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Home My WebLink Aboutclsb_agendapacket_june_20240627 CITY OF CAPE CANAVERAL CULTURE AND LEISURE SERVICES BOARD SPECIAL MEETING City Hall Council Chambers 100 Polk Avenue, Cape Canaveral, Florida 32920 AGENDA June 27, 2024 5:30 P.M. CALL TO ORDER ROLL CALL PUBLIC PARTICIPATION: Any member of the public may address any items that do not appear on the agenda and any agenda item that is listed on the agenda for final official action by the City Council excluding public hearing items which are heard at the public hearing portion of the meeting, ministerial items (e.g. approval of agenda, minutes, informational items), and quasi- judicial or emergency items. Citizens will limit their comments to three (3) minutes. The City Council will not take any action under the “Public Participation” section of the agenda. The Council may schedule items not on the agenda as regular items and act upon them in the future. ACTIONS ITEMS | 5:30 p.m. – 6:00 p.m. Approve or amend the agenda. Approve minutes for the May 30, 2024 Culture and Leisure Services Board Meeting. Review all submitted Applications for Appointment and interview available applicants. Brad Pervell Virginia Scott STAFF REPORTS | 6:30 p.m. – 6:45 p.m. 4.John Mayberry 5.Molly Thomas ADJOURNMENT: Pursuant to Section 286-0105, Florida Statutes, the City hereby advises the public that: If a person decides to appeal any decision made by the Culture and Leisure Services Board with respect to any matter considered at this meeting, that person will need a record of the proceedings, and such purpose that person may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based.This notice does not constitute consent by the City for the introduction or admission into evidence of otherwise inadmissible or irrelevant evidence, nor does it authorize challenges or appeals not otherwise allowed by law. In accordance with the Americans with Disabilities Act: all interested parties may attend this Public Meeting. The facility is accessible to the physically handicapped. Persons with disabilities needing assistance to participate in the proceedings should contact the City of Cape Canaveral Parks, Recreation and Community Affairs Department \[(321) 868-1220 x222\] 48 hours in advance of the meeting. CULTURE AND LEISURE SERVICES BOARD REGULAR MEETING City Hall Council Chambers 100 Polk Avenue, Cape Canaveral, Florida 32920 Thursday May 30, 2024 5:30 p.m. MINUTES CALL TO ORDER: The meeting was called to order at 5:30 p.m. by Chairperson, Kathy Parks. The Board Secretary called the roll. ROLL CALL Kathy Parks Chairperson Mary Mosquera Vice Chairperson Angela Trulock Joel Fair Betsy Ronk Attended virtually via phone Others Present: Molly Thomas Parks, Recreation + Community Affairs Director John Mayberry Deputy Director Projects + Parks Samantha Berry Board Secretary Amy Moody Community Engagement Manager Don Willis Council Member PUBLIC PARTICIPATION: None. ITEMS FOR ACTION 1. Approve or amend the Agenda. A motion was made by Joel Fair to approve the Agenda as written, Mary Mosquera seconded. The motion carried unanimously, 5-0. 2. Approve Minutes for the Culture and Leisure Services Board Regular Meeting on March 28, 2024. A motion was made by Joel Fair to approve the Minutes, seconded by Mary Mosquera. The motion carried unanimously, 5-0. 3. Review City Code Sec. 2-171(m) and if so desired, request City Council consider the appointment of two alternate members for the Culture + Leisure Services (CLS) Board. Discussion ensued regarding current City Code and details, as applicable to the appointment of alternates. A motion was made by Joel Fair to recommend City Council consider the appointment of two City of Cape Canaveral, Florida CLS Board Meeting ·May 30, 2024 Meeting Minutes· Page 2 of 3 alternate members for this board, seconded by Betsy Ronk. The motion carried unanimously, 5-0. 4. process for making recommendations to City Council and interview available applicants. A motion was made by Mary Mosquera to interview all current applicants before making any recommendations for appointment to City Council, seconded by Joel Fair. The motion carried unanimously 5-0. The Board interviewed all four applicants present and discussion ensued regarding the date for the remaining candidates to be interviewed. Staff advised that holding a Special Meeting, prior to the next Regular Meeting in July would be in the best interest of the Board and the City. The Board agreed with this recommendation. A motion was made by Joel Fair to schedule a Special Meeting on Thursday, June 27, 2024 at 5:30 p.m. to interview the remaining candidates available, seconded by Angela Trulock. The motion carried unanimously 5-0. STAFF REPORTS: Mr. Mayberry provided updates on the following projects and events: o The new ball field lights at Canaveral City Park are installed. The next steps will be making adjustments to ensure the best coverage. o The Patriots Park Redevelopment Project is largely complete. The furniture vendor shipped incorrect parts for the picnic table and Staff is now awaiting delivery of the correct parts to complete assembly. o The installation of the stormwater valve at Center Street has been completed. o Staff is currently getting quotes to reinstall the memorial obelisk at Veterans Memorial Park. This is one of the last remaining tasks towards the completion of this project. The targeted ribbon cutting date is June 14, 2024. o Troubleshooting by multiple electrical companies for the tennis court lights at the Nancy Hanson Recreation Complex has narrowed the issue down to a potential FPL problem. Staff is working to resolve this daily and will provide a report on progress towards a resolution as soon as possible. Ms. Thomas provided updates on the following projects and events: o Molly discussed proposed CIP for the resurfacing of the tennis courts and the desire to have the subsurface problems addressed correctly to avoid reemergence of the current depression in Court 5. o Changes have been proposed to the CIP for the Civic Hub to focus funds in the upcoming Fiscal Year on the design for the stormwater infrastructure on this property. Discussion ensued regarding other infrastructure on the property and the condition of the racquetball courts. Ms. Thomas explained that the structural City of Cape Canaveral, Florida CLS Board Meeting ·May 30, 2024 Meeting Minutes· Page 3 of 3 inspection completed, prior to the pandemic, estimated repair costs for the racquetball court structure at approximately $64,000. She further noted that all current renderings for the proposed changes on that property preserve the mural and repurpose/redesign the south side of the building to meet current and future needs at that facility. o Ms. Thomas distributed the results of the Community Garden Survey to the Board, requesting that they review the responses; and explained that once the adjacent carwash was operational, Staff and the Board will have a better idea on its impact on the garden. o Ms. Thomas reiterated that the ribbon cutting for Veterans Memorial Park is currently scheduled for June 14, 2024 at 10:00 a.m. and announce the annual Summer Camp program will begin on June 3, 2024. ADJOURNMENT: There being no further business, Mary Mosquera made a motion to adjourn, Joel Fair seconded. The motion carried unanimously and the meeting adjourned at 7:00 p.m. Approved on this, the 27th day of June, 2024. _________________________________ ___________________________________ Mary Mosquera, Vice Chairperson Samantha Berry, Board Secretary CITY OF CAPE CANAVERAL CULTURE AND LEISURE SERVICES (CLS) BOARD JUNE 27, 2024 SPECIAL MEETING · ITEM #3 Subject: Review all submitted Applications for Appointment, interview available applicants and make recommendations for appointment by City Council as the Board deems appropriate. Summary: eligible residents, seeking appointment to the Culture + Leisure Services Board (CLS). (Attachment 1) Below is a list of applications in the order they were received. 1. Angela Raymond 12-20-2023 2. Brad Pervell 02-08-2024 3. Tina Freeman 03-18-2024 4. Lucia Popvici 03-27-2024 5. James Stobie 03-29-2024 6. Vicki Price 04-10-2024 7. Carolyn Cerbin 04-15-2024 8. Mary Lou Stant 04-17-2024 9. Virginia Scott 04-24-2024 Four (4) applicants were interviewed at the May 30, 2027 Regular Meeting and the Board moved to hold a Special Meeting on June 27, 2024 to interview the remaining applicants. As of the date this Agenda was produced, the applicants below have confirmed their availability to attend this meeting. They are listed below in chronological order, based on the date their application was received. Should one of the unconfirmed applicants be present or one of the previously confirmed applicants be absent, the Chairperson may amend the order of interviews as they deem appropriate. Brad Pervell 02-08-2024 Virginia Scott 04-24-2024 Attachments: (1) Applications for Appointment PRCA Staff recommends the Board take the following action: Review all submitted Applications for Appointment, interview available applicants and make recommendations for appointment by City Council as the Board deems appropriate. Approved by Director: Date: 06/19/2024