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HomeMy WebLinkAboutcocc_council_mtg_packet_20220118_530p_specialCAPE CANAVERAL CITY COUNCIL SPECIAL MEETING City Hall Council Chambers 100 Polk Avenue, Cape Canaveral, Florida 32920 REVISED AGENDA January 18, 2022 5:30 P.M. For those that cannot attend the Meeting and wish to submit a public comment: Email your comment to CityClerk@CityofCapeCanaveral.org by noon the day of the Meeting. To stream the Meeting at home: Please visit www.cityofcapecanaveral.org/city_meetings For viewing/participating in the Meeting remotely via GoToWebinar: Register at: https://attendee.gotowebinar.com/register/2518871608472299024 Instructions for using GoToWebinar: www.cityofcapecanaveral.org/instructions CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL PUBLIC PARTICIPATION: Any member of the public may address any items that do not appear on the agenda and any agenda item that is listed on the agenda for final official action by the City Council excluding public hearing items which are heard at the public hearing portion of the meeting, ministerial items (e.g. approval of agenda, minutes, informational items), and quasi-judicial or emergency items. Citizens will limit their comments to three (3) minutes. The City Council will not take any action under the "Public Participation" section of the agenda. The Council may schedule items not on the agenda as regular items and act upon them in the future. DISCUSSION 1 5:45 p.m. - 6:00 p.m. 1. Discuss the status of the Civic Hub project/7404 N. Atlantic Avenue. 2. Status update regarding City Council's offer to reimburse relocation expenses incurred by the tenants, Hair Port Salon and Iteck, related to the City's acquisition of 7404 N. Atlantic Avenue, and consider approval of the counteroffer submitted by Hair Port Salon, and provide such other related direction as deemed necessary by City Council. 3. Status update regarding City Council's offer to reimburse relocation expenses incurred by the tenants, Hair Port Salon and Iteck, related to the City's acquisition of 7404 N. Atlantic Avenue, and consider approval of the counter proposal submitted by Iteck, and provide such other related direction as deemed necessary by City Council. ADJOURNMENT: Pursuant to Section 286.0105, Florida Statutes, the City hereby advises the public that: If a person decides to appeal any decision made by the City Council with respect to any matter considered at this Meeting, that person will need a record of the proceedings, and for such purpose that person may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. This notice does not constitute consent by the City for the introduction or admission into evidence of otherwise inadmissible or irrelevant evidence, nor does it authorize challenges or appeals not otherwise allowed by law. In accordance with the Americans with Disabilities Act: all interested parties may attend this Public Meeting. The facility is accessible to the physically handicapped. Persons with disabilities needing assistance to participate in the proceedings should contact the City Clerk's office [(321) 868-1220 x207 or x206] 48 hours in advance of the Meeting. CITY OF CAPE CANAVERAL CITY COUNCIL SPECIAL MEETING • JANUARY 18, 2022 AGENDA ITEM SUMMARY • ITEM # 1 Subject: Discuss the status of the Civic Hub project/7404 N. Atlantic Avenue. Department: Community and Economic Development Summary: At a Special City Council Meeting on December 7, 2021, the Council voted to move forward with the Civic Hub project located at 7404 N. Atlantic Avenue. In addition, the Council voted to extend the closing date by 30 days as provided for in Section 5.7 of the Contract for Purchase and Sale of the property, and to provide relocation assistance of up to $5,000 to the two (2) tenants (Hair Port Salon and Iteck) upon receipt of documentation of the payment of first and last month's rent and security deposit at the new location. December 31, 2021 was the deadline for the two existing tenants to indicate acceptance of the City's offer for relocation assistance funding. One tenant, Hair Port Salon/tenant returned the signed letter of acceptance in a timely manner. Both tenants (Hair Port Salon and Iteck) have proposed counteroffers which are the subject of separate agenda items. This agenda item is to provide the Council with an opportunity to discuss the status of the Civic Hub project. Submitting Department Director: David Dickey Date: 01/13/22 Attachment: n/a Financial Impact: Staff time and effort to prepare this agenda item. Reviewed by Administrative/Financial Services Director: John DeLeo Date: 01/13/22 The City Manager recommends the City Council take the following actions: Discuss the status of the Civic Hub project located at 7404 N. Atlantic Avenue. Approved by City Manager: Todd Morley Date: 01/13/22 CITY OF CAPE CANAVERAL CITY COUNCIL SPECIAL MEETING • JANUARY 18, 2022 AGENDA ITEM SUMMARY • ITEM # 2 Subject: Status update regarding City Council's offer to reimburse relocation expenses incurred by the tenants, Hair Port Salon and Iteck, related to the City's acquisition of 7404 N. Atlantic Avenue, and consider approval of the counteroffer submitted by Hair Port Salon, and provide such other related direction as deemed necessary by City Council. Department: Community and Economic Development Summary: At a Special City Council Meeting on December 7, 2021, the Council voted to move forward with the Civic Hub project located at 7404 N. Atlantic Avenue. In addition, the Council voted to extend the closing date by 30 days as provided for in Section 5.7 of the Contract for Purchase and Sale of the property, and to provide relocation assistance of up to $5,000.00 to the two (2) tenants currently in the building (Hair Port Salon and Iteck) upon receipt of documentation of the payment of first and last month's rent and security deposit at the new location. To formalize the business terms of the relocation assistance, the City prepared a letter of acceptance which was to be signed and returned by December 31, 2021. In an email dated December 31, 2021, the Hair Port Salon tenant (Ms. Belinda Roldan), who had previously signed the letter of acceptance (Attachment 1), forwarded a counteroffer (Attachment 2). The counteroffer was related to a condition of the assistance which requires that the tenant provide documentation of the payment of first and last month's rent and security deposit at the new location. It was anticipated that the tenant's relocation would involve a new lease at a different location. Ms. Roldan, indicates that, rather than leasing a property, she is pursuing the purchase of a new business location and requests that costs associated with the purchase be eligible for reimbursement from the $5,000.00. This item is to request direction from the Council regarding the counteroffer. Submitting Department Director: David Dickey Date: 01/13/22 Attachments: Attachment 1 — Letter of Acceptance Attachment 2 — Ms. Roldan email — December 31, 2021 Financial Impact: $5,000.00 funded by the Community Redevelopment Agency Fund; Staff time and effort to prepare this agenda item. Reviewed by Administrative/Financial Services Director: John DeLeo Date: 01/13/22 The City Manager recommends the City Council take the following action: Approve the counteroffer regarding relocation of Hair Port Salon/tenant. Approved by City Manager: Todd Morley Date: 01/13/22 Attachment 1 CITY OF CAPE CANAVERAL Via Hand Delivery December 17, 2021 Hair Port Studio Attention: Belinda Roldan 7408 N. Atlantic Avenue Cape Canaveral, Florida 32920 Re: Relocation from 7408 N. Atlantic Ave, Cape Canaveral, Florida 32920 Dear Ms. Roldan: As you are aware, the City of Cape Canaveral approved a Sale and Purchase Contract with William scharlau to acquire the real property located at 7408 N. Atlantic Avenue, Cape Canaveral. The City intends to construct a redevelopment project on the property. The closing will occur in the very near future. The City Council recently approved a conditional offer to reimburse you for certain eligible relocation expenses to assist you with relocating your business from the property prior to closing. The City will reimburse you for relocation expenses in an amount not to exceed $5,000 under the following terms and conditions: 1. You must provide an executed copy of your new lease at your new business location evidencing that you are relocating your business. 2. Only first and last month's rent and security deposit at your new business location are eligible for reimbursement up to a maximum amount of $5.000 upon submittal of written. documentation evidencing that you have paid such expenses. 3 You must relocate from the property no later than the end of the day, Sunday January 9, 2022. To accept this offer, you must sign below and return this letter to City Manager, Todd Morley, no later than Friday, December 31, 2021. If you do not execute and return this letter by that date, no relocation expenses will be provided by the City. Sincerely, Todd Morley, City Manager l hereby accept the offer stated herein and acknowledge and agree that to receive payment of the relocation expenses, I must fully comply with the terms and conditions stated herein: Belinda Roldan Date Attachment 2 From: Belinda Roldan Natal <belinda.roldan8@gmail.com> Sent: Friday, December 31, 2021 11:44 AM To: David Dickey <D.Dickey@cityofcapecanaveral.org> Cc: Belinda Natal <belinda.roldan8@gmail.com> Subject: Fwd: Relocation expenses Sent from my iPhone Begin forwarded message: From: Belinda Roldan Natal <belinda.roldan8@gmail.com> Date: December 31, 2021 at 12:34:30 AM EST To: Belinda Natal <belinda.roldan8@gmail.com> Subject: Relocation expenses To whom it may concern, This is about the relocation assistance, the $5,000. Is it possible to receive this help for the purchase of our business for Hair Port Studio? Sent from my iPhone Florida has a very broad public records law. As a result, any written communication created or received by the City of Cape Canaveral officials and employees will be made available to the public and/or media upon request, unless otherwise exempt. Under Florida Law, email addresses are public records. If you do not want your email address released in response to a public -records request, do not send electronic email to this entity. Instead, contact our office by phone or in writing. CITY OF CAPE CANAVERAL CITY COUNCIL SPECIAL MEETING • JANUARY 18, 2022 AGENDA ITEM SUMMARY • ITEM # 3 Subject: Status update regarding City Council's offer to reimburse relocation expenses incurred by the tenants, Hair Port Salon and Iteck, related to the City's acquisition of 7404 N. Atlantic Avenue, and consider approval of the counter proposal submitted by Iteck, and provide such other related direction as deemed necessary by City Council. Department: Community and Economic Development Summary: At a Special City Council Meeting on December 7, 2021, the Council voted to move forward with the Civic Hub project located at 7404 N. Atlantic Avenue. In addition, the Council voted to extend the closing date by 30 days as provided for in Section 5.7 of the Contract for Purchase and Sale of the property, and to provide relocation assistance of up to $5,000 to the two (2) tenants currently in the building (Hair Port Salon and Iteck) upon receipt of documentation of the payment of first and last month's rent and security deposit at the new location. To formalize the business terms of the relocation assistance, the City prepared a letter of acceptance which was to be signed and returned by December 31, 2021 (Attachment 1). Mr. Ochoa, owner of Iteck, did not return the letter of acceptance in a timely manner. Mr. Ochoa, in an email dated January 11, 2022 (Attachment 2), indicated that he has secured an alternate site to relocate his business, and further indicated that he did not want to sign a lease with the City, therefore a lease for space at the Civic Hub property is no longer required. He is requesting payment of the $5,000, and that he not be required to provide documentation of the payment of first and last month's rent and security deposit at the new location; this constitutes a counteroffer. This item is to request direction from the Council regarding the counteroffer. Submitting Department Director: David Dickey Date: 01/13/22 Attachments: Attachment 1 — Letter of Acceptance Attachment 2 — Mr. Ochoa email — January 11, 2022 Financial Impact: $5,000 funded by the Community Redevelopment Agency Fund; Staff time and effort to prepare this agenda item. Reviewed by Administrative/Financial Services Director: John DeLeo Date: 01/13/22 The City Manager recommends the City Council take the following action: Approve the counteroffer regarding relocation of Iteck/tenant. Approved by City Manager: Todd Morley Date: 01/13/22 Attachment 1 CITY OF CAPE CANAVERAL Via Hand Delivery December 17, 2021 Iteck Cellphone and Computer Repair Attention: Nubia Aideth Chavez Fuentes 7406 N. Atlantic Avenue Cape Canaveral, Florida 32920 Re, Relocation from 7406. N. Atlantic Ave, Cape Canaveral, Florida 32920 Dear Mr. Chaves Fuentes: As you are aware, the City of Cape Canaveral approved a Sale and Purchase Contract with Williarn Scharlau to acquire the real property located at 7406 N. Atlantic Avenue, Cape Canaveral. The City intends to construct a redevelopment project on the property. The closing will occur in the very near future. The City Council recently approved a conditional offer to reimburse you for certain eligible relocation expenses to assist you with relocating your business from the property prior to closing. The City will reimburse you for relocation expenses in an amount not to exceed $5,000 under the following terms and conditions: 1. You must provide an executed copy of your new lease at your new business location evidencing that you are relocating your business. 2. Only first and last rnonth's rent and security deposit at your new business location are eligible for reimbursement up to a maximum amount of $5,000 upon submittal of written documentation evidencing that you have paid such expenses, 3. You must relocate from the property no later than the end of the day, Sunday January 9, 2022. To accept this offer, you must sign below and return this letter to City Manager, Todd Morley, no later than Friday, December 31, 2021. If you do not execute and return this letter by that date, no relocation expenses will be provided by the City. Sincerely, Todd Morley, City Manager I hereby accept the offer stated herein and acknowledge and agree that to receive payment of the relocation expenses, I must fully comply with the terms and conditions stated herein; Nubia Aideth Chavez Fuentes Date Attachment 2 From: iteck <iteckrepairl@gmail.com> Sent: Tuesday, January 11, 2022 7:14 PM To: Todd Morley<T.Morleyl@cityofcaoecanaveral.org> Subject: To whom it may concern, Thank you to the city of Cape Canaveral for your time and business, I have finally been able to locate an alternative site for my business right here in Cape Canaveral. I no longer need a lease from the city. I request the $5,000 relocation monies offered by the city as I need the monies for relocation, deposits, first and last month's rent. I will vacate the premises within 72 hours of receiving the relocation monies. iTeck repairs 7406 N Atlantic Ave Cape Canaveral Fl 32920 321 613-4878 Florida has a very broad public records law. As a result, any written communication created or received by the City of Cape Canaveral officials and employees will be made available to the public and/or media upon request, unless otherwise exempt. Under Florida Law, email addresses are public records. If you do not want your email address released in response to a public -records request, do not send electronic email to this entity. Instead, contact our office by phone or in writing.