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Home My WebLink Aboutclsb_agenda_packet_final_20220331 CULTURE AND LEISURE SERVICES BOARD CAPE CANAVERAL CITY HALL 100 POLK AVE MARCH 31, 2022 5:30 P.M. AGENDA CALL TO ORDER: ROLL CALL: PUBLIC PARTICIPATION: Any member of the public may address any items that do not appear on the agenda and any agenda item that is listed on the agenda for final official action by the Culture and Leisure Services Board, excluding public hearing items which are heard at the public hearing portion of the meeting, ministerial items(e.g., approval of agenda, minutes, information items) and quasi-judicial or emergency items. Citizens are encouraged to limit their comments to three (3) minutes. The Culture and Leisure Services Board will not take any action under the"Public Participation" section of the agenda. The Culture and Leisure Services Board may schedule items not on the agenda as regular items and act upon them in the future. ACTIONS ITEMS: 5:30 p.m. —5:55 p.m. 1. Approve minutes from meeting held on January 27, 2022. 2. Election of CLS Board Officers: Chairperson and Vice Chairperson 3. Review and approve CLS Board meeting schedule for the remainder of 2022. 4. Review proposed fee schedules and residency requirements for City of Cape Canaveral Community Center and existing City facilities for recommendation to City Council. 5. Review proposed hours of operation for City of Cape Canaveral Community Center. STAFF REPORTS: 5:55 p.m. —6:10 p.m. 1. Molly Thomas: Department reorganization update. 2. Gustavo Vergara: Parks and projects update. ADJOURNMENT: Pursuant to Section 286-0105, Florida Statutes, the City hereby advises the public that: If a person decides to appeal any decision made by the Culture and Leisure Services Board with respect to any matter considered at this meeting, that person will need a record of the proceedings, and for such purpose that person may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. This notice does not constitute consent by the City for the introduction or admission into evidence of otherwise inadmissible or irrelevant evidence, nor does it authorize challenges or appeals not otherwise allowed by law. In accordance with the Americans with Disabilities Act: all interested parties may attend this Public Meeting. The facility is accessible to the physically handicapped. Persons with disabilities needing assistance to participate in the proceedings should contact Paula Ness, City of Cape Canaveral Leisure Services (868-1226) 48 hours in advance of the meeting. CULTURE AND LEISURE SERVICES BOARD MEETING MINUTES MARCH 31, 2022 A meeting of the Culture and Leisure Services Board was held on January 27, 2022, at Cape Canaveral City Hall, 100 Polk Avenue, Cape Canaveral, Florida. The meeting was called to order at 5:31 p.m. by Chairperson, Joel Fair. The Secretary called the roll. MEMBERS PRESENT Joel Fair Chairperson Kathy Parks Mike Truitt Angela Trulock OTHERS PRESENT Gustavo Vergara Leisure Services Director Molly Thomas Cultural + Community Affairs Director Marci Lefkoff Board Secretary MEMBERS ABSENT Larry Holmes ACTION ITEMS: A motion was made by Kathy Parks, to approve meeting minutes of September 30, 2021 as written, seconded by Mike Truitt, the motion was carried unanimously. A motion was made by Mike Truitt to recommend that Betsy Ronk and Mary Mosquera be considered by City Council for appointment to the Culture and Leisure Services Advisory Board, seconded by Kathy Parks, the motion was carried unanimously. A motion was made by Kathy Parks, to select the sculpture "Awakening"for installation at the Cape Canaveral Public Library, seconded by Joel Fair, the motion carried 3 to 1. DISCUSSION ITEMS: • Mr. Vergara presented the proposed Fee Schedule for the City of Cape Canaveral Community Center. Mr. Vergara provided background on the existing fees and described the fees being proposed. Discussion ensued about operating hours, the many programs that could be operated out of the building and the new opportunities having this facility will open to the community.Although no motion was necessary, there was consensus and support from the Board for the new fee structure. STAFF REPORTS: • Mr. Vergara gave an update on the progress of The City of Cape Canaveral Community Center and stated that hopefully by March the building will be done. Mr. Vergara stated that a prefabricated restroom will go on the East side of the dug out for the installation of the splash pad. • Mr. Vergara presented upcoming City events for the month of January. To include Friday Fest and the 3rd Annual Space Coast Paddle Battle. • Ms. Thomas discussed the progress for the CAPE Center, stating they are on schedule despite the delays on some materials. Ms. Thomas stated they are looking at May for completion. ADJORNMENT: There being no further business, Kathy Parks made a motion to adjourn—seconded by Mike Truitt. The motion carried unanimously and the meeting adjourned at 7:23 p.m. Approved on this, the 31st day of March, 2022. Joel Fair, Chairperson Paula Ness, Board Secretary AGENDA ITEM 3 CULTURAL + LEISURE SERVICES ADVISORY BOARD 2022 MEETING SCHEDULE January 27, 2022 March 31, 2022 May 26, 2022 July 28, 2022 September 29, 2022 November 17, 2022 AGENDA ITEM 4.1 DRAFT CITY OF CAPE CANAVERAL COMMUNITY CENTER FEE SCHEDULE OPTION A AND EXISTING RECREATION FACILITY RENTALS FEES INCLUDE OPEN GYM + UPSTAIRS EXERCISE AREA (ADULTS ONLY) + ACTIVITY ROOM COURT FEES APPLY TO BOTH COMMUNITY CENTER + NANCY HANSON REC COMPLEX Drop In Court All Access AGE & RESIDENCY STATUS Fee Day Pass Monthly Fee Yearly Fee NON-RESIDENT SENIOR $4 $5 $25 $250 RESIDENT SENIOR $2 $5 $10 $110 NON-RESIDENT ADULT $5 $5 $30 $330 RESIDENT ADULT $3 $5 $20 $220 NON-RESIDENT CHILD $1 $5 $10 $110 RESIDENT CHILD Free Free PROGRAMS RESIDENT RATES SUMMER CAMP $60 A WEEK LEAGUES / EVENTS TBD - CONTINGENT ON COSTS OF OPERATING PROGRAM CONFERENCE ROOM RENTALS $50/ HR - $150 REFUNDABLE CLEANING DEPOSIT GYM RENTAL (ONLY ATHLETICS) $65 / HR - $150 REFUNDABLE CLEANING DEPOSIT GYM RENTAL (EVENTS) $65 / HR - $200 FLOOR COVERING CHARGE + DEPOSIT MSP PAVILION $250/ DAY - $150 REFUNDABLE CLEANING DEPOSIT BRP PAVILION $150! DAY $150 REFUNDABLE CLEANING DEPOSIT NON-RESIDENT RATES SUMMER CAMP $70 A WEEK LEAGUES / EVENTS TBD - PRICE CONTINGENT ON COSTS OF OPERATING PROGRAF\ CONFERENCE ROOM RENTALS $63/ HOUR - $150 REFUNDABLE CLEANING DEPOSIT GYM RENTAL (ONLY ATHLETICS) $80/ HR - $150 REFUNDABLE CLEANING DEPOSIT GYM RENTAL (EVENTS) $80/ HR - $200 FLOOR COVERING CHARGE + DEPOSIT MSP PAVILION $300/ DAY - $150 REFUNDABLE CLEANING DEPOSIT BRP PAVILION $180/ DAY - $150 REFUNDABLE CLEANING DEPOSIT DRAFT CITY OF CAPE CANAVERAL COMMUNITY CENTER FEE SCHEDULE AND EXISTING RECREATION FACILITY RENTALS OPTION B FEES INCLUDE OPEN GYM + UPSTAIRS EXERCISE AREA (ADULTS ONLY) + ACTIVITY ROOM COURT FEES APPLY TO BOTH COMMUNITY CENTER + NANCY HANSON REC COMPLEX Drop In Court All Access AGE & RESIDENCY STATUS Fee Day Pass Monthly Fee Yearly Fee NON-RESIDENT SENIOR $5 $6 $30 $300 RESIDENT SENIOR $3 $6 $12 $132 NON-RESIDENT ADULT $6 $6 $36 $396 RESIDENT ADULT $4 $6 $24 $264 NON-RESIDENT CHILD $2 $6 $12 $132 RESIDENT CHILD Free Free PROGRAMS RESIDENT RATES SUMMER CAMP $60 A WEEK LEAGUES / EVENTS TBD - CONTINGENT ON COSTS OF OPERATING PROGRAM CONFERENCE ROOM RENTALS $60/ HOUR - $150 REFUNDABLE CLEANING DEPOSIT GYM RENTAL (ONLY ATHLETICS) $78/ HR - $150 REFUNDABLE CLEANING DEPOSIT GYM RENTAL (EVENTS) $78/ HR - $200 FLOOR COVERING CHARGE + DEPOSIT MSP PAVILION $275 / DAY - $150 REFUNDABLE CLEANING DEPOSIT BRP PAVILION $165/ DAY $150 REFUNDABLE CLEANING DEPOSIT NON-RESIDENT RATES SUMMER CAMP $70 A WEEK LEAGUES / EVENTS TBD - PRICE CONTINGENT ON COSTS OF OPERATING PROGRAM CONFERENCE ROOM RENTALS $76/ HOUR - $150 REFUNDABLE CLEANING DEPOSIT GYM RENTAL (ONLY ATHLETICS) $96/ HR - $150 REFUNDABLE CLEANING DEPOSIT GYM RENTAL (EVENTS) $96/ HR - $200 FLOOR COVERING CHARGE + DEPOSIT MSP PAVILION $330/ DAY - $150 REFUNDABLE CLEANING DEPOSIT BRP PAVILION $200/ DAY - $150 REFUNDABLE CLEANING DEPOSIT DRAFT CITY OF CAPE CANAVERAL COMMUNITY CENTER FEE SCHEDULE AND EXISTING RECREATION FACILITY RENTALS OPTION C FEES INCLUDE OPEN GYM + UPSTAIRS EXERCISE AREA (ADULTS ONLY) + ACTIVITY ROOM COURT FEES APPLY TO BOTH COMMUNITY CENTER + NANCY HANSON REC COMPLEX Drop In All Access AGE & RESIDENCY STATUS Court Fee Day Pass Monthly Fee Yearly Fee NON-RESIDENT SENIOR $6 $8 $33 $325 RESIDENT SENIOR $4 $8 $13 $143 NON-RESIDENT ADULT $7 $8 $39 $429 RESIDENT ADULT $5 $8 $26 $286 NON-RESIDENT CHILD $3 $8 $13 $143 RESIDENT CHILD Free Free PROGRAMS RESIDENT RATES SUMMER CAMP $60 A WEEK LEAGUES / EVENTS TBD - CONTINGENT ON COSTS OF OPERATING PROGRAM CONFERENCE ROOM RENTALS $78/ HOUR - $150 REFUNDABLE CLEANING DEPOSIT GYM RENTAL (ONLY ATHLETICS) $85 / HR - $150 REFUNDABLE CLEANING DEPOSIT GYM RENTAL (EVENTS) $85 / HR - $200 FLOOR COVERING CHARGE + DEPOSIT MSP PAVILION $300/ DAY - $150 REFUNDABLE CLEANING DEPOSIT BRP PAVILION $180! DAY $150 REFUNDABLE CLEANING DEPOSIT NON-RESIDENT RATES SUMMER CAMP $70 A WEEK LEAGUES / EVENTS TBD - PRICE CONTINGENT ON COSTS OF OPERATING PROGRA CONFERENCE ROOM RENTALS $82/ HOUR - $150 REFUNDABLE CLEANING DEPOSIT GYM RENTAL (ONLY ATHLETICS) $104/ HR - $150 REFUNDABLE CLEANING DEPOSIT GYM RENTAL (EVENTS) $104/ HR - $200 FLOOR COVERING CHARGE + DEPOSIT MSP PAVILION $350/ DAY - $150 REFUNDABLE CLEANING DEPOSIT BRP PAVILION $220/ DAY - $150 REFUNDABLE CLEANING DEPOSIT AGENDA ITEM 4.2 Community Center Projected Membership and Drop in Revenue Based on Option A of Proposed Fee Schedules 300 Resident Seniors, yearly membership at $110 $33,000 200 Resident Adults, yearly membership at $220 $44,000 200 Non-Resident Seniors, daily membership at $3 a day, 52 weeks a year $31,200 100 Non-Resident Adults, daily membership at $5 a day, 52 weeks a year $26,000 TOTAL = $134,200 Community Center Projected Annual Operations + Maintenance Estimates Salaries & Benefits $187,000 Utilities $27,000 Maintenance $12,000 Recreation Program Expenses $12,000 TOTAL = $238,000 Other Considerations • All figures are estimates, which will inevitably be impacted by current/coming effects of the pandemic, to include continued supply chain/economic disruptions. • Annual O+M projections based on the facility being open —64 hours per week, 52 weeks a year and congruent with current hours of operation at the Nancy Hanson Recreation Complex. • Salaries and benefits subject to change based on staffing needs once operational. • Utility costs will be off-set by roof-top solar array. • Annual maintenance expenditures including recurring, preventative and on-going maintenance tasks needed to prevent building system/equipment failures. • These figures do not include other facilities or other areas of Canaveral City Park beyond the Community Center building. AGENDA ITEM 4.3 Residency + Age Policies for City Recreation Facilities Current Policy: • Resident: 60+ days residing in the City • Senior: 62+ • Child: 17 and under • Proof of age/residency: Honor system Proposed Changes: • Proof of age + residency required at time of activity registration. o Government issued photo I.D. listing a 32920 address o Government issued photo I.D + copy of lease/tax/utility bill o Annual status renewal recommended and can be facilitated for regular/seasonal facility users with current software/systems Optional Considerations: • Keep current definition of resident (60+ days) or increase/decrease duration of stay requirement. • Keep current definition of senior (age 62+) or increase/decrease age requirement.