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CITY OF CAPE CANAVERAL
CULTURE AND LEISURE SERVICES BOARD REGULAR MEETING
City Hall Council Chambers
100 Polk Avenue, Cape Canaveral, Florida 32920
AGENDA
November 21, 2024
5:30 P.M.
CALL TO ORDER
ROLL CALL
PUBLIC PARTICIPATION: Any member of the public may address any items that do not appear
on the agenda and any agenda item that is listed on the agenda for final official action by the City
Council excluding public hearing items which are heard at the public hearing portion of the
meeting, ministerial items (e.g. approval of agenda, minutes, informational items), and quasi-
judicial or emergency items. Citizens will limit their comments to three (3) minutes. The City
Council will not take any action under the “Public Participation” section of the agenda. The Council
may schedule items not on the agenda as regular items and act upon them in the future.
ACTIONS ITEMS | 5:30 p.m. – 6:10 p.m.
1. Approve or amend the agenda.
2. Approve Minutes for the October 24, 2024 Culture and Leisure Services Board Regular
Meeting.
3. Approve Culture + Leisure Services Advisory Board Regular Meeting Schedule for 2025.
4. Receive update on Tennis Court Capital Improvement Project and determine interim plan
to accommodate seasonal demand for additional pickleball courts.
5. Receive update on Board membership and determine the course forward regarding the
position of Second Alternate.
STAFF REPORTS + UPDATES | 6:10 p.m. – 6:20 p.m.
6. John Mayberry
7. Molly Thomas
ADJOURNMENT:
Pursuant to Section 286-0105, Florida Statutes, the City hereby advises the public that: If a person
decides to appeal any decision made by the Culture and Leisure Services Board with respect to
any matter considered at this meeting, that person will need a record of the proceedings, and
such purpose that person may need to ensure that a verbatim record of the proceedings is made,
which record includes the testimony and evidence upon which the appeal is to be based. This
notice does not constitute consent by the City for the introduction or admission into evidence of
otherwise inadmissible or irrelevant evidence, nor does it authorize challenges or appeals not
otherwise allowed by law. In accordance with the Americans with Disabilities Act: all interested
parties may attend this Public Meeting. The facility is accessible to the physically handicapped.
Persons with disabilities needing assistance to participate in the proceedings should contact the
City of Cape Canaveral Parks, Recreation and Community Affairs Department \[(321) 868-1220
x222\] 48 hours in advance of the meeting.
CULTURE AND LEISURE SERVICES BOARD
REGULAR MEETING MINUTES
OCTOBER 24, 2024
CALL TO ORDER
A meeting of the Culture and Leisure Services Board was held on October 24, 2024, at Cape
Canaveral City Hall, 100 Polk Avenue, Cape Canaveral, Florida. The meeting was called to order at
5:30 p.m. by Chairperson, Kathy Parks. The Board Secretary called the roll.
ROLL CALL
Kathy Parks Chairperson
Mary Mosquera Vice Chairperson
Joel Fair
Tina Freeman
Brad Pervell
Betsy Ronk
OTHERS PRESENT
John Mayberry Deputy Director, Parks + Events Manager
Amy Moody Board Secretary (Acting)
Marci Lefkoff Facility Manager NHRC
James Stobie Alternate Board Member
MEMBERS ABSENT (Excused)
Ginny Scott
PUBLIC PARTICIPATION
None
ITEMS FOR ACTION
Approve or amend the agenda. A motion was made by Mr. Fair to approve the Agenda
aswritten. Discussion ensued. The motion failed for lack of second. Ms. Ronk requested
updateson the sculpture program and the free libraries.
Mr. Pervellmade motion to accept the amended agenda, seconded by Mary
Mosquera. The motionpassed 6-0.
Approve Minutes for the July 25, 2024 Culture Leisure Services Board Regular
Meeting.Ms. Mosquera made a motion to approve the minutes from July 25, 2024,
seconded by Ms.Ronk. The motion passed 6-0.
City of Cape Canaveral, Florida
CLS Board Meeting · , 202
Meeting Minutes· Page 2 of 2
3.Receive community input survey for the Veterans Memorial Park Tree and select top three
suggestions for final community input opportunity. Discussion ensued about the selection
process. The Board selected the following names for public consideration: Independence,
Valor and Patriot. Ms. Ronk made a motion to submit those three names for the final
community survey. The motion passed 6-0
4.Review CAPE Center Operational Guidelines provided by the City Attorney to amend or
approve as written. Discussion ensued regarding the operational documents that will be
reviewed by the Board and the need for formal policies to be in place. Mr. Fair made the
motion to approve the CAPE Center Operational Guidelines as written, Mary Mosquera
seconded the motion. The motion carried 5-1 with Mr. Pervell as the opposing vote.
ITEMS FOR DISCUSSION
5.Receive update on Board membership and determine the course forward regarding the
position of Second Alternate. Discussion ensued regarding the appointment process of
alternates to vacated seats on the Board and how alternates were to be utilized going
forward. A motion was made by Mr. Fair to not fill the second alternate seat until further
clarification can be made, Ms. Ronk seconded. The motion passed 6-0.
STAFF REPORTS:
Mr. Mayberry provided a status update on Little League field maintenance and noted
Mr. Mayberry advised the board that we will be installing a fence around the oak tree in
Veterans Memorial Park.
ADJOURNMENT:
There being no further business, Ms. Mosquera made a motion to adjourn the meeting, seconded
by Betsy Ronk. The motion carried unanimously, and the meeting adjourned at 7:04 p.m.
Approved on this, the 28th day of November, 2024.
_________________________________ _________________________________
Kathy Parks, Chairperson Amy Moody, Acting Board Secretary
CITY OF
CAPE CANAVERAL
CULTURE AND LEISURE SERVICES (CLS) BOARD
NOVEMBER 21, 2024 REGULAR MEETING · ITEM #3
Subject: Approve Culture Leisure Services Advisory Board Regular Meeting Schedule.
Summary: The Culture + Leisure Services Advisory board customarily meets on the last
Thursday of every other month, beginning in January. Historically, the November meeting has,
been held the Thursday before Thanksgiving, to avoid conflicting with the holiday.
Culture + Leisure Services Advisory Board
Proposed 2025 Regular Meeting Schedule
January 30
March 27
May 29
July 31
September 25
November 20
PRCA Staff recommends the Board take the following action:
Approved by Director: Date: 11/12/2024
CITY OF
CAPE CANAVERAL
CULTURE AND LEISURE SERVICES (CLS) BOARD
NOVEMBER 21, 2024 REGULAR MEETING · ITEM #4
Subject: Receive update on Tennis Court Capital Improvement roject and determine interim
strategy to accommodate demand for additional pickleball courts.
Summary: A well-constructed tennis court in Florida has a total lifespan of 25-30 years. With
environmental and usage impacts, the acrylic surfacing on the courts has a lifespan of 4-6 years.
The asphalt courts at the Nancy Hanson Recreation Complex were constructed between 1975-
1976. These courts were last resurfaced in 2016.
At the time of the last resurfacing, a preexisting/reoccurring depression in Court #5 was addressed
at the surface level only and has predicably recessed again, creating an uneven playing surface.
Geotechnical studies done for the Civic Hub Stormwater Project identified an unknown defect in
the substrate of Court #5. The cause of this defect and means of correction will remain unknown
until the area can be thoroughly excavated.
The original plan was to excavate and replace Court #5, then resurface and restripe all courts.
Included in the FY 24-25 Budget, City Council approved a Capital Improvement Program (CIP)
project for the amount of $115,000. This amount was based on an estimated scope/quote,
provided by Sports Surfaces, LLC, which was the contractor that completed the 2016 resurfacing.
As Staff began soliciting assessments from different vendors to identify the full scope of work to
be included in the project Bid Package, feedback was received from vendor indicating that our
courts have far-exceeded their lifespan and because they were constructed as a single asphalt
“slab” — a full reconstruction of the entire battery of courts is recommended to avoid continued
(or increased) problems with cracking and sinking. This change in scope would add approximately
$300,000 to the total project and increase the “down-time” of our courts by several weeks. As
such, this vendor’s feedback has been forwarded to the City Manager for his input and further
direction.
While we await instruction on the larger project, there is an ongoing issue with accommodating
demand for pickleball; and as our seasonal residents arrive, this demand only increases. The City
currently has six outdoor pickleball courts. For reference, one tennis court accommodates two
pickleball courts – one on each side of the net. Tennis Courts # 1-3 have lines painted for pickleball,
while Tennis Courts # 4-5 do not. (Attachment 1)
The current arrangement was implemented by the previous Department Director in an attempt to
balance the demand and considerations for both tennis and pickleball players. Although the
pickleball lines are painted light blue to avoid confusion with the white tennis lines, some tennis
players have expressed concern that the additional lines create a distraction. As a result of this
feedback, two courts were left unpainted.
City of Cape Canaveral CLS Board
Regular Meeting · November 21, 2024
Agenda Item #
Page 2 of 2
As demand for pickleball courts continues to increase, even outside of peak season, the question
of painting pickleball lines on the other two tennis courts has reemerged. This would add four
new pickleball courts, which would give the facility a total of 10. While it is difficult to definitively
estimate the overall impact on revenues, it would expand the general capacity of the facility to
accommodate an additional 16 players (at one time) for leagues, drop-in play, and tournaments.
The cost of painting lines is negligible, as it would be done in-house using existing
equipment/materials. The only potential negative impact of painting the two other courts would
be the loss of business from individual tennis players or tennis league teams that find the lines
too distracting for play.
Given the different player and stakeholders concerns on this topic, Staff requests this Board take
Public Comment from the facility’s users during this meeting and, with that feedback, advise on
the best course forward.
Attachments:
1.Satellite image of the courts at Nancy Hanson Recreation Complex
PRCA Staff recommends the Board take the following action: Receive update on Tennis Court
Capital Improvement roject and determine interim strategy to accommodate demand
for additional pickleball courts.
Approved by Director: Date: 11/14/2024
y Hanson Recreation Complex
te image of the courts at Nanc
Satelli
-
Attachment 1
CITY OF
CAPE CANAVERAL
CULTURE AND LEISURE SERVICES (CLS) BOARD
NOVEMBER 21, 2024 REGULAR MEETING · ITEM #5
Subject: Receive update on Board membership and determine the course forward regarding the
position of Second Alternate.
Summary: Due to the timing of the new member appointments and the conclusion/renewal of
existing member appointments, this Board has a vacant Alternate seat. Like regular Board
Members, Alternate appointments are three-year terms.
Former Board Member, Angela Trulock informed the City Clerk’s Office (CCO), that she would not
be seeking reappointment in October. In accordance with Sec. 2-171 of the City Code, City Council
appointed First Alternate, Ginny Scott, to fill that vacancy, effective October 1, 2024, via Resolution
2024-12, at the September 17, 2024 Regular City Council Meeting. (Attachment 1)
Provided they are still available to serve, the applicants listed below have met all board eligibility
requirements as outlined in Sec. 2-171 of the City Code, to include completing an interview with
this Board. (Attachment 2)
Carolyn Cerbin (Attachment 3)
Mary Stant (Attachment 4)
As of November 14, 2024, Staff has received no additional applications, from eligible applicants,
seeking appointment to the Culture and Leisure Services Board. Applications are retained as
“Active” for three years, unless the applicant formally withdraws their application.
The Board may take one of the following actions regarding this vacancy:
Recommend a previously interviewed candidate to fill the position.
Direct Staff to solicit new applicants to fill the position.
Leave the position of Second Alternate vacant.
Attachments:
1. Resolution 2024-12
2. Sec. 2-171 of the City Code
3. Carolyn Cerbin Application
4. Mary Stant Application
PRCA Staff recommends the Board take the following action: Receive update on Board
membership and determine the course forward regarding the position of Second Alternate.
Approved by Director: Date: 11/14/2024