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Home My WebLink Aboutclsb_agendapacket_jan_20240125 CITY OF CAPE CANAVERAL CULTURE AND LEISURE SERVICES BOARD City Hall Council Chambers 100 Polk Avenue, Cape Canaveral, Florida 32920 AGENDA January 25, 2024 5:30 P.M. CALL TO ORDER ROLL CALL PUBLIC PARTICIPATION: Any member of the public may address any items that do not appear on the agenda and any agenda item that is listed on the agenda for final official action by the City Council excluding public hearing items which are heard at the public hearing portion of the meeting, ministerial items (e.g. approval of agenda, minutes, informational items), and quasi- judicial or emergency items. Citizens will limit their comments to three (3) minutes. The City Council will not take any action under the “Public Participation” section of the agenda. The Council may schedule items not on the agenda as regular items and act upon them in the future. ACTIONS ITEMS | 5:30 p.m. – 5:55 p.m. 1. Approve or amend the agenda. 2. Approve minutes for the City of Cape Canaveral CLS Board Meeting of July 27, 2023. 3. Interview Board Applicant Angela Raymond and recommend appointment for City Council approval as appropriate. 4. Approve the proposed 2024 Culture and Leisure Services Board Meeting Schedule. STAFF REPORTS | 5:55 p.m. – 6:10 p.m. 1. John Mayberry 2. Molly Thomas ADJOURNMENT: Pursuant to Section 286-0105, Florida Statutes, the City hereby advises the public that: If a person decides to appeal any decision made by the Culture and Leisure Services Board with respect to any matter considered at this meeting, that person will need a record of the proceedings, and such purpose that person may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. This notice does not constitute consent by the City for the introduction or admission into evidence of otherwise inadmissible or irrelevant evidence, nor does it authorize challenges or appeals not otherwise allowed by law. In accordance with the Americans with Disabilities Act: all interested parties may attend this Public Meeting. The facility is accessible to the physically handicapped. Persons with disabilities needing assistance to participate in the proceedings should contact Samantha Berry, City of Cape Canaveral Parks, Recreation and Community Affairs \[(321) 868- 1220 x222\] 48 hours in advance of the meeting. CULTURE AND LEISURE SERVICES BOARD REGULAR MEETING City Hall Council Chambers 100 Polk Avenue, Cape Canaveral, Florida 32920 Thursday July 27, 2023 5:30 p.m. MINUTES CALL TO ORDER: The meeting was called to order at 5:30 p.m. by Chairperson, Joel Fair. The Board Secretary called the roll. ROLL CALL Joel Fair Chairperson Kathy Parks Vice Chairperson Angela Trulock Larry Holmes Betsy Ronk Members Absent (Excused): Mary Mosquera Others Present: Molly Thomas Parks, Recreation + Community Affairs Director John Mayberry Deputy Director Projects + Parks Samantha Berry Board Secretary Amy Moody Community Engagement Manager PUBLIC PARTICIPATION: None ITEMS FOR ACTION 1. Approve or amend the Agenda. A motion was made by Kathy Parks to approve the Agenda as written, Betsy Ronk seconded. The motion carried unanimously. 2. Approve Minutes for the Culture and Leisure Services Board Regular Meeting of May 25, 2023. A motion was made by Betsy Ronk to approve the meeting minutes from May 25, 2023 as written, seconded by Kathy Parks. The motion carried unanimously 5-0. 3. Review user fee data and estimated operating costs for the City of Cape Canaveral Community Center; and make a recommendation for City Council to maintain or increase rates for the upcoming Fiscal Year. A motion was made by Ms. Ronk, that the Board recommend maintaining the current rates for Residents, Veterans and First City of Cape Canaveral, Florida CLS Board Meeting · July27, 2023 Meeting Minutes· Page 2of 3 Responders; and increase the Non-Resident User Rates by an even $1.00. Mr. Holmes seconded the motion, it carried unanimously 5-0. Another motion was made by Ms. Ronk, that the Board recommend increasingthe Facility Rental rates by 6% across the board, rounded up to the nearest dollar. Mr. Holmes seconded the motion. Chairman Fair recused himself from voting, noting that his faith- based organization frequently rents City facilities.The motion carried unanimously 4-0. The Board further requested that theamended feesrecommended during this minutebe reflected in the minutes using a table format. See below. C5 Fee Structure Recommended by CLSB at July 27, 2023 Meeting GENERAL USE Rate CategoryDailyMonthlyAnnual RESIDENT RATES Senior$4.00$32.00$352.00 Adult$5.00$40.00$440.00 Child$0.00$0.00$0.00 NON-RESIDENT RATES Senior$6.00$48.00$528.00 Adult$7.00$56.00$616.00 Child$3.00$24.00$264.00 OTHER Veteran/First Responder$4.00$32.00$352.00 FACILITY RENTALS HourlyDepositAdditional Rate Category RESIDENT RATES Conference Room$94.00$150.00$0.00 Gym -Athletics$101.00$150.00$0.00 Gym -Event$101.00$150.00$200.00 NON-RESIDENT RATES Conference Room$98.00$150.00$0.00 Gym -Athletics$121.00$150.00$0.00 Gym -Event$121.00$150.00$200.00 City of Cape Canaveral, Florida CLS Board Meeting · July27, 2023 Meeting Minutes· Page 3of 3 STAFF REPORTS: Mr. Mayberry provided status updateson the following projects: o The Splash Padexperiencedtechnical difficulties caused by probable lightning strike in the area. Repairs have been made and Staff is exploring hardening solutions to guard/prevent future issues related to lightning. o A fence has been installed around the Splash Pad perimeter. o New sod has been installed on the infield and the field will remain closed for it to take root. Infield project came in far enough under budget to allow for the purchase of a new scoreboard. Ms. Thomas providedstatusupdateson the following projects and events: o The donation window for Back2SchoolJamboreesuppliesis now closed. Board members areinvited to participate in the packing and distribution activities. o Department Staff will begin planning for the Monster Mash Trunkor Treat and Holiday in the Cityafter the Back2School Jamboree is complete. o Staff provided tour of the Community Center for principal, Mrs. Melissa Long, the school. o TheCAPECenteris still awaitingCertificate of Completion.The first Call for Art has closed and Staff has started the interview process for teaching artistsand program contractors.is underway. A highlytentative softopening date is targeted for late September, early October. o Veterans Memorial Parkbids came in higher than expected, duein partto inflation. Theproject will commence once an appropriate funding solutionis confirmed. o The first Civic Hub ProjectWorkshop was held on July 26, 2023. Low attendance at the in-person event was noted, but an online survey is available for residents through August 4, 2023.The next community engagement opportunityfor this Projectis tentatively set for September 19, 2023. Board members were encouraged to do independent outreach among friends/neighbors and reminded to consult the Code of Conduct when engaging inoutreach conversationsregarding this project. ADJOURNMENT: There being no further business, Kathy Parksmade a motion to adjourn the meeting, Angela Trulock seconded. The motion carried unanimously, andthe meeting adjourned at 6:53p.m. Approved on this, the 25th day of January, 2024. _________________________________ ___________________________________ Joel Fair, Chairperson Samantha Berry, Board Secretary CITY OF CAPE CANAVERAL CULTURE AND LEISURE SERVICES (CLS) BOARD January 25, 2024REGULAR MEETING · ITEM # 3 Subject: Interview Board Applicant Angela Raymondand recommend applicant for City Council appointment as appropriate. Department:Parks, Recreation and Community Affairs Summary:Mrs. Raymondsubmitted an Application for Appointment tojoin aCity Advisory Board or Committee to the City Clerk (Attachment 1). Mrs. Raymond meets all qualifications necessary to serve on a City Board and her first choice was the Culture and Leisure Services (CLS) Board. Attachment: 1. Application for Appointment to City Advisory Board or Committee Leisure Services Staff recommend theBoard take the following actions: Interview Board Applicant Angela Raymond and recommend appointment for City Council approval as appropriate. Approved by Director: Molly Thomas Date:1/16/2024 CITY OF CAPE CANAVERAL CULTURE AND LEISURE SERVICES (CLS) BOARD January 25, 2024 REGULAR MEETING · ITEM # 4 Subject: Approve the proposed 2024 Culture and Leisure Services Board Meeting Schedule. Department: Parks, Recreation and Community Affairs Summary: A yearly Meeting Schedule assists everyone in planning activities necessary to complete This annual agenda item is typically reviewed at the November Meeting, but was not addressed in November 2023 due to lack of quorum. The proposed Meeting Schedule (Attachment 1) follows the same tempo as schedules from recent years. Meetings for this Board have traditionally been held the last Thursday of every other month, beginning in January, with the exception of November. As the last Thursday of November frequently coincides with the Thanksgiving holiday, the proposed date for this meeting is November 21, 2024. The list of City of Cape Canaveral 2024 Holidays and Other Notable Dates has been provided as a reference. (Attachment 2) Attachments: 1. Proposed 2024 Culture and Leisure Services Board Meeting Schedule. 2. City of Cape Canaveral 2024 Holidays and Other Notable Dates Staff recommend the Board take the following actions: Approve the proposed 2024 Culture and Leisure Services Board Meeting Schedule. Approved by Director: Molly Thomas Date: 1/16/2024 CITY OF CAPE CANAVERAL 2024Culture + Leisure Services BoardMeeting Schedule C+LS BoardMeeting Agenda + Packet Distribution 01/18/2024 01/25/2024 5:30 p.m. 03/21/2024 03/28/2024 5:30 p.m. 05/23/2024 05/30/2024 5:30 p.m. 07/18/2024 07/25/2024 5:30 p.m. 09/19/2024 09/26/2024 5:30 p.m. 11/14/2024 11/21/2024 5:30 p.m. CITY OF CAPE CANAVERAL 2024 Holidays + Other Notable Dates Monday New Year’s DayCity offices closed 01/01/2024 Monday Martin Luther King Jr. DayCity offices closed 01/15/2024 Wednesday School Crossing Guard Appreciation Day 02/07/2024 Monday Presidents Day City offices closed 02/19/2024 Sunday-2 A.M. Set clocks forward+ Begin Daylight Savings check smoke detectors 03/10/2024 Wednesday Administrative Professionals Day 04/24/2024 Begins National Public Works Week 05/19/2024 Monday Memorial DayCity offices closed 05/27/2024 Thursday Independence DayCity offices closed 07/04/2024 Friday Park +Recreation Professionals Day 07/19/2024 Monday-Noon For more info, contact City Election Qualifying Period Begins the City Clerk’s Office 08/05/2024 Friday-Noon For more info, contact City Election Qualifying Period Ends the City Clerk’s Office 08/16/2024 Sunday Building + Code Staff Appreciation Day 09/01/2024 Monday Labor DayCity offices closed 09/02/2024 Begins Finance + Accounting Appreciation Week 09/23/2024 Thursday Human Resources Professionals Day 09/26/2024 Tuesday National Night Out (tentative) 10/01/2024 Wednesday Boss’s Day 10/16/2024 Sunday-2 A.M. Set clocks back + End Daylight Savings check smoke detectors 11/03/2024 Tuesday For more info, visit Election Day VoteBrevard.gov 11/05/2024 Monday Veterans Day City offices closed 11/11/2024 Thursday Thanksgiving DayCity offices closed 11/28/2024 Friday Day after ThanksgivingCity offices closed 11/29/2024 Tuesday Christmas EveCity offices closed 12/24/2024 Wednesday Christmas DayCity offices closed 12/25/2024