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Home My WebLink Aboutcocc_clsb_agenda_pkt_20230727 CITY OF CAPE CANAVERAL CULTURE AND LEISURE SERVICES BOARD REGULAR MEETING City Hall Council Chambers 100 Polk Avenue, Cape Canaveral, Florida 32920 AGENDA July 27, 2023 5:30 P.M. CALL TO ORDER ROLL CALL PUBLIC PARTICIPATION: Any member of the public may address any items that do not appear on the agenda and any agenda item that is listed on the agenda for final official action by the Culture and Leisure Services Board (CLSB) excluding public hearing items which are heard at the public hearing portion of the meeting, ministerial items (e.g. approval of agenda, minutes, informational items), and quasi-judicial or emergency items. Citizens will limit their comments to three (3) minutes. The CLSB agenda. The Council may schedule items not on the agenda as regular items and act upon them in the future. ITEMS FOR ACTION | 5:30 p.m. 6:15 p.m. 1. Approve or amend the Agenda. 2. Approve Minutes for the Culture and Leisure Services Regular Board Meeting of May 25, 2023. 3. Review user fee data and estimated operating costs for the City of Cape Canaveral Community Center; and make a recommendation for City Council to maintain or increase rates for the upcoming Fiscal Year. STAFF REPORTS | 6:15 p.m. 6:20 p.m. 1. John Mayberry 2. Molly Thomas ADJOURNMENT: Pursuant to Section 286-0105, Florida Statutes, the City hereby advises the public that: If a person decides to appeal any decision made by the Culture and Leisure Services Board with respect to any matter considered at this meeting, that person will need a record of the proceedings, and such purpose that person may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. This notice does not constitute consent by the City for the introduction or admission into evidence of otherwise inadmissible or irrelevant evidence, nor does it authorize challenges or appeals not otherwise allowed by law. In accordance with the Americans with Disabilities Act: all interested parties may attend this Public Meeting. The facility is accessible to the physically handicapped. Persons with disabilities needing assistance to participate in the proceedings should contact Samantha Berry, City of Cape Canaveral Parks, Recreation + Community Affairs \[(321) 868-1220 x222\] 48 hours in advance of the meeting. CULTURE AND LEISURE SERVICES BOARDREGULAR MEETING City Hall Council Chambers 100 Polk Avenue, Cape Canaveral, Florida 32920 Thursday May25,2023 5:30 p.m. MINUTES CALL TO ORDER: The meeting was called to order at 5:30 p.m. byChairperson,Joel Fair. TheBoard Secretarycalled the roll. ROLL CALL Joel Fair Chairperson Kathy Parks Vice Chairperson Mary Mosquera Angela Trulock Members Attending Virtually: Betsy Ronk Members Absent(Excused): Larry Holmes Others Present: Molly Thomas Parks, Recreation + Community Affairs Director John Mayberry Deputy Director Projects + Parks Samantha Berry Board Secretary Amy MoodyCommunity Engagement Manager PUBLIC PARTICIPATION: None ITEMS FOR ACTION 1. Approve or amend the Agenda.A motion was made byJoel Fairtoapprove the Agenda as written,Mary Mosquera seconded.The motion carried unanimously. 2. Approve Minutes for the Culture and Leisure Services Board RegularMeeting of March30, 2023. A motion was made by Joel Fairto approve the meeting minutes from March 30, 2023 as written, seconded by Kathy Parks. The motion carried unanimously5-0. City of Cape Canaveral, Florida CLS Board Meeting · May 25, 2023 Meeting Minutes· Page 2of 3 3.Review Proposed Facility Rental User Categories and Discuss for non-profit organizations use of applicable City facilities; and make a policy recommendation for City Council.Chairman Fair recused himself from voting, noting that a vested interest related to this matter, as his church organization frequently rents City facilities.A motion was made by Betsy Ronk to recommend Proposal A with the Facility Rental User Category Definitionsamended as follows:or non-contractedorganizations or agencies, to include schools,hosting a public event or activity that is sponsored or hostedin Mary Mosquera seconded the motion. The motion carried unanimously4-0. 4.Review proposed Fee Schedule for Athletic Field Rentals and make a recommendation for consideration by City Council.Chairman Fair, recused himself from voting, noting a vested interest related tothis matter as a Board Member for Space Coast Little League.A motion was madeMary Mosquera for Proposal B. Motion failed forlack of second. Another motionwas madebyAngela Trulock, to accept Proposal A, seconded by Kathy Parks. Chairman Joel Fair, recused himself from the vote. The motion carried unanimously4-0. 5. Receive PRCA Membership and Day Pass Report, reflecting metrics from January 1, 2023 through May 17,2023, and set a date for a Special Meeting in June to provide formal recommendation for City Council consideration at their July 18, 2023 Regular Meeting. A th motion was made byJoel Fair to convene on June 29for a Special Meeting to provide recommendation for fee schedules for council, seconded by Kathy Parks.The motion carried unanimously 5-0. STAFF REPORTS: Mr. Mayberry provided a status update onthe Splash Pad, service/maintenance contract quotesand discussionsfor Sunday operations at the Community Center. Mr.Mayberry also provided information about the installation of lights that will help illuminate the parkfor both safety and a welcoming ambianceduringFriday Fest. Ms. Thomas provided an update for the CAPECenterflooring, noting a highly tentative targetopening date inAugust. Ms. Thomas provided information for Veterans Memorial Park, Manatee Park boardwalk quotes that were received and an Announcers Boothupdate. Ms. Thomas discussed the inspections that will be happening at the NHRCleading up to the Community Input sessions for the Civic Hub Project. ADJOURNMENT: City of Cape Canaveral, Florida CLS Board Meeting · May 25, 2023 Meeting Minutes· Page 3of 3 There being no further business, Joel Fairmade a motion to adjournthe meeting, all in favor. The motion carried unanimously,andthe meeting adjourned at 7:04p.m. Approved on this, the 27thday ofJuly,2023. _________________________________ ___________________________________ Joel Fair, Chairperson Samantha Berry, Board Secretary CITY OF CAPE CANAVERAL CULTURE AND LEISURE SERVICES (CLS) BOARD JULY 27, 2023 REGULAR MEETING · ITEM #3 Subject:Review user fee data and estimated operating costs for the City of Cape Canaveral Community Center; andmake a recommendation for City Council to maintain or increase rates for the upcoming Fiscal Year. Summary:At itsAugust 16, 2022Regular Meeting,CityCouncil established a fee schedulefor the 5 City of Cape Canaveral Community Center (C) via Resolution 2022-18 (Attachment 1).As part of the discussion on that item, Council tasked Staff withpresentingrevenue data and estimated operating costs after one year of the facility’s operations. (Attachment 2) To help City Council take informed on this item, the Culture and Leisure ServicesBoard has been tasked with providing a preliminary review of the data andmakinga formal recommendationfor Council consideration. Attached to this item are theestimatedoperating costsof the Community Center as well as the user fee revenues generated during the last Fiscal Year.(Attachment 3). The expenseslisted are specific to the Community Center facility itselfand adjacent Splash Pad amenity only. General or overarching department operational expenses are not included in this data. Due to current economic conditions and the ever-present effects of inflation, Staff cannot reasonably recommend a reduction in fees but remains hesitant to propose any dramatic increases at this time. To aid the Boardin making an informed recommendation, Staff has calculated the projected fees with two scenarios reflecting low (3%) to moderate (6%) fee increases,along with the estimated revenue impacts each could incur (Attachment 4). These are only provided as a point reference. Attachments: (1)Resolution 2022-18 (2)Minutes fromAugust 16, 2022Regular City Council Meeting (3)Community Center User Fee Revenues + Estimated Expenses (4)Fee Increase Scenario Projections PRCA Staff recommends the Board take the following action:Review membership and user fee data for the City of Cape Canaveral Community Center; and make a recommendation for City Council to maintain or increase rates for the upcoming Fiscal Year. Approved by Director: Date: Cape Canaveral Community Center User Fee Revenues FY 2022/23 CategoryAmountMemo Membership/Daily Revenue$68,575.92 Insurance Benefit Revenue$7,975.10 Reflects 01/01/23 - current Facility Rental Revenue$9,589.87 User Fee Totals$86,140.89 Cape Canaveral Community Center Estimated Annual Operating Expenses ExpenseAmountMemo Utilities$28,885.00 Elevator Permitting/Maintenance$4,668.00 HVAC Preventative Maint.$5,613.00 Splash Pad Permitting/Maintenance$51,465.00 Fitness Equipment Maintenance$1,840.00 Fire Monitoring/Inspections$1,800.00 Janitorial Service/Products$15,000.00 Estimated General Expenses$109,271.00 Estimated Staffing Costs$245,218.00 This staff also supports events/other facilities Estimated Annual Operating Cost$354,489.00 Fee Increase Scenario Projection A - 3% GENERAL USE Rate Category DailyMonthlyAnnual RESIDENT RATES Senior$4.12$32.96$362.56 Adult$5.15$41.20$453.20 Child$0.00$0.00$0.00 NON-RESIDENT RATES Senior$5.15$41.20$453.20 Adult$6.18$49.44$543.84 Child$2.06$16.48$181.28 OTHER Veteran/First Responder$4.12$32.00$352.00 FACILITY RENTALS Rate Category HourlyDepositAdditional RESIDENT RATES Conference Room$90.64$150.00$0.00 Gym - Athletics$97.85$150.00$0.00 Gym - Event$97.85$150.00$200.00 NON-RESIDENT RATES Conference Room$119.60$150.00$0.00 Gym - Athletics$148.20$150.00$0.00 Gym - Event$148.20$150.00$200.00 Projected Revenue Change Reflecting 3% Fee Increase Membership/Daily Revenue$70,633.20 Facility Rental Revenue$9,877.57 Increase$2,344.97 Fee Increase Scenario Projection B - 6% GENERAL USE Rate Category DailyMonthlyAnnual RESIDENT RATES Senior$4.24$33.92$373.12 Adult$5.30$42.40$466.40 Child$0.00$0.00$0.00 NON-RESIDENT RATES Senior$5.30$42.40$466.40 Adult$6.00$48.00$528.00 Child$2.12$16.96$186.56 OTHER Veteran/First Responder$4.24$32.00$352.00 FACILITY RENTALS Rate Category HourlyDepositAdditional RESIDENT RATES Conference Room$93.28$150.00$0.00 Gym - Athletics$100.70$150.00$0.00 Gym - Event$100.70$150.00$200.00 NON-RESIDENT RATES Conference Room$97.52$150.00$0.00 Gym - Athletics$120.84$150.00$0.00 Gym - Event$120.84$150.00$200.00 Projected Revenue Change Reflecting 6% Fee Increase Membership/Daily Revenue$72,690.48 Facility Rental Revenue$10,165.26 Increase$4,689.95 Current C5 Fee Structure as approved by Council August 16, 2022 GENERAL USE Rate Category DailyMonthlyAnnual RESIDENT RATES Senior$4.00$32.00$352.00 Adult$5.00$40.00$440.00 Child$0.00$0.00$0.00 NON-RESIDENT RATES Senior$5.00$40.00$440.00 Adult$6.00$48.00$528.00 Child$2.00$16.00$176.00 OTHER Veteran/First Responder$4.00$32.00$352.00 FACILITY RENTALS Rate Category HourlyDepositAdditional RESIDENT RATES Conference Room$88.00$150.00$0.00 Gym - Athletics$95.00$150.00$0.00 Gym - Event$95.00$150.00$200.00 NON-RESIDENT RATES Conference Room$92.00$150.00$0.00 Gym - Athletics$114.00$150.00$0.00 Gym - Event$114.00$150.00$200.00