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Home My WebLink Aboutclsb_agenda_pkt_20220728 CULTURE AND LEISURE SERVICES BOARD CAPE CANAVERAL CITY HALL 100 POLK AVE JULY 28, 2022 5:30 P.M. AGENDA CALL TO ORDER: ROLL CALL: PUBLIC PARTICIPATION: Any member of the public may address any items that do not appear on the agenda and any agenda item that is listed on the agenda for final official action by the Culture and Leisure Services Board, excluding public hearing items which are heard at the public hearing portion of the meeting, ministerial items (e.g.,approval of agenda, minutes, information items) and quasi-judicial or emergency items. Citizens are encouraged to limit their comments to three (3) minutes. The Culture and Leisure Services Board will not take any action under the "Public Participation" section of the agenda. The Culture and Leisure Services Board may schedule items not on the agenda as regular items and act upon them in the future. ACTIONS ITEMS: 5:30 p.m. —5:55 p.m. 1. Approve minutes from meeting held on March 31, 2022. 2. Review proposed fee schedules for the Cape Canaveral Community Center to provide a recommendation to City Council. STAFF REPORTS: 5:55 p.m. — 6:10 p.m. 1. Molly Thomas: Department organization update and introductions. 2. John Mayberry: Parks and projects update. ADJOURNMENT: Pursuant to Section 286-0105, Florida Statutes, the City hereby advises the public that: If a person decides to appeal any decision made by the Culture and Leisure Services Board with respect to any matter considered at this meeting, that person will need a record of the proceedings, and for such purpose that person may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. This notice does not constitute consent by the City for the introduction or admission into evidence of otherwise inadmissible or irrelevant evidence, nor does it authorize challenges or appeals not otherwise allowed by law. In accordance with the Americans with Disabilities Act: all interested parties may attend this Public Meeting. The facility is accessible to the physically handicapped. Persons with disabilities needing assistance to participate in the proceedings should contact Paula Ness, City of Cape Canaveral Leisure Services at (321) 868-1226, 48 hours in advance of the meeting. CULTURE AND LEISURE SERVICES BOARD MEETING MINUTES MARCH 31, 2022 A meeting of the Culture and Leisure Services Board was held on March 31, 2022, at Cape Canaveral City Hall, 100 Polk Avenue, Cape Canaveral, Florida. The meeting was called to order at 5:30 p.m. by Chairperson, Joel Fair. The Secretary called the roll. MEMBERS PRESENT Joel Fair Chairperson Kathy Parks Vice Chairperson Mary Mosquera Betsy Ronk Angela Trulock OTHERS PRESENT Molly Thomas Leisure Services Director/Cultural + Community Affairs Director Gustavo Vergara Projects and Parks Administrator Paula Ness Board Secretary MEMBERS ABSENT Larry Holmes ACTION ITEMS: A motion was made by Kathy Parks, to approve meeting minutes of January 27, 2022 as written, seconded by Mary Mosquera. The motion carried unanimously. A motion was made by Kathy Parks, to nominate Joel Fair as Chairperson, seconded by Angela Trulock. The motion carried unanimously. A motion was made by Joel Fair, to nominate Kathy Parks as Vice Chairperson, seconded by Mary Mosquera. The motion carried unanimously. A motion was made by Joel Fair, to approve the proposed CLS Board Meeting Schedule for the remainder of 2022, seconded by Kathy Parks. The motion carried unanimously. A motion was made by Joel Fair, for the proposed residency and age policies for the City rec facilities to as written, with an addendum to include 32920 address on the copy of lease/tax/utility bill. Mary Mosquera seconded motion.The motion carried unanimously. A motion was made by Joel Fair to recommend Option C as the temporary fee schedule, applicable May - September 30, 2022, for the Community Center with revisions as follows: • Proposed "All Access Day Pass"fees will reflect "Drop In" fees. • Residents will not be charged general admittance fees for the Community Center until October 1, 2022. • NHRC fees remain the same at this time. • No yearly option will be applicable for the temporary fee schedule. Kathy Parks seconded the motion. The motion carried unanimously. A motion was made by Betsy Ronk to recommend Option B of the proposed hours of operation for the Community Center during the interim period. Seconded by Kathy Parks, the motion carried unanimously. STAFF REPORTS: • Ms. Thomas notified the Board members of the Leisure Services / Cultural + Community Affairs Departmental reorganization. • Mr.Vergara gave an update on the projected opening of the Community Center. Opening is now scheduled for mid to late May. • Mr. Vergara stated the Community Development Director would be requesting bids to demolish the building at the Civic Hub. • Mr. Vergara informed the Board that the City is looking to incorporate storm water collection into the redevelopment of Veterans Memorial Park, and has contacted the City Engineer to review options before moving forward. ADJORNMENT: c66, There being no further business, Joel Fair made a motion to adjourn. The motion carried unanimously and the meeting adjourned at 7:04 p.m. Approved on this, the 28th day of July 2022. Joel Fair, Chairperson Paula Ness, Board Secretary Community Center Proposed User Fees (Tax Included) Daily Monthly Annual Est. Visits Annual Based on Daily Resident Adult $5.00 $40.00 $440.00 800 $4,000 Resident Senior $4.00 $32.00 $352.00 1800 $7,200 a Resident Child $0.00 $0.00 $0.00 100 $0 o Non-Resident Adult $6.00 $48.00 $528.00 900 $5,400 O Non-Resident Senior $5.00 $40.00 $440.00 1800 $9,000 Non-Resident Child $2.00 $16.00 $176.00 20 $40 Veteran/First Responder $4.00 $32.00 $352.00 50 $200 Est. Total $25,840 Resident Adult $6.00 $48.00 $528.00 800 $4,800 Resident Senior $5.00 $40.00 $440.00 1800.. $9,000 = Resident Child $0.00 $0.00 $0.00 1 $0 o Non-Resident Adult $7.00 $56.00 $616.00 90 $6,300 a O Non-Resident Senior $6.00 $48.00 $528.00 18 $10,800 Non-Resident Child $3.00 $24.00 $264.00 20 $60 Veteran/First Responder $5.00 $40.00 $400 50 $250 ON Est. Total $31,210 Resident Adult $7.00 $56.00 $616.00 800 $5,600 Resident Senior $6.00 $48.00 $528.00 1800 $10,800 Resident Child $0.00 $0.00 $0.00 100 $0 o Non-Resident Adult $8.00 $64.00 $704.00 900 $7,200 Q' O Non-Resident Senior $7.00 $56.00 $616.00 1800 $12,600 Non-Resident Child V$4.00 $32.00 $352.00 20 $80 Veteran/First Responder.„ $6.00 $48.00 $528.00 50 $300 Est. Total $36,580 Notes: Monthly Rate = 8 Daily Visits Yearly Rate = 11 Monthly Community Center Proposed Rental Fees (Subject to Tax) Resident Hourly Deposit Add. Fee Gym (Event) $85.00 $150.00 $200.00 (floor covering) Gym (Athletics) $85.00 $150.00 o Conference Room $78.00 $150.00 Non-Resident Gym (Event) $104.00 $150.00 $200.00 (floor covering) Gym (Athletics) $104.00 $150.00 Conference Room $82.00 $150.00 Resident Hourly Deposit Add. Fee Gym (Event) $95.00 $150.00 $200.00 (floor covering) m Gym (Athletics) $95.00 $150.00 c Conference Room $88.00 $150.00 .11 Non-Resident 0 Gym (Event) $114.00 $150.00 $200.00r c ering) Gym (Athletics) $114.00 $150.00 Conference Room $92.00 $150.00 Resident Hourly Deposit Add. Fee Gym (Event) $105.00 $150.00 $200.00 (floor covering) Gym (Athletics) $105.00 $150.00 0= Conference Room $98.00 $150.00 .11 Non-Resident 0 Gym (Event) $124.00 $150.00 $200.00 (floor covering) Gym (Athletics) $124.00 $150.00 Conference Room $102.00 $150.00 Notes: Floor covering requirement for non-athletic events is determined by staff. Fee covers staff costs (2 employees minimum) to put down and take up protective cover. If staff determines floor protection is needed, it is non-negotiable by renter.