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HomeMy WebLinkAboutcocc_council_mtg_minutes_20230329_retreatCITY of CAPE CANAVERAL STRATEGIC PLANNING RETREAT — FY 2023/2024 GOALS & PRIORITIES Radisson Resort at the Port — Jamaica Room 8701 Astronaut Boulevard Cape Canaveral, Florida 32920 Wednesday March 29, 2023 10:00 a.m. MINUTES Council Members Present: Council Member Council Member Mayor Mayor Pro Tem Council Member Kim Davis Mickie Kellum Wes Morrison Angela Raymond Don Willis Staff Present: City Manager Executive Assistant to the City Manager/Office Manager City Attorney City Clerk Deputy City Clerk Administrative/Financial Services Director Finance Deputy Director Capital Projects Director Capital Projects Deputy Director Community and Economic Development (C+ED) Director C+ED Deputy Director + Senior Code Enforcement Officer C+ED Chief Resilience Manager C+ED Senior Planner C+ED Resilience Engineering Services Manager Human Resources/Risk Management Director Parks, Recreation + Community Affairs (PRCA) Director PRCA Deputy Director PRCA Community Engagement Manager + P.I.O. Public Works Services (PWS) Director PWS Deputy Director Brevard County Sheriff's Office (BCSO) Commander BCSO Lieutenant Canaveral Fire Rescue (CFR) Assistant Chief/Fire Marshal CFR Deputy Chief/Chief of Operations Mayor Emeritus Strategic Planning Consultant Todd Morley Lisa Day Anthony Garganese (arrived 12:30 p.m.) Mia Goforth Daniel LeFever John DeLeo Jenny Coldiron Jeff Ratliff Tim Carlisle David Dickey Brian Palmer Zachary Eichholz Kyle Harris Lexi Miller Melinda Huser Molly Thomas John Mayberry Amy Moody June Clark Jessica Erdman Byron Keck Scott Molyneaux Derek Yossifon Christopher Quinn Rocky Randels Doug Thomas WELCOME/PLEDGE/INTRODUCTIONS/AGENDA REVIEW: At 10:03 a.m. Strategic Planning Consultant Thomas welcomed everyone, noted his own background and details of his firm and laid out the nature and purpose of the Retreat. Those in attendance pledged allegiance to the flag. PUBLIC COMMENT: Linda Hagen, City resident, opposed the cost of holding the Retreat at the Radisson. Kristin Lortie, Cocoa resident, favorably compared and contrasted the City's Strategic City of Cape Canaveral, Florida Strategic Planning Retreat — FY 2023/2024 Goals & Priorities March 29, 2023 Minutes • Page 2 of 5 Planning and outreach efforts with those of the cities of Titusville and Cocoa. Shannon Roberts, resident, thanked the City for holding the Retreat, expressed concerns about the City losing its "small town" feel and encouraged more participation from residents via the advisory boards. STRATEGIC PLANNING PROCESS REVIEW: Mr. Thomas discussed the nature of Strategic Planning and the Retreat, the roles and duties of City Council and the City Manager, determining how to move forward with projects and initiatives to account for changes and trends, individual meetings with Council Members, a session with select Staff held in preparation for the Retreat, political polarization at the federal, state and local levels, the theory of Volatility, Uncertainty, Complexity and Ambiguity (VUCA), and how Council and Staff work cooperatively. UPDATED SWOT ANALYSIS: Mr. Thomas provided an overview of observed updates to the City's perceived Strengths, Weaknesses, Opportunities and Threats. VISION & MISSION STATEMENT REVIEW/AFFIRMATION: Mr. Thomas presented the approved, shorter Vision Statement, how it relates to the "pillars" of Strategic Planning and affirmed with Council that no revisions were needed for the Vision or Mission Statements at this time. ORGANIZATIONAL VALUES REVIEW/AFFIRMATION: Mr. Thomas affirmed with Council that no revisions were needed for the Organizational Values at this time. REVIEW/DISCUSS STRATEGIC PILLARS & STATEMENTS: Mr. Thomas discussed the history of identifying the Pillars and affirmed with Council that no revisions were needed at this time. WORKING LUNCH & PREVIEW OF STATE OF THE CITY VIDEO: The State of the City video was played; the Retreat discussion paused at 11:31 a.m. and resumed at 12:18 p.m. UPDATE ON CURRENT STRATEGIC PROJECTS, PROGRAMS, & INITIATIVES: The completion of previously -presented early phases of the Promenade project (now Civic Hub) was discussed. PRCA Director Thomas updated the delays to the Canaveral City Park Little League baseball field Concession/Press Box, Space Coast Little League discussions regarding the field surface, final checklist items and envisioned uses for the CAPE Center, pandemic -induced delays, progress with engineering and upcoming Bid for upgrades to Veterans Memorial Park, and use of the Educational Video Series as talking points to ensure a consistent outreach message. Discussion ensued and included the status of the Patriots Park playground, repairs to the Manatee Sanctuary Park trail and boardwalk, use of the Little League field by adults, pedestrian/skateboarder misuse and troubleshooting concerns of the splash pad, and access to the Community Center bathrooms. C+ED Director Dickey updated administrative rezoning of non -conforming parcels, Phases I -III completed, Phase IV to focus on the 100 block of the Presidential Streets and property owners can initiate rezoning. Mr. Dickey then discussed a proposed mixed -use project on Center Street, current Code cannot authorize such a project, Planning and Zoning Board to review and make a recommendation to Council, and the property owner is open to transferring a portion of the property to the City for stormwater mitigation. Discussion ensued and included land uses if mixed -use moves forward, vacation rentals, neighborhood input, project timeline, prioritizing stormwater projects, Community Redevelopment Area (CRA), American Rescue Plan Act (ARPA) and grant funding, revisions to the Comprehensive Plan, and the item to tentatively reach Council in the Summer. Mr. Dickey then discussed the Presidential Streets Master Plan. Discussion ensued City of Cape Canaveral, Florida Strategic Planning Retreat — FY 2023/2024 Goals & Priorities March 29, 2023 Minutes • Page 3 of 5 and included Phase II being underway, possibility of one-way roads, underground utilities, budget and funding, future studies, citizen involvement, no intention for the 100 block or the beach -ends to be one-way, Fiscal Year (FY) 2024/2025 targeted for initial construction, focusing on both the project as a whole as well as "street-by-street"/"block-by-block", and the transformational nature of the project fitting with the City's Visioning. C+ED Resilience Engineering Services Manager Miller provided an update on Florida Department of Transportation (FDOT) improvements to State Road (SR) A1A, the International Drive signalized intersection, the scope of the project, anticipated construction to begin in FY 2025/2026, and considerations to add crosswalks. Discussion ensued and included a recent tragic loss of life, Ms. Miller's and Council Member Willis' involvement with the Space Coast Transportation Planning Organization, City investment account to assist FDOT efforts, Cape Gardens and Long Point access, letting FDOT's process move forward to avoid delays, continued desires to lower speed limits to 35 m.p.h., speed of traffic from SR 528, lowering speeds through use of chicanes and deflections, impact of the proposed Aquarium at the Port, immediate actions being taken to visibly promote safety and awareness, and upcoming agenda items. Council reached Consensus to continue budgeting for SR A1A safety improvements and awareness. Discussion continued and included County involvement and funding, and further promoting safety and awareness efforts. Council reached Consensus to promote Educational Videos regarding SR A1A safety and awareness. Capital Projects Director Ratliff stated the Oak Lane Improvements are behind schedule, waiting on relocation of utilities, with a Bid to follow. Discussion ensued confirming sidewalks are not part of the project and undergrounding of utilities would be at the property owners' expense. Capital Projects Deputy Director Carlisle detailed the near -completion of all non -Presidential Streets sidewalks. Discussion ensued regarding CRA funding and budget overruns due to inflation. Mr. Ratliff provided an update on the Canaveral Drainage Basin Improvements, including an ongoing consultant study and potential need for a new pumping station. Discussion ensued and included Florida Department of Environmental Protection (FDEP) resiliency grants, pipes and culverts, geographic waterflow and flooding, basin pumping could improve flooding mitigation elsewhere, areas of concern and foliage and debris removal for mitigation. Mr. Ratliff then discussed the Center Street Basin's budget, ARPA funding, FDEP grant not available until October, use of portable pumps during the hurricane season, and a Bid with the project anticipated to start in October. Mr. Ratliff commented on the vastly improved nature of the upgraded Supervisory Control and Data Acquisition (SCADA) system that is nearly complete. Retreat discussion paused at 2:03 p.m. and resumed at 2:17 p.m. PWS Director Clark discussed the Clarifier Rehabilitation, the original system having been installed in 1994 and rehabilitated once in 2012, Bids having come in under the consultant's estimate, construction to begin after the hurricane season, estimate of 18 months for construction and Council to consider approval in April. PWS Deputy Director Erdman updated the Five -Year Solar Street Light Upgrade program with fewer lights budgeted in the current year due to inflation. Discussion ensued and included damaged lights, insurance reimbursement, 41 lights left to be addressed, and ordering 50 at once may result in a savings. Council reached Consensus for Staff to price -out buying all replacement lights at once and bring back for Council consideration. Discussion continued regarding the better design of the newer lights, recycling older lights and further researching grants for funding. Ms. Clark stated everything for the Sodium Bisulfite project has been ordered, a five=to-ten-day completion estimate once the building is completed, a leak City of Cape Canaveral, Florida Strategic Planning Retreat — FY 2023/2024 Goals & Priorities March 29, 2023 Minutes • Page 4 of 5 in 2017 which led to the project being initiated, and the sodium bisulfite being readily available and cost-effective. Ms. Clark was acknowledged for her long tenure with the City. C+ED Chief Resilience Manager Eichholz discussed a large-scale solar roof project every FY, with the Community Center last year, the CAPE Center this FY and the BCSO precinct to follow next FY, with energy costs being offset. He further discussed the FY 2023/2024 Phase II integrated battery storage system, which will work in tandem with existing backup diesel generators, postponement of a solar roof project on the PWS Administration building in favor of larger facilities, potential for the Jackson Avenue fire station, and preventing post -storm deaths through resiliency. PROPOSED PROJECTS, PROGRAMS & INITIATIVES FOR CITY COUNCIL CONSIDERATION: Mr. Eichholz discussed proposed flood barriers and enhanced lightning protection at the Community Center, similar to PWS facilities, battery energy storage system connected to the rooftop solar array, turning the facility into a resilient, post -storm community area that can stay operational, the lightning protection system also potentially affording some protection to the surrounding neighborhood, modular nature of the battery system, no diesel backup generator due to a lack of space, and the closest similar resilient facility is in Orlando. Discussion ensued and included funding, tax breaks, grants, and uses of such a resilient building in the wake of a storm. Mr. Carlisle presented a proposed Graphical Information System (GIS) Mapping of the City's stormwater system. Discussion ensued and included a quote from a consultant, complementing the existing, State -mandated sanitary sewer GIS Mapping project, combining both stormwater and sewer in one map, and updating the GIS Map in the future. Ms. Thomas discussed Patriots Park, a proposed dog park tentatively named "Rover's Space West", existing playground equipment, inclusiveness, accessibility, updated play surface materials, serving the community on the west side of SR A1A, encampments popping up in the area, addressing blight, concerns of off -leash dogs, the existing "Rover's Space" on Taylor Avenue, and an estimated budget of $90,000 with a six-month construction during FY 2024/2025. Discussion ensued and included owners letting dogs run free and not cleaning up messes, damage and maintenance issues at City facilities caused by carelessness and misuse by the public, addressing chronic violators, and existing uses in the area influencing the design. Ms. Thomas updated the former "Promenade" project is now part of the larger "Civic Hub" plan, a contractor is planning to survey the entire project area and community outreach sessions, community input will help guide and set direction, and estimates of three -to -five years for the scope of the project to be realized/completed. ANY "BLUE SKY" CITY COUNCIL PROJECTS, PROGRAMS & INITIATIVES?: Discussion ensued regarding potential initiatives highlighted and/or proposed by Council, including benefits of autonomous busses for both the City and Port Canaveral, possible Brightline stop in Cocoa, lower speed limits needed for micromobility, preparing for more traffic, pervious land and parking areas, and conversations with Port representatives. Council reached Consensus to work with Port Canaveral to address mobility in coordination with the other beach communities. Discussion continued and included shifts regarding mobility, transportation and demographics, employee engagement, the City's strength in minimizing job vacancies, further expanding reported metrics, understanding and anticipating the community's needs and trends, utilizing CRA funds for residential improvements, use of CRA funds for residential versus commercial versus public area improvements, established CRA-funded assistance programs, increasing CRA funds, acquiring City of Cape Canaveral, Florida Strategic Planning Retreat — FY 2023/2024 Goals & Priorities March 29, 2023 Minutes • Page 5 of 5 property for affordable housing, county cooperation in affordable housing, service industry, and potential loss of schools. The discussion continued regarding parking issues, the current stay on business parking enforcement, attracting new businesses, possibility of CRA-funded/acquired shared parking areas, the City's unique geography, other jurisdictions that eliminated parking restrictions, mixed -use may mitigate some parking concerns, incorporating an amphitheater and area for a farmers' market into the Civic Hub, encouraging developers to incorporate affordable housing into projects, parades in the past brought together a sense of community and unity, the possibility of holding a governance workshop for Council, possibility and challenges of proposing paid beach parking, revenue generation, past objections from residents, past outreach effort and past attempts to adopt paid parking in the City, Cherie Down Park paid parking discussions with the county, tourists littering the beach areas, ensuring accurate information reaches the residents, and other municipal paid parking efforts. Council reached Consensus to request information from the Town of Melbourne Beach regarding their paid parking efforts and resident outreach. Discussion continued regarding mobi-mats, and past research into paid parking. Council reached Consensus to hold a Workshop to review the City's Development Review Process. NEXT STEPS DISCUSSION: Mr. Thomas reviewed the prior year's prioritization process. Council reached Consensus to utilize the budget process to prioritize all new projects. Council reached Consensus to hold a Prioritization/CIP/Strategic Planning Follow-up Workshop prior to the July Budget Workshop. Council reached Consensus to hold the Workshop in the month of May. MAYOR MORRISON PRESIDES — OPEN REGULAR MEETING: Mayor Morrison called the Meeting portion of the Retreat to order at 4:38 p.m. A motion was made by Mayor Pro Tem Raymond, seconded by Council Member Willis, to take action at a subsequent 2023 Regular City Council Meeting: 1) to discuss the Mission/Vision/Values Statements and possible revisions/updates, 2) to discuss and set Goals & Priorities for FY 2023/2024. The motion passed 4-0, with Council Member Kellum absent. Mayor Morrison opened Public Comment. PUBLIC COMMENT: Sarah Hodge, property owner, supported acquiring Cherie Down Park and expressed concern of actions by the county and school board in leasing and selling properties. Shannon Roberts, resident, commended the City's Strategic Planning process and actions in the past year, concerns with affordable housing availability, seasonal residents, cruise and launch - related traffic concerns, and adverse impacts of the hotel industry. Bill Hodge, property owner, discussed Satellite Beach's police department supposed petitioning of FDOT for lower speed limits and if BCSO could attempt the same for Cape Canaveral. Toni Chifalo, Titusville resident, related her personal history with preserving historical structures and government involvement, Cape Canaveral's Strategic Planning process being vibrant and active compared to Titusville's, and lauded opportunities for public participation. Kristin Lortie, Cocoa resident, favorably compared and contrasted the City's Strategic Planning and outreach efforts with those of the cities of Titusville and Cocoa and encouraged participation in the county's Citizens' Academy. WRAP-UP AND ADJOURNMENT: City Council thanked Mr. Thomas, City Staff and residents in attendance. A Motion was made by Mayor Pro Tem Raymond, seconded by Council Member Davis, to adjourn the Meeting. The motion passed 5-0. The Meeting adjourned at 5:00 p.m. (Signature) Daniel LeFever, Deputy City Clerk (Signature) Wes Morrison, Mayor SEAL OF CAPE CANAVERAL, FLORIDA