HomeMy WebLinkAboutMinutes 09-14-1993 •
MINUTES
Cape Canaveral Public Library Board
September 14, 1993
I. CALL TO ORDER
The meeting was called to order at 4:10 p.m. by Chairman Tim Grady. Other
board members present were Martha Crusey, Harry Ernst, Anna Kelly and a new
alternate member appointed by City Council, Joanna Atwood, replacing Mary
Jenkins, who resigned. Also present was Isabel Escapa, library director.
II. MINUTES
Minutes of the June 8, 1993, and June 26, 1993, meetings were approved
as submitted.
III. DIRECTOR'S REPORT
A. Circulation of materials increased from 18 percent to 24 percent during
June, July and August.
B. A proposed 5,000-square foot addition to the Cape Canaveral Public
Library has been ranked seventh by the Brevard County Library Board,
with funds expected to become available in 1997-98.
C. The computer catalog system for county libraries will be improved this
fall.
D. Barbara Sims has been awarded a plaque in recognition of her fifteen
years of service on the library staff.
E. Three orders for books were placed during July and August totaling
$7,900. Instructional videos, compact disks and music cassettes
costing $1 ,025 also were ordered, as well as audio and video cases.
F. A staff survey the week of July 19-24 showed 1,585 uses of magazines,
newspapers, and reference books.
G. A total of 621 children participated in the summer outreach program
at Cape View Elementary School, cosponsored by the City Recreation
Department.
H. Mrs. Escapa requested two additional part-time positions for Fiscal
1993-94, a Library Assistant I (Reference) and a Library Page, each
to work twenty hours a week.
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LIBRARY BOARD MINUTES SEPTEMBER/Page 2
I. Effective November 1 , the Library will have its own custodial worker
for twenty hours each week instead of the contract service that has
been ineffective.
J. A copy of the Brevard County Library System's Long-Range Plan for
1993-1998 was presented to each board member.
IV. OLD BUSINESS
A. Mary Jenkins submitted through Harry Ernst a copy of Robert's Rules of
Order prohibiting absentee voting. Tim Grady said he thought the
Library Board's own by-laws permitted it (but they defer to Robert's
Rules of Order). So the vote in support of two new library staff
positions at the June 8, 1993, meeting remains 3-2.
B. Mrs. Escapa said she had dropped the proposed project to provide
more storage space in the Meeting Room because City Council favors
keeping the Meeting Room at its original size.
V. NEW BUSINESS
A. Mrs. Kelly suggested a series of brown-bag luncheons at the library
for local businessmen that would feature a current book review. She
also proposed a hobby spotlight; for example, a central display featuring
all of the library's materials on quilting. Mrs. Escapa said volunteers
would be needed to handle both projects.
B. Mr. Grady suggested surveying library patrons to determine their
hobbies and what books they want to read. He said that he would
circulate two library newsletters among board members.
C. Mrs. Escapa said she would find out what the Brevard County Library
Board policies are regarding the population base for providing new
libraries and how their construction should be financed, as well
as the relationship of library staff size to monthly activities.
VI. ADJOURNMENT
The meeting was adjourned at 6:34 p.m.
Harry Ernst, Secretary Tim Grady, Chairman
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:TEES OF ORDER §4(� VOTING 1C
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ected he then gives the num- -'I
correction] is suggested, the chair says: �= 1
:h side to the chairman, who "There being no corrections [or no further f
>ult. An entry must be made corrections] the minutes stand approved."
f the names of all voting in While routine and minor matter Ppcan be '.i
nd also of those in the nega- rapidly disposed of in this way, if at any time 1
vho answered "present." A y objection is made with reasonable promptness,
>d of notingthe answers at
the chair ignores what has been done in that
write the figure 1 on the left t case even if he has announced the result, and
ie first member answering in requires a regular vote. [See also page 202.]
ie figure 2 to the left of the ' 1
the affirmative, and so on. Absentee Voting. In a strictly deliberative assem-
bly no member can vote who is not present when the
swers are treated similarly, question is completely put. But in many societies the ; #
the right of the names, and membership is scattered all over a state, or even still
"present" should be entered wider, and it has been found expedient to provide a t
method of voting that will enable all the members to #
rd column. In this way the i vote upon certain matters, as upon amendments to [
:h side at any time show how I constitutions, by-laws, and in elections of officers.
It that time. Theyeas and This provision, when it is deemed advisable to adopt
it, should be placed in the constitution or by-laws, as
,rdered in committee of the otherwise, unless the charter or state laws authorize
absentee voting, no member can vote except in person.
There are two forms of absentee voting—by mail, and
t. Business can be expedited proxy voting.
ng the formality of motions iVoting by Mail is used for election of officers, and
ine business and onquestions for amendments to the constitution or by laws, and for
such other important matters as the society may order
ce, the chair assuming gen- to he voted on in this way. If an amendment to the
consent until some one ob- by-laws is to be voted on by mail, a printed copy of
the proposed amendment is mailed to every member,
necessarily mean that every with the words "yes" and "no" printed underneath, or
Ior of the motion, but, that on a separate slip, with directions to cross out one of
less to oppose it, or even to them, and return in the enclosed envelope, upon which ,,
should be printed the words, "Ballot for Amendment ..
pposition simply acquiesces to Constitution." This envelope should usually have
Thus, in the case of ap- the signature of the voter on it, and be sealed and en i :
-
es, the chair inquires if there closed in another one addressed to the secretary, or to
q the chairman of the tellers, so that the inner envelope
as, and, if one is suggested, will not be opened except by the tellers when the votes
are counted. If it is desired to present the arguments
no correction [or no further i";:
pro and con, the society can allow the leaders on the
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