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CITY OF CAPE CANAVERAL
CULTURE AND LEISURE SERVICES BOARD
City Hall Council Chambers
100 Polk Avenue, Cape Canaveral, Florida 32920
AGENDA
May 30, 2024
5:30 P.M.
CALL TO ORDER
ROLL CALL
PUBLIC PARTICIPATION: Any member of the public may address any items that do not appear
on the agenda and any agenda item that is listed on the agenda for final official action by the City
Council excluding public hearing items which are heard at the public hearing portion of the
meeting, ministerial items (e.g. approval of agenda, minutes, informational items), and quasi-
judicial or emergency items. Citizens will limit their comments to three (3) minutes. The City
may schedule items not on the agenda as regular items and act upon them in the future.
ACTIONS ITEMS | 5:30 p.m. 6:00 p.m.
1. Approve or amend the agenda.
2. Approve minutes for the March 28, 2024 Culture and Leisure Services Board Meeting.
3. Review City Code Sec. 2-171(m) and if so desired, request City Council consider the
appointment of two alternate members for the Culture + Leisure Services (CLS) Board.
4. Review all submitted Applications for Appointment, de
process for making recommendations to City Council and interview available applicants.
Tina Freeman
James Stobie
Carolyn Cerbin
Mary Lou Stant
STAFF REPORTS | 6:30 p.m. 7:00 p.m.
5. John Mayberry
6. Molly Thomas
ADJOURNMENT:
Pursuant to Section 286-0105, Florida Statutes, the City hereby advises the public that: If a person
decides to appeal any decision made by the Culture and Leisure Services Board with respect to
any matter considered at this meeting, that person will need a record of the proceedings, and
such purpose that person may need to ensure that a verbatim record of the proceedings is made,
which record includes the testimony and evidence upon which the appeal is to be based. This
notice does not constitute consent by the City for the introduction or admission into evidence of
otherwise inadmissible or irrelevant evidence, nor does it authorize challenges or appeals not
otherwise allowed by law. In accordance with the Americans with Disabilities Act: all interested
parties may attend this Public Meeting. The facility is accessible to the physically handicapped.
Persons with disabilities needing assistance to participate in the proceedings should contact the
City of Cape Canaveral Parks, Recreation and Community Affairs Department \[(321) 868-1220
x222\] 48 hours in advance of the meeting.
CULTURE AND LEISURE SERVICES BOARD REGULAR MEETING
City Hall Council Chambers
100 Polk Avenue, Cape Canaveral, Florida 32920
Thursday
March 28, 2024
5:30 p.m.
MINUTES
CALL TO ORDER: The meeting was called to order at 5:30 p.m. by Chairperson, Joel Fair. The
Board Secretary called the roll.
ROLL CALL
Joel Fair Chairperson
Kathy Parks Vice Chairperson
Angela Trulock
Betsy Ronk
Mary Mosquera
Others Present:
Molly Thomas Parks, Recreation + Community Affairs Director
John Mayberry Deputy Director Projects + Parks
Samantha Berry Board Secretary
Amy Moody Community Engagement Manager
Don Willis City Council Member
PUBLIC PARTICIPATION: Don Willis thanked Culture and Leisure Services Board Members for
their hard work, acknowledging the challenges and sacrifice that come with serving on an advisory
board.
ITEMS FOR ACTION
1. Approve or amend the Agenda. A motion was made by Kathy Parks to approve the Agenda as
written, Betsy Ronk seconded. The motion carried unanimously, 5-0.
2. Approve Minutes for the Culture and Leisure Services Board Regular Meeting of January 25,
2024. A motion was made by Joel Fair to approve the Meeting Minutes of January 25, 2024 as
written, seconded by Mary Mosquera. The motion carried unanimously 5-0.
City of Cape Canaveral, Florida
CLS Board Meeting ·March 28th, 2024
Meeting Minutes· Page 2of 3
3. Election of Culture & Leisure Services Board Officers. The Board Chairpersonexplained the
nomination and voting process for Chairperson and Vice Chairpersonpositions.
Board Members submitted their individualballots for Chairperson,with the majority nominating
Joel Fair, he declinedthe nomination. Board Members submitted a second round of nominations
for Chairperson, with the majority nominating Kathy Parks, she accepted. A motion was made by
Joel Fair to appointKathy Parks to the position ofChairperson, seconded by Betsy Ronk. The
motion carried unanimously, 5-0.
Board Members submitted their individual ballots for Vice Chairperson, with the majority
nominating Mary Mosquera, she accepted. A motion was made by Joel Fair to appoint Mary
Mosquera to the position of Vice Chairperson, seconded by Angela Trulock. The motion carried
unanimously, 5-0.
4.Review proposed Fee Schedule for Non-Partner League Use of the Courts at the Nancy
Hanson Recreation Complex and make a recommendation for consideration by City Council.
Kathy Parks recused herself from the vote due to a conflict of interest. A motion was made by
Joel Fairto maintain the current fees,per Staff recommendation and in the interest of
continuity. Discussion ensued regarding the consideration of a second motion to make the fee
structuremoreequitable.Chairperson Parks recognizedthe motion on the floor, and asked for a
second. Angela Trulock seconded the original motion to maintain the current fee structure,
which then carried 3-1.
5. Review membership and user fee revenues for the Parks, Recreation and Community Affairs
Department; and make a recommendation for City Council to maintain, decrease or increase
rates for the upcoming Fiscal Year. Joel Fair recused himself from the vote due to a conflict of
interest. A motion was made by Betsy Ronk to maintain the current fee structurefor FY 24-25,
with the opportunity to revisitthe topic with a full Fiscal Year’s data, at the November Meeting.
The motion carried unanimously 4-0.
STAFF REPORTS:
Mr. Mayberry provided updateson the following projectsand events:
o Patriots Parkredevelopment project is in its final stages.
o Canaveral City Park BallFieldLightingReplacementProjectis nearingcompletion.
o Mantatee Sanctuary Parkbathrooms have been repainted;the kitchen is next.
o Manatee Sanctuary Parkplayground equipment has been repairedat no cost to
the City due to a manufacturing/design issue with the damaged parts.
o The Annual Egg Huntwas re-scheduled for March 30, 2024,due to inclement
weather.
o Repairs for the court lights at the Nancy Hanson Recreation Complex cannot be
done in house, Staff is awaiting quotes from electricians.
City of Cape Canaveral, Florida
CLS Board Meeting ·March 28th, 2024
Meeting Minutes· Page 3of 3
o Veterans Memorial ParkProject is nearing completion. The flagpole has been
ordered.
o John Mayberry recognized the hard work of the PRCAMaintenance Staff and
appreciation for all they do.
o Maintenance Worker Brian Stremi is currently working towardsattainingCertified
Parks Safety Inspectorcertification.
Ms. Thomas providedupdateson the following projects and events:
o Staff intends to pursueaccreditation for the PRCA department from the
Commission for Accreditation of Park and Recreation Agencies (CAPRA) through
the National Recreation and Park Association. The process takes several years and
requiressupport frommultiple departments.
o Board Members were invited to participate in the Veterans Memorial Park
volunteer planting event at the Smart Rain Garden and Ribbon Cutting Ceremony
for the CAPE Center.
o Upcoming Coffee with the Cop, hosted by Brevard County Sheriff’s Office and
Council MemberDon Willis,will be held at Banana River Park.
o Board Members were encouraged to attend the April 4, 2024 Capital Improvement
Plan (CIP) Workshop.
o TheCity’s conversion tothe“.gov” domain is underway. The email updates will be
completed this monthand the website has a targeted completion of Summer 2024.
o Staff is in the final editing stages of the 2023 State of the City.
o Board Members were encouraged to reach out totheir neighbors and friends to
find event and facility volunteers.
o The Board was tasked with conducting informal community outreach/research
regarding possible changes and/or relocation of the Community Garden.
ADJOURNMENT:
There being no further business, Kathy Parksmade a motion to adjourn the meeting, Joel Fair
seconded. The motion carried unanimously andthe meeting adjourned at 7:00p.m.
Approved on this, the 30th day of May, 2024.
_________________________________ ___________________________________
Kathy Parks,Elected Chairperson Samantha Berry, Board Secretary
CITY OF
CAPE CANAVERAL
CULTURE AND LEISURE SERVICES (CLS) BOARD
MAY 30, 2024 REGULAR MEETING · ITEM #3
Subject: Review City Code Sec. 2-171(m) and if so desired, request City Council consider the
appointment of two alternate members for the Culture + Leisure Services (CLS) Board.
Summary: received nine (9)
Advisory Board Applications from residents who wish to serve on the CLS Board.
This is an unprecedented amount of interest for any City Board and gives cause to consider the
option in City Code Sec. 2-171(m), allowing for the appointment of alternate members at the
discretion of City Council.
The appointment of alternates has always been an option for City Council to consider; however,
this Board has not had the luxury of exercising this part of the Code for more than a decade, due
to lack of interested applicants.
Alternates are to attend and engage in all meetings and workshops held by the Board they are
appointed to, as a regular board member would, but they are not permitted to vote unless they
are officially standing-in for an absent Board Member.
Appointing alternate members to advisory boards, not only increases a bcapacity for
community input and engagement, but helps ensure the continuity of business by reducing the
likelihood of meetings being canceled for lack of quorum.
Should the Board request Council to consider appointing alternate members at this time, it will
inform the number and nature of its recommendations for board appointments, going forward,
when there are multiple applicants to consider.
Attachments:
(1) City Code Sec. 2-171(m) Uniform Procedures and Requirements
PRCA Staff recommends the Board take the following action: Review City Code Sec. 2-171(m)
and if so desired, request City Council consider the appointment of two alternate members for
the Culture + Leisure Services (CLS) Board.
Approved by Director: Date: 05/30/2024
CITY OF
CAPE CANAVERAL
CULTURE AND LEISURE SERVICES (CLS) BOARD
MAY 30, 2024 REGULAR MEETING · ITEM #4
Subject: Review all submitted Applications for Appointment,
process for making recommendations to City Council and interview available applicants.
Summary:
eligible residents, seeking appointment to the Culture + Leisure Services Board (CLS). (Attachment
1) Below is a list of applications in the order they were received.
1. Angela Raymond 12-20-2023
2. Brad Pervell 02-08-2024
3. Tina Freeman 03-18-2024
4. Lucia Popvici 03-27-2024
5. James Stobie 03-29-2024
6. Vicki Price 04-10-2024
7. Carolyn Cerbin 04-15-2024
8. Mary Lou Stant 04-17-2024
9. Virginia Scott 04-24-2024
As not all of these applicants were available to attend this meeting, the Board must determine
how to proceed, ensuring fairness and consistency Code for appointing new
advisory board members.
To have this many interested applicants for a single board is unprecedent; and apart from the
requirements put forward in City Code Sec. 2-171(m) the Code is silent as to how a Board should
proceed when there are numerous eligible candidates. (Attachment 2)
At this time, the Board must determine its desired course forward from the following:
Make recommendations for all vacancies based on the materials given and interviews with
candidates available to attend this meeting.
Refrain from making a recommendation until all eligible applicants have been
interviewed via:
o Interviewing those unable to attend the May 30, 2024 Meeting at the next
Regular Meeting on July 25, 2024.
o Requesting a Special Meeting before the July 25, 2024 Regular Meeting to
interview the remaining candidates.
As of the date this Agenda was produced, the applicants below have confirmed their
availability to be interviewed at this meeting. They are listed below in chronological order,
based on the date their application was received. Should one of the unconfirmed applicants
be present or one of the previously confirmed applicants be absent, the Chairperson may
amend the order of interviews as they deem appropriate.
City of Cape Canaveral CLS Board
Regular Meeting · January 26, 2023
Agenda Item # 3
Page 2 of 2
Tina Freeman: 03-18-2024
James Stobie: 03-29-2024
Carolyn Cerbin: 04-15-2024
Mary Lou Stant: 04-17-2024
Attachments:
(1) Applications for Appointment
(2) City Code Sec. 2-171 Uniform Procedures and Requirements
PRCA Staff recommends the Board take the following action: Review all submitted
recommendations to City Council and interview available applicants.
Approved by Director: Date: 05/30/2024