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HomeMy WebLinkAboutMinutes 11-14-2000JAN-05-2002 11:10 CAPE CANAVERAL LIBRARY 407 868 1103 P.03 CAPE CANAVERAL PUBLIC LIBRARY BOARD MEETING November 14, 2000 Cape Canaveral Public Library Meeting Room MINUTES ATTENDANCE Dr. Tim Grady, Library Board Chairperson Geraldine Vavrek, Library Board Vice-Chairperson Joanna Atwood, Library Board Secretary Jim Brown, Library Board Member Evelin Reid, Library Board Member Isabel Matos-Escapa, Library Director CALL to ORDER Dr. Grady called the meeting to order at 2:00 p.m. A. Approval of Minutes Dr. Grady moved that the minutes be accepted as corrected. The motion carried. B. Correspondence Mrs. Escapa reported that there was one customer survey response for excellent Service from Marice Scarborough, Youth Services Librarian and Kathy Zarm, Library Aide. C. DIRECTOR'S REPORT Activities and Events 9/13 Attended Brevard County Library Board meeting at the Merritt Island Public Library. 9/27 Attended Employee Relations Workshop at the Government Center in Viera. 10/01 Attended Basic Excel Level I Class at the Central Brevard Library and Reference Center. 10/21 Attended Foundation Gala Event Meeting at the Central Brevard Library 10/24 Attended GEAC Demonstration at the Central Brevard Library and Reference Center. 10/27 Attended Workplace Violence Training at the Government Center in Viera. 11/01 Attended Library Director's meeting at Central Brevard Library and Reference Center. 11/08 Attended Brevard County Library Board meeting at the North Brevard Public Library. STAFF Jo Lea Hearn resigned October 27 for medical reasons. The custodial worker was dismissed October 24,2000. The Library Page has been selected and is expected to start work next week. FRIENDS and FOUNDATIONS NOW ELIGIBLE for TAX EXEMPT STATUS Senate Bill 338 has passed,thereby exempting all IRS 501(c3)organizations from paying sales tax on their purchases. The Legislation leaves in place a current law, Florida Statute (Section 212.0821), which encourages groups to make purchases through their library's county or city government thus insuring that groups too small to have IRS (c3) status continue to have a way to make purchases without paying the tax. The new law takes effect January 1,2001. While the legislation permits organizations to obtain exemptions from Florida sales tax on purchases, it does not affect their tax status when making sales_ Florida Statute (Section 212.05) requires Florida Friends organizations to collect and remit sales tax when they sell things to raise money to support the libraries. Rules of the Florida Department of Revenue allow these organizations to have up to two sales annually without having to administer a tax. Christmas Staff and Volunteer Lunch The Christmas lunch will be held on Wednesday, December 6, at 11:30 a.m. in the Staff Lounge. Please bring a covered dish Mrs. Escapa will provide ham and Cheese. Annual Leave Mrs.Escapa will spend Christmas with her parents, leaving on Wednesday, December 13, and returning on December 31. UNFINISHED BUSINESS A. Foundation Update The Foundation Gala Event was October 21. It was a great success. They made $33,000. after expenses. Sixty people who could not come, sent checks. A few authors came in limousines. The food was delicious and the music was superb. Another gala event is being planned for next year They will try to get bigger name authors. They are writing grant requests to get additional money for the van to do outreach programs for children: B. Children's Reading Festival A Children's Reading Festival is scheduled for Saturday, March 31, from 10:00 a.m.to 4:00 p.m. and Sunday,April 1, 2001, from 1:00 to 5:00 p.m. at the Cocoa Village House Civic Center and its surroundings. This coincides with the beginning of National Library Week The planners are looking for Friends groups to do refreshments. The Friends group would keep the money.A book sale is planned. They are asking Friends groups to donate books they have not sold in their book sales. The books will be categorized as fiction and non-fiction. C. Meeting Room Picture Rails will be purchased and installed by the General Repair Technician. The security alarm locks similar to those on the other Emergency doors were quoted at $400. We need two for the meeting room Exit doors to the former main entrance. Mrs. Escapa is looking for a more Cost effective alarm. NEW BUSINESS A Governor Bush has a plan to cut 25% staff from every state agency in the next five years. This will not impact us directly. He is also planning to reduce all the State Aid Budget 5% a year. The Brevard County Library system reduction will be approximately $86,000. This can mean reduction in staff and recurring costs. It will hit every Iibrary in Florida. Bush will look thrifty, but it will affect our patrons. It is important for Board members and Friends to write or to petition the governor and legislators before Library Day 2001, March 26-27, 2001. The friends will try to compose a post card which patrons could send requesting support of the library funding. B. Grant Books from NASA NASA has given the Brevard County Library System a grant of $8,000. for the purchase of science books for every library in the system. C. Joanna Atwood reported that the November Book Sale generated $2,670. We thank all the volunteers and the library staff who worked to make the sale a success. D. Jim Brown's motion to accept the schedule of meetings for the coming year was passed. The December meeting will be canceled &, Jim Brown's motion, seconded by Joanna Atwood,that the officers of the Library Board remain as they are presently for the year 2001 passed. The next meeting will be January 9, 2001, at 2:00 p.m. Respectfully submitted, ( Signature ) Joanna Atwood, secretary TOTAL P.O5