HomeMy WebLinkAboutcocc_council_mtg_minutes_20220330_retreatCAPE CANAVERAL STRATEGIC PLANNING RETREAT — FY 2022/2023 GOALS
Radisson Resort at the Port Pavilion
8701 Astronaut Boulevard
Cape Canaveral, Florida 32920
Wednesday
March 30, 2022
10:00 a.m.
MINUTES
Council Members Present:
Council Member
Mayor Pro Tem
Mayor
Council Member
Council Member
Kim Davis
Mickie Kellum
Wes Morrison
Angela Raymond
Don Willis
Staff Present:
City Manager
City Attorney
City Clerk
Administrative/Financial Services Director
Community and Economic Development (CED) Director
Human Resources/Risk Management Director
Public Works Services Director
Capital Projects Director
Leisure Services/Community Affairs Director
Capital Projects Deputy Director
Public Works Services Deputy Director
Executive Assistant — City Manager's Office
Senior Planner
Deputy CED Deputy Director + Sustainability Manager
Community Affairs Manager + Public Information Officer
Deputy City Clerk
Resilience Engineering Services Manager
Senior Code Enforcement Officer
City Engineer
Projects and Parks Administrator
Brevard County Sheriff's Office Commander
Brevard County Sheriff's Office Lieutenant
Canaveral Fire Rescue Chief
Canaveral Fire Rescue Deputy Chief/Chief of Operations
Canaveral Fire Rescue Assistant Chief/Fire Marshal
Strategic Planning Consultant
Todd Morley
Anthony Garganese
Mia Goforth
John DeLeo
David Dickey
Melinda Huser
Jim Moore
Jeff Ratliff
Molly Thomas
Tim Carlisle
June Clark
Lisa Day
Brenda Defoe-Surprenant
Zachary Eichholz
Stephanie Johnson
Daniel LeFever
Lexi Miller
Brian Palmer
John Pekar
Gustavo Vergara
Byron Keck
Bret Lockhart
Dave Sargeant
Christopher Quinn
Derek Yossifon
Doug Thomas
WELCOME/PLEDGE/INTRODUCTIONS/AGENDA REVIEW: At 10:08 a.m., Mayor Morrison
welcomed everyone, introduced Strategic Planning Consultant, Doug Thomas, Senior Vice
President, Strategic Government Resources (SGR), Brevard County Sheriff's Office (BCSO)
Commander Keck led the pledge of allegiance, and Mayor Morrison requested to allow public
comments at the beginning of the Retreat.
City of Cape Canaveral, Florida
Strategic Planning Retreat — FY 2022/2023 Goals
March 30, 2022
Minutes • Page 2 of 6
PUBLIC PARTICIPATION (ADD -ON): Joe Vicidomini, President, and Michael O'Brien, Chief
Financial Officer, Space Coast Little League, requested a concession stand for the Little League
field at Canaveral City Park. Discussion ensued and included other uses such a facility could serve
and modern technology mitigating the need for a press box.
STRATEGIC PLANNING PROCESS REVIEW: Mr. Thomas detailed his history with local
governments and SGR and layout and expectations of the Retreat. Mr. Thomas discussed Strategic
Visioning, recent trends and issues in local government, anticipating future needs, developing a
large cross-section of over 80 municipalities of various sizes across 18 states to identify said trends,
issues and needs, understaffing and increasing labor costs, and generational shifts in staffing.
REVIEW/DISCUSS UPDATED SWOT ANALYSIS: Mr. Thomas provided an overview of a list of
the City's Strengths, Weaknesses, Opportunities and Threats identified by Council Members in
prior one-on-one interviews, Senior Staff in prior pre -retreat workshop and the general public via
an online survey. Discussion ensued and included the analysis still being finalized, incorporating
responses from the concurrent Re -Visioning, prior surveys from 2012 and 2018, State Road A1A
and blighted properties remaining top priorities over the years, and managing growth and
redevelopment to maintain a "small town" feel emerging as focus items.
VISION/MISSION/VALUES/STRATEGIC PILLARS DISCUSSION — AFFIRMATION: Mr. Thomas
discussed the benefits of shorter Vision Statements, "sustainability" being redundant in the
Mission Statement due to "resiliency" being listed, possibly adding "managing growth and
redevelopment" in relation to environmental stewardship/leadership, maintaining a minimal word
count, how Vision Statements differ in purpose and use from Mission Statements, importance of
citizen engagement, possibly adding "preserving our environment as an asset", reiteration of
maintaining a "small town" feel, merging fiscal and environmental goals, and suggested revisions
will be wordsmithed by Mr. Thomas prior to coming back for Council consideration and approval.
Discussion transitioned to the Values Statement, including prior revisions, importance of personal
liberty as a "Home Rule" value, strong leadership, and ensuring adherence to appropriate chains
of command between a legislative body and administrative staff. Council reached consensus to
include Council Teamwork and Cooperation as a Value.
The five Strategic Pillars were noted and discussed, including overlap between the concepts,
measuring success, rising utilities costs, energy independence with a focus on solar and reliable
power during disasters, financial stability, utilizing Staff skills and logistics capabilities, citizen
input, educating the general public on City initiatives, placement of sidewalks based on pedestrian
behavior, and feedback will be incorporated and wordsmithed by Mr. Thomas prior to coming
back for Council consideration and approval.
The Retreat was recessed at 11:58 a.m. and reconvened at 12:36 p.m.
REVIEW OF GOALS & ACCOMPLISHMENTS BY DEPARTMENT:
Capital Projects Director Ratliff and Capital Projects Deputy Director Carlisle detailed the progress
and status of the Center Street Drainage Basin Improvements to be updated in the near -future,
Central Boulevard Streetscape being delayed in favor of the Presidential Streets Master Plan,
City of Cape Canaveral, Florida
Strategic Planning Retreat — FY 2022/2023 Goals
March 30, 2022
Minutes • Page 3 of 6
Water Reclamation Facility Effluent/Influent Disc and Drum Filter Installations being behind
schedule due to supply chain issues, Long Point Road Estuary Park experiencing delays with the
St. Johns River Water Management District permitting process, Oak Lane Improvements progress
and the close -to -complete nature of the Water Reclamation Facility's Supervisory Control and
Data Acquisition System. Discussion regarding the listed projects ensued and included
environmental impacts, projected costs, stormwater and drainage benefits and concerns, no
planned sidewalks on Oak Lane, status of the Stormwater Master Plan, possible usage of American
Rescue Plan Act and/or grant funding for some of the projects, and how budgets are adjusted
when projects are not completed as scheduled or planned.
Public Works Services Director Moore discussed Galactic Park being on hold as a future staging
area for the Florida Department of Transportation (FDOT) International Drive realignment plan
and proposed roundabout, progress on the Geographic Information System (GIS) mapping of the
Sanitary Sewer System, and projected completion of the Sodium Bisulfite Conversion project at
the Water Reclamation Facility. Discussion ensued and included aesthetics improvements of City
entrance signs on North Atlantic Avenue, addressing compliance and transparency of the sewer
mapping project, and confirmation that the Sodium Bisulfite Conversion project is on schedule.
Projects and Parks Administrator Vergara noted progress of the Canaveral City Park
Redevelopment, early stages of the Civic Hub, and possibly utilizing improvements to Veterans
Memorial Park to address stormwater concerns. Discussion ensued and included development of
the City of Cape Canaveral Community Center's fees schedule, solar arrays, projected May
completion of Splashpad, status of the property at 7404 North Atlantic Avenue including
projected asbestos removal and structure demolition, using the Civic Hub as part of a stormwater
project to possibly include the racquetball courts at 7300 North Atlantic Avenue, tying in the
property as part of a three acre campus of City facilities, public and Council input throughout the
process, lack of foreknowledge of the Civic Hub's proposed second phase prior to the Retreat,
stormwater mitigation will be taken into consideration for every future City capital improvement
project, the Retreat serving only as an information gathering and discussion role, actual binding
decisions and opportunities to officially agree to or object to some projects to take place during
follow-up at future Council Meetings, ranking items discussed at the Retreat as part of creating
follow-up items, and some projects may take five -to -ten years to be fully-realized/completed.
Senior Planner Defoe-Surprenant and Deputy CED Director Eichholz provided the status of the
Presidential Streets Master Plan. Discussion ensued and included next steps in the project,
feedback from public workshops and online surveys, capturing stormwater to relieve stress on the
overall stormwater system in the City, logistics of placing bathrooms at beach -ends, traffic flow
increasing on adjacent streets if Taylor Avenue were to be closed off, multiple objectives could be
completed at once with the Plan, improving accessibility of the beach crossovers, turtle nesting
season and established coastal construction lines restrict when and where beach -end
improvements can be constructed, and past Council action to preserve public parking spaces at
beach -ends. Ms.. Defoe-Surprenant then detailed the Environmental Innovation Corridor Project
Concept. Discussion ensued and included grants, review of comprehensive plans, greenspace, a
resident presentation to Council in January 2021 regarding a grant application for property
acquisition, partnerships that could be utilized, and funding of the project. It was noted that this
item was better suited to have been discussed in the Future Goals & Projects section of the
Retreat.
City of Cape Canaveral, Florida
Strategic Planning Retreat - FY 2022/2023 Goals
March 30, 2022
Minutes • Page 4 of 6
Leisure Services/Cultural + Community Affairs Director Thomas noted the status of the Culture,
Arts, Preservation + Enrichment Center. Discussion ensued and included delays due to supply
chain issues, the welcoming nature of the project, sustainable ways to power the facility, responses
to an online survey, determining fees to balance the needs of residents and non-residents, and
selection, installation, and locations of pieces for the previously approved sculpture program.
REVIEW OF FUTURE GOALS & PROJECTS BY DEPARTMENT:
Mr. Ratliff and Mr. Carlisle presented details on a future study related to the improvements of the
Central Ditch, a Deep Injection Well for an upcoming state -mandate to dispose of reclaimed water,
the postponement of planned improvements to Thurm Boulevard from West Central Boulevard
to State Road A1A, and completion of and filling -in gaps within the City's sidewalks outside of the
Presidential Streets area. Discussion ensued and focused on the Deep Injection Well project, the
nature of the upcoming state mandate, the $14 million projected cost, an exemption currently
being sought through the Florida Department of Environmental Protection, and continued search
for a possible alternative. Discussion then turned to sidewalks, including neighborhoods where
sidewalks are not wanted by the homeowners, respecting minimum right-of-way widths needed
for fire apparatus, a goal of achieving a dedicated bike lane throughout the entire City, using
green paint to denote bike lanes in -line with FDOT efforts, objections to using public funds to
construct sidewalks on private streets, costs, and how quickly these projects can be achieved.
Mr. Moore detailed an upgrade to the Collection System, manhole repairs, and Phase II of the GIS
Mapping project to include a camera system and a 10-year projection for completion.
Mr. Vergara discussed additions to Canaveral City Park's Little League Field, specifically a concession
stand, press box and storage building. Discussion ensued and included newer concepts for such
facilities, costs, uses, similar facilities installed elsewhere as examples, status and condition of
existing facilities, supply chain issues incurring higher costs of construction, use of food trucks on
a temporary basis, location of the facilities, reaching -out to those involved with Little League to
help with construction in an effort to lower costs, and the year-round nature of organized sports
that use the field. City Council reached Consensus for Staff to further research the options
and come back to Council for direction regarding Little League Field additions.
CED Director Dickey presented a proposed Lot Aggregation Program, being geared more towards
policy revisions than actual physical actions, utilizing a different method for tackling blight,
recognizing that Code Enforcement can only accomplish so much within the maintenance scope
of the Code, new ideas to accomplish the original goals of the Community Redevelopment Agency
(CRA), CRA assistance programs established in the past few years, and aggregating smaller,
blighted parcels into larger "shovel ready" parcels that would be more appealing to private
developers. Discussion ensued and included rezoning being a component of such aggregations,
needing the willpower to move forward with such an aggressive plan, the large costs associated,
similar plans accomplished in larger districts, a want to do far more with the City's CRA than
currently being accomplished, hindrances to private developers initiating the redevelopment
themselves, possibly reimbursing developers after the fact, how doing so would essentially be an
entirely different project/initiative, avoiding conflicts of interests and negative perceptions of
working with private developers, different methods of acquiring properties, and a want to start
such a large project after a decade of limited progress.
City of Cape Canaveral, Florida
Strategic Planning Retreat — FY 2022/2023 Goals
March 30, 2022
Minutes • Page 5 of 6
Mr. Dickey then introduced a proposal for a Neighborhood Commercial Zoning District, detailed
a concept of breaking -down Commercial Zoning Districts into distinct sub -districts, and asked for
Council direction. Discussion ensued and included confirmation that the State Legislature has not
yet preempted local zoning authority, protecting residential zoning, effects on the sign code and
a need for more time to digest and have the item be considered by the Planning and Zoning
Board for a recommendation. City Council reached Consensus for Staff to gather more
information and bring the proposed program back for further consideration and discussion.
Mr. Eichholz noted the continual replacement of older City fleet vehicles with hybrid and alternative
fuel vehicles, the 5-year solar streetlight upgrades, solar arrays on the BCSO Canaveral Precinct
and Public Works Services Administration buildings, continued success and expansion of the
annual sea oat planting, educational videos being made available on social media, and future
updates to the Resiliency Plan.
OPEN MEETING: Mayor Morrison called the Meeting portion of the Retreat to order at 4:08 p.m.
City Council reached Consensus to take action at a future Regular City Council Meeting to
discuss the Mission/Vision/Values Statements and possible revisions and updates and to
discuss and set goals for Fiscal Year 2022/2023. Mayor Morrison opened Public Comment.
PUBLIC COMMENT:
Peg Schaller, resident and business owner, requested permitting and time limitations be required
for temporary fencing, prohibiting businesses' outdoor seating areas from impeding access to
sidewalks and neighboring businesses, removal of minimum parking requirements, and for all
businesses to provide proof of sales tax being collected as a requirement to hold a Business Tax
Receipt.
Arlyn DeBlauw, resident, expressed concerns regarding the acoustics, visual presentation, lack of
additional microphones, and distracting ventilation system of the Retreat venue.
Bernie Lennon, resident, commented on the need for new, appropriate parking regulations due
to the City now being more bikeable and walkable.
Dr. Shannon Roberts, resident and former Council Member, echoed Mr. DeBlauw's concerns
regarding the Retreat venue, urged for expanded resident involvement in the form of additional
advisory boards, more frequent meetings of existing boards, and expressed support regarding
sustainability, affordable housing, and the Indian River Lagoon.
Mark Elliott, resident, stressed how important local businesses are to City residents and Staff.
There being no one else wishing to speak, Mayor Morrison closed Public Comment.
DISCUSSION: Council and Mr. Thomas discussed the possibility of longer, multi -day Retreats,
maintaining focus on concerns regarding short-term rentals and hotels, composition of the CRA
Board, and Code Enforcement in regards to local businesses.
Mayor Morrison adjourned the Meeting portion of the Retreat at 4:35 p.m.
City of Cape Canaveral, Florida
Strategic Planning Retreat — FY 2022/2023 Goals
March 30, 2022
Minutes • Page 6 of 6
CITY COUNCIL "BLUE SKY" SESSION: Mr. Thomas detailed and Council discussed potential
initiatives proposed by Council including transitioning electric vehicle charge stations to a
third -party contractor to relieve liability concerns, contracting with health insurance companies to
allow plan -holder use of the Community Center's facilities, addressing affordable housing and
homelessness, economic opportunities for local businesses to create jobs, identifying the needs
of the disabled, elderly and the young to provide for improved access to the beach, park facilities,
and events and how addressing those needs would benefit all, continued progress on acquiring
Cherie Down Park, revising parking regulations, possibility of providing matching funds to support
FDOT A1A safety measures, expanding metrics of Code Enforcement and other City administrative
functions, increasing the inclusiveness of Patriots Park, the holding of and noticing of workshops,
and utilizing feedback from past, current, and future surveys. Mr. Thomas stated that Staff would
research and return with information related to items discussed during the Blue Sky Session, the
wider -scope prioritization process would incorporate ideas identified during the Blue Sky Session,
and for Council to consider what it wants its legacy to be.
NEXT STEPS DISCUSSION: City Manager Morley confirmed City Council reached Consensus to
for Staff to further research certain presented items and noted the potential for a Workshop,
to take place in late April or early May, to discuss the prioritization of items identified in this
Retreat as well as Capital Improvement Plan (CIP) items being finalized for the next fiscal year
budget. City Council reached Consensus for a Retreat Item Prioritization and CIP Workshop
to be scheduled. Mr. Thomas reviewed the prior year's prioritization process and discussed
concepts and theories related to Strategic Planning prioritization.
WRAP-UP AND ADJOURNMENT: Council thanked Mr. Thomas, City Staff and the residents in
attendance. Mayor Morrison closed the Retreat at 5:25 p.m.
Daniel LeFever, Deputy City Clerk
•
Wes Morrison, Mayor