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Home My WebLink Aboutcocc_disposition_248_20190828RECORDS DISPOSITION DOCUMENT NO. 248 PAGE 1 OF 60 PAGES 1. AGENCY NAME and ADDRESS City of Cape Canaveral, Florida 100 Polk Avenue Cape Canaveral, Florida 32920 2. AGENCY CONTACT (Name and Telephone Number) Mia Goforth, CMC City Clerk 105 Polk Avenue City ofCape Canaveral, Florida 321) 868 - 1220 Ext. 207 3. NOTICE OF INTENTION: The one). 1 a. Destruction scheduled records listed in Item 5 are to be b. Microfilming and Destruction disposed of in the manner checked below (specify only c. Other 4. SUBMITTED BY: I hereby certify that the records to be disposed of are correctly represented below, that any audit requirements for the-rr ords have)een fully justified, and that further retention is not required for any litigation pending or imminent. Mia Goforth, City Clerk 08/28/2019 Signature Name and Title Date 5. LIST OF RECORD SERIES a. Schedule No. b. Item No. c. Title d. Retention e. Inclusive Dates f. Volume In Cubic Feet g• Disposition Action and Date Completed After Authorization GS1- SL See attached Spreadsheets and Records Transfer Request forms 109.5 6. DISPOSAL AUTHORIZATION: Disposal for the above listed records is authorized. Any deletions or modifications are indicated. t...- J;"28.--M 7. DISPOS CERTIFI TE: The above listed records have been dis of in the inner and on the date shown in column g. n tur ' Date41goe-A &a.<14C.4. Kf, IQP/Geze-- Name and TitleCustodian/Records Mana ment Liaison Officer Date Witness Notes, Box Em Boxcontains mixed record series Boxcontains mixed record series Boxcontains mixed record series Boxcontains mixed record series Notes, Series Ask City Attorney before destruction PossibleHistorical Value 70a° Ensure these are really supporting documents PossibleHistorical Value Ensure these are really supporting documents Check Records vs Series Assigned Ask City Attorney before destruction Check Records vs Series Assigned Check Records vs Series Assigned 6d o1,2 5 0 Determineend date Determineend date mS" a. a 1 90 days. Ensure appropriate preservation of records determinedto have long-termhistorical value. 9 a u5 Ec m m E m. a m"` e c as ' m _ 3 fiscal years. Ensure appropriatepreservation of records determinedto have long-termhistorical value. 3 fiscal years. Ensure appropriatepreservation of records determinedto have long-termhistorical value. 3 fiscal years. Ensure appropriatepreservation of records determinedto have long-termhistorical value. 5 fiscal years after completion of contract or program/event, whichever is later. 5 years after caseclosed or appeals process has expired Retainuntil obsolete, superseded, or administrative value is lost. Retainuntil obsolete, superseded, or administrative value is lost. co ry n n n n a a m N S7 ma M M M M M M c w a a a a a a cOmLL M oz., , CZa ZxO wELLO ¢ U CITYATTORNEY JOHN KANCILIA'S FILES CITYATTORNEY JOHN KANCILIA'S FILES CITYATTORNEY JOHN KANCILIA'S FILES CITYATTORNEY JOHN KANCILIA'S FILES 0 4, O R BIERMAN I BORING I BROWN I CC SHIP REPAIR I CAPE WINDS I CHAPMAN I CIRCLE K I SNB v PALMISANO I CLARK/GURR I CUMMINGS I DUBLE I FERRIS MARGUERITE I FIRST INTERSTATE v NICHOLAS I MANLY I MILLIKEN MANLEY I MYERS I PALMISANO PETROLANE I FORAM I SCHMITZI SOUTHLAND I CHLORINE DISTRIBUTORS I WILLIAMS NEWSLETTER NAME CONTEST NEWSLETTER ISSUES AND SUPPORTING DOCUMENTS LL p t F- F— fn— ww ¢ O - rZ p,?= wFU Zom Zt/ i to> o v¢ f j 4¢ O 0 O w O¢ 0¢ o m cc'''' rn Z d f LI F: 1a fn O w m J N w w O w_ J o U U U N o z N O o ri ' D F CZ-7 F fn Z w a o, C 50 O m o ' N 0 z- z g J¢ O ¢ > O w - O a Q O O D U¢ OQ p fn o U F ¢ o M w o U w n Z>,, OZgrvryM UOOU¢ Uw-¢ 00UN¢ Oo m HaU2 LUmUOUO p ZUa Z a 0¢ U rn CITY CODE RECODIFICATION PROJECT ATTY TO MANAGER ICHERIE DOWN LANE I CEB NEPOTISM I ETHICS COMPLAINTS MORGAN I PINDZIAK PERMIT CABLE TWCI ANIMALCONTROLS INCIDENTI LAND PURCHASES- MCDEVITT, SHERWN BEACH EASEMENTS I DEVLIN BEACH EASEMENT BLARNEY 67, INC vCITY FAIRVILLA VIDEO, CAPE R&D, INC SISTER CITY INFO HIST. I GAS FRANCH. AGRMT I SSA CONTRACT I FDOTHIST I SHERIFFS DEPT CONTRACT/BUDGET I MAGLEY CASSINI DELTA ROCKET EXPLOSION 97 TELECOM CELL PHONE TOWER 95- 97I ECON. DEVL. AlA HIST I ARCH. REVEW BOARD/CAB HIST. 94-96 I INDIAN RIVER LAGOON HIST. FIRST PUBLIC RESPONSE MAILING HIST. 97I CITIZEN SURVEYS HIST. a is, LITIGATION CASEFILES NEWS RELEASES CO U F 0, ¢ Mit a¢ W QUO O2¢ OPINIONS: LEGALSUPPORTING DOCUMENTS) CORRESPONDENCE & MEMORANDA: ADMINISTRATIVE OPINIONS: LEGAL SUPPORTING DOCUMENTS) PUBLIC PROGRAM/ EVENT RECORDS LITIGATION CASE FILES ADMINISTRATIVE CONVENIENCE RECORDS ADMINISTRATIVE CONVENIENCE RECORDS tea. cv M cN N 2 Y w U YFUCITYCLERKY w U YF0CITYCLERKCITY CLERK CITY CLERK CITY CLERK CITY MANAGER CITY MANAGER Ce 2 Y FUUm9iCV- 9fPINrNi ry oV v' mNmu5 Notes, Box Boxcontains mixed record series Boxcontains mixed record series Boxcontains mixed record series Boxcontains mixed record series Boxcontains mixed record series Boxcontains mixed record series Boxcontains mixed record series Boxcontains mixed record series Notes, Series PossibleHistorical Value PossibleHistorical Value PossibleHistorical Value PossibleHistorical Value PossibleHistorical Value PossibleHistorical Value Ask City Attorney before destruction K k k Determineend date Determineend date Determineend date Determineend date Determineend date Determineend date Determineend date Determineend date k Kƒ 90 days. Ensure appropriate preservation of records determinedto have long-termhistorical value. 90 days. Ensure appropriatepreservation of records determinedto have long-termhistorical value. 5 anniversary yearsafter adoption ofordinance. Ensure appropriate preservation ofrecords determinedto havelong- term historicalvalue. 5 anniversary yearsafter adoption ofordinance. Ensure appropriate preservation ofrecords determinedto havelong- term historicalvalue. 5 fiscal years after awarded orbid project cancelled. 5 fiscal years after awarded. 10 anniversary years after awarded. 10 anniversary years after awarded. 5 fiscal years after awarded orbid project cancelled. 5 fiscal years after awarded orbid project cancelled. 5 fiscal years after awarded. 5 fiscal years after awarded. 5 years after caseclosed or appeals process has expired a a Na Na 2 N Nz Nz ooCO cc0 ° VOLS 1-4 VOLS 5-6 I SUPPLEMENTAL LEG. RECORD (BROWN FOLDER) RFP 06-01 Concrete Construction Services, RFB 06-02 Lift Station 1 - Force Main Replacement, RFQ 06- 04CityHall and Police Department RFP 06-03Audit Services Bid 07-01 Construction of Waste Water Lift Station 1/Force Main Replacement/EXPERTECH Bid 08-04 Construction of Stormwater Improvementsto the Northern Portion ofthe Central Ditch/GREGORI RFB 07-01 Construction of Wastewater Force Main Replacement/Lift Station 1 RFB 08-04 Forthe Construction ofStormwater Improvements tothe Northern Portion ofthe Central Ditch RFB 08-02 Fertilization, Insect, Disease, Weed Control ofTurfAreas RFB 08-01 Mow/Maintenance ofCity Landscaped Areas CoastalTerminals LLC v. CapeCanaveral CapeCanaveral v. Saurenmann, Hans & Marianne Tripple J. Investments, LLC vs. Cape Canaveral & CapeCanaveral Board of Adjustment CITY COUNCIL PHOTOS, NEWSPAPER CLIPPINGS (ANNE THURM) I CITY QUESTIONS PAMPHLET I COMMUNITY FACILITIES PLAN PHOTOS I POLICESERVICESTUDY I ARCHITECTURALREVIEWBOARD I AD HOC COMMITTEE LEGISLATIVE RECORD: ADULT ENTERTAINMENT, SEXUALLY ORIENTED BUSINESSES, AND THE AFFECTS OF ALCOHOL: A.GARGANESE LEGISLATIVE RECORD: ADULT ENTERTAINMENT, SEXUALLY ORIENTED BUSINESSES, AND THE AFFECTS OF ALCOHOL: A.GARGANESE RFP 06-01 ConcreteConstruction Services, RFB 06-02 Lift Station 1 - Force Main Replacement, RFQ06-04 City Hall and Police Department RFP 06-03Audit Services Bid 07-01 Construction of Waste Water Lift Station 1/Force Main Replacement/EXPERTECH Bid 08-04 Construction of Stormwater Improvementsto the Northern Portion ofthe Central Ditch/GREGORI RFB 07-01 Construction of Wastewater Force Main Replacement/LiftStation 1 RFB 08-04 For the Construction of Stormwater Improvementsto the Northern Portion ofthe Central Ditch RFB 08-02 Fertilization, Insect, Disease, Weed Control RFB 08-01 Mow/Maintenance of City ira NEWS RELEASES NEWS RELEASES ORDINANCES: SUPPORTING DOCS ORDINANCES: SUPPORTING DOCS Bid Records: Capital Improvement Unsuccessful Bids Bid Records: Non -Capital Improvement BID RECORDS: CAPITAL IMPROVEMENT SUCCESSFUL BIDS BID RECORDS: CAPITAL IMPROVEMENT SUCCESSFUL BIDS Bid Records: Capital Improvement Unsuccessful Bids Bid Records: Capital Improvement Unsuccessful Bids Bid Records: Non -Capital Improvement Bid Records: Non -Capital Improvement Litigation Case Files II e e e e e CITY CLERK CITY CLERK CITY CLERK CITY CLERK CityClerk CityClerk CityClerk CityClerk CityClerk CityClerk CityClerk CityClerk r i I i I aq 2 2 2 2 2 2 2 2 Page 19 of 60 CITY OF CAPE CANAVERAL, FLORIDA RECORDS TRANSFER REQUEST City Managers Office Department 08/11/2011 Date 27 Page 01 of 01 Kim clntire Pep rtment Transfer Authorization Records Coordinator RECORDS SERIES TITDATES OF RECORDLE & DETAILSRETENTIONDDFROMTOLtigtkn CaSe Files Coastal Terminals LLC v, C'ape Canaveral; CS# 05- 2008-8CA5697 — 09/16708) Cape Canaveral v. Saurenmann, Hans & lvla„ rianne; CS# 05-2007-CA-006810 — 04/24/09) 09/2008 Triple, J. Investments, LLC vs. Cape Canaveral Cape Canaveral Board of Adjustment — 08-25 09) H & S Logistics - Date Pick -Up Authorization 5FY 10/20 4 1147