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HomeMy WebLinkAboutMinutes 02-09-1999Cape Canaveral Library Board Meeting Minutes February 9, 1999 ATTENDANCE Joanna Atwood, Library Board Secretary Dr. Tim Grady, Library Board Chairperson June Bell, Alternate Board Member Isabel Matos-Escapa, Library Director Colleen Bock, Library Recording Secretary Rocky Randels, Mayor James K. Brown, Library Board Member Evelyn Reid, Library Friends President Rosann Gallagher, Library Board Member George Reid, Alternate Library Board Member Geraldine Vavrek, Library Board Vice Chairperson I. CALL TO ORDER Dr. Grady called to order the Cape Canaveral Public Library Board Meeting at 2:07 p.m. A. Approval of Minutes Mr.Brown and Mrs. Vavrek made a motion for corrections and clarification to the palm tree issue to the minutes from last month. The motion was approved by Dr. Grady. The corrections were noted and seconded by Mr. Brown. B. Correspondence Mrs. Escapa distributed copies of Customer Surveys for January 1999.. C. Directors Report 1. Mrs. Escapa distributed January 1999 Monthly Statistics and Reports. There was a increase in circulation of 3%. 2. Activities and Events: 1/13/99 - Mrs. Escapa attended the Brevard County Library Board Meeting at West Melbourne Public Library. 1/14/99 - Pam Workman, Circulation Supervisor, attended an Internet Class at the Central Brevard Library and Reference Center 1/15/99 - Mrs. Escapa and Colleen Bock attended a Quattro Pro 8 workshop given by Karen Nelson, Assistant Library Services Director and a Budget workshop by Frank Vestal, Accountant-Library Services at the same location. 1/28/99 - Mrs. Escapa and Colleen Bock attended a Beginning Powerpoint workshop at the Central Brevard Library and Reference Center. 3. Mrs. Escapa reported that the Friends of the Library gave the library a wet vacuum cleaner and expressed thanks to them. 4. Collection Agency Information Release: Beginning Monday, February 8, 1999, the Brevard County Library System will use a collection agency to help encourage patrons with overdue materials to return them to the library. Patron accounts totaling $25.00 or more (including late fines and materials will be turned over to the collection agency after 60 days. A service fee of $10.00 will be added to each account. 1 II PERSONAL APPEARANCES There were no personal appearances for today's meeting. II Unfinished Business A. Youth Services Desk Mrs. Escapa reported that she received a sketch for the proposed Youth Services desk and has been in contact with Woodcraft Unlimited regarding obtaining more specific specifications on the desk as per color, counter top surface,cabinetry and laminate grade for exposed surfaces. Mayor Rocky Randels explained that he has spoken with Mr. Boucher and is awaiting specifications so that the city can make the arrangements for the desk to be ordered and installed. Mrs. Escapa will be following up with Mrs. Cathy Schweinsberg, Library Services Director, as to the specifications and following this meeting specifications will be turned over to the City for ordering and processing through Woodcraft Unlimited.. B. Sunset Review Mrs. Escapa requested a postponement of discussion of the Sunset review to Dr. Grady and it was approved for next month's library board meeting C. Florida State Aid Mrs. Escapa distributed handouts regarding Library Day in Tallahassee. Mayor Rocky Randels will be attending and will represent the library. Mrs. Escapa announced that if any other board members that were interested in attending, a registration form was in the handout. She stressed the importance of State Aid to libraries. A listing of State Representatives was also distributed and Mrs.Escapa encouraged the library board members either as a whole or individually that they write their State Representatives regarding the important role that a library plays in the community and the services that it provides. The Mayor reported that he has been in contact with the State Representatives(two of whom are not on the listing) and that he has full support regarding State Aid regarding libraries. The Mayor also explained that out of the 28 to 29 million dollars available to the 67 counties in Florida, an estimated one million has been granted in the past and that the distribution of monies is started out proportionally. D. Palm Trees Mayor Rocky Randels and Mr. Bennet Boucher, City Manager generated a memorandum to The Public Works Director, Ed Gardulski stating that the Cape Canaveral Library Board requested that the city transplant the palm trees located at the northern city sign when the Port Authority begins the interchange project. The memorandum states "Please honor their request when the time comes." This is a response to Dr.Grady's letter of November 10, 1998 to the mayor. 2 E. Planters/Railing The Mayor updated the board on the railing issue. He feels that a railing would not be appropriate and recommended placing benches on each side of the library building door. Mrs. Escapa expressed concern regarding transients possibly sleeping on the benches. A recommendation was made that the benches could be a size that would prohibit the possibility of having someone sleep on the benches. Another recommendation was made to have barrier posts (similar to what the court houses have as far as anti- terrorist barriers) installed on both sides of the library entrance. Mayor Randels will be researching the different options available for the posts and will report back to the board on his findings. He assured the board that the city was doing all that it could to remove the transients from the city. He stated that there is a project underway in regards to clearing lots with brush and posting signs. IV New Business A. Skateboarding Mayor Randels was informed of the problem that the library is having with children who are skateboarding on library property before and after hours when the library is closed. This issue was discussed as a result of the city transients. Mrs. Escapa reported on past incidences with children skateboarding and reported that Officer Perry was aware of the situation. The Mayor stated that signs will be posted and instituting two additional patrol watches (two times) a day to prohibit any further incidences. B. Budget 1999-2000 Mrs. Escapa presented to the board the proposed budget for the upcoming year and distributed projection sheets and information. Mrs. Escapa justified to board the need for five additional hours for the library aid position that will be vacant when Carmen Berntson retires along with the request for an additional position of Staff Assistant II (20 hours) to help with the reference desk duties. Mrs. Escapa explained that the Children's Librarian works various duties outside of the Children's department since reference services have been expanded and that there is a need for an additional position so that the Children's department can run efficiently. The Mayor and board members inquired as to various items on the budget and they were discussed. Dr. Grady made the motion to approve the budget and all members agreed. V Announcements Dr. Grady announced that the next meeting of the Cape Canaveral Library Board would be held on Tuesday, March 9, 1999 at 2:00 p.m. The next meeting of the County Library Board will be held Wednesday, February 19, 1999 at the Mims/Scottsmoor Public Library, 3615 Lionel Road, Mims, FL 32754. Meeting adjourned at 3:30 p.m. ( Signature ) ( Signature ) Colleen Bock, Recording Secretary Dr. Tim Grady, Chairperson Cape Canaveral Public Library Cape Canaveral Public Library CCA Library Board Meeting February 1999 3