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HomeMy WebLinkAboutCode Master Project 1978: Chapter 201: Records (No Change) CHAP 201 243 Sec 201.01: Authorizing Destruction of Certain Records The City Council of the City of Cape Canaveral, Florida, has found and determined that certain classes or groupings of records of the City, as set forth in the at schedule entitled "Records Which Are No Longer Required for Permanent Retention, " which schedule by this reference is made a part hereof, are not required for permanent retention by the City after periods of time indicated. [Ord. No. 3-69, §1, 20 May 1969] Sec 201.02: Procedure: The procedure to destroy any of the classes or groupings of records listed on the aforesaid attached schedule shall be as follows: (a) The City Clerk shall prepare or cause to be prepared an index or schedule of the records to be destroyed or cremated describing generally by classes or groupings only those records to be destroyed and shall submit same in duplicate for the approval of the City Auditor and City Manager. (b) In accordance with Chapters 119 and 267 of the Florida Statutes and any regulations promulgated by the Florida Board of Archives and History, the City shall obtain consent of said Board of Archives and History. The City shall comply with any and all requirements, regulations and rules set forth by the Florida Board of Archives and History regarding the keeping and/or 00109 PAGE 1 OF 2 245 • destroying of public records. (c) After receiving consent from the Florida Board of Archives and History, the City Clerk may proceed with the destruction. Upon des- truction of any such records, a cremation or destruction certificate shall be executed by the City Clerk and shall be placed on file in the office of the City Clerk and there retained as a permanent record of the City of Cape Canaveral. [Ord. No. 3-69, §2, 20 May 1969] Sec. 201.03: Schedule or Records Admissable: Any such index or schedule as described shall be admissible in any court of competent jurisdiction or in any proceeding before any administrative board, tribunal, bureau, agency or officer of government or in connection with any transaction, as prima facie evidence of the record or records so cremated or destroyed when the index or schedule, or the appropriate portion thereof, is certified to under the hand and seal of the City Clerk of the City of Cape Canaveral, Florida. [Ord. 3-69, §3, 20 May 1969] First Reading: May 6, 1969 Posted: May 7, 1969 Second Reading: May 20, 1969 00110 Page 2 of 2