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HomeMy WebLinkAboutcocc_kha_proposal_fillmore_duplex_site_review_20240215Kimley>» February 15, 2024 Mr. Todd Morley City Manager City of Cape Canaveral 100 Polk Avenue Cape Canaveral, FL 32920 Re: Fillmore Avenue Duplex Site Review — Cape Canaveral, FL Proposal for Civil Engineering Services Dear Mr. Morley: Kimley-Horn and Associates, Inc. ("Kimley-Horn" or "the Consultant") is pleased to submit this proposal to The City of Cape Canaveral ("the Client" or "the City") for providing professional services related for the Fillmore Avenue Duplex Site Review ("Project") in accordance with the terms of the Master Signed Agreement between the City of Cape Canaveral and Kimley-Horn dated July 31, 2023. PROJECT UNDERSTANDING It is our understanding that the City has been notified of potential drainage infrastructure and site work not constructed per the approved plans for a residential site off Fillmore Avenue. It is also our understanding that a Certificate of Occupancy has been issued for the residential units. It is understood that the existing site is currently under construction within the drainage swale due to the relocation of overhead power and that there may be conflicts to the swale due to the construction. It is understood that the swale will be regraded once the work is complete. The Client has requested that the Consultant perform a site visit to include the observation of the existing drainage system, review project documents uploaded to BS&A ("the Client's E-permitting Portal"), compare the site plan regarding the grading and drainage as-builts (with the understanding they will be superseded) compared to the original approved plans and Client's current code standards. Following the review, Kimley-Horn is to prepare a memorandum summarizing the findings and recommendations. The Project consists of 2-duplexes totaling 4 units and associated infrastructure. The Project is located approximately 1,000 feet east of A1A along Fillmore Avenue. The parcel numbers are as follows: 24-37-23-67-*-1 24-37-23-67 *-2 24-37-23-67*-3 24-37-23-67-*-4 Based upon this understanding, our proposed Scope of Services, Schedule, and Fee are as follows: iC4 94 UUU r!frllll low Kimley»> SCOPE OF SERVICES Page 2 TASK 1.0 — SITE VISIT The Consultant will meet with the Client's representatives onsite to conduct a site visit of the project. The Consultant will visually observe the current conditions to include the drainage system with the intended design associated with the original approved plans. The Consultant will notify the Client prior to the site visit so that the Client can notify the homeowners. TASK 2.0 — PROJECT DOCUMENT REVIEW The Consultant will review applicable project documents uploaded to BS&A, including approved construction plans, as -built surveys, drainage design report (if available), comment letters or project correspondence with City staff, and approved modification and/or waiver requests. The consultant will compare the site grading and drainage as-builts with the original approved plans and City's current code standards. TASK 3.0 — MEMORANDUM The Consultant will provide a memorandum to the Client summarizing the findings of the tasks performed above. If there are deviations found in the field or in the as-builts, the Consultant will provide recommendations to the City based upon current City code, and a comparison with plans submitted by Allen Engineering. Civil construction plan modifications are not included within this scope. ADDITIONAL SERVICES Any services not specifically provided for in the above scope will be billed as additional services and performed at our then current hourly rates. Additional services we can provide include, but are not limited to, the following: • Survey and geotechnical data collection • Temporary Traffic Control Plans ("TTCP") • Civil Construction Plan Modifications • Construction Phase Services • Drainage Design and Permitting • Public Meetings • Additional meetings or site visits not outlined within the scope of services. INFORMATION PROVIDED BY CLIENT Kimley-Horn will rely upon the accuracy and completeness of all documents, surveys, reports, plans and specifications provided by the Client, the Client's consultants or by others for whom Kimley-Horn is not legally responsible. The Client acknowledges that verifying the accuracy and completeness of such items is not part of the Kimley-Horn's scope of services. The following information will be provided by the Client: • Access to the site • Project Documents uploaded to BS&A 6Bf on I/ %%�f, 11, Kimley>» SCHEDULE Page 3 Kimley-Horn will provide services as expeditiously as possible to meet a mutually -agreed -upon schedule. FEE AND BILLING Kimley-Horn will perform the services in Task 1 through Task 3 for the lump sum fee of $7,250. In addition to the lump sum fee, direct reimbursable expenses such as express delivery services, fees, air travel, and other direct expenses will be billed at 1.15 times cost. All permitting, application, and similar project fees will be paid directly by the Client. Task 1.0 2.0 3.0 Description Fee SITE VISIT PROJECT DOCUMENT REVIEW MEMORANDUM $1,000 $3,500 $2,750 Total Lump Sum Labor Fee $7,250 kimley-horn.com Vil Kimley»> CLOSURE Page 4 Kimley-Horn, in an effort to expedite invoices and reduce paper waste, submits invoices via email in an Adobe PDF format. We can also provide a paper copy via regular mail if requested. Please include the invoice number and Kimley-Horn project number with all payments. Please provide the following information: / Please email all invoices to / Pi U0/ e' c �'f}► ect ✓ee Please copy el-. & G9•7o1 (-4peCc o ry If you concur in all the foregoing and wish to direct us to proceed with the services, please issue the appropriate work authorization under our Continuing Consultant Contract, dated July 31, 2023. We appreciate the opportunity to provide these services to you. Please contact me if you have any questions. Sincerely, KIMLEY-HORN AND ASSOCIATES, INC. Tucker Hunter, P.E. Project Manager Agreed to on this `" =~ day of , 2024 CITY OF CAPE CANAVERAL SIGNED: PRINTED NA TITLE: Kinan Husainy, P.E. Vice President kimley-horn.comi' reUrllr/f �r�(rJrny rr� ,rr r%,