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Home My WebLink AboutRE_ Public Record Request 116 Jackson St (230) IPM.Note RE: Public Record Request 116 Jackson St RE: Daniel LeFever SMTP D.LeFever@cityofcapecanaveral.org Public Record Request 116 Jackson St Received: from SN6PR0901MB2366.namprd09.prod.outlook.com (52.132.115.159) by SN6PR0901MB2430.namprd09.prod.outlook.com (52.132.116.144) with Microsoft SMTP Server (version=TLS1_2, cipher=TLS_ECDHE_RSA_WITH_AES_256_GCM_SHA384) id 15.20.1730.18; Mon, 25 Mar 2019 14:51:08 +0000 Received: from SN6PR0901MB2366.namprd09.prod.outlook.com ([fe80::f43e:31c7:74b4:259a]) by SN6PR0901MB2366.namprd09.prod.outlook.com ([fe80::f43e:31c7:74b4:259a%3]) with mapi id 15.20.1730.019; Mon, 25 Mar 2019 14:51:08 +0000 From: Daniel LeFever <D.LeFever@cityofcapecanaveral.org> To: Peg Vaught <peg.vaught@gmail.com> CC: David Dickey <D.Dickey@cityofcapecanaveral.org>, Michael German <M.German@cityofcapecanaveral.org>, Brian Palmer <B.Palmer@cityofcapecanaveral.org>, Chris Robinson <C.Robinson@cityofcapecanaveral.org>, Ginger Wright <G.Wright@cityofcapecanaveral.org>, Patrice Huffman <P.Huffman@cityofcapecanaveral.org>, Mia Goforth <M.Goforth@cityofcapecanaveral.org>, Brenda Surprenant <b.surprenant@cityofcapecanaveral.org>, Joshua Surprenant <J.Surprenant@cityofcapecanaveral.org>, John DeLeo <J.DeLeo@cityofcapecanaveral.org>, Melinda Huser <M.Huser@cityofcapecanaveral.org> Subject: RE: Public Record Request 116 Jackson St Thread-Topic: Public Record Request 116 Jackson St Thread-Index: AdTgqwhG1RbdShuvTje503/kw8lXNwCZvCaAAAFckHA= Date: Mon, 25 Mar 2019 14:51:08 +0000 Message-ID: <SN6PR0901MB2366B154DAF4EAC7B0AE0E5EF75E0@SN6PR0901MB2366.namprd09.prod.outlook.com> References: <SN6PR0901MB2366BE5CDD6E25965ECE313DF7430@SN6PR0901MB2366.namprd09.prod.outlook.com> <CADrywwQNftuvPq-tUB-VsYg0OeQuN+w3OpjeayeBUSNEXpbp_g@mail.gmail.com> In-Reply-To: <CADrywwQNftuvPq-tUB-VsYg0OeQuN+w3OpjeayeBUSNEXpbp_g@mail.gmail.com> Accept-Language: en-US Content-Language: en-US X-MS-Exchange-Organization-AuthAs: Internal X-MS-Exchange-Organization-AuthMechanism: 04 X-MS-Exchange-Organization-AuthSource: SN6PR0901MB2366.namprd09.prod.outlook.com X-MS-Exchange-Organization-TransportTrafficType: Email X-MS-Has-Attach: yes X-MS-Exchange-Organization-Network-Message-Id: 88fb4ed6-24b7-4604-c09d-08d6b13150d4 X-MS-Exchange-Organization-SCL: 1 X-MS-Exchange-Organization-RecordReviewCfmType: 0 authentication-results: spf=none (sender IP is ) smtp.mailfrom=D.LeFever@cityofcapecanaveral.org; 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boundary="_008_SN6PR0901MB2366B154DAF4EAC7B0AE0E5EF75E0SN6PR0901MB2366_"; type="multipart/alternative" MIME-Version: 1.0 Daniel LeFever SMTP D.LeFever@cityofcapecanaveral.org David Dickey; Michael German; Brian Palmer; Chris Robinson; Ginger Wright; Patrice Huffman; Mia Goforth; Brenda Surprenant; Joshua Surprenant; John DeLeo; Melinda Huser Peg Vaught Public Record Request 116 Jackson St Good morning, As your request is for “all public information” for the property in question, it will take much more than a day or two to even locate and identify all records that meet the scope of such a request. “all public information” includes: - records related to payments for City services, inspections, licenses, business tax receipts, etc. - any and all Council and/or advisory board meeting minutes/agenda/packets if an item related to the property was brought up for consideration or even merely discussed. - any and all City emails that include discussion and/or mention of the property, which could number in the hundreds, if not thousands. This would require time to analyze each individual email for relevance and/or redaction. - any and all permits and/or submitted plans for any construction, additions, and/or repair work related to the site. - any current and/or past code enforcement cases and investigations. - coordination with Canaveral Fire Rescue to locate and provide any records they may have related to the property. - a search of all City correspondence currently on file. - any other type of records that may also meet such a broad scope of a request. Some of these types of records may go back many decades, which would require additional time to identify, locate and produce. We have already started the process of analyzing all records, across numerous City departments, that would meet the scope of this request, and, as stated in step #2 in my prior email, we most likely will have to initially prepare a fee estimate and a required deposit before we could begin pulling all the identified records together. If time is of a concern, it would be recommended to narrow the scope of your request to a certain type of record and/or specific time-frame. As it stands, we are expecting to have an estimate for your original request by the end of this week. Thank you. <http://www.cityofcapecanaveral.org/> Daniel LeFever Deputy City Clerk D.LeFever@cityofcapecanaveral.org <mailto:D.LeFever@cityofcapecanaveral.org> 321-868-1220 Ext 206 / 321-868-1248 fax 100 Polk Avenue / P.O. Box 326 Cape Canaveral, FL 32920 www.CityofCapeCanaveral.org <http://www.cityofcapecanaveral.org/> Launch your connection… <https://www.facebook.com/CityofCapeCanaveral> <https://www.instagram.com/cityofcapecanaveral/> <https://www.linkedin.com/company/city-of-cape-canaveral-the%20https:/twi tter.com/CapeCanaveralFL> <https://twitter.com/capecanaveralfl> From: Peg Vaught [mailto:peg.vaught@gmail.com] Sent: Monday, March 25, 2019 9:52 AM To: Daniel LeFever <D.LeFever@cityofcapecanaveral.org> Subject: Re: Public Record Request 116 Jackson St Hi Daniel, If your workload permits, possible to receive these documents today? If not, will you please let us know approximate time line? Again, thank you in advance. Peg On Fri, Mar 22, 2019 at 8:32 AM Daniel LeFever <D.LeFever@cityofcapecanaveral.org <mailto:D.LeFever@cityofcapecanaveral.org> > wrote: Good morning, The City acknowledges your request for “all public information” for “116 Jackson St- Dotty’s bar”. Please carefully read the following: 1. City Staff will analyze/locate the records requested. 2. Costs associated with production of the records (examples being paper copies are .15 each or clerical time over 15 minutes to produce) will be forwarded in the form of a Fee Estimate/Deposit Required to you before fulfillment of the request. 3. The City can provide the documents electronically if you so choose. 4. Staff will work to fulfill your request in a timely manner. If you have any questions or need anything additional, please contact myself and City Clerk Mia Goforth. Thank you. <http://www.cityofcapecanaveral.org/> Daniel LeFever Deputy City Clerk D.LeFever@cityofcapecanaveral.org <mailto:D.LeFever@cityofcapecanaveral.org> 321-868-1220 Ext 206 / 321-868-1248 fax 100 Polk Avenue <https://maps.google.com/?q=100+Polk+Avenue&entry=gmail&source=g> / P.O. Box 326 Cape Canaveral, FL 32920 www.CityofCapeCanaveral.org <http://www.cityofcapecanaveral.org/> Launch your connection… <https://www.facebook.com/CityofCapeCanaveral> <https://www.instagram.com/cityofcapecanaveral/> <https://www.linkedin.com/company/city-of-cape-canaveral-the%20https:/twi tter.com/CapeCanaveralFL> <https://twitter.com/capecanaveralfl> From: Peg Vaught [mailto:peg.vaught@gmail.com <mailto:peg.vaught@gmail.com> ] Sent: Thursday, March 21, 2019 5:14 PM To: Daniel LeFever <D.LeFever@cityofcapecanaveral.org <mailto:D.LeFever@cityofcapecanaveral.org> > Subject: Fwd: Public Record Request 165 Jackson St I’m sorry 116 Jackson St- Dottys bar ---------- Forwarded message ---------- From: Peg Vaught <peg.vaught@gmail.com <mailto:peg.vaught@gmail.com> > Date: Thursday, March 21, 2019 Subject: Public Record Request 165 Jackson St To: d.lefever@cityofcapecanaveral.org <mailto:d.lefever@cityofcapecanaveral.org> Hi, Possible to receive all public information for the above mentioned property? Thank you in advance, Peg Schaller Florida has a very broad public records law. As a result, any written communication created or received by the City of Cape Canaveral officials and employees will be made available to the public and/or media upon request, unless otherwise exempt. Under Florida Law, email addresses are public records. If you do not want your email address released in response to a public-records request, do not send electronic email to this entity. Instead, contact our office by phone or in writing Florida has a very broad public records law. As a result, any written communication created or received by the City of Cape Canaveral officials and employees will be made available to the public and/or media upon request, unless otherwise exempt. Under Florida Law, email addresses are public records. If you do not want your email address released in response to a public-records request, do not send electronic email to this entity. Instead, contact our office by phone or in writing Florida has a very broad public records law. As a result, any written communication created or received by the City of Cape Canaveral officials and employees will be made available to the public and/or media upon request, unless otherwise exempt. Under Florida Law, email addresses are public records. If you do not want your email address released in response to a public-records request, do not send electronic email to this entity. Instead, contact our office by phone or in writing Florida has a very broad public records law. As a result, any written communication created or received by the City of Cape Canaveral officials and employees will be made available to the public and/or media upon request, unless otherwise exempt. Under Florida Law, email addresses are public records. If you do not want your email address released in response to a public-records request, do not send electronic email to this entity. Instead, contact our office by phone or in writing <SN6PR0901MB2366B154DAF4EAC7B0AE0E5EF75E0@SN6PR0901MB2366.namprd09.prod.outlook.com> <SN6PR0901MB2366BE5CDD6E25965ECE313DF7430@SN6PR0901MB2366.namprd09.prod.outlook.com> <CADrywwQNftuvPq-tUB-VsYg0OeQuN+w3OpjeayeBUSNEXpbp_g@mail.gmail.com> <CADrywwQNftuvPq-tUB-VsYg0OeQuN+w3OpjeayeBUSNEXpbp_g@mail.gmail.com> 349|2/dc/818e836c9cb2f340cf4386e515483.0_107687 Peg Vaught SMTP peg.vaught@gmail.com David Dickey SMTP D.Dickey@cityofcapecanaveral.org Michael German SMTP M.German@cityofcapecanaveral.org Brian Palmer SMTP B.Palmer@cityofcapecanaveral.org Chris Robinson SMTP C.Robinson@cityofcapecanaveral.org Ginger Wright SMTP G.Wright@cityofcapecanaveral.org Patrice Huffman SMTP P.Huffman@cityofcapecanaveral.org Mia Goforth SMTP M.Goforth@cityofcapecanaveral.org Brenda Surprenant SMTP b.surprenant@cityofcapecanaveral.org Joshua Surprenant SMTP J.Surprenant@cityofcapecanaveral.org John DeLeo SMTP J.DeLeo@cityofcapecanaveral.org Melinda Huser SMTP M.Huser@cityofcapecanaveral.org image001.png .png image001.png image001.png image/png image001.png@01D4E2F6.D86C37B0 image002.png .png image002.png image002.png image/png image002.png@01D4E2F6.D86C37B0 image003.png .png image003.png image003.png image/png image003.png@01D4E2F6.D86C37B0 image004.png .png image004.png image004.png image/png image004.png@01D4E2F6.D86C37B0 image005.png .png image005.png image005.png image/png image005.png@01D4E2F6.D86C37B0Good morning, As your request is for “all public information” for the property in question, it will take much more than a day or two to even locate and identify all records that meet the scope of such a request. “all public information” includes: - records related to payments for City services, inspections, licenses, business tax receipts, etc. - any and all Council and/or advisory board meeting minutes/agenda/packets if an item related to the property was brought up for consideration or even merely discussed. - any and all City emails that include discussion and/or mention of the property, which could number in the hundreds, if not thousands. This would require time to analyze each individual email for relevance and/or redaction. - any and all permits and/or submitted plans for any construction, additions, and/or repair work related to the site. - any current and/or past code enforcement cases and investigations. - coordination with Canaveral Fire Rescue to locate and provide any records they may have related to the property. - a search of all City correspondence currently on file. - any other type of records that may also meet such a broad scope of a request. Some of these types of records may go back many decades, which would require additional time to identify, locate and produce. We have already started the process of analyzing all records, across numerous City departments, that would meet the scope of this request, and, as stated in step #2 in my prior email, we most likely will have to initially prepare a fee estimate and a required deposit before we could begin pulling all the identified records together. If time is of a concern, it would be recommended to narrow the scope of your request to a certain type of record and/or specific time-frame. As it stands, we are expecting to have an estimate for your original request by the end of this week. Thank you. http://www.cityofcapecanaveral.org/ Daniel LeFever Deputy City Clerk HYPERLINK "mailto:D.LeFever@cityofcapecanaveral.org"D.LeFever@cityofcapecanaveral.org 321-868-1220 Ext 206 / 321-868-1248 fax 100 Polk Avenue / P.O. Box 326 Cape Canaveral, FL 32920 HYPERLINK "http://www.cityofcapecanaveral.org/"www.CityofCapeCanaveral.org Launch your connection… https://www.facebook.com/CityofCapeCanaveral https://www.instagram.com/cityofcapecanaveral/ https://www.linkedin.com/company/city-of-cape-canaveral-the%20https:/twitter.com/C apeCanaveralFL https://twitter.com/capecanaveralfl From: Peg Vaught [mailto:peg.vaught@gmail.com] Sent: Monday, March 25, 2019 9:52 AM To: Daniel LeFever <D.LeFever@cityofcapecanaveral.org> Subject: Re: Public Record Request 116 Jackson St Hi Daniel, If your workload permits, possible to receive these documents today? If not, will you please let us know approximate time line? Again, thank you in advance. Peg On Fri, Mar 22, 2019 at 8:32 AM Daniel LeFever <HYPERLINK "mailto:D.LeFever@cityofcapecanaveral.org"D.LeFever@cityofcapecanaveral.org> wrote: Good morning, The City acknowledges your request for “all public information” for “116 Jackson St- Dotty’s bar”. Please carefully read the following: 1. City Staff will analyze/locate the records requested. 2. Costs associated with production of the records (examples being paper copies are .15 each or clerical time over 15 minutes to produce) will be forwarded in the form of a Fee Estimate/Deposit Required to you before fulfillment of the request. 3. The City can provide the documents electronically if you so choose. 4. Staff will work to fulfill your request in a timely manner. If you have any questions or need anything additional, please contact myself and City Clerk Mia Goforth. Thank you. http://www.cityofcapecanaveral.org/ Daniel LeFever Deputy City Clerk HYPERLINK "mailto:D.LeFever@cityofcapecanaveral.org"D.LeFever@cityofcapecanaveral.org 321-868-1220 Ext 206 / 321-868-1248 fax HYPERLINK "https://maps.google.com/?q=100+Polk+Avenue&entry=gmail&source=g"100 Polk Avenue / P.O. Box 326 Cape Canaveral, FL 32920 HYPERLINK "http://www.cityofcapecanaveral.org/"www.CityofCapeCanaveral.org Launch your connection… https://www.facebook.com/CityofCapeCanaveral https://www.instagram.com/cityofcapecanaveral/ https://www.linkedin.com/company/city-of-cape-canaveral-the%20https:/twitter.com/C apeCanaveralFL https://twitter.com/capecanaveralfl From: Peg Vaught [mailto:HYPERLINK "mailto:peg.vaught@gmail.com"peg.vaught@gmail.com] Sent: Thursday, March 21, 2019 5:14 PM To: Daniel LeFever <HYPERLINK "mailto:D.LeFever@cityofcapecanaveral.org"D.LeFever@cityofcapecanaveral.org> Subject: Fwd: Public Record Request 165 Jackson St I’m sorry 116 Jackson St- Dottys bar ---------- Forwarded message ---------- From: Peg Vaught <HYPERLINK "mailto:peg.vaught@gmail.com"peg.vaught@gmail.com> Date: Thursday, March 21, 2019 Subject: Public Record Request 165 Jackson St To: HYPERLINK "mailto:d.lefever@cityofcapecanaveral.org"d.lefever@cityofcapecanaveral.org Hi, Possible to receive all public information for the above mentioned property? Thank you in advance, Peg Schaller Florida has a very broad public records law. As a result, any written communication created or received by the City of Cape Canaveral officials and employees will be made available to the public and/or media upon request, unless otherwise exempt. Under Florida Law, email addresses are public records. If you do not want your email address released in response to a public-records request, do not send electronic email to this entity. Instead, contact our office by phone or in writing Florida has a very broad public records law. As a result, any written communication created or received by the City of Cape Canaveral officials and employees will be made available to the public and/or media upon request, unless otherwise exempt. Under Florida Law, email addresses are public records. If you do not want your email address released in response to a public-records request, do not send electronic email to this entity. Instead, contact our office by phone or in writing Florida has a very broad public records law. As a result, any written communication created or received by the City of Cape Canaveral officials and employees will be made available to the public and/or media upon request, unless otherwise exempt. Under Florida Law, email addresses are public records. If you do not want your email address released in response to a public-records request, do not send electronic email to this entity. Instead, contact our office by phone or in writing Florida has a very broad public records law. As a result, any written communication created or received by the City of Cape Canaveral officials and employees will be made available to the public and/or media upon request, unless otherwise exempt. Under Florida Law, email addresses are public records. If you do not want your email address released in response to a public-records request, do not send electronic email to this entity. Instead, contact our office by phone or in writing