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Home My WebLink AboutParking Meter Implementation ProgramParking Meter Implementation Program August 25, 2011 Team members: Angela Apperson Andrea Bowers Jeff Ratliff Kim McIntire Scott Pikus Todd Morley Walt Bandish Goal: All 16 parking meters installed in protective enclosures and operational by December 1, 2011. Abbreviations used: AA: Angela Apperson AB: Andrea Bowers DPT: Digital Payment Technologies, supplier of the Luke parking meters JR: Jeff Ratliff KM: Kim McIntire SP: Scott Pikus TM: Todd Morley WB: Walt Bandish Implementation tasks: Enclosure installation SSA has completed the design. CAB has approved the enclosure design. No further CAB approval is required. Obtain DEP permit (JR) Permit has been obtained from DEP. Washington Ave. (WB). Additional parking will cost $15,850. The committee has recommended that this option not be acted on at this time and be reconsidered in the future. Enumerate qualified contractors (WB/JR/TM) Contractor selected – work (concrete pads/poles only) to be completed week of December 5. Timely installation/schedule for meters, based on contractor start date AB has verified a tentative delivery date of 11/21/11 – not delivered as of 11/28/11. Order spare parts Per the installation guide: Keep a set of extra batteries in case of emergency. If you aren’t using solar panels or battery rechargers, batteries must be replaced regularly. Number all beach-end parking spaces Committee has approved a “street and numbering designation” aerial photograph with a numbering scheme. The street and space numbering scheme is as follows: The northernmost street will be “01” and the southernmost street will be “17”, Cherie Down Park has 79 Parking spaces and will be reserved as site “02”. Each parking space will be uniquely identified by a two digit street prefix and a two digit parking space suffix. Example: parking space # 1601 is the 16th street (Johnson Ave.), parking space number 1. AB has contacted DPT and verified that the meters will allow a 1 to 5-digit numbering system Mark the four digit physical numbering of each space (WB). Committee agreed on traffic yellow, marking will go on pavement and will be visible at the rear of each parked car. Exception: Harbor Heights has no hard pavement, so the numbers will be in front of each space, stenciled and spray painted on a new piece of wood on the post and rail fencing. Ok to implement. WB has obtained pricing. Install “Metered Parking” Signage (WB). Signs are on-hand. One double-faced sign (north-south facing) at each street where it intersects with Ridgewood Ave. WB has submitted specs and pricing for the “Metered Parking” signs. OK to order. Temporary signs to read “Metered Parking Coming Soon”. Order bags – WB has contacted vendor. Committee has agreed that no verbiage should be on the bags. Rubberized material preferred. Color: Green or beige. WB has obtained price. Recommends ordering one bag to check fit before ordering the remainder. Bulletin Boards – obtain pricing and sizes (WB), produce sign with bulletin board rules (KM), create approval stamp design (KM) Communications for deposit mechanism Determine cellphone service provider. Will be same as City cell phones. JR has met with Verizon, AT&T and Nextel – a recommendation will be submitted to the City Manager on November 28. Violation payment system (AB) AB working on details for on-line payments and walk-in payments. We are expecting to work with “Point & Pay” system. AB informed the Committee that the City Manager has given the direction that the City is to absorb all convenience fees for the Parking Meter Program. AB has tasked Cheryl with conducting a survey of other cities’ policies re absorbing fees. “Comp-Plus Data” then transfer directly to collections? Communications for service/troubleshooting BCSO Enforcement Staff is to be notified, with a cc going to PW and Finance. AB has verified that DPT provides auto-notification for a pay station in distress. Enforcement mechanism Anticipated staffing requirements: 40 hrs. per week. Two employees at 20 hrs./wk. each. Work will likely be seasonal. Parking is to be metered from 8:00AM – 6:00PM, seven days a week Develop enforcement schedule. How often are we going to patrol? (SP to provide at 9/12/11 meeting) Enforcement cart has been obtained SP to obtain logo stickers and striping BCSO to house golf cart in garage. (SP) Golf cart has been placed on insured asset list with FLOC. Ticket writers, ticket software and reminder letter will be provided by “Comp Plus Data” Backup plan will be to use “old-fashioned” handwritten ticket writing (SP) Annual parking pass program Application has been developed and approved by committee (KM) Includes: Committee has recommended an annual rate of $60. Residency requirements for resident passes have been determined and a on the application. The verbiage authorizing transfer of non-ad valorem taxes to be transferred to this pass Automobile information (make, model, year, color, license plate number, VIN) Notary section The effective dates of the parking pass. Application needs to be reviewed by City Atty’s Office Design for rear window sticker has been approved by committee (KM) Includes: Verify that destructible stickers will last at least one year (KM). A different color each year The peel-off portion of the sticker will include a direction for user to place the sticker at the lower left hand corner of rear window – the committee noted a concern with this and an alternative will need to be prepared. KM will order stickers October 1st. Public-relations/media management campaign (KM) Draft has been developed and approved by committee. Includes: News Release Display Ad 1/4 page display ad one time in Hometown News and Press Tribune, FL Today and Orlando Sentinel. Home Page Flyer Facilities Postings Commence advertising after first reading of ordinance at the October 18 CC Meeting) extend through 30 days after implementation. Enabling Ordinances and Resolutions (AA): Establish parking rates ($1.00/hr.) Establish parking violation fine. Review current fine in our Ordinance ($30) County Court will be the designated Appellate Venue. If a violator does not pay, a late fee will be assessed. If violator still does not pay, then our collections company will pursue payment Annual pass is $60. Draft has been provided by City Atty’s Office for review Operations Can Smart Phones extend the time on a meter? AB said yes. Create operational procedure, include (TM): Any changes to be implemented will happen no more frequently than one time per week, on designated day. How equipment trouble calls are handled (SP) How maintenance is handled (painting, damage, etc.) (WB) How the enforcement program is carried out (SP) Patrol schedule (SP) How the parking pass program is to be administered (KM) Usage of bulletin boards Routine on-line monitoring (AB) How the stackers are to be handled (AB) Stackers are to be stored in Finance Dept. The change-out of stackers will be based on usage (need) and is expected to vary seasonally. Deposits, accounting and cash handling (AB) Cash removal, counting and depositing will take place in Finance Dept. At no time shall only one individual be left alone with the cash. One employee will have a key and open the stackers, but will not be involved in the counting. Each opening will require two witnesses (employees). The two witnesses will conduct the counting. Cash replenishment is not required, since no change is given Verify procedure with auditors Create a Parking Department Budget (AB) Revenue and Expense accounts Actual and projected revenue included in budget book each year Staff training Trainer Subject Attendees Comp Plus Data Back Office/Admin for DPT Luke Meter Operations AB, AA, TM, CP Comp Plus Data Enforcement Operations for DPT Luke Meter SP, BCSO Comp Plus Data Service/troubleshooting and maintenance for DPT Luke Meter WB, JR, FD, BCSO AB Deposits, accounting and cash handling procedure AB, AA, CP KM Parking Pass program KM, AB, CP