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HomeMy WebLinkAboutcocc_council_mtg_minutes_20230906_specialCAPE CANAVERAL CITY COUNCIL SPECIAL MEETING City Hall Council Chambers 100 Polk Avenue, Cape Canaveral, Florida 32920 Wednesday September 6, 2023 5:30 p.m. MINUTES CALL TO ORDER: The Chair called the Meeting to Order at 5:29 p.m. Mayor Pro Tem Raymond led the Pledge of Allegiance. ROLL CALL: Council Members Present: Council Member Kim Davis Council Member Mickie Kellum Mayor Mayor Pro Tem Council Member Wes Morrison Angela Raymond Don Willis Others Present: City Manager City Attorney City Clerk Administrative/Financial Services Director Deputy Finance Director Capital Projects Director Community + Economic Development (C+ED) Dir. Parks, Recreation + Community Affairs (PRCA) Dir. Public Works Director Executive Assistant to City Manager/Office Manager Brevard County Sheriff's Office Commander Brevard County Sheriff's Office Lieutenant Todd Morley Anthony Garganese (arrived 5:33 p.m.) Mia Goforth John DeLeo Jenny Coldiron Jeff Ratliff Dave Dickey Molly Thomas June Clark Lisa Day Byron Keck Scott Molyneaux APPROVAL OF AGENDA AS WRITTEN OR WITH AMENDMENTS: Discussion ensued regarding swapping the order of Agenda Items 1 and 2. City Attorney Garganese advised that Florida Statute requires the first action be on the millage rate. Discussion continued regarding a desire to omit discussion, in order to save time, around the items Council reached consensus on during the last City Council Workshop on August 23, 2023. City Attorney Garganese advised Council that consensus items are not the final action of Council and therefore can still be discussed, and indicated changes at this juncture in the budget process would create significant impacts on Staff work product. Administrative/Financial Services Director DeLeo discussed the Proposed Budget before Council is based on the consensus items from the last City Council Workshop and referenced the August 29, 2023 Memorandum to Council (attached). A motion was made by Council Member Willis, seconded by Council Member Kellum, to approve the Agenda as written. The motion carried 5-0. PUBLIC PARTICIPATION: None. PUBLIC HEARINGS: 1. Resolution No. 2023-17; adopting a Tentative Millage Rate for the levy of Ad Valorem Taxes for Fiscal Year 2023/24 on all taxable property located within the City of Cape Canaveral, City of Cape Canaveral, Florida City Council Special Meeting - 1st Budget Hearing September 6, 2023 Minutes Page 2 of 3 Brevard County, Florida; providing for an effective date: City Attorney Garganese read the title into the record and stated the proposed Tentative aggregate Millage for all City operating purposes is 3.5716 mills which breaks down to 3.5284 mills for General Government Millage and 0.0432 mills for the Library Dependent Special District. Discussion ensued and included impacts of the cuts to the Proposed Budget, based on Council consensus that was reached at the last City Council Budget Workshop, which would lower the total millage to 3.5064, hiring a new employee for the Cape Canaveral Community Center for Sundays, potential revenues to be gained from recreation facilities on weekends and ideas to make hours of operation at the Cape Canaveral Community Center, the Splash Pad and the Nancy Hanson Recreation Complex more efficient for the community, the need to be careful regarding contingency, using the cuts made by Council to the Proposed Budget to justify a lower millage, how going to the rolled -back rate would require finding significant cuts from the Proposed Budget, desire to save time discussing roll -back if the majority of Council is against it, going through each Budget Summary to make further cuts, and reducing Capital Improvement Project funding for some projects such as the Veterans Memorial Park Project and the Presidential Streets Master Plan Project. City Manager Morley reminded Council the Presidential Streets Master Plan Project is in the CRA (Community Redevelopment Area) Budget but that moving such a Project back a year would be an example of a way to save a significant amount of money from the Proposed Budget. Administrative/Financial Services Director DeLeo noted when ad valorem is reduced it will also impact the CRA. Discussion continued and included how this Resolution represents a tax increase, the City Council has reduced the millage rate each year since 2017, and the millage rate versus the roll -back rate related to increased property values. City Manager Morley pointed out that the City has already gone through the bid process for the current Veterans Memorial Park Project, and that the City is still in negotiations regarding that Project's value engineering analysis. Bob Hathaway, resident, suggested an electronic key pad to allow public access to the Splash Pad. A motion was made by Council Member Davis, seconded by Mayor Pro Tem Raymond, to adopt a Tentative Millage Rate of 3.5064, combined. City Manager Morley discussed how the Motion was based on the cuts that came out of the City Council Budget Workshop of August 23, 2023 in the amount of $117,070, which Staff had proposed would go back into Contingency but Council discussion was to instead use that to reduce the total combined millage from 3.5716 to 3.5064 mills. The motion carried 3-2, with Council Member Kellum and Mayor Morrison voting against. 2. Ordinance No. 09-2023; adopting the Annual General Fund, Wastewater Enterprise Fund, Stormwater Enterprise Fund, Enterprise Capital Fund, Special Revenue Funds, Capital Project Funds and Agency Fund Budgets for the Fiscal Year beginning October 1, 2023, and ending September 30, 2024; providing for an effective date, first reading: City Attorney Garganese read the title into the record. City Manager Morley discussed how, due to projects becoming fewer and fewer each year, the City will not hold a Strategic Planning Retreat and instead will hold a Capital Improvement Project Workshop. Discussion ensued and included potential revenues to be gained from recreation facilities being open on Sunday, hiring more staff, desire to make additional cuts to the Proposed Budget, importance of the CAPE Center, and the suggestion to change operating hours for certain recreation programs. PRCA Director Thomas discussed how Staff would be able to target the most optimal usage/time with metrics for recreational facilities barring legislative action. Discussion ensued regarding being able to hire an additional recreational staff member versus reducing the budget for the Veterans Memorial Park Project, access to restrooms at the Community Center, the Splash Pad and Nancy Hanson Recreation Complex must be within 200 feet, the City's variance for ball field restroom usage, if City of Cape Canaveral, Florida City Council Special Meeting — 1st Budget Hearing September 6, 2023 Minutes Page 3 of 3 approved, would take care of the Splash Pad only. PRCA Director Thomas pointed out the need to consider usage and accessibility for each facility equally. Discussion continued regarding recreational facility usage, staffing and operational hours. The Public Hearing was opened. Bob Hathaway, resident, discussed requested EV Charger projected revenues information. City Manager Morley tasked Staff with sending the Agenda Item from July to Mr. Hathaway. City Manager Morley advised the City Council will be considering the EV Charger rates and fee structure at the September 20, 2023 City Council Meeting. Discussion ensued and included potential surplus funds to help with the contingency, tax credits, grants revenue and reimbursements, and the Federal Inflation Reduction Act income grant which appear later. The Public Hearing was closed. A motion was made by Mayor Pro Tem Raymond, seconded by Council Member Davis, to adopt Ordinance No. 09-2023, at first reading. Administrative/Financial Services Director DeLeo reaffirmed the latest changes were made to the Proposed Budget as a result of the last Budget Workshop, the result of this evening's millage change will be provided in another Memorandum to Council prior to the second hearing of the Budget Ordinance, a new Final Budget will be provided to Council after the. September 20, 2023 Meeting, and confirmed the Motion as sufficient. The motion carried 3-2, with Council Member Kellum and Mayor Morrison voting against. Community and Development Director Dickey read a text message received from Staff attending the 2023 Florida Planning Conference in Jacksonville (attached). Council Member Willis congratulated Carib Brewery USA, which won the Cocoa Beach Area Chamber of Commerce August Business Champion of the Month after he submitted their City Council Meeting Presentation from the June 20, 2023 City Council Regular Meeting. Council Member Kellum announced the City, along with the American Legion and the VFW, is scheduled to host the first Inaugural Veterans Day Parade in the City, invited all of Council to participate on Saturday, November 11, 2023 at 11:00 a.m., starting at City Hall, down Orange Avenue and then to the VFW Post 10131 where there will be a Community BBQ for everyone. Commander Keck announced National Night Out is scheduled for Tuesday, October 3, 2023 at the Cape Canaveral City Park from 6-8:00 p.m. Mayor Pro Tem Raymond congratulated and thanked Public Works Services Staff for their clean- up efforts after the effects of Hurricane Idalia, discussed attending the 2023 Florida League of Cities Conference, and will be serving on the Land Use and Economic Development Policy Committee. ADJOURNMENT: The Workshop Meeting was adjourned at 7:10 p.m. (Signature) Wes Morrison, Mayor (Signature) Mia Goforth, City Clerk SEAL of Cape Canaveral, Florida Memo As presented at the 9/6/2023 City Council Special Meeting Administrative + Financial Services TO: Honorable Mayor and Members of City Council VIA: Todd Morley, City Manager FROM: John De Leo, Administrative/Financial Services Director DATE: August 29, 2023 RE: Updated Budget Revenues and Expenditures for the Proposed Budget Detail Fiscal Year 2023-2024 The following updates/modifications to the Proposed Budget Detail Fiscal Year 2023-2024 have occurred since the August 23, 2023 Budget Workshop. At this Budget Workshop, Council came to a consensus to remove or push out the items listed below. These changes will be reflected in the upcoming Proposed Budget for Fiscal Year 2023-2024. General Fund • Strategic Planning Retreat removed from FY23-24 - $6,750. • City Hall Buildout CIP IM-13 removed - $90,000. • Resiliency Vehicle CIP RD-1 moved to FY24-25 - $26,000. • C5 Dividers CRA PRCA-10 moved to FY24-25 - $22,000. • Canaveral City Park Scoreboard PRCA-12 removed - $5,000. • Contingency increased from $203,026 to $320,776. CRA • Playground CIP CR-1 moved out to FY25-26 - $250,000. • Contingency increased from $446,051 to $728,051. Wastewater Fund • Strategic Planning Retreat removed from FY23-24 - $6,750. • Contingency increased from $36,279 to $43,029. The above actions by Council helped fortify the General Fund Contingency to a level that greatly reduces the risk for the upcoming Budget Year FY23-24. Additionally, it increased the CRA Contingency by $250,000. As read into the record at the 9/6/2023 City Council Special Meeting 5:24 PM First presentation is done, 'Dave. It went really well with great attendance. People here seem to be recognizing our name a city and our efforts. I think our projects and our work are definitely permeating the planning/municipal. world across the state. Really cool to see/hear.