The URL can be used to link to this page

Home My WebLink Aboutcocc_council_mtg_minutes_20230823_budget_wkshpCAPE CANAVERAL CITY COUNCIL BUDGET WORKSHOP MEETING City Hall Council Chambers 100 Polk Avenue, Cape Canaveral, Florida 32920 Wednesday August 23, 2023 6:00 p.m. MINUTES CALL TO ORDER: The Chair called the Meeting to Order at 5:58 p.m. Council Member Kellum led the Pledge of Allegiance. ROLL CALL: Council Members Present: Council Member Mayor Council Member Mickie Kellum Wes Morrison Don Willis Council Members Absent: Council Member Mayor Pro Tem Kim Davis Angela Raymond Others Present: City Manager City Clerk Administrative/Financial Services Director Deputy Finance Director Capital Projects Director Capital Projects Deputy Director Community + Economic Development (C+ED) Dir. Parks, Recreation + Community Affairs (PRCA) Dir. Public Works Director Executive Assistant to City Manager/Office Manager Brevard County Sheriff's Office Commander Brevard County Sheriff's Office Lieutenant PUBLIC PARTICIPATION: None. DISCUSSION: Todd Morley Mia Goforth John DeLeo Jenny Coldiron Jeff Ratliff Tim Carlisle Dave Dickey Molly Thomas June Clark Lisa Day Byron Keck Scott Molyneaux Public Participation: None DISCUSSION: Proposed Fiscal Year 2023/2024 Budget and Five (5) Year Capital Improvement Plan: City Manager Morley's discussion included this being the third Budget Workshop Meeting, the Proposed Millage Rate total of 3.5716, impacts of inflation and increase in costs related to projects, workers compensation and general liability insurances. Deputy Finance Director Coldiron discussed budget changes, as a result of Council actions taken at the City Council Regular Meeting of August 15, 2023, will be incorporated into a revised Proposed Budget and is reflected in the handout distributed for Council (attached), and clerical errors corrected regarding Impact Fees and the loan for the Civic Hub. Finance Director DeLeo discussed the need for a consensus that City of Cape Canaveral, Florida City Council Budget Workshop Meeting August 23, 2023 Minutes Page 2 of 3 Council supports funding the EV Chargers out of the General Fund as a result of the CRA Board's decision to not fund the EV Chargers. Discussion ensued and included an EV Charger fee schedule related Agenda Item planned for the Regular City Council Meeting of September 20, 2023, opposition to and support for the EV Charger Project, impacts of taking the Project out of the Proposed Budget, and the pros and cons of managing EV Chargers, and parking spaces for charging electric vehicles. City Manager. Morley denoted Council consensus for support of the EV Charging Stations. Discussion continued regarding the difference between items in the Proposed Budget regarding the Streets/Sidewalks/Mobility/Striping and Bike Lane Striping, the purpose of the City Hall office expansion, future staffing needs, funds in contingency for City Hall repairs to plumbing and the air conditioners, and possibly using the City Council and Mayor offices instead of moving forward with the City Hall Office Expansion Budget item. Council reached consensus to remove the City Hall Buildout Capital Improvement Project from the Proposed Budget. Discussion continued regarding needs versus wants in the Proposed Budget, the Strategic Planning Retreat, the Prominade which evolved into the Civic Hub Project, the Presidential Streets Plan, the Veterans Memorial Park Project, stormwater and flooding, and an idea of cutting each Operating Fund in each department, except police and fire, by ten percent. City Manager Morley explained the City is taking the most responsible approach regarding stormwater with both the larger and smaller projects in response to community needs, and noted the City Council Civic Hub Workshop scheduled for Tuesday, September 19, 2023. Discussion continued regarding incentivizing developers do business in the City, and affordable housing concerns which will be discussed at a future Planning and Zoning Board Meeting. Mayor Morrison recessed the meeting at 7:15 p.m. The meeting reconvened at 7:24 p.m. Discussion ensued and included utilizing Value Engineering for the Veterans Memorial Park Project and City Manager Morley's plan to bring it to Council depending on timing, whether there is a need for another Strategic Planning Retreat and replace it with a Capital Improvement Projects meeting. Council reached consensus to remove the Strategic Planning Retreat from the Proposed Budget. Discussion ensued and included the changes will be reflected at the Special City Council Meeting on Wednesday, September 6, 2023. Council reached consensus to move the Resiliency Vehicle CIP to FY24-25. Discussion continued regarding Year -to -Date revenues, ad valorem tax rate in Cape Canaveral, and if there are any items that City Staff could delay or reduce costs for. City Manager Morley explained there is nothing else for Staff to suggest for Council, and noted the ideas brought to his attention by the Council. Discussion continued regarding the Advisory Board Dinner for $7,500 which was not taken out because Council chose to include it, the CRA Agency Fund Budget and line items to consider, how $600,000 is a lot of money going into Parks and Recreation, and whether those items could be reduced rather than removed from the Proposed Budget. PRCA Director Thomas discussed the recently installed new scoreboard, the Canaveral City Park scheduled upgrades in the Proposed Budget, and discussion ensued regarding the same. Council reached consensus to move the C5 Dividers to FY24-25, remove the Canaveral City Park Scoreboard from the Proposed Budget, and move the Playground CIP under the CRA to FY25-26. Mayor Morrison recessed the meeting at 8:52 p.m. The meeting reconvened at 8:57 p.m. Discussion ensued and included thanks to Staff and Council for reducing the Proposed Budget, Non -Departmental budget items, stormwater and the Civic Hub, the belief that a million dollars City of Cape Canaveral, Florida City Council Budget Workshop Meeting August 23, 2023 Minutes Page 3 of 3 could be found in the Proposed Budget to cut, core services includes basic items the City is accustomed to having, and grant funding and expenses. Deputy Finance Director Coldiron reviewed the list items Council reached consensus on and indicated the changes would be completed in the Proposed Budget for Council by August 29, 2023. ADJOURNMENT: The Workshop Meeting was adjourned at 9:19 p.m. (Signature) Wes Morrison, Mayor (Signature) Mia Goforth, City Clerk As presented at the 8/23/2023 City Council Budget Workshop FY23-24 PROPOSED BUDGET - CHANGES EV CHARGING STATIONS EFFECT GL# NEW LINE AMOUNT CRA REVENUE - EV CHARGING -$48,000 106-000-000-342102 0 CRA CAPITAL EXPENSE - EV CHARGING -$80,000 (REMOVE CIP #CR-9) 106-016-559-563245 0 CRA CONTINGENCY +$32,000 106-016-581-591001 478,051 GENERAL FUND REVENUE - EV CHARGING +$48,000 001-000-000-342102 72,000 RESILIENCY CAPITAL EXPENSE - EV CHARGING +$80,000 (ADJUST CIP #RD-3) 001-008-537-563245 120,000 GENERAL FUND CONTINGENCY -$32,000 001-017-901-999000 171,026 NEW STR REGISTRATION CONTRACT GENERAL FUND REV - VACATION RENTAL REGISTRATION/MONITORING +$35,000 CED/CODE ENF - CONTRACT SERVICES -$35,000 001-000-000-321105 001-003-515-534000 VULNERABILITY ANALYSIS GRANT GENERAL FUND REVENUE - STATE GRANT +$75,000 001-000-000-334500 RESILIENCY - CONTRACT SERVICES -$75,000 001-008-537-534000 IMPACT FEES INCOME ADJUSTMENT $412,985 TRANSPORTATION FEES WERE ALREADY BOOKED IN FY21-22 IMPACT FEE TRANSPORTATION REVENUE -$412,985 IMPACT FEE CONTINGENCY -$412,985 107-000-000-324200 107-029-559-599000 95,000 35,000 75,000 75,000 0 82,696