Agenda Item # 2_ Page 3 of 3 • 2017 — Res. No. 2017-08 updating reclaimed water rates for undefined years • 2017 — Res. No. 2017-15 to: o Add line item for permit processing fee; o Add line items for some Subdivision processes; o Add line item for Code Enforcement Compliance Letter; o Increase some of the building permit application fees; and o Increase some of the zoning application fees (Site Plan, Variance, Special Exception, and Rezoning). • 2016 — Res. No. 2016-12 updating stormwater management fees for undefined years • 2016 — Res. No. 2016-05 adding a fire protection service fee The proposed Resolution serves as Phase I of a two-phase fee schedule update. Staff has commenced work on the second phase of this fee schedule update to adjust fees to cover City's cost to process each application. The City is currently losing money for applications submitted, comprehensively reviewed, and processed. The Phase II Resolution will use consumer price index (CPI), other cities' fees for the same items, and/or actual Staff hours spent reviewing each type of application to calculate City's cost to process each application. Submitted by: Brianna Soat, AICP Attachment: Resolution No. 2025-01 with Exhibit "A": Redlined amendments to the City of Cape Canaveral Fee Schedule Financial Impact: Cost of codification; Staff time and effort to prepare the Agenda Item; Revenue increase resulting in reduction of application -related City expenditures, improving the deficit. Reviewed by Acting Finance Director: Cheryl Puleo The Interim City Manager recommends the City Council take the following action: Adopt Resolution No. 2025-01. Approved by Interim City Manager: John DeLeo RESOLUTION NO. 2025-01 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CAPE CANAVERAL, BREVARD COUNTY, FLORIDA; AMENDING APPENDIX B, SCHEDULE OF FEES OF THE CITY CODE; PROVIDING FOR REPEAL OF PRIOR INCONSISTENT RESOLUTIONS, INCORPORATION INTO THE CODE, SEVERABILITY AND AN EFFECTIVE DATE. WHEREAS, the City of Cape Canaveral is granted the authority, under Section 2(b), Article VIII, of the State Constitution, to exercise any power for municipal purposes, except when expressly prohibited by law; and WHEREAS, home rule enables the City to provide a schedule of fees for carrying out the City's responsibility to administer and enforce the City Code; and WHEREAS, Section 166.201, Florida Statutes specifically authorizes a municipality to impose user charges or fees which are necessary for the conduct of municipal government; and WHEREAS, the City Council desires to update its schedule of fees; and WHEREAS, the City Council finds this Resolution to be in the best interest of the public health, safety and welfare of the citizens of Cape Canaveral. NOW, THEREFORE, BE IT DULY RESOLVED BY THE CITY COUNCIL OF THE CITY OF CAPE CANAVERAL, BREVARD COUNTY, FLORIDA, AS FOLLOWS: Section 1. Recitals. The foregoing recitals are deemed true and correct and are incorporated herein by this reference as part of this Resolution. Section 2. Amendment to Appendix B, Schedule of Fees. The Appendix B, Schedule of Fees, to the Cape Canaveral Code of Ordinances, is hereby amended in its entirety as stated in EXHIBIT "A," which is attached hereto and fully incorporated herein by this reference. (underlined type indicates additions and strikeout type indicates deletions, and type not underlined or struckout shall remain the same as the language existing the current Appendix B, Schedule of Fees). Section 3. Repeal of Prior Inconsistent Resolutions. All prior inconsistent resolutions adopted by the City Council are hereby expressly repealed to the extent of the conflict. Section 4. Incorporation Into Appendix B, Schedule of Fees. This Resolution shall be incorporated into Appendix B, Schedule of Fees, to the City of Cape Canaveral City Code and any section or paragraph, number or letter and any heading may be changed or modified as necessary to effectuate the foregoing. Grammatical, typographical and like errors may be corrected and additions, alterations and omissions, not affecting the construction or meaning of this Resolution and the City Code may be freely made. City of Cape Canaveral Resolution No. 2025-01 Page 1 of 2 Section 5. Severability. If any section, clause, phrase, word or provision is for any reason held invalid or unconstitutional by a court of competent jurisdiction, whether for substantive or procedural reasons, such portion shall be deemed a separate, distinct and independent provision, and such holding shall not affect the validity of the remaining portions of this Resolution. Section 6. Effective Date. This Resolution shall become effective immediately. ADOPTED in a Regular Meeting of the City Council of the City of Cape Canaveral, Florida, this 18th day of February, 2025. ATTEST: Esther Coulson, MMC, City Clerk Approved as to legal form and sufficiency For the City of Cape Canaveral only by: Anthony A. Garganese, City Attorney Wes Morrison, Mayor Kim Davis Kay Jackson Mickie Kellum Wes Morrison Don Willis City of Cape Canaveral Resolution No. 2025-01 Page 2of2 FOR AGAINST RESOLUTION NO. 2025-01 SCHEDULE OF FEES Chapter 2. Administration Article V. Finance Impact Fees EXHIBIT A Amount Residential (per ERU) Nonresidential (per square foot) Code Section (a) Parks and recreation $151.55 $-0.00 2-233 (b) Library 80.03 0.00 2-233 (c) General government 105.71 0.148 2-233 (d) Police 128.29 0.116 2-233 Amount Equivalency Factor (2) Residential (per unit) Nonresidential (per square foot) Nonresidential (per 1,000 square feet) Code Section (e) Fire and rescue impact fee by land use: (1) Residential: Base residential equivalent $1.00 a. Single-family detached 1.00 $74.39 b. Multi -family 0.80 59.50 c. Mobile home 0.80 59.50 d. Hotel/motel 0.30 22.51 (2) Nonresidential: Base nonresidential equivalent 1.00 a. Industrial/warehouse 0.18 $0.02 $19.23 b. General office 0.17 0.019 18.17 c. Retail: 1. Under 100,000 square feet 1.00 0.107 106.83 2. 100,001 to 299,999 square feet 0.95 0.102 101.49 3. 300,000 square feet and over 2.10 0.225 224.33 d. Recreation 0.08 5.95 per acre e. Civic center 1.60 0.171 170.93 f. Schools 0.08 5.95 per student Page 1 of 17 (f) Aerial fire truck impact fee by land use type: (1) Residential: Base residential equivalent a. Single-family detached, over 2 stories 1.00 $211.56 b. Multi -family, over 2 stories 0.80 169.25 c. Mobile home, over 2 stories 0.80 169.25 d. Hotel/motel, over 2 stories 0.30 63.47 (2) Nonresidential: Base nonresidential equivalent a. Industrial/warehouse, over 25,000 square feet or 25 feet in height 0.18 $0.055 $54.69 b. General office, over 50,000 square feet or 25 feet in height 0.17 0.052 51.66 c. Retail, over 50,000 square feet or 25 feet in height: 1. Under 100,000 square feet 1.00 0.304 303.85 2. 100,001 to 299,999 square feet 0.95 0.289 288.64 3. 300,000 square feet and over 2.10 0.639 638.06 d. Recreation Not applicable e. Civic center, over 50,000 square feet or 25 feet in height 1.60 0.487 486.15 f. Schools, over 50,000 square feet or 25 feet in height 0.08 16.93 Article VI. Code Enforcement Amount Codc Section (a) Codc Enforcement Compliance Letter 50.00 Page 2 of 17 Chapter 10. Amusements and Entertainments Article III. Outdoor Entertainment Amount Code Section (a) Permit fee for events where attendance is estimated to be 200 or less persons $250.00 10-61 (b) Permit fee for events where attendance is estimated to be 201 or more persons $500.00 10-61 (c) Extra personnel hours, as defined in chapter 10 Actual cost 10-73 (d) Cleanup and damage deposit for events where attendance is estimated to be 200 or less persons $250.00 10-66 (e) Cleanup and damage deposit for events where attendance is estimated to be 201 or more persons $500.00 10-66 Article IV. Adult Entertainment Amount Code Section (a) Appeal of license or permit denial, suspension or revocation 50.00 10-99(b) (b) License for establishment: (1) Application fee, nonrefundable 200.00 10-96 (2) License fees: 10-103 a. Adult bookstore/adult video store 750.00 b. Massage establishment 1,000.00 c. Adult motion picture theaters 750.00 1. Having only adult motion picture booths, each booth, limited to a cumulative fee not to exceed $1,000.00 200.00 2. Having only a hall or auditorium, each seat or place, limited to a cumulative fee not to exceed $1,000.00 15.00 3. Having a combination of any of the places listed in items (2)c.1., 2., the fee shall be the fee applicable to each, limited to a cumulative fee not to exceed $1,000.00 d. Adult dancing establishment 1,000.00 e. Adult motel 750.00 f. Adult performance establishments 750.00 g. Commercial bodily contact establishment 750.00 h. Escort service 750.00 (3) Application for change of location 200.00 10-123(a) (4) Change of name 3.00 10-123(b) (c) Permit for employees: (1) Application fee 16.00 10-139(e) (2) Renewal fee 16.00 10-143 (3) Replacement of lost permit 10.00 10-148 Chapter 22. Community Development Article III. Community Appearance Review Amount Codc Section Page 3 of 17 1. Level I a. Commercial and industrial 850 square fcct or less 75.00 22 12 projccts b. One to three 75.00 22 42 residential units c. All signs 35.00 22 12 d. Fences 1 3 residential units 0 22-12 e. Single family residential addition 850 squarc fcct or Icss 35.00 22 12 f. Wall mural 75.00 22-12 Accent lighting 50.00 22 12 (91 1) g. 2. Level II Commercial industrial 850 fcct 750.00 22 42 a. and projccts over squarc b. Four or more residential units 750.00 22 12 Commercial fences 75.00 22 42 c. Amount Code Section 1. Level I a. Commercial, residential subdivisions, four or more multifamily residential, $750.00 22-42 industrial, and mixed -use projects GeFARRe feial and indu tri I „ cct 350 „ poet or less b. Commercial fences or walls One to three residential units $75.00 22-42 c. All signs 35.00 22 12 d. Fences 1 3 residential units 8 22 '12 e. Single family residential addition 850 square feet or less 35.00 22 12 f. Wall mural 75.00 22 12 g. Accent lighting 50.00 22 42 (94 1} 2. Level 11 a. Change of exterior building or roof color upon commercial or mixed -use $750.00 22-42 buildings or structures within the C-1, C-2, M-1, or overlay zoning districts Commercial and industrial projects over 850 square feet b. All signs $35.00 22-42 c. Fences 4 or more residential units $35.00 22-42 d. Wall mural $75.00 22-42 e. Accent lighting $50.00 22-42 (94-1) f. Single-family residential addition 850 square feet or less $35.00 22-42 g. Commercial or Industrial 850 square feet or less $75.00 22-42 h. One to three residential or multi -family units (non -subdivision) $75.00 22-42 b. Four or more residential units 750.00 22 12 FCommercial fences 75.00 22 12 Chapter 30. Emergency Services Article 11. Alarm Systems Amount Code Section (a) Failure to provide response to alarm location, each occurrence 150.00 30-30(a) (b) False alarm, second or subsequent response within a one-year period: 30-30(b) (1) Fire response 150.00 (2) Police response 25.00 (c) Appeal of filing fee 10.00 30-33(b) (d) Permit fee 15.00 30-28 (e) Renewal fee 15.00 30-27(c) (f) False alarm fee 30-31(a) Page 4 of 17 Number of false alarms Fee per false alarm One through three $0.00 Fourth $50.00 Fifth $75.00 Sixth $100.00 Seventh and above $200.00 each (g) Alarm malfunction administrative fee 30-31(b) Number of false alarms Fee per false alarm One through three $0.00 Fourth $25.00 Fifth $25.00 Sixth $25.00 Seventh $50.00 each Chapter 34. Environment Amount Code Section Article IV. Weeds and Dead Vegetation 34-121 (a) Fees for mowing unimproved platted lots within the city: (1) Avon -by -the -Sea: a. For one lot 26.50 b. For each additional lot under one ownership 19.50 (2) Cape Canaveral Beach Gardens: a. For one lot 32.50 b. For each additional lot under one ownership 26.00 Article VI. Abandoned Property (a) Storage fees, per day 10.00 34-188 Chapter 38. Fire Prevention and Protection Article 1. In General Amount Code Section (a) Fire protection service charge for fire hydrants located within Cape Canaveral, effective April I, 2016, per month, per water consumer 2.00 38-8 Article IV. Fireworks (a) Permit for public display of fireworks 50.00 38-83 Chapter 62. Solid Waste Page 5 of 17 Amount Code Section (a) Collection fees: 62-5 (1) Single-family, duplex and triplex, per unit per month —7.67 (2) Mobile home units and individual apartments or condominiums, per unit per month 4.74 (3) Individual commercial business accounts with trash cans, per unit per month 11.23 (4) Commercial dumpsters used by commercial businesses, apartment complexes and condominiums, per containerized yard per month 27.96 (5) Special collection services, in addition to the normally provided twice- weekly service for commercial dumpsters as provided in subsection (4) above, per containerized yard per pick-up 4.00 (6) Recycling service, per dwelling unit 2.21 (7) Roll -off container service (to be billed and collected by Western Waste Industries, Inc.) a. Container delivery, per container 50.00 b. Per pull, per container - 20 cu. yd. 135.00 30 cu. yd 160.00 40 cu. yd. 185.00 c. Actual disposal cost shall be added to the pull charge plus 20 percent d. Container rental shall not be charged for a container pulled three or more times per month. For those pulled less than three times, the rent shall not exceed, per month 50.00 e. Dry runs (responding to customer's request, but not being able to pull container) will be charged the same as the delivery rate (b) Recycling service, per dwelling unit per month 2.07 62-12 (c) Roll -off container service, to be billed and collected by Western Waste Industries, Inc.: (1) Container delivery, per container 50.00 (2) Per pull: a. 20 cubic yards, per container 135.00 b. 30 cubic yards, per container 160.00 c. 40 cubic yards, per container 185.00 (3) Actual disposal cost shall be added to the pull charge plus 20 percent. (4) Container rental: a. For a container pulled three or more times per month No charge b. For containers pulled less than three times, the rent per month shall not exceed 50.00 (5) Dry runs (responding to customer's request but not being able to pull container) will be charged the same as the delivery rate. (d) Processing charge for each bill each month to cover the cost of handling and mailing the bills 0.85 (e) Application/Renewal fee —Small Hauler Franchise 1,000.00 62-7 (Res. No. 2003-26, § 1, 6-17-03; Res. No. 2023-09, § 2, 5-16-23) Chapter 66. Streets, Sidewalks and Other Public Places Page 6 of 17 Article 111. Excavations Amount Code Section (a) Permit fee 50.00 66-83 (b) Road cut deposit 300.00 66-84 Chapter 70. Taxation Article 111. Local Business Tax Amount Code Section Business Tax Receipt Application Fee 30.00 70-69 (a) Transfer of license: (1) For transfer of location by same owner 3.00 70-80 (2) For transfer of ownership 3.00 70-80 Chapter 74. Traffic and Vehicles Article IV. Operation of Golf Carts and Low -Speed Vehicles on Roads Amount Code Section (a) Initial registration of golf carts (valid 1 year) 150.00 74-81(a) (b) Annual renewal registration of golf carts 100.00 74-81(a) (Res. No. 2023-08, § 2, 5-16-23) Chapter 78. Utilities Article II. Sanitary Sewer System Amount Code Section (a) Connection to sewer: (1) Inspection fee (tap fee) 25.00 78-27 (2) Late charge 75.00 78-28 (b) Wastewater discharge permit: (1) Initial application 75.00 78-99 (2) Renewal (annual) 20.00 78-99 (c) Reviewing accidental discharge and construction plans and specifications 150.00 78-99 (d) Surcharge for abnormal strength wastes (tiered rate schedule): (1) For each parameter on the first day 100.00 78-111 (2) Progressing upward, each day, by increments of 100.00 78-111 (3) Maximum for each parameter violation, per day 1,000.00 78-111 (e) Impact fees [Code section 78-121 et seq.]: Sanitary Sewer Impact Fee by Classification and Amount ERUs Amount' Sanitary Sewer Impact Fee per ERU $1,348.80 Page 7 of 17 Residential: (a) Single Family 1.0000 $1,348.80 (b) Multiple Family (Per Dwelling Unit/ERU) 1.0000 $1,348.80 (c) Each Mobile Home Space 1.0000 $1,348.80 Commercia12: (a) Barber and Beauty Shops, per chair 0.3125 $421.50 (b) Bowling Alleys, per lane 0.2083 $281.00 (c) Churches, per seat 0.0125 $16.86 (d) Dentist Office, per dentist 1.0417 $1,405.00 (e) Doctor Office, per doctor 1.0417 $1,405.00 (f) Food Service Operations (1) Restaurant, per seat 0.1667 $224.80 (2) 24-hour Restaurant, per seat 0.2500 $337.20 (3) Bar and Cocktail Lounge, per seat 0.0833 $112.40 (4) Drive -In Restaurant, per car space 0.2083 $281.00 (g) Hospitals, per bed 0.8333 $1,124.00 (h) Hotels, Motels, per room (1) Regular per room 0.4167 $562.00 (2) Resort Hotels, Camps, Cottages per room 0.8333 $1,124.00 (3) Add for establishments with self-service laundry facilities per machine 3.1250 $4,215.00 (i) Laundry Facilities, per washing machine 3.1250 $4,215.00 (j) Nursing, Rest Homes, per person 0.4167 $562.00 (k) Office Building, per worker 0.0625 $84.30 (I) Schools, per student 0.0417 $56.20 (m) Service Stations, per water closet and per urinal (1) Open 16 hours per day or less 1.0417 $1,405.00 (2) Open more than 16 hours per day 1.3542 $1,826.50 (n) Shopping Centers without Food or Laundry, per square foot or floor space 0.0004 $0.56 (o) Stores, per bathroom 0.8333 $1,124.00 (p) Theaters, indoor, per seat 0.0167 $22.48 (q) Recreational vehicle space for overnight stay, without water and sewer hookup per vehicle space 0.2083 $281.00 (r) Recreational vehicle space for overnight stay, with water and sewer hookup per vehicle space 0.3125 $421.50 ' All Sanitary Sewer Impact Fees shall be determined based on the greater of 1 ERU or the amount calculated pursuant to the above table. 2 Sanitary Sewer Impact Fees for Connections not specifically identified above shall be determined by using greater of the Fixture Unit basis or the Flow Basis. Sanitary Sewer Drainage Fixture Units (D.F.U.) Fixture Type Load Factor No. of Types Load Factor AxB=C Automatic clothes washers, commercial(a- g) 3.00 Automatic clothes washers, residential(g) 2.00 Bathroom group (<_1.6 gpf water closet, toilet, sink, tub and shower)( h) 5.00 Bathroom group (>1.6 gpf water closet, toilet, sink, tub and shower)(t h) 6.00 Bathtub (with or without overhead shower or whirlpool attachments)(b) 2.00 Page 8 of 17 Bidet 1.00 Combination sink and tray 2.00 Dental lavatory (bathroom sink) 1.00 Dental unit or cuspidor 1.00 Dishwashing machine (domestic)(`) 2.00 Drinking fountain 0.50 Emergency floor drains 0.00 Floor drainso) 2.00 Kitchen sink, domestic 2.00 Kitchen sink, domestic with food waste grinder 2.00 Laundry tray (1 or 2 compartments) 2.00 Lavatory (bathroom sink) 1.00 Shower 2.00 Service sink 2.00 Sink 2.00 Urinal 4.00 Urinal, <1 gpf(e) 2.00 Urinal, non water supplies(e) 0.50 Wash sink (circular or multiple) each set of faucets 2.00 Water closet, flushometer tank, public or private (toilet only)(e) 4.00 Water closet, private (1.6 gpf, toilet only)(e) 3.00 Water closet, private (>1.6 gpf, toilet only)(e) 4.00 Water closet, public (1.6 gpf, toilet only)(e) 4.00 Water closet, public (>1.6 gpf, toilet only)(e) 6.00 Total D.F.U. Formula Total Load Factor: x 15 = GPD GPD / 240 = ERUs ERUs x $1,348.80 = * Sanitary Sewer Impact Fee shall be the greater of 1 ERU or the amount calculated based upon above data. * gpf = gallon per flushing cycle. (a) (b) (e) (d) (e) (f) (9) (h) For traps larger than 3", use Table 709.2 of the Florida Plumbing Code adopted by City Code section 82-31. A showerhead over a bathtub or whirlpool bathtub attachment does not increase the drainage fixture unit value. See Sections 709.2 through 709.4 of the Florida Plumbing Code adopted by City Code section 82-31 for methods of computing unit value of fixtures not listed in this table or for rating of devices with intermittent flows. See Sections 709.4 and 704.4 of the Florida Plumbing Code adopted by City Code section 82-31. For the purpose of computing loads on building drains and sewers, water closets and urinals shall not be rated at a lower drainage fixture unit unless the lower values are confirmed by testing. For fixtures added to a dwelling unit bathroom group, add the DFU value of those additional fixtures to the bathroom group fixture count. See Section 406.3 of the Florida Plumbing Code adopted by City Code section 82-31 for sizing requirements for fixture drain, branch drain, and drainage stack for automatic clothes washer standpipe. Bathroom group is defined in Section 202 of the Florida Plumbing Code adopted by City Code section 82-31. Sanitary Sewer Impact Fee By Flow Basis Flow Basis Page 9 of 17 This method requires that the applicant provide the property's average daily gpd of sewer flow to determine the appropriate Sanitary Sewer Impact Fee amount. This method provides that the property's requested average daily gpd of sewer flow capacity is: 1) divided by the LOS criteria of 240 gpd/ERU; 2) rounding the ERUs to the nearest tenth; and 3) multiply the rounded ERUs by the Sanitary Sewer Impact Fee per ERU. Flow Basis Formula Avg. Daily Sewer Flow (ADSF): ADSF / 240 cipd per ERU = Round to nearest tenth = x Sanitary Sewer Impact Fee per ERU = Article 111. Service Rates, Deposits and Billing Procedures Amount Code Section (a) Deposit for sewer and garbage and trash collection: 78-151 (1) Residential 65.00 (2) Industrial/commercial 200.00 (b) Schedule of fees. Description (1) Residential: A. Single-family: Individually metered detached residential dwelling units, town homes and individually metered mobile homes. B. Multifamily: Individually or master metered attached residential dwelling units, and master metered mobile homes. (2) Public building connections: Any individual connection held, used or controlled exclusively for public purposes by any department or branch of government, state, county or municipal, without reference to the ownership of the building or of the realty upon which it is situated. (3) Commercial: Any building used for commercial, nonresidential purposes. (4) Equivalent residential unit (ERU): One ERU shall be equal to one detached residential dwelling unit with an individual water meter of 0.75 inches or less. ERUs for all connections other than: (i) residential dwelling units with an individual water meter of 0.75 inches or less; and (ii) multifamily; shall be pursuant to the following basis: ERU Basis (A) For Single -Family, Multi -Family, Commercial and Public Buildings: Meter Size ERU 0.75" 1.00 1.0" 2.50 1.5" 5.00 2.0" 8.00 3.0" 15.00 4.0" 25.00 6.0" 60.00 8.0" 80.00 (B) Schedule of Rates: Page 10 of 17 2022/23 2023/24 2024/25 2025/26 2026/27 Customer Charge per Bill All Classes $2.50 $2.69 $2.83 $2.98 $3.06 Readiness to Serve Charge per ERU Single -Family $21.07 $22.66 $23.80 $24.99 $25.62 Commercial $26.35 $28.33 $30.75 $31.24 $32.03 Public Buildings $21.07 $22.66 $23.80 $24.99 $25.62 User Rate per 1,000 gallons Single -Family $6.88 $7.40 $7.77 $8.16 $8.37 Commercial $8.57 $9.22 $9.69 $10.18 $10.44 Public Buildings $6.88 $7.40 $7.77 $8.16 $8.37 Sewer Flat Rate Multifamily Per residential unit $36.11 $38.82 $40.77 $42.81 $43.89 The sewer charges adopted above for 2022/23 shall be automatically adjusted annually by the amount stated in the rate schedule above. The annual adjustment shall be effective on October 1 of each year beginning with the first adjustment on October 1,2023 and ending with the last adjustment on October 1, 2026. Notwithstanding, the annual adjustment permitted under this rate schedule shall be subject to suspension or reduction by the city council on an annual basis prior to the effective date of the automatic annual adjustment. Any suspension or reduction shall be based on the city council's periodic evaluation of the financial management plan of the city's sewer utility system, particularly the updated revenue and expenses, as well as changes in economic conditions, water consumption, regulatory requirements and other factors. (c) Reserved. Article IV. Reclaimed Water Description Amount Code Section (a) Single-family, townhouse, duplex and triplex unit $475.00 for each required backflow device (b) Multifamily, apartment complexes, condominium developments and mobile home parks $500.00 for each existing backflow device installed by the property owner (c) Commercial and industrial 78-177 $500.00 for each existing backflow device installed by the property owner (d) Reclaimed water rates shall be charged based on Equivalent Reclaimed Irrigation Connections ("ERICs") established by the size of the customer's connection to the city's reclaimed water utility system as follows: 1-inch diameter connection = 1 ERIC 2-inch diameter connection = 4 ERICs 4-inch diameter connection = 12 ERICs Each customer class shall be charged the flat rate per ERIC identified below for reclaimed water service. New rates shall take effect on October 1st of each year: Reclaimed Water Flat Rate Per ERIC 2016/17 2017/18 2018/19 2019/20 2020/21 Page 11 of 17 All Customer Classes' $7.34 $7.53 $7.72 $7.92 $8.12 Does not include wholesale, bulk, large user or other customer under separate contract or agreement with the city. Article V. Stormwater Drainage Stormwater ERU Rate. The City Council of the City of Cape Canaveral hereby amends the ERU rate to be charged as the city's stormwater management utility fee, as authorized by section 78-300(1) of the City Code, to be as follows: • $6.00 per month per ERU for calendar year 2017; • $7.00 per month per ERU for calendar year 2018; • $8.00 per month per ERU for calendar year 2019; • $9.00 per month per ERU for calendar year 2020; and • $10.00 per month per ERU for calendar year 2021. The need and justification for amendment of this rate is set forth in the attached analysis and data contained in Exhibit "A", fully incorporated herein by this reference. Chapter 80. Vehicles for Hire Article 111. Driver's Permit Description Amount Code Section (a) Public vehicle driver's permits: (1) For each permit used —8.00 (2) For each renewal of permit 7.00 Subpart B. Land Development Code Chapter 82. Buildings and Building Regulations Code Section 82-2 (A) Building pPermit issuance ees. On all buildings, structures, or alterations requiring a building permit, a valuation -based fee set forth below as follows shall be paid at the time the permit is issued: Permit fees by total valuation: Valuation Fee $500.00 or less $50.00 $501.00 to and including $1,500.00 $65.00 $1,501.00 to and including $3,000.00 $80.00 $3,001.00 to and including $20,000.00 $80.00 for the first $3,000.00 and $7.00 for each additional $1,000.00 or fraction thereof to and including $20,000.00 $20,001.00 to $100,000.00 $206.00 for the first $20,000.00 and $5.00 for each additional $1,000.00 or fraction thereof to and including $100,000.00 $100,001.00 to $500,000.00 $606.00 for the first $100,000.00 and $4.50 for each additional $1,000.00 or fraction thereof to and including $500,000 $500,001.00 and up $2,406.00 for the first $500,000.00 and $3.00 for each additional $1,000.00 or fraction thereof Page 12 of 17 The total valuation for assessment of permit fees shall be based upon the actual construction contract price for the work required to be permitted including the contract price for any new structure(s), with satisfactory evidence of same being submitted to the building official, or a construction cost estimate made by the building official, using the latest valuation data published by the International Code Council (I.C.C.), whichever is greater, except as otherwise provided in this section. In no case shall the valuation be less than that determined by using the latest valuation data published by the I.C.C. (B) Plan checking fee. In addition to any fee or fees charged in subsection (a) above: When the valuation of the proposed construction exceeds $1,000.00 and plans and/or specifications are required to be submitted, a non-refundable plan checking fee shall be paid prior to plan review at thc time thc permit is issuedfor the building permit application to be considered submitted. _The plan checking fee shall be equal to one-half the building permit fee. Such plan checking fee shall be in addition to the building permit fee. When the valuation of the proposed construction exceeds $500,001.00, a nonrefundable plan review deposit shall be paid at the time of permit application submittal. Such deposit may not exceed the anticipated plan review fee. When a dispute exists in the review of the plans and specifications for construction, the applicant may request a hearing before the construction board of adjustment. (C) In addition to any fee or fees charged in subsections (A) and (B), a fee set forth below shall be paid at the time the permit is issued. Note: Reroofing, remodeling, alterations, additions and repairs permit fees shall be paid in accordance with subsections (A) and (B) only. Plumbing, new, residential, per bathroom $70.00 Plumbing, new, hotel/motel, per unit $70.00 Plumbing, new, commercial, per bathroom $70.00 Sewer tap inspection fee $70.00 Electrical, new, single-family $110.00 Electrical, new, multifamily, per unit $85.00 Electrical, new, hotel/motel, per unit $70.00 Electrical, new, commercial, per unit $70.00 Mechanical, new, residential, per unit $85.00 Mechanical, new, hotel/motel, per unit $60.00 Mechanical, new, commercial, per system $60.00 Well, deep or shallow $60.00 Moving of building $160.00 Demolition of building $110.00 (D) Other Building fees: Fire alarm permit Per valuation table I°A°1 plus fire department fee calculation Fire sprinkler permit Per valuation table °IA°I plus fire department fee calculation Temporary storage unit $30.00 Variance application $825.00 Preliminary review of construction plans $258.00 per half hour or portion thereof Change of Contractor/Sub-Contractor $30.00 Permit Revision Fee. Minimum half-hour charge $25.00 per half hour Stormwatcr Review Fee S55.00 hour per Page 13 of 17 Non -Refundable Application Processing Fee. Required $35.00 prior to review for the building permit application to be considered submitted Reinspection fee —When extra inspection trips are necessary due to partial inspections, wrong address, second call on rejected or condemned work, additional work done after inspection has been made, or work not ready for inspection when called, a charge of $'15.00 this $50.00 fee shall be paid in advance for each additional inspection or at the discretion of the building official on largc to issuance of a certificate of occupancy or projects prior completion Certificate of Occupancy $50.00 Failure to Obtain an approved Final Inspection $110.00 Work started to issuance of (rcf. building Double Pcrmit all fees ordinarily required under the Land prior permit code adopted by chapter 82 of this Code) Development Code Special Inspection (after-hours, weekend, holiday, arranged two days in advance). Minimum four-hour charge for weekends and holidays $50.00 per hour Final Inspection. Fine for failure to obtain a final approved $110.00 inspection for a permit before it expires. No further permits may be issued to any contractor or permit applicant with an outstanding fine or to any contractor with an expired permit due to failure to obtain a final inspection. Article V. Registration and Maintenance of Properties in Foreclosure Amount Code Section Registration and re -registration fee 1200.00 82-119 Chapter 86. Concurrency Management System Amount Code Section (a) Concurrency evaluation review fee: 86-5 (1) Multi -family project, per building 100.00 (2) Commercial project, per building 100.00 (3) Single-family home 100.00 (4) Improvements of insignificant impact (as defincd by Ordinancc No. 3 120.00 Ordinance No. 3- 90} 90 (b) Reservation of priority of an applicant over subsequent applications is by prepayment of concurrency review fees 86-7 Chapter 90. Floods Article IV. Stormwater Management Amount Code Section Page 14 of 17 (a) Permit fee: 90-131 (1) Site development application fee for project construction cost up to $1,000.00 and including $100,000.00 (2) Site development application fee for project construction cost 1% of construction cost exceeding $100,000.00 (b) Inspection fee $50.00 90-195 (c) Variance application $825.00 90-121 Article V. Construction Site Stormwater Runoff Control Amount Code Section (a) Erosion and Sediment Control Plan review Actual hourly city 90-201 engineer cost Chapter 94. Signs Amount Code Section (a) Permit application fee shall be calculated on actual contract cost using Calculated on 94-35 subsection (a) of Chapter 82 of Appendix B actual contract cost using subsection (a) of Chapter 82 of Appendix B (b) Reinspection fee 150.00 94-35 (c) For commencing wWork started without a permit, all fees shall bc double Double fees 94-35 (d) Temporary off -premises signs, feather signs, banners and temporary nonresidential signs greater than 12 sq. ft. 150.00 94-81, 94-86 and 94-4(7) (e) Variance application $825.00 94-85 Chapter 98. Subdivisions Amount Code Section (a) Variance application fee L3250.00 98-4 (b) Preliminary pPlat application fee schedule. The fee schedule for review of 98-4153 replat/subdivision of land shall be: (1) One, two or three lots 1500.00 (2) Four or more lots i600.00 Plus $7.50 per lot, not to exceed $750.00 Each additional lot beyond $7.50 four lots (c) Final plat applicationResubmission. Changes to approved $500.00 98-58 replat/subdivision of land shall bc charged at a rate equal to 50 of the percent original fee. (d) Lot split application i500.00 98-66 (e) Lot line adjustment application 1250.00 98-67 (f) Resubmission. Changes to approved replat/subdivision of land within one $250.00 year of existing approval date Page 15 of 17 Chapter 102. Vegetation Article 11. Tree Protection Amount Code Section (a) Removal of tree in lieu of replacement, per inch of dbh 150.00 102-4439 Chapter 110. Zoning. Amount Code Section (a) Application for rezoning 1825.00 110-92 (b) Application for proposed amendment to chapter 1275.00 110-92 (c) Application for a special exception or variance 1825.00 110-92 (d) Application for appeal of administrative decision 1275.00 110-92 (e) Site plans application: 110-223 (1) Fee schedule. The fee schedule for site review shall be: plan —L3 One, two and three residential units 1825.00 —(2) Four or more residential units 1825.00 Commercial structures 1825.00 —(3) —GI,(4) Extension of site plan approval expiration date 1165.00 ( ) Resubmission. Changes to originally approved site plans shall be $412.50 charged at a rate equal to 50 percent of the original fee. within one year of existing approval date (f) Zoning compliance verification letter 155.00 (g) Application for development review committee 1275.00 110-461, 110- 741, 110-742 (h) Fence hcight exemption filing fee 37.50 110 /170 (i) Vacation rentals: 110-48;6 (1) Safety inspection fee (per unit) 175.00 (2) Safety reinspection fee (per unit) 150.00 (3) Annual registration fee (per unit): a. Non -homesteaded 1300.00 b. Homesteaded 1200.00 (4) Late registration fee 150.00 (5) Ownership/agent transfer fee 150.00 (j) Nonconforming use transfer application $825.00 110-195 (k) Wireless communication towers and antennas administrative application Calculated on 110-483 actual contract cost using subsection (a) of Chapter 82 of Appendix B (I) Advertisement cost associated with required public noticing of applications 110-92 (1) Newspaper publication (per notice) Actual cost as invoiced by newspaper publication (2) Notice to property owners and other jurisdictions within 500' radius $1.00 (per property owner or other jurisdiction) Page 16 of 17 (Res. No. 90-22, § 1, 4-18-90; Res. No. 90-35, § 1, 6-19-90; Res. No. 92-12, § 1, 3-17-92; Res. No. 92-18, § 1, 4-21-92; Res. No. 92-19, § 1, 4-21-92; Res. No. 92-56, § 1, 10-20-92; Res. No. 93-08, § 1, 5-4-93; Ord. No. 31-93, § 1, 9-21-93; Ord. No. 41-93, 10-19-93; Ord. No. 44-93, § 1(683.35), 1-4-94; Res. No. 94-23, § 1, 5-3-94; Res. No. 94-94; § 1, 7-19-94; Res. No. 95-17, § 1, 6-20-95; Res. No. 95-19, § 1, 6-29-95; Res. No. 95-22, § 1, 6-29-95; Res. No. 95-23, § 1, 6-29-95; Res. No. 95-25, § 1, 7-18-95; Res. No. 96-26, § 1, 5-21-96; Res. No. 96-32, § 1, 6-18-96; Res. No. 96-62, § 1, 12-17-97; Ord. No. 97-15, § 1, 5-20-97; Ord. No. 97-18, § 1, 6-17-97; Ord. No. 97-36, § 1, 10-7-97; Res. No. 28-98, § 1, 9-15-98; Res. No. 22-00, § 1, 7-18-00; Res. No. 2000-40, § 1, 10-3-00; Res. No. 2000-42, § 1, 10-3-00; Res. No. 2001-04, § 1, 2-6-01; Res. No. 2002-026, § 1, 7-16-02; Ord. No. 13-2003, § 4, 5-20-03; Ord. No. 13-2004, § 3, 7-20-04; Res. No. 2007-25, § 1(Exh. A), 9-18-07; Res. No. 2009-19, § 2(Exh. A), 8-4-09; Ord. No. 05-2009, § 4, 9-15-09; Res. No. 2009-19, § 2(Exh. A), 9-1-09; Res. No. 2010-05, § 2, 3-2-10; Res. No. 2010- 22, § 2, 10-19-10; Res. No. 2010-34, § 2, 12-21-10; Res. No. 2011-29, § 3, 11-15-11; Res. No. 2012-05, § 2, 4-17-12, eff. 10-1- 12; Res. No. 2012-06, § 2, 4-7-12, eff. 10-1-12; Res. No. 2012-08, § 2, 5-15-12; Res. No. 2013-13, § 3, 8-20-13; Res. No. 2013- 14, § 2, 8-20-13; Res. No. 2016-05, § 3, 4-19-16; Res. No. 2016-12, § 3, 8-16-16; Ord. No. 02-2017, § 2, 1-17-17; Res. No. 2017-15, § 2, 8-15-17; Res. No. 2017-08, § 2, 7-18-17; Res. No. 2017-09, § 2, 7-18-17; Res. No. 2019-05, § 2(Exh. A), 5-21-19; Res. No. 2020-01, § 2, 6-16-20, eff. 10-1-20; Res. No. 2021-09, § 2, 7-20-21; Ord. No. 16-2022, § 2, 7-19-22; Res. No. 2022- 25, § 2, 10-18-22) Page 17 of 17 CITY OF CAPE CANAVERAL CITY COUNCIL MEETING • FEBRUARY 18, 2025 AGENDA ITEM SUMMARY • ITEM # 3 Subject: Resolution No. 2025-02; urging the Florida State Legislature to enact legislation to provide a public records exemption for municipal clerks and employees who perform municipal elections work or have any part in code enforcement functions of a city; providing for the repeal of prior inconsistent resolutions, severability and an effective date. Department: City Clerk's Office Summary: Statewide, many municipal staff who perform duties that include, or result in, investigations into complaints regarding election fraud, legal enforcement of hearings related to neglect or abuse, or other activities that could lead to a criminal prosecution are exposed to threats and other acts of violence. Municipal Clerks often administer elections. Some election workers have been targeted for threats and violence due to the nature of materials they are responsible for. Further, clerks are often involved in legal enforcement proceedings in actions related to violations of codes and ordinances. Occasionally, these proceedings have led to retaliation and threats by defendants. There are currently 27 public record exemptions for specific roles, one of which applies to code enforcement officers. Code enforcement officers are covered by the exemption, but not Municipal Clerks. Resolution No. 2025-02 (Attached) has been prepared, based on language provided by the Florida Association of City Clerks (FACC), which references code enforcement work for the purpose of including municipal clerks and employees who perform work related to code enforcement proceedings to be included as part of the public record exemption. At the request of FACC, Resolution No. 2025-02 is presented for Council consideration and approval. Submitting Department Director: Esther Coulson, MMC Attachment: Resolution No. 2025-02 Financial Impact: Staff time and effort to prepare this agenda item. Reviewed by Acting Finance Director: Cheryl Puleo The Interim City Manager recommends the City Council take the following actions: Adopt Resolution No. 2025-02. Approved by Interim City Manager: John DeLeo RESOLUTION NO. 2025-02 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CAPE CANAVERAL, FLORIDA; URGING THE FLORIDA STATE LEGISLATURE TO ENACT LEGISLATION TO PROVIDE A PUBLIC RECORDS EXEMPTION FOR MUNICIPAL CLERKS AND EMPLOYEES WHO PERFORM MUNICIPAL ELECTIONS WORK OR HAVE ANY PART IN CODE ENFORCEMENT FUNCTIONS OF A CITY; PROVIDING FOR THE REPEAL OF PRIOR INCONSISTENT RESOLUTIONS, SEVERABILITY AND AN EFFECTIVE DATE. WHEREAS, many municipal staff who perform duties that include, or result in, investigations into complaints regarding election fraud, legal enforcement of hearings that could lead to a criminal prosecution or code enforcement actions are exposed to threats and other acts of violence; and WHEREAS, municipal clerks often administer elections and some election workers have been targeted for threats and violence due to the nature of materials they are responsible for; and WHEREAS, municipal clerks are often involved in legal enforcement proceedings in actions related to violations of codes and ordinances and, occasionally, these proceedings have led to retaliation and threats by defendants; and WHEREAS, currently public records exemptions in Florida include those for local personnel who either investigate, enforce or otherwise provide a service that can result in contentious interactions when action is taken and municipal clerks and their staffs fall within the need for a window for greater protection; and WHEREAS, the Florida Association of City Clerks is very concerned for the safety and well- being of the municipal clerks and their staffs who serve the public on a daily basis and are, oftentimes, the first contact of citizens with cities; and WHEREAS, the City of Cape Canaveral has complied with all requirements and procedures of Florida law in processing and adopting this Resolution. NOW, THEREFORE, BE IT DULY RESOLVED BY THE CITY COUNCIL OF THE CITY OF CAPE CANAVERAL, BREVARD COUNTY, FLORIDA, AS FOLLOWS: Section 1. The foregoing recitals are deemed true and correct and are hereby incorporated herein by this reference as a material part of this Resolution. Section 2. The Mayor and City Council of the City of Cape Canaveral, Florida, hereby urges and encourages the Florida State Legislature to enact legislation to provide a public records exemption for municipal clerks and employees who perform municipal elections work or have any part in code enforcement functions of a municipality. City of Cape Canaveral Resolution No. 2025-02 Page 1 of 2 Section 3. The City Clerk is hereby directed and authorized to send a certified copy of this Resolution to Governor Ron DeSantis, State Senator Randy Fine, State Representative Tyler Sirois, the Space Coast League of Cities, and the Florida League of Cities (FLC). Section 4. Repeal of Prior Inconsistent Resolutions. All prior resolutions or parts of resolutions in conflict herewith are hereby repealed to the extent of the conflict. Section 5. Severability. If any section, subsection, sentence, clause, phrase, word or portion of this Resolution is for any reason held invalid or unconstitutional by any court of competent jurisdiction, such portion shall be deemed a separate, distinct and independent provision and such holding shall not affect the validity of the remaining portion hereto. Section 6. Effective Date. This Resolution shall become effective immediately upon adoption by the City Council of the City of Cape Canaveral, Florida. ADOPTED at a Regular Meeting of the City Council of the City of Cape Canaveral, Florida, assembled this 18th day of February, 2025. ATTEST: Esther Coulson, MMC, City Clerk Wes Morrison, Mayor Name FOR AGAINST Kim Davis Kay Jackson Mickie Kellum Wes Morrison Don Willis Approved as to legal form and sufficiency For the City of Cape Canaveral only by: Anthony A. Garganese, City Attorney City of Cape Canaveral Resolution No. 2025-02 Page 2 of 2 CITY OF CAPE CANAVERAL CITY COUNCIL MEETING • FEBRUARY 18, 2025 AGENDA ITEM SUMMARY • ITEM # 4 Subject: Resolution No. 2025-03; appointing a Member to the Business and Economic Development Board of the City of Cape Canaveral; providing for the repeal of prior inconsistent resolutions, severability and an effective date. (Carolyn Cerbin) Department: City Clerk's Office Summary: On January 9, 2025, the Business and Economic Development (BED) Board interviewed Carolyn Cerbin to fill one a vacancy on the BED Board. The BED Board unanimously recommended the Council appoint Ms. Cerbin, who is scheduled to be in attendance for tonight's Meeting for interview by Council earlier in the Agenda. Attached is Resolution No. 2025-03 for Council consideration. Appointment of Ms. Cerbin to the BED Board would fill the remainder of an existing, unexpired term that will end November 1, 2027, a term that has been vacant since a former Board Member termed -out on November 1, 2024. Following the completion of this term, Ms. Cerbin shall be eligible for reappointment to the BED Board, consistent with the limitations set forth in Section 2-171(f), City Code. It is now incumbent upon Council to appoint a Member to the Business and Economic Development Board. Submitting Department Director: Esther Coulson, MMC Attachment: Resolution No. 2025-03 Financial Impact: Staff time and effort to prepare this agenda item. Reviewed by Acting Finance Director: Cheryl Puleo The Interim City Manager recommends the City Council take the following action: Adopt Resolution No. 2025-03. Approved by Interim City Manager: John DeLeo RESOLUTION NO. 2025-03 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CAPE CANAVERAL, FLORIDA; APPOINTING A MEMBER TO THE BUSINESS AND ECONOMIC DEVELOPMENT BOARD OF THE CITY OF CAPE CANAVERAL; PROVIDING FOR THE REPEAL OF PRIOR INCONSISTENT RESOLUTIONS, SEVERABILITY AND AN EFFECTIVE DATE. WHEREAS, the City Council of the City of Cape Canaveral, Florida, has, by Section 22-33, City Code, established a Board known as the Business and Economic Development Board; and WHEREAS, it is now incumbent upon the City Council of the City of Cape Canaveral to appoint a member to said Board. NOW, THEREFORE, BE IT DULY RESOLVED BY THE CITY COUNCIL OF THE CITY OF CAPE CANAVERAL, BREVARD COUNTY, FLORIDA, AS FOLLOWS: Section 1. Recitals. The foregoing recitals are deemed true and correct and are hereby incorporated herein by this reference as a material part of this Resolution. Section 2. Appointment to City Advisory Board. Pursuant to Section 2-171(e) of the Cape Canaveral City Code, the City Council of the City of Cape Canaveral hereby appoints the following individual to Business and Economic Development Board: Carolyn Cerbin shall be appointed to an existing, unexpired term, to serve until November 1, 2027. Following completion of this term, this appointee shall be eligible for reappointment, consistent with the limitations set forth in section 2-171(f), City Code. Section 3. Repeal of Prior Inconsistent Resolutions. All prior resolutions or parts of resolutions in conflict herewith are hereby repealed to the extent of the conflict. Section 4. Severability. If any section, subsection, sentence, clause, phrase, word or portion of this Resolution is for any reason held invalid or unconstitutional by any court of competent jurisdiction, such portion shall be deemed a separate, distinct and independent provision and such holding shall not affect the validity of the remaining portion hereto. Section 5. Effective Date. This Resolution shall become effective immediately upon adoption by the City Council of the City of Cape Canaveral, Florida. ADOPTED at a Regular Meeting of the City Council of the City of Cape Canaveral, Florida, assembled this 18th day of February, 2025. City of Cape Canaveral Resolution No. 2025-03 Page 1 of 2 ATTEST: Esther Coulson, MMC, City Clerk Wes Morrison, Mayor Name FOR AGAINST Kim Davis Kay Jackson Mickie Kellum Wes Morrison Don Willis Approved as to legal form and sufficiency For the City of Cape Canaveral only by: Anthony A. Garganese, City Attorney City of Cape Canaveral Resolution No. 2025-03 Page 2 of 2 CITY OF CAPE CANAVERAL CITY COUNCIL MEETING • FEBRUARY 18, 2025 AGENDA ITEM SUMMARY • ITEM # 5 Subject: Resolution No. 2025-04; appointing a Member to the Community Appearance Board of the City of Cape Canaveral; providing for the repeal of prior inconsistent resolutions, severability and an effective date. (Elana Whitehead) Department: City Clerk's Office Summary: On January 15, 2025, the Community Appearance Board (CAB) interviewed Elana Whitehead to fill one of (at the time) three vacancies on the Board. The Board unanimously recommended the Council appoint Ms. Whitehead, who is scheduled to be in attendance for tonight's Meeting for interview by Council earlier in the Agenda. Attached is Resolution No. 2025-04 for Council consideration. Appointment of Ms. Whitehead to the CAB would fill the remainder of an existing, unexpired term that will end May 1, 2027, a term that has been vacant since she, herself, termed -out on on May 1, 2024. At the time of Mrs. Whitehead's term ending, there were enough applications on file to potentially fill the vacancies on the CAB. However, since Mr. Whitehead's vacating of the CAB, some of those applicants have either withdrawn their applications or have been appointed to other Advisory Boards, thus leaving more vacancies than could be potentially filled with prospective applicants. For this reason, Mrs. Whitehead may be reappointed, per Council discretion, despite not having been off of the CAB for an entire twelve months. Additionally, with the recent resignation of another CAB Member, resulting in now four vacancies, it is more critical than ever to assure adequate membership to conduct business. Following the completion of this term, Ms. Whitehead may be eligible for reappointment to the Board, consistent with the limitations set forth in Section 2-171(f), City Code. It is now incumbent upon Council to appoint a Member to the Community Appearance Board. Submitting Department Director: Esther Coulson, MMC Attachment: Resolution No. 2025-04 Financial Impact: Staff time and effort to prepare this agenda item. Reviewed by Acting Finance Director: Cheryl Puleo The Interim City Manager recommends the City Council take the following action: Adopt Resolution No. 2025-04. Approved by Interim City Manager: John DeLeo RESOLUTION NO. 2025-04 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CAPE CANAVERAL, FLORIDA; APPOINTING A MEMBER TO THE COMMUNITY APPEARANCE BOARD OF THE CITY OF CAPE CANAVERAL; PROVIDING FOR THE REPEAL OF PRIOR INCONSISTENT RESOLUTIONS, SEVERABILITY AND AN EFFECTIVE DATE. WHEREAS, the City Council of the City of Cape Canaveral, Florida, has by City Code Section 22-36 established a Board known as the Community Appearance Board; and WHEREAS, it is now incumbent upon the City Council of the City of Cape Canaveral to appoint a member to said Board. NOW, THEREFORE, BE IT DULY RESOLVED BY THE CITY COUNCIL OF THE CITY OF CAPE CANAVERAL, BREVARD COUNTY, FLORIDA, AS FOLLOWS: Section 1. Recitals. The foregoing recitals are deemed true and correct and are hereby incorporated herein by this reference as a material part of this Resolution. Section 2. Appointment to City Advisory Board. Pursuant to Section 2-171(e) of the Cape Canaveral City Code, the City Council of the City of Cape Canaveral hereby appoints the following individual to Community Appearance Board: Elana Whitehead shall be appointed to an existing, unexpired term, to serve until May 1, 2027. Following completion of this term, this appointee may be eligible for reappointment if no other qualified applicants submit applications seeking appointment, consistent with the limitations set forth in section 2-171(f), City Code. Section 3. Repeal of Prior Inconsistent Resolutions. All prior resolutions or parts of resolutions in conflict herewith are hereby repealed to the extent of the conflict. Section 4. Severability. If any section, subsection, sentence, clause, phrase, word or portion of this Resolution is for any reason held invalid or unconstitutional by any court of competent jurisdiction, such portion shall be deemed a separate, distinct and independent provision and such holding shall not affect the validity of the remaining portion hereto. Section 5. Effective Date. This Resolution shall become effective immediately upon adoption by the City Council of the City of Cape Canaveral, Florida. City of Cape Canaveral Resolution No. 2025-04 Page 1 of 2 ADOPTED at a Regular Meeting of the City Council of the City of Cape Canaveral, Florida, assembled this 18th day of February, 2025. ATTEST: Esther Coulson, MMC, City Clerk Wes Morrison, Mayor Name FOR AGAINST Kim Davis Kay Jackson Mickie Kellum Wes Morrison Don Willis Approved as to legal form and sufficiency For the City of Cape Canaveral only by: Anthony A. Garganese, City Attorney City of Cape Canaveral Resolution No. 2025-04 Page 2 of 2 CITY OF CAPE CANAVERAL CITY COUNCIL MEETING • FEBRUARY 18, 2025 AGENDA ITEM SUMMARY • ITEM # 6 Subject: Accept the Annual Audited Financial Statements and Independent Auditor's Report for the Fiscal Year ended September 30, 2024. Department: Administrative/Financial Services Summary: During Presentations at this Regular Meeting, Council will have been provided their Annual Audit of the City's Financial Statements for the Fiscal Year ended September 30, 2024. Each year, this item is placed in the agenda under the Consent Agenda, recommending a formal vote take place to accept the annual audit as presented. Submitting Department Director: Cheryl Puleo Attachments: None Financial Impact: Staff time and effort to prepare this agenda item. Reviewed by Acting Finance Director: Cheryl Puleo The Interim City Manager recommends the City Council take the following action: Accept the Annual Audited Financial Statements and Independent Auditor's Report for the Fiscal Year ended September 30, 2024. Approved by Interim City Manager: John DeLeo CITY OF CAPE CANAVERAL CITY COUNCIL MEETING • FEBRUARY 18, 2025 AGENDA ITEM SUMMARY • ITEM # 7 Subject: Appoint Resilience Planning and Services Manager Abigail Holmes as the City's voting representative on the Space Coast Transportation Planning Organization's Technical Advisory Committee for the remainder of Calendar Year 2025. Department: Community and Economic Development Summary: The Space Coast Transportation Planning Organization (SCTPO) is a metropolitan planning organization established under §339.175, Florida Statutes, to coordinate transportation planning and finance throughout Brevard County. The SCTPO includes a Technical Advisory Committee (TAC) that reviews the work progress and evaluates the technical acceptability of plans and studies. The TAC consists of technically -qualified representatives of agencies responsible for planning and development, and makes recommendations, with supporting technical information, to the SCTPO Governing Board to assist with policy -making decisions. The City of Cape Canaveral has one voting representative position on the TAC, traditionally a responsibility of the position occupied by Abigail Holmes since September 30, 2024, previously occupied by Lexi Miller. Effective February 19, 2025, Staff recommends City Council formally appoint Resilience Planning and Services Manager Abigail Holmes to serve as the City's SCTPO TAC voting representative for the remainder of Calendar Year 2025. Submitting Department Director: Brianna Soat Attachments: None Financial Impact: Staff time and effort to prepare this agenda item Reviewed by Acting Finance Director: Cheryl Puleo The Interim City Manager recommends the City Council take the following action: Appoint Resilience Planning and Services Manager Abigail Holmes as the City's voting representative on the SCTPO's TAC for the remainder of Calendar Year 2025. Approved by Interim City Manager: John DeLeo CITY OF CAPE CANAVERAL CITY COUNCIL MEETING • FEBRUARY 18, 2025 AGENDA ITEM SUMMARY • ITEM # 8 Subject: Approve proposal from Applied Ecology Inc. in the amount of $45,370.89 for engineering services for the replacement of 150' of corroded metal stormwater pipe in the Harbor Heights subdivision and authorize Interim City Manager to execute same. Department: Capital Projects Summary: The eastern -most drainage pipe in Harbor Heights is constructed of metal and is heavily corroded. The pipe extends from Coral Drive southward and connects to the City's stormwater line located north of the Ocean Woods subdivision. The existing metal pipe will be replaced with a reinforced concrete pipe of similar size. This project will complete the removal and replacement of the system that was originally installed in the 1960's. Selected Engineering Firm: After review of engineering firm qualifications for similar -type projects completed in other municipalities, Applied Ecology Inc. of Melbourne, Florida was selected to perform the recommended planning and construction services for the pipe replacement at Harbor Heights. Applied Ecology is one of the engineering firms selected by the City for Continuing Professional Engineering/Surveying, Planning, Consulting and Architectural Services through the Consultants' Competitive Negotiation Act (CCNA). A Master Services Agreement for these services was signed in November 2024 between the City and Applied Ecology. Description of Services: Applied Ecology has submitted a proposal (Attachment 1) to complete the following tasks: • Survey -signed sealed Professional Land Survey in digital format and digital survey in .dwg format. • Engineering Design-100% Design Construction Plans signed and sealed by the Engineer on Record. • Permitting- City and Saint Johns River Water Management District meetings and Environmental Resource Permit application. • Technical Specifications -Engineering technical specification for the installation of the 15 (or 18) -inch Reinforced Concrete Pipe. • Bid Advertisement and RFI assist -Attend one (1) Pre -Bid Contract Meeting and Respond to two (2) rounds of RFI's. • Construction Inspections and As -built Certification -Architectural Engineering Institute's Professional Engineer will provide signed and sealed as -built certification letters for the two permitting agencies, as needed. • Project Management -Kick-off meeting, four (4) general meetings, monthly status reports, and monthly invoices. Submitting Department Director: Tim Carlisle Attachments: 1. Applied Ecology Proposal 2. Map of existing pipe City of Cape Canaveral City Council Meeting • February 18, 2025 Agenda Item # 8_ Page 2 of 2 Financial Impact: $45,370.89 for the engineering services of the replacement of metal pipe to Applied Ecology, Inc. funded by the Stormwater Fund; Staff time and effort to prepare this agenda item. Reviewed by Acting Finance Director: Cheryl Puleo The Interim City Manager recommends the City Council take the following actions: Approve proposal from Applied Ecology Inc. in the amount of $45,370.89 for Engineering services for the replacement of 150' of corroded metal stormwater pipe in the Harbor Heights subdivision and authorize Interim City Manager to execute same. Approved by Interim City Manager: John DeLeo APPLIED ECOLOGY, Attachment 1 780 S. Apollo Blvd Suite 220 Melbourne, FL 32901 February 7, 2025 Laura Cullifer Capital Projects Coordinator/Manager City of Cape Canaveral 7300 N. Atlantic Ave. — P.O. Box 326 Cape Canaveral, Florida 32920 Cc: Tim Carlilse, City of Cape Canaveral SUBJECT: Scope and Fee: Harbor Heights Culvert Replacement Dear Ms. Cullifer: Applied Ecology, Inc. (AEI) is pleased to submit to the City of Cape Canaveral (hereon the City) this scope and fee for the Harbor Heights Culvert Replacement. Included, and incorporated as part of this scope, is an outline of the project information provided to us, the proposed scope of services, our fee, and the proposed schedule. BACKGROUND INFORMATION AEI and City staff met on December 17, 2024 and discussed the replacement of a single pipe located at the southeast corner of Coral Drive within Harbor Heights. The City's intent is to replace an existing 15-inch corrugated metal pipe (CMP) with either a single 15-inch or 18-inch reinforced concrete pipe (RCP). AEI will assist the City by providing professional engineering services to implement the project. AEI will conduct a site survey and provide a complete engineering design for the project. Additionally, AEI will obtain the required regulatory and construction permits and develop technical specifications in preparation for the contractor bid advertising. AEI's construction services will include inspections and providing the final project documentation for the project close out. Additionally, AEI will obtain the St. Johns River Water Management District (SJRWMD) Environmental Resource Permit (ERP) and City's Public Works Department Stormwater Permit (if applicable), as required. support@AppliedEcologyInc.com 321-499-3336 www.AppliedEcologylnc.com Scope and Fee — Harbor Heights Culvert Replacement February 7, 2025 City of Cape Canaveral, FL Page 2 of 6 PROPOSED SCOPE OF SERVICES TASK 1: SURVEY AEI will task Land and Sea Surveying, Inc. with collecting survey data for the existing stormwater conveyance infrastructure. This will include adjacent inlets, the upstream pipe beneath Coral Drive, and the specified pipe slated for replacement, which runs from Coral Drive to the downstream structure at the southeast extent of Harbor Heights. The data will include pipe invert and top of grate (inlet structure) and elevations for the three drop inlets located immediately upstream of the proposed pipe replacement. AEI will review and QA/QC the Land & Sea Surveying, Inc. deliverable prior to submitting to the City. TASK 1 DELIVERABLES: • Signed and Sealed Professional Land Survey in digital format (pdf) • Digital file of survey in .dwg format TASK 2: ENGINEERING DESIGN AEI will prepare draft and final design civil construction plans for the replacement of a single 15-inch CMP potentially to upsize to a single 18-inch RCP. The pipe size is dependent upon the pre - application meeting with the SRJWMD and whether or not they require water quality treatment and/or modeling for the pipe upsize. TASK 2 DELIVERABLES: • Draft 60% Design Construction Plans • Final 60% Design Construction Plans • Draft 90% Design Construction Plans • Final 100% Design Construction Plans signed and sealed by the Engineer on Record (EOR) TASK 3: PERMITTING AEI will conduct an informal pre -application meeting with SJRWMD to determine if the agency will require water quality treatment or modeling for upsizing to an 18-inch pipe. AEI will prepare and submit permit applications for the proposed pipe replacement to the City's Public Works Department (if applicable) and via the SJRWMD Permit Portal. AEI will respond and address one request for additional information (RAI) letter from each agency, Public Works and SRJWMD. support@AppliedEcologylnc.com ® 321-499-3336 www.AppliedEcologylnc.com Scope and Fee — Harbor Heights Culvert Replacement February 7, 2025 City of Cape Canaveral, FL Page 3 of 6 TASK 3 DELIVERABLES: • SJRWMD Pre -Application meeting minutes • Completed City of Cape Canaveral Permit Stormwater application (pdf) • Completed SJRWMD ERP application (pdf) TASK 4: TECHNICAL SPECIFICATIONS AEI'S Engineers will prepare the technical specifications for the contractor's installation of the 15- (or 18)-inch RCP. TASK 4 DELIVERABLES: • Engineering technical specifications for the installation of the 15 (or 18)-inch RCP. TASK 5: BID ADVERTISEMENT AND RFI ASSIST AEI will coordinate with City staff and the pre -bid meeting. AEI will also address contractor questions during the meeting and respond to the Request for Information (RFI) from the contractors during the bid advertising period. TASK 5 DELIVERABLES • Attend one (1) Pre -Bid Contract Meeting. • Respond to up to two (2) rounds of RFIs. TASK 6: CONSTRUCTION INSPECTIONS AND AS -BUILT CERTIFICATION AEI's construction inspectors will conduct up to five inspections during the construction activities. AEI's Engineers will conduct up to two inspections during the construction activities. The FOR will provide a QA/QC review of the as -built survey and provide an as -built certification letter to the City. TASK 6 DELIVERABLES • AEI's Professional Engineer will provide signed and sealed as -built certification letters for the two permitting agencies, as needed. TASK 7: PROJECT MANAGEMENT This effort includes time for initial coordination, project setup, and attending one in -person kick-off meeting with City staff to discuss the proposed approach, tasks, and schedule. Also, up to four (4) general meetings are included for the following tasks: design, technical specifications, and construction review. support@AppliedEcologylnc.com ® 321-499-3336 www.AppliedEcologylnc.com Scope and Fee — Harbor Heights Culvert Replacement February 7, 2025 City of Cape Canaveral, FL Page 4 of 6 TASK 8 DELIVERABLES • Kick-off meeting agenda. • Up to four (4) general meetings between City staff and AEI (Engineer). • Monthly Status Reports. • Monthly invoices. ASSUMPTIONS The following assumptions were used in the development of this scope of work: • One kick-off meeting will take place on -site at the City offices and four additional general meetings will be virtual. • City staff will provide any stormwater infrastructure information, drainage maps, recent/current surveys (topo and/or easements), and/or as-builts, as available. • AEI assumes permitting reviews have been completed by each agency noted in Task 3 and the respective permits have been issued. The 100% FINAL plans set will include updates to reflect any changes resulting from RAIs from the City and/or SJRWMD. • All Draft and Final Design Construction plan deliverables will be provided in electronic CAD (dwg) and pdf format. • No custom watershed or hydraulic and hydrologic modeling is included. • Front-end specifications will be provided to AEI by the City and AEI will combine the front end with the prepared technical specifications into a single pdf file. • As -Built survey will be conducted upon completion of construction by a Professional Land Surveyor hired by the City or the contractor selected to construct project. FEE AND METHOD OF COMPENSATION We propose performing the above scope of services on a time and materials, not -to -exceed basis in accordance with the terms and professional labor rates of Applied Ecology, Inc. pursuant to the City's Professional Engineering and Surveying Continuing Services agreement (RFQ-2024-01). The task fees are based on our estimated budget for performing these services (Appendix A), which includes the labor and other direct costs necessary to complete the scope of work outline herein. The proposed project including base tasks only (Tasks 1-7) will be performed for a not to exceed fee of $45,370.89. support@AppliedEcologylnc.com 321-499-3336 www.AppliedEcologylnc.com Scope and Fee — Harbor Heights Culvert Replacement February 7, 2025 City of Cape Canaveral, FL Page 5 of 6 The table below provides the lump cost by task: 1 Survey $1,391.84 2 Engineering Design $19,352.08 3 Permitting $1,770.06 4 Technical Specifications $ 5,174.04 5 Bid Advertisement and RFI Assist $ 2,43 5.72 6 Construction Inspections and As -Built Certification $4,466.80 7 Project Management $7,240.35 TOTAL LABOR FEES $41,830.89 TOTAL SUB -CONTRACTOR FEES $3,540.00 TOTAL PROJECT COST $45,370.89 AEI can initiate work within 3 weeks upon receipt of a notice to proceed (NTP) from the City of Cape Canaveral. Based on anticipated NTP in early March 2025 AEI proposes the following schedule: 1 Survey Mar 2025 May 2025 2 Engineering Design June 2025 Nov 2025 3 Permitting Aug 2025 Oct 2025 4 Technical Specifications Aug 2025 Sep 2025 5 Bid Advertisement and RFI Assist TBD TBD 6 Construction Inspections and Project Close-out TBD TBD 7 Project Management Mar 2025 TBD *Assumes NTP in February 2025 **Task 2 100% FINAL design plans will be updated to address permitting agency Requests for Additional Information ***Task 5-7 are dependent upon when City advertises the bid for construction support@AppliedEcologyInc.com 321-499-3336 www.AppliedEcologylnc.com Scope and Fee — Harbor Heights Culvert Replacement February 7, 2025 City of Cape Canaveral, FL Page 6 of 6 AUTHORIZATION Please provide written authorization to proceed consistently with the terms and conditions of City's Professional Engineering and Surveying Continuing Services Contract (RFQ-2024-01). Monthly invoices will be billed based on the hourly effort performed during each calendar month. Details on the level of effort and associated cost by task are provided in Appendix A. We appreciate the opportunity to offer our professional services on this project. If you have any questions concerning this proposal, please contact us at 321-499-3336. Sincerely, Claudia Listopad, Ph.D, GISP President, Principal Scientist Applied Ecology, Inc. ATTACHMENTS: Attachment A: Detailed level of effort and associated cost per task. Attachment B: Land & Sea Surveying Proposal support@AppliedEcologyInc.com 321-499-3336 www.AppliedEcologylnc.com Attachment A: Detailed Level of Effort and Associated Cost by Subtask Task 1: Su rvey Subtask Description Sr Project Manager ($201.34) Principal Engineer ($189.11) Senior Engineer ($158.85) Junior Engineer ($97.08) GIS Technician ($77.15) Administrative Assistant ($73.11) Total Hours Total Cost 1 Survey Management (Also, See Sub -contract LAND & SEA SURVEY quote) 0 4 4 0 0 0 8 $ 1,391.84 ALL Total Survey 0 4 4 0 0 0 8 $ 1,391.84 Task 2: Engineering Design Subtask Description Sr Project Manager ($201.34) Principal Engineer ($189.11) Senior Engineer ($158.85) Junior Engineer ($97.08) GIS Technician ($77.15) Administrative Assistant ($73.11) Total Hours Total Cost 1 Draft 60% Design Construction Plans and QA/QC 0 24 8 0 48 0 80 $ 9,512.64 2 Final 60% Design Construction Plans and QA/QC 0 12 6 0 24 0 42 $ 5,074.02 3 Draft 90% Design Construction Plans and QA/QC 0 8 4 0 12 0 24 $ 3,074.08 4 Final 100% Design Construction Plans and QA/QC 0 4 2 0 8 0 14 $ 1,691.34 ALL Total Engineering Design 0 48 20 0 92 0 160 $ 19,352.08 Task 3: Permitting Subtask Description Sr Project Manager ($201.34) Principal Engineer ($189.11) Senior Engineer ($158.85) Junior Engineer ($97.08) GIS Technician ($77.15) Administrative Assistant ($73.11) Total Hours Total Cost 1 City of Cape Canaveral Public Works Stormwater Permit 0 2 2 0 0 0 4 $ 695.92 2 St. Johns River Water Management District Environmental Resource Permit 0 2 2 0 0 0 4 $ 695.92 3 Pre -application Meeting with SJRWMD 0 2 0 0 0 0 2 $ 378.22 ALL Total Permitting 0 6 4 0 0 0 10 $ 1,770.06 Task 4: Technical Specifications Subtask Description Sr Project Manager ($201.34) Principal Engineer ($189.11) Senior Engineer ($158.85) Junior Engineer ($97.08) GIS Technician ($77.15) Administrative Assistant ($73.11) Total Hours Total Cost 1 Technical Specifications 0 24 0 0 0 0 24 $ 4,538.64 2 QA/QC 0 0 4 0 0 0 4 $ 635.40 ALL Total Technical Specifications 0 24 4 0 0 0 28 $ 5,174.04 Task 5: Pre -bid Meeting and RFI Assist Subtask Description Sr Project Manager ($201.34) Principal Engineer ($189.11) Senior Engineer ($158.85) Junior Engineer ($97.08) GIS Technician ($77.15) Administrative Assistant ($73.11) Total Hours Total Cost 1 Pre -Bid Meeting 0 3 3 0 0 0 6 $ 1,043.88 2 Request For Information from contractors 0 4 4 0 0 0 8 $ 1,391.84 ALL Total Pre -bid Meeting and RFI Assist 0 7 7 0 0 0 14 $ 2,435.72 Task 6: Construction Inspections and project close-out Subtask Description Sr Project Manager ($201.34) Principal Engineer ($189.11) Senior Engineer ($158.85) Junior Engineer ($97.08) GIS Technician ($77.15) Administrative Assistant ($73.11) Total Hours Total Cost 1 Construction Kick-off Meeting (with awarded contractor) 0 3 3 0 0 0 6 $ 1,043.88 2 Inspections 0 0 3 15 0 0 18 $ 1,932.75 3 As-builts QA/QC 0 1 2 0 0 0 3 $ 506.81 4 Documentation and Project close out. As -built submittals to agencies. 0 1 5 0 0 0 6 $ 983.36 ALL Total Construction Inspections and project close-out 0 5 13 15 0 0 33 $ 4,466.80 Page 1 of 2 Attachment A: Detailed Level of Effort and Associated Cost by Subtask Subtask Project Management Subtask Description Sr Project Manager ($201.34) Principal Engineer ($189.11) Senior Engineer ($158.85) Junior Engineer ($97.08) GIS Technician ($77.15) Administrative Assistant ($73.11) Total Hours Total Cost 1 Design Kickoff Meeting 2 3 0 0 0 0 5 $ 970.01 2 General meetings (AEI & City staff) 4 5 0 0 0 0 9 $ 1,750.91 3 Project Set up & Monthly Invoices 7 0 0 0 0 15 22 $ 2,506.03 4 Monthly Status Reports 10 0 0 0 0 0 10 $ 2,013.40 ALL Total Project Management 23 r 8 1 0 0 1 0 ' 15 1 46 $ 7,240.35 Major Task Summary Task Description Sr ProjectPrincipal ManagerrEngineer ($201.34) ($189.11) Senior Engineer ($158.85) Junior Engineer ($97.08) GIS Technician ($77.15) Administrative Assistant ($73.11) Total Hours Total Cost 1 Survey 0 4 4 0 0 0 8 $ 1,391.84 2 Engineering Design 0 48 20 0 92 0 160 $ 19,352.08 3 Permitting 0 6 4 0 0 0 10 $ 1,770.06 4 Technical Specifications 0 24 4 0 0 0 28 $ 5,174.04 5 Pre -bid Meeting and RFI Assist 0 7 7 0 0 0 14 $ 2,435.72 6 Construction Inspections and project close-out 0 5 13 15 0 0 33 $ 4,466.80 7 Project Management 23 8 0 0 0 15 46 $ 7,240.35 Total Labor 23 102 52 15 92 15 299 $41,830.89 Sub -Contractor Fees $ 3,540.00 Total Project $45,370.89 Page 2 of 2 1605 Chase Hammock Road, Merritt Island, Florida 32953 Office: 321-454-6310 ♦ Fax: 321-454-6998 ♦ E-mail: TC5170@aol.com February 3, 2025 Walker Dawson, PE Applied Ecology, Inc. 780 S Apollo Boulevard, Suite 220 Melbourne, FL 32901 RE: CC Harbor Heights Culvert Replacement Dear Walker, Land & Sea Surveying would like to submit this proposal to provide surveying services in support of the design and replacement of approximately 150 feet of a 15 inch culvert pipe that is on Coral Drive. 8766, rth Project Site Scope Land & Sea Surveying will complete a survey for design/replacement of the culvert shown in red in the image above. The north end of the pipe has a grated inlet and the southern end of the pipe runs into a structure with a manhole. Il1crill M Witco, Cti Stormw aterInfrastructure Condition Map n �ILA� eI I @ari man ti, Serliment The survey will include the following items: 1. For the culvert replacement inlet: a. Grate elevation b. Invert elevation of pipes within the inlet. 2. For the other 2 inlets adjacent to the culvert replacement inlet a. Grate elevations b. invert elevations of pipes within the inlets 3. For the roadway and adjacent miami curbs for the area in and around all 3 inlets a. Flow lines b. some elevations in the roadway 4. For the corridor between the grated inlet and the manhole a. A few elevation points of existing ground 5. The manhole/structure a. Invert elevations of pipes in the structure. Pipe Details Feature Dezctumme Feature name Qpareaanal Stamm M Sere. MPkIM0112 Owner Cry ut Cape Canaveral ...To Ty Main eraaevnerMnerralType Comegeted Metal Nat ppe Shape Circular Rpe Neybt Fel Rpe Opuream Maazumdmun lFq Rpo Downstream Mearuredevm 2.002000 IR Notez Unable to locate ddvnze¢am Condtian Maas Unable to Canmlete £aylan Irnentory Date 2/1,2024, 23SAMI Inzpecar hs Over,' CwWienn Index 5Ambe, Rag ConallwnrMer 5Amber February 3, 2025 CC Harbor Heights Culvert Replacement Page 2 of 4 We will tie into published NGS monuments and set a minimum of two control points at the project site. Elevations will be referenced to NAVD '88 datum and horizontal datum will be that of NAD '83 Florida State Plane Coordinates East Zone 901. We will prepare survey drawings showing cross -sectional data and all improvements located. Drawings will be delivered electronically in PDF and CAD formats with ASCII point file of all collected data. Terms Land & Sea Surveying will provide services as described for the following fees: _Description Quantity Rate Amount 2-man Field Crew 10 hours $185/hour $1,850 CAD Technician 10 hours $95/hour $ 950 Professional Land Surveyor 4 hours $185/hour $740 TOTAL $3,540 Any additional services requested will be provided on a time -and -material basis according to the schedule of fees below: Description Rate 1-man Field Crew $125/hour 2-man Field Crew $185/hour 3-man Field Crew $275/hour CAD Technician $95/hour Professional Land Surveyor $185/hour GPS Survey Crew $1,850/day Aerial Drone Survey Crew $4,850/day Utility Locate/ Potholing Crew $2,850/day Assistant Project Manager $95/hour We will invoice upon completion and payment will be due on receipt. Any invoices not paid within 30 days will be subject to a 3% monthly late fee. Any additional costs, including, but not limited to attorney or legal fees, incurred in the collection of payment for these services will be the responsibility of the client. This proposal represents the entire agreement between the client and Land & Sea Surveying Concepts, Inc. Any purchase order or contract submitted in conjunction with this proposal must reference the original proposal document and the stated terms and conditions. Once accepted the proposal becomes a binding contract and may only be modified in writing with the agreement of both parties. This proposal is valid for only forty-five days from the above date. February 3, 2025 CC Harbor Heights Culvert Replacement Page 3 of 4 This letter signed below by an officer of the company and returned to us, shall indicate your acceptance of our proposal and serve as our notice to proceed with the services described herein. If you have any questions, please contact me at 321-454-6310 or 321-258-9734. Sincerely, Tim Carlile, PLS President APPROVED AND ACCEPTED: By: For: (Signature) (Printed Name & Title) (Company) (Date) February 3, 2025 CC Harbor Heights Culvert Replacement Page 4 of 4 Attachment 2 Map of existing pipe klarthulu Stru CA.c.had,iliStr u,..[LJTH 2 11 ite.. ._ r.,,,...C.1,11B,,, ::,i1,:•;!Hre :r172 4 fr !T.:4 orr. A4111 ;Lk Ittr0 11,01 11_1111'if. !.111K lteN' pyill .41 .0, 1111P ME IN Do sr— w CITY OF CAPE CANAVERAL CITY COUNCIL MEETING • FEBRUARY 18, 2025 AGENDA ITEM SUMMARY • ITEM # 9 Subject: Approve proposal from Applied Ecology Inc. in the amount of $27,364.72 for a feasibility study for the Long Point Stormwater Retention Pond and authorize Interim City Manager to execute same. Department: Capital Projects Summary: At its May 23, 2024 Capital Improvement Plan (CIP) Workshop Meeting, City Council discussed and reached consensus to add a Stormwater CIP for research and design of a stormwater retention pond at the western -end of Long Point Road for inclusion in the FY 2024/2025 Budget. The west side of Long Point Road has seen flooding at the end of the road due to an inadequate retention area that was constructed in the early 1990's. The improvements proposed will remove the water at the end of Long Point Road and direct it to a larger retention area with the approval of State and local agencies. In further discussion with Applied Ecology and Saint Johns River Water Management District (SJRWMD), a feasibility study and further wetland information will need to be acquired and submitted to obtain permitting. Description of Services: Applied Ecology has submitted a proposal (Attached) to complete the following feasibility study: • Survey- Signed and Sealed Professional Land Survey in digital format (pdf) and digital file or survey in .dwg format • Geotechnical Investigation — Signed and Sealed Professional Subsurface Exploration Report in digital format (pdf) • SJRWMD Pre -Application Meeting —Attend pre -application meeting with SJRMWD. City staff will receive an optional invite and meeting minutes with summary of discussion with SRJWMD staff. • Conceptual BMP Memo — Draft Memorandum with summary and description of up to two (2) BMP options (pdf) and Final Memorandum addressing one round of revisions (pdf) • Project Management — Kick-off meeting agenda, general status meetings between City staff and AEI Engineer, monthly status reports, and monthly invoices Selected Engineering Firm: After review of engineering firm qualifications for similar -type projects completed in other municipalities, Applied Ecology Inc. of Melbourne, Florida was selected to perform the recommended Feasibility Study to produce stormwater retention options for the end of Longpoint Road. Applied Ecology is one of the engineering firms selected by the City for Continuing Professional Engineering/Surveying, Planning, Consulting and Architectural Services through the Consultants' Competitive Negotiation Act (CCNA). A Master Services Agreement for these services was signed in November 2024 between the City and Applied Ecology. Following Tasks: Once Applied Ecology has completed all tasks, Staff will bring the recommendations from both the engineer, and the City to the Council for approval of design and permitting of the recommended project. Submitting Department Director: Tim Carlisle Attachment: Applied Ecology Proposal City of Cape Canaveral City Council Meeting • February 18, 2025 Agenda Item # 9_ Page 2 of 2 Financial Impact: $27,364.72 for the engineering services of the Long Point Retention Pond to Applied Ecology, Inc. funded by the Stormwater Fund; Staff time and effort to prepare this agenda item. Reviewed by Acting Finance Director: Cheryl Puleo The Interim City Manager recommends the City Council take the following actions: Approve proposal from Applied Ecology Inc. in the amount of $27,364.72 for a feasibility study for the Long Point Stormwater Retention Pond and authorize Interim City Manager to execute same. Approved by Interim City Manager: John DeLeo APPLIED ECOLOGY, 780 S. Apollo Blvd Suite 220 Melbourne, FL 32901 February 7, 2025 Laura Cullifer Capital Projects Coordinator/Manager City of Cape Canaveral 7300 N. Atlantic Ave. — P.O. Box 326 Cape Canaveral, Florida 32920 Cc: Tim Carlisle, Capital Projects Director/Stormwater Manager SUBJECT: Scope and Fee: Feasibility Study for Long Point Road Nuisance Flooding Dear Ms. Cullifer: Applied Ecology, Inc. (AEI) is pleased to submit to the City of Cape Canaveral (hereon the City) this scope and fee for a feasibility study for recurring nuisance flooding at Long Point Road. Included, and incorporated as part of this scope, is an outline of the project information provided to us, the proposed scope of services, our fee, and the proposed schedule. BACKGROUND INFORMATION AEI and City staff met on December 17, 2024 to discuss the installation of a stormwater pond at the west end of Long Point Road. A pre -evaluation of the site conditions and the prior BMP design, layout, and a review of correspondence with St. Johns River Water Management District (SJRWMD) prompted a second meeting with staff on January 31, 2025. In lieu of an engineering design, City staff has requested AEI to pursue a feasibility study to determine the potential placement of a stormwater management system at the west end of Long Point Road. The goal of the alternative stormwater management system is to provide some water quantity storage for recurring nuisance flooding draining from the east end of Long Point Road. AEI will assist the City by providing professional engineering services to conduct a feasibility study to include research and assessment of the site conditions for potential placement of a BMP within a 100' by 356.95' area, as designated by City staff. The area of interest (AOI) is located east of an existing conservation easement at the west end of Long Point Road (Figure 1). AEI will meet with the St. Johns River Water Management District (SJRWMD) staff to pursue Environmental Resource Permit (ERP) guidance for the best location for a stormwater management system or alternative BMP. support@AppliedEcologyInc.com (2, 321-499-3336 www.AppliedEcologylnc.com Scope and Fee — Harbor Heights Culvert Replacement February 7, 2025 City of Cape Canaveral, FL Page 2 of 6 PROPOSED SCOPE OF SERVICES TASK 1: SURVEY AEI will task Land and Sea Surveying, Inc. with collecting topography along the center line of road to edge of pavement (including the Miami curb) with 25-ft transects from the intersection of Sunset Court to west end of the road. The survey data will also include ground surface elevations within the previously described AOI. AEI will review and QA/QC the Land & Sea Surveying deliverable prior to submitting it to the City. TASK 1 DELIVERABLES: • Signed and Sealed Professional Land Survey in digital format (pdf) • Digital file of survey in .dwg format TASK 2: GEOTECHNICAL INVESTIGATION AEI will task Ardaman & Associates, Inc. to conduct two soil borings along the south end of the of the AOI. The subsurface exploration report will include the estimated seasonal high water table elevation relative to the existing ground elevations, soil profiles, and general soil descriptions for each boring. AEI will review and QA/QC the subsurface investigation report prior to submitting it to the City. TASK 2 DELIVERABLES: • Signed and Sealed Professional Subsurface Exploration Report in digital format (pdf) TASK 3: SJRWMD PRE -APPLICATION MEETING AEI's Engineer and Environmental Scientist will attend one pre -application meeting with SJRWMD ERP staff regarding the prior permit application associated with installation of a dry retention pond. AEI will seek guidance from SJRWMD for the best location of a BMP to avoid any wetland impacts, either direct or secondary, and determine the best course of action for an alternative BMP design for the allotted space and location. TASK 3 DELIVERABLES: • Attend pre -application meeting with SJRMWD. City staff will receive an optional invite. • Meeting minutes and summary of discussion with SRJWMD staff. support@AppliedEcologylnc.com ® 321-499-3336 www.AppliedEcologylnc.com Scope and Fee — Harbor Heights Culvert Replacement February 7, 2025 City of Cape Canaveral, FL Page 3 of 6 TASK 4: CONCEPTUAL BMP MEMO AEI will prepare and present a memorandum summarizing potential BMP options for the AOI. The BMP objectives will be to primarily reduce recurring flooding along the west end of Long Point Road and address water quality treatment as a secondary component. Permitting considerations and practical implementation will be taken into consideration in the development of these BMP alternatives. TASK 4 DELIVERABLES, • Draft Memorandum with a summary and description of up to two (2) BMP options (PDF). • Final Memorandum addressing one round of revisions (PDF). TASK 5: PROJECT MANAGEMENT This effort includes time for initial project setup, coordination, and attending one in -person kick-off meeting with the City's staff to discuss the proposed approach, tasks, and schedule. Also, general status meetings are included. TASK 5 DELIVERABLES • Kick-off meeting agenda. • General status meetings between City staff and AEI Engineer. • Monthly Status Reports. • Monthly invoices. The following assumptions were used in the development of this scope of work: • Includes one (1) kick-off meeting will take place on -site at the City's offices and two (2) additional general meetings will be virtual. • Includes one (1) pre -application meeting with SJRWMD (virtually). • City staff will provide any stormwater infrastructure information, drainage maps, recent/current surveys (topo and/or easements), and/or as-builts, as available. • No custom watershed or hydraulic and hydrologic modeling is included. support@AppliedEcologyInc.com 321-499-3336 www.AppliedEcologylnc.com Scope and Fee — Harbor Heights Culvert Replacement February 7, 2025 City of Cape Canaveral, FL Page 4 of 6 FEE AND METHOD OF COMPENSATION We propose performing the above scope of services lump sum fee of $27,364.72. Monthly invoices will be billed based on the percentage of tasks completed during each calendar month. Details on the level of effort and associated cost by task are provided in Attachment A. If unforeseen conditions should require services beyond the scope of services described herein, Applied Ecology will notify you immediately of additional costs necessary to complete the project prior to proceeding. Services beyond those described herein would be invoiced in accordance with with the terms and professional labor rates of Applied Ecology, Inc. pursuant to the City's Professional Engineering and Surveying Continuing Services agreement (RFQ-2024-01). The table below provides the lump cost by task: +. e1 In • 1 Survey $1,331.32 2 Geotechnical Investigation $1,331.32 3 SJRWMD Meeting $947.46 4 Conceptual BMP Memo $9,052.32 5 Project Management $3,315.64 TOTAL LABOR FEES $16,004.72 TOTAL SUB -CONTRACTOR FEES $11,360.00 TOTAL PROJECT COST $27,364.72 SCHEDULE AEI can initiate work in 3 weeks upon receipt of a notice to proceed (NTP) from the City of Cape Canaveral. Based on anticipated NTP in early March 2025 AEI proposes the following schedule: support@AppliedEcologyInc.com 321-499-3336 www.AppliedEcologylnc.com Scope and Fee — Harbor Heights Culvert Replacement February 7, 2025 City of Cape Canaveral, FL Page 5 of 6 1 Survey Mar 2025 May 2025 2 Geotechnical Exploration Mar 2025 May 2025 3 SJRWMD Pre -Application Meeting Mar 2025 May 2025 4 Conceptual BMP Options 5 Project Management Assumes NTP in March 2025 AUTHORIZATION May 2025 Mar 2025 July 2025 Aug 2025 Please provide written authorization to proceed consistently with the terms and conditions of City's Professional Engineering and Surveying Continuing Services Contract (RFQ-2024-01). We appreciate the opportunity to offer our professional services on this project. If you have any questions concerning this proposal, please contact us at 321-499-3336. Sincerely, Claudia Listopad, Ph.D., GISP President, Principal Scientist Applied Ecology, Inc. ATTACHMENTS: Attachment A: Detailed level of effort and associated cost per task. Attachment B: Land and Sea Surveying Proposal Attachment C: Ardaman and Associates Geotechnical Investigation Proposal support@AppliedEcologyInc.com 321-499-3336 www.AppliedEcologylnc.com Scope and Fee — Harbor Heights Culvert Replacement February 7, 2025 City of Cape Canaveral, FL Page 6 of 6 ID Project Area (200ft) Site Outline na r>>au 10,pgcNi.:TRA, Cape Canaveral Project Location Long Point Proposal Figure 1. Long Point Project Area of Interest (AOI). t Corea USDA N 0 200 US Feet A Map Scale: 1:3,000 ECOLOGY support@AppliedEcologyInc.com el 321-499-3336 www.AppliedEcologylnc.com Attachment A: Detailed Level of Effort and Associated Cost by Subtask Task 1: Survey Subtask Description Sr Project Manager ($201.34) Principal Engineer ($189.11) Senior Scientist ($139.1) Senior Engineer ($158.85) Administrative Assistant ($73.11) Total Hours Total Cost 1 Management and review survey 0 2 0 6 0 8 $ 1,331.32 ALL Total Survey 0 2 0 6 0 8 $ 1,331.32 Task 2: Geotechnical Investigation Subtask Description Sr Project Manager ($201.34) Principal Engineer ($189.11) Senior Scientist ($139.1) Senior Engineer ($158.85) Administrative Assistant ($73.11) Total Hours Total Cost 1 Management and review report 0 2 0 6 0 8 $ 1,331.32 ALL Total Geotechnical Investigation 0 2 0 6 0 8 $ 1,331.32 Task 3: SJRWMD Meeting Subtask Description Sr Project Manager ($201.34) Principal Engineer ($189.11) Senior Scientist ($139.1) Senior Engineer ($158.85) Administrative Assistant ($73.11) Total Hours Total Cost 1 SJRWMD Pre -application Meeting 0 2 2 2 0 6 $ 974.12 ALL Total SJRWMD Meeting 0 2 2 2 0 6 $ 974.12 Task 4: Conceptual BMP Memo Subtask Description Sr Project Manager ($201.34) Principal Engineer ($189.11) Senior Scientist ($139.1) Senior Engineer ($158.85) Administrative Assistant ($73.11) Total Hours Total Cost 1 Memorandum: BMP Options Summary with Ecological Review 0 32 8 8 0 56 $ 9,052.32 ALL Total Conceptual BMP Memo 0 32 8 8 0 56 $ 9,052.32 Task 5: Project Management Subtask Description Sr Project Manager ($201.34) Principal Engineer ($189.11) Senior Scientist ($139.1) Senior Engineer ($158.85) Administrative Assistant ($73.11) Total Hours Total Cost 1 Kick-off Meeting and Project Setup 3 0 0 0 1 4 $ 677.13 2 General meetings (AEI & City staff) 3 2 0 0 0 5 $ 982.24 3 Monthly Status Reports 6 0 0 0 0 6 $ 1,208.04 4 Monthly Invoices 1.5 0 0 0 2 3.5 $ 448.23 ALL Total Project Management 13.5 2 0 0 3 18.5 $ 3,315.64 Page 1 of 2 Attachment A: Detailed Level of Effort and Associated Cost by Subtask Major Task Summary Task Description Sr Project Manager ($201.34) Principal Engineer ($189.11) Senior Scientist ($139.1) Senior Engineer ($158.85) Administrative Assistant ($73.11) Total Hours Total Cost 1 Survey 0 2 0 6 0 8 $ 1,331.32 2 Geotechnical Investigation 0 2 0 6 0 8 $ 1,331.32 3 SJRWMD Meeting 0 2 2 2 0 6 $ 974.12 4 Conceptual BMP Memo 0 32 8 8 0 56 $ 9,052.32 5 Project Management 13.5 2 0 0 3 18.5 $ 3,315.64 Total Labor 13.5 40 10 22 3 96.5 $16,004.72 Sub -Contractor Fees $ 11,360.00 Total Project $27,364.72 Page 2 of 2 1605 Chase Hammock Road, Merritt Island, Florida 32953 Office: 321-454-6310 ♦ Fax: 321-454-6998 ♦ E-mail: TC5170@aol.com February 3, 2025 Walker Dawson, PE Applied Ecology, Inc. 780 S Apollo Boulevard, Suite 220 Melbourne, FL 32901 RE: CC Long Point Road Dry Retention Pond Dear Walker, Land & Sea Surveying would like to submit this proposal to provide surveying services in support of the design and permitting services of a small dry retention pond at the terminal end of Long Point Road. Project Site Scope Land & Sea Surveying will complete a survey for design of the area outlined in red on the above image. We will work within the East 200 feet of the parcel from the terminal end of the road and along Long Point Road up to Sunset Court. .J- Construction Plans for Site "®"°"`" ��°°_ w,"_ --,v w� _- yr= ovoeo mu _._ `_.__ �. ..^_ Y �nw m ......Y I ;'oM �--11. •an,o, 4 , mn�n a ar.n ... mo wnreoxou� urv�x IAILIN ABBREVIAT[ONS: GENERAL CONBTRUCrON NOTES: LEGEND: Project Extent: East 200 feet of the parcel and Long Point Road The survey will include the following items: 1. Survey of the 200' section of parcel and into a portion of the conservation easement where northern mosquito ditches eastern terminal end is. (For the stormwater design overland flow from the wier). 2. Survey of the adjacent road, flow lines of the miami curbs, topography, and stormwater of Long Point Road up to Sunset Court (670 linear ft). 3. Survey of the edge of water on eastern edge of the northernmost mosquito ditch. 4. The boundary of the new 200' conservation easement with a legal description. We will survey all aboveground improvements, including edge of pavement, sidewalks, street signs, curbing, electric/light poles, etc. We will also collect elevation data on cross -sections every 25 feet. We will tie into published NGS monuments and set a minimum of two control points at the project site. Elevations will be referenced to NAVD '88 datum and horizontal datum will be that of NAD '83 Florida State Plane Coordinates East Zone 901. February 3, 2025 CC Long Point Road Dry Retention Pond Page 2 of 4 We will prepare survey drawings showing cross -sectional data and all improvements located. Drawings will be delivered electronically in PDF and CAD formats with ASCII point file of collected data. Terms Land & Sea Surveying will provide services as described for the following fees: _Description Quantity Rate Amount 2-man Field Crew 30 hours $185/hour $5,550 CAD Technician 30 hours $95/hour $2,850 Professional Land Surveyor 6 hours $185/hour $1,110 TOTAL $9,510 Any additional services requested will be provided on a time -and -material basis according to the schedule of fees below: Description Rate 1-man Field Crew $125/hour 2-man Field Crew $185/hour 3-man Field Crew $275/hour CAD Technician $95/hour Professional Land Surveyor $185/hour GPS Survey Crew $1,850/day Aerial Drone Survey Crew $4,850/day Utility Locate/ Potholing Crew $2,850/day Assistant Project Manager $95/hour We will invoice upon completion and payment will be due on receipt. Any invoices not paid within 30 days will be subject to a 3% monthly late fee. Any additional costs, including, but not limited to attorney or legal fees, incurred in the collection of payment for these services will be the responsibility of the client. This proposal represents the entire agreement between the client and Land & Sea Surveying Concepts, Inc. Any purchase order or contract submitted in conjunction with this proposal must reference the original proposal document and the stated terms and conditions. Once accepted the proposal becomes a binding contract and may only be modified in writing with the agreement of both parties. This proposal is valid for only forty-five days from the above date. This letter signed below by an officer of the company and returned to us, shall indicate your acceptance of our proposal and serve as our notice to proceed with the services described herein. If you have any questions, please contact me at 321-454-6310 or 321-258-9734. February 3, 2025 CC Long Point Road Dry Retention Pond Page 3 of 4 Sincerely, Tim Carlile, PLS President APPROVED AND ACCEPTED: By: For: (Signature) (Printed Name & Title) (Company) (Date) February 3, 2025 CC Long Point Road Dry Retention Pond Page 4 of 4 Ardaman & Associates, Inc. Geotechnical, Environmental and Materials Consultants February 3, 2025 Proposal File No. 2523-019 Applying Ecology 780 S. Apollo Boulevard, Suite 220 Melbourne, Florida 32901 Attention: Mr. Walker Dawson, PE Subject: Proposal for Subsurface Exploration Long Point Park Cape Canaveral, Florida Dear Mr. Dawson: As requested, we are pleased to present this proposal for conducting a subsurface exploration for the subject project. The scope of our work will include collecting soil stratigraphy and groundwater level data on the project site. The following summarizes our proposed scope of work and associated fees for conducting the subject exploration. FIELD EXPLORATION The requested field exploration program will include drilling two hand auger borings to a depth of 1 to 2 feet below the encountered groundwater level or to a maximum depth of 5 feet below existing ground surface, whichever is encountered first, at accessible locations on the project site. The auger borings will be drilled using a hand-held, 3-inch diameter bucket auger. Each sample will be removed from the auger in the field and then examined and visually classified by our engineering technician. Representative portions will be sealed and packaged for transportation to our laboratory for further analysis as required. Water level observations will be made in the boreholes during the drilling operation. Upon completion of drilling, the boreholes will be backfilled with soil cuttings. LABORATORY PROGRAM Routine laboratory visual classification will be performed by a geotechnical engineer along with specific classification tests deemed necessary (i.e., percent fines, organic content). ENGINEERING REPORT Soil stratigraphy and groundwater level data collected during the exploration will be presented in a written report upon completion of the study. The report will also include our estimate of the normal seasonal high groundwater level at the boring locations and a general discussion of the drainage characteristics of the soils encountered within the borings. 1300 N. Cocoa Boulevard, Cocoa, FL 32922 Phone (321) 632-2503 Louisiana: Baton Rouge, New Orleans, Shreveport Florida: Bartow, Cocoa, Fort Myers, Miami, Orlando, Port St. Lucie, Sarasota, Tallahassee, Tampa, West Palm Beach Texas: Houston -2- Applied Ecology Proposal File No. 2523-019 COST ESTIMATE The costs associated with the aforementioned tasks will not exceed $1,850.00 without prior authorization from the client. CLOSURE This proposal is subject to the following conditions: (1) access to boring locations is to be readily available to our field personnel, (2) the proposed number of borings and the boring depths will be adequate, (3) Ardaman & Associates will not take responsibility for damages to underground structures and/or services that are not located by Sunshine One -Call; their locations are to be provided by the client or owner prior to commencement of the field work, and (4) exploration or evaluation of the environmental (ecological or hazardous/toxic material related) condition of the site and subsurface is not included. We appreciate the opportunity to submit this proposal and look forward to working with you on this project. If this proposal meets with your approval, please indicate your acceptance by signing and returning the attached Proposal/Project Acceptance sheet. Please call if you have any questions or require additional information. Very truly yours, ARDAMAN & ASSOCIATES, INC. Jason P. Manning, P.E. Branch Manager -' Ardaeman Ardaeman PROPOSAL/PROJECT ACCEPTANCE AND AGREEMENT PROJECT INFORMATION: Project Name Long Point Park Project Location Cape Canaveral, Florida Proposal Number and Date 2523-019; dated February 3, 2025 Description of Services Subsurface Exploration Estimated Fee $1,850.00 PROPERTY OWNER IDENTIFICATION: Name Property Identification Number Address City/State Zip Code Phone Attention Title SPECIAL INSTRUCTIONS: PAYMENT TERMS: Payment shall be due within 30 days after date of each periodic invoice. Interest at the rate of 18% per annum (or the highest rate allowable by law) shall accrue on all amounts not paid within 30 days after date of invoice. All attorney fees and expenses associated with collection of past due invoices will be paid by Client. Failure to timely pay any invoice shall constitute a waiver of any and all claims arising from or related to Ardaman & Associates, Inc.'s services, including but not limited to the services described in this Proposal. PROPOSAL ACCEPTANCE: By accepting this Proposal, the Terms and Conditions of this Proposal, including the Terms on this page, and Ardaman & Associates, Inc.'s General Conditions appearing on the following page of this Proposal, are incorporated herein by reference. In the event this Proposal Acceptance was received by facsimile, Client hereby confirms that the above described Proposal, the Terms and Conditions of this Proposal, including the Terms on this page, and Ardaman & Associates, Inc.'s General Conditions have been made available and are incorporated in this agreement. Accepted this day of 2025 (Print or type individual, firm or corporate body name) (Signature of authorized representative) (Print or type name of authorized representative and title) Revision 2017 — FL GENERAL CONDITIONS Parties And Scope Of Work —A&A shall include said company and any subsidiary or affiliate performing the Work. "Work" means the specific services to be performed by A&A as set forth in A&A's proposal as well as any additional services requested or accepted by Client. "Client" refers to the person or business entity ordering the Work to be done by A&A. If the Client is ordering the Work on behalf of a third party or intends to provide A&A's Work to induce a third party's reliance, Client shall disclose the identity of such third party to A&A in writing before the commencement of A&A's Work hereunder. In the event Client fails to disclose the identity of such third party prior to commencement of A&A's Work, A&A will owe no legal duty to such third party unless the third party negotiates and obtains a written reliance letter from A&A. Client agrees that A&A's professional duties are specifically limited to the Work as set forth in A&A's proposal. The Client assumes sole responsibility for determining whether the quantity and the nature of the Work ordered by the Client is adequate and sufficient for the Client's intended purpose. A&A's Work is for the exclusive use of Client. In no event shall A&A owe any legal duty to any third party (including, but not limited to, assignees, successors in interest and subsequent purchasers) unless those third parties are disclosed by Client in accordance with this paragraph and those third parties accept these General Conditions. On -Call Services — In the event A&A is retained to perform construction materials testing ("CMT"), including but not limited to proctor and soil density tests, concrete tests, etc., on an On -Call basis such that A&A is not retained to perform continuous observations of construction, Client assumes sole responsibility for determining the type, location and frequency of sampling and testing. In such On -Call testing, A&A's test results are only representative of conditions at the test location and elevation, and different conditions may exist at other locations and other elevations. Furthermore, in the event Client fails to properly determine the location or frequency of sampling and testing, under no circumstances will A&A assume that duty by performing its CMT services. Right -of -Entry — Unless otherwise agreed, Client will furnish right -of -entry on the property for A&A to make the planned borings, surveys, and/or explorations. A&A will take reasonable precautions to minimize damage to the property caused by its equipment and sampling procedures, but the cost of restoration or damage which may result from the planned operations is not included in the contracted amount. Damage to Existing Man-made Objects — It shall be the responsibility of the Client to disclose the presence and accurate location of all hidden or obscure man-made objects relative to field tests, sampling, or boring locations. Client waives any claim against A&A and A&A's subcontractors arising from any damage to existing man- made objects. In addition, Client shall defend, indemnify, and hold A&A and A&A's subcontractors harmless from any third party claim arising from damage to existing man-made objects. Client's obligation to indemnify for such third -party claims is limited to $1,000,000 per occurrence which the parties agree bears a reasonable relationship to this Agreement. Limitation of Liability - A&A shall perform services for Client in a professional manner, using that degree of care and skill ordinarily exercised by and consistent with the standards of competent consultants practicing in the same or a similar locality as the project. In the event any portion of the services fails to comply with this obligation and A&A is promptly notified in writing prior to one year after completion of such portion of the services, A&A will re -perform such portion of the services, or if re - performance is impracticable, A&A will refund the amount of compensation paid to A&A for such portion of the services. In no event shall A&A be liable for any special, indirect, incidental, or consequential damages. The remedies set forth herein are exclusive and the total liability of A&A whether in contract, tort (including negligence whether sole or concurrent), or otherwise arising out of, connected with or resulting from any and all services provided by A&A, including but not limited to the Work, shall not exceed the total fees paid by Client or $50,000.00, whichever is less. PURSUANT TO §558.0035, FLORIDA STATUTES, A&A'S INDIVIDUAL EMPLOYEES AND/OR AGENTS MAY NOT BE HELD INDIVIDUALLY LIABLE FOR NEGLIGENCE ARISING OUT OF, CONNECTED WITH, OR RESULTING FROM THEIR SERVICES PROVIDED PURSUANT TO THIS AGREEMENT. Sampling or Testing Location — Unless specifically stated to the contrary, the unit fees included in this proposal do not include costs associated with professional land surveying of the site or the accurate horizontal and vertical locations of tests. Field tests or boring locations described in our report or shown on our sketches are based on specific information furnished to us by others or estimates made in the field by our technicians. Such dimensions, depths or elevations should be considered as approximations unless otherwise stated in the report. Sample Handling and Retention — Generally test samples or specimens are consumed and/or substantially altered during the conduct of tests and A&A, at its sole discretion, will dispose (subject to the following) of any remaining residue immediately upon completion of test unless required in writing by the Client to store or otherwise handle the samples. (a) NON HAZARDOUS SAMPLES: At Client's written request, A&A will maintain preservable test samples and specimens or the residue therefrom for thirty (30) days after submission of A&A's report to Client free of storage charges. After the initial 30 days and upon written request, A&A will retain test specimens or samples for a mutually acceptable storage charge and period of time. (b) HAZARDOUS OR POTENTIALLY HAZARDOUS SAMPLES: In the event that samples contain substances or constituents hazardous or detrimental to human health, safety or the environment as defined by federal, state or local statutes, regulations, or ordinances ("Hazardous Substances" and "Hazardous Constituents", respectively), A&A will, after completion of testing and at Client's expense: (i) return such samples to Client; (ii) using a manifest signed by Client as generator, will have such samples transported to a location selected by Client for final disposal. Client agrees to pay all costs associated with the storage, transport, and disposal of such samples. Client recognizes and agrees that A&A is acting as a bailee and at no time does A&A assume title of said waste. Discovery of Differing Site Conditions or Unanticipated Hazardous Materials — Differing site conditions or certain types of hazardous materials (unanticipated materials) may exist at a site where there is no reason to believe they could or should be present. A&A and Client agree that the discovery of unanticipated materials constitutes a changed condition mandating a renegotiation of the scope of work or termination of services. A&A and Client also agree that the discovery of unanticipated materials may make it necessary for A&A to take immediate measures to protect health and safety. A&A agrees to notify Client as soon as practicable should unanticipated materials be encountered. Client encourages A&A to take any and all measures that, in A&A's professional opinion, are justified to preserve and protect the health and safety of A&A's personnel and the public. Client agrees to compensate A&A thr the additional cost of working to protect employees' and the public's health and safely. In addition, Client waives any claim against A&A arising from A&A's discovery of unanticipated materials. Indemnification — Client agrees to defend, indemnify, and save harmless A&A from all claims, including negligence claims, suits, losses, personal injuries, death and property liability resulting from the actions or inactions of Client, Client's contractors, representatives, agents and employees. Assignment — Client hereby agrees that this Agreement shall not be assignable by Client without A&A's written consent. Legal Jurisdiction — The parties agree that any litigation shall be governed by the laws of the State of Florida and only be brought in a court of competent jurisdiction located in Orlando, Orange County, Florida. All causes of action, including but not limited to actions thr indemnification and contribution, arising out of A&A's Work shall be deemed to have accrued and the applicable statutes of limitation, which are unaltered by this provision, shall commence to run not later than the date of issuance of A&A's final invoice for the Work. Each of the parties hereto irrevocably waives any and all right to trial by jury in any legal proceeding arising out of or relating to this agreement. Compliance With Laws - A&A shall perform its services consistent with the applicable standard of care and endeavor to incorporate laws, regulations, codes, applicable at the time the work is performed. In the event that standards of practice change during the Project, A&A shall be entitled to additional compensation where additional services are needed to conform to the standard of practice. Both A&A and the Client shall abide by all local, state, and federal regulations and laws, the U.S. Foreign Corrupt Practices Act, UK Bribery Act and other laws as may apply. Termination - A&A may terminate this Agreement with cause for non-payment of invoices upon fourteen (14) days written notice. Force Majeure - A&A shall not be held responsible for any delay or failure in performance caused by fire, flood, explosion, war, strike, embargo, government requirement, civil or military authority, acts of God, pandemic, epidemic, government shutdowns, act or omission of subcontractors, carrier, clients, or other similar causes beyond its control. Drafting and Severability — This Agreement has been drafted by all Parties hereto and shall not be construed against one Party or in favor of any other Party. In the event that any provision of this Agreement is held invalid, the remainder of this Agreement shall be fully enforceable. 6/22/23 CITY OF CAPE CANAVERAL CITY COUNCIL MEETING • FEBRUARY 18, 2025 AGENDA ITEM SUMMARY • ITEM # 10 Subject: Interim City Manager Pay Adjustment. Submitted to: Legislative Summary: At its January 28, 2025 Special Meeting, following adjournment, City Council appointed Administrative/Financial Services Director John DeLeo to serve as Interim City Manager through February 18, 2025. Pursuant to Section 7.03(5) of the City's Employment Manual, an employee receiving a temporary acting promotion for two consecutive weeks or more is entitled to a compensation adjustment. This adjustment shall not exceed 5% above the employee's current salary or the starting salary for the position being temporarily filled, whichever is greater. Accordingly, Interim City Manager John DeLeo will receive a 5% pay increase, effective Wednesday, January 29, 2025. However, under the City Charter, the City Manager serves at the will of the City Council and receives a salary set by the Council. If the City Council chooses, it may retroactively adjust the salary to reflect a more commensurate compensation for the position of City Manager instead of the 5% adjustment provided under the Employment Manual. On January 29, 2025, Human Resources + Risk Management Director Harmon inquired, via Memo, if any Member of Council would like to take action on this Item at the February 18, 2025 City Council Regular Meeting, which Mayor Morrison responded affirmatively on January 31, 2025. It is now incumbent upon City Council to discuss and take action on this adjustment as they see fit. Attachment: Human Resources + Risk Management Memo dated January 29, 2025 Financial Impact: Contingent upon City Council action; Staff time and effort to prepare this agenda item. Reviewed by Acting Finance Director: Cheryl Puleo Memo Human Resources + Risk Management TO: Honorable Mayor and Members of the City Council VIA: City Clerk's Office FROM: Natalie Harmon, Human Resources + Risk Management Director �y DATE: January 29, 2025 RE: Interim City Manager Pay Adjustment Pursuant to Section 7.03(5) of the City's Employment Manual, an employee receiving a temporary acting promotion for two consecutive weeks or more is entitled to a compensation adjustment. This adjustment shall not exceed 5% above the employee's current salary or the starting salary for the position being temporarily filled, whichever is greater. Accordingly, Interim City Manager John DeLeo will receive a 5% pay increase, effective Wednesday, January 29, 2025. However, under the City Charter, the City Manager serves at the will of the City Council and receives a salary set by the Council. If the City Council chooses, it may retroactively adjust the salary to reflect a more commensurate compensation for the position of City Manager instead of the 5% adjustment provided under the Employment Manual. If you wish to take action on this matter, please notify the City Clerk prior to the February 18, 2025, meeting. Should you have any questions or require further assistance, please do not hesitate to contact me at (321) 868-1220 ext. 210. CITY OF CAPE CANAVERAL CITY COUNCIL MEETING • FEBRUARY 18, 2025 AGENDA ITEM SUMMARY • ITEM # 11 Subject: Interim City Manager Appointment. Department: Legislative Summary: At its January 28, 2025 Special Meeting, following adjournment, City Council appointed Administrative/Financial Services Director John DeLeo to serve as Interim City Manager through February 18, 2025, with the understanding that Council would then address the vacant City Manager position at its next Regular Meeting. It is now incumbent upon Council to appoint a new Interim City Manager to fill the position until such time a City Manager is appointed. Attachments: None. CITY OF CAPE CANAVERAL CITY COUNCIL MEETING • FEBRUARY 18, 2025 AGENDA ITEM SUMMARY • ITEM # 12 Subject: Public Records Discussion Department: City Council Summary: Discuss Public Records Requirements and Statutes Submitting Council Member: Kay Jackson Attachment(s): CITY OF CAPE CANAVERAL CITY COUNCIL MEETING • FEBRUARY 18, 2025 AGENDA ITEM SUMMARY • ITEM # 13 Subject: Discussion on Appointing a New City Manager Department: City Council Summary: Given the current vacancy in the City Manager position, this agenda item will provide an opportunity for the City Council to discuss the appointment process, including: • Reviewing relevant City Charter and Code sections that guide the appointment process. • Establishing selection criteria, qualifications, and priorities for the new City Manager. • Determining whether to conduct a nationwide or regional search. • Considering public input and stakeholder engagement in the selection process. • Reviewing contract terms, compensation, and performance expectations for the role. This discussion will ensure that the City Council takes a strategic approach to selecting a qualified and experienced City Manager, capable of leading the city's administration effectively while maintaining accountability, efficiency, and alignment with the City's long-term vision. The City of Cape Canaveral operates under a council-manager form of government, as established by the City Charter and Code of Ordinances. In this system, the City Council holds the authority to appoint and remove the City Manager by a majority vote, either with or without cause. Given the critical role of the City Manager in overseeing daily operations, implementing council policies, and ensuring effective municipal governance, it is imperative that the hiring process is transparent, structured, and aligned with the city's long-term objectives. According to the City Code and Charter, the City Manager's responsibilities include: • Providing administrative leadership and coordination of City staff and board activities. • Reviewing programs and projects with the City Council and department heads. • Assisting the Mayor in executive responsibilities and directing city affairs. • Preparing and submitting the annual budget for City Council approval. • Overseeing hiring, supervision, and management of City employees and departments. • Ensuring the effective administration of all city operations as prescribed by the Charter. City Manager Hiring Framework 1. Establishing the Hiring Process • Define the timeline for hiring a permanent city manager. City of Cape Canaveral City Council Meeting • February 18, 2025 Agenda Item # 13 Page 2 of 3 • Determine whether to conduct a nationwide search or limit applicants to a specific region. • Discuss the role of an external recruiting firm or if the process will be handled internally. • Establish an application period and a deadline for submissions. 2. Qualifications and Job Description Review • Review and refine the job description to align with the city's current needs and long-term goals. • Define minimum qualifications, preferred experience, and key competencies (e.g., fiscal responsibility, leadership, community engagement). • Consider if experience in Florida municipal government or dealing with similar city challenges (e.g., flooding, infrastructure, economic development) should be a requirement. 3. Stakeholder and Public Input • Determine how residents, business owners, and other stakeholders will provide input (public forums, surveys, advisory committees). • Discuss how City Council Members will weigh public concerns and feedback in the hiring process. 4. Compensation and Contract Terms • Review and set the salary range based on market comparisons. • Define benefits, relocation assistance (if applicable), and performance incentives. • Discuss contract terms, including length of service, severance, and termination conditions. 5. Interim City Manager Performance Review • Conduct an assessment of the interim city manager's performance and determine if they should be considered for the permanent role. • Discuss any needed policy adjustments based on lessons learned during the interim period. 6. Candidate Selection and Interview Process • Define the screening and interview process (e.g., panel interviews, public Q&A, written responses). • Determine who will be involved in the selection process (council, community leaders, department heads). • Set evaluation criteria and establish scoring methods for candidates. 7. Transparency and Ethics in Hiring City of Cape Canaveral City Council Meeting • February 18, 2025 Agenda Item # 13 Page 3 of 3 • Review legal and ethical considerations to ensure fairness in hiring. • Define conflict -of -interest guidelines for council members and staff. • Establish public disclosure policies to maintain transparency. 8. Expectations for the New City Manager • Outline immediate priorities for the new city manager (e.g., unresolved community development issues, flooding mitigation, budget alignment). • Define performance expectations and key performance indicators (KPIs) for the first year. • Discuss potential probationary periods and performance review timelines. Recommended Next Steps • Seek necessary City Staff and City Attorney input to review, amend and approve a hiring framework at the next council meeting • Determine whether an external recruiting firm is desired and invite firms to propose services at the same meeting or following the approval of the above framework. • Open the job application process and establish the public engagement plan. Action Requested: Review the recommended next steps and schedule any necessary meetings (workshops, special, regular) to advance the process in hiring a City Manager. Submitting Member: Mayor Wes Morrison Attachment(s): None ITEM # 14 City of Cape Canaveral John DeLeo, Administrative/Financial Director P.O. Box 326 Cape Canaveral, FL 32920 (321) 868-1230 (321) 868-1248 fax j.deleo@cityofcapecanaveral.org Memo TO: The Honorable Mayor and Members of the City Council VIA: Todd Morley, City Manager FROM: John DeLeo, Administrative/Financial Services Director DATE: January 23, 2025 RE: Monthly Financial Report— December 2024 Staff is pleased to present the Monthly Financial Report for the period ending December 31, 2024. At this point in the Fiscal Year, the Year -to -Date Actuals should be 25% of the total annual budget. Total General Fund Departmental costs are 8.5% below target. Administrative Services is running above target at 27%. Community Development/Code Enforcement/Economic Development is under target at 16.4%. Building Department is under target at 15%. Protective Services are right on target by 25%. Fire Rescue is running above target by 1%. Parks Recreation/Community Affairs is 5.9% below target. Non -Departmental expenditures are below budgetary projections by 11.3%. The Community Redevelopment Agency (CRA) has incurred $29,520 of expenses for the current Fiscal Year. Wastewater Fund overall costs are under target at18.3%. The Stormwater Fund is under target cost at 7.9%. The City's General Fund investments total $4,835,583.13; Special Revenue investments total $1,610,802.81; and Enterprise Fund investments total $1,223,963.11 The Grand total of all investments is $7,670,349.05. The Annual Rate of Return for each Investment is attached. If you have questions or wish anything additional, please contact me. City of Cape Canaveral Fund Narrative Period Ended December 31, 2024 Revenue (3rd month of fiscal year = 25%) Ad Valorem Tax To date, the City has received 78.2% of Ad Valorem revenue. The City saw the first Ad Valorem payment in November, and should have the highest income in December. Local Option Gas Tax This amount represents actual for October and accruals for November and December. This is on target at 26.6%. Franchise Fees, Utility Service Taxes and Communications Service Tax This amount represents accruals for November and December, and some actuals for October and November. These are above target at 30.3% Permits and Licenses Permits and Licenses are below target at 12.2%. This will see greatest revenue in August/September when the BTR renewals are mailed out. State Shared Revenues These revenues are above target at 27.3%. This amount represents some actuals for October -December, as well as some accruals. This revenue source includes State Sales Tax, Municipal Gas Tax, Mobile Home Licenses, Alcoholic Beverage Licenses, and Local 1/2 Cent Sales Tax. Garbage and Recycling Revenues This amount represents actual collections for October and November and an accrual for December. These are above target at 32.7%. Recreation Fees (Leisure Services) Recreation Fees are below target at 22.8%. Investment Income Investment Income is below target at 15.5%. This is a direct result of a fluctuating market in the rate of return. Future events may affect current rate of return. Utility Operating Income (Wastewater Fund) This amount represents actual collections for October and November and an accrual for December. It is above target at 32.9%. Stormwater Utility Fees (Stormwater Fund) This amount represents actual collections for October and November and an accrual for December. It is above target at 33.1%. City of Cape Canaveral Statement of Revenues&Expenditures Period Ended December 31,2024 GENERAL FUND FY 2024-2025 Nov 24 YTD %OF TARGET BUDGET ACTUAL BUDGET ACTUAL REVENUE Cash Forward 3,763,256 313,605 8.3% 940,814 Cash Forward- R&R 200,000 - 0.0% 50,000 Ad Valorem Taxes 6,307,153 4,929,214 78.2% 1,576,788 Local Option Gas Tax 335,550 89,116 26.6% 83,888 Franchise Fees 1,058,867 335,649 31.7% 264,717 Utility Taxes 1,525,589 415,401 27.2% 381,397 Communications Service Tax 438,000 139,462 31.8% 109,500 Permits&Licenses 921,008 112,313 12.2% 230,252 Federal Grants 285,000 56,292 19.8% 71,250 State Grants 75,000 - 0.0% 18,750 State Shared Revenue 1,145,454 312,641 27.3% 286,364 Local Shared Revenue 225,900 - 0.0% 56,475 Charges for Services 47,837 3,672 7.7% 11,959 Garbage&Recycling Revenue 1,898,405 620,728 32.7% 474,601 Recreation Fees 236,120 53,867 22.8% 59,030 Fines&Forfeitures 11,075 2,434 22.0% 2,769 Interest Income 365,737 56,630 15.5% 91,434 Fire Hydrant Rental Fee 85,637 22,169 25.9% 21,409 Miscellaneous Revenue 70,249 28,271 40.2% 17,562 PAL Program Revenue 50,000 34,727 69.5% 12,500 Transfer from School Guard Crossing Fund 2,100 - 0.0% 525 Transfer from CRA Fund 814,173 - 0.0% 203,543 Transfer from Impact Fees Fund 1,200,000 - 0.0% 300,000 Contribution from Wastewater Fund 820,656 205,164 25.0% 205,164 Contribution from Stormwater Fund 19,566 4,892 25.0% 4,892 TOTAL REVENUES 21,902,332 7,736,246 35.3% 5,475,583 EXPENDITURE Legislative 80,945 7,621 9.4% 20,236 Administrative Services 737,496 198,966 27.0% 184,374 Comm Dev/Code Enf/Econ Development 1,001,787 164,242 16.4% 250,447 Protective Services 3,830,808 956,674 25.0% 957,702 Fire/Rescue Services 2,947,237 766,915 26.0% 736,809 Building 457,139 68,744 15.0% 114,285 Infrastructure Maintenance 3,453,155 262,271 7.6% 863,289 Resiliency Division 418,246 55,464 13.3% 104,561 Parks Recreation +Community Affairs 1,832,052 350,029 19.1% 458,013 Legal Services 328,481 34,383 10.5% 82,120 Solid Waste 1,900,208 455,847 24.0% 475,052 Debt Service 815,099 - 0.0% 203,775 Non-Departmental 3,785,553 295,216 7.8% 946,388 Contingency 314,126 - 0.0% 78,532 TOTAL EXPENDITURES 21,902,332 3,616,374 16.5% 5,475,583 Excess of Revenues Over/(Under) Expenditures 4,119,871 Page 1 of 7 City of Cape Canaveral Statement of Revenues&Expenditures Period Ended December 31,2024 POLICE EDUCATION FUND FY 2024-2025 Nov 24 YTD %OF TARGET BUDGET ACTUAL BUDGET ACTUAL REVENUE Police Education Income 972 218 22.4% 243 Interest Income 300 130 43.3% 75 TOTAL REVENUES 1,272 348 27.4% 318 EXPENDITURE Education&Training - Contingency 1,272 - 0.0% 318 TOTAL EXPENDITURES 1,272 - 0.0% 318 Excess of Revenues Over/(Under) Expenditures 348 FIRE PROTECTION FUND FY 2024-2025 Nov 24 YTD %OF TARGET BUDGET ACTUAL BUDGET ACTUAL REVENUE Cash Forward R&R - - Interest Income 250 0.0% 63 TOTAL REVENUES 250 - 0.0% 63 EXPENDITURE Contingency 250 0.0% 63 TOTAL EXPENDITURES 250 - 0.0% 63 Excess of Revenues Over/(Under) Expenditures - Page 2 of 7 City of Cape Canaveral Statement of Revenues&Expenditures Period Ended December 31,2024 SCHOOL CROSSING GUARD FUND FY 2024-2025 Nov 24 YTD %OF TARGET BUDGET ACTUAL BUDGET ACTUAL REVENUE Cash Forward 2,100 0.0% 525 Parking Fine Surcharge 440 30 6.8% 110 TOTAL REVENUES 2,540 30 1.2% 635 EXPENDITURE Transfer to General Fund 2,540 0.0% 635 Contingency - 0.0% - TOTAL EXPENDITURES 2,540 - 0.0% 635 Excess of Revenues Over/(Under) Expenditures 30 LIBRARY FUND FY 2024-2025 Nov 24 YTD %OF TARGET BUDGET ACTUAL BUDGET ACTUAL REVENUE Ad Valorem Taxes 83,166 65,003 78.2% 20,792 Interest Income 8,796 3,632 41.3% 2,199 TOTAL REVENUES 91,962 68,635 74.6% 22,991 EXPENDITURE Operating Expenses 37,725 28,663 76.0% 9,431 Capital Purchases 30,000 2,218 7.4% 7,500 Contingency 24,237 - 0.0% 6,059 TOTAL EXPENDITURES 91,962 30,880 33.6% 22,991 Excess of Revenues Over/(Under) Expenditures 37,754 Page 3 of 7 City of Cape Canaveral Statement of Revenues&Expenditures Period Ended December 31,2024 CAPE CANAVERAL COMMUNITY REDEVELOPMENT AGENCY FY 2024-2025 Nov 24 YTD %OF TARGET BUDGET ACTUAL BUDGET ACTUAL REVENUE Cash Forward 500,000 50,000 10.0% 125,000 Shared Revenue from Cape Canaveral 1,489,627 - 0.0% 372,407 Shared Revenue from Brevard County 1,360,216 1,359,611 100.0% 340,054 Interest Income 8,000 2,208 27.6% 2,000 Transfer from General Fund 500,000 2,644 0.5% 125,000 TOTAL REVENUES 3,857,843 1,414,464 36.7% 964,461 EXPENDITURE Operating Expenses 105,215 4,021 3.8% 26,304 Capital Purchases 2,593,000 25,500 1.0% 648,250 Debt Service 858,146 - 0.0% 214,536 Transfer to General Fund 0 - 100.0% 0 Contingency 301,482 0.0% 75,371 TOTAL EXPENDITURES 3,857,843 29,521 0.8% 964,461 Excess of Revenues Over/(Under) Expenditures 1,384,943 Page 4 of 7 City of Cape Canaveral Statement of Revenues&Expenditures Period Ended December 31,2024 IMPACT FEES FUND FY 2024-2025 Nov 24 YTD %OF TARGET BUDGET ACTUAL BUDGET ACTUAL REVENUE Cash Forward 1,200,000 - 0.0% 300,000 Interest from Investment - 11,833 100.0% - Impact Fees- Police 38,484 - 0.0% 9,621 Impact Fees- Fire/Rescue 6,753 - 0.0% 1,688 Impact Fees-Transportation - 0.0% - Impact Fees- Parks/Recreation 45,471 - 0.0% 11,368 Impact Fees-General Government 31,713 - 0.0% 7,928 Impact Fees-Aerial Fire Truck 19,041 - 0.0% 4,760 Impact Fees- Library 24,009 - 0.0% 6,002 Transfer in from General Fund - 0.0% - TOTAL REVENUES 1,365,471 11,833 0.9% 41,368 EXPENDITURE Transfer to General Fund 1,200,000 Contingency 165,471 0.0% 41,368 TOTAL EXPENDITURES 1,365,471 - 0.0% 41,368 Excess of Revenues Over/(Under) Expenditures 11,833 LAW ENFORCEMENT TRUST FUND FY 2024-2025 Nov 24 YTD %OF TARGET BUDGET ACTUAL BUDGET ACTUAL REVENUE Interest-State 42 19 44.1% 11 Transfer from General Fund 15,728 - 0.0% 3,932 TOTAL REVENUES 15,770 19 0.1% 3,943 EXPENDITURE School Resource Officer 15,770 - 0.0% 3,943 TOTAL EXPENDITURES 15,770 - 0.0% 3,943 Excess of Revenues Over/(Under) Expenditures 19 Page 5 of 7 City of Cape Canaveral Statement of Revenues&Expenditures Period Ended December 31,2024 WASTEWATER ENTERPRISE FUND FY 2024-2025 Nov 24 YTD %OF TARGET BUDGET ACTUAL BUDGET ACTUAL REVENUE Cash Forward 553,896 - 0.0% 138,474 Federal Grant 127,500 - 0.0% 31,875 Utility Operating Income 5,250,000 1,726,531 32.9% 1,312,500 Utility Penalty Income 68,000 22,821 33.6% 17,000 Sewer Assessment Fees 168,730 - 0.0% 42,183 Reuse Hook-Up Fees 2,925 - 0.0% 731 Reclaimed Water Revenue 91,650 31,908 34.8% 22,913 Investment Income 16,800 7,369 43.9% 4,200 Sale of Fixed Assets 0 - 0.0% 0 Transfer from General Fund 0 945 100.0% 0 Transfer from CRA Fund 43,047 - 0.0% 10,762 SRF Loan Proceeds 1,560,000 - 0.0% 390,000 Miscellaneous Income 4,500 - 0.0% 1,125 Insurance Claims - 0.0% - TOTAL REVENUES 7,887,048 1,789,574 22.7% 1,971,762 EXPENDITURE Personal Services 2,140,206 554,158 25.9% 535,051 Operating Expenses 1,927,426 391,754 20.3% 481,856 Debt Service 764,649 182,496 23.9% 191,162 Capital Purchases 2,215,000 110,987 5.0% 553,750 Insurance Claims 0.0% - Contribution to General Fund 820,656 205,164 25.0% 205,164 Contingency 19,111 0.0% 4,778 TOTAL EXPENSES 7,887,048 1,444,559 18.3% 1,971,762 Excess of Revenues Over/(Under) Expenses 345,015 Page 6 of 7 City of Cape Canaveral Statement of Revenues&Expenditures Period Ended December 31,2024 STORMWATER ENTERPRISE FUND FY 2024-2025 Nov 24 YTD %OF TARGET BUDGET ACTUAL BUDGET ACTUAL REVENUE Cash Forward 620,000 0.0% 155,000 Grants 0 0.0% 0 Stormwater Utility Fees 1,104,000 365,774 33.1% 276,000 Miscellaneous Income 0 - 0.0% 0 Investment Income 9,600 5,357 55.8% 2,400 Transfer from General Fund 550,600 - 0.0% 137,650 TOTAL REVENUES 2,284,200 371,130 16.2% 571,050 EXPENDITURE Personal Services 384,479 99,891 26.0% 96,120 Operating Expenses 267,684 20,774 7.8% 66,921 Capital Purchases 1,561,700 54,487 3.5% 390,425 Contribution to General Fund 19,566 4,892 25.0% 4,891 Contingency 50,771 0.0% 12,693 TOTAL EXPENSES 2,284,200 180,043 7.9% 571,050 Excess of Revenues Over/(Under) Expenses 191,087 Page 7 of 7 Florida State Treasury - Special Purpose Investment Account (SPIA) & FL SAFE As of December 31, 2024 Funds were invested with the State of Florida Division of Treasury, with a rate of return 3.65% Interest earned for the month: General Fund Committed (Constrained by Council) Expansion Recreation Expansion Police A1A Replenishment Capital Equipment Renewal & Replacement Total Committed Assigned - General Fund Emergency Reserve Unassigned Total General Fund SPIA Investments Florida Safe General Fund Emergency Reserve Florida Safe Note 2021 Florida Safe ARPA Reserve Total General Fund Florida Safe Investments Avg Monthly Rate 5.394%: ■ Total General Fund Investments: Special Revenue Funds Restricted (by outside party) Police Education Fund Library Fund Impact Fees Law Enforcement Trust Fund Total Restricted $ 25,527.72 47,269.37 35,787.67 48,000.00 240,104.39 $ 371,161.43 $ 1,495,349.01 $ 591,078.85 $ 2,457,589.29 1,840,058.76 537,935.08 2,377,993.84 4,835,583.13 13,359.43 374,587.98 1,220,943.78 1,911.62 $ 1,610,802.81 * Total Special Revenue Fund SPIA Investments: 1,610,802.81 Enterprise Funds Wastewater Fund: Wastewater General - Unrestricted Wastewater Fund Renewal & Replacement Stormwater Fund: Stormwater Fund - Unrestricted Stormwater Fund Renewal & Replacement 250,000.00 418,280.14 $ 668,280.14 250,000.00 305,682.97 $ 555,682.97 Total Enterprise Fund SP)A,ipvestm 1 223,96 TOTAL SPIA & FLSAFE INVESTMENTS 7,670,349.05 FY 24-25 GENERAL FUND CIP GREATER THAN $100,000 SUMMARY JANUARY 23,2025 CIP # GENERAL FUND FY 2024-25 BUDGET FY 2024-25 ACTUAL DIRECTOR NOTES INFRASTRUCTURE MAINTENANCE IM - 6 BCSO Cape Canaveral Precint Rooftop Solar Array 180,000 - IM - 9 C5 Energy Storage System Project 110,000 IM -10 Thurm Boulevard Improvements 1,480,000 IM - 11 Portable Generator 110,000 PARKS RECREATION + COMMUNITY AFFAIRS PRCA - 4 Tennis Court Resurface 115,000 TOTAL GENERAL FUND $ 1,995,000 $ - FY 24-25 CRA CIP GREATER THAN $100,000 SUMMARY JANUARY 23,2025 CIP # CRA FUND AIL FY 2024-25 BUDGET FY 2024-25 ACTUAL DIRECTOR NOTES CR - 3 Presidential Streets 1,550,000 CR - 6 Canaveral City Park Concession Stand 315,000 CR - 7 Nancy Hanson Rec Center Maintenance 100,000 CR - 8 Oak Lane Improvements 550,000 $ 2,515,000 $ - FY 24-25 WASTEWATER CIP GREATER THAN $100,000 SUMMARYJANUARY 23,2025 CIP # WASTEWATER ENTERPRISE FUND FY 2024-25 BUDGET FY 2024-25 ACTUAL DIRECTOR NOTES WW - 14 Sanitary Collection/Transmission System Eval. Prog. 100,000 WW - 16 Blower Pipe for Effluent Transfer 100,000 6,588 WW - 17 Pump Enclosure Structures 1,560,000 WW - 18 Resilience Operations + Utility V2X Energy Backup System 170,000 ' TOTAL WASTEWATER ENTERPRISE FUND $ 1,930,000 $ 6,588 FY 24-25 STORMWATER CIP GREATER THAN $100,000 SUMMARY JANUARY 23,2025 CIP # STORMWATER ENTERPRISE FUND FY 2024-25 BUDGET FY 2024-25 ACTUAL DIRECTOR NOTES SW - 3 Harbor Heights Stormwater Pipe Replacement 120,500 SW - 6 Oak Lane Improvements 300,000 2,400 SW - 7 Thurm Boulevard Improvements 600,000 SW - 8 Portable SW Pump 160,000 SW - 9 Long Point Stormwater Retention 280,000 SW-10 Stormwater Improvement Projects 101,200 - TOTAL STORMWATER ENTERPRISE FUND $ 1,561,700 $ 2,400