HomeMy WebLinkAboutcocc_council_spr_notes_2023032920230329 COCC SPR Notes
10:03 DT Welcome - Recognize attendees visions sessions - ExecVP - Background - Lakeland - Prior work with community - exciting day - SGR works with communities across the country -
spend at least a day to focus on what next year looks like - previous year - direction - springtime to tie in with upcoming budget - set tone - priorities - where to take community
with budgeting and resources - vision/goals/priorities and budget "need to connect"
10:06 Pledge
- Official Meeting at end of the day - last year allowed public participation at beginning of retreat
PUBLIC PARTICIPATION
10:07 Linda Hagan - Location - Why spend money to rent a room? New Community Center and Library space - don't spend money on events like this
10:08 Kristin Ortiz - Cocoa resident - observe - why interested/see meeting - founder - investing and planning for the year - observed planning process at Cocoa and in Titusville - hope
to exceed what was done in Cocoa - 2016-2020/21 supposed to be renewed - CMO stepped away - 10 page brochure with priorities and projects on website - Finding out what's going on in
rest of Brevard - two steps - community conversation - council workshop - Neither are televized/published - publicized - performance measures and targets - no connections visible to
public - list lacks muster - lagoon sustainability - low goals - watching what CC is up to today - Be Better Brevard - two things COCC does right - conversation with Mayor RE citizen
participation - CMO Coffee with City Manager - commendable - Thank you for allowing participation
10:12 Shannon Roberts - Solana Shores - Thank you for Strategic Retreat - major opportunity to plan and citizens to contribute - concerns: meetings past year - "selling the soul of the
City" - previous sessions - small-town community - residentially-dominant - not Port/CB dominant - 4 hotels - pride in hotel development - respect property rights - economic impact
on residents/property owners - resource report needs to be more definitive even if not tangible - put back in the hands of the residents - Council should resume process Planning & Zoning
decisions brought to Council - P&Z not presenting to Council - rethink resource assessments and understandning - balance to residents - process improvement - P&Z report back to Council
- losing greenspace - Thank you
10:16 From audience - reiterate Roberts statements
10:17 DT Set the tone for what we're doing and how - Large component of what Council does and engaged with community - Unique operating environment within Sunshine Law - Introduces Council
and Staff - explanation of CM as CEO of the City "corporation" - DT background - Executive recruitment - Planning/Budget/Leadership training/governance workshops - Speaking to state/nat'l
organizations for changes taking place - Former work with Cocoa as mentioned by Kristin - Cocoa going in different direction
- Going over Agenda - Focused on here and now/day-to-day - chance for one day to think long-term "where do we want to be/how do we want to get there" - Projects/initiatives get down
that path - Set where you want to go - act as a GPS - change along the way to reach goal - no paralysis by analysis - "things come at you quickly" - world constantly change - make decisions
with best information recognizing gameplan change down the line - move forward rather than not make a decision
- Conversations with Officials and pre-planning sessions with Staff - polarization making decisions harder - Working with Staff for both Visioning and Strategic Planning - Mission Statement
goals/objectives of organization - Pillars as "buckets" for where projects fit in - Lunch - Special Presentation for State of the City - Afternoon will be Where Things Stand ("Victory
Lap") - Update variety of projects/multi-year efforts dialogue to ensure all on the same page - New Projects from Staff and/or "Blue Sky" from Council - What happens next - Then at
the end PUBLIC MEETING
10:24 DT Art of Strategic Planning - Polarization challenging - Common ground difficult - Try to look at issues from other perspectives
- Strategic Visioning (Foresight) - Looking at trends and projecting outcomes from trends - Forced into decisions with best info and insight - 80 communities of various sizes engaged
SGR to implement a Futurist - Alliance For Innovation - fell apart and SGR contracted to bring back up to speed
- Polarization - Disagreements with items today - how to deal with differences - welcoming community with respectfulness - Definition - now at local level making the job tougher
- Trends - gap between political factions further and further apart - intensity getting stronger - Trust barometer RE: polarization - Civic engagement more tense - psychological abuse
- physical abuse - Local officials all facing political violence; are the heart of American democracy - local services - quality of life; library parks events programs - partisanship
affecting local level - roles and responsibilities of local officials not bigger global issues
- Employees now more often experiencing result of polarization - Biggest cost is personnel - polarization has impact on quality/well-being of personnel
- Community defensive/Councils tense - resident hostility/combativeness - people moving based on ideologies, intensifying echo chambers - anthithesis of local government - Local newspapers
closing - even local papers focus on national politics - National news partisan, local news not - Many not reading local news but national instead - ideological obsession may be a form
of addiction
- Local Government can and should help unite the community and its government - can help problem but be willing to tackle it - embracing particaptory governance/citizens assemblies
- It's OK to express different thoughts about the future priorities of the community
10:45 "Thoughts?"
- VUCA - Vision has to take into account world around you and uncertainties, but can't let it inhibit goals
- VUCA Video - Saving Private Ryan clip - Vulnerability Uncertainty Complexity Volatility Ambiguity - best plan put into effect but world thrown into turmoil - COVID - What's your role/mission/vision
and have to adapt or retreat and lose out on accomplishing goals - keep eye on what you want goals and accomplishments to be - Local government may make mistakes and not get everything
right - Focus should be at 10,000 Feet - Elected Officials are Board of Directors of an organization - tactical stuff is what Staff and CMO is for - hope Council will walk away knowing
about competent Staff
10:54 SWOT Analysis - Fundamental differences in past 12 months - Cost of capital and interest rates - supply chain issues - Council Strengths - Staff Strengths - 0% vacancy rate - Polk
County can't get enough equipment and personnel for waste removal "state of emergency" - Council Weaknesses - "Too many projects" Council too hard on itself in this regard - Staff Weaknesses
- Council Opportunities - Staff Opportunities - Underground out of mind until an event may affect it - 60th Anniversary Celebration - Council Threats - Staff Threats
11:07 "Thoughts/Comments?"
HIGH-LEVEL FEEDBACK from Council Interviews - Successes - Unanimous A1A Decision - Stalled? - What do you want to change? - What do you want to keep the same? - What do you want Council
to be known for?
11:14 CAPE CANAVERAL STRATEGIC VISION PLAN
- VISION STATEMENT - Reduced older Vision Statement from a few paragraphs to a new, approved single-paragraph Vision Statement - City's aspiration; what we want it to be - Who we are.
"Buckets" for things that are important. How we're going to do it. - Buckets highlighted/bolded from Statement - Confirm no changes to statement
- MISSION STATEMENT - Vision is where you want to go, Mission is how you get there - Are we good with this? Anything not reflected? - Thumbs up; all good.
- ORGANIZATIONAL VALUES - Values when recruiting/evaluating Staff - Council Values espouse to engage with City goals - Reflect who the City and organization are
WM - Organization of Meeting items before/after lunch? DT - Fluid, working with timing of lunch, may jump ahead a bit - All good with OV? Yes.
- DT Keep working through until Lunch is ready - DW - Expand the fun - AR - Not having fun yet? /s DT - All good? Yes - Comments/Adjustments?
No.
11:22pm - STRATEGIC PILLARS - 3 years ago took fairly lengthy vision statement and pulled out themes reflected in prior visioning - 5 Pillars/"Buckets" - Last year - What do these pillars
mean/what would success be? - Developed statements to go with each pillar - Affirmation of Pillars, anything to change? All make sense? Yes. WM: Strong statements.
11:26 STATE OF THE CITY PREVIEW - MT runs video
--11:31 Break for Lunch--
--12:14 DT Everyone Please Return--
--12:18 Lunch Over--
COMPLETED PROJECTS - DT explains upcoming portions of Retreat
- List of Projects
MK - How is "Promenade" completed? - TM - Purchase of the property - building demolished - morphed into the larger Civic Hub project. Promenade as a standalone is "done"
12:21 PRCA - MT - CCPark Concession/Press Box - Delayed - spoke with new LLeague President - not in line with what LLeague wanted - safety concerns - mid-stride - changes to field -
all-clay infield not recommended - JMayberry experienced safety issue with clay - went with sod - cleaned up clay issues - safety prioritized resulting in box "backburnered" - needs
changed - Press box /storage for tractor for maintaining clay areas - tractor not effective when clay area small - no longer need tractor - using PWS area for tractor - changes size
of building - Fire Dept. requirements - pre-cast options - original structure from repurposed utility poles - new emerging needs - 0% complete - feelers/measurements/going forward -
Always Sunny reference - moving pieces - summary page for changes
CAPE CENTER - still waiting for permanent power and flooring - systems in building need perm power - targetting June - getting there/closer than ever - will be jewel in crown - amazing
place for engaging in arts, learning and civic area - no changes to purpose of building in terms of functions
VETERANS MEMORIAL PARK - Paperwork signed with engineers, go out to Bid in 1.5 months - plans for solar lights, negated by tree canopy - amended/changes caused delays but improved scope
of project - Budget/CIP page - mid-pandemic nothing got done/no or very little money expended - 2022-23 not new money but rolled over funds
EDUCATIONAL VIDEO SERIES - State of the City example - couple others have been done, ZE can explain more - PRCA role distribution, work with ZE on purpose of videos - talking points
for Council to brag/explain/communicate to community - CM explain existing ones - MT Solar Energy and Sea Oats, already on YTube - State of the City completed, final deliverable - ZE
A little left for a few more - ZE and AM take charge on planning videos due to being in tune with community
DT QUESTIONS?
MK - Put off Patriots Park, coming up somewhere else? MT Collecting information for playground bid packet - Discussing/expand later - improve safety of park and resonate with LEO - MT
Manatee trail repair? Manatee boardwalk repair? MT Getting quotes for trail; quotes for engineering report for best use of budget for boardwalk - MT baseball field - budgeted to remove
grass? grass/clay tripping hazard - clay more versatile? MT - Instead of refreshing clay and getting rid of lip, more clay was put on repeatedly, last weeks work to remove the lip -
field for little league, not meant for adults - wary of adult "heavy hitters" - EFAST dents from softballs - MK - Talking about young girls using field, brings families in, make field
more versatile - MK Challengers with infield - grass slows ball, clay could produce an odd bounce injuring players - MK with only one field need versatility - MT Not designed for adults
or high-school play. WM - High School softball same size field? Type of ball, HS baseball not being played on field, Title IX girls and boys important; excited for all projects, make
infield more inclusive, but if it can't happen I understand. MT Objectives, if had moved forward without LLeague input, could have been ineligible for LLeague play on field - need clearance
from LLeague - AR - Rec'd complaint resident complaint splashpad destroyed - teenagers skateboarding, what is being done? - MT Cameras on splashpad, enforce incidents as seen, asked
for CIP for fencing as visual barrier and signage - clear to LEO and CE that bikes/dogs/etc are not to be through splashpad - DW status of restrooms - MT - tree at splashpad not in
original engineering, that delay caused delays in other components and decisions that created additional problems including functionality of bathrooms, once functionality was completed,
other issues could be tackled - Functionality of splashpad next - multiple troubleshooting with installers/designers, wrong size panel, new panel in Friday and all problems should be
resolved. Bathrooms functional - AR - bathrooms locked at night? MT - Yes. DW - Signage? MT - Already ordered. MK - Installer have to pay for problem? MT - Absolutely.
12:43 CED DD - hear from others in department
Administrative Rezoning Non-Conforming Parcels - 2017 first efforts - fundamental zoning/land-use issues existing for decades - work with CAO non-conforming condo buildings - densities
- most condos exceed - ADDRESSED - Next step - 700 properties improperly zoned - single-family homes in commercial zoning - non-conforming introduces restrictions - can't be rebuilt/expanded
- ID'd properties 2019 - methodically - Phase I 12/2020 Publicly-owned properties also included - Phase II 12/2021 - Portside Villas as an example - Phase III 07/2022 - Smaller residential
- Starting to discuss Phase IV working North to South - start working 100-block of Presidential Streets, majority of properties left - knock down 50-100/year - will not forget, continue
working through methodically - intent to continue from North to South - "North" would be Washington, in general - ~300-325 of the 700 parcels addressed - AR - Poinsetta? Part of it?
- DD - Believe addressed those - AR - Not all? - DD - Will deal with them, generally in the northern area - TM - 100 block is everything between A1A and Poinsetta, including Poinsetta
addresses - DT - prioritize properties currently trying to be sold? - DD - Yes, will work with requests and prioritize - individual homeowners can initiate themselves - TM in march
southward, an odd one may be grouped in due to request from property owner
CENTER STREET MIXED-USE DEVELOPMENT
DD - brought up at last retreat - private development not controlled/funded by City - group of property owners wishing to do significant mixed-used project - straightforward zoning in
City Commercial/Residential - C1 commercial only - situation where someone has a commercial building where they want to live in the back - zoning does not currently allow that - conversely
residential does not allow commercial - opportunity to amend code to allow for mixed-use, very limited targeted area, not Citywide - working with CAO for presentation in the next month
or two - will go to PZB for recommendation to Council - Comp Plan/Zoning don't allow and are holding up mixed-use - north side of center street 7 acres four parcels combined for a large
project - will be an effective way to combat blight; "redevelop our way out of it" - TM property owner waiting on ordinance, talk on transferring land to City for stormwater - DD -
currently surface parking lot, will be surplus to project, preliminary conversations with developer for opportunity for City to acquire parking lot for stormwater improvements - potential
City stormwater benefits - AR - mixed-use, what percentage would developer want for residences and retail? - DD - will deal with in language being drafted for Comp Plan, do you want
50/75% residential? No one use to dominate, beneficial for balance of use, have not gotten far enough for percentages - implement resiliency and low-impact developments include ideas,
can be implemented through these projects - AR - no
hotels/vacation rentals in mixed-use? - DD - Can't speak as to vacation rentals, City not in position to prohibit vacation rentals - have not ruled out any land use at this moment -
will most likely address on case-by-case basis, close to schools/intersections/geography will affect decision - language may require neighborhood input prior to Council consideration
- AR - concerned about traffic; surveying on street near parking in question; moving forward too fast? - MK - change in Comp Plan go to PZB before Council? - DD - Yes, language changes
to go PZB first for recommendation to Council in the form of two-reading ordinance - 1st reading = transmittal hearing, if Council approves, is "trasmitted" to State for review/comment,
will address, then second hearing is adoption. - MK - Center Street Basin Study recommended holding pond, this project would help that. Timeline on project? Spending money elsewhere
when we need it there, would be more beneficial than stormwater, how to align/prioritize projects - TM - Timing and paying for it - Timing need to get through ordinance first and PZB
recommendations, make it happen ASAP - Lots of grant money for construction projects, may not have to sweat it so much. Funding for acquisition is the problem. Receiving land from developers
eases it. - MK - CRA money and ARPA? - DD - safeguards in Comp Plan to make sure it's done right; timing- initial draft of Ord to PZB by end of April - goal, not guaranteed - if that
happens, get it to Council in the summer "right around the corner" - DT - VUCA adapt to circumstances, this project falls in line with that. - DD - We will have more control over it
PRESIDENTIAL STREETS MASTER PLAN
KH/ZE - Plan accepted by Council - moving to implementation - Phase II study approved and underway; drilling down to specifics, possibility of one-lane roads, more room for stormwater
mitigation/traffic-calming; next couple of months - Then full surveys/priority schedule of certain streets - different designes that can be presented - utilities/ROW - outreach - FY23-24
Budget and CRA funding and Grants, many grants out there - flood mitigation grants - waiting on Phase II study for priorities then jump off for implementation - TM - One-way study?
- KH - background for reason of study, modernize infrastructure - How are we going to address issues of impervious surface? One option convert streets into one-way pairs, focussing
on East-West Streets, frees up space for tress, bikelanes, absorb stormwater better - how will it impact traffic circulation and safety - will it make a big impact on stormwater? We
need to see from study - present people on streets with at least 3 diff options and then narrow down for a good design - TM - deliverable this FY for one-way street study - KH - study
will go to Council first; outreach later - TM - once decision made, then design on project candidate site in 23/24; construction 24/25 - ZE - spoken heavily with utility partners FPL/Cocoa
water, opportunity to do work under the surface, particularly power lines; 2-3 year timeframe for FPL to underground utilities - opportunity to ID problems with reclaim water, Cocoa
water and other utilities and fix them - One-ways would be specific to Poinsetta to Ridgewood, not all the way to A1A - TM - giving utilities giving opportunity to upgrade, not requiring,
so City doesn't have to pay for it. - DW - plan presented to council, will be to either implement one-way or two-way? Plan to Council first, then Citizens - ZE - Council decide "wants"
options, then community - AR - Streets with light - how to negotiate two-way? - ZE - 100 block would remain two-way - TM - beachend would remain two-way - AR - FDOT involvement? - ZE
- Include them in the loop - DW - no changes to roads as they meet A1A - AR - when will project start? Tangible results? - KH - "digging" wouldn't be until 24/25, next FY is for going
to community and using their feedback - ZE - take our time with project as it could affect the system as a whole, street-by-street, block-by-block, to see what's best
DT - VISION - significant transformational projects
1:16 FDOT SR A1A Project
LM - Point of contact for A1A improvements - International Drive signalized intersection - Long Point Road to George King Project - Council came to decision for Intl Drive intersection;
traditional intersection
- Intersection Realignment - funded through FDOT - CFLRoads - infrastructure concerns, traffic-flow designs not totally complete, but good idea - 25/26 Construction - Project Update
- Jackson Avenue emergency signal, FDOT considering adding crosswalk - Estimates - DWillis working with SCTPO for safety improvements - Design for later this year - ROW acquisition
moving along - funding is solidified for intersection, corridor funding still being worked on - TM - $24,000 investment account for FDOT - tragic pedestrian fatality - LM - Update after
slides - Council unanimously adopted Vision Zero - Attch1 Conceptual Overview of Corridor Project - Attch2 Original
info graphic from FDOT for alternatives one and two - MK - Concern about Cape Gardens access - LM - Resolution requested FDOT consider access to Cape Gardens, engineers may work around
restrictions to allow for access and keep safety in mind - TM - anything else Council can do, or let process work? - LM - Stop and let process work to avoid getting behind in the project
- MK - Long Point access? - LM - Parcels in question, FDOT would need to acquire project, cannot guarantee - MK - City acquire land? - TM - Leave it in FDOT hands - AR - Will we ever
get 35mph? - LM - Designing roadways for speed, chicken and egg, designs can get drivers to slow down - Best way was the median design, which Council approved - When design implemented,
drivers may drive slower, and if studies/data show that, then speed can be lowered. Driver behavior dictates speed limit - AR - Any changes to signs from 528 at George King into City;
people still coming at 60mph - LM - "Original concept" had dramatic chicane/deflection to slow down speeds; current design, still there, but not as dramatic - may find people slow even
more - AR - still four years out; slowing for speed limit can result in rear-ending - anything else to slow people down? - LM - We're not designing the road, but can ask FDOT - AR -
As a City what we can do - Can we do something with enforcement? - CM - We can always do more enforcement - DT - challenge you're describing - people will drive the road they feel safe,
based on the design of the road - arbitrarily placing a lower speed limit can cause problems - 85th percentile speed - DW - Completion of project be severely impacted by Aquarium project?
Construction/opening of Aquarium could cause tremendous traffic issue from A1A? - LM - FDOT aware of Aquarium; will coordinate - DW - will work with SCTPO as traffic could et ugly -
AR - traffic may slow down speeds; locals know how to navigate traffic, tourists don't - redlight runners at 50mph - something taken care of now, needs to be handled - Will continue
discussing this concern even when off Council - WM - Thank LM; wind is in our sails, continue to focus, 5-6 million cruise passengers will change behavior and slow down traffic, we
will see 35mph through everything happening - AR - Thank you Staff for all efforts on A1A - LM - some immediate measures that can be taken, and underway improving awareness and safety
- TM - item on April agenda, LM and DW working on, advancing two crosswalks south of project (Taylor and Cape Shores/East Hayes), though not currently an FDOT project, but get crosswalks
by themselves - LM - preparing agenda item to request FDOT to advance/reprioritize projects - FDOT A1A master plan approved three R's - opportunities for safety improvements
1:40pm Notice AG is here
- LM - District 5 Staff also working with FDOT - working with BCSO/TPO/FDOT for awareness - TM - If we're asking for something not budgeted, are we willing to put money towards it? ***COUNCIL
CONSENSUS*** AR - People killed at Cape Shores - would County throw some money in to project for safety? - LM - We're engaging Brev County Traffic Operations - TM - Talk to Goodson
for support - MK - Making public aware of Staff going in to A1A? Residents may not realize what we're doing, promote efforts? - MT - Educational Videos - Amy developing FAQs on website
- new preliminary series, "The Space Between" video series in Weekly Updates, YTube channel, NextDoor - "Hey where we're at" - AM - If item is pressing, can put out extra video - TM
- SUPPORT FROM COUNCIL TO ADVANCE THAT (CONSENSUS)
CAPITAL PROJECTS
JR - Oak Lane Improvements - Way behind schedule - construct entire roadway system and stormwater system - at the mercy of FPL, waiting on design of relocation of utility poles - after
that, move to go for Bid on this project - TM - Reiterate no sidewalks - MK - How many poles? - JR - Several - TM - Four - AR - Underground? - JR - Have not discussed with FPL - TM
- No discussion with FPL, 12-14 years back discussion, "FPL is an above-ground utility", underground would be at someone else's expense, code requires development and redevelopment
underground, at developer expense
THURM BLVD
TC - 24/25 still working on plan - $600k stormwater budget and other from impact fees - waiting on Brevard County funding - Similar to West Side of W. Central - Stormwater, bike lanes
- TM - 1.2M from Hotel Projects, $400k each hotel would go to Brevard County, except City has Interlocal and we get to keep it and spend it on our City priorities. Two of the hotels
built, one not yet. Coming in for siteplan approval shortly, near Country Inn Suites - MK - This project other side of Central? Had problems on other side and over budget, do you forsee
issues with soil? - TC - Not anticipated due to history of site; stormwater not a concern way back, that's why it's
a priority in these projects now - Plans aren't 100% - MK - ARPA money? - TC - No. Stormwater and impact fees - TM - Reframe, let's learn from past and not have cost overruns - JR -
Land makeup varies - MK - avoid sticker shock - TM - project contingency - AR - When out for Bid? - TC - only 60% done - AR - which fiscal year for bid? - TC - Plans not completed,
working with old City engineering and new City engineer, will go for Bid shortly thereafter. Anticipating end of '23/early '24.
SIDEWALK COMPLETION PROJECT
TC - Huge presentation last year - complete sidewalks on non-Presidential Streets - Council Approved - Being done as we speak - Done with next 3-4 weeks; sidewalks done on all non-Presidential
Streets - Mostly from CRA - MK - Budgeted at $80k? - TC - Over budget due to inflation and concrete costs -
CANAVERAL DRAINAGE BASIN IMPROVEMENTS
JR - TetraTech study under review - New Pumping station possibly needed - AR/MK/WM Location? - East of A1A West of North Atlantic - MK/AR Already have station? - JR - Lift Station not
Pumping Station - Council - Further clarifications - MK - Funding from where? JR - Grant money FDEP resiliency - TM - Is the problem the culverts under W Central? Bottleneck? - JR -
Pipes aren't the problem - northend collects a lot of stormwater and it floods, water coming from south to north, and north to south, both ways, objective to get the water out as soon
as possible. - KD - Would this help with Columbia? - TC - Columbia connected more to river than basin, but could still be helped with basin pumping, ...ish. - TM - Other properties
more affected by this - JR - Ditch confined, can't be widened - TC - ditch was cleaned out last year to get a better picture, started the study - MK - South side behind Wendy's, would
that help? - TC - Not having an issue there. South side very wide; banks still high and no flooding issues; had tree company go and clear out just in case
CENTER STREET BASIN IMPROVEMENTS
JR - $935k budget - ARPA - DEP grant $457k - bad news of grant money not available until October - TM - still have temporary portable pump for hurricane season - AR - Staff incredible
with those efforts - Go out to bid summer, ready to go October 1 when grant money here
WRF SCADA PROJECT
JR - Should be done in a couple weeks - old SCADA system very elementary, new system vastly improved - WM - Been a few years we've been seeing this project? - JR - Not just electronics,
lots of piping
---2:03pm BREAK---
---2:17pm RETURN FROM BREAK---
CLARIFIER REHABILITATION
JC - Bids came in L7 Construction - Ovivo design - Probably start after hurricane season Nov-Feb - Builtin '94 - Rehab 2012 - This will be major Rehab - DW - Total time? - JC - 18 Months
- Will be brought to Council April
FIVE YEAR STREET LIGHT UPGRADE
JE - Did less this year (17) due to inflation. Will be able to complete 21 and 21 next two years - Ridgewood N Atl this year - TM - Any damaged? - JE - Two damaged due to car accidents
and replaced - AR - Does driver's insurance cover? - MH - Yes, actively go after driver's insurance; someone hit Porter bridge - contacted Allstate - owner called City Hall - paid same
day - MK - Can only do 17? Can we budget more? - TM - Consensus to budget more money? - AR - How many left? - JE - 41 have been changed out - $58k this year - next two years $75k -
TM - Council can up budget number - WM - 41 of 91 done? Can order 50? - JE - Will check on that - WM - place one order and installed by Staff? - TM - Purchase all and bring number
back to Council - TC - Order all at once, companies could do that, highly suggest to get price now instead of higher price later - ***CONSENSUS*** to bring back option to buy all at
once - ZE - better design - recycle old ones - AR - Grant Moneys? - ZE - We can always look
SODIUM BISULFITE
JC - Everything ordered - Should take 5-10 days once building is done - History - Dec 2017 leak, CFR responded - Liquid, not gas, safer for public and employees - Done by the end of
May provided structure done - TM - more readily available? Cost the same? - JC/JE - Yes and yes
2:27 DT - Thank you to June as longest-tenured employee
CED
BCSO SOLAR
ZE - Large scale solar roof project every fiscal year - C5 6/2022 about 54% offset, CAPE online this year and close to 100% offset, BCSO Pct. Project same size as C5, great bldg, no
trees, east-west orientation, as close to 100% offset as possible, FPL bills going up - Phase II integrated battery storage system in tandem with diesel generator for day/night - FY23/24
PWS Admin SOLAR
ZE - FY 24/25 - pushed out in favor of larger building, CFR coming up next - critical - resiliency action plan - Hurricane Ian turning point "more can be done" - Deaths in hurricanes
transferring from during the storm to the aftermath - be on the frontlines - one-week timeframe after event to look after residents, and operate off utilities if we have to - enhanced
backup energy generation - MK - Hurricane season June 1st; C5 Center as a place for resource after hurricane? Are we working on that? - ZE - Later in the meeting
2:32 DT - transitioning to next section of Retreat
UPCOMING PROJECTS
C5 Flood Barriers & Lightning Protections - community area for post-storm resiliency - stay operational - Cat 2/3 Storm Surge Zone - Flood Barriers already at PWS - Takes 1 min to put
in place - TM - Will be in upcoming budget - MT - Secondary advantage to lightning protection, not just infrastructure but also people around C5
C5 ENERGY STORAGE SYSTEM
ZE - truly turn building into backup hub - no room for diesel generator - tied to solar array; charge during day, discharge when needed - 26kwh size, will work for 4 hours - modular
systems - stackable - scalable - new breaker panel with emergency breakers - facility would operate closed-loop to not endanger power restoration - stored in-doors - building was built
solar-ready - looking to do this next year - C5 would be true resilient hub - only in area outside of Orlando - MK - Inflation Reduction Act? - ZE - Tax Break eligible, direct cash
payment, recoup 30% costs - WM - $100k before incentives? - ZE - Yes - WM - Look into solar lights, self-sustaining - ZE - They are self-sustaining, but can look into - WM - in Emergency,
building wouldn't work at full load, so longer operation at minimal use - ZE - Charge phones, cool water, hot food can change everyone's experience post-storm
2:41 CAPITAL PROJECTS
DT - Have seen in Cape Canaveral - Sustainability, integration across all City programs - sing praises
STORMWATER INFRASTRUCTURE GIS MAPPING / INSPECTION
TC - with PWS doing sewer GIS, why not the rest of the utilities? - TetraTech quote GIS coordinates - 500 stormwater structures and stormwater pipe - position of the pipes - TM - State
mandates? - TC - That was sewer-only; stormwater projects would benefit from this - everything on ONE map, rather than individual maps - AR - Avoid future studies? - TC - correct -
WM - update/add? - TC - Yes, can update GIS as needed
PRCA
DT - Meeting about to go to the dogs
MT - GIS helpful for PRCA projects as well
ROVER'S SPACE WEST
MT - Patriots Park comments/visioning - replacement of playground up-to-date and safe and usable by all kinds of children - inclusion - wheelchair accessible - new play surfaces that
are not gravel/pavement/sand/mulch - needs of Patriots Park - visited Westside parks - observed people with dogs off leash - aware of other dog park didn't want to walk across A1A -
undeveloped space/unusable/uneven - reinforced oak tree - tucked away - unsightly/dangerous encampments - need to develop - if can provide dog area on West side - won't solve all off-leash
issues, but provide an option and address blight - with playground to accomodate, good place for service animals - inspired by first Rovers Space, $75k - anticipated cost of $90k for
similar to existing Rover's Space - could be completed in six months - targetting FY24/25 - DW - Banana River Park; large dogs running free on soccer field, no cleaning-up by owners,
children playing soccer with potential dog mess, fence-off area as an option - acquire Cherie Down, fence off areas for dogs - MT - other areas; dogs on the beach discussions - part
of the trail at Manatee Park against Code and park policy - Rover's Space shaded separated - This plan is a small step in the right direction - need to offer solutions rather than saying
blanket no - this can be funded "Recreation Expansion Fund" to expand services at existing recreation facility - AR - rec'd complaints about Puerto Del Rio/Banana River Park lack of
cleaning up after dogs, need solution - MT - only solution is to restrict access, people not using places properly, causing damage and maintenance issues, scheduled events. Would need
to put infrastructure in to restrict access, but would rather not do that. - AR - Need to directly address violators who come every day at the same time - DW - just fence in a designated
area for dog running - AR - Patriots Park, could parallel sidewalk areas be used as well - MT - improve accessibility, already used as informal thoroughfare
CIVIC HUB MASTER PLAN
MT - Promenade, as a concept, is done. Now part of the larger Civic Hub - Unknown what Community will say is needed for the project - Contingent on Community Input - Work with KHA to
survey entire project area then schedule outreach opportunities - 3 on the books, not schedule yet - have outreach on NHRC property - underground stormwater will impact - 3-5 year timeframe
- nothing will be swift - will work with Presidential Streets Master Plan - placeholders in CIP $500k - community input will effect those numbers, as will global issues and inflation
3:03 DT - BLUE SKY (Moving ahead)
DT - Anything we haven't talked about? Public Meeting, discuss ideas, see if there's tracton.
PACKET LIST
AR - Questions about BEEP costs - DW - Partner with Port/Aquarium/SCAT, which could be part of their system, from northern Cocoa Beach up to the Port/Aquarium in large loop; partnerships
bring cost down - AR - No Council representation at the Port Commission - MK - Presentation at Council Meeting - Cruise terminals; people walk with suitcases; gets cars off the road,
another transportation option, keep it in mind as the future is coming whether we like it or not; more people off cruises wandering around with their suitcases - DD - LM coordination
meeting? - LM - currently working to put together coordination meeting in April with Port SCTPO SCAT Brev County Ops BCSO and Cocoa Beach to get an idea of what opportunities and challenges
related to being next to the Port, parking, accessibility... similar to Blue Sky - MK - Brightline possibly stop in Cocoa, to get from there to Port needs to be addressed for the future
- People from Orlando - Arlyn - Getting A1A down to 35mph as Beep doesn't work over that - SCAT interested in micromobility - ZE - Beep currently operates - 2025 date due to Gen 2 vehicles
being worked out - BEEP would be under SCAT, City would host under the confines of SCAT - future April 21st BEEP scheduled with Aquarium staff - LM - Econ. Dev. opportunities for local
business and services
DT - mobility through similar corridors, eliminating cars/parking/parking surfaces - traffic is only going to get worse - TM - impacts of Port; have Port take ownership of its impacts
- City advocacy to provide potential solutions - not necessarily putting City money into it - DT - impact of other players, include them in planning -
WM - Mayors met with the Port; Port wants beautiful beaches as City residents do, traffic concerns the Port recognizes as a problem, doing what we have control over to address transportation
costs and make the roads safer - ***CONSENSUS TO WORK WITH THE PORT TO ADDRESS MOBILITY IN COORDINATION WITH THE BEACH COMMUNITIES*** - AR - Getting off a ship - transportation issues
from North terminal - Port Issue - No Public Transportation for them - MK - Port adding another terminal without consideration for impact - Commuting concerns due to traffic backups
- DT - People getting away from owning cars - 10-15 years down the road situations may change; avoid planning for a future that won't happen - DW - Bus system goes to CB with transfer
point; BEEP could help with transferring of Port workers - DT - clarification of Blue Sky in relation to future funding
DT - further Blue Sky items - Older demographics retiring, younger generations moving up - not enough younger generations to fill roles - MH - Thanks to Council and Staff for encouragement
of employee engagement and appreciation - internal events - employee spotlights - DT - want to be an employer of choice - for the next 7 years - fewer people looking for jobs, looking
for organizations to be "part of something" - paid fairly - visions/missions/organizational values that encourage advancement - MH - receiving applications even without vacancies -
TM - innovation - job to say "yes" - staff's job to give a quality pitch
DT - Alliance for Innovation / Strategic Foresight Program - Metrics - measuring success - WM - Talk about it each year - improving metrics every year - most important metrics to residents?
- understanding what the community values - public safety response times - how to quantify what is important to Council, Staff, business communities and residents - some numbers don't
improve - using Metrics for conversations with Port - DT - Depts. track a lot of information - WM - identify what is important, large volumes of metrics that exist, permitting, experience/satisfacti
on, "civic services" - TM - State of the City - DD - volunteer Building Department for metrics to show what a good job they're doing - DT - State requirements for permitting - metrics
can change the conversation in regards to staffing
Home improvement assistance - MK - tried to advance through CRA for a while - money spent on large projects - also focus on residents and things to be done to help them - STRs state
they improve houses and look of the City - long-time residents could benefit from City incentives for improvement - want to reach out and help residents - DT - commercial vs. residential?
- DD - historically funded public improvement projects, more recently into softer projects - small business assistance sign program - not many takers - 3 in last 2 years - conversation
with CRA Board expanding suite of programs that could involve smaller programs commercial rehabilitation, landscaping grants - CRA has been successful upon reviewing original CRA plan
w/ 2023 projections $300million, but now actually $700million - more money now coming in - DT - CRA for residential? - DD - eligible, yes, CRA plan specifies it, but have to work with
County expectations, and have the ability to involve themselves with City business - interlocal with concessions to avoid county intervention that encouraged large projects rather than
small soft projects - TM - external improvements - MK - acquire property for affordable housing - senior citizens priced out of homes - assisted living facility - bring down prices
of homes in the City - AR - 6 years on committee, affordable housing #1 priority, county involved - try to work in conjunction with county - "ray of light" to join a county advisory
board for the first time - important issue, call from resident that can't pay rent - generosity from Cocoa Beach - need residents to work in service industry - City has not done anything
to assist with affordable housing - lack of developers for workforce housing - we can do something, at least try - could lose schools and church congregations - DT - State efforts to
reinvest in affordable housing - Econ. Development Issue
3:53 Parking Issues/Standards - TM - Stay on Code Enforcement on parking - If there's a change, want to be current with trends - MK - started with one restaurant, about many businesses
along A1A with parking issues, landlocked, business friendly, need parking standards to attract businesses, CRA funds to acquire lands for shared parking, more businesses will want
to come here - AR - Special event parking? - MK - want to deal with "daily" occurrance parking issues - DT - Any other City that experiences our geographical restrictions? - AR - Parking
due to fire codes? - DT - no - Codes developed on auto-centric systems that are changing - DD - been in places, urban downtowns, that did away with parking restrictions - linear city
- commercial along A1A - no centralized business district - address businesses not on A1A and don't rely on cars as much - DT - mixed-used development will help test parking reqs
DT - Ampitheater - Farmers Market - both will be dealt with in Civic Hub planning - Parade on A1A "reduce speeds" - Purchase property for affordable housing, as discussed earlier - Other
states - targets for percentage of units for affordable housing in some communities - if those targets aren't met, developers cut through red tape and build affordable housing wherever
they choose - DD - kicking around idea requiring mixed-use to have a certain percentage of affordable housing - AR - Huntford - main street parade - plumbers union - We can do a parade
- MK - Parades on North Atlantic - Parade on A1A would not be good - past parades brought City together - DT - Sense of Place - Parades - For the Love of Cities - Family Units - Shared
Experiences
Possible Governance Workshop - DT - I can assist with that
4:05 COMPLETED PROJECT LIST - DT - Recap
UPDATED PROJECTS LIST
NEW PROJECTS LIST - DT - Explanation how New Projects tie into Updated Projects - Projects brought up at this Retreat - KD - Add to New Projects: Paid Parking at Beach Access - How much
money the City could make - Survey of citizens - TM - Spoke with MLB Beach CMO regarding paid programming - overcoming resident objection - Survey of residents, results to Council -
Ask residents what they think - AR - didn't work in the past - reserve spaces at beach access for residents - prior effort to implement paid parking failing - Cherie Down Park acquisition
- TM - County Manager will meet with CMO in late April to continue discussions - Will report back in May - DW - visitors trashing beaches - trash along road winding up in lagoon - KD
- encourage residents/discourage non-residents - DW - need to present residents with facts and not conjecture. - TM - Consensus? CONSENSUS(???) TO GET MORE INFO FROM MELBOURNE BEACH
AND MOVE FORWARD WITH A QUESTIONNAIRE - AR - Where are we with Mobi-Mats? - JD - City will need new revenue streams, paid parking would help that - ZE - grant put in for new Mobi-Mats,
will find out in May - AR - Survey would be nice if we actually get Cherie Down Park - CM - Timing may occur at the same time - TM - Did a lot of paid parking research years ago - technology
evolves - provisions for Cherie Down Park, no differential in fees from other potential paid parking
CM - Readdress Roberts - Development Review Process - Council Control - Council interested in Workshop, looking at development review process for possible revision? ***CONSENSUS FOR
WORKSHOP TO REVIEW DEVELOPMENT REVIEW PROCESS***
4:19 NEXT STEPS
DT - Prioritization process of the prior year - How does Council want to approach prioritization? - TM - Would Council be ok with simply putting all six projects into budget without
ranking? Yes. Yes. Yes. - WM Budget Process will handle the prioritization - AR No problem moving forward with already-started now-updated projects - move forward after study from KHA
and Grant money - WM Will rank personally, but doing as a group would be beneficial - could do as part of the budget process - ***HEADS NODDING*** - MK - Workshop last year? Have a
workshop like last year before first Budget workshop - WM - Would this be like a Prep prior to the first Budget workshop? - DT - Do you want a Workshop of some sort to sort through
everything presented today? - AR - Has to be aligned with Budget Workshop - Would rather wait and do it at the Budget Workshop - MK/WM - Liked what we did last year - JColdiron - Must
have budget to Council by June 30th - JD - Workshop finalized CIP of projects last year - Helped everyone last year - ***CONSENSUS TO HOLD PRIORITIZATION/CIP/SPR RECAP WORKSHOP PRIOR
TO THE JULY BUDGET WORKSHOP*** - TM - May? - JD - No, June gives time to research costs - JD - If May, no need for June - DT - June gives time to get Blue Sky ideas together - TM -
This would not be part of the Budget Process - Doug please have the report ready for this discussed workshop - Will inform Budget Workshop - MK - May? - JD - Clarify Recap in May is
fine - Last year the recap Workshop reviewed all the CIPs ***CONSENSUS FOR WORKSHOP TO BE IN MAY***
4:36pm DT - Strategic Planning process - Cycle - Turn it Over to the Mayor
4:38pm MAYOR OPENS MEETING
4:39 ROLL - ALL PRESENT
MOT AR 2nd DW - 4-0 MK ABSENT
PUBLIC PARTICIPATION
Sarah Hodge - Cherie Down Park support - Could lose it if the school sells the property - City had a lease but leases can change - School Board is looking for money - Jetty Park recap
- Lease from county - Commissioners sold property - originally purchased for $868k - Port didn't pay for property - County sold it for $2mil - reroute entrance - 9.6 acres for public
service - plan for hotel/resort - Don't count on long-term leases
Shannon Roberts - Appreciate planning - Terrific past year, State of the City, significance of __, affordable housing practices with developer requirements, consider whole of the community,
State of the City does not include non-residents that use CoCC as second home, population rises to 14-15k during snowbird season, not just cruise cycles, but space launch cycles, too,
snarling traffic, blocking residents, ADA plan for the City, first responders input, take lessons from hotel development with no consideration for the community, adverse impact on quality
of life.
Bill Hodge - Harbor Heights - 35mph issue - rumor that Satellite Beach approved via grievance through police chief and Council - please lean on BCSO to encourage 35mph
Toni Chifalo - Titusville - professional juggler - comedian - recent past bought house in Titusville moved from Orlando - one of 12 designated historic structures - appointed to Titusville
Historic Preservation Board - Intro to local politics/gov't - involved in Titusville SP process for 4 years - CoCC lively effective - Tville stagnant - consultant handed out objectives,
public participation, wishes hopes for town - Meeting was presented very same page no metrics - fourth meeting same paper - no changes after all participation - archivist - after four
years only a few words changed - great grades on performance measurements - Congrats on allowing other people to participate
Kristin Mauritini - "You guys win" - Following TVille process, Cocoa process, County process, KEEP THIS UP - Please keep in touch with me - all boat rise - precedent to Brevard - like
to see more people - invite more gov't officials - record session - metrics - eval on Tville metrics - offer to CoCC - satisfaction surveys - SJRWMD - actual followup to emails - County
Citizens Academy - in-person presentations/engagement - highly recommended - moving forward - wants to stay involved in best practices - engaged citizens are great resource
4:57 WM - Anyone else to speak? - Thanks to everyone - Thanks to Doug - Thanks to CMO and Staff - Thanks to BCSO - Thank you to the citizens - Thank the Council for working together
- We are truly trying to make a better City - behavior of other politicians in other jurisdictions - This Council unified - Communication and Engagement important - Let residents know
they had an opportunity to participate - State of the City - Future Projects
5:00p Adjourn