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Home My WebLink Aboutcocc_council_mtg_minutes_20231024_wkshpCAPE CANAVERAL CITY COUNCIL WORKSHOP MEETING City Hall Council Chambers 100 Polk Avenue, Cape Canaveral, Florida 32920 Tuesday October 24, 2023 1:00 p.m. MINUTES CALL TO ORDER: The Chair called the Meeting to Order at 1:00 p.m. Mayor Pro Tem Raymond led the Pledge of Allegiance. ROLL CALL: Council Members Present: Council Member Council Member Mayor Mayor Pro Tem Council Member Kim Davis Mickie Kellum (via Webinar) Wes Morrison Angela Raymond Don Willis Others Present: City Manager City Clerk City Attorney Administrative/Financial Services Director Financial Services Deputy Director Capital Projects Deputy Director Community + Economic Development (C+ED) Dir. C+ED Senior Planner Parks, Recreation + Community Affairs (PRCA) Dir. Executive Assistant to City Manager/Office Manager Brevard County Sheriff's Office Lieutenant PUBLIC PARTICIPATION: None. DISCUSSION: Todd Morley Mia Goforth Anthony Garganese John DeLeo Jenny Coldiron Tim Carlisle Dave Dickey Kyle Harris Molly Thomas Lisa Day Scott Molyneaux Receive updated Civic Hub Project information, receive public comment, provide feedback for Kimley-Horn & Associates, Inc. (KHA) and direction to City Manager on moving forward with the planning and construction of the Civic Hub Project: City Manager Morley discussed the Civic Hub Project history, and using the City's Community Redevelopment Agency budget and leftover funds from the American Rescue Plan Act to pay the lion's share of the Project. Scott Mingonet, Principal KHA, introduced the KHA Project representatives and made a presentation which showed Council approved changes made to the Civic Hub Master Plan since the previous City Council Civic Hub Workshop Meeting. Discussion ensued and included underground exfiltration systems and engineering to tie into stormwater systems surrounding the Civic Hub area, examples of plastic vaults versus concrete box systems, including efficiency, cost and lifespan comparisons, various design features, refined play area around the major event section, cost benefits and analysis of concrete versus pavement, Council may identify Project priorities based on the Phased Cost analysis and Opinion of Probable Construction Costs contained within the Presentation Slide 29 City of Cape Canaveral, Florida City Council Workshop Meeting October 24, 2023 Minutes • Page 2 of 2 (attached), and why certain improvements should be done collectively such as the Pickle Ball and Tennis courts. Mayor Morrison recessed the meeting at 2:06 p.m. The meeting reconvened at 2:21 p.m. Discussion continued regarding the inclusion of a beverage service area in the Plan Design for beverage sales during events, Tennis in the City dates to 1976, the number of courts required for team tournaments, the sufficient amount of stormwater area based on the Plan design, completing the Project in two phases with underground improvements starting first, Mr. Mingonet's caution in over -design for stormwater improvements, support for going forward with $150,000 for stormwater design, and starting a memorial paver program which would need to be vehicular and pedestrian rated. Administrative/Financial Services Director DeLeo discussed the importance of financing the Project. Discussion continued regarding areas and structures to be demolished, impacts on Friday Fest and moving the event to a temporary location, and the lowest point in the Center Street Basin area located in proximity to the Civic Hub Project. Capital Projects Deputy Director Carlisle discussed how the middle 300 block of Fillmore, Taylor and Magnolia, contains a high concentration of impervious surfaces, is the lowest area, and acts as a gully taking on a lot of water. Discussion continued regarding utilizing the Mead & Hunt Center Street Basin Stormwater System Analysis for KHA's design work, and how this discussion crystallized the scope and direction of the Project. Shannon Roberts, resident and property owner, discussed concerns including the overall flow and aesthetic design of the Civic Hub Master Plan, sufficient parking and opportunities for Federal Funding. Discussion continued how the Civic Hub area will become a greener space and a significant buffer along State Road A1A, desire to maintain existing trees, moving the entry way arch feature to face State Road A1A, and preservation of the mural on Taylor Avenue. KHA Engineer Randy Gonzalez, advised how the City needs to conduct a study to identify the total volume needed for the new underground stormwater exfiltration system to handle both the Civic Hub area first and the Presidential Streets second, to find out which of those streets the City intends on treating/receiving stormwater from. City Manager Morley discussed possible Council consensus based on the input received. Discussion ensued regarding providing KHA access to all City stormwater studies, request for costs of more studies, and KHA study costs will be based on the City studies already done to avoid duplication of data. Council reached consensus for KHA to bring back a final conceptual design and a proposal for a Civic Hub/Presidential Streets stormwater exfiltration system volume study within the next two months. Discussion ensued regarding support for the Plan, thanks to Staff and KHA, and desire to pursue grant funding opportunities for this Project. Council Member Davis requested, out of respect and courtesy, that any consideration of future meetings of Council, to schedule them at 4:00 p.m. or later, unless they are of an urgent nature. Mayor Morrison made note of the request and thanked Council Member Davis ADJOURNMENT: The Workshop Meeting was adjourned at 3:24 p.m. Wes Morrison, Mayor Mia Goforth, City Clerk Attachment to the October 24, 2023 City Council Workshop Minutes Civi Hub Item Infrastructure and Park Enhahcements $5,690,000 General Conditions and Mobilization $250,000 Demolition/Clearing/Earthwork/Grading/ $220,000 Gateway Improvements:low knee wall and plaza along A1A and Poinsetta Gateway $350,000 Signage $30,000 Concrete/Paving Construction: $230,000 Sheriff's parking lot.existing lot along Poinsetto,additional parking along Fillmore,pedestrian and heavy duty sidewalks,including subbase. Enhanced Concrete Construction: $800,000 Vehicular pavers at Food Truck Court and Taylor Avenue,pervious pavers to enhance Stormwater,removable bollards,synthetic turf at Event Lawn,raised decking at passive area Franchise utilities: $35,000 Lighting/Electrical: $500,000 Taylor pedestrian lighting,area Festoon lighting,pathway pedestrian and decorative lighting, landscape and accentlighting,event panel,performance stage lighting and panel,service panels,security lighting throughout park. Stormwater: $2,600,000 Underground stormwatersyut ems;Food truck area,Taylor Avenue,Event Lawn,Tennis Courts, Pickleball Courts,NE Parking Lot East Parking lot !-,_ •. Potable Water $75,0000 _. I` Sanitary Sewer $130,000 Furnishings and Audio $130,000 Landscape $250,000 Irrigation $90,000 Facilities/Building Structures $2,7800000 Restrooms and Concession Building $1,000,000 Bathrooms,Concession structure,covered plaza structure behind existing mural wall, enhancements to back of mural wall,storage behind both the restrooms and concession structures. Performance Amphitheatre: $500,000 - ' - r 27'x 20'x 12-15'height,includes elevated stage area,ADA accessibility and A' footers/foundation l Small Shade Pavillions:4 total structrures within the park area $250,000 Architectural/Decorative Swings $200,000 Architectural mounds and play structure:includes rubberized surface and play structure $150,000 Pickleball Courts:6 pickleball courts with concrete sub-base,fencing and lighting $300,000 Tennis Courts:2 tennis courts with concrete sub-base,fencing and lighting $300,000 Nancy Hanson Center upgrades:upgrades including painting,modemization and ADA $80,000 improvements Construction Subtotal $8,470,000 Soft Costs (A&E design,permitting) -10% $847,0000 Contingency (Conceptual Level) -15% $1,270,500 Total: $10 590,000 Phase 1 Phase 2 ALT 2 . All estimates are in 2023 dollars; no escalation has been applied, see disclaimer included in full OPC Civic Hub Master Plan