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Home My WebLink Aboutclsb_agendapacket_march_20240125 CITY OF CAPE CANAVERAL CULTURE AND LEISURE SERVICES BOARD City Hall Council Chambers 100 Polk Avenue, Cape Canaveral, Florida 32920 AGENDA March 28, 2024 5:30 P.M. CALL TO ORDER ROLL CALL PUBLIC PARTICIPATION: Any member of the public may address any items that do not appear on the agenda and any agenda item that is listed on the agenda for final official action by the City Council excluding public hearing items which are heard at the public hearing portion of the meeting, ministerial items (e.g. approval of agenda, minutes, informational items), and quasi- judicial or emergency items. Citizens will limit their comments to three (3) minutes. The City Council will not take any action under the ÑPublic ParticipationÒ section of the agenda. The Council may schedule items not on the agenda as regular items and act upon them in the future. ACTIONS ITEMS | 5:30 p.m. Ï 6:00 p.m. 1. Approve or amend the agenda. 2. Approve minutes for the City of Cape Canaveral CLS Board Meeting of January 25, 2024. 3. Election of Culture and Leisure Services Board Officers. 4. Review proposed Fee Schedule for Non-Partner League use of the Courts at the Nancy Hanson Recreation Complex and make a recommendation for consideration by City Council. 5. Review membership and user fee revenues for the Parks, Recreation and Community Affairs Department; and make a recommendation for City Council to maintain, decrease or increase rates for the upcoming Fiscal Year. STAFF REPORTS | 6:30 p.m. Ï 7:00 p.m. 6. John Mayberry 7. Molly Thomas ADJOURNMENT: Pursuant to Section 286-0105, Florida Statutes, the City hereby advises the public that: If a person decides to appeal any decision made by the Culture and Leisure Services Board with respect to any matter considered at this meeting, that person will need a record of the proceedings, and such purpose that person may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. This notice does not constitute consent by the City for the introduction or admission into evidence of otherwise inadmissible or irrelevant evidence, nor does it authorize challenges or appeals not otherwise allowed by law. In accordance with the Americans with Disabilities Act: all interested parties may attend this Public Meeting. The facility is accessible to the physically handicapped. Persons with disabilities needing assistance to participate in the proceedings should contact Samantha Berry, City of Cape Canaveral Parks, Recreation and Community Affairs \[(321) 868- 1220 x222\] 48 hours in advance of the meeting. CULTURE AND LEISURE SERVICES BOARD REGULAR MEETING City Hall Council Chambers 100 Polk Avenue, Cape Canaveral, Florida 32920 Thursday January 25, 2024 5:30 p.m. MINUTES CALL TO ORDER: The meeting was called to order at 5:30 p.m. by Chairperson, Joel Fair. The Board Secretary called the roll. ROLL CALL Joel Fair Chairperson Kathy Parks Vice Chairperson Angela Trulock Larry Holmes Betsy Ronk Mary Mosquera Others Present: Molly Thomas Parks, Recreation + Community Affairs Director John Mayberry Deputy Director Projects + Parks Samantha Berry Board Secretary Amy Moody Community Engagement Manager PUBLIC PARTICIPATION: None ITEMS FOR ACTION 1. Approve or amend the Agenda. A motion was made by Kathy Parks to approve the Agenda as written, Mary Mosquera seconded. The motion carried unanimously. 2. Approve Minutes for the Culture and Leisure Services Board Regular Meeting of July th 27, 2023. A motion was made by Mary Mosquera to approve the meeting minutes July 27, 2023 as written, seconded by Kathy Parks. The motion carried unanimously 5-0. 3. Interview Board Applicant Angela Raymond and recommend appointment for City Council approval as appropriate. A motion was made by Kathy Parks, to recommend that Angela Raymond be considered by City Council for appointment to the Culture and Leisure Services Advisory Board, seconded by Mary Mosquera. The motion carried unanimously 5-0. City of Cape Canaveral, Florida CLS Board Meeting · January 25, 2024 Meeting Minutes· Page 2 of 3 4. Approve the proposed 2024 Culture and Leisure Services Board Meeting Schedule. A motion was made by Joel Fair to approve the schedule as written, seconded by Betsy Ronk. Discussion ensued uniform board guidelines. The Board requested staff research guidelines and Council directives for City advisory board operations. The motion then carried unanimously, 5 Ï 0. STAFF REPORTS: Mr. Mayberry provided status updates on the following projects: o Canaveral City Park: Ball field lights to be replaced in-house, with an estimated completed date of March 2024. o Patriots Park: Playground equipment shipment delayed, but Staff is on schedule to remove old equipment and have site prepared for installation. o Wagner Park: Benches were removed as an emergent safety issue and new ones ordered and will be installed upon arrival. o Mantatee Sanctuary Park: Painting project underway on bathrooms and kitchen area, to be completed by Summer 2024. o Nancy Hanson Recreation Complex: Several court lights are malfunctioning, preventing Staff from hosting evening league/activities. Staff is working with the manufacturer on warrantied items and local electricians to trouble shoot repairs. Ms. Thomas provided status updates on the following projects and events: th o 114 Electromagnetic Warfare Squadron (EWS): Following a tour of base facilities, th City Council declared January 14, 2024 as Ñ114 DayÒ recognizing our local EWS Squadron Ð who has committed to utilizing this day annual community service activities. The Space Force will be represented in the updated Veterans Monument at Veterans Memorial Park. o CAPE Center: Soft opening scheduled for January 26, with the grand opening date to be announced that evening. The City is working with local educational partners to finish additional exhibits. o Upcoming Board actions/agenda items for 2024: Election of Board Officers and review of fee schedules for March. Additional meetings to include selection of new sculpture installation for the library, input regarding adjustments to the CityÔs Outdoor Event Entertainment Permit process and reviews of upcoming projects. ADJOURNMENT: There being no further business, Kathy Parks made a motion to adjourn the meeting, Angela Trulock seconded. The motion carried unanimously, and the meeting adjourned at 6:53 p.m. City of Cape Canaveral, Florida CLS Board Meeting · January 25, 2024 Meeting Minutes· Page 3 of 3 Approved on this, the 28th day of March, 2024. _________________________________ ___________________________________ Joel Fair, Chairperson Samantha Berry, Board Secretary CITY OF CAPE CANAVERAL CULTURE AND LEISURE SERVICES (CLS) BOARD MARCH 28,2024REGULAR MEETING · ITEM #4 Subject:Review presentfee schedule for Non-Partner League use of the Courts at the Nancy Hanson Recreation Complex and make a recommendation for consideration by City Council. Summary:The Nancy Hanson Recreation Complex is a host facility/home court for multiple independent (non-City organized) leagues, to include three (3) United States Tennis Association (USTA) teams and one Florida Pickleball League, Inc. (FPLI) team. It is common practice among these leagues for the home courtplayers to pay the user fee for themselves and their opponentsat check-in. As the Cityutilizesa differential ratestructurebased on residency and age,thecheck in process for these leaguesbecame unnecessarily complicated, especially when the specific residency/age data of their opponent wasunknown to the paying player at the time of arrival. In an effort to streamline this process for both staff and players, the previous administration implemented a flat fee for each type of league,based loosely on the program fees for City-operated leaguesof $3.00-$5.00 per player, per match. (Attachment 1) While the overall financial impact of these leagues is relatively minor, it is necessary to bringthese user fees into compliance with City Code of Ordinances Sec. 54-24. At this time, this Board is asked to review the present fees paid by these independent leagues and make a recommendation to increase, reduce or maintain current rates, for consideration by City Council. Attachments: (1)Non-Partner League Use Data 2023-2024 PRCA Staff recommends the Board take the following action:Review presentfee schedule for Non-Partner League use of the Courts at the Nancy Hanson Recreation Complex and make a recommendation for consideration by City Council. Approved by Director: Date:03/19/2024 Attachment 1 Non-Partner League Use Data 2023-2024 Teams Cost # of # of # of Courts Annual Per Player Players Games Seasons Used Revenue Spacettes $3 12 9 2 all $648 Island Girls $4 12 13 2 all $1,248 Rockettes $4 12 13 2 all $1,248 Florida PB $5 12 11 2 3 $1,320 League, Inc. SCTL (Space Coast Tennis League) Spacettes: o Mostly senior players o Resident and non-residents o All tennis courts reserved from 8:00 am 1:00 pm on home match days. Island Girlz & Rockettes: o Mostly adult (non-senior) players o Residents and non-residents o All tennis courts reserved from 8:00 am 1:00 pm on home match days. FPLI (Florida Pickleball League, Inc.) Adult and senior players Residents and non-residents Three pickleball courts reserved on home match days 2:00 4:00 pm. CITY OF CAPE CANAVERAL CULTURE AND LEISURE SERVICES (CLS) BOARD MARCH 28,2024REGULAR MEETING · ITEM #5 Subject:Review membership and user fee revenuesfor the Parks, Recreation and Community Affairs Department; and make a recommendation for City Council to maintain, decrease or increase rates for the upcoming Fiscal Year. Summary:Between April 2022 and August 2023, City Council approved a series of Resolutions, effectively updating theFee Schedule for the Parks, Recreation and Community Affairs Department. 1.Resolution 2022-11: Adopting a temporary fee schedule for the Cape Canaveral Community Center through September 30, 2022. 2.Resolution 2022-18: Adopting a fee schedule for the Cape Canaveral Community Center. 3.Resolution 2022-30: Adopting a fee schedule for the Nancy Hanson Recreation Complex. 4.Resolution 2023-07 Adopting a fee schedule for pavilion rentals at Manatee Sanctuary Park and Banana River Park. 5.Resolution 2023-11: Adopting a fee schedule for athletic field rentals at Canaveral City Park and Banana River Park. 6.Resolution 2023-16: Adopting a revised fee schedule for the Cape Canaveral Community Center Staff was asked to return to the Board/Council prior to the FY2024-25 budget season, with an updateon revenues and membershipdata,reflecting the results of the revised fee structures. (Attachment 1) It should be noted that with the Community Center opening in May 2022, multiple changes to its fees in the year that followed and the full restructuring of the fee schedule at the Nancy Hanson Recreation Complex, we will not have one full fiscal yearof data, reflecting the effects of all six Resolutions above, until October 1, 2024. Attachments: (1)PRCA Fee Schedule Review + Revenue Data PRCA Staff recommends the Board take the following action:Review membership and user fee revenues for the Parks, Recreation and Community Affairs Department; and make a recommendation for City Council to maintain, decrease or increase rates for the upcoming Fiscal Year. Approved by Director: Date:03/18/2024 1 Attachment Associated Revenue 3/01/2023 - 2/29/2024 Rec Facility Rental (NHRC Only) NHRC Daily Fees + Memberships$32,064.93 001-000-000-347490$455.26 992Memberships 4536Memberships $46.00$8.00Memberships Resolution: 2022-30 Passed 12/06/2022 PRCA Fee Schedule Review + Revenue Data DailyMonthlyAnnual001-000-000-347260 Child$0.00$0.00$0.00Resolution 22-30: Effective 1/01/23Child$1.00$8.00$88.00 Adult$4.00$32.00$352.00Adult$6.00$48.00$528.00 Senior$2.00$16.00$176.00Senior$4.00$32.00$352.00 Resident$25.00$150.00Resident$265.00$150.00 x Veteran/F.R. $2.00$16.00$176.00 Non Resident$30.00$150.00Non Resdient$315.00$150.00 FacilityNHRC Rate Cateogry ResidentNon ResidentOtherFacility RentalsHourlyDailyDepositActivity RoomComple 1 Attachment Associated Revenue 3/01/2023 - 2/29/2024 001-000-000-347300C5 Daily Fees + Memberships$75,113.60 001-000-000-347300Rec Facility Rental (C5 Only)$8,775.17Resolution 23-16: Effective 10/01/2023 floor coverfloor cover 151Memberships173Memberships 169113Memberships Resolution: 2023-16 Passed 08/15/2023 PRCA Fee Schedule Review + Revenue Data Child$0.00$0.00$0.00Resolution 23-16: Effective 10/01/23Child$3.00$24.00$264.00 Adult$5.00$40.00$440.00Adult$7.00$56.00$616.00 Senior$4.00$32.00$352.00Senior$6.00$48.00$528.00 Veteran/F.R. $4.00$32.00$352.00 FacilityC5 Rate Cateogry DailyMonthlyAnnualResidentNon ResidentOtherFacility RentalsHourlyDepositAdditionalConference RoomGym - AthleticsGym - Event Resident$94.00$150.00Non Resident$98.00$150.00Resident$101.00$150.00Non Resdient$121.00$150.00Resident$101.00$150.00$200.00Non Resdient$121.00$150.00$200.00 1 Attachment Associated Revenue 3/01/2023 - 2/29/2024 001-000-000-347300Rec Facility Rental$1,194.08$2,214.06Resolution 23-07: Effective 10/01/23 Resolution: 2023-07 Passed 06/20/2023 PRCA Fee Schedule Review + Revenue Data FacilityPavilions Facility RentalsDailyDepositPavilion Banana River Park$100.00$150.00MSP$225.00$150.00 1 Attachment Rec Facility Rental (Fields) 001-000-000-347300$53.47Resolution 23-11: Effective 08/01/23 no field lightsno field lightsno field lightsno field lightsno field lights Resolution: 2023-11 Passed 06/20/2023 PRCA Fee Schedule Review + Revenue Data $0.00$0.00$5.00 $15.00$10.00 rrrrr FacilityBall Fields Unreserved General UseResidentHourlyHourly w/ LightsNon Resdient Little League$0.00$25.00Socce Reserved Private RentalResidentHourlyHourly w/ LightsNon ResdientIndependent/Non-Par tner League UseResidentPer PlayerPP w/ Lights Little League$0.00$20.00SocceLittle League$5.00$20.00SocceLittle League$15.00$25.00SocceLittle League$10.00$15.00Socce