HomeMy WebLinkAboutRE PRR Access to information associated with a previous commitment
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Thank you Todd.
Yes I would like to see all correspondence concerning my request for information that prompted Palmer to request and apparently receive a special report. If the city is asking for the
software vendor to produce reports that are nothing more than opening a table, selecting fields, saving the query and exporting to Excel (a function that is available to all users for
all tables) I would ask why and what training did city employees get on this system. If the city is asking for the software vendor to produce reports that can be done via the actions
I just described, I again ask why and what training did city employees get on this system? I also ask why 30 to 45 days for a 10 minute task? Note: there is a difference between a report
and an data export. I was very flexible in my original request. I have attached files that demonstrate the all over the place data that has been provided to citizens by the city in
support of visibility to Code Enforcement.
From: Todd Morley [mailto:T.Morley@cityofcapecanaveral.org]
Sent: Friday, March 12, 2021 2:47 PM
To: Pat Campbell <patrickcampbell@cfl.rr.com>; Mia Goforth <M.Goforth@cityofcapecanaveral.org>
Subject: RE: PRR Access to information associated with a previous commitment
Hi Pat,
No problem with PRR’s. Please remember, we are always interested in helping people by providing quick customer service. Sometimes a direct Q&A is quickest and easiest.
The custom management reporting query was completed and the report was forwarded to you on February 18th.
Does that address your question? Or are you asking for the correspondence between Staff and BS&A which led to that report? If so, I can tell you that Brian had Brenda get with BS&A.
She did and then the report was generated. Do you need to see Staff emails (if any) about this interaction between Staff and BS&A?
Thanks,
Todd
Todd Morley
City Manager
City of Cape Canaveral <http://www.cityofcapecanaveral.org/>
(321) 868-1220 x218
100 Polk Avenue — P.O. Box 326
Cape Canaveral, Florida 32920
From: Pat Campbell [mailto:patrickcampbell@cfl.rr.com]
Sent: Friday, March 12, 2021 2:31 PM
To: Todd Morley <T.Morley@cityofcapecanaveral.org <mailto:T.Morley@cityofcapecanaveral.org> >; Mia Goforth <M.Goforth@cityofcapecanaveral.org <mailto:M.Goforth@cityofcapecanaveral.org>
>
Subject: PRR Access to information associated with a previous commitment
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Please provide access to all records associated with Brian Palmers commitment to me (included in this email) “Staff is currently working to develop a custom management reporting query
with the new BS&A software which will include exported caseload data fields for management tracking. Once this new report is complete we will be happy to provide it to you, per your
request, at no charge. Staff expects this to be completed within 30-45 days”
From: Todd Morley [mailto:T.Morley@cityofcapecanaveral.org]
Sent: Friday, March 12, 2021 2:09 PM
To: Patrick CFL <patrickcampbell@cfl.rr.com <mailto:patrickcampbell@cfl.rr.com> >
Subject: RE: PRR re CE Activities - Report that supports metric development - Acknowledgement
Hi Pat,
Talked with Dave and Brian for a few minutes to help me be prepared for our call.
I know we will also be talking about lot splits, but as far as code enforcement process, I think I’ve identified a possible sticking point. Hopefully we will find this of value for our
phone call:
The ability to analyze trend data for management purposes.
Below is a screenshot representing the full extent of the management reporting functions BS&A provides. These reports are only available to computers behind our firewall.
This is the complete list of the 12 reports our system currently is capable of generating. These reports, with their current data fields, meet our management needs.
We have not tasked BS&A with creating any additional management report formats for us.
It is a relatively simple task for anyone to receive a copy of any of these preformatted reports as a PRR. Not sure what the charge would be. Depends on how long it actually takes, which
I do not know.
However, the assembling of a new custom report with different data fields that are not currently represented among our report choices, meets the definition of creating a new record that
we don’t already use or maintain in our normal operations.
Looking forward to talking with you.
Todd
Todd Morley
City Manager
City of Cape Canaveral <http://www.cityofcapecanaveral.org/>
(321) 868-1220 x218
100 Polk Avenue — P.O. Box 326
Cape Canaveral, Florida 32920
From: Patrick CFL [mailto:patrickcampbell@cfl.rr.com]
Sent: Thursday, March 11, 2021 8:07 PM
To: Todd Morley <T.Morley@cityofcapecanaveral.org <mailto:T.Morley@cityofcapecanaveral.org> >
Subject: Re: PRR re CE Activities - Report that supports metric development - Acknowledgement
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985 718 9659
Sent from my iPhone
On Mar 11, 2021, at 7:25 PM, Todd Morley <T.Morley@cityofcapecanaveral.org <mailto:T.Morley@cityofcapecanaveral.org> > wrote:
Ok. Can you give me a good contact number for our call at 3:30?
Todd Morley
City Manager
City of Cape Canaveral <http://www.cityofcapecanaveral.org/>
(321) 868-1220 x218 <tel:(321)%20868-1220;218>
100 Polk Avenue <x-apple-data-detectors://20/2> — P.O. Box 326 <x-apple-data-detectors://21>
Cape Canaveral, Florida 32920 <x-apple-data-detectors://21>
On Mar 11, 2021, at 5:57 PM, Patrick CFL <patrickcampbell@cfl.rr.com <mailto:patrickcampbell@cfl.rr.com> > wrote:
________________________________
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Code enforcement processes and the p&z meeting about lot splits
Sent from my iPhone
On Mar 11, 2021, at 5:19 PM, Todd Morley <T.Morley@cityofcapecanaveral.org <mailto:T.Morley@cityofcapecanaveral.org> > wrote:
I have time at 3:30 tomorrow. Sound good?
Just about CE software conversion items? Anything else I can prepare for? Code Enforcement philosophy, perhaps?
Thanks!
Todd Morley
City Manager
City of Cape Canaveral <http://www.cityofcapecanaveral.org/>
(321) 868-1220 x218
100 Polk Avenue — P.O. Box 326
Cape Canaveral, Florida 32920
From: Patrick CFL [mailto:patrickcampbell@cfl.rr.com]
Sent: Thursday, March 11, 2021 4:48 PM
To: Todd Morley <T.Morley@cityofcapecanaveral.org <mailto:T.Morley@cityofcapecanaveral.org> >
Subject: Re: PRR re CE Activities - Report that supports metric development - Acknowledgement
________________________________
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Thanks for getting back to me. Anytime tomorrow afternoon or Monday. Really anytime that works for you after noon tomorrow.
Sent from my iPhone
On Mar 11, 2021, at 3:27 PM, Todd Morley <T.Morley@cityofcapecanaveral.org <mailto:T.Morley@cityofcapecanaveral.org> > wrote:
Pat,
I would be glad to.
When would you like to talk?
Todd
Todd Morley
City Manager
City of Cape Canaveral <http://www.cityofcapecanaveral.org/>
(321) 868-1220 x218
100 Polk Avenue — P.O. Box 326
Cape Canaveral, Florida 32920
From: Pat Campbell [mailto:patrickcampbell@cfl.rr.com]
Sent: Wednesday, March 10, 2021 4:22 PM
To: Todd Morley <T.Morley@cityofcapecanaveral.org <mailto:T.Morley@cityofcapecanaveral.org> >
Subject: FW: PRR re CE Activities - Report that supports metric development - Acknowledgement
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I would like to have a phone call with you before I do anything more with this.
From: Brian Palmer [mailto:B.Palmer@cityofcapecanaveral.org]
Sent: Wednesday, March 10, 2021 4:00 PM
To: Pat Campbell <patrickcampbell@cfl.rr.com <mailto:patrickcampbell@cfl.rr.com> >
Subject: RE: PRR re CE Activities - Report that supports metric development - Acknowledgement
Good Afternoon,
Please see below:
1. Of the 752 cases, 312 were filed and closed on the same day. Doesn’t seem correct.
This is due to the conversion from the old system. Staff is in the process of reviewing all entries.
2. The data provided does not include the details of the violation, the ordinance violated, the violator, the originator of the complaint, the chronological process steps and
status for each step. The fields you have mentioned were from the old system. The new system does not have the same fields as the old, nor does it have the same reports to run. You
can still find most of the information you are requesting by utilizing the spreadsheet along with searching the BS&A portal.
3. The data provided has inconsistent and invalid parcel numbers. The parcel numbers are a product of the download from Brevard County Property Appraisers Staff is currently
working with BS&A regrading parcel numbers.
4. Parcel numbers are inconstantly formatted. The parcel numbers are a product of the download from Brevard County Property Appraisers. Staff is currently working with BS&A regrading
parcel numbers.
5. The data provided has enforcement numbers assigned without address information. This is due to the conversion from the old system and staff is currently evaluating all entries.
6. The enforcement numbers seem to be inconsistently formatted. When the conversion happened the new system had to create an enforcement number for the converted cases.
7. There are enforcement numbers without parcel numbers. The parcel numbers are a product of the download from Brevard County Property Appraisers. Staff is currently working
with BS&A regrading parcel numbers.
8. There are enforcement numbers without parcel numbers or addresses. This is due to the conversion from the old system. Staff is in the process of reviewing all entries.
E253, my property, shows filed 9/24/2018 closed 9/9/2019. Please provide the details, exactly what was filed on 9/24/2018? This is a converted case from the old system. You were
sent a Notice of Violation in September of 2018 and was found in compliance on 9/9/2019. To close the loop on this case the Code Officer put the compliance letter in the system and
closed the case. We show that you received all this information via verified letters.
Please provide the definitions for all allowed entries in the Status Field.
Open cases are listed as “open – (and reason it is open)”
Closed Cases are listed as “Compliance – (and how it came into compliance)”
These are the only allowed status entries.
Sincerely,
Brian Palmer
Senior Code Enforcement Officer
City of Cape Canaveral <http://www.cityofcapecanaveral.org/>
phone (321) 868-1220 ext. 115
fax (321) 868-1247
100 Polk Avenue — P.O. Box 326
Cape Canaveral, FL 32920
<http://www.cityofcapecanaveral.org/>
The City of Cape Canaveral — Sun, Space & Sea®
Connect with us! Facebook <https://www.facebook.com/CityofCapeCanaveral/> + Instagram <https://www.instagram.com/cityofcapecanaveral/> + Twitter <https://twitter.com/capecanaveralfl>
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From: Pat Campbell [mailto:patrickcampbell@cfl.rr.com]
Sent: Tuesday, March 9, 2021 1:12 PM
To: Brian Palmer <B.Palmer@cityofcapecanaveral.org <mailto:B.Palmer@cityofcapecanaveral.org> >
Subject: RE: PRR re CE Activities - Report that supports metric development - Acknowledgement
________________________________
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Thank you. I have a few questions:
1. Of the 752 cases, 312 were filed and closed on the same day. Doesn’t seem correct.
2. The data provided does not include the details of the violation, the ordinance violated, the violator, the originator of the complaint, the chronological process steps and
status for each step.
3. The data provided has inconsistent and invalid parcel numbers.
4. Parcel numbers are inconstantly formatted.
5. The data provided has enforcement numbers assigned without address information.
6. The enforcement numbers seem to be inconsistently formatted.
7. There are enforcement numbers without parcel numbers.
8. There are enforcement numbers without parcel numbers or addresses.
E253, my property, shows filed 9/24/2018 closed 9/9/2019. Please provide the details, exactly what was filed on 9/24/2018?
The data file that has been provided is not sufficient to be used as “exported caseload data fields for management tracking” and does not meet my need for accurate and comprehensive
information. Please provide a file that shows all of number 2.
Please provide the definitions for all allowed entries in the Status Field.
From: Brian Palmer [mailto:B.Palmer@cityofcapecanaveral.org]
Sent: Thursday, February 18, 2021 7:45 AM
To: Pat Campbell <patrickcampbell@cfl.rr.com <mailto:patrickcampbell@cfl.rr.com> >
Subject: RE: PRR re CE Activities - Report that supports metric development - Acknowledgement
Thank you for your patience.
Please see attachment.
Sincerely,
Brian Palmer
Senior Code Enforcement Officer
City of Cape Canaveral <http://www.cityofcapecanaveral.org/>
phone (321) 868-1220 ext. 115
fax (321) 868-1247
100 Polk Avenue — P.O. Box 326
Cape Canaveral, FL 32920
<http://www.cityofcapecanaveral.org/>
The City of Cape Canaveral — Sun, Space & Sea®
Connect with us! Facebook <https://www.facebook.com/CityofCapeCanaveral/> + Instagram <https://www.instagram.com/cityofcapecanaveral/> + Twitter <https://twitter.com/capecanaveralfl>
+ YouTube <https://www.youtube.com/channel/UCL28gl1p_Hwru3agK9A1sMQ> + Nextdoor <https://nextdoor.com/agency-detail/fl/cape-canaveral/city-of-cape-canaveral/>
From: Pat Campbell [mailto:patrickcampbell@cfl.rr.com]
Sent: Wednesday, February 17, 2021 8:38 PM
To: Brian Palmer <B.Palmer@cityofcapecanaveral.org <mailto:B.Palmer@cityofcapecanaveral.org> >
Subject: FW: PRR re CE Activities - Report that supports metric development - Acknowledgement
________________________________
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________________________________
Well it has been quite a while. What progress have you made on my Public Record Request?
From: Brian Palmer [mailto:B.Palmer@cityofcapecanaveral.org]
Sent: Friday, October 30, 2020 4:06 PM
To: Pat Campbell <patrickcampbell@cfl.rr.com <mailto:patrickcampbell@cfl.rr.com> >
Cc: Todd Morley <T.Morley@cityofcapecanaveral.org <mailto:T.Morley@cityofcapecanaveral.org> >; Daniel LeFever <D.LeFever@cityofcapecanaveral.org <mailto:D.LeFever@cityofcapecanaveral.org>
>; Mia Goforth <M.Goforth@cityofcapecanaveral.org <mailto:M.Goforth@cityofcapecanaveral.org> >
Subject: RE: PRR re CE Activities - Report that supports metric development - Acknowledgement
Mr. Campbell,
Staff is currently working to develop a custom management reporting query with the new BS&A software which will include exported caseload data fields for management tracking. Once
this new report is complete we will be happy to provide it to you, per your request, at no charge. Staff expects this to be completed within 30-45 days.
Thank you.
Sincerely,
Brian Palmer
Senior Code Enforcement Officer
City of Cape Canaveral <http://www.cityofcapecanaveral.org/>
phone (321) 868-1220 ext. 115
fax (321) 868-1247
100 Polk Avenue — P.O. Box 326
Cape Canaveral, FL 32920
<http://www.cityofcapecanaveral.org/>
The City of Cape Canaveral — Sun, Space & Sea®
Connect with us! Facebook <https://www.facebook.com/CityofCapeCanaveral/> + Instagram <https://www.instagram.com/cityofcapecanaveral/> + Twitter <https://twitter.com/capecanaveralfl>
+ YouTube <https://www.youtube.com/channel/UCL28gl1p_Hwru3agK9A1sMQ> + Nextdoor <https://nextdoor.com/agency-detail/fl/cape-canaveral/city-of-cape-canaveral/>
From: Mia Goforth
Sent: Tuesday, October 27, 2020 1:29 PM
To: Pat Campbell <patrickcampbell@cfl.rr.com <mailto:patrickcampbell@cfl.rr.com> >
Cc: David Dickey <D.Dickey@cityofcapecanaveral.org <mailto:D.Dickey@cityofcapecanaveral.org> >; Todd Morley <T.Morley@cityofcapecanaveral.org <mailto:T.Morley@cityofcapecanaveral.org>
>; Brian Palmer <B.Palmer@cityofcapecanaveral.org <mailto:B.Palmer@cityofcapecanaveral.org> >; Daniel LeFever <D.LeFever@cityofcapecanaveral.org <mailto:D.LeFever@cityofcapecanaveral.org>
>; Anthony Garganese <agarganese@orlandolaw.net <mailto:agarganese@orlandolaw.net> >
Subject: PRR re CE Activities - Report that supports metric development - Acknowledgement
Good afternoon Mr. Campbell,
The City acknowledges your request for “…a new report or update the previously supplied report or provide the ability to inspect the records in a form that supports metric development”.
Code Enforcement Staff will analyze/research and respond to your request (attached herewith and below) within 3-5 business days.
Thank you
Mia Goforth
City Clerk + Records Custodian + ADA Coordinator
City of Cape Canaveral <http://www.cityofcapecanaveral.org/>
(321) 868-1220 x207
100 Polk Avenue — P.O. Box 326
Cape Canaveral, Florida 32920
From: Todd Morley
Sent: Tuesday, October 27, 2020 12:59 PM
To: Pat Campbell <patrickcampbell@cfl.rr.com <mailto:patrickcampbell@cfl.rr.com> >
Cc: Mia Goforth <M.Goforth@cityofcapecanaveral.org <mailto:M.Goforth@cityofcapecanaveral.org> >; David Dickey <D.Dickey@cityofcapecanaveral.org <mailto:D.Dickey@cityofcapecanaveral.org>
>
Subject: RE: update prr request - FW: PRR re CE Activities - additional questions re software and spreadsheets - Complete
Hi Pat,
Mia will be forwarding records in response to your request.
Just thought I would provide a brief explanation of the two main reasons I am interested in the Host Compliance software for Short Term Rentals. We already provide correspondence
to our Short Term Rental Property Owners regarding the minimum 7-day rental restriction and other enforcement–related tips. However:
· We currently have no data-supported way to accurately and reliably monitor/enforce the 7-day minimum rental period that has been on our books for decades. Typically, the
only “evidence” we receive is a complaint from a neighbor saying they saw different people. The software offered by Host Compliance actively monitors all the major (40-50) websites
and tracks rental periods. They auto-notify owners if/when they commit a violation of the minimum rental ordinance and copy Staff. This evidence, reportedly, will stand up under legal
scrutiny. With this data-driven evidence, we can and will pursue compliance for those bad actors who continue to violate this code. Status: the City Attorney will be reviewing the Evidentiary
Standard by which Host Compliance makes their claim.
· Complainants (neighbors) have an alternate complaint resolution method: Rather than calling the BCSO, they can call/text/email Host Compliance with a complaint (i.e noise,
illegal parking) and Host Compliance will contact the Owner and give them the opportunity to resolve the issue immediately and directly with their Tenants. This disincentive has a high
potential of resolving the issue. Reason: such a complaint going unresolved will likely result in it becoming the topic of a Host and/or Tenant review. Typically, both parties prefer
clean reviews and will act quickly to resolve. Additionally, owners will, theoretically, alert future guests to known issues as rental precautions. BCSO does a terrific job of handling
noise and parking issues when they are alerted, but this has little likelihood of becoming an element of a Host or Tenant review. Likewise, there is no requirement for a property owner
to be notified of such a BCSO resolution and therefor very little expectation that the Host will alert future guests.
These are two of the items that Host Compliance offers. There are others.
Please let me know if you have any questions.
Sincerely,
Todd
Todd Morley
City Manager
City of Cape Canaveral <http://www.cityofcapecanaveral.org/>
(321) 868-1220 x218
100 Polk Avenue — P.O. Box 326
Cape Canaveral, Florida 32920
From: Pat Campbell [mailto:patrickcampbell@cfl.rr.com]
Sent: Tuesday, October 27, 2020 11:13 AM
To: Todd Morley <T.Morley@cityofcapecanaveral.org <mailto:T.Morley@cityofcapecanaveral.org> >; Mia Goforth <M.Goforth@cityofcapecanaveral.org <mailto:M.Goforth@cityofcapecanaveral.org>
>
Subject: update prr request - FW: PRR re CE Activities - additional questions re software and spreadsheets - Complete
Importance: High
________________________________
Warning-This email originated outside the City of Cape Canaveral mail system. Please review the sender's address. Report any suspicious mail by using the Phishalert button in Outlook.
If that is not possible forward the suspicious mail to phishalert@cityofcapecanaveral.org <mailto:phishalert@cityofcapecanaveral.org>
________________________________
At the last city council meeting a comment was made about how well the Special Magistrate system was working. The city now wants to engage another software package to augment code
enforcement in the area of short term rentals. Because the city does not furnish any criteria or metrics concerning code enforcement I want to inspect records and come to my own conclusion
for the need for more software and the Special Magistrate system performance. Please provide a new report or update the previously supplied report or provide the ability to inspect
the records in a form that supports metric development. Thank you.
From: Mia Goforth [mailto:M.Goforth@cityofcapecanaveral.org]
Sent: Tuesday, February 11, 2020 11:34 AM
To: Patrick CFL <patrickcampbell@cfl.rr.com <mailto:patrickcampbell@cfl.rr.com> >
Cc: Brian Palmer <B.Palmer@cityofcapecanaveral.org <mailto:B.Palmer@cityofcapecanaveral.org> >; Todd Morley <T.Morley@cityofcapecanaveral.org <mailto:T.Morley@cityofcapecanaveral.org>
>; David Dickey <D.Dickey@cityofcapecanaveral.org <mailto:D.Dickey@cityofcapecanaveral.org> >; Daniel LeFever <D.LeFever@cityofcapecanaveral.org <mailto:D.LeFever@cityofcapecanaveral.org>
>; Stephanie Johnson <s.johnson@cityofcapecanaveral.org <mailto:s.johnson@cityofcapecanaveral.org> >; Molly Thomas <M.Thomas@cityofcapecanaveral.org <mailto:M.Thomas@cityofcapecanaveral.org>
>; Anthony Garganese <agarganese@orlandolaw.net <mailto:agarganese@orlandolaw.net> >
Subject: RE: PRR re CE Activities - additional questions re software and spreadsheets - Complete
Importance: High
Good morning Mr. Campbell,
Please see the response from Code Enforcement Officer Palmer and the attached spreadsheet/report.
This request for records is now closed.
We thank you for your patience while the City transitions into the new programs/software.
If you require anything additional, excluding the creation of a brand new report that the City does not already utilize as mentioned below, please contact me.
Thank you!
Mia Goforth
City Clerk/Records Custodian/ADA Coordinator
m.goforth@cityofcapecanaveral.org <mailto:m.goforth@cityofcapecanaveral.org>
phone (321) 868-1220 ext. 207
fax (321) 868-1248
100 Polk Avenue — P.O. Box 326
Cape Canaveral, FL 32920
www.cityofcapecanaveral.org <mailto:m.goforth@cityofcapecanaveral.org>
The City of Cape Canaveral — Sun, Space & Sea®
Connect with us! Facebook <https://www.facebook.com/CityofCapeCanaveral/> + Instagram <https://www.instagram.com/cityofcapecanaveral/> + Twitter <https://twitter.com/capecanaveralfl>
+ YouTube <https://www.youtube.com/channel/UCL28gl1p_Hwru3agK9A1sMQ> + Nextdoor <https://nextdoor.com/agency-detail/fl/cape-canaveral/city-of-cape-canaveral/>
From: Brian Palmer
Sent: Thursday, February 6, 2020 10:12 AM
To: Mia Goforth <M.Goforth@cityofcapecanaveral.org <mailto:M.Goforth@cityofcapecanaveral.org> >
Cc: David Dickey <D.Dickey@cityofcapecanaveral.org <mailto:D.Dickey@cityofcapecanaveral.org> >; Todd Morley <T.Morley@cityofcapecanaveral.org <mailto:T.Morley@cityofcapecanaveral.org>
>; Daniel LeFever <D.LeFever@cityofcapecanaveral.org <mailto:D.LeFever@cityofcapecanaveral.org> >
Subject: FW: PRR re Code Enforcement Activities - Response to additional questions regarding software and spreadsheets
Mia,
The BS&A program does have the capability of exporting to and excel spreadsheet. We are able to run a report of all code enforcement and export that into an excel spreadsheet (see
attachment). However to export all fields from the database into an excel spreadsheet as requested would require us to build that report, which we are capable of doing. This report
would take approximately 2hrs to build and export, due to the system not already containing a report covering all fields.
We also need to keep in mind this is a new system and we are still in the process of populating all fields.
Thank you.
Sincerely,
Brian Palmer
Code Enforcement Officer
b.palmer@cityofcapecanaveral.org <mailto:b.palmer@cityofcapecanaveral.org>
phone (321) 868-1220 ext. 115
fax (321) 868-1247
100 Polk Avenue — P.O. Box 326
Cape Canaveral, FL 32920
www.cityofcapecanaveral.org <http://www.cityofcapecanaveral.org/>
The City of Cape Canaveral — Sun, Space & Sea®
Connect with us! Facebook <https://www.facebook.com/CityofCapeCanaveral/> + Instagram <https://www.instagram.com/cityofcapecanaveral/> + Twitter <https://twitter.com/capecanaveralfl>
+ YouTube <https://www.youtube.com/channel/UCL28gl1p_Hwru3agK9A1sMQ> + Nextdoor <https://nextdoor.com/agency-detail/fl/cape-canaveral/city-of-cape-canaveral/>
From: Patrick CFL [mailto:patrickcampbell@cfl.rr.com]
Sent: Thursday, February 6, 2020 8:23 AM
To: Mia Goforth <M.Goforth@cityofcapecanaveral.org <mailto:M.Goforth@cityofcapecanaveral.org> >; Brian Palmer <B.Palmer@cityofcapecanaveral.org <mailto:B.Palmer@cityofcapecanaveral.org>
>; Todd Morley <T.Morley@cityofcapecanaveral.org <mailto:T.Morley@cityofcapecanaveral.org> >
Subject: Re: PRR re Code Enforcement Activities - Response to additional questions regarding software and spreadsheets
________________________________
Warning-This email originated outside the City of Cape Canaveral mail system. Please review the sender's address. Report any suspicious mail to John DeLeo or Sam Thorpe
________________________________
I would like a report. I have confirmed BS&A includes export functionality in their software including export to Excel. I am not asking for an exact duplication of what the city
has provided only asking for the export of all fields, delimited regardless of status for all code enforcement issues in now in your new software provided through BS&A. Thank you
Sent from my iPhone
On Feb 3, 2020, at 4:55 PM, Mia Goforth <M.Goforth@cityofcapecanaveral.org <mailto:M.Goforth@cityofcapecanaveral.org> > wrote:
Good afternoon Mr. Campbell,
Staff has completed investigating whether or not your request can be fulfilled for:
“the ability to see all records with the ability to assess performance. For instance grouped by violator, type, code reference, time lines between status changes. Will the new window
export the data? How do you assess performance?” …
related to your request on January 15, 2020 for:
1. As provided multiple times in the past, please provide an export, delimited and searchable, of all code enforcement cases, under review, open and closed. A copy of a previous
response is attached and I would like this PRR to be provided in the same format.
2. As provided in the past, please provide all Report a Concerns, delimited and searchable, that have been submitted to the city from 4/1/2019 to date. A copy of the previous response
is attached and I would like this PRR to be provided in the same format.
The City is no longer using the same software that it did in the past therefore we are no longer able to provide the records in the same exact format you request. As relayed to
me below by Community Development Staff, you have the following options:
1. Staff can run a report from the current BS&A System. However, it cannot produce the information in the same exact way as before; and/or
2. Use the online <https://www.cityofcapecanaveral.org/government/online_services.php> BS&A portal to search the properties yourself and create your own spreadsheet.
As referenced in the 2019 Government in the Sunshine Manual <http://www.myfloridalegal.com/sun.nsf/sunmanual> , page 158, under Request to create new records, answer questions about
the records, or reformat existing records - Chapter 119, F.S. provides a right of access to inspect and copy an agency’s existing public records; it does not mandate that an agency
create new records in order to accommodate a request for information from the agency.
Please contact me if you would like Mr. Palmer to provide you with a report or if you have additional questions.
Thank you
Mia
Mia Goforth
City Clerk/Records Custodian/ADA Coordinator
m.goforth@cityofcapecanaveral.org <mailto:m.goforth@cityofcapecanaveral.org>
phone (321) 868-1220 ext. 207
fax (321) 868-1248
100 Polk Avenue — P.O. Box 326
Cape Canaveral, FL 32920
www.cityofcapecanaveral.org <mailto:m.goforth@cityofcapecanaveral.org>
The City of Cape Canaveral — Sun, Space & Sea®
Connect with us! Facebook <https://www.facebook.com/CityofCapeCanaveral/> + Instagram <https://www.instagram.com/cityofcapecanaveral/> + Twitter <https://twitter.com/capecanaveralfl>
+ YouTube <https://www.youtube.com/channel/UCL28gl1p_Hwru3agK9A1sMQ> + Nextdoor <https://nextdoor.com/agency-detail/fl/cape-canaveral/city-of-cape-canaveral/>
From: Brian Palmer
Sent: Monday, February 3, 2020 4:06 PM
To: Mia Goforth <M.Goforth@cityofcapecanaveral.org <mailto:M.Goforth@cityofcapecanaveral.org> >
Cc: David Dickey <D.Dickey@cityofcapecanaveral.org <mailto:D.Dickey@cityofcapecanaveral.org> >
Subject: RE: PRR re Code Enforcement Activities
Mia,
I have attempted to recreate the Springbrook spreadsheet, which we have provided in the past, in the new BS&A system however BS&A will not create the same spreadsheet.
I am able to run a report however it is not in the format previously provided due to being a completely different system.
All this information is able to be found on line through BS&A and actually provides more information than the previous spreadsheet did.
Thank you.
Sincerely,
Brian Palmer
Code Enforcement Officer
b.palmer@cityofcapecanaveral.org <mailto:b.palmer@cityofcapecanaveral.org>
phone (321) 868-1220 ext. 115
fax (321) 868-1247
100 Polk Avenue — P.O. Box 326
Cape Canaveral, FL 32920
www.cityofcapecanaveral.org <http://www.cityofcapecanaveral.org/>
The City of Cape Canaveral — Sun, Space & Sea®
Connect with us! Facebook <https://www.facebook.com/CityofCapeCanaveral/> + Instagram <https://www.instagram.com/cityofcapecanaveral/> + Twitter <https://twitter.com/capecanaveralfl>
+ YouTube <https://www.youtube.com/channel/UCL28gl1p_Hwru3agK9A1sMQ> + Nextdoor <https://nextdoor.com/agency-detail/fl/cape-canaveral/city-of-cape-canaveral/>
From: Patrick CFL [mailto:patrickcampbell@cfl.rr.com]
Sent: Wednesday, January 22, 2020 5:09 PM
To: David Dickey <D.Dickey@cityofcapecanaveral.org <mailto:D.Dickey@cityofcapecanaveral.org> >
Subject: Re: PRR re Code Enforcement Activities - Acknowledgement
________________________________
Warning-This email originated outside the City of Cape Canaveral mail system. Please review the sender's address. Report any suspicious mail to John DeLeo or Sam Thorpe
________________________________
Thanks, but I want the ability to see all records with the ability to assess performance. For instance grouped by violator, type, code reference, time lines between status changes.
Will the new window export the data? How do you assess performance?
Sent from my iPhone
On Jan 22, 2020, at 4:06 PM, David Dickey <D.Dickey@cityofcapecanaveral.org <mailto:D.Dickey@cityofcapecanaveral.org> > wrote:
Good afternoon Mr. Campbell. This is in response to your PRR re: Code Enforcement Activities (below). City Staff no longer maintains a spreadsheet with the requested information.
However, all code enforcement cases that were available in the City’s previous software program (Springbrook) are searchable through the BS&A Online program. To access the information,
go to the home page of the City (www.cityofcapecanaveral.org <http://www.cityofcapecanaveral.org> ) and click on the “How Do I” tab which is located in the upper right corner of the
page. There, you will see the “View Code Enforcement Records” link. Press that and you will be taken to the BS&A Online page where you will find a link titled “All Record Search” in
the top left portion of the page. Click that and you can enter whatever address or addresses you wish to search.
If you have any problems with searching this information, please contact me and I will have someone assist you. Thanks. Dave
David Dickey
Community Development Director
d.dickey@cityofcapecanaveral.org <mailto:d.dickey@cityofcapecanaveral.org>
phone (321) 868-1220 ext. 118
fax (321) 868-1247
100 Polk Avenue — P.O. Box 326
Cape Canaveral, FL 32920
www.cityofcapecanaveral.org <http://www.cityofcapecanaveral.org/>
The City of Cape Canaveral — Sun, Space & Sea®
Connect with us! Facebook <https://www.facebook.com/CityofCapeCanaveral/> + Instagram <https://www.instagram.com/cityofcapecanaveral/> + Twitter <https://twitter.com/capecanaveralfl>
+ YouTube <https://www.youtube.com/channel/UCL28gl1p_Hwru3agK9A1sMQ> + Nextdoor <https://nextdoor.com/agency-detail/fl/cape-canaveral/city-of-cape-canaveral/>
Florida has a very broad public records law. As a result, any written communication created or received by the City of Cape Canaveral officials and employees will be made available
to the public and/or media upon request, unless otherwise exempt. Under Florida Law, email addresses are public records. If you do not want your email address released in response to
a public-records request, do not send electronic email to this entity. Instead, contact our office by phone or in writing
Florida has a very broad public records law. As a result, any written communication created or received by the City of Cape Canaveral officials and employees will be made available
to the public and/or media upon request, unless otherwise exempt. Under Florida Law, email addresses are public records. If you do not want your email address released in response to
a public-records request, do not send electronic email to this entity. Instead, contact our office by phone or in writing
Florida has a very broad public records law. As a result, any written communication created or received by the City of Cape Canaveral officials and employees will be made available
to the public and/or media upon request, unless otherwise exempt. Under Florida Law, email addresses are public records. If you do not want your email address released in response to
a public-records request, do not send electronic email to this entity. Instead, contact our office by phone or in writing
Florida has a very broad public records law. As a result, any written communication created or received by the City of Cape Canaveral officials and employees will be made available
to the public and/or media upon request, unless otherwise exempt. Under Florida Law, email addresses are public records. If you do not want your email address released in response to
a public-records request, do not send electronic email to this entity. Instead, contact our office by phone or in writing
Florida has a very broad public records law. As a result, any written communication created or received by the City of Cape Canaveral officials and employees will be made available
to the public and/or media upon request, unless otherwise exempt. Under Florida Law, email addresses are public records. If you do not want your email address released in response to
a public-records request, do not send electronic email to this entity. Instead, contact our office by phone or in writing.
Florida has a very broad public records law. As a result, any written communication created or received by the City of Cape Canaveral officials and employees will be made available
to the public and/or media upon request, unless otherwise exempt. Under Florida Law, email addresses are public records. If you do not want your email address released in response to
a public-records request, do not send electronic email to this entity. Instead, contact our office by phone or in writing.
Florida has a very broad public records law. As a result, any written communication created or received by the City of Cape Canaveral officials and employees will be made available
to the public and/or media upon request, unless otherwise exempt. Under Florida Law, email addresses are public records. If you do not want your email address released in response to
a public-records request, do not send electronic email to this entity. Instead, contact our office by phone or in writing.
Florida has a very broad public records law. As a result, any written communication created or received by the City of Cape Canaveral officials and employees will be made available
to the public and/or media upon request, unless otherwise exempt. Under Florida Law, email addresses are public records. If you do not want your email address released in response to
a public-records request, do not send electronic email to this entity. Instead, contact our office by phone or in writing.
Florida has a very broad public records law. As a result, any written communication created or received by the City of Cape Canaveral officials and employees will be made available
to the public and/or media upon request, unless otherwise exempt. Under Florida Law, email addresses are public records. If you do not want your email address released in response to
a public-records request, do not send electronic email to this entity. Instead, contact our office by phone or in writing.
Florida has a very broad public records law. As a result, any written communication created or received by the City of Cape Canaveral officials and employees will be made available
to the public and/or media upon request, unless otherwise exempt. Under Florida Law, email addresses are public records. If you do not want your email address released in response to
a public-records request, do not send electronic email to this entity. Instead, contact our office by phone or in writing.
Florida has a very broad public records law. As a result, any written communication created or received by the City of Cape Canaveral officials and employees will be made available
to the public and/or media upon request, unless otherwise exempt. Under Florida Law, email addresses are public records. If you do not want your email address released in response to
a public-records request, do not send electronic email to this entity. Instead, contact our office by phone or in writing.
Florida has a very broad public records law. As a result, any written communication created or received by the City of Cape Canaveral officials and employees will be made available
to the public and/or media upon request, unless otherwise exempt. Under Florida Law, email addresses are public records. If you do not want your email address released in response to
a public-records request, do not send electronic email to this entity. Instead, contact our office by phone or in writing.
Florida has a very broad public records law. As a result, any written communication created or received by the City of Cape Canaveral officials and employees will be made available
to the public and/or media upon request, unless otherwise exempt. Under Florida Law, email addresses are public records. If you do not want your email address released in response to
a public-records request, do not send electronic email to this entity. Instead, contact our office by phone or in writing.
Florida has a very broad public records law. As a result, any written communication created or received by the City of Cape Canaveral officials and employees will be made available
to the public and/or media upon request, unless otherwise exempt. Under Florida Law, email addresses are public records. If you do not want your email address released in response to
a public-records request, do not send electronic email to this entity. Instead, contact our office by phone or in writing.
Florida has a very broad public records law. As a result, any written communication created or received by the City of Cape Canaveral officials and employees will be made available
to the public and/or media upon request, unless otherwise exempt. Under Florida Law, email addresses are public records. If you do not want your email address released in response to
a public-records request, do not send electronic email to this entity. Instead, contact our office by phone or in writing.
Florida has a very broad public records law. As a result, any written communication created or received by the City of Cape Canaveral officials and employees will be made available
to the public and/or media upon request, unless otherwise exempt. Under Florida Law, email addresses are public records. If you do not want your email address released in response to
a public-records request, do not send electronic email to this entity. Instead, contact our office by phone or in writing.
Florida has a very broad public records law. As a result, any written communication created or received by the City of Cape Canaveral officials and employees will be made available
to the public and/or media upon request, unless otherwise exempt. Under Florida Law, email addresses are public records. If you do not want your email address released in response to
a public-records request, do not send electronic email to this entity. Instead, contact our office by phone or in writing.
Florida has a very broad public records law. As a result, any written communication created or received by the City of Cape Canaveral officials and employees will be made available
to the public and/or media upon request, unless otherwise exempt. Under Florida Law, email addresses are public records. If you do not want your email address released in response to
a public-records request, do not send electronic email to this entity. Instead, contact our office by phone or in writing.
Florida has a very broad public records law. As a result, any written communication created or received by the City of Cape Canaveral officials and employees will be made available to
the public and/or media upon request, unless otherwise exempt. Under Florida Law, email addresses are public records. If you do not want your email address released in response to a
public-records request, do not send electronic email to this entity. Instead, contact our office by phone or in writing.
Florida has a very broad public records law. As a result, any written communication created or received by the City of Cape Canaveral officials and employees will be made available to
the public and/or media upon request, unless otherwise exempt. Under Florida Law, email addresses are public records. If you do not want your email address released in response to a
public-records request, do not send electronic email to this entity. Instead, contact our office by phone or in writing.
Florida has a very broad public records law. As a result, any written communication created or received by the City of Cape Canaveral officials and employees will be made available to
the public and/or media upon request, unless otherwise exempt. Under Florida Law, email addresses are public records. If you do not want your email address released in response to a
public-records request, do not send electronic email to this entity. Instead, contact our office by phone or in writing.
Florida has a very broad public records law. As a result, any written communication created or received by the City of Cape Canaveral officials and employees will be made available to
the public and/or media upon request, unless otherwise exempt. Under Florida Law, email addresses are public records. If you do not want your email address released in response to a
public-records request, do not send electronic email to this entity. Instead, contact our office by phone or in writing.
Florida has a very broad public records law. As a result, any written communication created or received by the City of Cape Canaveral officials and employees will be made available to
the public and/or media upon request, unless otherwise exempt. Under Florida Law, email addresses are public records. If you do not want your email address released in response to a
public-records request, do not send electronic email to this entity. Instead, contact our office by phone or in writing.
cords law. As a result, any written communication created or received by the City of Cape Canaveral officials and employees will be made available to the public and/or media upon request,
unless otherwise exempt. Under Florida Law, email addresses are public records. If you do not want your email address released in response to a public-records request, do not send electronic
email to this entity. Instead, contact our office by phone or in writing.
Florida has a very broad public records law. As a result, any written communication created or received by the City of Cape Canaveral officials and employees will be made available to
the public and/or media upon request, unless otherwise exempt. Under Florida Law, email addresses are public records. If you do not want your email address released in response to a
public-records request, do not send electronic email to this entity. Instead, contact our office by phone or in writing.
Florida has a very broad public records law. As a result, any written communication created or received by the City of Cape Canaveral officials and employees will be made available to
the public and/or media upon request, unless otherwise exempt. Under Florida Law, email addresses are public records. If you do not want your email address released in response to a
public-records request, do not send electronic email to this entity. Instead, contact our office by phone or in writing.