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HomeMy WebLinkAboutcocc_council_mtg_packet_20220517CAPE CANAVERAL CITY COUNCIL REGULAR MEETING City Hall Council Chambers 100 Polk Avenue, Cape Canaveral, Florida 32920 AGENDA May 17, 2022 6:00 P.M. For those that cannot attend the Meeting and wish to submit a public comment: Email your comment to CityClerk@CityofCapeCanaveral.org by noon the day of the Meeting. To stream the Meeting at home: Please visit www.cityofcapecanaveral.org/city_meetings For viewing/participating in the Meeting remotely via GoToWebinar: Register at: https://attendee.gotowebinar.com/register/3544577421287565583 Instructions for using GoToWebinar: www.cityofcapecanaveral.org/instructions CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL PUBLIC PARTICIPATION: Any member of the public may address any items that do not appear on the agenda and any agenda item that is listed on the agenda for final official action by the City Council excluding public hearing items which are heard at the public hearing portion of the meeting, ministerial items (e.g. approval of agenda, minutes, informational items), and quasi-judicial or emergency items. Citizens will limit their comments to three (3) minutes. The City Council will not take any action under the "Public Participation" section of the agenda. The Council may schedule items not on the agenda as regular items and act upon them in the future. CONSENT AGENDA 1 6:15 p.m. - 6:20 p.m. 1. Approve Minutes for City Council April 19, 2022 Regular Meeting. 2. Resolution No. 2022-10; acknowledging Brevard Public Schools' "Brevard Thrive by Five" initiative; providing for an effective date. 3. Resolution No. 2022-12; commending the Florida League of Cities and their Legislative Affairs Team for their hard work representing Florida's municipalities during the 2022 Florida Legislative Session; providing for an effective date. 4. Approve Proposals from OVIVO USA, LLC/TSC-Jacobs North in the amount of $1,421,100 for the complete rehabilitation of two clarifiers at the Water Reclamation Facility and authorize the City Manager to execute same. 5. Approve Proposal from Mead and Hunt in the amount of $88,021 for the design of a hybrid pump system in the Center Street Drainage Basin and authorize City Manager to execute same. 6. Acknowledge receipt of the Preliminary Memorandum of Understanding (MOU) sent by the leadership of the City of Guidonia, Italy and provide staff direction in pursuit of renewing the relationship based on the current programmatic proposal. City of Cape Canaveral, Florida City Council Regular Meeting May 17, 2022 Agenda • Page 2 of 2 PUBLIC HEARINGS 1 6:20 p.m. - 6:50 p.m. 7. Ordinance No. 03-2022; amending the City Code to modify the compensation of the Mayor and Councilmembers effective December 1, 2024; providing for the repeal of prior inconsistent ordinances and resolutions, incorporation into the Code, severability and an effective date, second reading. 8. Ordinance No. 04-2022; amending Chapter 74 of the Code of Ordinances related to traffic and vehicles to create a new Article IV. — Operation of Golf Carts and Low -Speed Vehicles on Roads; authorizing the operation of golf carts on specifically designated City roadways by subsequently adopted City Council Resolution; providing definitions; providing for restrictions, certain minimum equipment, registration, inspection and insurance requirements for golf carts; recognizing low -speed vehicles are allowed on roads unless otherwise prohibited; providing for enforcement; providing for the repeal of prior inconsistent ordinances and resolutions, incorporation into the Code, severability and an effective date, second reading. 9. Ordinance No. 05-2022; providing for a Referendum and Ballot Language for the November 8, 2022 General Election or an election scheduled thereafter; proposing to amend Section 2.02 of the City Charter regarding eligibility to serve on the City Council to provide that City Council Members must be domiciled within the City of Cape Canaveral at least one (1) year immediately prior to qualifying and must remain domiciled within the City of Cape Canaveral during their term in office or forfeit their office; providing for a notice of the City of Cape Canaveral Charter Referendum Question; providing for coordination with the Supervisor of Elections; providing for administration of the Referendum by the City Clerk and City Manager; providing for severability and an effective date, first reading. ITEM FOR ACTION 1 6:50 p.m. - 7:20 p.m. 10. Review and approve March 30, 2022 Strategic Planning Retreat Minutes, Workshop Minutes and Draft Summary Report; authorizing/finalizing revisions to Mission, Vision and Values Statements and possible revisions/updates; adopt Report setting short, intermediate and long-term strategic goals beginning Fiscal Year 2022/23. INFORMATIONAL I Items are presented for informational purposes only with no action to be taken. 11. Monthly Financial Report — March 2022. 12. ProChamps Update. REPORTS 1 7:20 p.m. - 7:30 p.m. ADJOURNMENT: Pursuant to Section 286.0105, Florida Statutes, the City hereby advises the public that: If a person decides to appeal any decision made by the City Council with respect to any matter considered at this meeting, that person will need a record of the proceedings, and for such purpose that person may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. This notice does not constitute consent by the City for the introduction or admission into evidence of otherwise inadmissible or irrelevant evidence, nor does it authorize challenges or appeals not otherwise allowed by law. In accordance with the Americans with Disabilities Act: all interested parties may attend this Public Meeting. The facility is accessible to the physically handicapped. Persons with disabilities needing assistance to participate in the proceedings should contact the City Clerk's office [(321) 868-1220 x207 or x206] 48 hours in advance of the meeting. ITEM # 1 DRAFT CAPE CANAVERAL CITY COUNCIL REGULAR MEETING City Hall Council Chambers 100 Polk Avenue, Cape Canaveral, Florida 32920 Hybrid Meeting via GoToWebinar Tuesday April 19, 2022 6:00 p.m. MINUTES CALL TO ORDER: The Chair called the Meeting to Order at 6:00 p.m. Commander Keck led the Pledge of Allegiance. ROLL CALL: Council Members Present: Council Member Mayor Pro Tem Mayor Council Member Council Member Kim Davis Mickie Kellum Wes Morrison Angela Raymond Don Willis Others Present: City Manager City Attorney City Clerk Administrative/Financial Services Director Capital Projects Director Community and Economic Development Director Leisure Services/Community Affairs Director Public Works Services Deputy Director Capital Projects Deputy Director Deputy City Clerk Deputy Community/Economic Dev. Director Parks and Projects Administrator Brevard County Sheriffs Office Commander Brevard County Sheriff's Office Lieutenant Todd Morley Anthony Garganese Mia Goforth John DeLeo Jeff Ratliff Dave Dickey Molly Thomas June Clark Tim Carlisle Daniel LeFever Zachary Eichholz Gustavo Vergara Byron Keck Scott Molyneaux A motion was made by Mayor Pro Tem Kellum, seconded by Council Member Willis, to add - on draft Ordinance No. 04-2022 to the Agenda. The motion carried 5-0. City Attorney Garganese advised Council that it can appear under Public Hearings as Item 9. PUBLIC PARTICIPATION: Bob Hathaway, resident, discussed concerns regarding the proposed Florida Department of Transportation (FDOT) SR A1A Roundabout, suggested making the intersection a four-way stop and inquired about when the Project will be discussed again. Patrick Campbell, resident, discussed concerns regarding FDOT tasking City Staff to develop lists of owners of property and homeowner associations, to coordinate meetings with those groups, and influencing citizens to accept the FDOT SR A1A Roundabout Project. City of Cape Canaveral, Florida City Council Regular Meeting • April 19, 2022 Minutes • Page 2 of 5 PRESENTATIONS/INTERVIEWS: DRAFT Presentation by Brevard Zoo Executive Director Keith Winsten, regarding the proposed Aquarium Project to be built at Port Canaveral: Mr. Winsten made his presentation to the Council and distributed book marks with a QR Code providing more information on the Project. Mayor Morrison thanked Mr. Winsten. Presentation by Dr. Troy Nguyen et al., showcasing real -world application of Battery Storage Technology at the Florida Tech Alumni Center and future University Energy Efficiency Project Collaboration: Dr. Nguyen introduced himself and Dr. Hamidreza Najafi, made the presentation to Council, and expressed desire to submit a joint proposal with the City to the Department of Energy for collaborating on the research, development, deployment and monitoring of renewable energy and energy storage infrastructure for enhanced resilience at critical City facilities. Deputy Community and Economic Development Director Eichholz provided an update on Phase I of the City Solar Array installation of rooftop batteries on City facilities. Mayor Morrison requested copies of the Presentation be shared with the Council and thanked the presenters. Presentation by Mead and Hunt of the Results of the Center Street Drainage Basin Study: Capital Projects Director Ratliff provided a brief summary and introduced Mead and Hunt Project Manager Andrew Giannini. Mr. Giannini made the presentation to Council and answered various questions regarding current conditions on Center Street related to drainage and capacity flow, storm model data, cost of a trunk line pipe, purchasing land off Center Street to install a retention pond, installation of baffle boxes and incorporating treatment into the pond. Mayor Morrison thanked Mr. Giannini and requested copies of the presentation be shared with Council. City Manager Morley discussed data related to rainfall and the rising water of the Indian River Lagoon since 1897 of ten inches which will continue in an accelerated manner. Mayor Morrison requested the data from City Manager Morley. Mayor Morrison recessed the meeting at 7:08 p.m. The meeting reconvened at 7:20 p.m. Interview Applicant for appointment to the Community Appearance Board. (Pamela Paisley): City Attorney Garganese confirmed information contained in Ms. Paisley's application to be true and correct. Ms. Paisley shared background related to and interests in serving on the Board. Council thanked Ms. Paisley for volunteering to serve the City. CONSENT AGENDA: Mayor Morrison removed Item 6. Mayor Pro Tem Kellum removed Item 3. 1. Approve Minutes for the March 15, 2022 Regular City Council Regular Meeting. 2. Resolution No. 2022-06; posthumously recognizing the Testamentary Donation of $5,000 made by Frederic Robert Randell to the City of Cape Canaveral to be used for the benefit of Cape Canaveral Library; providing for an effective date. 3. Resolution No. 2022-07; recognizing the 50th Anniversary of the Florida Association of City Clerks (FACC) and honoring this achievement; providing for an effective date. 4. Resolution No. 2022-08; appointing a Member to the Community Appearance Board of the City of Cape Canaveral; providing for the repeal of prior inconsistent resolutions, severability and an effective date. (Pamela Paisley) 5. Resolution No. 2022-09; reappointing a member to the Community Appearance Board of the City of Cape Canaveral; providing for the repeal of prior inconsistent resolutions, severability and an effective date. (Jalinda Coudriet) City of Cape Canaveral, Florida City Council Regular Meeting • April 19, 2022 Minutes • Page 3 of 5 DRAFT 6. Approve the temporary fee schedule for the City of Cape Canaveral Community Center (C5) effective from the facility's opening date through September 30, 2022. A motion was made by Council Member Willis, seconded by Council Member Raymond, to approve Consent Agenda Items 1, 2 ,4 and 5. The motion carried 5-0. #3 Discussion ensued and included the importance of the role of City Clerk, the work performed by City Clerk's Office Staff and the Florida Association of City Clerks. A motion was made by Mayor Pro Tem Kellum, seconded by Council Member Davis, to pass Resolution No. 2202-07. The motion carried 5-0. #6 Discussion ensued and included the reason the Item was not brought to the Council in the form of a resolution, Staff determination of this particular fee schedule being temporary through September 2022, a permanent fee schedule could be implemented shortly before October 1, 2022 beginning next fiscal year, the Culture and Leisure Services Board recommendation that Council approve a temporary fee schedule, City Attorney Garganese suggestion to either bring a resolution back or Council may approve an interim resolution, written instructor agreements which sit outside of the City Fee Schedule, residential and non-residential fees for City Parks, resolving the issue in the immediate, and how official action cannot be taken during the City Council Workshop Meeting on Thursday, April 21, 2022. City Attorney Garganese explained he could draft a resolution for adoption during the meeting which would satisfy the Code requirement. Joel Fair, resident and Chair of the Culture and Leisure Services Board, discussed the importance of approving the temporary fee schedule and opening the Center. Discussion continued regarding the tentative, soft opening schedule of the Center in May 2022, the Splash Pad, landscaping, the issued Temporary Certificate of Occupancy, thanks to the Board, and the Silver Sneakers Program is onboard. Lee Vicidomini, resident, urged Council to open the new Center and called for passing a resolution with the temporary fee schedule. Council reached consensus to move forward with voting on a resolution containing the temporary fee schedule in the Agenda Item to be Exhibit "A". City Attorney Garganese advised Council that if it chooses, Staff can finish preparing the Resolution he drafted, so the Item can be deferred for final action later in the meeting. A motion was made by Council Member Willis, seconded by Council Member Raymond, to defer further action on Item 6. The motion carried 5-0. PUBLIC HEARING: 7. Ordinance No. 02-2022; establishing an Election procedure under Chapter 26 of the City Code to be utilized to conduct Special Elections of the electors of the City to fill City Council vacancies that may occur in the future as a result of one or more Council Members filing a Notice of Resignation with a prospective effective date to run for a different office in accordance with Florida's Resign -to -Run Law in instances when there is an intervening general City election; providing that any such Special Election shall occur at the same time as the regularly scheduled intervening General Election in accordance with the City Charter and City Code; providing for conflicts, severability, incorporation into the Code, and an effective date, second reading: City Attorney Garganese read the title into the record and explained the Item. The Public Hearing was opened. There being no comment, the Public Hearing was closed. A motion was made by Council Member Raymond, seconded by Mayor Pro Tem Kellum, to approve Ordinance No. 02-2022, at second reading. The motion carried 5-0. City of Cape Canaveral, Florida DRAFT City Council Regular Meeting • April 19, 2022 Minutes • Page 4 of 5 8. Ordinance No. 03-2022; amending the City Code to modify the compensation of the Mayor and Council Members effective December 1, 2024; providing for the repeal of prior inconsistent ordinances and resolutions, incorporation into the Code, severability and an effective date, first reading: City Attorney Garganese read the title into the record and explained the Item. City Manager Morley indicated the idea was brought forward by a resident and the example calculation contained within the Item could be helpful in later actions. Discussion ensued and included this action setting a precedence. The Public Hearing was opened. Al Vicidomini, resident, discussed current and former Council pay history. Joel Fair, resident, suggested adding a section in the City Charter to conduct a review every ten years. The Public Hearing was closed. A motion was made by Mayor Pro Tem Kellum, seconded by Council Member Raymond, to approve Ordinance No. 03-2022, at first reading. The motion carried 5-0. 6. Approve the temporary fee schedule for the City of Cape Canaveral Community Center (C5) effective from the facility's opening date through September 30, 2022: City Attorney Garganese advised Council a motion is required to bring the previously deferred Item back up for Council to consider. A motion was made by Mayor Pro Tem Kellum, seconded by Council Member Willis, bring back Resolution No. 2022-11. The motion carried 5-0. City Manager Morley read the Resolution into the record. Mayor Morrison offered to allow attendees to read Resolution No. 2022-11. A motion was made by Mayor Pro Tem Kellum, seconded by Council Member Davis, to adopt Resolution No. 2022-11. The motion carried 5-0. 9. ADD -ON ITEM: Ordinance No. 04-2022; amending Chapter 74 of the Code of Ordinances related to traffic and vehicles to create a new Article IV. — Operation of Golf Carts and Low - Speed Vehicles on Roads; authorizing the operation of golf carts on specifically designated City roadways by subsequently adopted City Council resolution; providing definitions; providing for restrictions, certain minimum equipment, registration, inspection and insurance requirements for golf carts; recognizing low -speed vehicles are allowed on roads unless otherwise prohibited; providing for enforcement; providing for the repeal of prior inconsistent ordinances and resolutions, incorporation into the Code, severability and an effective date, first reading: City Attorney Garganese read the title into the record and explained the Item. The Public Hearing was opened. Shannon Roberts, resident, discussed concerns over the safety aspect of the Item. Lee Vicidomini, resident, discussed personal experience with operating and converting a golf cart into a low -speed vehicle. Discussion ensued and included pros and cons of allowing golf carts in the City and road authorization by jurisdiction. Commander Keck discussed areas in Viera, the City of Cocoa Beach and Port Canaveral where golf cart use is allowed, prohibitions, golf carts and low - speed vehicles. Discussion continued regarding the FDOT process of authorization and designation of golf cart crossings on SR Road A1A, Commander Keck's offer to find out how long the process takes, concerns regarding divisions between residents of the City's East and West sides, illegal use of the sidewalks, concern for law enforcement, the Agenda Packet memo regarding whether e-bikes and similar devices should be prohibited from sidewalks, the issue of short-term rentals that come with golf -carts and the need to ensure the rules are clear, insurance and registration requirements, speeding, and the need to study traffic patterns. City Attorney Garganese discussed the need for a recommendation from a traffic engineer to guide Council. The Public Hearing was closed. A motion was made by Mayor Pro Tem Kellum, seconded by Council Member Willis, to adopt Ordinance No. 04-2022, first reading. The motion carried 3-2, with Council Members Davis and Raymond voting against. City of Cape Canaveral, Florida DRAFT City Council Regular Meeting • April 19, 2022 Minutes • Page 5 of 5 INFORMATIONAL: Items presented for informational purposes only and no action was taken. 9. Monthly Financial Report — January 2022: Mayor Morrison discussed the need to review/update some sections of the Report. 10. ProChamps Update: Mayor and Council discussed the Report and confirmed that an email submitted by resident Jo Sojourner regarding Short-term Rentals was received. Community and Economic Development Director Dickey discussed the feedback received by Ms. Sojourner, ProChamps' decision to conduct an audit, and urged citizens to contact City Staff regarding future complaints. REPORTS: Council Member Raymond discussed the 2022 Space Coast League of Cities Scholarship Application on the League website. Council Member Willis expressed thanks to the community, Brevard County Sheriff's Office, Canaveral Fire Rescue and City leadership for participating in the parade for Ryett Jones at the Cocoa Palms Mobile Home Park on April 13, 2022. Mayor Morrison thanked everyone for making the parade for Ryett Jones happen and discussed Cape Canaveral winning the Most Fit City in Brevard. City Manager Morley reminded those in attendance about the upcoming City Council Workshop Meeting on April 21, 2022. ADJOURNMENT: The Meeting was adjourned at 9:55 p.m. Wes Morrison, Mayor Mia Goforth, City Clerk From: Jo Sojourner To: City Clerk; Wes Morrison; Mickie Kellum; Angela Raymond; Kim Davis; Don Willis Subject: Short Term Rentals Date: Monday, April 18, 2022 8:36:15 AM Dear Ms. Goforth: Please read the following during Public Comments at tomorrow's, April 19, 2022, City Council meeting: Dear Mayor and City Council: My name is Jo Sojourner. I live at 280 Canaveral Beach Boulevard. I am writing regarding the Short Term Rentals in Cape Canaveral. In 2007, 2012, and 2013 the City of Cape Canaveral adopted Ord. No. 04-2007, § 2, 6-19-07; Ord. No. 06-2012, § 2, 4-17-12; Ord. No. 10-2013, § 2, 7-16-13 stating "It shall be unlawful for any person to rent a dwelling for less than seven consecutive days in any zoning district, excluding hotels and motels under subsection 110-332(4) vacation rentals in the C-1 zoning district, and a vacation resort campus under section 110-490.1." City staff ignored these ordinances, and allowed short term rentals to get out of control. Therefore, in October 2021, the City of Cape Canaveral adopted Ordinance 10-2021, again, stating short term rentals are not allowed for less than seven days, along with several other contingencies. Here are a few of the City's Organizational Values: "Dedication: We are dedicated to performing our duties to the best of our abilities and going above and beyond to achieve high quality results." "Accountability: We have a responsibility to one another and the public to perform our jobs effectively and efficiently, and we take that responsibility seriously." "Innovation: We encourage thinking outside the box in search of new and better ways to provide quality services to the Community." "Proativity: We actively seek to identify and plan for issues before they arise, with the aim of averting problems rather than having to solve them after they occur." "Integrity: We strive to make decisions and take actions based upon what is right rather than what is expedient. We are honest and we own up to our mistakes." "Communication: We communicate openly, clearly, directly and in a timely manner with one another and the Community." All of the above need to be stricken from the City's Organizational Values. None of the above have occurred with Short Term Rentals. I have to wonder what else City staff is NOT doing that we, as citizens, are not aware of. It has been seven months since Ordinance 10-2021 was adopted. The City chose to retain a third party to do the City's job. They have retained a company that has no experience with enforcing the required seven day minimum This was stated by Scott Blasie, Government Relations Director for ProChamps at the January 18, 2022 City Council meeting. Between myself, and neighbors I have spoke with, over 15 complaints have been made on the ProChamps website, and none of us have received a confirmation number, call, or any type of follow-up. For some reason, when ProChamps provides their monthly information it only shows one complaint. ProChamps has yet to register over 100 STRs. Obviously, the City got what it paid for. At the March 15, 2022 City Council meeting, Mayor Morrison questioned why most of the registered STRs did not have DBPR licenses, County or City Business tax receipts. David Dickey thanked the Mayor for bringing this to his attention. Are you kidding me? The Mayor has to tell the Staff what they are not doing. At one of the City Council meetings (within the last few months) Mayor Pro Tem Kellum asked the City Manager if they needed additional staff to monitor and enforce the STRs, and he advised no. There are currently over 50 properties on AirBnB renting for less than 7 days. As a tax payer, I would like to know: How much time is City staff spending on Short Term Rentals? I would love to see weekly reports from all staff showing how much time per day is dedicated to short term rentals and what they are doing (ie; following up on City BTRs, County BTRs, DPBR licensing, inspections, driving around the City monitoring these rentals, letters being sent to owners of STRs either advising them to register, or to cease renting for less than seven days, how many fines have been collected for not registering, how much time spent with ProChamps going over metrics, etc.) There needs to be accountability with the City of Cape Canaveral. Why adopt ordinances that are not being followed by staff. Jo Sojourner 407-924-7356 j o so j oumergy ahoo . com Florida has a very broad public records law. As a result, any written communication created or received by the City of Cape Canaveral officials and employees will be made available to the public and/or media upon request, unless otherwise exempt. Under Florida Law, email addresses are public records. If you do not want your email address released in response to a public -records request, do not send electronic email to this entity. Instead, contact our office by phone or in writing. CITY OF CAPE CANAVERAL CITY COUNCIL MEETING • MAY 17, 2022 AGENDA ITEM SUMMARY • ITEM # 2 Subject: Resolution No. 2022-10; acknowledging Brevard Public Schools' "Brevard Thrive by Five" initiative; providing for an effective date. Department: City Manager's Office Summary: At a meeting with City Managers from all over the county on April 15, 2022, Brevard Public Schools (BPS) Superintendent Mark Mullins requested each City approve a Resolution in support of BPS' "Brevard Thrive by Five" initiative. The goals of this initiative are that it will raise awareness about early childhood literacy and development, will connect with new parents in Brevard County when they leave the hospital or hospital's birthing center with their new baby, gives Brevard families a central place to find resources, information, and best practices for their children from birth to age five, helps provide a pathway for every family in Brevard to learn about the importance of early literacy beginning at birth, and encourages a spirit of collaboration with healthcare supporters, business partners, local municipalities, civic organizations and community leaders to serve Brevard families and their children. These goals support the BPS' strategic plan and are supported by research that has proven that early childhood literacy is a key factor to future success in an education journey and students who are behind when they start kindergarten make up the largest portion of school dropouts, having less than a 12% chance of attending college. Resolution No. 2022-10 (Attached) has been prepared for consideration by the City Council, per Superintendent Mullins' request. Submitted by City Manager: Todd Morley Date: 5/5/22 Attachment: Resolution No. 2022-10 Financial Impact: Staff time and effort to prepare this agenda item. Reviewed by Administrative/Financial Services Director: John DeLeo Date: 5/4/22 The City Manager recommends the City Council take the following action: Approve Resolution No. 2022-10. Approved by City Manager: Todd Morley Date: 5/5/22 RESOLUTION NO. 2022-10 A RESOLUTION OF THE CITY COUNCIL OF CAPE CANAVERAL, FLORIDA; ACKNOWLEDGING BREVARD PUBLIC SCHOOLS' "BREVARD THRIVE BY FIVE" INITIATIVE; PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, from the time a child is born, he or she is learning every waking moment, babies and toddlers are either learning or they are sleeping, between birth to age 5, a child learns at a speed unmatched the rest of his or her life, and it is during these years when more than 85 percent of a child's brain is formed, creating crucial brain connections; and WHEREAS, Brevard Thrive by Five will raise awareness about early childhood literacy and development, will connect with new parents in Brevard County when they leave the hospital or hospital's birthing center with their new baby, gives Brevard families a central place to find resources, information, and best practices for their children from birth to age five, helps provide a pathway for every family in Brevard to learn about the importance of early literacy beginning at birth, and encourages a spirit of collaboration with healthcare supporters, business partners, local municipalities, civic organizations and community leaders to serve Brevard families and their children; and WHEREAS, research has proven that early childhood literacy is a key factor to future success in an education journey and students who are behind when they start kindergarten make up the largest portion of school dropouts, having less than a 12% chance of attending college; and WHEREAS, Thrive by Five specifically supports goals outlined in the strategic plan for Brevard Public Schools; and WHEREAS, it is recognized that when children are engaged in school, the community reaps many benefits including lower crime rates, an educated workforce, a highly rated public school system and an attractive location for both employers and employees to reside. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CAPE CANAVERAL, FLORIDA, AS FOLLOWS: Section 1. Recitals. The following recitals are true and correct and hereby fully incorporated herein by this reference as part of this Resolution. Section 2. Acknowledgment. The City of Cape Canaveral publicly acknowledges the Brevard Thrive by Five initiative as one that utilizes a unique collaboration and large network of supporting members that make up our community working together to serve Brevard families and their children and help every child in this county Thrive by Five. Section 3. Effective Date. This Resolution shall become effective immediately. City of Cape Canaveral Resolution No. 2022-10 Page 1 of 2 ADOPTED in a Regular Meeting of the City Council of the City of Cape Canaveral, Florida, this 17th day of May, 2022. Wes Morrison, Mayor ATTEST: Mia Goforth, CMC, City Clerk Kim Davis Mickie Kellum Wes Morrison Angela Raymond Don Willis Approved as to legal form and sufficiency for the City of Cape Canaveral only by: Anthony A. Garganese, City Attorney City of Cape Canaveral Resolution No. 2022-10 Page 2 of 2 For Against CITY OF CAPE CANAVERAL CITY COUNCIL MEETING • MAY 17, 2022 AGENDA ITEM SUMMARY • ITEM # 3 Subject: Resolution No. 2022-12; commending the Florida League of Cities and their Legislative Affairs Team for their hard work representing Florida's municipalities during the 2022 Florida Legislative Session; providing for an effective date. Department: City Clerk's Office Summary: For a century, the Florida League of Cities (FLC) has been a united voice for Florida's municipalities. Having been formed in 1922, FLC's mission is to serve the needs of Florida's cities and towns to promote local self -governance, supporting local voices making local choices to protect and enhance Florida's communities. Through the leadership of FLC's Executive Director and Board of Directors, FLC provides a myriad of exemplary services to Florida's 411 municipalities. One of the critical services of FLC is their Legislative Affairs Team, who work diligently behind the scenes to lessen the impact on local governments via advocacy before the Florida Legislature and Florida's Congressional delegation. During the 60-day, 2022 Florida Legislative Session, more than 3,600 bills were filed for consideration. The FLC Legislative Affairs Team did a phenomenal job championing municipal issues and concerns, and were instrumental in the failure of a variety of bills harmful to local government, as well as championing the passage of significant legislation that will benefit all of Florida. Resolution No. 2022-12 (Attached) has been prepared for consideration by the City Council, to commend the hard work of FLC's Legislative Affairs Team and echoes Resolutions adopted by neighboring municipalities. Submitting Department Director: Mia Goforth Date: 5/4/22 Attachment: Resolution No. 2022-12 Financial Impact: Staff time and effort to prepare this agenda item. Reviewed by Administrative/Financial Services Director: John DeLeo Date: 5/4/22 The City Manager recommends the City Council take the following action: Adopt Resolution No. 2022-12. Approved by City Manager: Todd Morley Date: 5/4/22 RESOLUTION NO. 2022-12 A RESOLUTION OF THE CITY COUNCIL OF CAPE CANAVERAL, FLORIDA; COMMENDING THE FLORIDA LEAGUE OF CITIES AND THEIR LEGISLATIVE AFFAIRS TEAM FOR THEIR HARD WORK REPRESENTING FLORIDA'S MUNICIPALITIES DURING THE 2022 FLORIDA LEGISLATIVE SESSION; PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, The Florida League of Cities (FLC), through the leadership of Executive Director Jeannie Garner, provides a myriad of exemplary services to Florida's 411 municipalities; and WHEREAS, one of the critical services is advocacy on behalf of Florida's municipalities before the Florida Legislature and Florida's Congressional delegation for many of the issues of statewide concern; and WHEREAS, during the 2022 Florida Legislative Session, more than 3,600 bills were filed for consideration in this 60-day legislative session; and WHEREAS, through the leadership of Executive Director Garner, she has retained the finest Legislative Affairs Team to advocate on behalf of Florida's municipalities on countless bills and amendments that were filed impacting our communities in the 2022 Florida Legislative Session; and WHEREAS, the FLC Legislative Affairs Team did a phenomenal job championing municipal issues and concerns, and were instrumental in the failure of a variety of bills harmful to local government, including, but not limited to, SB 280/HB 403 (Local Ordinances); SB 974/HB 985 (Sovereign Immunity); SB 512/HB325 (Vacation Rentals); HB 301/SB 510 (Financial Disclosures) and HB 621/SB 1162 (Infrastructure Project Funding/Transfers of Utility Revenues), just to name a few; and WHEREAS, through the tremendous efforts of the FLC Legislative Affairs Team, significant legislation passed that will benefit all of Florida, including but not limited to; HB 105 (Regulation of Smoking by Counties and Municipalities); HB 7055 (Cybersecurity); SB 518 (Residential Home Protection -Pruning, Trimming, and Removing Trees); HB 1475 (Soil and Groundwater Contamination); HB 7049 (Legal Notices), just to name a few; and WHEREAS, through some amazing efforts by the FLC Legislative Affairs Team, who worked diligently behind the scenes to lessen the impact on local governments on a variety of bills that passed such as SB/620 (Business Damages against Local Governments). NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CAPE CANAVERAL, FLORIDA, AS FOLLOWS: Section 1. Recitals. The following recitals are true and correct and hereby fully incorporated herein by this reference as part of this Resolution. City of Cape Canaveral Resolution No. 2022-12 Page 1 of 2 Section 2. Commendation. The City of Cape Canaveral hereby commends the Florida League of Cities, Inc., Executive Director, Jeannie Garner, and the phenomenal FLC Legislative Affairs Team for the remarkable job championing municipal issues and concerns during the 2022 Legislative Session and thank you for being the face of local government before the Florida Legislature. Section 3. Gratitude. The City of Cape Canaveral sends a heartfelt thank you to the FLC Legislative Affairs Team for a job well done in the 2022 Legislative Session. Section 4. Transmittal. This resolution shall be forwarded to the municipal members of the Space Coast League of Cities and urged to extend their appreciation to the Florida League of Cities, Executive Director Jeannie Garner, and the FLC Legislative Affairs Team for a job well done. Section 5. Effective Date. This Resolution shall become effective immediately. ADOPTED in a Regular Meeting of the City Council of the City of Cape Canaveral, Florida, this 17th day of May, 2022. Wes Morrison, Mayor ATTEST: Mia Goforth, CMC, City Clerk Kim Davis Mickie Kellum Wes Morrison Angela Raymond Don Willis Approved as to legal form and sufficiency for the City of Cape Canaveral only by: Anthony A. Garganese, City Attorney City of Cape Canaveral Resolution No. 2022-12 Page 2 of 2 For Against CITY OF CAPE CANAVERAL CITY COUNCIL MEETING • MAY 17, 2022 AGENDA ITEM SUMMARY • ITEM # 4 Subject: Approve Proposals from OVIVO USA, LLC/TSC-Jacobs North in the amount of $1,421,100 for the complete rehabilitation of two clarifiers at the Water Reclamation Facility and authorize the City Manager to execute same. Department: Public Works Services Summary. This proposed maintenance project includes the complete rehabilitation of the two, 60' diameter, Type C3 Clarifiers at the City's Water Reclamation Facility (WRF). The clarifiers were built in 1994 and were only partially rehabbed in 2012 by rebuilding of the C3 drive units. Therefore, many of the clarifier components (1) are the original equipment installed in 1994, (2) have exceeded their operational life and (3) require extensive maintenance. Clarifiers are key components of the wastewater treatment process and consist of settling tanks built with mechanical means for the continuous removal of solids being deposited by sedimentation. Clarifiers are generally used to remove solid particulates or suspended solids from liquid for clarification and/or thickening. Inside the clarifier solid contaminants will settle out to the bottom of the tank where they are collected by a scraper mechanism. Concentrated impurities, discharged from the bottom of the tank are known as sludge, while the particles that float to the surface of the liquid are called scum. Proposed Tasks and Funding. The work will be performed by OVIVO USA, LLC (OVIVO) and their area representative, TSC - Jacobs North (TSC). The original clarifier equipment was provided to the City in 1994 by OVIVO under order number 25214-04. Therefore, OVIVO owns all of the original drawings/information and will provide these rehab services as a sole source contractor. The major tasks for project completion per clarifier include replacement of the following: • C3OHT Drive Unit • Skimming System • Access Walkway/Drive Platform • Support Column • Rake Arms • Spray System • Weir • Baffles • Control Panel The complete scope of work and costs from OVIVO/TSC are included in Attachment No. 1. A Sole Source Letter from OVIVO is included as Attachment No. 2. Note: All work will be completed with funding from the American Rescue Plan Act (ARPA). Completion of this project is part of the City's continuing efforts to replace all key treatment process equipment at the WRF so that (1) effluent (reclaimed water) is low in concentrations of phosphorous and nitrogen, (2) all treatment processes have back-up systems (redundancy) and (3) only routine maintenance of the WRF will be required of City Staff for the foreseeable future. Submitting Department Director: Jim Moore Date: 5/6/22 Attachments: 1) OVIVO/TSC Proposals 2) OVIVO Sole Source Letter City of Cape Canaveral City Council Meeting • May 17, 2022 Agenda Item # 4 Page 2 of 2 Financial Impact: $1,421,100 for complete rehabilitation of two clarifiers at the Water Reclamation Facility by OVIVO/TSC funded by the American Rescue Plan Act (ARPA). Staff time and effort to complete Agenda Item. Reviewed by Administrative/Financial Services Director: John DeLeo Date: 5/4/22 The City Manager recommends the City Council take the following actions: Approve Proposals from OVIVO/TSC in the amount of $1,421,100 for the complete rehabilitation of two clarifiers at the Water Reclamation Facility and authorize the City Manager to execute same. Approved by City Manager: Todd Morley Date: 5/5/22 Attachment 1 Worldwide Experts in Water Treatment PROPOSAL Q07262021-01 REV C TWH 2 MAY 2022 CAPE CANAVERAL WWTP CAPE CANAVERAL, FL PROJECT Two (2) 60' Type C3 Clarifier Replacements for existing unit under serial #25214-04 including installation services AREA REPRESENTATIVE TCS Jacobs North Joe Sacco 904-524-9576 joetscjn@gmail.com Revision C, Updated pricing PLEASE NOTE — Pricing is only valid for 30 days from date listed on this proposal. Ovivo will not accept purchase orders for this proposal past that date without reviewing pricing and delivery of items proposed. PREPARED BY Thomas Holt Phone (801) 815-8075 Fax (801) 931-3080 Thomas.holt@ovivowater.com Ovivo USA, LLC 4246 Riverboat Road — Suite 300 Salt Lake City, Utah 84123-2583 PROPOSAL I Q07262021-01 REV C-TWH 1 2 May 22 PROJECT SUMMARY: Ovivo USA, LLC (formerly EIMCO Water Technologies — EWT) is pleased to offer the following proposal to provide pricing for two (2) 60'-0" Dia. Type C3 Clarifiers with installation to be used as a replacement unit for an existing clarifier mechanism at the Cape Canaveral WWTP. The original equipment was provided under the order number 25214-04. Ovivo owns all of the original drawings/information and have them in our database. These units will be supplied as a replacement in kind to the previous supplied units. Scope of Supply (per mechanism): • C3OHT Drive Unit Replacement Ovivo will manufacture and supply one (1) complete C3OHT drive unit to include the following: o Drive torque control unit with micro switches and actuating pin (set to match existing) o Motor drive package (3/4 hp TEFC motor, reducer, sprockets, chain and guard) o Ovivo paint scheme - ■ (2) coats of Tnemec N69F epoxy @ 6-8 mils DFT (sky blue color) ■ Top coated with (1) coat of Tnemec 73 Endura Shield urethane @ 2-3 mils DFT ■ Top coat is highly resistant to abrasion, wet conditions, corrosive fumes, chemical contact and weathering • Access walkway/ drive platform o Beam style walkway provided from tank wall to tank center (coated carbon steel) o 8'-0" square platform (coated carbon steel) o 24" drive clearance o Aluminum handrail around walkway and platform. 1-1/2" diameter two -rail system with 4" toe board. Mechanical fit design for field assembly o Walkway/platform to be decked with 1-1/2" FRP grating, 1 %" square openings, color: green • Center cage o Coated carbon steel o 2'-10" square box truss design • Skimming System o One (1) 6'-0" Scum box w/ supports (Aluminum) o Two (2) Skimmer blades, arms, and supports (coated carbon steel) o Two (2) Skimming mechanism assemblies o One (1) Fernco style fitting for connecting to existing piping • Support column o Coated carbon steel o 1/4" plate x 24" diameter o Column flange top plate for drive mounting Ovivo USA, LLC 14246 Riverboat Road, Suite 300, Salt Lake City, Utah 84123 USA I Tel: (801) 931-3000 I Fax: (801) 931-3080 ovivowater.com PROPOSAL I Q07262021-01 REV C-TWH 12 May 22 o Column flange bottom plate for mounting to tank floor ■ Column base plate will be sized and supplied with holes for possible reuse of existing anchor bolts as well as alternating holes to be used in new anchors are required. • Feedwell & feedwell supports o Coated carbon steel o 3/16" shell, 16' diameter x 6'-0"side wall height o Rotating design, with supports from center cage o Baffled scum ports • Rake arms o Coated carbon steel o Square box truss design o Two "full -radius" arms (approx. cage to tank wall) o Series of straight plow blades along each rake arm ■ 20 gauge 304 SS squeegees for each rake blade • Spray System o Spray system provided around platform and over scum box ■ PVC headers ■ Solenoid valve w/ limit switch for activating ■ Brass % NPT nozzles • Field Service o (2) trips / (2) days each trip are included with this proposal o Installation support, mechanism checkout, operating training o Additional service days can be purchased at the current rate • Coatings o Non Submerged Steel — (carbon steel items only) ■ Sandblast surface prep to SSPC-SP-6 ■ (2) Coats of Tnemec N69 (4.0 — 6.0 mils per coat) ■ (1) Coat of Tnemec Series 73 Endura Shield Poly Urethane (2.0-5.0 mils) o Submerged Steel — (carbon steel items only) ■ Sandblast surface prep to SSPC-SP-10 ■ (1) Prime coat of Tnemec Series 46H-41 "Coal Tar" ■ (1) Finish Coat of Tnemec Series 46H-41 "Coal Tar" Ovivo USA, LLC 14246 Riverboat Road, Suite 300, Salt Lake City, Utah 84123 USA I Tel: (801) 931-3000 I Fax: (801) 931-3080 ovivowater.com PROPOSAL I Q07262021-01 REV C-TWH 2 May 22 • Misc. Supply o Installation fasteners (304 SS) o 0 & M Manual o One (1) year warranty o Engineering o FCA Freight • Installation Services: o Florida State licensed General Contractor. o (1) One Mobilization and Demobilization. o Service truck, crane, mats and related equipment. o 10 hours per day. o Removal of existing and installation of new clarifier unit. o Drive adapter components. o Alignment and leveling of drive and rotating clarifier components. o Disposal of replaced components. o Note: existing wiring and electrical components disconnection and reconnection is not provided by Ovivo. Items NOT Included • Any bonds and/or permits, including but not limited to building permits. • Dewatering, draining or cleaning of tank prior to start of installation. • Removal and/or disposal of any plant waste. • Electrical disconnect/installation or alteration of existing electrical supply • Drive lubricants/oil or special paint • Drive unit off-load from truck (plant to provide) • Touch up paint • Local control panel, MCC, or any junction boxes • Weirs, baffles, density baffles, or brush systems • Disposal of any old lubricants/fluids. Price for two (2) 60' Type C3 Clarifier units with installation complete as described above $ 1,171,100.00 (If required allow 6-8 weeks for submittals from placement of PO) Equipment lead time is 24 weeks from approved submittals or customer approval to release. Installation schedule will need to be determined once a purchase order has been submitted and project is approved for release. Ovivo USA, LLC 14246 Riverboat Road, Suite 300, Salt Lake City, Utah 84123 USA I Tel: (801) 931-3000 I Fax: (801) 931-3080 ovivowater.com PROPOSAL I Q07262021-01 REV C-TWH 12 May 22 NOTE The coronavirus situation may cause disruptions in our normal business practices, capacity, and supply chain. Any schedule statements made by Ovivo at this time are our best estimate and subject to change. Design, sourcing, and assembly will begin upon order acceptance and a formal submittal package will not be provided. DELIVERY Ovivo intends to ship all Products as indicated above after receipt of approved purchase order and approved submittal drawings from Purchaser. However, the date of shipment of the Products represent Ovivo's best estimate, but is not guaranteed, and Ovivo shall not be liable for any damages due to late delivery, including but not limited to liquidated damages. The Products shall be delivered to the delivery point or points in accordance with the delivery terms stated in this proposal. If such delivery is prevented or postponed by reason of Force Majeure, as defined in Ovivo's standard terms and conditions of sale, Ovivo shall be entitled at its option to tender delivery to Purchaser at the point or points of manufacture, and in default of Purchaser's acceptance of delivery, to cause the Products to be stored at such a point or points of manufacture at Purchaser's expense. Such tender, if accepted, or such storage, shall constitute delivery for all purposes of this proposal. If shipment is postponed at request of Purchaser, or due to delay in receipt of shipping instructions, payment of the purchase price shall be due on notice from Ovivo that the Products are ready for shipment. Handling, moving, storage, insurance and other charges thereafter incurred by Ovivo with respect to the Products shall be for the account of Purchaser and shall be paid by Purchaser when invoiced. PRICING TERMS The prices quoted are based upon Purchaser's acceptance of this proposal, through the submission of a purchase order or other written acceptance, being placed no later than Thirty (30) days after date of proposal. After expiration of the pricing effectivity period, prices will be subject to review and adjustment. Prices quoted are FCA surface point of shipment, with freight included to an accessible point nearest the jobsite. Federal, state or local sales, use or other taxes are not included in the sales price. Ovivo USA, LLC I 4246 Riverboat Road, Suite 300, Salt Lake City, Utah 84123 USA I Tel: (801) 931-3000 I Fax: (801) 931-3080 ovivowater.com PROPOSAL I Q07262021-01 REV C-TWH 12 May 22 PAYMENT TERMS Payment terms are as follows: Milestone Cumulative Percent Invoiced Submittal Approval 10% Shipment of Major Components 50% Equipment Installed, Startup/Training Complete 40% Payments are due within thirty (30) days after Purchaser's receipt of invoice. Invoice will be submitted after all materials have been received at job site or have been successfully installed by an Ovivo contractor and the field service check-out and start-up procedure is finalized. Credit is subject to acceptance by the Ovivo Credit Department. Purchaser shall remit payment for proper invoices received from Ovivo in accordance with the payment terms stated above even if the Purchaser has not been paid by the Purchaser's customer (the "Owner"), if Purchaser is not the end -user of the Products. Payments are due within thirty (30) days after Purchaser's receipt of invoice. Overdue and unpaid invoices are subject to a service charge of 2% per month until paid. Any postponement of delivery dates requested by the Purchaser; or if Purchaser requests or causes cancellation, suspension or delay of Ovivo's work, for delays of up to ninety (90) days, Purchaser shall pay Ovivo all appropriate charges incurred up to date of such event, per the schedules above, which may include partial completion of milestones. Additionally, all charges related to and risks incidental to storage, disposition and/or resumption of work shall be borne solely by Purchaser. For delays less than ninety (90) days, Ovivo will delay portions of fabrication and delivery, to the extent possible. Delays greater than ninety (90) days are subject to price escalation at 1.5% per month for each month or partial month of delay, further subject to the steel escalation clause; or, if possible, equipment shall be stored at the cost of the Purchaser. For delays greater than ninety (90) days, Purchaser shall accept transfer of title and make full payment for all work due and payable, thirty (30) days from the date work is placed into storage. Credit is subject to acceptance by Ovivo's Credit Department. PRICE ESCALATION The prices submitted are based upon Purchaser's acceptance of this proposal by June 02, 2022. If the above indicated order date is exceeded, prices and shipping dates are subject to review and adjustment. Should shipment dates be exceeded because of actions of parties other than by Ovivo, escalation of the selling prices at the rate of 1.5% per month for each month or partial month of delay will be applied. This escalation will be applied only if shipment is delayed by actions of parties other than by Ovivo. Ovivo USA, LLC I 4246 Riverboat Road, Suite 300, Salt Lake City, Utah 84123 USA I Tel: (801) 931-3000 I Fax: (801) 931-3080 ovivowater.com PROPOSAL I Q07262021-01 REV C-TWH 12 May 22 PERFORMANCE WARRANTY DISCLAIMER The performance of the Products is dependent upon many factors, including, but not limited to, the influent or feed quality and quantity, additives required, time, temperature, rates of change, sizing criteria used, operating conditions, etc. Therefore, Ovivo cannot assume any liability or responsibility for performance or process results that Purchaser is expecting or has predicted. No verbal or written information or advice given by any personnel of the Ovivo shall create a warranty or in any way increase the scope of the warranties. THE PARTIES AGREE THAT, OTHER THAN ITS MECHANICAL WARRANTY SET FORTH IN THIS PROPOSAL, OR ANY PERFORMANCE WARRANTY SET FORTH ON OVIVO'S STANDARD ALL OTHER WARRANTIES, EXPRESS OR IMPLIED, INCLUDING ANY PROCESS OR PERFORMANCE RELATED WARRANTIES OR WARRANTIES OF FITNESS FOR A PARTICULAR PURPOSE AND MERCHANTABILITY, WHETHER WRITTEN, ORAL OR STATUTORY, ARE EXCLUDED TO THE FULLEST EXTENT PERMISSIBLE BY LAW. DELAYS IN CONSTRUCTION Prior to Ovivo construction mobilization, the Owner is to confirm that the construction area is ready for our construction crew mobilization. Tank must be cleaned, free of plant waste and standing water, and must remain in this condition throughout construction. (Pumps, piping, valving, gates, stop blocks, etc. —whether permanent or temporary - are not the responsibility of Ovivo.) If applicable, the electrical supply must be disconnected. Also, if applicable, arrangements must be made for reconnection of electrical supply within 1 working day of notice by Ovivo. Owner must notify Ovivo of any confined space requirements prior to mobilization of Ovivo's crew. Unless directly stated otherwise, Ovivo will rely on the Owner for assistance with confined space requirements — this includes Owner supplied personnel for continuous surveillance (aka "hole watch"), emergency rescue personnel, and emergency rescue equipment. Failure to have the construction area ready prior to our arrival will result in rescheduling of equipment installation and any financial costs incurred due to delays. Please note that our crews are frequently booked weeks in advance, and rescheduling to best meet the Owner's needs may not be possible. TAXES Federal, State or local sales, use or other taxes are not included in the sales price. Such taxes, if applicable, shall be for Purchaser's account. Ovivo USA, LLC I 4246 Riverboat Road, Suite 300, Salt Lake City, Utah 84123 USA I Tel: (801) 931-3000 I Fax: (801) 931-3080 ovivowater.com PROPOSAL I Q07262021-01 REV C-TWH 12 May 22 BACKCHARGES In no event shall Purchaser/Owner do or cause to be done any work, purchase any services or material or incur any expense for the account of Ovivo, nor shall Ovivo be responsible for such work or expenses, until after Purchaser/Owner has provided Ovivo's PROJECT MANAGER full details (including estimate of material cost and amount and rate of labor required) of the work, services, material or expenses, and Ovivo has approved the same in writing. Ovivo will not accept Products returned by Purchaser/Owner unless Ovivo has previously accepted the return in writing and provided Purchaser/Owner with shipping instructions. **PURCHASE ORDER SUBMISSION** In an effort to ensure all purchase orders are processed timely and efficiently, please submit all purchase order documentation to the following department and address: Attn: Order Entry Administrator Ovivo USA, LLC 4246 Riverboat Road - Suite 300, Salt Lake City, Utah 84123-2583 Fax #: 801-931-3080 Tel. #: 801-815-8075 thomas.holt@ovivowater.com ADDITIONAL FIELD SERVICE When included and noted in the Product pricing of each proposal item, Ovivo will supply the service of a competent field representative to inspect the completed installation and adjustment of equipment, supervise initial operation, and instruct Owner's personnel in the operation and maintenance of each proposal item for the number of eight (8) hour days. Notwithstanding Ovivo's performance of the above -referenced services, Ovivo shall not be held liable for any faulty workmanship or other defects in the Products' installation, or for other goods and/or services, performed by third parties unless such goods and/or services are expressly included under Ovivo's scope of work. If additional service is required over and above the Field Services described above, it will be furnished to the Purchaser and billed to him at the current rate for each additional day required, plus travel and lodging expenses incurred by the service personnel during the additional service days. It shall be the Purchaser's responsibility to provide for all necessary lubrication of all equipment prior to placing equipment in operation. All equipment must be in operating condition and ready for the Field Service Engineer when called to the project location. Should the Contractor not be ready when the Field Service Engineer is requested or if additional Ovivo USA, LLC I 4246 Riverboat Road, Suite 300, Salt Lake City, Utah 84123 USA I Tel: (801) 931-3000 I Fax: (801) 931-3080 ovivowater.com PROPOSAL I Q07262021-01 REV C-TWH 12 May 22 service is requested, the Ovivo current service rates will apply for each additional day required, plus travel and lodging expenses incurred by the service personnel during the additional service days. SURFACE PREPARATION AND PAINTING GENERAL INFORMATION If painting the Products is included under Ovivo's scope of work, such Products shall be painted in accordance with Ovivo's standard practice. Shop primer paint is intended to serve only as minimal protective finish. Ovivo will not be responsible for condition of primed or finished painted surfaces after equipment leaves its shops. Purchasers are invited to inspect painting in our shops for proper preparation and application prior to shipment. Ovivo assumes no responsibility for field service preparation or touch-up of shipping damage to paint. Painting of fasteners and other touch-up to painted surfaces will be by Purchaser's painting contractor after mechanism erection. Clarifier motors, gear motors and center drives shall be cleaned and painted with manufacturer's standard primer paint only. It is our intention to ship major steel components as soon as fabricated, often before drives, motors and other manufactured components. Unless you can insure that shop primed steel shall be field painted within thirty (30) days after arrival at the jobsite, we encourage you to purchase these components in the bare metal (no surface prep or primer) condition. Ovivo cannot accept responsibility for rusting or deterioration of shop applied prime coatings on delivered equipment if the primed surfaces have not been field painted within thirty (30) days of arrival at the jobsite using manufacturers' standard primers. Other primers may have less durability. GENERAL ITEMS NOT INCLUDED Unless specifically and expressly included above, prices quoted by Ovivo do not include unloading, hauling, erection, installation, piping, valves, fittings, stairways, ladders, walkways, grating, wall spools, concrete, grout, sealant, dissimilar metal protection, oakum, mastic, field painting, oil or grease, electrical controls, wiring, mounting hardware, welding, weld rod, shims, leveling plates, protection against corrosion due to unprotected storage, special engineering, or overall plant or system operating instructions or any other products or services. Performance and payment security, including but not limited to bonds, letters of credit, or bank guarantees, are not included, but can be provided if purchased for an additional cost. MANUALS The content of any and all installation, operation and maintenance or other manuals or documents pertaining to the Products are copyrighted and shall not be modified without the express prior written consent of Ovivo. Ovivo disclaims any liability for claims resulting from unauthorized modifications to any such manuals or other documents provided by Ovivo in connection with the Project. Ovivo USA, LLC I 4246 Riverboat Road, Suite 300, Salt Lake City, Utah 84123 USA I Tel: (801) 931-3000 I Fax: (801) 931-3080 ovivowater.com PROPOSAL I Q07262021-01 REV C-TWH 12 May 22 WARRANTY AND CONDITIONS Ovivo standard Terms and Conditions of Sale is attached and made an essential part of this proposal. These terms and conditions are an integral part of Ovivo's offer of Products and related services and replace and supersede any terms and conditions or warranty included in Purchaser or Owner requests for quotation or specifications and cannot be changed without written approval from an authorized representative of Ovivo. CONFIDENTIALITY This document is not to be reproduced or submitted to any third party without the written consent of Ovivo. This document contains, or Ovivo may have previously disclosed to Purchaser, certain technical and business information of Ovivo and/or Ovivo's affiliated entities, including certain copyrighted material, which is considered to be confidential. Such information, hereinafter referred to individually and collectively as the "Information", may include, without limitation, ideas, concepts, development plans for new or improved products or processes, data, formulae, techniques, flow sheets, designs, sketches, know-how, photographs, plans, drawings (regardless of what name, if any, is stated on the title block), specifications, samples, test specimens, reports, customer lists, price lists, findings, studies, computer programs and technical documentation, trade secrets, diagrams, and inventions, notes, and all information pertaining thereto and/or developed there from. This Information is disclosed in good faith solely for the purposes of our proposal, and in addition on the understanding that its confidentiality will be properly maintained and safeguarded. Neither this proposal, the Information nor any part thereof may be copied, reproduced or used for any purpose other than that for which it is disclosed by Ovivo. Except as reasonably necessary for the evaluation of this proposal, no part thereof may be disclosed to any other person, without Ovivo's prior consent in writing. Ovivo will retain the rights to any intellectual property rights ("IPR") related to the Products. Ovivo will grant a non-exclusive royalty free license to use the IPR for the sole purposes of operating and maintaining the equipment supplied by Ovivo. The duties, obligations, restrictions, and responsibilities described hereinabove shall apply to the Purchaser, their agents, affiliates, and all related parties regardless of whether any transaction occurs between Ovivo and Purchaser, and shall survive termination, cancellation, and expiration of any transaction between Ovivo and Purchaser. In the event of a breach of the terms herein, Ovivo maintains the right to seek any and all remedies and damages available to it, including but not limited to the amount, including interest, by which Purchaser profited from the breach, any gains made by Purchaser or any third party who received Information from Purchaser, compensation for all Ovivo loss or injury, and the value of Ovivo's expectation created by the promise of Purchaser. The parties agree Ovivo would suffer irreparable harm in the event of any breach of these terms, and therefore Ovivo shall be entitled to any and all injunctive relief available. Ovivo USA, LLC I 4246 Riverboat Road, Suite 300, Salt Lake City, Utah 84123 USA I Tel: (801) 931-3000 I Fax: (801) 931-3080 ovivowater.com TSC-JACOBS NORTH 24156 SR 54, Suite 3, Lutz, Florida 33599 Phone 813-242-2660 Fax 813-242-2597 Quote# 2022-0015 May 2, 2022 Job Name: Cape Canaveral, FL WWTP Location: Cape Canaveral, FL Equipment: MFG FRP Weirs, Baffles, and control panels City of Cape Canaveral Attn: June Clark Cape Canaveral WWTP 601 Thurm Blvd Cape Canaveral, FL 32920 Dear June, We are pleased to quote the following services as detailed in this proposal: 1. FRP weirs and baffles in Two (2) 60' Dia. Tank • consisting of the following: weirs with a 2-1/2" deep "V" notch on 6" centers 9" high, MFG standard 12" high baffles, FRP washers, FRP baffle supports, 1/2x3-3/4 anchors, 1/2x1-1/2 HHMB, 3/8x1-1/2 FHMB, weir and baffle butt plates. All h/ware to be type 316 SS. 2. Clarifier Control Panel (#1&2) • NEMA 4X 3016SS enclosure with inner subpanel and mounting feet (Est. 30x30x10). • Powder Coated White. • 15A main circuit breaker disconnect with thru door rotary handle. • Surge suppressor, 460VAC. • Phase monitor, 460VAC. • Control power transformer with primary/secondary fusing (460-120). • 1HP, 460/3/60 NEMA size 0 motor starter for clarifier. • CLARIFIER RUNNING pilot light. • CLARIFIER START pushbutton. • CLARIFIER STOP pushbutton with locking attachment. • MOTOR OVERLOAD ALARM pilot light. • HIGH TORQUE WANRING pilot light. • HIGH TORQUE SHUTDOWN ALARM pilot light. • MOTOR OVERLOAD RESET pushbutton. • ALARM RESET pushbutton. • HORN SILENCE pushbutton. • Alarm horn • Alarm beacon. • Panel heater with integral thermostat. • Convenience receptacle. • Fuse holders and fuses as required. • Nameplates and warning stickers as required. • Relays/Sockets as required. • Dry contacts & interlocks as required. • Terminal blocks as required. • Palletized wooden shipping crate. 3. Installation services to install the above material • Including removal and reinstallation of existing launder covers Price — $250,000 Please Note: This price includes shipping. The above price does not include sales tax. Respectfully, Joe Sacco TSC-JACOBS NORTH Joetscjn@gmail.com 904-524-9576 phone 813-242-2597 fax TSC-Jacobs North PURCHASING STANDARD TERMS AND CONDITIONS 1. Seller warrants all material and equipment furnished to be new, free from defects, and in strict accordance with plans and specifications. All materials are subject to final approval and acceptance by the Owner, and any materials found not conforming will be considered defective and returnable at Seller's expense. 2. It is expressly agreed and understood that time is of the essence as to this agreement and the payment of the consideration herein expressed is conditioned upon complete and timely performance by Seller. 3. TSC-Jacobs North (TSCJN) shall pay Seller ninety percent (90%) of the indicated price, plus all applicable State and Federal taxes, within forty-five (45) days after receipt of equipment or invoice, whichever is later. TSCJN will retain ten percent (10%) until equipment acceptance or receipt of payment from the Owner. Retainage will not exceed 120 days. 4. If at any time there shall be evidence of any liens or claims for which TSCJN or its Surety may become liable and which are chargeable to Seller, then TSCJN shall have the right to retain out of any payment due or to become due an amount sufficient to indemnify itself, its surety and the Owner against any such lien or claim. TSCJN may from time to time require, as a condition precedent to payment, reasonable documentary evidence demonstrating that Seller has fully paid for the materials furnished. 5. Payments made hereunder shall not in any way be construed as an acceptance by TSCJN of the material supplied and TSCJN reserves the right at any time to require Seller to comply with plans and specifications irrespective of whether monies have been paid to Seller. TSCJN also reserves the right to issue a joint check to Seller and any material supplier who may make any claims against TSCJN, its Surety, or the Owner. 6. Neither any payments herein provided to be paid to Seller, nor any other right of interest of Seller shall be assigned or transferred without the expressed, written consent of TSCJN and at TSCJN's sole discretion. 7. Should Seller in any way cause delay to the project, or otherwise fail to perform its obligations hereunder and on a timely basis, TSCJN shall have the right to deduct any and all damages caused thereby from any amounts that may be owing. TSCJN shall have right to declare this agreement to be breached by Seller by seventy-two (72) hours written notice and to renegotiate and execute a new contract for the supplying of the materials described herein. 8. All losses, damages and expenses, both direct and consequential, including interest, Court costs, attorney's fees and appellate attorney fees and Court costs in the prosecution or defense of any action or suit incurred by reason of any breach by Seller under the terms of this Agreement, shall be borne by and charged against Seller, including a ten percent (10%) overhead and ten percent (10%) profit, and shall be the damages for the breach of this Agreement, in addition to any other damages allowed by law. Seller further agrees that a breach of any other agreement between the parties pertaining to this or any other construction project shall constitute a material breach under this Agreement. 9. Seller agrees to comply with all Municipal, State and Federal Laws and Ordinances, all Federal OSHA and EEO Regulations and US or International Trade or patent Agreements, and such other laws as may be applicable, and to comply with all other laws and ordinances and to reimburse and save TSCJN harmless from any annoyances and fines pertaining to the materials supplied by Seller. 10. Default hereunder shall also be defined as the filing by or against Seller of a voluntary or involuntary petition under any provision of the Federal Bankruptcy Act, as amended, or the making of a general assignment for the benefit of its creditors, or if a receiver should be appointed on account of its insolvency or otherwise filing of lien by the Internal Revenue Service against Seller. 11. In the event of a suit between TSCJN and Seller, the venue of such suit shall be the County in which the construction project described herein is located and Seller hereby expressly waives for itself and its successors and assigns whatever rights it may have in the selection of venue. 12. Seller agrees to indemnify and hold harmless TSCJN and its Surety from any and all claims, suits, demands and damages of any kind or nature, resulting from any act or omission of Seller without regard to the party or parties who may suffer any such damages and without regard to whether such damages are to property or to persons. It is expressly understood and agreed that Seller shall, at its own cost, defend any such claims that may be brought by reason of any act or omission against which the Seller has indemnified TSCJN hereunder. The parties further agree that five percent (5%) of the lump sum price to be paid to Seller is hereby specifically designated as consideration for this indemnity. 13. If a right or obligation to arbitration exists in the contract between the Owner of the project and TSCJN, then Seller agrees to submit to arbitration and the provisions of the said contract between Owner and TSCJN which pertain to arbitration shall be deemed to be incorporated by reference herein. In such agreement, Seller also agrees to multi -party and/ or consolidated arbitration proceedings and does hereby expressly waive any objections thereto. The award rendered by the Arbitrators shall be final and any judgment may be entered in any Court having jurisdiction thereof. 14. Seller and TSCJN do hereby agree that there are no oral or written representations or agreements not herein specified, and that the terms and conditions hereof contain the entire agreement between said parties; and, that the terms and conditions hereof cannot be varied or modified, in whole or in part, except by agreement in writing and signed by the parties. Attachment 2 Ovivo USA, LLC 4246 Riverboat Road, Suite 300 Salt Lake City, Utah 84123 USA May 2, 2022 Telephone: 801.931.3000 Facsimile: 801.931.3080 www.ovivowater.com Worldwide Experts in Water Treatment City of Cape Canaveral Wastewater Treatment Plant 601 Thurm Blvd Cape Canaveral, Florida 32920 Re: Sole Source Equipment To whom it may concern, Please be advised OVIVO USA, LLC (Formerly known as Eimco Water Technologies — EWT) is the "sole supplier" of all original: EIMCO, EIMCO Process Equipment, Baker Process, EIMCO Water Technologies, EIMCO Municipal Water and Wastewater Equipment and Parts. Please be advised that the following company is the exclusive authorized sales representative for Ovivo USA, LLC process equipment used in water and wastewater treatment processes within the state of Florida. Please direct all inquiries for municipal treatment equipment to TSC-Jacobs North. TSC-Jacobs North 24156 SR 54, Suite 3 Lutz, FL 33559 Attn: Joe Sacco Cell: 904-524-9576 Fax: 813-242-2597 Very truly yours, Ovivo USA, LLC cc. Joe Sacco CITY OF CAPE CANAVERAL CITY COUNCIL MEETING • MAY 17, 2022 AGENDA ITEM SUMMARY • ITEM # 5 Subject: Approve Proposal from Mead and Hunt in the amount of $88,021 for the design of a hybrid pump system in the Center Street Drainage Basin and authorize City Manager to execute same. Department: Capital Projects Summary: In Summer 2021, the City experienced several significant weather events, some of which included peak rainfall rates of up to 19.2 inches per hour. This is indicative of an extreme rainfall event. The observed rainfall that occurred within the City was 2.75 inches within the span of 45 minutes between 3:00 and 3:45 pm on July 7, 2021. These weather events resulted in significant flooding of streets and private properties, especially in the Center Street Drainage Basin. This drainage basin is located primarily in the Presidential Streets area, in the southern portion of the City, delineated as follows: • Polk Avenue to the north; • Atlantic Ocean to the east; • Johnson Avenue to the south; and • Banana River to the west. The stormwater system in this drainage basin was designed and constructed in the 1960s and consists of various sizes of concrete reinforced pipe and over 75 inlets. Very few additions or improvements to the stormwater infrastructure have been made over the past 50+ years and impervious improvements continued to be constructed in the form of private residences with concrete/asphalt driveways, patios, etc., exposing previously unknown limitations of the system's design. Stormwater from the drainage basin discharges to the Banana River through a nutrient separating baffle box located at the western end of Center Street. Investigative Activities: To better understand the hydraulics of the basin, five scenarios that could provide relief from the flooding were investigated by the City's consultant, Mead and Hunt, using computer modeling techniques. The five scenarios were as follows: • #1 — Increase pipe capacity of the primary trunkline from the intersection of Buchanan/Ridgewood Avenues to the Banana River outfall. • #2 — Increase pipe capacities of the (1) primary trunkline from the intersection of Buchanan/Ridgewood Avenues to the Banana River outfall and (2) secondary feeder lines. • #3 — Increase pipe capacities of the (1) primary trunkline from the intersection of Buchanan/Ridgewood Avenues to the Banana River outfall and (2) secondary feeder lines; installation of a discharge pump near the Banana River outfall. • #4 — Increase pipe capacities of the (1) primary trunkline from the intersection of Buchanan/Ridgewood Avenues and (2) secondary feeder lines; installation of a discharge pump near the Banana River outfall and construction of a stormwater pond for pre- treatment prior to discharge. • #5 — Reduce City roadways in the Center Street Drainage Basin to single lane traffic. City of Cape Canaveral City Council Meeting • May 17, 2022 Agenda Item # 5 Page 2 of 2 As discussed in the presentation to the City Council at the April 19, 2022 meeting, City Staff and Mead and Hunt have proposed the attached hybrid scenario to include a pump station along Center Street and a tidal valve at the Banana River outfall. These improvements will assist in alleviating the flooding problems previously encountered but more may need to be done in the form of additional improvements (i.e., upsizing of pipes, purchase of land for a wet detention pond, etc.). This proposed work will design the most appropriate hybrid pump system for the Center Street Drainage Basin and includes: • Project Design • Permitting • Bidding Services The design phase of the project should be completed in approximately 180 days. The Mead and Hunt proposed scope of work and costs are included in the Attachment. Submitting Department Director: Jeff Ratliff Date: 5/10/22 Attachment: Mead and Hunt Proposal Financial Impact: $88,021 for design of a hybrid pump system in the Center Street Drainage Basin by Mead and Hunt funded by the American Recue Plan Act (ARPA). Staff time and effort to complete this Agenda Item. Reviewed by Administrative/Financial Services Director: John DeLeo Date: 5/9/22 The City Manager recommends the City Council take the following actions: Approve Proposal from Mead and Hunt in the amount of $88,021 for the design of a hybrid pump system in the Center Street Drainage Basin and authorize City Manager to execute same. Approved by City Manager: Todd Morley Date: 5/10/22 Mead & Hunt May 2, 2022 Jeff Ratliff City of Cape Canaveral 100 Polk Avenue PO Box 236 Cape Canaveral, FL 32920 Subject: Center Street Basin Stormwater Pump Station Dear Mr. Ratliff Email: J.Ratliff©cityofcapecanaveral.org We understand the City desires to move forward with a recommendation in the recently completed Center Street Drainage Analysis report which includes a pump station and backflow preventor at the outfall of the Center Street outfall. We are pleased to provide this proposal and fee estimate to assist. The project scope includes survey, design, permitting and bidding assistance to construct a pump station and backflow preventor at the 54-inch outfall pipe on Center Street. Mead & Hunt is well qualified to perform these services having completed similar projects for several clients in recent years. Please review the enclosed documents and call our office if you have any questions or require additional information. Sincerely, MEAD & HUNT, Inc. David A. King, PE Vice President/Business Unit Leader DAK/AMG;bf Attachment: Scope of Services and Fee Estimate Andrew M. Giannini, PE Senior Project Manager Mead & Hunt I 4401 Eastport Parkway, Port Orange, FL, 32127 I 386-761-6810 I meadhunt.com Jeff Ratliff May 2, 2022 Page 2 CITY OF CAPE CANAVERAL SCOPE OF SERVICES FOR CENTER STREET BASIN STORMWATER PUMP STATION This Task Order is in conformance with the Agreement for Engineering, Surveying and Architectural Services, dated July 25, 2018, between the City of Cape Canaveral (CITY) and Mead & Hunt, Inc. (MEAD & HUNT) and is referred to herein as the Contract. GENERAL MEAD & HUNT previously completed a study which recommended the installation of a diesel engine driven stormwater pump station and backflow device at the Center Street stormwater outfall. The improvements are proposed within City -owned right of way and existing park facility. The project will involve design, permitting, and bidding assistance for the construction of the stormwater pump station and backflow preventor. Modification of the existing baffle box and/ the addition of a new structure to include bioactivated media treatment to treat runoff/baseflow is also included. Treatment is anticipated to be required by SJRWMD/FDEP due to increased discharges. SCOPE OF SERVICES After receipt of authorization to proceed, MEAD & HUNT will provide the following services: PHASE 1 — PROJECT MANAGEMENT Protect Coordination and Invoicing MEAD & HUNT'S Project Manager (PM) will initiate the project and manage the budget and schedule, manage project staffing, review subconsultant invoices, manage project coordination, and schedule quality management processes for work products. The PM will monitor progress throughout the project and prepare monthly invoices for the CITY. It is assumed that these services will cover the estimated 6- month project. Project Kick -Off Meeting MEAD & HUNT will conduct a project kick-off meeting with the project team and CITY staff to review project goals, scope of work, project schedule and administrative issues. Following the meeting, MEAD & HUNT will prepare a written summary of the project meeting and distribute it to the attendees. Quality Assurance / Quality Control MEAD & HUNT will implement a quality assurance and control process, which includes independent review of the project technical work products before its submission to the CITY. Deliverables — Project Management • Kick -Off Meeting Agenda and Summary • Monthly Invoices Mead & Hunt I 4401 Eastport Parkway, Port Orange, FL, 32127 I 386-761-6810 I meadhunt.com Jeff Ratliff May 2, 2022 Page 3 PHASE 2 — SITE RECONNAISSANCE Survey MEAD & HUNT will coordinate and administer the services of Kugelmann Surveying to prepare a design survey for the project site. The detailed survey scope is included herein. Utility Coordination MEAD & HUNT will submit a design ticket with Sunshine 811 to determine the existing utility owners in the area of the proposed improvements, and points of connection. 60% design drawings will be submitted to the utility owners identified on the design ticket for mark-up of existing facilities. Mark-ups received from utility owners will be transferred to the design drawings. Deliverables — Site Reconnaissance • Survey • Utility locate information PHASE 3 — PROJECT DESIGN Task 1 — 60% Design Development MEAD & HUNT will develop 60% construction drawings and specifications. MEAD & HUNT will provide a 60% engineer's opinion of probable construction cost (EOPCC). The 60% submittal package will be submitted to the CITY for review and comment. It is assumed the CITY will conduct their review in a two - week period, and a meeting will be held at the end of the CITY's review. MEAD & HUNT will schedule and attend a 60% design review meeting to review the CITY's comments on the design drawings and specifications. Comments received will be incorporated into the 90% design documents. Deliverables — 60% Design • 60% Design Drawings • 60% Specifications • 60% EOPCC Task 2 — 90% Design Development Based on the CITY's 60% review comments and discussions at the 60% review meeting, MEAD & HUNT will advance the 60% design drawings to 90% completion. MEAD & HUNT will advance the 60% technical specifications to the 90% level for construction of the new components and facilities. MEAD & HUNT's 60% EOPCC will be updated for the 90% submittal. The 90% submittal package will be prepared and submitted to the CITY and permitting agencies for review and comment. A comment/response log will be included with the submittal to document how the CITY's comments from the 60% review meeting are addressed in the 90% submittal. It is assumed the CITY will conduct their review in a two -week period, and a meeting will be held at the end of the CITY's review. MEAD & HUNT will schedule and attend a Mead & Hunt I 4401 Eastport Parkway, Port Orange, FL, 32127 I 386-761-6810 I meadhunt.com Jeff Ratliff May 2, 2022 Page 4 90% design review meeting to review the CITY's comments on the design drawings and specifications. Comments received will be incorporated into the 100% design documents. Deliverables — 90% Design • 90% Design Drawings • 90% Specifications • 90% EOPCC • 60% Comment/Response Log Task 1 — 100% Design Development Based on the CITY's 90% review comments and discussions at the 90% review meeting and the permitting agency review, MEAD & HUNT will advance the 90% design drawings to 100% completion. MEAD & HUNT will advance the 90% technical specifications to the 100% level for construction. MEAD & HUNT's 90% EOPCC will be updated for the 100% submittal. The 100% submittal package will be submitted to the CITY for review and comment. A comment/response log will be included with the submittal to document how the CITY's comments from the 90% review meeting are addressed in the 100% submittal. Deliverables — 100% Design • 100% Design Drawings • 100% Specifications • 100% EOPCC • 90% Comment Response Log PHASE 4 — PERMITTING Environmental Resources Permit MEAD & HUNT will attend up to one (1) pre -application meeting with SJRWMD or FDEP to discuss permitting requirements. MEAD & HUNT will prepare an agenda and meeting summary for each meeting. After the pre -application meeting, any necessary revisions to the design recommendations will be reviewed with the CITY and incorporated into the various design components. MEAD & HUNT will prepare and submit the permit application in accordance with the specific permit requirements and input from the pre -application meeting. Permit applications will be submitted after the 90% design has been reviewed and accepted by the CITY. MEAD & HUNT will respond to up to one (1) Request for Additional Information (RAI) as part of the permit application process. Follow-up phone calls or meetings with the regulators to assist with the responses are included in the task. Responses will be limited to clarifications related to the submittals in accordance with the documented permit requirements or those identified in the pre -application meeting. Deliverables — Permitting • Final Environmental Resource Permit application and final permit Mead & Hunt I 4401 Eastport Parkway, Port Orange, FL, 32127 I 386-761-6810 I meadhunt.com Jeff Ratliff May 2, 2022 Page 5 PHASE 5 — BIDDING SERVICES The CITY will be responsible for managing the bid process, i.e., advertisement, distribution of bid packages, receipt and opening of bids. MEAD & HUNT will provide the following bid -phase services: Bid Documents MEAD & HUNT will prepare and submit bid documents including bid number, pre -bid date and time, and other pertinent information to create a Bid Set of the drawings and specifications. The CITY's standard front-end contract documents will be used and coordinated with MEAD & HUNT's technical specifications. Pre -Bid Meeting MEAD & HUNT will attend and lead a pre -bid meeting at the CITY facility to review the project details before bids are submitted. MEAD & HUNT will present project details and answer potential bidders' questions at this meeting. Addenda MEAD & HUNT will respond to potential bidders' questions during the bid period. Questions and responses will be documented and submitted to the CITY for distribution to potential bidders in the form of addenda. MEAD & HUNT will prepare one (1) addendum Bid Tabulation and Recommendation of Award MEAD & HUNT will complete a review of the bids for completeness and conformance with the bidding and contract requirements. MEAD & HUNT will evaluate the low bidder(s) submitted qualifications information and contact provided references to inquire about bidders' experience. Based on that review, MEAD & HUNT will submit to the CITY a bid tabulation and a recommendation of award. Deliverables — Bidding Services • Bid Set Drawings and Specifications • Addenda to bid documents • Bid tabulation • Recommendation of award PHASE 6 — SUBCONSULTANTS AND REIMBURSABLES Items under this phase include out-of-pocket direct job expenses such as survey, permit application fees, reproductions, postage, etc. PHASE 7 — CONTINGENCY If additional services are identified as needed or required during the duration of the project, MEAD & HUNT will request written approval from the CITY to utilize contingency funds for any additional work items. Contingency funds will be billed at time and expense. Additional work will be billed per the agreed upon contract hourly rates. MEAD & HUNT will not bill against the contingency funding without prior authorization from the CITY. Mead & Hunt I 4401 Eastport Parkway, Port Orange, FL, 32127 I 386-761-6810 I meadhunt.com Jeff Ratliff May 2, 2022 Page 6 EXCLUSIONS This scope of services excludes all items not specifically described herein, including but not limited to: • Geotechnical evaluation • Environmental evaluation • SCADA design • Historical/cultural evaluation and State office coordination • Construction Phase Services • Funding Assistance SCHEDULE Mead & Hunt estimates the work included in this task order will be completed in accordance with the following schedule: Phase/Task Duration to Starting upon Complete Phase 1— Project Management 180 days Receipt of notice to proceed Phase 2— Site Reconnaissance 30 days Receipt of notice to proceed Phase 3— Project Design 60 days Receipt of survey Phase 4— Permitting 60 days City approval of 90% Design Phase 5— Bidding Services 30 days City approval of Bid Documents The above timeframes include limited Client and agency review time. COMPENSATION The not-to-exceed cost for this Scope of Services, including Contingency Funds, is $88,021 based on the following breakdown and the attached estimated manhours. The Contingency Funds authorized for use on this project may only be expended upon written approval from the CITY. Any out-of-scope work performed requiring the release of Contingency Funds will be considered at-risk and may not be compensated until, or if, written approval is granted by the CITY. Phase/Task Fee/Cost Basis Phase 1— Project Management $6,832 Lump Sum Phase 2— Site Reconnaissance $1,310 Lump Sum Phase 3— Project Design $52,286 Lump Sum Phase 4— Permitting $8,558 Lump Sum Phase 5— Bidding Services $5,396 Lump Sum Subtotal $74,382 Phase 6— Permit Fees/Subconsultants/Reimbursables $6,639.00 Time & Expenses Phase 7— Contingency $7,000 Time & Expenses TOTAL $88,021 Mead & Hunt I 4401 Eastport Parkway, Port Orange, FL, 32127 I 386-761-6810 I meadhunt.com Jeff Ratliff May 2, 2022 Page 7 AUTHORIZATION The scope of services and compensation stated in this proposal are valid for a period of thirty (30) days from date of submission. If authorization to proceed is not received during this period, this proposal may be withdrawn or modified by MEAD & HUNT. Accepted by: CITY OF CAPE CANAVERAL Approved by: MEAD & HUNT, INC. By: By: Name: Name: David A. King, PE Title: Title: Vice President/Business Unit Leader The above person is authorized to sign for Client and bind the Client to the terms hereof. Date: Date May 2, 2022 PURSUANT TO FLORIDA STATUTE SECTION 558.0035, AN INDIVIDUAL EMPLOYEE OR AGENT OF MEAD & HUNT INC. MAY NOT BE HELD INDIVIDUALLY LIABLE FOR NEGLIGENCE. IF THE CONTRACTOR(MEAD & HUNT, INC.) HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTOR'S (MEAD & HUNT, INC.'s) DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT(PROPOSAL), CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT CITY HALL, CITY OF CAPE CANAVERAL, P.O. BOX 326, CAPE CANAVERAL, FL 32920, Daniel LeFever, Interim City Clerk, (321) 868-1220, Ext. 220, d.Iefever@cityofcapecanaveral.org. Mead &Hunt I 4401 Eastport Parkway, Port Orange, FL, 32127 I 386-761-6810 I meadhunt.com Mead & Hunt CITY OF CAPE CANAVERAL CENTER STREET BASIN PUMP STATION ESTIMATED MANHOUR SCHEDULE 4/292022 Senior Associate, Project Production Phase Description Principal Engineer, Engineer II Technician III Manager Technician I Clerical Total Task ($) Hourly Rate $ 183.00 $ 155.00 $ 129.00 $ 116.00 $ 102.00 $ 83.00 $ 68.00 1 Project Management Project Coordination and Invoicing 24 0 0 0 0 0 16 $ 5,480.00 External Kick-Off Meeting 4 4 0 0 0 0 0 $ 1,352.00 Subtotals 28 4 0 0 0 0 16 $ 6,832.00 2 Site Reconnaissance Survey 0 0 0 2 2 0 2 $ 572.00 Utility Coordination 0 0 0 2 2 2 2 $ 738.00 Subtotals 0 0 0 4 4 2 4 $ 1,310.00 3 Project Design Prepare 60% documents 8 16 48 96 4 20 8 $ 23,884.00 60% QA/QC 4 0 0 0 0 0 0 $ 732.00 60% Review Meeting 2 2 0 0 0 0 0 $ 676.00 Prepare 90% documents 4 8 32 72 2 16 4 $ 16,256.00 60% Comment/Response Log 0 2 0 0 0 0 0 $ 310.00 90% QAQC 2 0 0 0 0 0 0 $ 366.00 90%Review Meeting 2 2 0 0 0 0 0 $ 676.00 Prepare 100%documents 2 4 16 36 2 4 4 $ 8,034.00 90%Comment/Response Log 0 2 0 0 0 0 0 $ 310.00 100%QAQC 2 0 0 0 0 0 0 $ 366.00 100%Review Meeting 2 2 0 0 0 0 0 $ 676.00 Subtotals 28 38 96 204 8 40 16 $ 52,286.00 4 Permitting Environmental Resource Permit (SJRWMD or FDEP) 2 8 24 8 4 0 2 $ 6,174.00 Pre-Application Meeting 2 2 0 0 0 0 0 $ 676.00 Environmental Resource Permit RAI 0 4 4 2 2 0 2 $ 1,708.00 Subtotals 4 14 28 10 6 0 4 $ 8,558.00 5 Bidding Assistance Prepare Bid Set plans and specs 2 0 0 0 0 4 24 $ 2,330.00 Bid Set QAQC 0 4 0 0 0 0 0 $ 620.00 Attend pre-bid 2 0 0 0 0 0 0 $ 366.00 Page 1 of 2 Senior Associate, Project Production Phase Description Principal Engineer, Engineer II Technician Ill Manager Technician I Clerical Total Task ($) Address bidder's questions and prepare (x) addenda/um 2 0 0 0 0 2 4 $ 804.00 Attend bid opening 2 0 0 0 0 0 0 $ 366.00 Evaluate bids, bid tab, and prepare award recommendation It 2 0 0 0 0 0 8 $ 910.00 Subtotals 10 4 0 0 0 6 36 $ 5,396.00 TOTAL ALL TASKS 70 60 124 218 18 48 76 $ 74,382.00 Lump Sum Total $ 74,382.00 6 SubconsultantlReimbursables Breakdown: Subs/Reimbursables $ 6,639.00 Description Amount Contingency $ 7,000.00 Survey Allowance $ 4,139.00 GRAND TOTAL $ 88,021.00 Geotech Allowance $ - SUE Allowance $ - Permit Fees/Printing/Reproduction/Postage $ 2,500.00 Total $ 6,639.00 Page 2 of 2 CITY OF CAPE CANAVERAL CITY COUNCIL MEETING • MAY 17, 2022 AGENDA ITEM SUMMARY • ITEM # 6 Subject: Acknowledge receipt of the Preliminary Memorandum of Understanding (MOU) sent by the leadership of the City of Guidonia, Italy and provide staff direction in pursuit of renewing the relationship based on the current programmatic proposal. Department: Cultural + Community Affairs Summary: The City has been involved with multiple cultural and economic development exchange programs since the 1980s. (Attachment 1) In the past, the City entered into these arrangements via the organization Sister Cities International (SCI) — a non-profit, non -partisan organization founded by President Eisenhower to connect communities around the world, with the goal of promoting understanding and building generational partnerships that encourage connectivity and peace. In 1988, the City developed a Sister City relationship with Guidonia, Italy — a community that leads Italy's primary aerospace technology/business sector. The resulting exchange included multiple visits by Italian delegates and community members to the City of Cape Canaveral and the customary exchange of gifts representing the bond between our communities. Based on the historical records consulted for this summary, there is little mention of a continued exchange between the two Cities after 1991. Based on the minutes of City Council Meetings from the 1990s and early 2000s, the City's engagement with its SCI and non-SCI international partners waned over time. Varied elected officials and community members noted concerns related to financial obligations related to general program membership, support for exchange related travel and activities; and ultimately, the overall Return -On -Investment for the City's involvement in the program. In the course of current research, Staff did not identify any documentation citing a formal termination with SCI or any of our non-SCI international partners. In recent months, the City of Guidonia has reached out with an interest to renew the relationship (Attachment 2). Based on conversations with representatives of the City of Guidonia, there is no intention of formally renewing this relationship via SCI and there are no costs, commitments or obligations on the part of either entity at this time. Furthermore, Staff does not advise renewing the City's membership with SCI, at a cost of $750 annually, and wishes to confirm Council's interest in exploring a revived relationship with Guidonia, independently of the SCI organization, and incorporating the general programmatic parameters as presented in the attached letter. Submitting Department Director: Molly Thomas Date: 5/10/22 Attachments: 1. Abbreviated history summary 2. Guidonia Preliminary MOU Financial Impact: Staff time and effort to do the historical research into the Sister Cities Program and prepare this agenda item. Reviewed by Administrative/Financial Services Director: John DeLeo Date: 5/10/22 City of Cape Canaveral City Council Meeting • May 17, 2022 Agenda Item # 6 Page 2 of 2 The City Manager recommends the City Council take the following actions: Acknowledge receipt of the Preliminary Memorandum of Understanding (MOU) sent by the leadership of the City of Guidonia, Italy and provide staff direction in pursuit of renewing the relationship based on the current programmatic proposal. Approved by City Manager: Todd Morley Date: 5/10/22 Attachment 1 Historical Overview of City of Cape Canaveral's Sister City Arrangements The City has been involved with multiple cultural and economic development exchange programs since the 1980s. The City entered into many of the initial arrangements via the organization Sister Cities International (SCI) (Attachment 1). SCI is a non-profit, non -partisan organization founded by President Eisenhower to connect communities around the world, with the goal of promoting understanding and building generational partnerships that encourage unity and peace. Participation in SCI requires communities to pay annual membership dues based on the community's population and the location for desired partnerships, National or Global. Membership services include support in four different areas: communications, connecting within the SCI network, governance and policy, along with access to their "Cities Seeking Cities" Program. Sister City International (SCI) "Sister Cities International serves as the national membership organization for sister city programs in nearly 500 communities, with relationships in over 2,000 communities in more than 140 countries. We provide our members with a number of programs to support them in promoting citizen diplomacy, and our members work tirelessly to promote peace and understanding through exchanges that focus on arts and culture, youth and education, business and trade, and community development." — (SCI: What We Do) Abbreviated list of previous Council actions related to SCI: 1. Resolution 88-10: Guidonia (Montecelio), Italy 2. Resolution 90-2: Sagres (Vila Do Bispo), Portugal 3. Resolution 90-3: Ithaca, Greece 4. Proclamation to initiate Sister City Relationship with Kloten, Switzerland (10-6-1992) Cessation/Abandonment of SCI Membership Based on the minutes of City Council Meetings from the 1990s and early 2000s, the City's engagement with its SCI and non-SCI international partners waned over time. Varied elected officials and community members noted concerns related to financial obligations related to general program membership, support for exchange related travel and activities; and ultimately, the overall Return -On -Investment for the City's involvement in the program. In the course of current research, Staff did not identify any documentation citing a formal termination with SCI or any of our non-SCI international partners. Attachment 2 From: Movimento Giovani Guidonia-Montecelio & Chief Councilman Claudio Zarro (Gruppo Misto) To: The City of Cape Canaveral City Council and The Office of the Mayor Date: April 1st, 2022 RE: Renewal of the Sister City Relationship Between Guidonia-Montecelio and Cape Canaveral Dear Mayor and Cape Canaveral City Council, The Guidonia-Montecelio Youth Movement (Movimento Giovani) and Councilman Claudio Zarro are grateful for the opportunity of reviving our sister -city relationship, first established in 1988. We thank Director Molly Thomas for her openness and availability thorough the past three months. It is important to note that we present you this preliminary memorandum of understanding pending the settlement of the new city government coalition on June 27th, 2022. Following such date, whatever the result, we would like to further explore the below points and iron out the necessary details for implementation in the coming months and years. Our commitment focuses on a renewed sister -city relationship based upon the following potential programs and priorities for our future generation of leaders: 1. Connecting Our Youth (Education) 4 establishing a yearly remote and/or live Youth Cultural Exchange Program for up to twenty-five high-school students, from Guidonia and Cape Canaveral alike, focused on STEM 2. Reconnecting Our Aerospace Institutions (Public Sector) - facilitating a partnership and/or relationship between our Aeronautical and Aerospace institutes — the Cape Canaveral Space Center and the Alfredo Barbieri Aeronautical Institute of Guidonia 3. Exploring Aerospace B2B Opportunities (Private Sector) 4 connecting our respective private sector small, medium, and large enterprises to promote business and research opportunities We would like to thank you once again for your consideration and time. We remain available for questions, feedback, or simply getting to know one another better. Giovanni Corrado, President of Movimento Giovani Federico Luciano, Leader of Movimento Giovani Guidonia-Montecelio Claudio Zarro, Chief Councilman of the Guidonia-Montecelio City Council for the Gruppo Misto CITY OF CAPE CANAVERAL CITY COUNCIL MEETING • MAY 17, 2022 AGENDA ITEM SUMMARY • ITEM # 7 Subject: Ordinance No. 03-2022; amending the City Code to modify the compensation of the Mayor and Councilmembers effective December 1, 2024; providing for the repeal of prior inconsistent ordinances and resolutions, incorporation into the Code, severability and an effective date, second reading. Department: City Manager's Office Summary: Section 2.04 of the City Charter provides that the City Council may, by ordinance, provide for the compensation of the Mayor and its Members and the method of payment of the same. The City Council last updated the compensation paid to the Mayor and members of the City Council over twenty-five years ago pursuant to Ordinance No. 30-94 (Attachment 1), which was adopted on August 2, 1994. Late last year, resident Patrick Campbell submitted a request to the City Manager that City Council consider updating compensation for City Council Members. The item was presented at the City Council Regular Meeting of February 15, 2022 at which City Council reached consensus to direct Staff to prepare an Ordinance to increase pay for the City's elected officials beginning Fiscal Year 2024/2025, based on the 2024 Consumer Price Index (CPI) published in the U.S. Bureau of Labor Statistics. The increase is to be based on Bureau's yet -to -be published rate in 2024 and shall be applied to the City Council's pay rate established in August, 1994. The Council's stated desire was to update the compensation only after the current terms of the Mayor and Council have been completed (Attachment 2). Attachment 3 is an example calculation for the period of November 1994 — November 2021. Ordinance No. 03-2022 (Attachment 4) establishes a method to calculate and create a new pay rate for elected officials, effective December 1, 2024. At its April 19, 2022 Regular Meeting, City Council approved Ordinance No. 03-2022 at first reading. The Notice of Hearing was placed for advertisement in Florida Today on May 5, 2022 and the Ordinance is now presented for second reading and final adoption. Submitted by City Manager: Todd Morley Date: 5/5/22 Attachments: 1. Ordinance No. 30-1994 2. February 15, 2022 City Council Minutes 3. CPI Calculation example 4. Draft Ordinance No. 03-2022 Financial Impact: The impact on the Fiscal Year 2024/25 Budget will be contingent on the actual CPI effective January 1, 2025; Staff time and effort to prepare this agenda item. Reviewed by Administrative/Financial Services Director: John DeLeo Date: 5/4/22 The City Manager recommends the City Council take the following action: Adopt Ordinance No. 03-2022, second reading. Approved by City Manager: Todd Morley " Date: 5/5/22 ORDINANCE NO. 30-94 Attachment 1 • • • AN ORDINANCE OF THE CITY OF CAPE CANAVERAL, BREVARD COUNTY, FLORIDA, AMENDING ARTICLE III, SEC. 3, COMPENSATION OF OFFICERS OF THE CITY OF THE CAPE CANAVERAL CHARTER; AND ARTICLE II, CITY COUNCIL OF CHAPTER 2, ADMINISTRATION, OF THE CODE OF ORDINANCES OF THE CITY OF CAPE CANAVERAL, BY PROVIDING FOR REVISED ANNUAL COMPENSATION FOR THE MAYOR AND MEMBERS OF CITY COUNCIL; PROVIDING FOR SEVERABILITY; PROVIDING FOR REPEAL OF CONFLICTING ORDINANCES AND RESOLUTIONS; PROVIDING FOR AN EFFECTIVE DATE. NOW, THEREFORE, BE IT ORDAINED by the City Council of the City of Cape Canaveral, Brevard County, Florida, that: SECTION 1. Article III, Sec. 3, Compensation of Officers, of the City of Cape Canaveral Charter is hereby repealed and re- enacted to read as follows: ARTICLE III SEC. 3, COMPENSATION OF OFFICERS The City Council may, by Ordinance, provide for the compensation of the Mayor, its members and its appointed officers, and the method of payment of the same. SECTION 2. The Code of Ordinances, City of Cape Canaveral, Article II, City Council, of Chapter 2, Administration, Division 2, Compensation, including Sections 2-41 and 2-42 is hereby amended to read as follows: Sec. 2-41. ARTICLE II DIVISION 2. COMPENSATION Established for councilmembers other than mayor. The compensation for the members of the city council other than the mayor shall be $2,400.00 per year. Sec. 2-42. Established for mayor. The compensation for the mayor shall be $3,200.00 per year. SECTION 3. Severability. If any section, paragraph, phrase, or word of this Ordinance is held to be unconstitutional or • • • City of Cape Canaveral, Florida Ordinance No. 30-94 Page 2 invalid, such portion shall not affect the remaining portions hereof and it shall be construed to have been a legislative intent to pass this Ordinance without such unconstitutional or invalid part. SECTION 4. Conflicting Provisions. Any ordinance, or parts of an ordinance, in conflict herewith is repealed. SECTION 5. Effective Date. Section 2 of this ordinance shall take effect September 1, 1994. The remaining portions of the ordinance shall take effect immediately upon its adoption. ADOPTED BY the City of Cape Canaveral, Brevard County, Florida, this 2nd day of August, 1994. Joy Salamone, MAYOR ATTEST: Faith G. Miller, CITY CLERK APPROVED AS TO FORM: John R. Kancilia, CITY ATTORNEY NAME YES NO BERGER X NICHOLAS X PORTER X RANDELS X SALAMONE X First Reading: 7/19/94 Posted: 7/20/94 Advertised: 7/22/94 Second Reading: 8/2/94 City of Cape Canaveral, Florida DRAFT City Council Regular Meeting • February 15, 2022 Minutes • Page 2 of 7 Attachment 2 CONSENT AGENDA: Mayor Morrison removed Item 1. 1. Approve Minutes for January 18, 2022 Special and Regular City Council Meetings. 2. Resolution No. 2022-02; appointing Members to the Culture and Leisure Services Board of the City of Cape Canaveral; providing for the repeal of prior inconsistent resolutions, severability and an effective date. (Betsy Ronk and Mary Mosquera) 3. Accept the Annual Audited Financial Statements and Independent Auditor's Report for the Fiscal Year ended September 30, 2021. A motion was made by Mayor Pro Tem Kellum, seconded by Council Member Raymond, to approve Consent Agenda Items 2 and 3. The motion carried 5-0. #1 Mayor Morrison explained the motion made during the City Council Special Meeting of January 18, 2022, Item 1, Discuss the status of the Civic Hub project/7404 N. Atlantic Avenue, should have included reference to Section 166.045 and AGO 90-53. A motion was made by Mayor Morrison, seconded by Mayor Pro Tem Kellum, to amend the Minutes, "...to direct the City Attorney to provide a memo, before closing, in compliance with State Law, Section 166.045 and AGO 90-53". Discussion ensued and included reasons for the amendment such as the importance of specifying the State statute and Attorney General Opinion and capturing motions as closely as possible. The motion carried 5-0. A motion was made by Mayor Pro Tem Kellum, seconded by Council Member Willis, to approve Agenda Item 1, January 18, 2022 Special Meeting Minutes, as amended and the Regular City Council Meeting Minutes. The motion carried 5-0. OLD BUSINESS (ITEMS FOR DISCUSSION): 4. Compensation for the City's elected officials. (Postponed at the December 21, 2021 and January 18, 2022 Regular Meetings): City Manager Morley explained the Item. Patrick Campbell, resident, expressed thanks for bringing the Item to Council, discussed support for action to be taken immediately to increase compensation of Council Members, and adjusting pay rates of certain lower paid Staff members. Discussion ensued and included pros and cons regarding increasing compensation for elected officials, the awkward topic for Council, strong support for increases to become effective after the longest term of the current sitting elected official expires which is the Mayor's term in 2025, tying the increase to the Consumer Price Index inflation rate calculation, knowing the value elected officials create for the community, desire for diversity on Council, and need for additional resources to help elected officials serve. A motion was made by Council Member Willis, seconded by Council Member Raymond, to accept a pay increase for the City's elected officials beginning Fiscal Year 2024/2025, based upon the current Consumer Price Index Inflation Rate at that date. Discussion ensued regarding whether an automatic adjustment should be made every year following and desire to not bind any future City Council to do so. City Manager Morley confirmed Council's direction for the increase effective beginning December 1, 2024 and to bring a draft ordinance back for first reading within sixty to ninety days. The motion carried 5-0. 5. Electric Vehicles on City Sidewalks (Submitted by Council Member Raymond) (Postponed at the January 18, 2022 Regular Meeting): Council Member Raymond explained the Item. Discussion ensued and included dangers regarding electric vehicles on sidewalks, challenges in forcing electric vehicles onto the street, golf carts, public safety concerns, and authority to make prohibitions with the exception of ADA (Americans with Disabilities Act) devices. City Attorney Garganese advised there is statutory authority for Council to regulate vehicles on sidewalks, Attachment 3 US Inflation Calculator Easily calculate haw the buying power of the US dollar has changed from 1913-present;get inflation rates and inflation news US INFLATION NOM€ INFLATION AND PRICES- ENERGY,FOOD&HEALTH CARE INFLATION-, ITEMSADJUSTED FOR INFLATION INFLATION FAQ'S A&IXTT Q. Consumer Price Index Data from 1913 to 2022 Consumer Price Index(CPI-U)data is provided by the U.S.Department of Labor Bureau of Labor Statistic.This monthly pipeline of data is the gas powering this site's always-current Inflation Calculator.The following CPI data was updated by the government agency on April 11 and covers up to March 2022. Inflation data forApri I will be released on May 11,2022. What is the CPI?Before jumping into the data,if you want to learn about the Consumer Price Index and how it is used to calculate inflation,read this CPI article. All Urban Consumers-(CPI-U) 1913-2022* Annual Percent Change Year Jeer Feb Mar Apr May June July Aug Sep Oct Nov Dec Avg Dec-Dec Avg-Avg 1993 142 6 143 1 143 6 144.0 1442 144.4 144.4 144 8 1451 145 7 1453 145 8 144.5 2 7 3 0 1994 1462 146.7 1472 147.4 1475 148.0 148.4 149.0 1491 1495 1497 149.7 1482 27 26 1995 150 3 150_9 1514 151.9 1522 1525 1525 152 9 153 2 153 7 153 6 1535 152 4 2 5 28 1996 154.4 154.9 155.7 1563 156.6 156.7 157.0 157.3 157.8 158.3 158.6 158.6 156.9 3.3 3.0 1997 159.1 159.6 160.0 160.2 160.1 160.3 160.5 160.8 161.2 161.6 161.5 1613 1605 1.7 23 1998 161.6 161.9 1622 1625 162.8 163.0 1632 163.4 163.6 164.0 164.0 163.9 163.0 16 16 1999 1643 1645 165 0 1662 1662 1662 166 7 167.1 167 9 168_2 1683 1683 166.6 27 22 2000 168.8 169.8 1712 1713 1715 172.4 172.8 172.8 173.7 174.0 174.1 174.0 1722 31 3.4 2001 1751 175.8 176-2 176.9 177.7 178.0 1775 1775 178.3 177.7 177.4 176.7 177.1 1.6 28 2002 177 1 177 8 178 8 1798 1793 179 9 180_1 180 7 1810 1813 1813 180_9 179 9 2 4 16 2003 181.7 183.1 1842 183.8 1835 183.7 183.9 184.6 185.2 185.0 1845 1843 184.0 1.9 23 2004 1852 1862 187.4 1880 189.1 189.7 189.4 1895 189.9 190.9 191.0 1903 188.9 3.3 27 2005 190.7 191.8 193.3 194.6 194.4 1945 195.4 196.4 198.8 1992 197.6 196.8 1953 3.4 3.4 2006 198 3 198 7 1998 2015 2025 202 9 2035 203 9 202 9 2018 2015 2018 201.6 2 5 32 2007 202.4 2035 205.4 206.7 207.9 208.4 208.3 207.9 208.5 208.9 2102 210.0 2073 4.1 28 2008 2111 211.7 2135 214.8 216.6 218.8 219.964 219.086 218.783 216573 212.425 210228 215.303 0.1 3.8 2009 211.143 212.143 212.709 213240 213.856 215.693 215351 215.834 215.969 216.177 216.330 215.944 214537 27 -0.4 2010 216.687 216.741 217.631 218.009 218.178 217.965 218.011 218312 218.439 218.711 218.803 219.179 218.056 1.5 16 2011 220223 221.309 223.467 224.906 225.964 225.722 225.922 226545 226.889 226.421 226230 225.672 224.939 3.0 3.2 2012 226.655 227.663 229392 230.085 229.815 229.478 229.104 230379 231.407 231317 230221 229.601 229594 17 21 2013 230280 232166 232.773 232.5531 232.445 233504 233546 233.877 234.149 233546 233.069 233.044 232.957 1.5 1.5 2014 233.916 234.781 236293 237072 237.900 238.41 238250 237.852 23,9.031 237.433 236.151 234.812 236.736 0.8 16 2015 233.707 234.722 236.119 236599 237.805 238.638 238.654 238316 237.945 237.838 237336 236525 237.017 0.7 0.1 2016 236.916 237.111 238.132 239261 240236 241.03,3 240.6,47 240.853 241.428 241.729 241.353 241.432 240.007 21 13 2017 242.834 243.603 243.801 244.524 244.733 244.455 244785 245514 246.819 246.663 246.669 246524 245.120 2.1 21 2018 247.867 248.991 249554 250546 251588 251.989 252.006 252.146 252.439 252.885 252.038 251233 251.107 1.9 24 2019 251.712 252.776 254202 255548 256.092 256.143 256571 256558 256.759 257.346 257208 256.974 255.657 23 18 2020 257.971. 258.678 258.115 256.389 256.394 257.797 259.101 259.918 260.280 260.388 260229 260.474 258811 14 12 2021 261582 263.014 264.877 267,054 269.195 271.696 273.003 273567 274.310 276.589 277.948 278.802 270.970 7.0 4.7 https://www.usinflationcalculator.com/inflation/consumer-price-index-and-annual-percent-chanees-from-1913-to-2008/ Formula and Example Formula: CPI November 2024+CPI November 1994 x $2,400 Example: CPI November 2021+CPI November 1994 x $2,400 Inputting chart data: 277.948 + 149.7 x $2,400 = $4,456.08 Cross-checking with CPI Calculator Tool: U.S.BUREAU OF LABOR STATISTICS NOME v SUBJECTS v DATA TOOLS' PUBLICATIONS v ECONOMIC RELEASES v CLASSROOM v BETA v Bureau of Labor Statistics>Data Tools 7 Charts and Applications Inflation Calculator CPI Inflation Calculator TOP PICKS SERIES REPORT $ 2,400.00 I PUBUC DATA API in November v I 1994 v DISCONTINUED DATABASES has the same buying power as FAQ'S $4,456.O8 SPECIALREOTICES in November v I 2021 v I MORE SOURCES OF DATA I calculate https://www.bls.gov/data/inflation calculator.htm Attachment 4 ORDINANCE NO. 03-2022 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF CAPE CANAVERAL, FLORIDA, AMENDING THE CITY CODE TO MODIFY THE COMPENSATION OF THE MAYOR AND COUNCILMEMBERS EFFECTIVE DECEMBER 1, 2024; PROVIDING FOR THE REPEAL OF PRIOR INCONSISTENT ORDINANCES AND RESOLUTIONS, INCORPORATION INTO THE CODE, SEVERABILITY AND AN EFFECTIVE DATE. WHEREAS, the City is granted the authority, under Section 2(b), Article VIII, of the State Constitution, to exercise any power for municipal purposes, except when expressly prohibited by law; and WHEREAS, Section 2.04 of the City Charter provides that City Council may, by ordinance, provide for the compensation of the mayor and its members and the method of payment of the same; and WHEREAS, the City Council last updated the compensation paid to the Mayor and members of the City Council over twenty-five years ago pursuant to Ordinance No. 30-94, which was adopted on August 2, 1994; and WHEREAS, after the current terms of the Mayor and members of the City Council have been completed, the City Council desires to update the compensation paid to the Mayor and members of the City Council based on utilizing the then current Consumer Price Index as more specifically set forth in this Ordinance; and WHEREAS, the City Council of the City of Cape Canaveral, Florida, hereby finds this Ordinance to be in the best interests of the public health, safety and welfare of the citizens of Cape Canaveral. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF CAPE CANAVERAL HEREBY ORDAINS, AS FOLLOWS: Section 1. Recitals. The foregoing recitals are hereby fully incorporated herein by this reference as legislative findings and the intent and purpose of the City Council of the City of Cape Canaveral. Section 2. Amending Chapter 2 - Administration. The City of Cape Canaveral Code of Ordinances, Chapter 2 —Administration is hereby amended as set forth below (underlined type indicates additions and strikeout type indicates deletions, while *** indicate deletions from this Ordinance of said Chapter 2 that shall remain unchanged in the City Code): CHAPTER 2 - ADMINISTRATION City of Cape Canaveral Ordinance No. 03-2022 Page 1 of 3 ARTICLE II. — CITY COUNCIL DIVISION 2. COMPENSATION Sec. 2-41. Established for councilmembers other than mayor. The compensation for the members of the city council other than the mayor shall be $2,400.00 per year until December 1, 2024 at which time the compensation amount shall be adjusted one time utilizing the then most current U.S. Bureau of Labor Statistics Consumer Price Index for All Urban Consumers (inflation calculator) based on 1994 equivalent dollars. (CPI November 2024 + CPI November 1994 x $2,400 = New Compensation Amount). Sec. 2-42. Established for mayor. The compensation for the mayor shall be $3,200.00 per year until December 1, 2024 at which time the compensation amount shall be adjusted one time utilizing the then most current U.S. Bureau of Labor Statistics Consumer Price Index for All Urban Consumers (inflation calculator) based on 1994 equivalent dollars. (CPI November 2024 + CPI November 1994 x $3,200 = New Compensation Amount). 1 Secs. 2-43-2-55. Reserved. 2 3 *** 4 5 Section 3. Repeal of Prior Inconsistent Ordinances and Resolutions. All prior 6 inconsistent ordinances and resolutions adopted by the City Council, or parts of prior ordinances 7 and resolutions in conflict herewith, are hereby repealed to the extent of the conflict. 8 9 Section 4. Incorporation Into Code. This Ordinance shall be incorporated into the 10 Cape Canaveral City Code and any section or paragraph, number or letter, and any heading may 11 be changed or modified as necessary to effectuate the foregoing. Grammatical, typographical, 12 and like errors may be corrected and additions, alterations, and omissions, not affecting the 13 construction or meaning of this ordinance and the City Code may be freely made. 14 15 Section 5. Severability. If any section, subsection, sentence, clause, phrase, word or 16 provision of this Ordinance is for any reason held invalid or unconstitutional by any court of 17 competent jurisdiction, whether for substantive, procedural, or any other reason, such portion 18 shall be deemed a separate, distinct and independent provision, and such holding shall not affect 19 the validity of the remaining portions of this Ordinance. 20 21 Section 6. Effective Date. This Ordinance shall become effective immediately upon 22 adoption by the City Council of the City of Cape Canaveral, Florida, and pursuant to the City 23 Charter. City of Cape Canaveral Ordinance No. 03-2022 Page 2 of 3 1 2 ADOPTED by the City Council of the City of Cape Canaveral, Florida, this 19th day 3 of May, 2022. 4 5 6 Wes Morrison, Mayor 7 8 ATTEST: 9 10 For Against 11 12 Mia Goforth, CMC 13 City Clerk 14 Kim Davis 15 Mickie Kellum 16 Wes Morrison 17 Angela Raymond 18 Don Willis 19 20 21 22 First Reading: April 19, 2022 23 Advertisement: May 5, 2022 24 Second Reading: May 17, 2022 25 26 Approved as to legal form and sufficiency 27 for the City of Cape Canaveral only by: 28 29 30 31 Anthony A. Garganese, City Attorney City of Cape Canaveral Ordinance No. 03-2022 Page 3 of 3 CITY OF CAPE CANAVERAL CITY COUNCIL MEETING • MAY 17, 2022 AGENDA ITEM SUMMARY • ITEM # 8 Subject: Ordinance No. 04-2022; amending Chapter 74 of the Code of Ordinances related to traffic and vehicles to create a new Article IV. — Operation of Golf Carts and Low -Speed Vehicles on roads; authorizing the operation of golf carts on specifically designated City roadways by subsequently adopted City Council resolution; providing definitions; providing for restrictions, certain minimum equipment, registration, inspection and insurance requirements for golf carts; recognizing low - speed vehicles are allowed on roads unless otherwise prohibited; providing for enforcement; providing for the repeal of prior inconsistent ordinances and resolutions, incorporation into the Code, severability and an effective date, second reading. Department: Brevard County Sheriff's Office and Community & Economic Development Summary: At the December 21, 2021 Regular City Council meeting, Mayor Pro Tem Kellum provided an overview of an initiative to authorize golf carts on certain streets and called for Council consensus to direct Staff to draft an ordinance similar to that of the City of Cocoa Beach. Discussion included the success of golf cart programs in other cities and pros and cons of allowing golf carts in the City (Attachment 1). A motion was made by Mayor Pro Tem Kellum, seconded by Council Member Willis, to direct Staff to draft an enabling ordinance for golf carts in the City. At that December Meeting, City Attorney Garganese advised how a two-step process would first include an enabling ordinance to create the possibility of allowing the use of golf carts in the City and second, a resolution designating certain roadways based on statutory criteria and findings that the City Council will be required to make upon advice from local law enforcement and others before any municipal streets are designated and deemed safe for golf cart use. Brevard County Sheriff's Office (BCSO) Commander Keck discussed regulations to consider, enforcement challenges with golf carts on the beach and DUls, and his recommendation/offer to reach out to the City of Cocoa Beach to gain feedback and statistical data. Council continued discussion regarding implementation of the program on a trial basis and how allowing golf carts to cross State Road A1A would require the Florida Department of Transportation's consent. City Council voted to direct Staff to draft an enabling ordinance for golf cart operation in the City. To this end, the City Attorney has prepared Ordinance No. 04-2022 (Attachment 2). Highlights of the proposed Ordinance include: • Defines "golf carts" and "low -speed vehicles" (LSVs) consistent with Florida law. • Allows the use of golf carts under specific requirements, provided the Council, by separate resolution, designates certain City streets and roads for use by golf carts. Use of golf carts and LSVs shall be prohibited if not specifically authorized. • Golf Carts shall be limited to roads that are specifically posted for such use and that have a posted speed limit of 30 miles per hour or less. • Golf carts shall not be allowed on any state or county roadway except at designated intersections. • Golf carts shall not be allowed on sidewalks, bicycle paths, swales, or trails. • The use of a golf cart on a designated road or street shall be deemed a license to use such roadway. • Any person operating a golf cart or LSV on a designated road shall do so at their own risk. • Golf carts shall only be used between sunrise and sunset. However, golf carts may be operated between sunset and sunrise only if the golf cart is equipped with headlights, brake City of Cape Canaveral City Council Meeting • May 17, 2022 Agenda Item # 8 Page 2 of 3 lights, turn signals, and a windshield in addition to other equipment as required by F.S. 74- 80. • Golf carts can only be operated by drivers at least 16 years of age. A person with a valid learner's permit may operate a golf cart if accompanied by a licensed driver at least 18 years of age. • Golf carts cannot exceed 20 miles an hour. • Golf carts shall comply with applicable traffic regulations, to include parking requirements. • Required minimum equipment: o Efficient brakes; o Reliable steering apparatus; o Safe tires; o Rearview mirrors; o Red reflectorized warning devices (front and rear); o Headlights if used between sunset and sunrise; o Brake lights if used between sunset and sunrise; o Turn signal if operated between sunset and sunrise; and o Horn meeting applicable standards. • All golf carts shall be inspected and registered. • All golf carts shall purchase and maintain liability insurance insuring against injury and property damage. • LSVs may be operated where posted speed limits are 35 miles an hour or less. • LSVs must be equipped with headlamps, stop lamps, turn signals, tail lights, reflex reflectors, parking brakes, rearview mirrors, windshields, seat belts, and vehicle identification numbers. • All LSVs must be registered and insured in accordance with F.S. 320.02. • Any person operating a LSV must have his/her valid driver's license. • LSVs may be operated at any time of the day. • Violations of the Ordinance shall constitute a non -criminal infraction. In a related matter, at the February 15, 2022 City Council Regular meeting, Council Member Raymond provided an overview of dangers regarding electric vehicles on sidewalks, challenges in forcing electric vehicles onto the street, golf carts, public safety concerns, and authority to make prohibitions (Attachment 3). City Attorney Garganese advised there is statutory authority for Council to regulate vehicles on sidewalks, and pointed to the need to gather more information from BCSO Commander Keck and Staff, in order to avoid unintended consequences. City Manager Morley recommended bringing this Item back at the same time as the draft golf cart ordinance. Lieutenant Lockhart discussed the challenges of enforcement regarding dangerous electric vehicle operation and there being no specific speed limit on sidewalks for electric vehicles or otherwise. Discussion ensued regarding speaking with constituents and ideas for launching an educational campaign. Council reached consensus to continue the conversation. Subsequently, the City Manager and City Attorney met with BCSO and C&ED Staff and created a recommendation regarding prohibiting E-bikes from City sidewalks (Attachment 4). As background to this Item, materials from a golf cart registration program in Wendell, NC are attached (Attachment 5). Program forms and golf cart related ordinances are included. City of Cape Canaveral City Council Meeting • May 17, 2022 Agenda Item # 8 Page 3 of 3 At its April 19, 2022 Regular meeting, Council approved the subject Ordinance at first reading. Commander Keck offered to contact FDOT to inquire about the process of authorization of golf cart crossings on SR A1A. Should the Council adopt the subject Ordinance at second reading, Staff recommends the City engage a traffic -engineering consultant to conduct the requisite study to determine whether golf carts may safely travel on local roadways, considering factors including the speed, volume, and character of motor vehicle traffic using the road or street and to identify specific roadways upon which golf carts may operate. Depending of the results/findings of the study, Council will be asked to consider a resolution formally designating sanctioned roadways for golf cart use. The Notice of Hearing was placed for advertisement in Florida Today on May 5, 2022 and the Ordinance is now presented for second reading and final adoption. Submitting Department Directors: Commander Byron Keck and David Dickey Date: 5/9/22 Attachments: 1 - December 21, 2021 City Council Minutes 2 - Ordinance No. 04-2022 3 - February 15, 2022 City Council Minutes 4 - E-bike Policy Memo 5 - Wendell, NC Golf Cart Packet Financial Impact: Staff time and effort to prepare this agenda item. Reviewed by Administrative/Financial Services Director: John DeLeo Date: 5/6/22 The City Manager recommends the City Council take the following actions: 1. Adopt Ordinance No. 04-2022 on second reading, and 2. Authorize Staff to cause studies to determine whether golf carts may safely travel on local roads and determine what specific local roads golf carts may operate. Approved by City Manager: Todd Morley Date: 5/9/22 Attachment 1 City of Cape Canaveral, Florida City Council Regular Meeting • December 21, 2021 Minutes • Page 3 of 5 seconded by Mayor Pro Tem Kellum, to adopt Ordinance No. 25-2021, at second reading. The motion carried 5-0. ITEMS FOR ACTION: 6. Approve the City Manager Performance Evaluation Form. Human Resources and Risk Management Director Huser explained the Item. Discussion ensued and included how the current form was used for many years and support for using the new form. Mayor Morrison stated his desire to proceed with approval now, but will forward recommended changes to City Clerk Goforth to share with Council and bring it back to Council prior to the next City Manager Performance Evaluation. A motion was made by Mayor Pro Tem Kellum, seconded by Council Member Willis, to adopt the City Manager Performance Evaluation Form. The motion carried 5-0. Mayor Morrison recessed the meeting at 6:56 p.m. The meeting was reconvened at 7:03 p.m. 7. Reappoint City Planner Brenda Defoe-Surprenant as the City's Representative on the Space Coast Transportation Planning Organization (SCTPO) Technical Advisory Committee and City resident Arlyn DeBlauw as the North Beaches Coalition Delegate on the SCTPO Citizens' Advisory Committee: City Manager Morley explained the Item. Discussion ensued and included support for both appointees being reappointed and praise for both never missing a meeting and the crucial function both appointments play. A motion was made by Council Member Raymond, seconded by Council Member Willis, to reappoint both Representatives to the SCTPO Technical Advisory and Citizens' Advisory Committees. The motion carried 5-0. ITEMS FOR DISCUSSION: 8. Golf cart ordinance in Cape Canaveral (Submitted by Mayor Pro Tem Kellum): Mayor Pro Tem Kellum explained the Item and called for Council consensus to direct Staff to draft an ordinance similar to that of the City of Cocoa Beach. Discussion ensued and included the success of golf cart programs in other cities and pros and cons of allowing golf carts in the City. City Attorney Garganese advised how a two-step process would first include an enabling ordinance which creates the possibility of allowing the use of golf carts in the City and second designation of roadways based on findings from local law enforcement and others. Brevard County Sheriff's Office Commander Keck discussed regulations to consider, enforcement challenges with golf carts on the beach and DUls, and his recommendation/offer to reach out the City of Cocoa Beach to gain feedback and statistical data. Discussion continued regarding implementation of the program on a trial basis and how allowing golf carts to cross State Road A1A would require the Florida Department of Transportation's consent. Mayor Morrison read the email comments from Rod and Linda Hagen, residents, attached herewith. A motion was made by Mayor Pro Tem Kellum, seconded by Council Member Willis, to direct Staff to draft an enabling ordinance for golf carts in the City. The motion carried 5-0. 9. Dogs on the Beach (Submitted by Council Member Raymond): Council Member Raymond explained the Item. Discussion ensued and included enforcement concerns, dogs appear on the beach most nights, some dogs are leashed, the damaged City sign on Harrison Avenue and desire for pet owners to be responsible and respectful of the law. Commander Keck discussed how officers conduct random patrols, confirmed the response to the call on December 4, 2021 was delayed due to an event and will address the lag time between calls/action, complaints and increase issuance of tickets. Discussion continued on the challenges of and need for Attachment 2 1 ORDINANCE NO. 04-2022 2 3 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF CAPE 4 CANAVERAL, FLORIDA, AMENDING CHAPTER 74 OF THE CODE OF 5 ORDINANCES RELATED TO TRAFFIC AND VEHICLES TO CREATE A 6 NEW ARTICLE IV. — OPERATION OF GOLF CARTS AND LOW -SPEED 7 VEHICLES ON ROADS; AUTHORIZING THE OPERATION OF GOLF 8 CARTS ON SPECIFICALLY DESIGNATED CITY ROADWAYS BY 9 SUBSEQUENTLY ADOPTED CITY COUNCIL RESOLUTION; PROVIDING 10 DEFINITIONS; PROVIDING FOR RESTRICTIONS, CERTAIN MINIMUM 11 EQUIPMENT, REGISTRATION, INSPECTION AND INSURANCE 12 REQUIREMENTS FOR GOLF CARTS; RECOGNIZING LOW -SPEED 13 VEHICLES ARE ALLOWED ON ROADS UNLESS OTHERWISE 14 PROHIBITED; PROVIDING FOR ENFORCEMENT; PROVIDING FOR THE 15 REPEAL OF PRIOR INCONSISTENT ORDINANCES AND 16 RESOLUTIONS, INCORPORATION INTO THE CODE, SEVERABILITY 17 AND AN EFFECTIVE DATE. 18 19 WHEREAS, the City is granted authority, under Section 2(b), Article VIII, of the State 20 Constitution, and §§ 166.221; 316.212; 316.2122, Florida Statutes to authorize the operation of 21 golf carts and low speed vehicles and regulate such operation within its jurisdictional limits; and 22 23 WHEREAS, the operation of golf carts upon public roads is ordinarily prohibited on such 24 roads unless otherwise authorized by the agency with jurisdiction over such roads including 25 authorized by a city on city streets; county on county roads; and State of Florida on state highways 26 pursuant to § 316.212, Florida Statutes; and 27 28 WHEREAS, to protect the public health, safety and welfare of its citizens, the City Council 29 desires to continue to prohibit the operation of golf carts upon roads and streets incompatible 30 with such operation and regulate the manner and times of operation of golf carts upon certain 31 designated City streets where such operation is authorized by the City Council and such other 32 agencies, if necessary, with jurisdiction over other roads and streets; and 33 34 WHEREAS, section 316.212, Florida Statutes, authorizes local governments to allow golf 35 carts to operate on local roadways if the local government has determined that such operation is 36 safe based on factors including the speed, volume, and character of motor vehicle traffic and has 37 posted appropriate signs to indicate such operation is allowed; and 38 39 WHEREAS, the City Council of the City of Cape Canaveral, Florida, recognizes that the use 40 of golf carts in certain areas may be a safe, economical form of transportation which can reduce 41 traffic congestion and gasoline consumption; and 42 43 WHEREAS, upon adoption of this Ordinance, the City of Cape Canaveral may conduct City of Cape Canaveral Ordinance No. 04-2022 Page 1 of 9 1 studies to determine whether golf carts may safely travel on specific local roadways, and will 2 identify, by subsequently adopted resolution, those specific local roadways upon which golf carts 3 can be operated safely, taking into consideration the speed, volume and character of motor 4 vehicle traffic on said roadways; and 5 6 WHEREAS, the City Council finds that the operation of golf carts on local roads should be 7 limited to persons possessing a valid driver's license and subject to such other minimum safety 8 standards required by this Ordinance; and 9 10 WHEREAS, the City Council also recognizes that low -speed vehicles, as defined in section 11 320.01(41), Florida Statutes, are allowed to operate on public roads where the posted speed limit 12 is thirty-five (35) miles per hour or less including City roads and streets unless otherwise prohibited 13 by ordinance in accordance with section 316.2122, Florida Statutes; and 14 15 WHEREAS, the City Council hereby finds this ordinance to be in the best interests of the 16 public health, safety, and welfare of the citizens of Cape Canaveral. 17 18 NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF CAPE CANAVERAL HEREBY 19 ORDAINS, AS FOLLOWS: 20 Section 1. Recitals. The foregoing recitals are hereby fully incorporated herein by 21 this reference as legislative findings and the intent and purpose of the City Council of the City of 22 Cape Canaveral. 23 24 Section 2. Amending Chapter 74 of the City Code. The City of Cape Canaveral 25 Code of Ordinances, Chapter 74, is hereby amended as set forth below (underlined type indicates 26 additions and strikeout type indicates deletions, while *** indicate deletions from this Ordinance 27 of said applicable Chapter that shall remain unchanged in the City Code): 28 29 CHAPTER 74 TRAFFIC AND VEHICLES 30 31 *** 32 33 Secs. 74-64-74-75. — Reserved. 34 35 ARTICLE IV. — OPERATION OF GOLF CARTS AND LOW -SPEED VEHICLES ON ROADS 36 37 Sec. 74-76. Intent; Definitions. 38 39 (a) The city council recognizes that "golf carts" and "low -speed vehicles" are each 40 distinctly defined and their operation on roads and streets are regulated differently under Florida 41 law. Accordingly, pursuant to sections 316.212, it is the intent of the city council to allow and 42 authorize the operation of golf carts only under certain requirements and conditions provided the City of Cape Canaveral Ordinance No. 04-2022 Page 2 of 9 1 city council, by resolution, specifically designates a city road and street for use by golf carts. It is 2 also the intent of this article to recognize that low -speed vehicles are allowed on city streets and 3 roads as permitted by section 316.2122, Florida Statutes unless otherwise prohibited by the city 4 council, by resolution, upon a determination that such prohibition is necessary in the interest of 5 safety. 6 7 (b) For purposes of this article, the following words and phrases shall have the 8 following ascribed meaning: 9 10 (i) "Golf cart" shall be as defined in section 320.01(22), Florida Statutes, and means a 11 motor vehicle that is designed and manufactured for operation on a golf course for sporting or 12 recreational purposes and that is not capable of exceeding speeds of 20 miles per hour. 13 14 (ii) "Designated roadways" means those roads identified by the city council, by 15 resolution, as being safe for operation of golf carts considering factors including speed, volume, 16 and character of motor vehicle traffic using said road in accordance with all requirements for 17 operation set forth in this article. 18 19 (iii) "Driver's license" means a valid license issued to operate a motor vehicle issued by 20 the State of Florida or any other state. 21 22 (iv) "Inspection" shall mean a safety evaluation of each registered golf cart for purposes 23 of confirming that the golf cart meets the minimum requirements of this article performed by the 24 by the City department or Sheriff's Office as designated by the city manager. 25 26 (v) "Low -speed vehicle" means any four -wheeled vehicle whose top speed is greater 27 than 20 miles per hour but not greater than 25 miles per hour, including, but not limited to, 28 neighborhood electric vehicles. Low -speed vehicles must comply with the safety standards in 49 29 C.F.R. s. 571.500 and § 316.2122, Florida Statutes. For purposes of this article, "golf carts" as 30 defined in F.S. § 320.01(22) or "speed modified golf carts" shall not be considered "low -speed 31 vehicles" and shall be subject to the specific rules and regulations governing golf carts adopted 32 under this article. 33 34 Sec. 74-77. Use of golf carts on designated roadways. 35 36 (a) It shall be unlawful for a person to operate a golf cart on any road or street within 37 the City of Cape Canaveral jurisdictional limits except upon designated roadways expressly 38 authorized by the city council. It shall also be unlawful to operate a golf cart in violation of any 39 provision set forth in this article. 40 41 (b) The city council may, by resolution, designate a city street or road suitable and safe 42 for golf cart use after considering factors including speed, volume, and character of motor vehicle 43 traffic using said street or road in accordance with all requirements for operation set forth in this City of Cape Canaveral Ordinance No. 04-2022 Page 3 of 9 1 article. 2 3 (c) Upon designation by the city council, by resolution, golf carts may be operated on 4 such designated roadway within the city limits of the City of Cape Canaveral where the roadway 5 is posted by the City with appropriate signage to indicate that such operation is allowed. 6 7 (d) Golf cart use may only be authorized on roadways with a posted speed limit of 30 8 miles per hour or less. Golf carts shall not be operated on any roadway where the designated 9 speed limit is greater than 30 miles per hour. 10 11 (e) Golf cart use shall not be allowed on any state or county roadway, except to cross 12 at designated intersections approved by the state or county with jurisdiction over the roadway in 13 accordance with applicable law for the purpose of immediately reaching the next designated 14 roadway. If a crossing is designated on any state or county road or street, it shall be unlawful for 15 a golf cart to cross the state or county road at any other location. 16 17 (f) This article does not authorize the use of golf carts on private property. Golf carts 18 shall not be operated on private property unless authorized by the property owner. 19 20 (g) Golf carts shall not be operated on sidewalks, bicycle paths, swales, or trails. 21 22 Sec. 74-78. Licensed use; revocable; claims prohibited and waived. 23 24 (a) The operation of a golf cart on a roadway designated by the city or a low -speed 25 vehicle on a road not prohibited by the city shall be deemed to be a license to use those roadways 26 and such license shall be revocable by the city council in its legislative capacity based upon its 27 consideration of the public health, safety and welfare of the public arising from such use. 28 29 (b) The authorization to use golf carts on any designated roadway shall not limit or 30 otherwise prohibit the city council from amending or repealing of this article or any resolution 31 adopted in furtherance thereof; contracting or expanding the number of designated roadways on 32 which golf carts can be operated; or designating the crossing points for state or county roads, as 33 may be approved by the state or county. Further, the lack of a prohibition to use low -speed 34 vehicles on roadways shall not prohibit the same by city council relative to low -speed vehicles. All 35 persons operating golf carts or low -speed vehicles on city streets or roads, whether designated 36 or prohibited roadways or not, do so on the condition that there shall be no claim for monetary 37 loss or other claim for the loss of allowed golf cart or low -speed vehicle operation on such streets 38 or roads or any monetary claim therefore based on a claim for action in reliance on the provisions 39 of this article. The city council retains the unlimited legal authority to revoke, amend or to 40 otherwise legislate as to the operation of golf carts or low -speed vehicles on streets without 41 liability of any kind arising from its legislative decisions. 42 43 (c) Any person operating a golf cart or low -speed vehicle enjoying a license hereunder City of Cape Canaveral Ordinance No. 04-2022 Page 4 of 9 1 for such purpose and all persons who are passengers in such golf cart or low -speed vehicle shall 2 be deemed to have waived any claim against the city for its legislative decision to allow the 3 operation of such golf carts on designated city streets or low -speed vehicles on streets in 4 compliance with this article, and this article is declared by the city council to be a legislative act of 5 the city pursuant to the authority granted by Florida Statutes. 6 7 (d) Any person operating a golf cart or low -speed vehicle on any road or street within 8 the City of Cape Canaveral does so at their own risk and must operate such a vehicle with due 9 regard for the safety and convenience of other motor vehicles, bicyclist(s) and pedestrians. The 10 city, in extending operating privileges to golf carts or low -speed vehicles, does so on the express 11 condition that the operator undertakes such operation at their own risk and assumes sole 12 responsibility for operating said vehicle, and shall be deemed to defend, release, indemnify and 13 hold harmless the City of Cape Canaveral, its officials, attorneys and employees from any and all 14 claims, demands, damages, or causes of action, known or unknown, of any nature arising from 15 such operation by any person against the City of Cape Canaveral and its officials, attorneys and 16 employees. 17 18 19 Sec. 74-79. Restrictions. 20 21 Golf carts operating on designated roadways shall be subject to the following restrictions: 22 23 (a) Hours of operation. Golf carts may be operated on designated roadways only 24 during the hours between sunrise and sunset. However, the operation of golf carts on designated 25 roadways between sunset and sunrise is allowed as long as the golf carts operating during this 26 time are equipped with headlights, brake lights, turn signals, and a windshield in addition to the 27 other equipment required under section 74-80. Such lights must be on when the golf cart is 28 operating on streets and roads between sunset and sunrise. 29 30 (b) Licensed driver. Golf carts operating on designated roadways must be operated 31 by a person who is at least 16 years of age, and who possesses a valid driver's license. Persons 32 who possess a valid learner's permit may operate a golf cart on designated roadways when 33 accompanied by a licensed driver of at least 18 years of age. No person may operate a golf cart 34 on city streets and roads who has a suspended driver's license or whose driver's license has been 35 revoked. 36 37 (c) Maximum speed. Golf carts operating on designated roadways shall not exceed 38 20 miles per hour. 39 40 (d) Compliance with traffic laws. Golf carts shall be operated in accordance with all 41 applicable local and state traffic regulations. Golf carts shall not be operated at such a slow speed 42 as to impede, obstruct or block the normal or reasonable movement of traffic, except when 43 reduced speed is necessary for safe operation or compliance with law. Golf carts shall stay to the City of Cape Canaveral Ordinance No. 04-2022 Page 5 of 9 1 far right of any designated roadway, and shall yield the right of way to overtaking drivers. 2 3 (e) Parking. Golf carts shall comply with all applicable parking regulations in the 4 same manner as any other motor vehicle. 5 6 (f) Occupants. The number of occupants in a golf cart operated on designated 7 roadways shall be limited to the number of seats on the golf cart provided by the golf cart 8 manufacturer. No occupants of a golf cart shall stand at any time while the golf cart is in motion. 9 10 (h) Alcohol. All state regulations governing the use and possession of alcoholic 11 beverages while operating a motor vehicle shall apply to the operation of golf carts on designated 12 roadways. 13 14 Sec. 74-80. Required minimum equipment. 15 16 All golf carts operated on designated roadways shall maintain the following minimum 17 equipment in good working order: 18 19 (a) Efficient brakes; 20 21 (b) Reliable steering apparatus; 22 23 (c) Safe tires; 24 25 (d) Rearview mirrors; 26 27 (e) Red reflectorized warning devices, both in the front and the rear; 28 29 (f) Headlights if operated between sunset and sunrise; 30 31 (g) Brake lights if operated between sunset and sunrise; 32 33 (h) Turn signal if operated between sunset and sunrise; and 34 35 (i) Horn meeting the standards of § 316.271, Florida Statutes. 36 37 Sec. 74-81. Inspection and registration of golf carts required. 38 39 All golf carts operating on designated roadways in the City of Cape Canaveral shall be 40 registered and inspected in a manner administratively determined by the city manager as follows: 41 42 (a) Golf carts shall be registered by the owner of the golf cart on a form prescribed by 43 the City. The owner shall pay an annual registration fee established by resolution of the city City of Cape Canaveral Ordinance No. 04-2022 Page 6 of 9 1 council, and shall be issued a registration decal which shall be affixed to the back driver's side of 2 the golf cart in a location easily visible to law enforcement. Decals shall be issued annually, and 3 are valid for one year. 4 5 (b) Prior to issuance of a registration decal, golf cart owners shall be required to 6 provide proof of ownership and liability insurance, a valid driver's license and sign an affidavit of 7 compliance. The insurance and license must remain in full force and effect at all times the golf 8 cart is operated on city streets or roads. 9 10 (c) At the time of registration, the City shall inspect the golf cart to verify road 11 worthiness and to ensure the required equipment is installed and working properly. 12 13 (d) Lost or stolen registration decals are the responsibility of the golf cart owner. A 14 police report shall be filed in the event of a lost or stolen decal. The police chief or the police 15 chief's designee shall have the discretion to determine whether a replacement decal may be 16 issued. If no existing registration information is available, the police chief may direct the golf cart 17 owner to reapply and to repay any required fees prior to a replacement decal being issued. 18 19 (e) No registration is required for golf carts which are not operated on city streets or 20 roads. 21 22 Sec. 74-82. Insurance required. 23 24 All golf cart owners are required to purchase and maintain liability insurance insuring 25 against personal injury and property damage. Minimum required insurance shall be the same as 26 for motor vehicles registered in the State of Florida for personal use and as designated by Florida 27 Statutes. Proof of insurance must be presented at time of golf cart registration, and must be 28 possessed at all times by the golf cart operator while operating the golf cart on designated 29 roadways. 30 31 Sec. 74-83. Low -speed vehicles. 32 33 (a) Authorization to operate low -speed vehicles. Low -speed vehicles may be 34 operated within the city limits where the posted speed limit is thirty-five (35) miles per hour or 35 less. Pursuant to F.S. § 316.2122(1), this does not prohibit a low -speed vehicle from crossing a 36 road or street at an intersection where the road or street has a posted speed limit of more than 37 thirty-five (35) miles per hour. However, the city council may in its legislative discretion, by 38 resolution, prohibit the operation of low -speed vehicles on any City street or road under its 39 jurisdiction if the city council determines that such prohibition is necessary in the interest of safety. 40 41 (b) Equipment and minimum standards. According to the requirements set 42 forth in F.S. § 316.2122, a low -speed vehicle must be equipped with headlamps, stop lamps, turn 43 signal lamps, tail lamps, reflex reflectors, parking brakes, rearview mirrors, windshields, seat belts City of Cape Canaveral Ordinance No. 04-2022 Page 7 of 9 1 and vehicle identification numbers. A low -speed vehicle must be registered and insured in 2 accordance with F.S. § 320.02. Any person operating a low -speed vehicle must have in his or her 3 possession a valid driver's license. 4 5 (c) Hours of operation. Low -speed vehicles may be operated at any time. 6 7 (d) Compliance with traffic laws. Low -speed vehicles shall comply with all local and 8 state traffic laws, and may be ticketed for traffic violations in the same manner as motor vehicles. 9 10 11 Sec. 74-84. Enforcement. 12 13 A violation of this article shall constitute a non -criminal infraction enforceable pursuant to 14 the provisions of § 316.212(9), Florida Statutes, and city ordinances by a law enforcement officer 15 or city code enforcement officer as such officer's legal authority and jurisdiction allows. In 16 addition, other avenues for the enforcement of violations of this article may be enforced by city 17 code enforcement officers as a code violation pursuant to chapter 2, Article VI, Code Enforcement 18 of the City Code. The Uniform Traffic Citations shall only be used for violations that are also 19 violations of the Florida Uniform Traffic Control Law. 20 21 22 Section 3. Repeal of Prior Inconsistent Ordinances and Resolutions. All prior 23 inconsistent ordinances and resolutions adopted by the City Council, or parts of prior ordinances 24 and resolutions in conflict herewith, are hereby repealed to the extent of the conflict. 25 26 Section 4. Incorporation Into Code. This Ordinance shall be incorporated into the 27 Cape Canaveral City Code and any section or paragraph, number or letter, and any heading may 28 be changed or modified as necessary to effectuate the foregoing. Grammatical, typographical, 29 and like errors may be corrected and additions, alterations, and omissions, not affecting the 30 construction or meaning of this ordinance and the City Code may be freely made. 31 32 Section 5. Severability. If any section, subsection, sentence, clause, phrase, word or 33 provision of this Ordinance is for any reason held invalid or unconstitutional by any court of 34 competent jurisdiction, whether for substantive, procedural, or any other reason, such portion 35 shall be deemed a separate, distinct and independent provision, and such holding shall not affect 36 the validity of the remaining portions of this Ordinance. 37 38 Section 6. Effective Date. This Ordinance shall become effective immediately upon 39 adoption by the City Council of the City of Cape Canaveral, Florida, and pursuant to the City 40 Charter. 41 42 43 City of Cape Canaveral Ordinance No. 04-2022 Page 8 of 9 1 ADOPTED by the City Council of the City of Cape Canaveral, Florida, this 17th day of May, 2022. 2 3 4 5 6 Wes Morrisson, Mayor 7 8 ATTEST: For Against 9 10 11 12 Mia Goforth, CMC 13 City Clerk 14 Kim Davis 15 Mickie Kellum 16 Wes Morrison 17 Angela Raymond 18 Don Willis 19 20 21 First Reading: April 19, 2022 22 Advertisement: May 5, 2022 23 Second Reading: May 17, 2022 24 25 26 27 Approved as to legal form and sufficiency 28 for the City of Cape Canaveral only by: 29 30 31 Anthony A. Garganese, City Attorney City of Cape Canaveral Ordinance No. 04-2022 Page 9 of 9 City of Cape Canaveral, Florida City Council Regular Meeting • February 15, 2022 Minutes • Page 2 of 7 CONSENT AGENDA: Mayor Morrison removed Item 1. 1. Approve Minutes for January 18, 2022 Special and Regular City Council Meetings. 2. Resolution No. 2022-02; appointing Members to the Culture and Leisure Services Board of the City of Cape Canaveral; providing for the repeal of prior inconsistent resolutions, severability and an effective date. (Betsy Ronk and Mary Mosquera) 3 Accept the Annual Audited Financial Statements and Independent Auditor's Report for the Fiscal Year ended September 30, 2021. A motion was made by Mayor Pro Tem Kellum, seconded by Council Member Raymond, to approve Consent Agenda Items 2 and 3. The motion carried 5-0. Attachment 3 #1 Mayor Morrison explained the motion made during the City Council Special Meeting of January 18, 2022, Item 1, Discuss the status of the Civic Hub project/7404 N. Atlantic Avenue, should have included reference to Section 166.045 and AGO 90-53. A motion was made by Mayor Morrison, seconded by Mayor Pro Tem Kellum, to amend the Minutes, "...to direct the City Attorney to provide a memo, before closing, in compliance with State Law, Section 166.045 and AGO 90-53". Discussion ensued and included reasons for the amendment such as the importance of specifying the State statute and Attorney General Opinion and capturing motions as closely as possible. The motion carried 5-0. A motion was made by Mayor Pro Tem Kellum, seconded by Council Member Willis, to approve Agenda Item 1, January 18, 2022 Special Meeting Minutes, as amended and the Regular City Council Meeting Minutes. The motion carried 5-0. OLD BUSINESS (ITEMS FOR DISCUSSION): 4. Compensation for the City's elected officials. (Postponed at the December 21, 2021 and January 18, 2022 Regular Meetings): City Manager Morley explained the Item. Patrick Campbell, resident, expressed thanks for bringing the Item to Council, discussed support for action to be taken immediately to increase compensation of Council Members, and adjusting pay rates of certain lower paid Staff members. Discussion ensued and included pros and cons regarding increasing compensation for elected officials, the awkward topic for Council, strong support for increases to become effective after the longest term of the current sitting elected official expires which is the Mayor's term in 2025, tying the increase to the Consumer Price Index inflation rate calculation, knowing the value elected officials create for the community, desire for diversity on Council, and need for additional resources to help elected officials serve. A motion was made by Council Member Willis, seconded by Council Member Raymond, to accept a pay increase for the City's elected officials beginning Fiscal Year 2024/2025, based upon the current Consumer Price Index Inflation Rate at that date. Discussion ensued regarding whether an automatic adjustment should be made every year following and desire to not bind any future City Council to do so. City Manager Morley confirmed Council's direction for the increase effective beginning December 1, 2024 and to bring a draft ordinance back for first reading within sixty to ninety days. The motion carried 5-0. 5. Electric Vehicles on City Sidewalks (Submitted by Council Member Raymond) (Postponed at the January 18, 2022 Regular Meeting): Council Member Raymond explained the Item. Discussion ensued and included dangers regarding electric vehicles on sidewalks, challenges in forcing electric vehicles onto the street, golf carts, public safety concerns, and authority to make prohibitions with the exception of ADA (Americans with Disabilities Act) devices. City Attorney Garganese advised there is statutory authority for Council to regulate vehicles on sidewalks, City of Cape Canaveral, Florida City Council Regular Meeting • February 15, 2022 Minutes • Page 3 of 7 pointed to the need to gather more information from BCSO Commander Keck and Staff, in order to avoid unintended consequences, and policy decisions that Council would need to make. City Manager Morley recommended bringing this Item back to the meeting that includes the draft golf cart ordinance. Lieutenant Lockhart discussed the challenges of enforcement regarding dangerous electric vehicle operation and there being no specific speed limit on sidewalks for electric vehicles or otherwise. Discussion ensued regarding speaking with constituents and ideas for launching an educational campaign. Council reached consensus to continue the conversation. Teresa Camp, resident of Merritt Island, discussed a dangerous experience she had with two motorized vehicles while walking on the beach January 9, 2022. Mayor Morrison recommended making a non -emergency phone call to the Sheriff's Office in such instances. Mayor Morrison recessed the Meeting at 7:36 p.m., the Meeting was reconvened at 7:51 p.m. PUBLIC HEARINGS: City Attorney Garganese provided an overview for the following Ordinances. 6. Ordinance No. 23-2021; adopting a small scale Future Land Use Map Amendment by changing the Future Land Use Map designation of multiple parcels of real property located along the North and South Side of Oak Lane, and more particularly depicted and legally described on Exhibit "A" attached hereto, from "C-1 Commercial" to "R-2 Residential;" providing for the repeal of prior inconsistent ordinances and resolutions, severability, incorporation into the Comprehensive Plan and an effective date, second reading: City Attorney Garganese read both titles into the record and confirmed property owned by Don Haynes was removed as requested. Community and Economic Development Director Dickey advised Council regarding an additional request for removal of 126 Oak Lane, Bernard Lennon, owner. Discussion ensued and included properties being removed from the Ordinance will remain non -conforming, notification process and additional efforts by the City to inform residents of proposed actions on Oak Lane with a courtesy letter and personal visit by Mayor Pro Tem Kellum, procedure to make another amendment to the Ordinance and whether properties on Anchorage Lane and others that fall within the 500 foot radius should be given additional notices. Community and Economic Development Director Dickey reminded Council of the Noticing requirements and potential negative impacts of deviating from the process. City Manager Morley clarified how all properties were noticed in accordance with the Code and, as a result of Council's direction at the January City Council Meeting, residents of Oak Lane received additional notifications not required by Code. City Attorney Garganese advised effective dates for each Ordinance is 31 days after adoption unless challenged, Council may not make arbitrary amendments once approved, and property owners should attend public hearings if they desire to address Council. Discussion ensued and included the impacts of stopping the process now to allow others to respond, respecting Staff's efforts and the need to move forward. A motion was made by Council Member Raymond, seconded by Council Member Davis, to adopt Ordinance No. 23-2021, with removal of 126 Oak Lane, at second reading. The Public Hearing was opened. Don Haynes, resident and owner of 146 Oak Lane, thanked Council for granting the request to remain C-1 Commercial. Mark James, resident of 135 Oak Lane, discussed receiving the Notice, courtesy letter, and objection to allowing 126 Oak Lane to remain C1 Commercial. The Public Hearing was closed. The motion carried 5-0. Ordinance No. 24-2021; adopting a City -initiated rezoning of Several Parcels of Property located along the North and South Side of Oak Lane from their respective current City C-1 Low Density Commercial Zoning District designation to the City R-2 Medium Density Residential Zoning District designation; providing the properties subject to this Ordinance are more particularly depicted and legally described on Exhibit "A" attached hereto; providing for the repeal of prior inconsistent ordinances and resolutions, severability and an Attachment 4 Memo City Manager's Office TO: City Council FROM: Todd Morley, City Manager DATE: 4/14/2022 RE: Considerations on the issue of whether e-bikes should be prohibited from sidewalks in the City's Rights -of -Way, to include other forms of "e-mobility" devices (i.e. boosted boards, one wheels, etc.) On March 24, 2022, City Staff met with BCSO and the City Attorney to discuss the issue. After consideration of the issue (should e-bikes be allowed on City sidewalks), it was determined that the most reasonable course of action at this time is to develop more bike -friendly infrastructure and dedicated bicycle lanes to allow for the safe travel of e-bikes in designated areas. It is believed that moving e-bikes or other electric mobility devices off City sidewalks could create unintended traffic conflicts and endanger a large number of bicyclists/operators and motor vehicle drivers due to a lack of education about roadway safety rules and the enhanced speed capabilities of e- bikes. Records provided by BCSO currently indicated no e-bike related crash incidents involving the hitting of either pedestrians or vehicles, only incidents involving the bicycle rider themselves. Enforcement was also deemed to be a very challenging issue should the City Council decide to enact any type of rules against e-bikes being on City sidewalks, even when considering the concept of limiting enforcement to only certain areas or classes of e-bikes and their speeds instead of a blanket ban on all classes of e-bikes on all public sidewalks within the City. Additionally, there are other forms of "e-mobility" devices (i.e. boosted boards, one wheels, etc.) that would likewise have to be addressed if the City proceeded with regulating e-bikes on sidewalks. At this time, the best course of action is believed to be the continued construction of dedicated bike lanes throughout the City that could allow for the safe movement of e-bikes and other e- mobility devices. The City has designated numerous bike lanes in recent years, including across Ridgewood Ave, North Atlantic Ave, International Dr., Center St, and West Central Blvd. Additional bike lanes are planned for FY 22/23 along Canaveral Beach Blvd and Canaveral Blvd. The Presidential Streets Masterplan may also include recommendations to build dedicated bike lanes across the Presidential Streets area for a continued increase in interconnected bike infrastructure that can be taken advantage of by e-mobility devices. This issue could be reevaluated in the future if necessary, should circumstances change. Attachment 5 WENDELL Golf Cart Registration Packet Thoroughly reading the attached information packet will provide the owner with the background needed to both understand and complete the golf cart registration process. Included in this packet is a checklist to assist in the registration of your golf cart along with all needed forms. Also enclosed is a copy of the ordinance that provides for the proper operation of golf carts within Town. Registration will allow operation of the cart on most streets and roadways within the Town. NOTE: Low Speed Vehicles as defined by and registered with the North Carolina Department of Motor Vehicles are NOT subject to this process. These vehicles are allowed to operate on the streets and roadways pursuant to North Carolina General Statute 20-121.1 Checklist: ❑ Download application packet containing Registration Form, Liability Waiver, Inspection Form and Ordinance ❑ Review and Complete Forms ❑ Pay registration fee at Town Hall and obtain copy of receipt. ❑ Contact Wendell Police Department to schedule an inspection (appt. may be scheduled by calling between 8:00-12:30 and 1:30-5:00). Inspections will be performed at the Police Department Monday thru Friday, excluding holidays. ❑ Assemble a packet that contains proof of ownership, liability insurance and a completed waiver of liability. This packet must be in the golf cart at all times while in operation on public roads. ❑ Bring registration packet, receipt of registration payment, and other required documentation to scheduled inspection along with golf cart. Note: If cart is not yet registered, it cannot be driven to the Police Department. ❑ Inspector reviews documentation and conducts inspection. ❑ Obtain permit after inspection. If the cart does not pass registration one re -inspection may occur within 30 days, otherwise the application is voided with no refund of fees. GC-1 (8-9-16) WENDELL Golf Cart Registration Form (Please Print in Blue or Black Ink) Owner's Full Name: Owner's Driver's License Number: State: Owner's Physical Address: City: State: Zip: Owner's Mailing Address: City State: Zip: Telephone Number: Daytime: ( ) Make of Golf Cart: Color of Golf Cart: Nighttime : ( ) Serial Number/VIN of Golf Cart: Insurance Certification Year Made Under penalties of perjury, I declare this vehicle is insured with the company named below and I will maintain liability insurance throughout the registration period. Name of Insurance Company and Policy Number (Attach Proof of Insurance for Golf Cart) By signing this application below, the applicant acknowledges that he/she has read and understands the provisions of the Town of Wendell Code of Ordinances as it pertains to operation of golf carts and agrees to abide by all rules and regulations governing the operation of his/her golf cart. The applicant furthermore acknowledges and accepts that registration of the golf cart is non -transferable between owners. If an individual owning a golf cart currently registered by the Town of Wendell disposes of that cart and purchases a new one during the registration period, the new golf cart registration shall be subject to all requirements of the ordinance, completion of all forms contained in the packet, and payment of a transfer fee of $20.00. New registration stickers shall be issued in these circumstances. Owner's Signature Date For Town's Use Only Approved By Town of Wendell Police Officer (Print Name): Permit Number: Date Issued: GC-2 (3-22-17) Signature ENDELL Golf Cart Liability Waiver I acknowledge that I have read, understand and agree to abide by the Wendell Code of Ordinances Chapter 24 Article V as it pertains to Golf Cart registration and operation in the Town of Wendell. I agree that I will obey all the rules and regulations set forth by the Town of Wendell concerning the operation of a golf cart within town limits. Furthermore, I have paid the registration fee for the cart and agree to additional assessments as may be required in support of this ordinance I acknowledge that I will assume all liability, and am fully responsible for the operation of the golf cart on the streets and roads in the Town of Wendell. I also acknowledge that the Town of Wendell, in providing this privilege, is in no way endorsing the operation of this cart on the streets and roads, and does not and will not assume any liability associated with the operation of the cart. I agree to indemnify and hold harmless the Town of Wendell for any and all liability arising from the use of this golf car/cart. I also understand that the Town of Wendell's interpretation of all the rules and regulations associated with the use of Golf Carts on its streets and roadways are final. Finally, I agree to insure that the permit sticker will remain attached to the driver's side of the cart at all times unless and until the cart is sold or otherwise permanently inoperable. If either of the two issues arises, the sticker will be removed and destroyed. I acknowledge and accept that registration of the golf cart is non -transferable between owners. If an individual owning a golf cart currently registered by the Town of Wendell disposes of that cart and purchases a new one during the registration period, the new golf cart registration shall be subject to all requirements of the ordinance, completion of all forms contained in the packet, and payment of a transfer fee of $20.00. New registration stickers shall be issued in these circumstances. Owner' s Printed Full Name as it appears on the Registration Form Permit Number: (To be provided by issuing official ) Owner's Signature Date GC-3 (3-22-17) WENDELL Town of Wendell Code of Ordinances Chapter 24 Article V Golf Cart Related Ordinances SECTION 1. NOW, THEREFORE BE IT ORDAINED by the Town Board of the Town of Wendell, North Carolina that Chapter 24 of the Wendell Code of Ordinances be amended to provide clear definition and guidance to ensure the safe operation of golf carts within the Town and to more specifically read as follows: Section 132-149. - Reserved Article V Sec. 150 — Definitions The following words, terms and phrases, when used in this article, shall have the meanings ascribed to them in this section, except where the context clearly indicates a different meaning: GOLF CART means a motor vehicle having not less than four wheels in contact with the ground and unmanned weight less than 1,300 pounds which is designed to be operated at not more than 20 miles per hour and is designed to carry golf equipment. This does not include vehicles known as all -terrain vehicles (ATVs), Utility Task Vehicles (UTVS) or go-carts. LOW SPEED VEHICLE means a four -wheeled electric vehicle whose top speed is greater than 20 miles per hour but less than 25 miles per hour. OPERATOR means a person having a valid North Carolina non -provisional driver's license (or a recognized similar valid license from another state) who is driving the golf cart and has full control of its operation and passengers. State Law reference § 20-4.01. Definitions. Sec. 151— Low Speed Vehicle Low Speed Vehicles, as defined under North Carolina General Statute 20-4.01 and as equipped and regulated under North Carolina General Statute 20-121.1 shall be operated under the applicable state statutes and shall not be subject to this ordinance State Law reference § 20-4.01. Definitions and 20-121.1. GC-4 (7-25-16) 1 WENDELL Town of Wendell Code of Ordinances Chapter 24 Article V Golf Cart Related Ordinances Sec. 152 - Golf Cart Equipment Golf Carts approved for operation under this ordinance must be the size and shape that conforms to industry standards for manufactured golf carts. Additionally, the golf cart must be equipped with the following: (a) Identification or serial number, (b) An unobstructed rear-view mirror and left side mirror, or a wide angle cross bar rear- view mirror, (c) Operating headlight(s) on the front of the golf cart and operating tail light(s) on the back of the golf cart. All lights must be visible from a distance of 500 feet, and (d) Golf carts may have "lift kits" but no golf cart may be more than 22" high measured from the ground to the floorboard of the cart. State Law reference § 160A-300.6 Sec. 153 — Insurance Requirements Every golf cart operated under this ordinance shall have in full force and effect, valid liability insurance sufficient to cover the risk involved in using a golf cart on the public streets and roadways. Valid liability coverage is that which is defined in North Carolina General Statute 20-279.21(b) as the minimum required. State Law reference § 160A-300.6 Sec.154 — Liability Golf carts are not designed or manufactured to be used on public streets and the town in no way advocates or endorses their operation on public streets and roadways. The town, by regulating such operation, is trying to address safety issues, and adoption of this section is not to be relied upon as a determination that operating on public streets and roadways is safe or advisable if done in accordance with this section. All persons who operate or ride upon golf carts on public streets do so at their own risk and peril, and must be observant of and attentive to the safety of themselves and others, including their passengers, other motorists, bicyclists and pedestrians. GC-4 (7-25-16) 2 WENDELL Town of Wendell Code of Ordinances Chapter 24 Article V Golf Cart Related Ordinances The town has no liability under any theory of liability and the town assumes no liability for permitting golf carts to be operated on public streets and roadways. State Law reference § 160A-300.6 Sec. 155 — Registration Operators of golf carts operated under this ordinance must have a valid registration decal issued by the Town of Wendell prior to operating on the roads. This registration decal must be obtained by the owner through submittal of a golf cart registration, a valid North Carolina Driver's License, proof of ownership and liability insurance and a waiver of liability to the Wendell Police department who will then schedule an inspection of the golf cart. The cost for the registration shall be $100.00 and will be payable to the Town at the time of registration. The registration shall be valid for no more than one year and is to be renewed annually at which time the owner shall submit the above documents and shall schedule the vehicle for a subsequent inspection. All renewals shall occur in the same month of the calendar year. Registration fees shall not be prorated. (a)The registration decal must be displayed on the lower left corner of the windshield (driver's side) or, in the absence of the windshield, the left front fender so as to be easily visible by law enforcement personnel. (b)Lost or Stolen Registration decals are the responsibility of the owner and must be replaced before the golf cart is operated on a public road. The cost of a replacement shall be $20.00. State Law reference § 160A-300. Sec. 156 - Inspection. No golf cart may be operated on any street or highway in the town without first passing an inspection which will be conducted prior to the issuance of a town registration decal. Furthermore, no registration decal will be issued until the operator presents proof that the golf cart is fully insured, and the operator has a valid North Carolina driver's license or recognized valid driver's license from another state. GC-4 (7-25-16) 3 WENDELL Town of Wendell Code of Ordinances Chapter 24 Article V Golf Cart Related Ordinances To pass the inspection for the town and to obtain a golf cart permit, the golf cart must have the following: (a) Operational headlight(s) and tail light(s); (b) Rubber or equivalent tires; (c) Operational steering gear, brakes, emergency or parking brake, rear-view mirror, adequately affixed driver seat(s); (d) Other requirements as set forth in Article V of this Section must be complied with. State Law reference § 160A-300. Sec. 157 - Operation. The following restrictions limiting the operation of golf carts in the town shall apply: (1) Golf cart transportation is limited to those streets and highways within the town limits which have a posted speed limit of 35 miles per hour or less except as noted: (a) Golf carts may not be operated on the following streets or roadways regardless of the speed limit: (1) Any portion of Wendell Blvd. (2) Any portion of US 231 (S. Selma Rd.) (3) Any portion of Wendell Falls Parkway. (b) Golf carts may cross a road with a posted speed limit greater than 35 mph or one of the streets or roadways listed above. Golf carts must cross in a manner that is the most direct route in order to decrease crossing distance, i.e. no riding along a road or crossing at an angle. (2) Golf carts must be operated at the right edge of the roadway unless lane usage is necessary to make turns or travel through intersections. (3) Golf Carts must yield to all vehicular and pedestrian traffic. GC-4 (7-25-16) 4 WENDELL Town of Wendell Code of Ordinances Chapter 24 Article V Golf Cart Related Ordinances (4) Golf carts must be parked in accordance with the laws and ordinances which apply to any parked vehicle in the town. (5) Golf carts are prohibited from traveling upon or parking on any sidewalk or multi -purpose path within the town. (6) Any person who operates a golf cart on public streets and roads must adhere to all applicable State and local laws, regulations and ordinances, including but not limited to those banning the possession and use of alcoholic beverages, and all other illegal drugs. In addition, no golf cart containing any open container of alcohol shall be operated on public roads. (7) The operator of the golf cart shall comply with all traffic rules and regulations adopted by the State of North Carolina and the Town which governs the operation of motor vehicles. (8) In no instance shall a golf cart be operated at a speed greater than 20 miles per hour. No golf cart may be operated at a speed greater than reasonable and prudent for the existing conditions. (9) Golf carts are required to follow the rules and regulations of any other vehicle during special events and are not permitted to enter special event areas unless the golf cart is a part of the event and approved by the Chief of Police. (10) No person shall operate a golf cart on a public street or highway in the town unless said person has a valid non -provisional North Carolina driver's license or a valid similar recognized, out-of-state license in accordance with North Carolina General Statute § 20-7. Golf cart operators must carry their driver's license on their person at all times while operating a golf cart on public roads. (11) Only the number of people the golf cart is designed to seat may ride on a golf cart. Additionally, passengers shall not be carried on the part of a golf cart designed to carry golf bags. (12) Operators of Golf Carts are required to ensure that all occupants under the age of 18 are secured within the golf cart through the use of an appropriate passenger restraint system. (13)Each golf cart owner must have proof of ownership, liability insurance and a completed waiver of liability releasing the Town from liability that may arise as a result of operation of a golf cart inside the Town. These documents must be in the golf cart at all times while in operation on public roads. GC-4 (7-25-16) 5 WENDELL Town of Wendell Code of Ordinances Chapter 24 Article V Golf Cart Related Ordinances (14) If mechanical front and rear turn signal indicators are not installed on the golf cart, then hand signals are required for turns and stops. (15) The operator of the golf cart is mandated to use the headlight(s) and taillight(s), as defined in Section 152 of this article whenever the vehicle is operated during the period from dusk until dawn so as to maximize its visibility. (16) Golf carts shall not be operated during inclement weather or when visibility is impaired by weather, smoke, fog or other conditions; State Law reference § 160A-300.6 Sec.158 — Violations Any operator of a golf cart in violation of either this Section or the motor vehicle laws of the State of North Carolina shall be charged the same as any other driver of any registered vehicle in the state. Sec.159 — Penalties Violations of this Section or the motor vehicle laws of the State of North Carolina shall result in fines and penalties as described in this section for similar violations made with registered vehicles or in the case of violations of the motor vehicle laws of the State of North Carolina, the penalties shall be the same as those set by applicable state statute. Additionally, violation of either this Section or the motor vehicle laws of the State of North Carolina through a particular registered golf cart may be grounds for the inability to renew the registration which shall be at the discretion of the Chief of Police. Disclaimer: This ordinance, upon approval by the Town Board, shall be applicable to all persons who register and operate golf carts within the corporate limits of the Town of Wendell, until such time that the ordinance is altered, modified, or rescinded by the Town Board. GC-4 (7-25-16) 6 Owner Name: WENDELL Golf Cart Inspection Form Owner Address: Golf Cart Make: Owner Phone #: Golf Cart Serial/VIN#: Inspection Item Pass Fail Comments Registration Paid Receipt • New/Renewal (100.00) Lost/Stolen/Same Owner Transfer ($20.00) • Rcpt# Valid Driver's License for Registered Owner In Force Liability Insurance Signed Waiver Form Headlight(s) visible from 500 feet, all operational. Tail light(s) visible from 500 feet, all operational Rear view mirror and left side mirror/ or wide angle cross bar rearview mirror No more than 22 inches high to the floor Rubber/equivalent tires Steering Brakes Emergency/Parking Brake Affixed Seat(s) Passenger Restraint System (if applicable) I certify that I have conducted an inspection of the above referenced vehicle and that the conditions of the inspection items are accurately reported: Inspector's Printed Name Inspector's Signature Inspection Date Permit Number GC-5 (3-22-17) CITY OF CAPE CANAVERAL CITY COUNCIL MEETING • MAY 17, 2022 AGENDA ITEM SUMMARY • ITEM # 9 Subject: Ordinance No. 05-2022; providing for a Referendum and Ballot Language for the November 8, 2022 General Election or an election scheduled thereafter; proposing to amend Section 2.02 of the City Charter regarding eligibility to serve on the City Council to provide that City Council Members must be domiciled within the City of Cape Canaveral at least one (1) year immediately prior to qualifying and must remain domiciled within the City of Cape Canaveral during their term in office or forfeit their office; providing for a notice of the City of Cape Canaveral Charter Referendum Question; providing for coordination with the Supervisor of Elections; providing for administration of the Referendum by the City Clerk and City Manager; providing for severability and an effective date, first reading. Department: City Clerk's Office Summary: At the March 15, 2022 Regular Meeting, City Council discussed establishing a residency requirement for candidates seeking to qualify to run in City Council elections (Attachment 1) after which Council reached consensus to bring back an Ordinance for first reading (Attachments 2 and 3). City Charter, Sec. 2.02 (b) requires: The members of the City Council shall be residents of the City of Cape Canaveral and shall have and possess the qualifications of registered voters of the City of Cape Canaveral. Any member of the City Council who shall cease to have and possess the qualifications imposed on such office shall forfeit his or her office and said office shall immediately become vacant. Although the City Charter requires "members" of the Council to be a resident and registered voter of the City, the current Charter does not require candidates running for City Council to likewise be a resident of the City prior to qualifying to run in its municipal elections. Draft Ordinance No. 05-2022 provides the following explanations for the enactment of this legislation: • A minimum residency requirement should be added to the City Charter for candidates running for a seat on the City Council prior to qualifying and also when serving as a member of the City Council. • Reasonable residency qualifying requirements helps candidates become familiar with the City and the local issues at hand, while at the same time also giving constituents a better opportunity to become familiar with candidates seeking their vote to represent and serve them on the City Council. • Most municipalities in Brevard County have a residency requirement for candidates seeking to qualify to run for a seat on their councils or commissions. • One-year requirements to qualify to run for a city council position is relatively common and has found favor in the courts as a "reasonable residency requirement." • Although the terms "residence" and "domicile" are often used interchangeably, they are not necessarily the same thing in the eyes of the law. • A domiciled requirement for candidates and members of the City Council would better serve the citizens of Cape Canaveral by requiring a person to have a more City of Cape Canaveral City Council Meeting • May 17, 2022 Agenda Item # 9 Page 2 of 2 permanent relationship with the City of Cape Canaveral community both prior to qualifying to run for City Council and serving on the City Council upon election. • A one year domicile requirement to qualify candidates to run for a seat on the City Council serves a legitimate public purpose by attempting to achieve the desirable goals of attaining candidates and council members who are aware of the issues within the governmental unit that they are to serve, of attaining voters who are aware of the relative merits of the candidates and council members, and of precluding fraudulent candidacies by persons who are not seriously concerned with or capable of serving the constituents of the City. Should the City Council adopt Draft Ordinance Ord. No. 05-2022, the following referendum question will be submitted to the Brevard County Supervisor of Elections for placement on the November 8, 2022 ballot: AMENDING ELIGIBILITY REQUIREMENTS FOR COUNCIL MEMBERS PRIOR TO QUALIFYING AND DURING TERM IN OFFICE Shall Section 2.02(b) of the City Charter regarding eligibility to serve on the City Council be amended to require that City Council members must be domiciled within the City of Cape Canaveral at least one (1) year immediately prior to qualifying and must remain domiciled within the City of Cape Canaveral during their term in office or forfeit their office? Yes No Section 5. of the Draft Ordinance provides: General notice shall be first published at least thirty (30) days prior to the November 8, 2022 general election or the date that the election is actually held in accordance with Section 2 of this Ordinance. The publication of said notice shall be made at least twice, once in the fifth week and once in the third week prior to the week in which the election is held, in the manner provided in Section 100.342, Florida Statutes. Submitting Department Director: Mia Goforth Date: 5/10/22 Attachments: 1. City Council Meeting Agenda Item for Discussion of 3/15/2022 2. City Council Regular Meeting Minutes of 3/15/2022, adopted 3. Draft Ordinance No. 05-2022 Financial Impact: Staff time and effort to prepare this agenda item, legal notice advertisements and expenses yet unknown to be provided by the Brevard County Supervisor of Elections. Reviewed by Administrative/Financial Services Director: John DeLeo Date: 5/10/22 The City Manager recommends the City Council take the following action: Approve Ordinance No. 05-2022, first reading. Approved by City Manager: Todd Morley Date: 5/10/22 Attachment 1 CITY OF CAPE CANAVERAL CITY COUNCIL MEETING • MARCH 15, 2022 AGENDA ITEM SUMMARY • ITEM # 9 Subject: Establishing a residency requirement for candidates seeking to qualify to run in City Council elections. Department: City Clerk's Office Summary: Per Sec. 2.02 (b) of the City Charter: The members of the city council shall be residents of the City of Cape Canaveral and shall have and possess the qualifications of registered voters of the City of Cape Canaveral. Any member of the city council who shall cease to have and possess the qualifications imposed on such office shall forfeit his or her office and said office shall immediately become vacant. The current Charter language only requires members of the City Council to be residents and registered voters in the City during a Council Member's term in office. The City Charter does not require candidates running in City Council elections to be either a resident or registered voter of the City. However, if a non-resident were to be elected to the City Council, the non-resident would be required to establish residency within the City of Cape Canaveral no later than the date that they assume office and remain a resident for the duration of their term in office. The lack of a residency qualification requirement for City Council elections dates back to the adoption of Ordinance No. 14-1989 on October 17, 1989 (Attachment 1). Prior to the adoption of that Ordinance, the City required candidates to be freeholders and a minimum of two years of residency as a registered voter in the City of Cape Canaveral prior to qualifying to run as a candidate for a City Council election. However, in 1989, the City Council repealed the freeholder and two-year residency requirement because the Council determined those requirements had been judicially determined to be in violation of the State and/or Federal Constitutional law. Most cities in Brevard County have a residency requirement for candidates seeking to qualify to run for elected office. The City of Cape Canaveral, on the other hand, is an outlier when it comes to imposing such a qualification (Attachment 2). Residency requirements have been found by the courts to serve a legitimate purpose, including assuring that a candidate is a bona fide resident of the city he or she seeks to represent, has lived there long enough to know the issues confronting the city, and is known by the voters. As seen in the attached comparison table of other Brevard County municipalities, over half require residency as a registered voter for one-year prior to qualifying. The City Attorney has advised that one-year requirements have found favor in the courts as a "reasonable residency requirement." For example, in Nichols v. State, 177 So. 2d 467 (Fla. 1965), the Florida Supreme Court held that a one-year durational residency requirement for city commission was not unreasonable and valid. Additionally, in Daves v. City of Longwood, 423 F.Supp. 503 (M.D. Fla., 1976), the United States District Court, Middle District of Florida, upheld a special act imposing one-year residency requirement to run for city council in the City of Longwood. City of Cape Canaveral City Council Meeting • March 15, 2022 Agenda Item # 9 Page 2 of 2 However, the City Attorney also advised that residency requirements beyond one-year, as the City formerly had in its Charter language, are constitutionally suspect. In fact, there are several cases around the country and in Florida that have examined that requirement and upon examination, invalidated two-year residency requirements as being unreasonable because the records presented in those cases did not demonstrate a compelling governmental interest to justify such a long duration in light of the scrutiny required by the Equal Protection Clause. See, e.g., Sarasota County v. Gustafson, 616 So. 2d 1165 (Fla. 2nd DCA 1993) (2-year residency requirement prior to qualifying for county elected office deemed unreasonable under Equal Protection Clause). Staff requests that Council discuss and provide direction on this matter. Per the City Attorney, if the City Council desires to impose a residency requirement, the residency requirement should be no longer than one year and will require the City Council to propose a referendum to the voters asking their approval to incorporate the residency requirement in the City Charter. To ensure enforceability, the residency requirement must be approved by the voters and incorporated into the Charter. Submitting Department Director: Mia Goforth Date: 3/7/22 Attachments: 1. Ordinance No. 14-1989 2. Residency requirements for elections qualifying of Brevard County municipalities Financial Impact: Staff time and effort to prepare this agenda item. Reviewed by Administrative/Financial Services Director: John DeLeo Date: 3/7/22 The City Manager recommends the City Council take the following action: Discuss and provide direction to Staff regarding establishing a residency requirement for candidates seeking to qualify to run in City Council elections. Approved by City Manager: Todd Morley Date: 3/7/22 Attachment 1 ORDINANCE NO. 14-89 AN ORDINANCE OF THE CITY OF CAPE CANAVERAL, BREVARD COUNTY, FLORIDA, DELETING FROM ARTICLE III, SECTION 1, OF THE CAPE CANAVERAL CHARTER, THE REQUIREMENTS THAT THE MAYOR AND MEMBERS OF THE CITY COUNCIL BE FREEHOLDERS WITHIN THE CITY AND REQUIRING THEM TO BE RESIDENTS OF THE CITY FOR A PERIOD OF TWO YEARS IMMEDIATELY PRECEDING THE ELECTION; REPEALING ALL PORTIONS OF THE CODE IN CONFLICT HEREWITH; PROVIDING AN EFFECTIVE DATE. BE IT ORDAINED by the City Council of the City of Cape Canaveral, Brevard County, Florida, as follows: SECTION 1. Article III, Section 1, of the Cape Canaveral Charter is hereby amended pursuant to the express authority granted under Section 166.031(5), Florida Statutes, by deleting the requirement that the Mayor and City Council members be freeholders within the City and that they must be residents of the City for a period of two years immediately preceding their election, which said language has been judicially construed to be contrary to either state or federal constitutional law. Section 1 of Article III is hereby amended as follows: Section 1. Qualifications of Mayor and Councilmen. The Mayor and members of the City Council shall be residents of the City of Cape Canaveral and shall have and possess qualifications of electors therein. Any member of the Council or any Mayor who shall cease to have and possess the qualifications imposed on such office or who shall, while in office, be convicted of a crime involving moral turpitude, shall forfeit his office and his seat shall immediately become vacant. Absence from four consecutive regular meetings of the City Council, or from thirty percent of the meetings held annually, shall operate to vacate the seat of a member of the City Council or the office of Mayor unless such absence shall be excused by a resolution duly adopted by the City Council. SECTION 2. All portions of the Code in conflict herewith are hereby repealed. ORDINANCE NO. 14-89 PAGE 1 OF 2 SECTION 3. This Ordinance shall take effect immediately upon its adoption. ADOPTED by the City Council of the City of Cape Canaveral, Florida, this 17th day of October , 1989. Joy Salamone Mayor Attest: Angel R. Taylor Deputy City Clerk Approved As to Form: (Signature) City Attorney First Reading 10-3-89 Posted: 10-4-89 Advertised: 10-5-89 Second Reading: 10-17-89 NAME YES NO HOOG X KIDD X ------ X RANDELS Absent SALAMONE THURM X ORDINANCE NO. 14-89 PAGE 2 OF 2 Attachment 2 MUNICIPALITY POPULATION (EST.) LENGTH OF RESIDENCY REQUIRED (UF BEBR 2021) PRIOR TO QUALIFYING Cape Canaveral 9,959 None Cocoa 19,653 One (1) Year Cocoa Beach 11,346 One (1) Year Grant-Valkaria 4,612 Two (2) Years Indialantic 3,003 One (1) Year Indian Harbour Beach 9,017 One (1) Year Malabar 2,993 Half (1/2) Year Melbourne 84,800 One (1) Year Melbourne Beach 3,236 Half (1/2) Year Melbourne Village 695 One (1) Year Palm Bay 122,765 Two (2) Years Palm Shores 1,203 One (1) Year Rockledge 27,824 None Satellite Beach 11,332 One (1) Year Titusville 49,085 One (1) Year West Melbourne 28,127 One (1) Year Attachment 2 City of Cape Canaveral, Florida City Council Regular Meeting • March 15, 2022 Minutes • Page 4 of 5 motion was made by Mayor Pro Tem Kellum, seconded by Council Member Raymond, to approve Ordinance No. 02-2022, at first reading. The motion carried 5-0. ITEMS FOR DISCUSSION: ADD -ON ITEM: Consider becoming the first City in the State of Florida to be a member of the "Friends of the Indian River Lagoon" which is a partnership with the Marine Resources Council: Mayor Morrison explained the Item and Marine Resources Council (MRC) Indian River Lagoon Report Card Unveiling Event scheduled for Monday, March 21, 2022 in Council Chambers. MRC Marketing Director Stephen Sharkey discussed the Indian River Lagoon Report Card's impacts within five counties including Brevard, building communication and funding partnerships, opportunity for the City to become a "Friend of the Indian River Lagoon", and helping in the goal to expand the data set to see a full picture of how to repair the water body. Discussion ensued and included MRC efforts to seek additional partners, contacting State representatives, the City of Cape Canaveral could be the first City to be a Friend of the Lagoon, Council unification regarding importance of the Lagoon, state of the Indian River Lagoon and focus on a seagrass assembly to identify what prevents it from growing and what kills seagrass, targeting low -impact building codes and ordinances, and support for a donation from the City. City Manager Morley discussed Staff coordination of the donation. A motion was made by Council Member Raymond, seconded by Council Member Davis, that the City of Cape Canaveral should be the first to be Friends of the Indian River Lagoon by donating $1,000. Discussion ensued regarding the $1,000 donation being good for the City's first time and possible desire to continue donating. The motion carried 5-0. 9. Establishing a residency requirement for candidates seeking to qualify to run in City Council elections: City Attorney Garganese explained the Item, recommended Council impose no more than a one-year residency requirement, and discussed how such action will require Council to propose a referendum to the voters for approval. Discussion ensued and included concerns over the process of having to determine City Council candidate residency in the City, examination of the qualifications of Council Members per City Code, affidavit of residency, ministerial duty of the City Clerk to accept candidates qualifying to run for Council, courts decide such cases, candidates could challenge each other, residency vs. domicile requirements and ballot language. City Attorney Garganese explained the next steps involve two readings of an ordinance, proposed Charter amendment text, preparation of ballot language with consistency between text and ballot language to avoid misleading the public or ending up in court, the effective date would be in 2023 at the earliest, and providing a legal memorandum to explain case law. Council reached consensus to bring back an ordinance for first reading. Council reached consensus to discuss Item 11 before Item 10. 11. Discussion on Workshop prior to demolishing the building for the Promenade also known as the "Civic Hub." (Submitted by Mayor Morrison): Mayor Morrison explained the Item. A motion was made by Council Member Raymond, seconded by Council Member Davis, to dispense with the Discussion Item as it is a moot point. Discussion ensued and included the the motion on the floor, desire not to dismiss the Item, desire to move forward with demolition and the proposed exfiltration system installation beneath the property discussed earlier, agreement to have a workshop after the demolition, concern over possible risk exposure of the building, acceptance of the 3-2 vote, getting citizens involved in the planning of the Civic Hub Project, desire to hear from the community, and requests to call the question which were disregarded. City Attorney Garganese discussed restrictions in the Loan from leasing to other Attachment 3 1 ORDINANCE NO. 05-2022 2 3 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF CAPE CANAVERAL, 4 FLORIDA; PROVIDING FOR A REFERENDUM AND BALLOT LANGUAGE FOR 5 THE NOVEMBER 8, 2022 GENERAL ELECTION OR AN ELECTION SCHEDULED 6 THEREAFTER; PROPOSING TO AMEND SECTION 2.02 OF THE CITY CHARTER 7 REGARDING ELIGIBILITY TO SERVE ON THE CITY COUNCIL TO PROVIDE THAT 8 CITY COUNCIL MEMBERS MUST BE DOMICILED WITHIN THE CITY OF CAPE 9 CANAVERAL AT LEAST ONE (1) YEAR IMMEDIATELY PRIOR TO QUALIFYING 10 AND MUST REMAIN DOMICILED WITHIN THE CITY OF CAPE CANAVERAL 11 DURING THEIR TERM IN OFFICE OR FORFEIT THEIR OFFICE; PROVIDING FOR 12 A NOTICE OF THE CITY OF CAPE CANAVERAL CHARTER REFERENDUM 13 QUESTION; PROVIDING FOR COORDINATION WITH THE SUPERVISOR OF 14 ELECTIONS; PROVIDING FOR ADMINISTRATION OF THE REFERENDUM BY 15 THE CITY CLERK AND CITY MANAGER; PROVIDING FOR SEVERABILITY AND 16 AN EFFECTIVE DATE. 17 18 WHEREAS, the City is governed by a municipal charter and is granted the authority, under 19 § 2(b), Art. VIII of the State Constitution, to exercise any power for municipal purposes, except 20 when expressly prohibited by law; and 21 22 WHEREAS, the City Council is expressly authorized to propose amendments to the City 23 Charter, by ordinance, in accordance with Section 8.01(b) of the City Charter and Section 24 166.031(1), Florida Statutes, and submit the proposed amendment contained in the ordinance at 25 the next general election held within the municipality or at a special election called for such 26 purpose; and 27 28 WHEREAS, Section 2.02 of the City Charter requires that members of the City Council shall 29 be residents of the City of Cape Canaveral and shall have and possess the qualifications of 30 registered voters of the City of Cape Canaveral; and 31 32 WHEREAS, although the City Charter requires "members" of the City Council to be a 33 resident and registered voter of the City of Cape Canaveral, the City Council finds that the current 34 City Charter does not require candidates running for City Council to likewise be a resident of the 35 City of Cape Canaveral prior to qualifying; and 36 37 WHEREAS, the City Council believes that a minimum residency requirement should be 38 added to the City Charter for candidates running for a seat on the City Council prior to qualifying 39 and also when serving as a member of the City Council; and 40 City of Cape Canaveral Ordinance No. 05-2022 Page 1 of 7 1 WHEREAS, the City Council believes that reasonable residency qualifying requirements 2 helps candidates become familiar with the City and the local issues at hand, while at the same 3 time also giving constituents a better opportunity to become familiar with candidates seeking 4 their vote to represent and serve them on the City Council; and 5 6 WHEREAS, the City Council has surveyed other Brevard County municipalities and has 7 found that most municipalities in Brevard County have a residency requirement for candidates 8 seeking to qualify to run for a seat on their city council; and 9 10 WHEREAS, the City Council finds that a one-year requirement to qualify to run for a city 11 council position is relatively common and has found favor in the courts as a "reasonable residency 12 requirement." For example, in Nichols v. State, 177 So. 2d 467 (Fla. 1965), the Florida Supreme 13 Court held that a one-year durational residency requirement to qualify to run for city commission 14 was not unreasonable and valid. Additionally, in Daves v. City of Longwood, 423 F.Supp. 503 (M.D. 15 Fla., 1976), the United States District Court, Middle District of Florida, upheld a special act imposing 16 one-year residency requirement to run for city council in the City of Longwood; and 17 18 WHEREAS, the City Council also finds that although the terms "residence" and "domicile" 19 are often used interchangeably, they are not necessarily the same thing in the eyes of the law: 20 21 [Domicile] is of more extensive signification and includes, beyond mere physical 22 presence at the particular locality, positive or presumptive proof of an intention to 23 constitute it a permanent abiding place. 'Residence' is of a more temporary 24 character than 'domicile.' 'Residence' simply indicates the place of abode, whether 25 permanent or temporary; 'domicile' denotes a fixed, permanent residence, to 26 which, when absent, one has the intention of returning. 'Residence' has a more 27 limited, precise and local application than 'domicile,' which is used more in 28 reference to personal rights, duties, and obligations. That there is a difference in 29 meaning between 'residence' and 'domicile,' is shown by the fact that a person 30 may have his residence in one place while his domicile is in another. It has also 31 been said that domicile and residence are not synonymous for the reason that a 32 person may have more than one residence at the same time, but only one domicile. 33 34 Minick v. Minick, 149 So. 483, 488 (Fla. 1933) (quoting 19 Corpus Juris 395). Accord Kevoloh v. 35 Carter, 699 So. 2d 285 (Fla. 5th DCA 1997); In re DeFelice, 172 B.R. 130 (Bankr. S.D. Fla. 1994); and 36 37 WHEREAS, after careful study of the apparent legal distinction between the definitions of 38 "residency" and "domiciled" given by Florida and other Courts, the City Council finds that a 39 domiciled requirement for candidates and members of the City Council would better serve the 40 citizens of Cape Canaveral by requiring a person to have a more permanent relationship with the City of Cape Canaveral Ordinance No. 05-2022 Page 2 of 7 1 City of Cape Canaveral community both prior to qualifying to run for City Council and serving on 2 the City Council upon election; and 3 4 WHEREAS, the City Council also finds that a one year domicile requirement to qualify 5 candidates to run for a seat on the City Council serves a legitimate public purpose by attempting 6 to achieve the desirable goals of attaining candidates and councilmembers who are aware of the 7 issues within the governmental unit that they are to serve, of attaining voters who are aware of 8 the relative merits of the candidates and councilmembers, and of precluding fraudulent 9 candidacies by persons who are not seriously concerned with or capable of serving the 10 constituents of the City; and 11 12 WHEREAS, the City Council finds that the proposed referendum ballot question should 13 be submitted to the City electorate for its consideration and final approval or disapproval; and 14 15 WHEREAS, the City Council finds this Ordinance to be in the best interests of the public 16 health, safety, and welfare of the citizens of Cape Canaveral. 17 18 NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF CAPE CANAVERAL HEREBY 19 ORDAINS, AS FOLLOWS: 20 SECTION 1. Recitals. The foregoing recitals are hereby fully incorporated herein by 21 this reference as legislative findings and the intent and purpose of the City Council of the City of 22 Cape Canaveral. 23 24 SECTION 2. Referendum Election. A referendum election is hereby called and 25 scheduled to be held on the 8th day of November, 2022, or such other date as may be authorized 26 by law, to determine whether the ballot question appearing in Section 3 hereof shall be approved 27 by a majority of the votes cast in such election in which qualified electors residing in the City shall 28 participate. Each question appearing on the ballot with the referendum question shall be voted 29 on separately and approved or disapproved based on its own merit. Such referendum election 30 shall be held and conducted in the manner prescribed by law. The places for voting in such 31 referendum election shall be such locations as shall otherwise be established for the general 32 election on November 8, 2022 or such other date as may be authorized by law. All duly qualified 33 electors of the City of Cape Canaveral shall be entitled to participate in said election. 34 35 SECTION 3. Amending Section 2.02 of the City Charter. 36 37 (A) Proposed Amendment to the City Charter. It is proposed that the electorate of the City 38 of Cape Canaveral provide its approval or disapproval of an amendment to the City Charter 39 establishing a one (1) year durational domicile requirement as a qualification for candidates 40 seeking to run for a seat on the City Council and requiring elected members of the City Council 41 to remain domiciled during their term in office. Upon approval by the electorate, Section 2.02(b) 42 will be amended as follows (underlined type indicates additions to the Charter and strikeout type City of Cape Canaveral Ordinance No. 05-2022 Page 3 of 7 1 indicates deletions, while "***" indicate text omissions contained in the city charter not affected 2 by the proposed amendment): 3 4 CITY CHARTER 5 6 * * * 7 8 Article II. City Council 9 10 * * * 11 12 13 Section 2.02 — Composition, eligibility, terms 14 15 (a) Composition. There shall be a city council composed of a mayor and four council members 16 elected by the voters of the city at large during a nonpartisan election held in accordance with 17 provisions of article VI. 18 (b) Eligibility. Each candidate seeking the office of city council shall be domiciled within the 19 city at least one (1) year immediately prior to the time of qualifying. The members of the city 20 council shall be residents of domiciled within the City of Cape Canaveral and shall have and 21 possess the qualifications of registered voters of the City of Cape Canaveral. Any member of the 22 city council who shall cease to have and possess the qualifications imposed on such office shall 23 forfeit his or her office and said office shall immediately become vacant. 24 (c) Terms of office. The term of office for the mayor and city council members shall be three 25 years elected in accordance with article VI. There shall be no limit on the total number of terms 26 the mayor or council members may serve, except that no person shall be elected to more than 27 two consecutive elected terms as mayor or council member. However, this limitation shall not 28 prohibit a person who has served two consecutive elected terms of office as council member from 29 qualifying and being elected for two additional consecutive elected terms as Mayor. 30 The accruing of consecutive terms shall include only those terms beginning with the November 31 2, 2010, general election and all other terms arising out of subsequent elections. 32 (d) Elected council members. Any newly elected mayor and city council member shall assume 33 the duties of office at the next regular meeting of the city council following their election. 34 35 * * * 36 37 (B) Ballot Question. Concurrent with the City General Election scheduled for November 8, 38 2022, the following referendum question shall be placed on the ballot following the placement 39 on the ballot related to the election of Council members. The caption and question shall be 40 worded substantially as follows: 41 42 43 City of Cape Canaveral Ordinance No. 05-2022 Page 4 of 7 1 AMENDING ELIGIBILITY REQUIREMENTS FOR 2 COUNCIL MEMBERS PRIOR TO QUALIFYING AND DURING TERM IN OFFICE 3 4 Shall Section 2.02(b) of the City Charter regarding eligibility to serve on the City Council be 5 amended to require that City Council members must be domiciled within the City of Cape 6 Canaveral at least one (1) year immediately prior to qualifying and must remain domiciled within 7 the City of Cape Canaveral during their term in office or forfeit their office? 8 9 Yes 10 11 No 12 13 SECTION 4. Coordination with Supervisor of Elections. The City Clerk is hereby 14 authorized and directed to instruct and coordinate with the Supervisor of Elections of Brevard 15 County to include the above -described question on the ballot concurrent with the general election 16 to be held on November 8, 2022 or as authorized in Section 2 of this Ordinance. 17 18 SECTION 5. Notice of Referendum Election. General notice shall be first published at 19 least thirty (30) days prior to the November 8, 2022 general election or the date that the election 20 is actually held in accordance with Section 2 of this Ordinance. The publication of said notice shall 21 be made at least twice, once in the fifth week and once in the third week prior to the week in 22 which the election is held, in the manner provided in Section 100.342, Florida Statutes, and 23 substantially in the form attached hereto as Exhibit "A" or as otherwise lawfully provided. 24 25 SECTION 6. Payment of Referendum Expenses. The City Manager is hereby authorized 26 and directed to approve the payment of lawful expenses associated with conducting the City 27 Charter referendum election. 28 29 SECTION 7. Voter Registration Books. The Supervisor of Elections for Brevard County 30 is hereby authorized and requested to furnish to the inspectors and clerks at each place where 31 the votes are to be cast in such City Charter referendum, applicable portions of the registration 32 books or certified copies thereof showing the names of the qualified electors residing in the City 33 of Cape Canaveral. 34 35 SECTION 8. Election Administration. The City Charter referendum shall be held and 36 conducted in the manner prescribed by law and shall be as soon as practicable, be returned and 37 canvassed in the manner prescribed by law. The result shall show the number of qualified electors 38 who voted at such Charter referendum and the number of votes cast respectively for and against 39 approval of the City Charter. Upon certification in the manner prescribed by law, the results shall 40 be recorded in the minutes of the City Council of the City of Cape Canaveral. 41 42 SECTION 9. Severability. Should any section or provision of this Ordinance, or any 43 portion hereof, any paragraph, sentence, or word be declared by a court of competent jurisdiction City of Cape Canaveral Ordinance No. 05-2022 Page 5 of 7 1 to be invalid, such decision shall not affect the validity of the remainder hereto as a whole or part 2 thereof to be declared invalid. 3 4 SECTION 10. Effective Date. This Ordinance shall become effective immediately upon 5 adoption by the City Council of the City of Cape Canaveral, Florida; however, the ballot proposal 6 in Section 3 shall only become effective, independent of any other ballot proposal, if a majority of 7 the registered electors of the City of Cape Canaveral, Florida, who vote at the referendum election 8 required by this Ordinance, approve the specific ballot question set forth in Section 3 of this 9 Ordinance. The City Clerk is directed upon adoption of the revised Charter to promptly file the 10 revised Charter therein with the State of Florida, Department of State, as required by Section 11 166.031, Florida Statutes, and incorporate the Charter amendment into the City Charter. If 12 approved, the one (1) year domicile qualification requirement for candidates seeking to run for 13 City Council shall be applied during all City Council elections following the November 8, 2022 14 general election. 15 16 ADOPTED by the City Council of the City of Cape Canaveral, Florida, this day 17 of , 2022. 18 19 20 21 Wes Morrison, Mayor 22 23 ATTEST: For Against 24 25 26 27 Mia Goforth, CMC 28 City Clerk 29 Kim Davis 30 Mickie Kellum 31 Wes Morrison 32 Angela Raymond 33 Don Willis 34 35 First Reading: 36 Advertisement: 37 Second Reading: 38 39 Approved as to legal form and sufficiency 40 for the City of Cape Canaveral only by: 41 42 43 Anthony A. Garganese, City Attorney City of Cape Canaveral Ordinance No. 05-2022 Page 6 of 7 1 EXHIBIT A 2 Ordinance No. 05-2022 3 4 NOTICE OF CITY REFERENDUM 5 6 Pursuant to the provisions of Section 100.342, Florida Statutes, notice is hereby given that a 7 referendum shall be held on November 8, 2022, or such other date as may be authorized by law, 8 where the citizens of the City of Cape Canaveral, Florida will have an opportunity to vote upon the 9 referendum question described in Ordinance 05-2022, adopted by the City Council of the City of 10 Cape Canaveral, Florida on the day of 2022. The title of the Ordinance is as follows: 11 12 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF CAPE CANAVERAL, 13 FLORIDA; PROVIDING FOR A REFERENDUM AND BALLOT LANGUAGE FOR 14 THE NOVEMBER 8, 2022 GENERAL ELECTION OR AN ELECTION SCHEDULED 15 THEREAFTER; PROPOSING TO AMEND SECTION 2.02 OF THE CITY CHARTER 16 REGARDING ELIGIBILITY TO SERVE ON THE CITY COUNCIL TO PROVIDE THAT 17 CITY COUNCIL MEMBERS MUST BE DOMICILED WITHIN THE CITY OF CAPE 18 CANAVERAL AT LEAST ONE (1) YEAR IMMEDIATELY PRIOR TO QUALIFYING 19 AND MUST REMAIN DOMICILED WITHIN THE CITY OF CAPE CANAVERAL 20 DURING THEIR TERM IN OFFICE OR FORFEIT THEIR OFFICE; PROVIDING FOR 21 A NOTICE OF THE CITY OF CAPE CANAVERAL CHARTER REFERENDUM 22 QUESTION; PROVIDING FOR COORDINATION WITH THE SUPERVISOR OF 23 ELECTIONS; PROVIDING FOR ADMINISTRATION OF THE REFERENDUM BY 24 THE CITY CLERK AND CITY MANAGER; PROVIDING FOR SEVERABILITY AND 25 AN EFFECTIVE DATE. 26 27 The ballot caption and referendum question is as follow: 28 29 AMENDING ELIGIBILITY REQUIREMENTS FOR 30 COUNCIL MEMBERS PRIOR TO QUALIFYING AND DURING TERM IN OFFICE 31 32 Shall Section 2.02(b) of the City Charter regarding eligibility to serve on the City Council be 33 amended to require that City Council members must be domiciled within the City of Cape 34 Canaveral at least one (1) year immediately prior to qualifying and must remain domiciled within 35 the City of Cape Canaveral during their term in office or forfeit their office? 36 Yes 37 38 No 39 40 The ordinance is available for inspection and/or copying at City Hall located at 100 Polk Avenue, 41 Cape Canaveral, Florida 32920, or on the City's official website at www.cityofcapecanaveral.org. 42 Inquiries regarding inspecting and/or copying of the ordinance should be directed to Mia Goforth, 43 City Clerk, by email at m.goforth@cityofcapecanaveral.org, or by phone at 321-868-1220. City of Cape Canaveral Ordinance No. 05-2022 Page 7 of 7 CITY OF CAPE CANAVERAL CITY COUNCIL MEETING • MAY 17, 2022 AGENDA ITEM SUMMARY • ITEM # 10 Subject: Review and approve March 30, 2022 Strategic Planning Retreat Minutes, Workshop Minutes and Draft Summary Report; authorizing/finalizing revisions to Mission, Vision and Values Statements and possible revisions/updates; adopt Report setting short, intermediate and long-term strategic goals beginning Fiscal Year 2022/23. Department: City Manager's Office and Cultural + Community Affairs Summary: The City of Cape Canaveral conducts annual Strategic Planning Retreat Meetings with Council, Staff and a contracted professional consultant. On March 30, 2022, City Council and key City Staff members participated in Strategic Planning Analysis of the City with the assistance of Doug Thomas, Senior Vice President (VP), Strategic Government Resources. Preparations for this Retreat included one-on-one meetings with Council Members and a discussion session with City Manager and Department Directors. The March 30, 2022 Strategic Planning Retreat provided an opportunity for City Council and Staff to review, with public invited, and discuss the City's Mission Statement, Vision Statement, Organizational Values, a "blue sky" session and the status of completed, in -progress, planned and proposed Projects. (Attachment 1) At the request of Council, a subsequent City Council Workshop meeting was held on April 21, 2022 (Attachment 2), serving as a secondary review all of the items. During the workshop, the Projects and initiatives were further reviewed, along with the proposed FY22/23 5-year Capital Improvements Plan. Mr. Thomas has prepared the attached Draft Strategic Planning Report (Attachment 3), including Council Member's Prioritization Tally Sheets, incorporating all Rankable Strategic Planning Goals previously presented. The Report places these goals under strategic pillars, based on the City Council's Prioritization Tally Sheet responses, ranking them as short, intermediate and long-term, color -coding them accordingly. Note that one City Council Member response to the Prioritization Sheets has not been received as of the date of Agenda publication. The missing Council Member Prioritization Sheet should be completed and incorporated into the Draft Report during this meeting. Once the Report is finalized, Council should review and discuss the Draft Strategic Planning Retreat Report, including proposed revisions to the Mission, Vision and Organizational Values, finalize the Prioritization Tally segment of the report, amended as appropriate, and formally approve the rankings and groupings of these goals; thereby accepting the Strategic Plan Summary Report. City Staff will subsequently forward the approved document to City Council Members as amended. Submitting Department Directors: Todd Morley and Molly Thomas Date: 5/10/22 Attachments: 1. Minutes from Strategic Planning Workshop 2. Minutes from CIP and Rankings Workshop 3. Strategic Planning Report + Prioritization Tally Sheet City of Cape Canaveral City Council Meeting • May 17, 2022 Agenda Item # 10 Page 2 of 2 Financial Impact: Staff time and effort to prepare this agenda item. Reviewed by Administrative/Financial Services Director: John DeLeo Date: 5/10/22 The City Manager recommends the City Council take the following actions: Review and approve March 30, 2022 Strategic Planning Retreat Minutes, Workshop Minutes and Draft Summary Report; authorizing/finalizing revisions to Mission, Vision and Values Statements and possible revisions/updates; adopt Report setting short, intermediate and long-term strategic goals beginning Fiscal Year 2022/23. Approved by City Manager: Todd Morley Date: 5/10/22 ATTACHMENT 1 DRAFT CAPE CANAVERAL STRATEGIC PLANNING RETREAT — FY 2022/2023 GOALS Radisson Resort at the Port Pavilion 8701 Astronaut Boulevard Cape Canaveral, Florida 32920 Wednesday March 30, 2022 10:00 a.m. MINUTES Council Members Present: Council Member Mayor Pro Tem Mayor Council Member Council Member Kim Davis Mickie Kellum Wes Morrison Angela Raymond Don Willis Staff Present: City Manager City Attorney City Clerk Administrative/Financial Services Director Community and Economic Development (CED) Director Human Resources/Risk Management Director Public Works Services Director Capital Projects Director Leisure Services/Community Affairs Director Capital Projects Deputy Director Public Works Services Deputy Director Executive Assistant — City Manager's Office Senior Planner Deputy CED Deputy Director + Sustainability Manager Community Affairs Manager + Public Information Officer Deputy City Clerk Resilience Engineering Services Manager Senior Code Enforcement Officer City Engineer Projects and Parks Administrator Brevard County Sheriff's Office Commander Brevard County Sheriff's Office Lieutenant Canaveral Fire Rescue Chief Canaveral Fire Rescue Deputy Chief/Chief of Operations Canaveral Fire Rescue Assistant Chief/Fire Marshal Strategic Planning Consultant Todd Morley Anthony Garganese Mia Goforth John DeLeo David Dickey Melinda Huser Jim Moore Jeff Ratliff Molly Thomas Tim Carlisle June Clark Lisa Day Brenda Defoe-Surprenant Zachary Eichholz Stephanie Johnson Daniel LeFever Lexi Miller Brian Palmer John Pekar Gustavo Vergara Byron Keck Bret Lockhart Dave Sargeant Christopher Quinn Derek Yossifon Doug Thomas WELCOME/PLEDGE/INTRODUCTIONS/AGENDA REVIEW: At 10:08 a.m., Mayor Morrison welcomed everyone, introduced Strategic Planning Consultant, Doug Thomas, Senior Vice President, Strategic Government Resources (SGR), Brevard County Sheriff's Office (BCSO) Commander Keck led the pledge of allegiance, and Mayor Morrison requested to allow public comments at the beginning of the Retreat. City of Cape Canaveral, Florida DRAFT Strategic Planning Retreat — FY 2022/2023 Goals March 30, 2022 Minutes • Page 2 of 6 PUBLIC PARTICIPATION (ADD -ON): Joe Vicidomini, President, and Michael O'Brien, Chief Financial Officer, Space Coast Little League, requested a concession stand for the Little League field at Canaveral City Park. Discussion ensued and included other uses such a facility could serve and modern technology mitigating the need for a press box. STRATEGIC PLANNING PROCESS REVIEW: Mr. Thomas detailed his history with local governments and SGR and layout and expectations of the Retreat. Mr. Thomas discussed Strategic Visioning, recent trends and issues in local government, anticipating future needs, developing a large cross-section of over 80 municipalities of various sizes across 18 states to identify said trends, issues and needs, understaffing and increasing labor costs, and generational shifts in staffing. REVIEW/DISCUSS UPDATED SWOT ANALYSIS: Mr. Thomas provided an overview of a list of the City's Strengths, Weaknesses, Opportunities and Threats identified by Council Members in prior one-on-one interviews, Senior Staff in prior pre -retreat workshop and the general public via an online survey. Discussion ensued and included the analysis still being finalized, incorporating responses from the concurrent Re -Visioning, prior surveys from 2012 and 2018, State Road A1A and blighted properties remaining top priorities over the years, and managing growth and redevelopment to maintain a "small town" feel emerging as focus items. VISION/MISSION/VALUES/STRATEGIC PILLARS DISCUSSION — AFFIRMATION: Mr. Thomas discussed the benefits of shorter Vision Statements, "sustainability" being redundant in the Mission Statement due to "resiliency" being listed, possibly adding "managing growth and redevelopment" in relation to environmental stewardship/leadership, maintaining a minimal word count, how Vision Statements differ in purpose and use from Mission Statements, importance of citizen engagement, possibly adding "preserving our environment as an asset", reiteration of maintaining a "small town" feel, merging fiscal and environmental goals, and suggested revisions will be wordsmithed by Mr. Thomas prior to coming back for Council consideration and approval. Discussion transitioned to the Values Statement, including prior revisions, importance of personal liberty as a "Home Rule" value, strong leadership, and ensuring adherence to appropriate chains of command between a legislative body and administrative staff. Council reached consensus to include Council Teamwork and Cooperation as a Value. The five Strategic Pillars were noted and discussed, including overlap between the concepts, measuring success, rising utilities costs, energy independence with a focus on solar and reliable power during disasters, financial stability, utilizing Staff skills and logistics capabilities, citizen input, educating the general public on City initiatives, placement of sidewalks based on pedestrian behavior, and feedback will be incorporated and wordsmithed by Mr. Thomas prior to coming back for Council consideration and approval. The Retreat was recessed at 11:58 a.m. and reconvened at 12:36 p.m. REVIEW OF GOALS & ACCOMPLISHMENTS BY DEPARTMENT: Capital Projects Director Ratliff and Capital Projects Deputy Director Carlisle detailed the progress and status of the Center Street Drainage Basin Improvements to be updated in the near -future, Central Boulevard Streetscape being delayed in favor of the Presidential Streets Master Plan, City of Cape Canaveral, Florida DRAFT Strategic Planning Retreat — FY 2022/2023 Goals March 30, 2022 Minutes • Page 3 of 6 Water Reclamation Facility Effluent/Influent Disc and Drum Filter Installations being behind schedule due to supply chain issues, Long Point Road Estuary Park experiencing delays with the St. Johns River Water Management District permitting process, Oak Lane Improvements progress and the close -to -complete nature of the Water Reclamation Facility's Supervisory Control and Data Acquisition System. Discussion regarding the listed projects ensued and included environmental impacts, projected costs, stormwater and drainage benefits and concerns, no planned sidewalks on Oak Lane, status of the Stormwater Master Plan, possible usage of American Rescue Plan Act and/or grant funding for some of the projects, and how budgets are adjusted when projects are not completed as scheduled or planned. Public Works Services Director Moore discussed Galactic Park being on hold as a future staging area for the Florida Department of Transportation (FDOT) International Drive realignment plan and proposed roundabout, progress on the Geographic Information System (GIS) mapping of the Sanitary Sewer System, and projected completion of the Sodium Bisulfite Conversion project at the Water Reclamation Facility. Discussion ensued and included aesthetics improvements of City entrance signs on North Atlantic Avenue, addressing compliance and transparency of the sewer mapping project, and confirmation that the Sodium Bisulfite Conversion project is on schedule. Projects and Parks Administrator Vergara noted progress of the Canaveral City Park Redevelopment, early stages of the Civic Hub, and possibly utilizing improvements to Veterans Memorial Park to address stormwater concerns. Discussion ensued and included development of the City of Cape Canaveral Community Center's fees schedule, solar arrays, projected May completion of Splashpad, status of the property at 7404 North Atlantic Avenue including projected asbestos removal and structure demolition, using the Civic Hub as part of a stormwater project to possibly include the racquetball courts at 7300 North Atlantic Avenue, tying in the property as part of a three acre campus of City facilities, public and Council input throughout the process, lack of foreknowledge of the Civic Hub's proposed second phase prior to the Retreat, stormwater mitigation will be taken into consideration for every future City capital improvement project, the Retreat serving only as an information gathering and discussion role, actual binding decisions and opportunities to officially agree to or object to some projects to take place during follow-up at future Council Meetings, ranking items discussed at the Retreat as part of creating follow-up items, and some projects may take five -to -ten years to be fully-realized/completed. Senior Planner Defoe-Surprenant and Deputy CED Director Eichholz provided the status of the Presidential Streets Master Plan. Discussion ensued and included next steps in the project, feedback from public workshops and online surveys, capturing stormwater to relieve stress on the overall stormwater system in the City, logistics of placing bathrooms at beach -ends, traffic flow increasing on adjacent streets if Taylor Avenue were to be closed off, multiple objectives could be completed at once with the Plan, improving accessibility of the beach crossovers, turtle nesting season and established coastal construction lines restrict when and where beach -end improvements can be constructed, and past Council action to preserve public parking spaces at beach -ends. Ms. Defoe-Surprenant then detailed the Environmental Innovation Corridor Project Concept. Discussion ensued and included grants, review of comprehensive plans, greenspace, a resident presentation to Council in January 2021 regarding a grant application for property acquisition, partnerships that could be utilized, and funding of the project. It was noted that this item was better suited to have been discussed in the Future Goals & Projects section of the Retreat. City of Cape Canaveral, Florida DRAFT Strategic Planning Retreat — FY 2022/2023 Goals March 30, 2022 Minutes • Page 4 of 6 Leisure Services/Cultural + Community Affairs Director Thomas noted the status of the Culture, Arts, Preservation + Enrichment Center. Discussion ensued and included delays due to supply chain issues, the welcoming nature of the project, sustainable ways to power the facility, responses to an online survey, determining fees to balance the needs of residents and non-residents, and selection, installation, and locations of pieces for the previously approved sculpture program. REVIEW OF FUTURE GOALS & PROJECTS BY DEPARTMENT: Mr. Ratliff and Mr. Carlisle presented details on a future study related to the improvements of the Central Ditch, a Deep Injection Well for an upcoming state -mandate to dispose of reclaimed water, the postponement of planned improvements to Thurm Boulevard from West Central Boulevard to State Road A1A, and completion of and filling -in gaps within the City's sidewalks outside of the Presidential Streets area. Discussion ensued and focused on the Deep Injection Well project, the nature of the upcoming state mandate, the $14 million projected cost, an exemption currently being sought through the Florida Department of Environmental Protection, and continued search for a possible alternative. Discussion then turned to sidewalks, including neighborhoods where sidewalks are not wanted by the homeowners, respecting minimum right-of-way widths needed for fire apparatus, a goal of achieving a dedicated bike lane throughout the entire City, using green paint to denote bike lanes in -line with FDOT efforts, objections to using public funds to construct sidewalks on private streets, costs, and how quickly these projects can be achieved. Mr. Moore detailed an upgrade to the Collection System, manhole repairs, and Phase II of the GIS Mapping project to include a camera system and a 10-year projection for completion. Mr. Vergara discussed additions to Canaveral City Park's Little League Field, specifically a concession stand, press box and storage building. Discussion ensued and included newer concepts for such facilities, costs, uses, similar facilities installed elsewhere as examples, status and condition of existing facilities, supply chain issues incurring higher costs of construction, use of food trucks on a temporary basis, location of the facilities, reaching -out to those involved with Little League to help with construction in an effort to lower costs, and the year-round nature of organized sports that use the field. City Council reached Consensus for Staff to further research the options and come back to Council for direction regarding Little League Field additions. CED Director Dickey presented a proposed Lot Aggregation Program, being geared more towards policy revisions than actual physical actions, utilizing a different method for tackling blight, recognizing that Code Enforcement can only accomplish so much within the maintenance scope of the Code, new ideas to accomplish the original goals of the Community Redevelopment Agency (CRA), CRA assistance programs established in the past few years, and aggregating smaller, blighted parcels into larger "shovel ready" parcels that would be more appealing to private developers. Discussion ensued and included rezoning being a component of such aggregations, needing the willpower to move forward with such an aggressive plan, the large costs associated, similar plans accomplished in larger districts, a want to do far more with the City's CRA than currently being accomplished, hindrances to private developers initiating the redevelopment themselves, possibly reimbursing developers after the fact, how doing so would essentially be an entirely different project/initiative, avoiding conflicts of interests and negative perceptions of working with private developers, different methods of acquiring properties, and a want to start such a large project after a decade of limited progress. City of Cape Canaveral, Florida DRAFT Strategic Planning Retreat — FY 2022/2023 Goals March 30, 2022 Minutes • Page 5 of 6 Mr. Dickey then introduced a proposal for a Neighborhood Commercial Zoning District, detailed a concept of breaking -down Commercial Zoning Districts into distinct sub -districts, and asked for Council direction. Discussion ensued and included confirmation that the State Legislature has not yet preempted local zoning authority, protecting residential zoning, effects on the sign code and a need for more time to digest and have the item be considered by the Planning and Zoning Board for a recommendation. City Council reached Consensus for Staff to gather more information and bring the proposed program back for further consideration and discussion. Mr. Eichholz noted the continual replacement of older City fleet vehicles with hybrid and alternative fuel vehicles, the 5-year solar streetlight upgrades, solar arrays on the BCSO Canaveral Precinct and Public Works Services Administration buildings, continued success and expansion of the annual sea oat planting, educational videos being made available on social media, and future updates to the Resiliency Plan. OPEN MEETING: Mayor Morrison called the Meeting portion of the Retreat to order at 4:08 p.m. City Council reached Consensus to take action at a future Regular City Council Meeting to discuss the Mission/Vision/Values Statements and possible revisions and updates and to discuss and set goals for Fiscal Year 2022/2023. Mayor Morrison opened Public Comment. PUBLIC COMMENT: Peg Schaller, resident and business owner, requested permitting and time limitations be required for temporary fencing, prohibiting businesses' outdoor seating areas from impeding access to sidewalks and neighboring businesses, removal of minimum parking requirements, and for all businesses to provide proof of sales tax being collected as a requirement to hold a Business Tax Receipt. Arlyn DeBlauw, resident, expressed concerns regarding the acoustics, visual presentation, lack of additional microphones, and distracting ventilation system of the Retreat venue. Bernie Lennon, resident, commented on the need for new, appropriate parking regulations due to the City now being more bikeable and walkable. Dr. Shannon Roberts, resident and former Council Member, echoed Mr. DeBlauw's concerns regarding the Retreat venue, urged for expanded resident involvement in the form of additional advisory boards, more frequent meetings of existing boards, and expressed support regarding sustainability, affordable housing, and the Indian River Lagoon. Mark Elliott, resident, stressed how important local businesses are to City residents and Staff. There being no one else wishing to speak, Mayor Morrison closed Public Comment. DISCUSSION: Council and Mr. Thomas discussed the possibility of longer, multi -day Retreats, maintaining focus on concerns regarding short-term rentals and hotels, composition of the CRA Board, and Code Enforcement in regards to local businesses. Mayor Morrison adjourned the Meeting portion of the Retreat at 4:35 p.m. City of Cape Canaveral, Florida DRAFT Strategic Planning Retreat — FY 2022/2023 Goals March 30, 2022 Minutes • Page 6 of 6 CITY COUNCIL "BLUE SKY" SESSION: Mr. Thomas detailed and Council discussed potential initiatives proposed by Council including transitioning electric vehicle charge stations to a third -party contractor to relieve liability concerns, contracting with health insurance companies to allow plan -holder use of the Community Center's facilities, addressing affordable housing and homelessness, economic opportunities for local businesses to create jobs, identifying the needs of the disabled, elderly and the young to provide for improved access to the beach, park facilities, and events and how addressing those needs would benefit all, continued progress on acquiring Cherie Down Park, revising parking regulations, possibility of providing matching funds to support FDOT A1A safety measures, expanding metrics of Code Enforcement and other City administrative functions, increasing the inclusiveness of Patriots Park, the holding of and noticing of workshops, and utilizing feedback from past, current, and future surveys. Mr. Thomas stated that Staff would research and return with information related to items discussed during the Blue Sky Session, the wider -scope prioritization process would incorporate ideas identified during the Blue Sky Session, and for Council to consider what it wants its legacy to be. NEXT STEPS DISCUSSION: City Manager Morley confirmed City Council reached Consensus to for Staff to further research certain presented items and noted the potential for a Workshop, to take place in late April or early May, to discuss the prioritization of items identified in this Retreat as well as Capital Improvement Plan (CIP) items being finalized for the next fiscal year budget. City Council reached Consensus for a Retreat Item Prioritization and CIP Workshop to be scheduled. Mr. Thomas reviewed the prior year's prioritization process and discussed concepts and theories related to Strategic Planning prioritization. WRAP-UP AND ADJOURNMENT: Council thanked Mr. Thomas, City Staff and the residents in attendance. Mayor Morrison closed the Retreat at 5:25 p.m. Daniel LeFever, Deputy City Clerk Wes Morrison, Mayor ATTACHMENT 2 DRAFT CAPE CANAVERAL CITY COUNCIL WORKSHOP MEETING City Hall Council Chambers 100 Polk Avenue, Cape Canaveral, Florida 32920 Hybrid Meeting via GoToWebinar Thursday April 21, 2022 6:00 p.m. MINUTES CALL TO ORDER: The Chair called the Meeting to Order at 6:02 p.m. City Manager Morley led the Pledge of Allegiance. ROLL CALL: Council Members Present: Council Member Mayor Pro Tem Mayor Council Member Kim Davis Mickie Kellum Wes Morrison Don Willis Others Present: City Manager City Clerk Administrative/Financial Services Director Capital Projects Director Community and Economic Development Director Leisure Services/Community Affairs Director Public Works Services Deputy Director Capital Projects Deputy Director Deputy City Clerk Deputy Community/Economic Dev. Director Parks and Projects Administrator Brevard County Sheriff's Office Commander Brevard County Sheriffs Office Lieutenant Council Member Absent: Council Member Angela Raymond Todd Morley Mia Goforth John DeLeo Jeff Ratliff Dave Dickey Molly Thomas June Clark Tim Carlisle Daniel LeFever Zachary Eichholz Gustavo Vergara Byron Keck Craig Adelman PUBLIC PARTICIPATION: Shannon Roberts, resident, discussed concerns regarding the 2022 Vision and Strategic Planning Projects. City Manager Morley explained the reasoning behind the processes, which feed into the Budget, and how both Projects will merge at some point. Doug Thomas, Executive Vice President Strategic Government Resources and Facilitator, addressed Dr. Roberts concerns. Stuart Smith, resident, discussed the City's Business and Economic Development processes, his desire to assist the City and join the Business and Economic Development Board by submitting a Volunteer Advisory Board Application and resume. DISCUSSION: 1. Review Projects presented at the Strategic Planning Retreat on March 30, 2022 and Review Draft Capital Improvement Project (CIP) Books for FY22-23 Budget: City Manager Morley discussed past and current Strategic Planning processes and stated that the purpose of this Workshop was to re -review the projects previously presented at the March 30 Strategic City of Cape Canaveral, Florida DRAFT City Council Workshop Meeting • April 21, 2022 Minutes • Page 2 of 5 Planning Retreat. This is in preparation for Council's upcoming role to individually rank the projects in order to complete the Strategic Planning Report. During the course of the meeting, City Manager Morley clarified that certain projects may be considered "non-rankable" by Council consensus and further clarified that the Strategic Planning Project Tally sheets would be appropriately amended to indicate that such projects have been removed from consideration as a "rankable" project. Discussion ensued and included the Projects Presented at the March 30, 2022 Retreat: Center Street Drainage Basin Improvements — the project includes a tidal valve and pump, and the possible aboveground and underground storage of stormwater; removing blight in the Center Street area; a developer with possible interest in a mixed -use project; pervious curbing system test project; co -development of usable business space with on -site stormwater retention; potential funding from St. Johns River Water Management (SJRWMD) and many low -impact options. Dr. Roberts discussed Center Street as one of the key places identified for development during the 2009 Vision Plan. WRF Effluent/Influent Disc and Drum Filter Installations — Staff provided an overview indicating the project is behind schedule due to supply chain issues. Staff offered Council the opportunity for a tour. Long Point Road Estuary Park — Staff provided an overview indicating the project is on track for completion December 2022; history of the River Gardens subdivision abutting Long Point Road and requirements of the SJRWMD. Oak Lane Improvements — City Manager Morley expressed thanks to Mayor Pro Tem Kellum for assistance, the project does not include sidewalks, does include installation of curb and French drain adjacent to the restaurant, budgeting across City Departments; possible Code amendment regarding City sidewalk policy, and construction scheduled to begin October 2022. WRF Supervisory Control and Data Acquisition System (SCADA) — Staff reviewed the project plans and costs, spanning two years of the Strategic Plan. Galactic Park — the project is on hold to provide the Florida Department of Transportation (FDOT) a staging area during State Road (SR) A1A improvements on corner of North Atlantic Avenue and SR A1A. Council reached consensus to not add the project to the CIPs and remove from the Strategic Plan. Dr. Roberts discussed the big -picture value of parks to the community and confusion from the perspective of residents by putting the project off. City Manager Morley expressed desire for the Culture and Leisure Services Board to discuss these issues. Sanitary Sewer GIS Mapping Phase II - Staff provided an overview and indicated that the City is waiting for new software and that 437 manholes were identified. Sodium Bisulfate Conversion — Staff reviewed the status and indicated that the installation of a State Revolving Funded protective structure was necessary before conversion to the new system could take place. Mayor Morrison requested new CIP reflecting the project completion schedule. City of Cape Canaveral, Florida DRAFT City Council Workshop Meeting • April 21, 2022 Minutes • Page 3 of 5 Canaveral City Park Redevelopment — Staff reviewed the overall project and the items finished and yet to be finished, funding sources, renewal and replacement, anticipated costs, the new Community Center and the Culture, Arts, Preservation + Enrichment (CAPE) Center are covered under one contract with a guaranteed maximum price. Council reached consensus to request certain modifications on future slides that are used to present projects at the Retreat showing costs from start to finish. Civic Hub — Staff reviewed the status of the project, including: demolition bids due May 2, 2022, the public's involvement in creating a Master Planning document; the possible inclusion of an underground vaulted stormwater component; the concept of Universal Design which includes accessibility by all people of all abilities; costs; engineering; closing on the purchase of the property; asbestos removal as part of the demolition; purchase price; community input; the project is anticipated to take three -to -four years and potential availability of American Rescue Plan Act and Tourist Development Council funding and grants. Deep Injection Well — Staff indicated that the City received correspondence from Florida Department of Environmental Protection (FDEP) after City submitted a "wet weather discharge" exemption request in October 2021, which confirms the City will not be required to install a Deep Injection Well. Mayor Morrison recessed the Meeting at 8:13 p.m., the Meeting was reconvened at 8:28 p.m. Veterans Memorial Park — Staff provided an update including: project engineers advised the area would not capture enough stormwater runoff to make a vaulted system worthwhile; considering the playground as part of the Master Plan and children will get to vote on playground design. Presidential Streets Master Plan — Staff provided an update including: the second community workshop planned for May 10, 2022; the project ranked highest in the 2021 Strategic Planning Report, corner improvements, and the Plan will take the next 20-25 years to complete. Environmental Innovation Corridor Project Concept — Staff provided an overview of the project, including: grant applications, expensive site development, support of the Nature Conservancy, the Brevard Zoo and other organizations; City Council discussion ensued, including: developing a portion of the property for a downtown area, development could spur green eco-hub activity, cost of adjacent properties. Staff further clarified that this item would be ranked as one project. CAPE Center — Staff explained that the project is ongoing. Council reached consensus to remove the project from consideration as a "Rankable" project. Central Ditch Improvements — Staff explained that Tetratech has begun a study on needed improvements; the study should be completed later in the current fiscal year. However, we will not know what projects will be required until we receive the report. Council reached consensus to remove the project from consideration as a "Rankable" project. Thurm Blvd. Improvements — Staff recommended the project be delayed. Council reached consensus to remove the project from consideration as a "Rankable" project. City of Cape Canaveral, Florida DRAFT City Council Workshop Meeting • April 21, 2022 Minutes • Page 4 of 5 West Central Blvd. Wet Pond — Staff explained that the project's location is yet -to -be -determined and this being a "future hope" project based on availability of land for suitable purpose. Council reached consensus to remove the project from consideration as a "Rankable" project. Sidewalks (Non -Presidential) — Discussion ensued about the item being a worthwhile, high value project with no Council objection and existing funds to complete over a two year period. Council reached consensus to remove the project from consideration as a "Rankable" project as it is unanimously supported and already budgeted. Collections System Upgrade — Discussion ensued about the item being mandated by the State. Council reached consensus to remove the project from consideration as a "Rankable" project. Sanitary Sewer GIS Mapping Phase II - Discussion ensued about the item being a 5-year project mandated by the State. Council reached consensus to remove the project from consideration as a "Rankable" project. Canaveral City Park Concession, Press Box and Storage Facility — Staff provided an overview of the size and location of the proposed facility. City Manager Morley stated the item was initiated by Mayor Pro Tem Kellum. Lot Aggregation Program — Staff explained the Program requires Council and CRA Board direction for Staff to create the necessary plan. Discussion ensued regarding developing this as a tool to directly combat blight by the CRA purchasing certain abutting parcels, removing dilapidated, outdated and/or underutilized structures and combining the parcels for sale. Council expressed an interest in learning more about the program plan. Neighborhood Commercial Zoning — Staff discussed the potential for creating a new zoning designation along N. Atlantic Avenue to protect the residential character of the communities served by the roadway. Possibly leading to a Council workshop and a subsequent Planning and Zoning Board item for recommendation on scale and compatibility, protecting residential character, and mixed -use. Dr. Roberts discussed the need for another Comprehensive Plan and development of North Atlantic Avenue. Discussion ensued regarding the need for more information and removing the Item as a rankable project. City Council reached consensus to make this a "Council Item" and requested that Staff bring back a "one page" overview of the concept for City Council consideration and remove from ranking. Alternative Fuel Vehicle/Five-Year Solar Streetlight Upgrade/BCSO Rooftop Solar Array/PWS Administration Building Rooftop Solar Array & Educational Video Series - Staff presented an overview and explained that the initiative would continue to advance the goals of the City's Resiliency Plan. Annual Sea Oat Planting Initiative — Council reached consensus to remove from the rankings and continue to budget annually. A motion was made by Council Member Willis, seconded by Mayor Pro Tem Kellum, to extend the meeting an additional thirty minutes. The motion carried 4-0, with Council Member Raymond absent. City of Cape Canaveral, Florida DRAFT City Council Workshop Meeting • April 21, 2022 Minutes • Page 5 of 5 City Council "Blue Sky" Projects and/or Initiatives. Council reached consensus to rank or remove from the rankings the following: • Increase opportunities for inclusivity, e.g., jobs, greater levels of accessibility at public parks, facilities, certain programs, and activities — Remove from ranking • Center Street Proposed Mixed -Use Development — Remove from ranking • "Dignity Bus" Homelessness Service — Remove from ranking • What is the City's role in addressing Affordable Housing? — Remove from ranking • Should the City continue to pay for EV Charging — Remove from ranking • Potential of insurance companies to pay for wellness benefit memberships to the City's Recreation Center? — Remove from ranking • Possibility of City providing matching funds to support FDOT SR A1A safety measures? — Rank • Improved Beach Accessibility & user experience — Rank • Performance metrics/dashboard to compare Cape Canaveral to comparable cities - Rank • Explore reduction in City's LDR Parking Minimums with added benefit to reduce storm runoff utilizing porous surfaces — Rank • How do we increase inclusivity/engagement and needs of younger residents ages 25 years or less? — Remove from ranking • Cherie Down Park purchase/Gathering Place at Beach — Removed and merged • Patriots Park as an inclusive park — Remove from ranking • Pursue a dedicated Economic Development Staff Position — Rank Discussion ensued and included review of CIPs 5-Year Plan and deadline for revisions in mid -May, the Re -Visioning anticipated results, proposed Budget and promotion of upcoming Budget Workshops. ADJOURNMENT: The Meeting was adjourned at 10:38 p.m. Wes Morrison, Mayor Mia Goforth, City Clerk ATTACHMENT 3 City of Cape Canaveral, Florida CITY OF CAPE CAPAVERAL SGR STRATEGIC GOVERNMENT RESOURCES City Council Strategic Planning Retreat Summary Report March 30, 2022 Table of Contents BACKGROUND' 3 SWOT ANALYSIS: COMMENTS RECEIVED FROM COMMUNITY VISIONING SESSIONS, CITY COUNCIL INTERVIEWS & SENIOR STAFF WORKSHOP 5 STRENGTHS: 5 WEAKNESSES: 6 OPPORTUNITIES: 7 THREATS: 8 SUMMARY OF PRELIMINARY FEEDBACK FROM THE COMMUNITY VISIONING PROJECT 9 WHAT ARE THE THINGS YOU HOPE WILL STAY THE SAME ABOUT CAPE CANAVERAL? 9 WHAT ARE THE THINGS WOULD YOU LIKE TO CHANGE ABOUT CAPE CANAVERAL? 9 WHAT AMENITIES SHOULD BE ADDED (OR IMPROVED) WITHIN THE CITY OF CAPE CANAVERAL? 10 WHAT SHOULD CAPE CANAVERAL HAVE IN TEN YEARS THAT IT DOES NOT PRESENTLY HAVE OR OFFER? 10 CAPE CANAVERAL VISION STATEMENT 11 CAPE CANAVERAL MISSION STATEMENT 12 CAPE CANAVERAL ORGANIZATIONAL VALUES 13 STRATEGIC PLAN PILLARS & PROPOSED STATEMENTS 14 STAFF PRESENTATIONS REGARDING CURRENT PROJECTS & INITIATIVES 15 STAFF PRESENTATIONS REGARDING PROPOSED PROJECTS & INITIATIVES 16 CITY COUNCIL "BLUE SKY" STRATEGIC PROJECTS & INITIATIVES 16 WHAT DO YOU WANT THIS CITY COUNCILS LEGACY TO BE? 17 POST -RETREAT CITY COUNCIL PRIORITIZATION PROCESS 17 Multi -Modal Pillar 18 Current/Ongoing High -Ranking Priority: 18 New Priorities: 18 Sense of Place Pillar 19 Current/Ongoing High -Ranking Priorities: 19 New Priorities: 19 Sustainability & Resiliency Pillar 19 Current/Ongoing High -Ranking Priorities: 19 New Priorities: 19 Community Engagement Pillar 20 Current/Ongoing High -Ranking Priority: 20 New Priorities: 20 Economic Vitality & Development Pillar 20 CLOSING COMMENTS 21 2 BACKGROUND: The City of Cape Canaveral engaged Strategic Government Resources (SGR) to facilitate the March 30, 2022, Strategic Planning Retreat to review the status of the City's Vision, Mission, and Goals, coupled with a review of current major initiatives and projects and the presentation of proposed new strategic initiatives and projects by the Senior Staff and/or advanced by the City Council. This represented the second year that the City has worked with SGR on their Strategic Planning process, and the effort included preliminary information SGR secured from its companion engagement by the City to undertake a renewed Community Visioning Project to update the previous "Envision Cape Canaveral" undertaken by the East Central Florida Planning Council (ECFPC) in 2009. The 2022 Strategic Planning process involved SGR meeting with the City's Senior Staff in a half -day Pre -Retreat Workshop on March 14, 2022 which involved a briefing on the preliminary information secured from the renewed Community Visioning Project, a review of the City's current Mission, Vision, and Values; a Staff review/update on Departmental progress on current significant initiatives/projects in the City's current Strategic Plan; the development of an updated SWOT Analysis; discussions regarding emerging Departmental issues coupled that Staff believed could impact the future of the City; and the soliciting of input regarding possible new initiatives and/or projects Senior Staff desired to present at the March 30th City Council Strategic Planning Retreat. Preparation also involved pre -Retreat individual interviews with the Mayor, each City Council Member, and the City Manager to secure feedback from each of them to gauge insights on their individual thoughts regarding the current and future direction of the community and organization. The feedback received, coupled with a review of leading governance practices served as the foundation for the March 30, 2022, Strategic Planning Retreat. During the Retreat, SGR provided an introductory overview of the framework for the City's Strategic Planning process. The presentation highlighted the importance of organizational Mission, Vision, and Values, as well as the need for both staff and the City Council to be creative and think differently about how they can identify emerging operational and community issues and develop progressive and innovative response strategies utilizing an interdepartmental focus. The preparation also involved an outreach to solicit greater input from the City Council into the Strategic Visioning process and to encourage a transition of the City's Strategic Plan to include more initiatives/programs, in contrast to the historic Staff -driven list of proposed capital projects. SGR also provided an overview of the "Great Resignation/Reset" trends and impacts to local governments at the opening of the Retreat to brief the City Council on one of the largest and most impactful issues 3 local governments are facing regarding recruiting and retaining qualified staff in the post- COVID employment landscape. Given the recent conclusion of the third and final Community Visioning Session as part of the Community Visioning Project, SGR briefed the City Council on the preliminary trends and drivers identified to date through the community engagement sessions so that they could be taken into account as part of the City's Strategic Planning efforts for the upcoming Fiscal Year. This included information on the identification of the City's Strengths, Weaknesses, Opportunities, and Threats, coupled with feedback regarding what participants in the sessions had identified as projects, programs and/or initiatives that they desired to change, stay the same, possible amenities to be added or improved, and desired amenities, programs and/or services in Cape Canaveral looking out ten years. City Council Members were subsequently engaged in a highly interactive exercise to solicit their collective thoughts and perceptions on the City's current Vision, Mission, and Goals, what they mean to each of them, with an eye towards any potential amendments/revisions that may be desired. The final revised Vision, Mission, and Goals are intended to serve as the foundation for the City's revised Strategic Plan. The Retreat also involved a series of high-level updates by Senior Staff highlighting completed projects since the previous Strategic Planning Session, followed by proposed and emerging projects and initiatives for consideration. The City Council reviewed the progress made to date on the City's current projects and initiatives, discussed the emerging issues and response strategies at a high level, and advanced various additional items they were interested in considering going forward. Post -Retreat, the City Council held a Special Budget Review Session on April 21st where they had the opportunity to review in greater detail the current and proposed projects and/or initiatives as well as other projects of a smaller nature in the City's proposed FY 2023 Capital Improvement Program (CIP.) At that session, The City Council ultimately pulled some of the proposed projects from further consideration and refined the list of projects and/or initiatives that were grouped under the City's five Strategic Pillars which were subsequently voted on by each Council Member to determine the City's Short, Mid, and Long -Term Priorities based upon the level of support each Priority received from the voting process. This report provides an overview of the material that was discussed at the Strategic Planning Retreat and the outcome of the City Council prioritization process. 4 SWOT ANALYSIS: COMMENTS RECEIVED FROM COMMUNITY VISIONING SESSIONS, CITY COUNCIL INTERVIEWS & SENIOR STAFF WORKSHOP`' The following information regarding the City's leading Strengths, Weaknesses, Opportunities, and Threats secured from the Community Visioning Sessions, the Senior Staff Pre -Retreat Workshop, and the advance City Council interview sessions. • Sense of Community (Small Town Feel / Safety / Neighbors / Community Engagement) • Natural Features (Climate / Beach / Ocean / River / Fishing) • Location (Accessible to Orlando / Other Cities / Weather / Beach /Riverfront & Recreational Opportunities) • Kennedy Space Center (Employment & Tourism) • Port Canaveral/Cruise Ships • Multi -Modal (Trails / Bike Paths / Sidewalks) • Schools • Library / Recreation Center • Building Height Limitations • Dogs Not Permitted on Beach • Green Space (Trees & Parks) • Public Art • Environmental Resiliency / Sustainability • Governance • Historical / Archaeological Sites • Safe Community • Tourism • Nimble Size — Adaptability • Good/Efficient Municipal Services • Passionate & Engaged Stakeholders (both on-line & in -person) • Brand Versatility • Internal Staff Skillsets • New Facilities & Ability to Finance New Capital Projects / Low Debt Ratio • Make -Up of Tax Base • Low Tax Rate • Strong Finances • Good Business Culture • City's On -Line Presence • Good Internal Cross Communications • Good & Accessible Staff • Close -Knit, Small -Town Community • Succession Planning Initiatives • Excellent "Corporate Culture" — Public Service as a Calling • Employees are Valued • Focus on Sustainability & Resilience 5 • Contracted Public Safety Services (Police & Fire) • Amenities — Parks & Greenspaces • Wastewater Treatment Capacity • Low Residential Solid Waste Rates • Excellent Institutional Knowledge • Ability to Address COVID-19 Hazards • Increased Cooperation with Surrounding Communities • Strong Infrastructure • Multi -Generational Facility WEAKNESSES: • A1A Safety (Traffic / Pedestrian Safety / Noise) • Declining Sense of Community (Small Town Feel / Neighbors / Community Engagement) • Relationship with Port Canaveral • Growth Management Concerns (Affordability / Traffic) • Hotel Development • Limited Protection of Green Space & Trees • Tourists vs. Residents • Appearance of Businesses on A1A • Lack of a Cape Canaveral Gateway Feature / Welcome Center • Crime, Drugs & Impact on Safety • Limited Land for Development • Short -Term Rentals • No Downtown Area/City Center • Limited Citizen Engagement • Infrastructure Needs (Stormwater / Streets / Utilities) • Limited Parking • Dog Beach Not Available • Too Many Hotels • Limited Retail/Restaurants / Grocery Shopping Options • Location — Hurricanes • Tallahassee & State Legislative Mandates and Limits on Local Control • Limited Staff Size/Depth • Community Generational Gap in Communications • Community Economic Gap/Disparities • Limited Walkability/Biking to Commercial Centers • ADA Issues in ROW's • Reliance on Tourism Industry • Short -Term Rental Impacts • Peacocks • Aging Population and Impact on Boards & Commissions, Diversity, & Socio-Economic Demographics 6 • Police Department Serves 2 "Masters" • Reluctance of Residents to Consider Running for Public Office • Community's Resistance to Change • Governance & Involving the Public in Decision -Making • Non -Compliant Businesses • Blight on Commercial & Some Residential Areas / Code Enforcement Compliance OPPORTUNITIES: • Kennedy Space Center / Space Force / Rocket Launches • Port Canaveral / Cruise Ships • Tourism • Short -Term Rental /Better Tracking of 7-Day Rentals & Revenues to City • Natural Features (Climate / Beach / Ocean / River / Fishing / Other Activities) • Multi -Generational Facility (MGF) • Public -Private -Partnerships (P3's) • Connecting "Orphan" Sidewalks • More Mixed -Use Options (Retail / Restaurants / Grocery Shopping) • Enhanced Safety • Enhanced Code Enforcement in Residential Areas • Investment in Youth/Kids • Need for Farmer's Market • Rebrand (The Space Between) • STEM Vacation Opportunities • Promote Environmental Resiliency (Solar Facilities / EV Charging Stations) • Need for Downtown Area / City Center • Facility to Showcase Small Local Businesses & Artists • Improved Tree Protection & Restoration • Underground More Utilities • Need for Upscale Apartments • Increased Citizen Involvement (Especially Younger Demographics) • Redevelop Blighted Properties • Need for Cape Canaveral Gateway Feature / Welcome Center • Infrastructure Needs (Stormwater, Streets, Utilities) • Redevelopment Potential & CRA Funding • Location — Beach & Port • Capital Bonding Capacity (Low Debt Ratio)/CRA Financing • Eligibility for Grant Funding • Wastewater Capacity & Water Capacity from Cocoa • Ability to Attract Businesses • Post-COVID Retail Opportunities • Increased Potential in Housing Turnover to Attract New Families to Community • Resiliency & Time to Prepare for the Future • More Owner -Occupied Housing 7 • Desire to Keep Residential Character of Community • Exceptional Quality of Life • Enhanced Access to Beach, Boardwalks & Dog -Park Friendly THREATS: • Too Much Change / Growth / Development • Declining Sense of Community (Small Town Feel / Neighbors / Community Engagement) • A1A Safety (Traffic / Pedestrian Safety / Noise) • Limited Space • Unkept Properties / Declining Curb Appeal • Too Much Tourism • Climate Change (Rising Sea Levels / Hurricanes & Weather) • Loss of Green Space • Fiscal Constraints (Inflation / Cost of Living & Taxes) • Crime / Safety / Drugs • Limited Parking • Resident vs. Non -Resident Access to Community Facilities • No Downtown Area / City Center • Impact of Port Canaveral & Associated Parking Concerns • Growth of Space Program / Space Force / Launches • Impact of Short -Term Rentals • Quality of Lagoon • Peacocks • Lack of Public Restroom Facilities Near Beach • Tallahassee & State Legislative Mandates and Limits on Local Control • Large Dependence on County Direction • Impacts of Decreased Homesteaded Properties vis-a-vis Hometown Feel • Inventory of Vacant Brick & Mortar Retail Storefronts • Aging Community Demographics • Sister Cities — Personnel & Development Projects • Lack of Civility in Public / Political Space / Political Ideology Chasm • Social Media & Misinformation • Inherent Challenges with Redevelopment vs. New Development • Ability to Provide Residents Time to become informed & Become Engaged in Community Decision -Making • Better Public Relations to Promote Cape Canaveral 8 SUMMARY OF PRELIMINARY FEEDBACK FROM THE COMMUNITY VISIONING PROJECT Given the input received from the recent Community Visioning Project, SGR provided an overview of the preliminary trends and drivers identified to date through the community engagement sessions so that they could be taken into account as part of the City's Strategic Planning efforts for the upcoming Fiscal Year. WHAT ARE THE THINGS YOU HOPE WILL STAY THE SAME ABOUT CAPE CANAVERAL? • Beach Accessibility & Cleanliness (Keep Free Parking & No Meters on Streets) • Preservation of Natural Areas/Parks/Open Spaces • Sense of Community (Small Town Feel/Neighbors/Community Engagement) • Friday Fest • Affordability • Safety (Police/Fire/EMS) • Community Projects (e.g., Sea Oats Planting, etc.) • Multi -Modal Focus (Trails/Bike Paths/Sidewalks) • Public Art • Quality Municipal Services • Availability of Small Family -Owned Businesses • Residential Zoning on Waterfronts (Ocean & River) & Limited Building Heights • Community Environmental Sustainability Focus WHAT ARE THE THINGS WOULD YOU LIKE TO CHANGE ABOUT CAPE CANAVERAL? • Rebrand (The Space Between) • Need for Downtown Area/City Center • More Retail/Restaurants/Grocery Shopping Options • Appearance of Businesses on A1A • Limit/Prevent Future Hotel Development • Municipal Governance/Resident Relationship • Need For Cape Canaveral Gateway Feature/Welcome Center • Reduce Signage & Banners along Roadways • Infrastructure Improvements (Stormwater, Streets, Water & Wastewater Utilities) • Beach Accessibility & Cleanliness • Allow Dogs on Beach • A1A Safety (Traffic/Pedestrian Safety/Noise) • Expansion of Community Solar, Renewables, & EV Charging Stations • Enhanced Code Enforcement/Improved Community Curb Appeal • More Focus on Environmental Protection • Public Wi-Fi • Underground More Utilities • Increased Public Safety (Police/Fire & EMS) 9 • More Tourism/Development/Short-Term Rentals • Less Tourism/Development/Short-Term Rentals • Affordable Housing Options • More Local Amenities & Activities WHAT AMENITIES SHOULD BE ADDED (OR IMPROVED) WITHIN THE CITY OF CAPE CANAVERAL? • Enhanced Multi -Modal Connections (Trails/Bike Paths/Sidewalks) • More Shade on Sidewalks/Bike Paths • Gateway Feature/Welcome Center to Cape Canaveral • Downtown Area/City Center • Adult Education/Recreation & Youth Activities • Expansion of Community Solar, Renewables, & EV Charging Stations • Expanded Dog Park • Dogs Allowed on Beach • Beach Access/Restrooms/Lifeguards/Amenities • Recreation Assets (Clay Tennis Courts/Pickleball Courts/Softball Fields/Swimming Pool) • Expanded Recycling Program • More Retail/Restaurants/Grocery Shopping Options • More Green/Open Space • Public Transportation Options to Orlando/Airport • Farmers Market • Public Parking Garage • A1A Safety (Traffic/Pedestrian Safety/Noise) • Adult Education/Recreation/Entertainment Options • Youth Programs & Facilities • Improved Community Appearance/Curb Appeal • Improved Wayfinding Signage • Enhanced Public Safety (Police/Fire & EMS) WHAT SHOULD CAPE CANAVERAL HAVE IN TEN YEARS THAT IT DOES NOT PRESENTLY HAVE OR OFFER? • Enhanced Infrastructure (Stormwater, Streets/Water & Wastewater Utilities) • Expanded Municipal Services for both Residents & Visitors • Obtain Cherie Down Park as a City Beach Park • Improved Beach Access/Restrooms/Lifeguards/Amenities • Cape Canaveral Gateway Feature/Welcome Center • Maintain or Reduce Building Height Restrictions along Waterfront • Enhanced Multi -Modal Connections (Trails/Bike Paths/Sidewalks) • More Retail/Restaurants/Grocery Shopping Options • Expansion of Community Solar, Renewables, & EV Charging Stations 10 • Government Use of Performance Measurement/Dashboards to Compare to Other Cities • Expanded Green Space (Trees & Parks) • Retirement & Assisted Living Facility • More Services For Aging Residents • Reduce Cape Canaveral's Carbon Footprint • Affordable Housing Options • Enhanced Code Enforcement/Community Curb Appeal • Enhanced Government Transparency • Public Transportation Options to Orlando/Airport • A1A Safety (Traffic/Pedestrian Safety/Noise/Appearance) • Improved Resilience to Flooding • Free Public Wi-Fi • Downtown Area/City Center • Community Amphitheater • Improved Safety & Evacuation Options During Hurricanes • Improved Health of Lagoon & Manatees • Energy Independence/Municipal Electric Utility • Strategy for Sustainable Growth • An Improved Community Reputation • Dogs Allowed on Beach • Municipal Organization Financial Stability • Splashpad/Community Pool • Synergy with Port Canaveral • Underground More Utilities • Brightline Train Stop at Port Canaveral A Vision Statement should provide a clear and vivid description of what the City of Cape Canaveral seeks to create in the future, i.e., the why. The Vision Statement describes where the organization hopes it will be going in the future if they can fulfill their Mission. A community's Vision Statement should provide a clear and vivid description of what the City seeks to create in the future and typically does not change over the life of the Strategic Plan (e.g., 10-years). The City's current Vision Statement is as follows: We envision: A bikeable and walkable Cape Canaveral that retains and enhances its welcoming residential feel and celebrates its unique sense of place. A residential and business -friendly atmosphere that is livable, attractive, safe, and inclusive. A sustainable coastal community that embraces the oceanside and riverside as key amenities, and supports and promotes local tourism, culture, recreation, resiliency, commerce, municipal civic interests, and education. 11 We envision: Streetscapes with amenities such as low -impact development, bicycle facilities, covered transit stops and safe pedestrian crossings that encourage access to the beach, river, local neighborhoods, and adjacent communities. Improved "complete streets" will allow pedestrians to travel to intimate waterfront destinations and a walkable uptown core with ease and safety. Generous tree lined and well -lighted multi -use paths for bikes and pedestrians so anyone can walk or bicycle safely anywhere in town, day, or night. We envision: A welcoming community entrance that creates a sense of arrival and unique community identity as "The Space Between." The "uptown core" and other areas will contain an architecturally rich and unique mix of uses, with wide tree -shaded sidewalks and umbrella -covered cafe tables at restaurants and bistros where family and friends gather, interact, and enjoy refreshments and meals. We envision: An engaged and compassionate Community that: transforms blighted and unfinished buildings into attractive structures, offers City-wide green spaces, provides exceptional parks with ample shade, and supports businesses that enhance economic viability while serving our residents and visitors with goodwill. We envision: Open shorelines and rivers accessible to the public, including amenities that showcase the coastline while providing art and entertainment venues, which support our historical and cultural identity. The City is nearing the completion of the 2022 Community Visioning Project and one of the items that will be completed as part of that project will be a revised Vision Statement. In support of that initiative, residents and stakeholders are currently participating in a community survey process to provide some additional statistical ranking of priorities and programs identified in the Community Visioning Kick -Off Survey and three Community Visioning Sessions. Pending the completion of that project, the City will continue the use of the current Vision Statement for the purposes of this report. CAPF CANA IFPAI MissION `tmTATFI/IFN'" A Mission Statement should provide the organization's purpose and objectives in the present, i.e., the what and how. The Mission Statement describes what you do, who you do it for and the benefit that it provides and should be consistent over the life of the Strategic Plan. The following represent the City's current Mission Statement followed by some slight changes in the proposed Mission Statement in red font based upon suggestions by the City Council and/or Senior Staff the in conjunction with the Retreat: 12 Current: The Mission of the City of Cape Canaveral government is to provide excellence in municipal services by supporting a high quality of life, fiscal responsibility, and leadership in environmental stewardship, sustainability, and resiliency, while celebrating diversity and fostering innovation. Proposed: The Mission of the City of Cape Canaveral is to provide excellence in municipal services by supporting a high quality of life, fiscal responsibility, leadership in environmental stewardship, celebrating our diversity, and fostering innovation. CAPE CANAVERAL ORGANIZATIONAL VALUES The following proposed changes to the City's current Organizational Values Statements in font were suggested by the City Council and Senior Staff during the Retreat. The changes involved the following concepts: (1) Internal Strength: Replace "reinvigorated" with "commitment" and strike the word "corporate"; (2) Personal Liberty: Consider substituting Home Rule" for "Personal Liberty" with accompanying statement reflecting local government governance as closest to the people; and (3) Teamwork: The statement should also refence and/or include City Council as part of the organization. • Accountability: We have a responsibility to one another and the public to perform our jobs effectively, transparently, and efficiently and we take that responsibility seriously. • Civility: We treat all persons with kindness, dignity, and respect. • Commitment to Excellence: We believe our role is to make the City of Cape Canaveral the ideal Community for our residents, businesses, and visitors. • Communication: We communicate openly, transparently, clearly, directly and in a timely manner with one another and the Community. • Dedication: We are dedicated to performing our duties to the best of our abilities and going above and beyond to achieve high -quality results. • Diversity and Inclusivity: We believe there is value in diversity and celebrate our uniqueness within the organization, the Community, and the world. • Fiscal Responsibility: We are responsible stewards of the City's resources. Through professional management and transparent financial practices, we accrue the highest benefit from each tax dollar. • Fun: While we take our work seriously, we cultivate an environment that includes humor, friendship, and camaraderie. • Innovation: We encourage thinking outside the box in search of new and better ways to provide quality services to the Community. • Integrity: We strive to make decisions and take actions based upon what is right, rather than what is expedient. We are honest and we own up to our mistakes. Internal Strength: A committed culture that inspires unity and increased productivity among staff. • Proactivity: We actively seek to identify and plan for issues before they arise, with the aim of averting problems rather than having to solve them after they occur. 13 • Home Rule: We respect the balance of personal liberty with the interests of all and recognize that Home Rule Authority reflets governance at the level that is closest to the citizens. • Teamwork: In recognition of the worth of each individual and their contributions to our Mission, the City Council & Staff value and honor one another and are dedicated to a culture of teamwork across the municipal organization. • Value: We commit to the development of collaborative, trusting relationships with Community Stakeholders. • Vision: We look toward the future, generating goals and strategies that make the City of Cape Canaveral an even better place to live. STRATEGIC PLAN PILLARS & PROPOSED STATEMENTS As part of the 2021 Strategic Planning Retreat, SGR identified several themes that were reflected in the City's Vision Statement that were adopted as five Pillars in the City's Strategic Plan (Multi - Modal, Sense of Place, Sustainability, Community Engagement; and Economic Vitality & Development.) Accordingly, all of the City's projects and initiatives were assigned to a particular Pillar based upon the nature of the activity. As part of the 2022 Strategic Planning Retreat, SGR reviewed the Pillars with both the Senior Staff and the City Council and have proposed a slight change in the name of the Sustainability Pillar to become Sustainability & Resiliency and drafted the following proposed accompanying statements in red font to help readers understand the desired outcomes for each Pillar based upon input by the City Council and Senior Staff regarding themes and outcomes for each Pillar. MULTI -MODAL PILLAR: Encourage opportunities to implement improved safe and attractive modes of transportation systems accessible by all generations and physical abilities to connect neighborhoods, public facilities, recreational areas, and commercial centers throughout the community. SENSE OF PLACE PILLAR: Pursue proactive measures to preserve and enhance the community's appearance as a distinctive small-town coastal community with open and natural environments, green spaces, parks, beaches, and cultural assets, with distinctive and progressive design standards, and appealing public spaces for multi -generational recreation and gatherings. SUSTAINABILITY & RESILIENCY PILLAR: Lead by example as a community that embraces sustainability and resiliency in the design and operation of its facilities, infrastructure, programs, services, budgets, and development through forward -thinking policies, ordinances, and education. COMMUNITY ENGAGEMENT PILLAR: Strengthen relationships, trust, and confidence in city government through the proactive use of two-way communications using face-to-face, surveys, and technology to encourage the civic engagement of our residents, businesses, community -based organizations, and visitors. 14 ECONOMIC VITALITY & DEVELOPMENT PILLAR: Enhance the appearance of the City's infrastructure and appearance to stimulate investment and employment in support of the local economy, and provide, fiscal stability, and revenue diversification to the City by encouraging economic development and redevelopment initiatives to address the needs of residents and visitors who are drawn to the community. STAFF PRESENTATIONS REGARDING CURRENT PROJECTS & INITIATIVES Various Senior Staff Members provided updates on the following current projects & initiatives in process since the City Council's 2021 Strategic Planning Retreat. Discussion ensued with the City Council and Staff to ensure a common understanding regarding the status of the subject projects and/or initiatives. Multi -Modal Pillar: • Central Boulevard Streetscape • Presidential Streets Master Plan Sense of Place Pillar: • Galactic Park — Sense of Place • Canaveral City Park Redevelopment - Sense of Place • Civic Hub — Sense of Place • Veterans Memorial Park — Sense of Place • CAPE Center — Sense of Place Sustainability & Resiliency Pillar: • Center Street Drainage Basin Improvements • WRF Effluent/influent Disc and Drum Filter Installations • Long Point Road Estuary Park • WRF Supervisory Control and Data Acquisition (SCADA) System • Sanitary Sewer System GIS Mapping • Sodium Bisulfite Conversion Community Engagement Pillar: • (The preliminary results of the Re -Visioning Project were discussed at length at the front end of the Retreat) Economic Vitality & Development Pillar: • Oak Lane Improvements 15 STAFF PRESENTATIONS REGARDING PROPOSED PROJECTS & INITIATIVES Various Senior Staff Members provided presentations on Proposed Strategic Projects & Initiatives that were recommended for City Council consideration in conjunction with the Strategic Planning process. Discussion ensued with the City Council and Staff to ensure a common understanding regarding the details of the subject projects. Multi -Modal Pillar: • Thurm Boulevard Improvements • Sidewalks (Non -Presidential streets) Sense of Place Pillar: • Canaveral City Park Concession, Press Box + Storage Building Sustainability & Resiliency Pillar: • Environmental Innovation Corridor Project Concept • Central Ditch Improvements • Deep Injection Well • West Central Boulevard Wet Pond • Collection System Upgrade • Sanitary Sewer GIS Mapping Phase 2 • Alternative Fuel Vehicles (CED, LS, PWS) • Five -Year Solar Streetlight Upgrade • Brevard County Sheriffs Office Building Rooftop Solar Array • PWS Administration Building Rooftop Solar Array • Annual Sea Oat Planting Initiative • Educational Video Series Community Engagement Pillar: • None proposed for FY 2023 Economic Vitality & Development Pillar: • Lot Aggregation Program • Neighborhood Commercial Zoning — Sense of Place CITY COUNCIL "BLUE SKY" STRATEGIC PROJECTS & INITIATIVES The City Council was also asked during the Advance Interview Sessions and at the Retreat regarding any additional Strategic Projects and/or Initiatives that they would like to discuss for consideration in the City's Strategic Plan. The following items were proposed for consideration: 16 • Increase opportunities for inclusivity, e.g., jobs, greater levels of accessibility at public parks, facilities, certain programs, and activities. • Center Street "Wizard of Oz" Proposed Mixed Use Development. • "Dignity Bus" Homelessness Service. • What is the City's role in addressing Affordable Housing? • Should the City continue to pay for EV charging? • Potential of insurance companies to pay for wellness benefit memberships to City's Recreation Center? • Possibility of City providing matching funds to support FDOT A1A safety measures? • Improved Beach accessibility & user experience. • Performance metrics / dashboard to compare Cape Canaveral to comparable cities. • Explore reduction in City's LDR Parking Minimums with added benefit to reduce storm runoff utilizing porous surfaces. VVHAT DO YOU WANT THIS CITY COUNCIL'S LEGACY TO BE? As the conclusion of the Strategic Planning Retreat, SGR reviewed the results of comments received from the Advance City Council Interviews to help ensure that the projects and processes the Council was pursuing alligned with their respective desired legacies following their service on the governing body. • We found solutions to community problems & issues. • We successfully addressed A1A safety issues. • We listened and reacted to our citizens. • We addressed ADA challenges for our residents. • We resolved community flooding concerns. • We developed the Civic Hub & Amphitheater as public gathering places in our community. • We championed Environmental Responsibility standards. POST -RETREAT CITY COUNCIL PRIORITIZATION PROCESS The City Council asked staff to hold a Post -Retreat Budget Workshop on April 21st where they had the opportunity to review the various proposed projects and initiatives, as well as other significant capital projects prior to undertaking a ranking process of their Strategic Priorities. As part of their deliberations, the City Council determined that some of the items that were presented at the Strategic Planning Retreat do not necessarily rise to the level of being a Strategic Priority (i.e., some projects and/or initiatives discussed are important to be included as part of the Strategic Planning process, but don't necessarily require prioritization.) Such items have been characterized as projects and/or initiatives that that the City is required to do (e.g., Florida Department of Environmental Protection mandates), or alternatively, projects and/or initiatives that achieve City Council consensus that can easily be incorporated into operating and capital budgets (e.g. "no brainers") that similarly do not need to be prioritized. 17 Given that approach, the City Council was asked to participate in an exercise to capture their overall proposed Strategic Priorities Post -Retreat through a process whereby each Council Member indicated with a "✓" their top five (5) priorities, regardless of which particular Pillar they may be under (i.e., each Council Member had a total of five votes.) The priorities receiving the top votes were ranked as short-term, and the remaining priorities were identified as either intermediate or long-term based upon a natural break in the balance of the votes cast. Recognizing that many Current/Ongoing Priorities are multiyear in nature, any Current/Ongoing High -Ranking Priority Priorities that received two or more votes in the 2021 City Council rankings and/or were advanced in the current Fiscal Year were carried forward to ensure an understanding that they will be continued going forward into FY 2023. Proposed New Priorities that were presented in the Fiscal Year 2023 Strategic Planning Retreat but were removed by City Council consensus in the April 21' Council Budget Workshop have been identified as strikethrough for tracking purposes in this report. As was the case in last year's rankings, some projects that were ultimately identified by the City Council as intermediate and/or long-term may still be undertaken in the upcoming and subsequent fiscal years for regulatory compliance or due to inherent multi- year financing and implementation strategies. The following section reflects the results of the City Council's ranking of Priorities, with the Short - Term Priorities highlighted in Green font, Intermediate Priorities highlighted in Orange font, and Long -Term Priorities highlighted in Purple font, along with their respective votes: Multi -Modal Pillar Current/Ongoing High -Ranking Priority: ✓ Presidential Streets Neighborhood Master Plan - $150,000 Initial Year, subsequent years $TBD. (A multi -year project involving an in-depth study of the current infrastructure status of the subject area to include proposed improvements to streets, sidewalks, flooding, stop sign placement, traffic flow, related resiliency initiatives, sewer, GIS mapping, paid parking & enhanced handicapped beach access.) New Priorities: FDOT-A1A Improvement Funding re: Implementation Strategies - $TBD Improved Beach Accessibility & User Experience - $TBD Thurm Boulevard Improvements $2M + Sidewalks (Non Presidential Streets) $84,516 18 Sense of Place Pillar Current/Ongoing High -Ranking Priorities: ✓ Cherie Down Park Acquisition and Redevelopment - $1.5M ✓ Canaveral City Park Redevelopment—$250K ✓ Veterans Park - $210K ✓ Phase 1 Civic Hub (formerly The Promenade) Property Acquisition & Demolition - $1.2M New Priorities: Canaveral City Park Concession, Press Box & Storage Building - $230K Phase 2 Civic Hub (formerly The Promenade) - $500K 1st Year, $800K 2nd Year Galactic Park - $70K Sustainability & Resiliency Pillar Current/Ongoing High -Ranking Priorities: ✓ Sanitary Sewer Infrastructure GIS Mapping and Inspection - $100K p/y over next 5-Years ✓ Sodium Bisulfite - $65K ✓ Long Point Road Estuary Park - $750K (50% Grant Funded) New Priorities: Resiliency Action Plan (RAP): o Alternative Fuel Vehicle (CED) - $40,000 o Alternative Fuel Vehicle (LS) - $40,000 o Alternative Fuel Vehicle (PWS) - $45,000 o Solar Streetlight Conversion Continuation - $58,000 p/y o BCSO Building Solar Array - $100,000 o PWS Administration Building Rooftop Solar Array - $24,000 o Educational Video Series - $12,000 o Sea Oat Planting Initiative $11,200 p/y 19 Environmental Innovation Corridor Project - $TBD Center Steet Drainage Basin Improvements (Phase 1 Pump Station) - $850K West Central Boulevard Wet Pond $2,262,150 Collection System Upgrade - $65,000 Central Ditch Improvements - $492,000 WRF SCADA System - $450,000 Deep Injection Well - $1.4M+ Community Engagement Pillar Current/Ongoing High -Ranking Priority: ✓ Re -Visioning Project - $10K New Priorities: (None Proposed for FY 2023) Economic Vitality & Development Pillar Current/Ongoing High -Ranking Priority: ✓ Oak Lane Paving & Storm Water Project - $845K New Priorities: Lot Aggregation Program - $TBD Development of Metrics & Key Performance Indicators (KPI) for municipal operations (Florida Benchmark Consortium membership) - $TBD Hire Full -Time Economic Development Staff Position - $TBD Explore reduction in City's LDR Parking Minimums with added benefit to reduce storm runoff utilizing porous surfaces - $TBD Neighborhood Commercial Zoning - $TBD 20 CLOSING COMMENTS The City of Cape Canaveral is to be congratulated for building upon last year's effort to revamp their strategic planning process to better articulate and track the community's strategic direction for the upcoming years. The City's Strategic Plan is like a GPS navigation system, where the destination is identified at the front end (Vision), the mode in which you desire to travel such as expressways, toll roads, etc. (Mission & Values) provide direction, and your waypoints, stops, and sights along the way (Pillars) ensure that you are attaining the important reasons behind the journey. That said, just as the GPS navigation system will offer options and detours based upon traffic, construction, and/or accidents to allow the successful navigation around unforeseen issues at the start of the journey, the City's Strategic Plan is developed at a moment in time based upon the best information that is available during its creation and adoption. The City of Cape Canaveral will without doubt encounter economic challenges, state, and federal legislation, changing public service expectations, and other factors which will impact the final approved Strategic Plan, which will require adjustments from time to time as the community embarks on its journey to achieve its desired vision. SGR recommends that the Strategic Plan be revisited following the proposed renewed Community Re -Visioning Project to ensure the Vision, Mission, Values, Pillars, and Priorities reflect alignment with the expectations of the community, City Council, and the Administration. In future years, SGR recommends that Actionable Items and/or Key Success Indicators (KSI's) be developed for each Priority so that the organization has a clear understanding of the desired results as expressed by the City Council, along with assigning responsible Departments and action steps to track the future progress of efforts for each Priority in the maturation of the City's Strategic Planning process. Strategic Government Resources is pleased and honored to continue its relationship with the City of Cape Canaveral as it refines its Strategic Plan. We look forward to following your progression as you embark on this exciting journey! 21 ITEM # 11 City of Cape Canaveral John DeLeo, Administrative/Financial Director P.O. Box 326 Cape Canaveral, FL 32920 (321) 868-1230 (321) 868-1248 fax j.deleo@cityofcapecanaveral.org Memo TO: The Honorable Mayor and Members of the City Council VIA: Todd Morley, City Manager FROM: John DeLeo, Administrative/Financial Services Director DATE: April 18, 2022 RE: Monthly Financial Report — March 2022 Staff is pleased to present the Monthly Financial Report for the period ending March 31, 2022. At this point in the Fiscal Year, the Year to Date Actuals should be 50% of the total annual budget. Total General Fund Departmental costs are above target at 52.8%. Administrative Services is running below target at 45.5%. Fire Rescue and Protective Services combined costs are over target by 4.2%. Community/Economic Development and Building/Code Enforcement are under cost by 23.9%. Leisure Services is 17.4% below target. Non -Departmental expenditures are over budgetary projections at 54%. The Community Redevelopment Agency (CRA) has incurred $3,560,969 of expenses for the current Fiscal Year. Wastewater Fund overall costs are above target at 53%. The Stormwater Fund is under target cost at 36.6%. The City's General Fund investments total $7,817,077.99; Special Revenue investments total $396,746.69; and Enterprise Fund investments total $564,126.50. The Grand total of all investments is $8,777,951.18. The Annual Rate of Return for each Investment is attached. If you have questions or wish anything additional, please contact me. City of Cape Canaveral Fund Narrative Period Ended March 31, 2022 Revenue Ad Valorem Tax To date, the City has received 93.2% of Ad Valorem revenue. The City should have seen the highest income in December and less income as the fiscal year continues. Local Option Gas Tax This amount represents actuals for October through January and accruals for February and March. It is slightly above target at 52.0%. Franchise Fees, Utility Service Taxes and Communications Service Tax This amount represents actuals for October through January and accruals for February and March. These are close to target at 48.6%. Permits and Licenses Permits and Licenses are below target at 33.2%. This will see greatest revenue in August/September when the BTR renewals are mailed out. State Shared Revenues This amount represents actuals for October through January and accruals for February and March. This revenue source includes State Sales Tax, Municipal Gas Tax, Mobile Home Licenses, Alcoholic Beverage Licenses, and Local 1/2 Cent Sales Tax. These are above target at 53.1%. Garbage and Recycling Revenues This amount represents actual collections for October through February and an accrual for March. These are right on target at 50.6%. Recreation Fees (Leisure Services) Recreation Fees are above target at 54.6%. This revenue source continues to have unknown ramifications of COVID-19, but seem to have rebounded. Investment Income Investment Income is below target at 25.4%. This is a direct result of a fluctuating market in the rate of return. Future events may affect current rate of return. Utility Operating Income (Wastewater Fund) This amount represents actual collections for October through February and an accrual for March. It is right on target at 50.4%. Stormwater Utility Fees (Stormwater Fund) This amount represents actual collections for October through February and an accrual for March. It is below target at 47.0%. City of Cape Canaveral Statement of Revenues & Expenditures Period Ended March 31,2022 GENERAL FUND FY 2021-2022 MAR 22 YTD %OF TARGET BUDGET ACTUAL BUDGET ACTUAL REVENUE Cash Forward 1,401,200 0.0% 700,600 Cash Forward- R&R 595,500 0.0% 297,750 Ad Valorem Taxes 5,138,467 4,787,906 93.2% 2,569,234 Local Option Gas Tax 320,000 166,548 52.0% 160,000 Franchise Fees 844,168 410,353 48.6% 422,084 Utility Taxes 1,237,596 605,509 48.9% 618,798 Communications Service Tax 392,450 189,245 48.2% 196,225 Permits & Licenses 666,800 221,673 33.2% 333,400 Impact Fees 701,250 1,380 0.2% 350,625 State Grants 253,600 0.0% 126,800 State Shared Revenue 946,795 502,569 53.1% 473,398 Local Shared Revenue 138,918 0.0% 69,459 Charges for Services 24,250 12,072 49.8% 12,125 Garbage & Recycling Revenue 1,216,484 615,275 50.6% 608,242 Recreation Fees 75,375 41,151 54.6% 37,688 Fines & Forfeitures 14,325 5,142 35.9% 7,163 Interest Income 57,270 14,540 25.4% 28,635 Fire Hydrant Rental Fee 81,800 34,216 41.8% 40,900 Miscellaneous Revenue 95,300 18,355 19.3% 47,650 PAL Program Revenue 41,000 52,592 128.3% 20,500 Transfer from School Guard Crossing Fund 2,050 0.0% 1,025 Transfer from CRA Fund 686,093 774,055 112.8% 343,047 Contribution from Wastewater Fund 707,506 353,753 50.0% 353,753 Contribution from Stormwater Fund 19,566 9,783 50.0% 9,783 Loan Proceeds 3,950,000 1,850,000 46.8% 1,975,000 TOTAL REVENUES $ 19,607,763 $ 10,666,116 54.4% $ 9,803,882 EXPENDITURE Legislative 74,948 43,850 58.5% 37,474 Administrative Services 575,650 261,776 45.5% 287,825 Comm Dev/Code Enf/Econ Development 791,259 336,534 42.5% 395,630 Protective Services 3,309,761 1,872,760 56.6% 1,654,881 Fire/Rescue Services 2,647,475 1,259,753 47.6% 1,323,738 Building 330,190 111,035 33.6% 165,095 Infrastructure Maintenance 1,424,460 833,851 58.5% 712,230 Community and Cultural Affairs 295,128 97,406 33.0% 147,564 Leisure Services 1,348,753 440,082 32.6% 674,377 Legal Services 297,432 70,504 23.7% 148,716 Solid Waste 1,211,916 503,960 41.6% 605,958 Debt Service 1,292,475 1,368,616 105.9% 646,238 Non-Departmental 5,842,823 3,154,570 54.0% 2,921,412 Contingency 165,493 0.0% 82,747 TOTAL EXPENDITURE $ 19,607,763 $ 10,354,697 52.8% $ 9,803,882 Excess of Revenues Over/(Under) Expenditures $ 311,419 Page 1 of 6 City of Cape Canaveral Statement of Revenues & Expenditures Period Ended March 31,2022 POLICE EDUCATION FUND FY 2021-2022 MAR 22 YTD %OF TARGET BUDGET ACTUAL BUDGET ACTUAL REVENUE Police Education Income 1,380 453 32.8% 690 Interest Income 230 51 22.0% 115 TOTAL REVENUES $ 1,610 $ 503 31.3% $ 805 EXPENDITURE Education &Training - 0.0% - Contingency 1,610 0.0% 805 TOTAL EXPENDITURES $1,610 $ - 0.0% $ 805 Excess of Revenues Over/ (Under) Expenditures $ 503 FIRE PROTECTION FUND FY 2021-2022 MAR 22 YTD %OF TARGET BUDGET ACTUAL BUDGET ACTUAL REVENUE Cash Forward R&R - 0.0% - Interest Income 504 130 25.8% 252 Impact Fees 9,500 0.0% 4,750 TOTAL REVENUES $ 10,004 $ 130 1.3% $ 5,002 EXPENDITURE Transfer to General Fund - 0.0% - Contingency 10,004 0.0% 5,002 TOTAL EXPENDITURES $ 10,004 $ - 0.0% $ 5,002 Excess of Revenues Over/ (Under) Expenditures $ 130 Page 2 of 6 City of Cape Canaveral Statement of Revenues & Expenditures Period Ended March 31,2022 SCHOOL CROSSING GUARD FUND FY 2021-2022 MAR 22 YTD %OF TARGET BUDGET ACTUAL BUDGET ACTUAL REVENUE Cash Forward 1,200 0.0% 600 Parking Fine Surcharge 850 298 35.0% 425 Interest Income - 0.0% - TOTAL REVENUES $ 2,050 $ 298 14.5% $ 1,025 EXPENDITURE Transfer to General Fund 2,050 0.0% 1,025 Contingency - 0.0% - TOTAL EXPENDITURES $ 2,050 $ - 0.0% $ 1,025 Excess of Revenues Over/ (Under) Expenditures $ 298 LIBRARY FUND FY 2021-2022 MAR 22 YTD %OF TARGET BUDGET ACTUAL BUDGET ACTUAL REVENUE Cash Forward - 0.0% - Ad Valorem Taxes 67,481 62,942 93.3% 33,741 Ad Valorem Tax Delinquent 50 0.0% 25 Tax Penalty Income 60 11 18.5% 30 Interest Income 6,180 1,422 23.0% 3,090 Interest-Library Impact Fees - 0.0% - Interest-Tax Collections 42 3 8.0% 21 Impact Fees- Library 12,100 240 2.0% 6,050 Miscellaneous Revenue - 0.0% - TOTAL REVENUES $ 85,913 $ 64,618 75.2% $ 42,957 EXPENDITURE Operating Expenses 40,100 17,731 44.2% 20,050 Capital Purchases 30,000 8,433 28.1% 15,000 Contingency 15,813 0.0% 7,907 TOTAL EXPENDITURES $ 85,913 $ 26,163 30.5% $ 42,957 Excess of Revenues Over/ (Under) Expenditures $ 38,455 Page 3 of 6 City of Cape Canaveral Statement of Revenues & Expenditures Period Ended March 31,2022 CAPE CANAVERAL COMMUNITY REDEVELOPMENT AGENCY FY 2021-2022 MAR 22 YTD %OF TARGET BUDGET ACTUAL BUDGET ACTUAL REVENUE Cash Forward - 0.0% Shared Revenue from Cape Canaveral 943,062 943,062 100.0% 471,531 Shared Revenue from Brevard County 943,062 943,062 100.0% 471,531 Interest Income 288 0.0% 144 Transfer from General Fund 3,793,193 1,850,000 48.8% 1,896,597 Transfer from Stormwater 65,000 65,000 100.0% 32,500 TOTAL REVENUES $ 5,744,605 $ 3,801,124 66.2% $ 2,872,303 EXPENDITURE Operating Expenses 11,559 565 4.9% 5,780 Capital Purchases 4,783,693 2,734,026 57.2% 2,391,847 Debt Service 938,417 826,379 88.1% 469,209 Contingency 10,936 0.0% 5,468 TOTAL EXPENDITURES $ 5,744,605 $ 3,560,969 62.0% $ 2,872,303 Excess of Revenues Over/ (Under) Expenditures $ 240,155 LAW ENFORCEMENT TRUST FUND FY 2021-2022 MAR 22 YTD %OF TARGET BUDGET ACTUAL BUDGET ACTUAL REVENUE Cash Forward 7,526 3,763 50.0% 3,763 Contraband Income 1,000 363 36.3% 500 Interest-State 45 7 16.1% 23 TOTAL REVENUES $ 8,571 $ 4,133 48.2% $ 4,286 EXPENDITURE School Resource Officer 6,203 3,102 50.0% 3,102 Contingency 2,368 0.0% 1,184 TOTAL EXPENDITURES $ 8,571 $ 3,102 36.2% $ 4,286 Excess of Revenues Over/ (Under) Expenditures $ 1,032 Page 4 of 6 City of Cape Canaver Statement of Revenues & Expenditures Period Ended March 31,2022 WASTEWATER ENTERPRISE FUND FY 2021-2022 MAR 22 YTD %OF TARGET BUDGET ACTUAL BUDGET ACTUAL REVENUE Cash Forward 434,000 0.0% 217,000 Utility Operating Income 4,056,805 2,044,563 50.4% 2,028,403 Utility Penalty Income 62,015 19,499 31.4% 31,008 Sewer Assessment Fees 84,000 4,046 4.8% 42,000 Reuse Hook-Up Fees 2,925 0.0% 1,463 Reclaimed Water Revenue 91,650 45,672 49.8% 45,825 Investment Income 6,240 1,251 20.1% 3,120 Sale of Fixed Assets 2,000 0.0% 1,000 Interfund Transfer - 0.0% - Transfer from CC CRA Fund 52,324 52,324 100.0% 26,162 SRF Loan Proceeds 2,096,500 1,398,621 66.7% 1,048,250 State Grants - 128,400 0.0% - Miscellaneous Income 2,000 79,802 3990.1% 1,000 TOTAL REVENUES $ 6,890,459 $ 3,774,178 54.8% $ 3,445,230 EXPENDITURE Personal Services 1,683,277 806,664 47.9% 841,639 Operating Expenses 1,338,021 541,785 40.5% 669,011 Debt Service 551,629 314,862 57.1% 275,815 Capital Purchases 2,530,500 1,636,717 64.7% 1,265,250 Contribution to General Fund 707,506 353,753 50.0% 353,753 Contingency 79,526 0.0% 39,763 TOTAL EXPENSES $ 6,890,459 $ 3,653,781 53.0% $ 3,445,230 Excess of Revenues Over/ (Under) Expenses $ 120,397 Page 5 of 6 City of Cape Canaveral Statement of Revenues & Expenditures Period Ended March 31,2022 STORMWATER ENTERPRISE FUND FY 2021-2022 MAR 22 YTD %OF TARGET BUDGET ACTUAL BUDGET ACTUAL REVENUE Cash Forward 205,100 0.0% 102,550 Stormwater Utility Fees 1,159,200 544,571 47.0% 579,600 Investment Income 2,376 948 39.9% 1,188 Miscellaneous Income - 11,752 0.0% - Grant-FIND 131,400 0.0% 65,700 TOTAL REVENUES $ 1,498,076 $ 557,270 37.2% $ 749,038 EXPENDITURE Personal Services 323,291 160,362 49.6% 161,646 Operating Expenses 295,590 87,872 29.7% 147,795 Capital Purchases 336,500 225,110 66.9% 168,250 Contribution to General Fund 19,566 9,783 50.0% 9,783 Transfer to CRA 65,000 65,000 100.0% 32,500 Contingency 458,129 0.0% 229,065 TOTAL EXPENSES $ 1,498,076 $ 548,127 36.6% $ 749,038 Excess of Revenues Over/ (Under) Expenses $ 9,143 Page 6 of 6 Florida State Treasury- Special Purpose Investment Account (SPIA) & FL SAFE As of March 31,2022 the following funds were invested with the State of Florida Division of Treasury,with a rate of return 0.49 Interest earned for the month: $ 2,196.21 General Fund Restricted (by outside party) Total Restricted $ - Committed(Constrained by Council) Expansion Recreation 44,212.74 Expansion Police 33,473.50 Capital Equipment Renewal&Replacement 656,808.22 Total Committed $ 734,494.45 Assigned-General Fund Emergency Reserve $ 1,495,349.01 Unassigned $ 710,600.91 Total General Fund SPIA Investments: $ 2,940,444.38 Florida Safe General Fund Emergency Reserve-0.06%(average monthly) 1,253,277.82 Florida Safe Combined-Note 2017-0.06%(average monthly) 749,949.15 Florida Safe Note 2021 -0.06%(average monthly) 250,258.66 Florida Safe ARPA Reserve-0.06%(average monthly) 2,623,147.98 $ 4,876,633.61 Total General Fund Florida Safe Investments: $ 4,876,633.61 Total General Fund Investments: $ 7,817,077.99 Special Revenue Funds Restricted (by outside party) Police Education Fund 12,495.56 Aerial Fund 32,097.26 School Crossing Guard Fund - Library Fund 165,116.38 Library Fund Restricted 185,249.35 Law Enforcement Trust Fund 1,788.15 Capital Expansion Funds: Fire Rescue Capital Expansion - General Government Capital Expansion Total Restricted $ 396,746.69 Total Special Revenue Fund SPIA Investments: $ 396,746.69 Enterprise Funds Wastewater Fund: Wastewater General-Unrestricted - Wastewater Fund Renewal&Replacement 303,876.03 $ 303,876.03 Stormwater Fund: Stormwater Fund-Unrestricted - Stormwater Fund Renewal&Replacement 260,250.47 $ 260,250.47 Total Enterprise Fund SPIA Investments: TOTAL SPIA&FLSAFE INVESTMENTS $ 8,777,951.18 CITY OF CAPE CANAVERAL CITY COUNCIL MEETING • MAY 17, 2022 AGENDA ITEM SUMMARY • ITEM # 12 Subject: ProChamps Update — receive Report and no action to be taken. Item is presented for informational purposes only and no action will be taken. Department: Community and Economic Development Summary: At its December 21, 2021 Special Meeting, the Council requested that Staff prepare additional updates on the implementation of the ProChamps vacation rental platform. The following is provided: Oct 1 — Dec 31 Jan 2022 Feb 2022 Mar 2022 Apr 2022 TOTAL No. of Registered 133 22 13 4 tbd 172 Properties Remittance to $28,200 $4,500 $2,700 $900 tbd $36,300 City Vacation Rental BTRs 22 12 10 6 tbd 50 Issued Courtesy 180 0 0 1 107 288 Notices Sent NOV Issued 0 0 0 0 1 1 Number of Complaints 11 6 10 1 tbd 28 Hearings Scheduled Submitting Department Director: David Dickey Date: 5/9/22 Attachment: n/a Financial Impact: Staff time and effort to prepare this agenda item. Reviewed by Administrative/Financial Services Director: John DeLeo Date: 5/9/22 The City Manager recommends the City Council take the following action: Receive Report and no action to be taken. Approved by City Manager: Todd Morley Date: 5/9/22 As Presented 5/17/2022 City of Cape Canaveral, Florida SGR STRATEGIC GOVERNMENT RESOURCES City Council Strategic Planning Retreat Summary Report March 30, 2022 Table of Contents BACKGROUND' 3 SWOT ANALYSIS: COMMENTS RECEIVED FROM COMMUNITY VISIONING SESSIONS, CITY COUNCIL INTERVIEWS & SENIOR STAFF WORKSHOP 4 STRENGTHS:4 WEAKNESSES: 5 OPPORTUNITIES: 6 THREATS: 7 SUMMARY OF PRELIMINARY FEEDBACK FROM THE COMMUNITY VISIONING PROJECT 8 WHAT ARE THE THINGS YOU HOPE WILL STAY THE SAME ABOUT CAPE CANAVERAL? 8 WHAT ARE THE THINGS WOULD YOU LIKE TO CHANGE ABOUT CAPE CANAVERAL? 8 WHAT AMENII1ES SHOULD BE ADDED (OR IMPROVED) WITHIN THE CITY OF CAPE CANAVERAL? 9 WHAT SHOULD CAPE CANAVERAL HAVE IN TEN YEARS THAT IT DOES NOT PRESENTLY HAVE OR OFFER? 10 CAPE CANAVERAL VISION STATEMENT 10 CAPE CANAVERAL MISSION STATEMENT 11 CAPE CANAVERAL ORGANIZATIONAL VALUES 12 STRATEGIC PLAN PILLARS & PROPOSED STATEMENTS 13 STAFF PRESENTATIONS REGARDING CURRENT PROJECTS & INITIATIVES 13 STAFF PRESENTATIONS REGARDING PROPOSED PROJECTS & INITIATIVES 14 CITY COUNCIL "BLUE SKY" STRATEGIC PROJECTS & INITIATIVES 15 WHAT DO YOU WANT THIS CITY COUNCIL' S LEGACY TO BE? 16 POST -RETREAT CITY COUNCIL PRIORITIZATION PROCESS 16 Multi -Modal Pillar 17 Current/Ongoing High -Ranking Priority: 17 New Priorities: 17 Sense of Place Pillar 17 Current/Ongoing High -Ranking Priorities 17 New Priorities: 17 Sustainability & Resiliency Pillar 17 Current/Ongoing High -Ranking Priorities 17 New Priorities: 18 Community Engagement Pillar 18 Current/Ongoing High -Ranking Priority: 18 New Priorities: 18 Economic Vitality & Development Pillar 18 CLOSING COMMENTS 19 2 BACKGROUND: The City of Cape Canaveral engaged Strategic Government Resources (SGR) to facilitate the March 30, 2022, Strategic Planning Retreat to review the status of the City's Vision, Mission, and Goals, coupled with a review of current major initiatives and projects and the presentation of proposed new strategic initiatives and projects by the Senior Staff and/or advanced by the City Council. This represented the second year that the City has worked with SGR on their Strategic Planning process, and the effort included preliminary information SGR secured from its companion engagement by the City to undertake a renewed Community Visioning Project to update the previous "Envision Cape Canaveral" undertaken by the East Central Florida Planning Council (ECFPC) in 2009. The 2022 Strategic Planning process involved SGR meeting with the City's Senior Staff in a half - day Pre -Retreat Workshop on March 14, 2022 which involved a briefing on the preliminary information secured from the renewed Community Visioning Project, a review of the City's current Mission, Vision, and Values; a Staff review/update on Departmental progress on current significant initiatives/projects in the City's current Strategic Plan; the development of an updated SWOT Analysis; discussions regarding emerging Departmental issues coupled that Staff believed could impact the future of the City; and the soliciting of input regarding possible new initiatives and/or projects Senior Staff desired to present at the March 30' City Council Strategic Planning Retreat. Preparation also involved pre -Retreat individual interviews with the Mayor, each City Council Member, and the City Manager to secure feedback from each of them to gauge insights on their individual thoughts regarding the current and future direction of the community and organization. The feedback received, coupled with a review of leading governance practices served as the foundation for the March 30, 2022, Strategic Planning Retreat. During the Retreat, SGR provided an introductory overview of the framework for the City's Strategic Planning process. The presentation highlighted the importance of organizational Mission, Vision, and Values, as well as the need for both staff and the City Council to be creative and think differently about how they can identify emerging operational and community issues and develop progressive and innovative response strategies utilizing an interdepartmental focus. The preparation also involved an outreach to solicit greater input from the City Council into the Strategic Visioning process and to encourage a transition of the City's Strategic Plan to include more initiatives/programs, in contrast to the historic Staff -driven list of proposed capital projects. SGR also provided an overview of the "Great Resignation/Reset" trends and impacts to local governments at the opening of the Retreat to brief the City Council on one of the largest and most impactful issues local governments are facing regarding recruiting and retaining qualified staff in the post-COVID employment landscape. Given the recent conclusion of the third and final Community Visioning Session as part of the Community Visioning Project, SGR briefed the City Council on the preliminary trends and drivers identified to date through the community engagement sessions so that they could be taken into account as part of the City's Strategic Planning efforts for the upcoming Fiscal Year. This included 3 information on the identification of the City's Strengths, Weaknesses, Opportunities, and Threats, coupled with feedback regarding what participants in the sessions had identified as projects, programs and/or initiatives that they desired to change, stay the same, possible amenities to be added or improved, and desired amenities, programs and/or services in Cape Canaveral looking out ten years. City Council Members were subsequently engaged in a highly interactive exercise to solicit their collective thoughts and perceptions on the City's current Vision, Mission, and Goals, what they mean to each of them, with an eye towards any potential amendments/revisions that may be desired. The final revised Vision, Mission, and Goals are intended to serve as the foundation for the City's revised Strategic Plan. The Retreat also involved a series of high-level updates by Senior Staff highlighting completed projects since the previous Strategic Planning Session, followed by proposed and emerging projects and initiatives for consideration. The City Council reviewed the progress made to date on the City's current projects and initiatives, discussed the emerging issues and response strategies at a high level, and advanced various additional items they were interested in considering going forward. Post -Retreat, the City Council held a Special Budget Review Session on April 21st where they had the opportunity to review in greater detail the current and proposed projects and/or initiatives as well as other projects of a smaller nature in the City's proposed FY 2023 Capital Improvement Program (CIP.) At that session, The City Council ultimately pulled some of the proposed projects from further consideration and refined the list of projects and/or initiatives that were grouped under the City's five Strategic Pillars which were subsequently voted on by each Council Member to determine the City's Short, Mid, and Long -Term Priorities based upon the level of support each Priority received from the voting process. This report provides an overview of the material that was discussed at the Strategic Planning Retreat and the outcome of the City Council prioritization process. SWOT ANALYSIS: COMMENTS RECEIVED FROM COMMUNITY VISIONING SESSIONS, CITY COUNCIL INTERVIEWS & SENIOR STAFF WORKSHOP The following information regarding the City's leading Strengths, Weaknesses, Opportunities, and Threats secured from the Community Visioning Sessions, the Senior Staff Pre -Retreat Workshop, and the advance City Council interview sessions. STRENGTHS: • Sense of Community (Small Town Feel / Safety / Neighbors / Community Engagement) • Natural Features (Climate / Beach / Ocean / River / Fishing) • Location (Accessible to Orlando / Other Cities / Weather / Beach /Riverfront & Recreational Opportunities) • Kennedy Space Center (Employment & Tourism) 4 • Port Canaveral/Cruise Ships • Multi -Modal (Trails / Bike Paths / Sidewalks) • Schools • Library / Recreation Center • Building Height Limitations • Dogs Not Permitted on Beach • Green Space (Trees & Parks) • Public Art • Environmental Resiliency / Sustainability • Governance • Historical / Archaeological Sites • Safe Community • Tourism • Nimble Size — Adaptability • Good/Efficient Municipal Services • Passionate & Engaged Stakeholders (both on-line & in -person) • Brand Versatility • Internal Staff Skillsets • New Facilities & Ability to Finance New Capital Projects / Low Debt Ratio • Make -Up of Tax Base • Low Tax Rate • Strong Finances • Good Business Culture • City's On -Line Presence • Good Internal Cross Communications • Good & Accessible Staff • Close -Knit, Small -Town Community • Succession Planning Initiatives • Excellent "Corporate Culture" — Public Service as a Calling • Employees are Valued • Focus on Sustainability & Resilience • Contracted Public Safety Services (Police & Fire) • Amenities — Parks & Greenspaces • Wastewater Treatment Capacity • Low Residential Solid Waste Rates • Excellent Institutional Knowledge • Ability to Address COVID-19 Hazards • Increased Cooperation with Surrounding Communities • Strong Infrastructure • Multi -Generational Facility WEAKNESSES: • A1A Safety (Traffic / Pedestrian Safety / Noise) • Declining Sense of Community (Small Town Feel / Neighbors / Community Engagement) • Relationship with Port Canaveral • Growth Management Concerns (Affordability / Traffic) 5 • Hotel Development • Limited Protection of Green Space & Trees • Tourists vs. Residents • Appearance of Businesses on A1A • Lack of a Cape Canaveral Gateway Feature / Welcome Center • Crime, Drugs & Impact on Safety • Limited Land for Development • Short -Term Rentals • No Downtown Area/City Center • Limited Citizen Engagement • Infrastructure Needs (Stormwater / Streets / Utilities) • Limited Parking • Dog Beach Not Available • Too Many Hotels • Limited Retail/Restaurants / Grocery Shopping Options • Location — Hurricanes • Tallahassee & State Legislative Mandates and Limits on Local Control • Limited Staff Size/Depth • Community Generational Gap in Communications • Community Economic Gap/Disparities • Limited Walkability/Biking to Commercial Centers • ADA Issues in ROW's • Reliance on Tourism Industry • Short -Term Rental Impacts • Peacocks • Aging Population and Impact on Boards & Commissions, Diversity, & Socio-Economic Demographics • Police Department Serves 2 "Masters" • Reluctance of Residents to Consider Running for Public Office • Community's Resistance to Change • Governance & Involving the Public in Decision -Making • Non -Compliant Businesses • Blight on Commercial & Some Residential Areas / Code Enforcement Compliance OPPORTUNITIES: • Kennedy Space Center / Space Force / Rocket Launches • Port Canaveral / Cruise Ships • Tourism • Short -Term Rental /Better Tracking of 7-Day Rentals & Revenues to City • Natural Features (Climate / Beach / Ocean / River / Fishing / Other Activities) • Multi -Generational Facility (MGF) • Public -Private -Partnerships (P3's) • Connecting "Orphan" Sidewalks • More Mixed -Use Options (Retail / Restaurants / Grocery Shopping) 6 • Enhanced Safety • Enhanced Code Enforcement in Residential Areas • Investment in Youth/Kids • Need for Farmer's Market • Rebrand (The Space Between) • STEM Vacation Opportunities • Promote Environmental Resiliency (Solar Facilities / EV Charging Stations) • Need for Downtown Area / City Center • Facility to Showcase Small Local Businesses & Artists • Improved Tree Protection & Restoration • Underground More Utilities • Need for Upscale Apartments • Increased Citizen Involvement (Especially Younger Demographics) • Redevelop Blighted Properties • Need for Cape Canaveral Gateway Feature / Welcome Center • Infrastructure Needs (Stormwater, Streets, Utilities) • Redevelopment Potential & CRA Funding • Location — Beach & Port • Capital Bonding Capacity (Low Debt Ratio)/CRA Financing • Eligibility for Grant Funding • Wastewater Capacity & Water Capacity from Cocoa • Ability to Attract Businesses • Post-COVID Retail Opportunities • Increased Potential in Housing Turnover to Attract New Families to Community • Resiliency & Time to Prepare for the Future • More Owner -Occupied Housing • Desire to Keep Residential Character of Community • Exceptional Quality of Life • Enhanced Access to Beach, Boardwalks & Dog -Park Friendly THREATS: • Too Much Change / Growth / Development • Declining Sense of Community (Small Town Feel / Neighbors / Community Engagement) • A1A Safety (Traffic / Pedestrian Safety / Noise) • Limited Space • Unkept Properties / Declining Curb Appeal • Too Much Tourism • Climate Change (Rising Sea Levels / Hurricanes & Weather) • Loss of Green Space • Fiscal Constraints (Inflation / Cost of Living & Taxes) • Crime / Safety / Drugs • Limited Parking • Resident vs. Non -Resident Access to Community Facilities • No Downtown Area / City Center • Impact of Port Canaveral & Associated Parking Concerns 7 • Growth of Space Program / Space Force / Launches • Impact of Short -Term Rentals • Quality of Lagoon • Peacocks • Lack of Public Restroom Facilities Near Beach • Tallahassee & State Legislative Mandates and Limits on Local Control • Large Dependence on County Direction • Impacts of Decreased Homesteaded Properties vis-a-vis Hometown Feel • Inventory of Vacant Brick & Mortar Retail Storefronts • Aging Community Demographics • Sister Cities — Personnel & Development Projects • Lack of Civility in Public / Political Space / Political Ideology Chasm • Social Media & Misinformation • Inherent Challenges with Redevelopment vs. New Development • Ability to Provide Residents Time to become informed & Become Engaged in Community Decision - Making • Better Public Relations to Promote Cape Canaveral SUMMARY OF PRELIMINARY FEEDBACK FROM THE COMMUNITY VISIONING PROJECT Given the input received from the recent Community Visioning Project, SGR provided an overview of the preliminary trends and drivers identified to date through the community engagement sessions so that they could be taken into account as part of the City's Strategic Planning efforts for the upcoming Fiscal Year. WHAT ARE THE THINGS YOU HOPE WILL STAY THE SAME ABOUT CAPE CANAVERAL? • Beach Accessibility & Cleanliness (Keep Free Parking & No Meters on Streets) • Preservation of Natural Areas/Parks/Open Spaces • Sense of Community (Small Town Feel/Neighbors/Community Engagement) • Friday Fest • Affordability • Safety (Police/Fire/EMS) • Community Projects (e.g., Sea Oats Planting, etc.) • Multi -Modal Focus (Trails/Bike Paths/Sidewalks) • Public Art • Quality Municipal Services • Availability of Small Family -Owned Businesses • Residential Zoning on Waterfronts (Ocean & River) & Limited Building Heights • Community Environmental Sustainability Focus WHAT ARE THE THINGS WOULD YOU LIKE TO CHANGE ABOUT CAPE CANAVERAL? • Rebrand (The Space Between) • Need for Downtown Area/City Center 8 • More Retail/Restaurants/Grocery Shopping Options • Appearance of Businesses on A1A • Limit/Prevent Future Hotel Development • Municipal Governance/Resident Relationship • Need For Cape Canaveral Gateway Feature/Welcome Center • Reduce Signage & Banners along Roadways • Infrastructure Improvements (Stormwater, Streets, Water & Wastewater Utilities) • Beach Accessibility & Cleanliness • Allow Dogs on Beach • A1A Safety (Traffic/Pedestrian Safety/Noise) • Expansion of Community Solar, Renewables, & EV Charging Stations • Enhanced Code Enforcement/Improved Community Curb Appeal • More Focus on Environmental Protection • Public Wi-Fi • Underground More Utilities • Increased Public Safety (Police/Fire & EMS) • More Tourism/Development/Short-Term Rentals • Less Tourism/Development/Short-Term Rentals • Affordable Housing Options • More Local Amenities & Activities WHAT AMENITIES SHOULD BE ADDED (OR IMPROVED) WITHIN THE CITY OF CAPE CANAVERAL? • Enhanced Multi -Modal Connections (Trails/Bike Paths/Sidewalks) • More Shade on Sidewalks/Bike Paths • Gateway Feature/Welcome Center to Cape Canaveral • Downtown Area/City Center • Adult Education/Recreation & Youth Activities • Expansion of Community Solar, Renewables, & EV Charging Stations • Expanded Dog Park • Dogs Allowed on Beach • Beach Access/Restrooms/Lifeguards/Amenities • Recreation Assets (Clay Tennis Courts/Pickleball Courts/Softball Fields/Swimming Pool) • Expanded Recycling Program • More Retail/Restaurants/Grocery Shopping Options • More Green/Open Space • Public Transportation Options to Orlando/Airport • Farmers Market • Public Parking Garage • A1A Safety (Traffic/Pedestrian Safety/Noise) • Adult Education/Recreation/Entertainment Options • Youth Programs & Facilities • Improved Community Appearance/Curb Appeal 9 • Improved Wayfinding Signage • Enhanced Public Safety (Police/Fire & EMS) WHAT SHOULD CAPE CANAVERAL HAVE IN TEN YEARS THAT IT DOES NOT PRESENTLY HAVE OR OFFER? • Enhanced Infrastructure (Stormwater, Streets/Water & Wastewater Utilities) • Expanded Municipal Services for both Residents & Visitors • Obtain Cherie Down Park as a City Beach Park • Improved Beach Access/Restrooms/Lifeguards/Amenities • Cape Canaveral Gateway Feature/Welcome Center • Maintain or Reduce Building Height Restrictions along Waterfront • Enhanced Multi -Modal Connections (Trails/Bike Paths/Sidewalks) • More Retail/Restaurants/Grocery Shopping Options • Expansion of Community Solar, Renewables, & EV Charging Stations • Government Use of Performance Measurement/Dashboards to Compare to Other Cities • Expanded Green Space (Trees & Parks) • Retirement & Assisted Living Facility • More Services For Aging Residents • Reduce Cape Canaveral's Carbon Footprint • Affordable Housing Options • Enhanced Code Enforcement/Community Curb Appeal • Enhanced Government Transparency • Public Transportation Options to Orlando/Airport • A1A Safety (Traffic/Pedestrian Safety/Noise/Appearance) • Improved Resilience to Flooding • Free Public Wi-Fi • Downtown Area/City Center • Community Amphitheater • Improved Safety & Evacuation Options During Hurricanes • Improved Health of Lagoon & Manatees • Energy Independence/Municipal Electric Utility • Strategy for Sustainable Growth • An Improved Community Reputation • Dogs Allowed on Beach • Municipal Organization Financial Stability • Splashpad/Community Pool • Synergy with Port Canaveral • Underground More Utilities • Brightline Train Stop at Port Canaveral CAPE CANAVERAL VISION STATEMENT A Vision Statement should provide a clear and vivid description of what the City of Cape Canaveral seeks to create in the future, i.e., the why. The Vision Statement describes where the organization hopes it will 10 be going in the future if they can fulfill their Mission. A community's Vision Statement should provide a clear and vivid description of what the City seeks to create in the future and typically does not change over the life of the Strategic Plan (e.g., 10-years). The City's current Vision Statement is as follows: We envision: A bikeable and walkable Cape Canaveral that retains and enhances its welcoming residential feel and celebrates its unique sense of place. A residential and business friendly atmosphere that is livable, attractive, safe, and inclusive. A sustainable coastal community that embraces the oceanside and riverside as key amenities, and supports and promotes local tourism, culture, recreation, resiliency, commerce, municipal civic interests, and education. We envision: Streetscapes with amenities such as low -impact development, bicycle facilities, covered transit stops and safe pedestrian crossings that encourage access to the beach, river, local neighborhoods, and adjacent communities. Improved "complete streets" will allow pedestrians to travel to intimate waterfront destinations and a walkable uptown core with ease and safety. Generous tree lined and well - lighted multi -use paths for bikes and pedestrians so anyone can walk or bicycle safely anywhere in town, day, or night. We envision: A welcoming community entrance that creates a sense of arrival and unique community identity as "The Space Between." The "uptown core" and other areas will contain an architecturally rich and unique mix of uses, with wide tree -shaded sidewalks and umbrella -covered cafe tables at restaurants and bistros where family and friends gather, interact, and enjoy refreshments and meals. We envision: An engaged and compassionate Community that: transforms blighted and unfinished buildings into attractive structures, offers City-wide green spaces, provides exceptional parks with ample shade, and supports businesses that enhance economic viability while serving our residents and visitors with goodwill. We envision: Open shorelines and rivers accessible to the public, including amenities that showcase the coastline while providing art and entertainment venues, which support our historical and cultural identity. The City is nearing the completion of the 2022 Community Visioning Project and one of the items that will be completed as part of that project will be a revised Vision Statement. In support of that initiative, residents and stakeholders are currently participating in a community survey process to provide some additional statistical ranking of priorities and programs identified in the Community Visioning Kick -Off Survey and three Community Visioning Sessions. Pending the completion of that project, the City will continue the use of the current Vision Statement for the purposes of this report. CAPE CANAVERAL MISSION STATEMENT A Mission Statement should provide the organization's purpose and objectives in the present, i.e., the what and how. The Mission Statement describes what you do, who you do it for and the benefit that it provides and should be consistent over the life of the Strategic Plan. The following represent the City's current Mission Statement followed by some slight changes in the proposed Mission Statement in red font based upon suggestions by the City Council and/or Senior Staff the in conjunction with the Retreat: 11 Current: The Mission of the City of Cape Canaveral government is to provide excellence in municipal services by supporting a high quality of life, fiscal responsibility, and leadership in environmental stewardship, sustainability, and resiliency, while celebrating diversity and fostering innovation. Proposed: The Mission of the City of Cape Canaveral is to provide excellence in municipal services by supporting a high quality of life, fiscal responsibility, leadership in environmental stewardship, celebrating our diversity, and fostering innovation. CAPE CANAVERAL ORGANIZATIONAL VALUES The following proposed changes to the City's current Organizational Values Statements in red font were suggested by the City Council and Senior Staff during the Retreat. The changes involved the following concepts: (1) Internal Strength: Replace "reinvigorated" with "commitment" and strike the word "corporate"; (2) Personal Liberty: Consider substituting Home Rule" for "Personal Liberty" with accompanying statement reflecting local government governance as closest to the people; and (3) Teamwork: The statement should also refence and/or include City Council as part of the organization. • Accountability: We have a responsibility to one another and the public to perform our jobs effectively, transparently, and efficiently and we take that responsibility seriously. • Civility: We treat all persons with kindness, dignity, and respect. • Commitment to Excellence: We believe our role is to make the City of Cape Canaveral the ideal Community for our residents, businesses, and visitors. • Communication: We communicate openly, transparently, clearly, directly and in a timely manner with one another and the Community. • Dedication: We are dedicated to performing our duties to the best of our abilities and going above and beyond to achieve high -quality results. • Diversity and Inclusivity: We believe there is value in diversity and celebrate our uniqueness within the organization, the Community, and the world. • Fiscal Responsibility: We are responsible stewards of the City's resources. Through professional management and transparent financial practices, we accrue the highest benefit from each tax dollar. • Fun: While we take our work seriously, we cultivate an environment that includes humor, friendship, and camaraderie. • Innovation: We encourage thinking outside the box in search of new and better ways to provide quality services to the Community. • Integrity: We strive to make decisions and take actions based upon what is right, rather than what is expedient. We are honest and we own up to our mistakes. • Internal Strength: A committed culture that inspires unity and increased productivity among staff. • Proactivity: We actively seek to identify and plan for issues before they arise, with the aim of averting problems rather than having to solve them after they occur. • Home Rule: We respect the balance of personal liberty with the interests of all and recognize that Home Rule Authority reflets governance at the level that is closest to the citizens. • Teamwork: In recognition of the worth of each individual and their contributions to our Mission, the City Council & Staff value and honor one another and are dedicated to a culture of teamwork across the municipal organization. 12 • Value: We commit to the development of collaborative, trusting relationships with Community Stakeholders. • Vision: We look toward the future, generating goals and strategies that make the City of Cape Canaveral an even better place to live. STRATEGIC PLAN PILLARS & PROPOSED STATEMENTS As part of the 2021 Strategic Planning Retreat, SGR identified several themes that were reflected in the City's Vision Statement that were adopted as five Pillars in the City's Strategic Plan (Multi -Modal, Sense of Place, Sustainability, Community Engagement; and Economic Vitality & Development.) Accordingly, all of the City's projects and initiatives were assigned to a particular Pillar based upon the nature of the activity. As part of the 2022 Strategic Planning Retreat, SGR reviewed the Pillars with both the Senior Staff and the City Council and have proposed a slight change in the name of the Sustainability Pillar to become Sustainability & Resiliency and drafted the following proposed accompanying statements in red font to help readers understand the desired outcomes for each Pillar based upon input by the City Council and Senior Staff regarding themes and outcomes for each Pillar. MULTI -MODAL PILLAR: Encourage opportunities to implement improved safe and attractive modes of transportation systems accessible by all generations and physical abilities to connect neighborhoods, public facilities, recreational areas, and commercial centers throughout the community. SENSE OF PLACE PILLAR: Pursue proactive measures to preserve and enhance the community's appearance as a distinctive small-town coastal community with open and natural environments, green spaces, parks, beaches, and cultural assets, with distinctive and progressive design standards, and appealing public spaces for multi -generational recreation and gatherings. SUSTAINABILITY & RESILIENCY PILLAR: Lead by example as a community that embraces sustainability and resiliency in the design and operation of its facilities, infrastructure, programs, services, budgets, and development through forward -thinking policies, ordinances, and education. COMMUNITY ENGAGEMENT PILLAR: Strengthen relationships, trust, and confidence in city government through the proactive use of two-way communications using face-to-face, surveys, and technology to encourage the civic engagement of our residents, businesses, community -based organizations, and visitors. ECONOMIC VITALITY & DEVELOPMENT PILLAR: Enhance the appearance of the City's infrastructure and appearance to stimulate investment and employment in support of the local economy, and provide, fiscal stability, and revenue diversification to the City by encouraging economic development and redevelopment initiatives to address the needs of residents and visitors who are drawn to the community. STAFF PRESENTATIONS REGARDING CURRENT PROJECTS & INITIATIVES Various Senior Staff Members provided updates on the following current projects & initiatives in process since the City Council's 2021 Strategic Planning Retreat. Discussion ensued with the City Council and Staff to ensure a common understanding regarding the status of the subject projects and/or initiatives. 13 Multi -Modal Pillar: • Central Boulevard Streetscape • Presidential Streets Master Plan Sense of Place Pillar: • Galactic Park — Sense of Place • Canaveral City Park Redevelopment - Sense of Place • Civic Hub — Sense of Place • Veterans Memorial Park — Sense of Place • CAPE Center — Sense of Place Sustainability & Resiliency Pillar: • Center Street Drainage Basin Improvements • WRF Effluent/influent Disc and Drum Filter Installations • Long Point Road Estuary Park • WRF Supervisory Control and Data Acquisition (SCADA) System • Sanitary Sewer System GIS Mapping • Sodium Bisulfite Conversion Community Engagement Pillar: • (The preliminary results of the Re -Visioning Project were discussed at length at the front end of the Retreat) Economic Vitality & Development Pillar: • Oak Lane Improvements STAFF PRESENTATIONS REGARDING PROPOSED PROJECTS & INITIATIVES Various Senior Staff Members provided presentations on Proposed Strategic Projects & Initiatives that were recommended for City Council consideration in conjunction with the Strategic Planning process. Discussion ensued with the City Council and Staff to ensure a common understanding regarding the details of the subject projects. Multi -Modal Pillar: • Thurm Boulevard Improvements • Sidewalks (Non -Presidential streets) Sense of Place Pillar: • Canaveral City Park Concession, Press Box + Storage Building Sustainability & Resiliency Pillar: 14 • Environmental Innovation Corridor Project Concept • Central Ditch Improvements • Deep Injection Well • West Central Boulevard Wet Pond • Collection System Upgrade • Sanitary Sewer GIS Mapping Phase 2 • Alternative Fuel Vehicles (CED, LS, PWS) • Five -Year Solar Streetlight Upgrade • Brevard County Sheriff's Office Building Rooftop Solar Array • PWS Administration Building Rooftop Solar Array • Annual Sea Oat Planting Initiative • Educational Video Series Community Engagement Pillar: • None proposed for FY 2023 Economic Vitality & Development Pillar: • Lot Aggregation Program • Neighborhood Commercial Zoning — Sense of Place CITY COUNCIL "BLUE SKY" STRATEGIC PROJECTS & INITIATIVES The City Council was also asked during the Advance Interview Sessions and at the Retreat regarding any additional Strategic Projects and/or Initiatives that they would like to discuss for consideration in the City's Strategic Plan. The following items were proposed for consideration: • Increase opportunities for inclusivity, e.g., jobs, greater levels of accessibility at public parks, facilities, certain programs, and activities. • Center Street "Wizard of Oz" Proposed Mixed Use Development. • "Dignity Bus" Homelessness Service. • What is the City's role in addressing Affordable Housing? • Should the City continue to pay for EV charging? • Potential of insurance companies to pay for wellness benefit memberships to City's Recreation Center? • Possibility of City providing matching funds to support FDOT A1A safety measures? • Improved Beach accessibility & user experience. • Performance metrics / dashboard to compare Cape Canaveral to comparable cities. • Explore reduction in City's LDR Parking Minimums with added benefit to reduce storm runoff utilizing porous surfaces. 15 WHAT DO YOU WANT THIS CITY COUNCIL'S LEGACY TO BE? As the conclusion of the Strategic Planning Retreat, SGR reviewed the results of comments received from the Advance City Council Interviews to help ensure that the projects and processes the Council was pursuing alligned with their respective desired legacies following their service on the governing body. • We found solutions to community problems & issues. • We successfully addressed A1A safety issues. • We listened and reacted to our citizens. • We addressed ADA challenges for our residents. • We resolved community flooding concerns. • We developed the Civic Hub & Amphitheater as public gathering places in our community. • We championed Environmental Responsibility standards. POST -RETREAT CITY COUNCIL PRIORITIZATION PROCESS The City Council asked staff to hold a Post -Retreat Budget Workshop on April 21st where they had the opportunity to review the various proposed projects and initiatives, as well as other significant capital projects prior to undertaking a ranking process of their Strategic Priorities. As part of their deliberations, the City Council determined that some of the items that were presented at the Strategic Planning Retreat do not necessarily rise to the level of being a Strategic Priority (i.e., some projects and/or initiatives discussed are important to be included as part of the Strategic Planning process, but don't necessarily require prioritization.) Such items have been characterized as projects and/or initiatives that that the City is required to do (e.g., Florida Department of Environmental Protection mandates), or alternatively, projects and/or initiatives that achieve City Council consensus that can easily be incorporated into operating and capital budgets (e.g. "no brainers") that similarly do not need to be prioritized. Given that approach, the City Council was asked to participate in an exercise to capture their overall proposed Strategic Priorities Post -Retreat through a process whereby each Council Member indicated with a "✓" their top five (5) priorities, regardless of which particular Pillar they may be under (i.e., each Council Member had a total of five votes.) The priorities receiving the top votes were ranked as short- term, and the remaining priorities were identified as either intermediate or long-term based upon a natural break in the balance of the votes cast. Recognizing that many Current/Ongoing Priorities are multiyear in nature, any Current/Ongoing High -Ranking Priority Priorities that received two or more votes in the 2021 City Council rankings and/or were advanced in the current Fiscal Year were carried forward to ensure an understanding that they will be continued going forward into FY 2023. Proposed New Priorities that were presented in the Fiscal Year 2023 Strategic Planning Retreat but were removed by City Council consensus in the April 215Y Council Budget Workshop have been identified as ,Ltrikcthrough for tracking purposes in this report. As was the case in last year's rankings, some projects that were ultimately identified by the City Council as intermediate and/or long-term may still be undertaken in the upcoming and subsequent fiscal years for regulatory compliance or due to inherent multi -year financing and implementation strategies. The following section reflects the results of the City Council's ranking of Priorities, with the Short -Term Priorities highlighted in Green font (4-5 votes), Intermediate Priorities highlighted in Orange font (3 votes), and Long -Term Priorities highlighted in Purple font 2-0 votes), along with their respective votes: 16 Multi -Modal Pillar Current/Ongoing High -Ranking Priority: ✓ Presidential Streets Neighborhood Master Plan - $150,000 Initial Year, subsequent years $TBD. (A multi -year project involving an in-depth study of the current infrastructure status of the subject area to include proposed improvements to streets, sidewalks, flooding, stop sign placement, traffic flow, related resiliency initiatives, sewer, GIS mapping, paid parking & enhanced handicapped beach access.) New Priorities: 4 FDOT-A1A Improvement Funding re: Implementation Strategies - $TBD 3 Improved Beach Accessibility & User Experience - $TBD Thurm Boulevard Improvements $2M 1 Sidewalks (Non Presidential Streets) $811,516 Sense of Place Pillar Current/Ongoing High -Ranking Priorities: ✓ Cherie Down Park Acquisition and Redevelopment - $1.5M ✓ Canaveral City Park Redevelopment—$250K ✓ Veterans Park - $210K ✓ Phase 1 Civic Hub (formerly The Promenade) Property Acquisition & Demolition - $1.2M New Priorities: 1 Canaveral City Park Concession, Press Box & Storage Building - $230K 2 Phase 2 Civic Hub (formerly The Promenade) - $500K 1st Year, $800K 2nd Year Galactic Park $70K Sustainability & Resiliency Pillar Current/Ongoing High -Ranking Priorities: ✓ Sanitary Sewer Infrastructure GIS Mapping and Inspection - $100K p/y over next 5-Years ✓ Sodium Bisulfite - $65K ✓ Long Point Road Estuary Park - $750K (50% Grant Funded) 17 New Priorities: 3 Resiliency Action Plan (RAP): o Alternative Fuel Vehicle (CED) - $40,000 o Alternative Fuel Vehicle (LS) - $40,000 o Alternative Fuel Vehicle (PWS) - $45,000 o Solar Streetlight Conversion Continuation - $58,000 p/y o BCSO Building Solar Array - $100,000 o PWS Administration Building Rooftop Solar Array - $24,000 o Educational Video Series - $12,000 Sea Oat Planting Initiative $11,200 p/y 0 Environmental Innovation Corridor Project - $TBD 5 Center Steet Drainage Basin Improvements (Phase 1 Pump Station) - $850K West Central Boulevard Wet Pond $2,262,150 Collection System Upgrade $65,000 Central Ditch Improvements $192,000 WRF SCADA Systcm $150,000 Dccp Injection Well $1.I1M i Community Engagement Pillar Current/Ongoing High -Ranking Priority: ✓ Re -Visioning Project - $10K New Priorities: (None Proposed for FY 2023) Economic Vitality & Development Pillar Current/Ongoing High -Ranking Priority: ✓ Oak Lane Paving & Storm Water Project - $845K New Priorities: 2 Lot Aggregation Program - $TBD 18 1 Development of Metrics & Key Performance Indicators (KPI) for municipal operations (Florida Benchmark Consortium membership) - $TBD 2 Hire Full -Time Economic Development Staff Position - $TBD 2 Explore reduction in City's LDR Parking Minimums with added benefit to reduce storm runoff utilizing porous surfaces - $TBD Neighborhood Commcrcial Zoning $TBD CLOSING COMMENTS The City of Cape Canaveral is to be congratulated for building upon last year's effort to revamp their strategic planning process to better articulate and track the community's strategic direction for the upcoming years. The City's Strategic Plan is like a GPS navigation system, where the destination is identified at the front end (Vision), the mode in which you desire to travel such as expressways, toll roads, etc. (Mission & Values) provide direction, and your waypoints, stops, and sights along the way (Pillars) ensure that you are attaining the important reasons behind the journey. That said, just as the GPS navigation system will offer options and detours based upon traffic, construction, and/or accidents to allow the successful navigation around unforeseen issues at the start of the journey, the City's Strategic Plan is developed at a moment in time based upon the best information that is available during its creation and adoption. The City of Cape Canaveral will without doubt encounter economic challenges, state, and federal legislation, changing public service expectations, and other factors which will impact the final approved Strategic Plan, which will require adjustments from time to time as the community embarks on its journey to achieve its desired vision. SGR recommends that the Strategic Plan be revisited following the proposed renewed Community Re - Visioning Project to ensure the Vision, Mission, Values, Pillars, and Priorities reflect alignment with the expectations of the community, City Council, and the Administration. In future years, SGR recommends that Actionable Items and/or Key Success Indicators (KSI's) be developed for each Priority so that the organization has a clear understanding of the desired results as expressed by the City Council, along with assigning responsible Departments and action steps to track the future progress of efforts for each Priority in the maturation of the City's Strategic Planning process. Strategic Government Resources is pleased and honored to continue its relationship with the City of Cape Canaveral as it refines its Strategic Plan. We look forward to following your progression as you embark on this exciting journey! 19