HomeMy WebLinkAboutParking Meter Implementation Program 11.28.11Parking Meter Implementation Program
Updated November 21, 2011
Committee members:
Angela Apperson, Andrea Bowers, Jeff Ratliff, Kim McIntire, Scott Pikus, Todd Morley, Walt Bandish
Goal: All 16 parking meters installed and operational by December 1, 2011.
Implementation tasks:
Enclosure installation
JR received estimated cost from Atlantic Development: $3,000 ea (total $48,000)
Committee decided this was too much to spend this F.Y. and opted to purse bids for concrete work only (JR).
Currently soliciting bids (JR).
Curb design/trip concern necessitates a modification to the plans, deleting the curb.
Atlantic has given JR a cost of $25,000 for the concrete pads. Waiting on two other quotes
Meters pay stations are scheduled for installation during the week of December 12-16.
Obtain DEP permit (JR)
Permit has been obtained from DEP.
Washington Ave. (WB). Additional parking will cost $15,850. The committee has recommended that this option not be acted on at this time and be reconsidered in the future.
AB has verified a tentative delivery date of 11/21/11. 1.5% discount applies.
Spare parts will be included
Number all beach-end parking spaces
Mark the three or four digit physical numbering of each space (WB). Exception: Harbor Heights has no hard pavement, so the numbers will be painted on a wood rail in front of each space.
WB has obtained quote from Aardvark Paving (Larry Brown) of $4 per space. Moving forward with this contractor.
Install “Metered Parking” Signage (WB). Signs are on-hand.
One single-faced sign (west facing) will be at each street where it intersects with Ridgewood Ave. Signs will be installed when meters are installed.
Temporary signs read “Metered Parking Coming Soon”. Signs will be placed when slabs are poured.
Rate information and enforcement schedule will be either (a) displayed on LCD screen of pay station, or (b) printed on a sticker affixed to each pay station. AB to verify.
Order meter cover bags – WB has received one prototype bag. We will wait until we receive the meters to complete a “fit-check” before ordering balance of bags. No verbiage should be
on the bags.
Bulletin Boards – No enclosure, no bulletin boards.
Communications for deposit mechanism
Determine cellphone service provider. Will be same as City cell phones. JR has received bids from Verizon and AT&T. Still waiting on bid from Nextel. This decision will also affect
employees with City-issued cell phones. Target date for new service is
December 1. Since Nextel has been non-responsive, committee decided to have JR go ahesad with best option received.
Violation payment system (AB)
Comp-Plus Data will provide the following services:
On-line payments (payer will accept $3 fee),
Pursuit and tracking of payments
Collections.
Staff will provide service to walk-in customers. No $3 fee unless customers utilize debit/credit card.
Communications for service/troubleshooting
BCSO Enforcement Staff is to be notified, with a cc going to PW and Finance.
AB has verified that DPT provides auto-notification for a pay station in distress.
Enforcement mechanism
Anticipated staffing requirements: 40 hrs. per week. Two employees at 20 hrs./wk. each. Work will likely be seasonal.
Parking is to be metered from 8:00AM – 6:00PM, seven days a week
Develop enforcement schedule. How often are we going to patrol? (SP to provide at 9/12/11 meeting)
Enforcement cart has been obtained
SP to obtain logo stickers and striping
BCSO to house golf cart in garage. (SP)
Golf cart has been placed on insured asset list with FLOC. Tag has been received.
Ticket writers, ticket software and reminder letter will be provided by “Comp Plus Data”
Backup plan will be to use “old-fashioned” handwritten ticket writing (SP). Manual input into Comp Plus is available. This is a web-based application and can be administered from any
remote location with user name and password.
Annual parking pass program
Application has been developed and approved by committee (KM)
Includes:
Annual rate: $30.
Residency requirements for resident passes have been determined and a on the application.
The verbiage authorizing transfer of non-ad valorem taxes to be transferred to this pass
Automobile information (make, model, year, color, license plate number, VIN)
Notary section
The effective dates of the parking pass.
City Atty’s office has reviewed the application and submitted comments. KM will follow-through.
Rear window stickers have been received
Printed directions for user to place the sticker at the lower left hand corner of rear window are too expensive. Instead, Staff will:
1. Paper clip prepared instructions, and
2. Verbally instruct user as to placement location.
Public-relations/media management campaign (KM)
Draft has been developed and approved by committee.
Includes:
News Release
Display Ad
1/4 page display ad one time in Hometown News (12/23/11) and Press Tribune (12/21/11), FL Today and Orlando Sentinel.
Home Page Flyer
Facilities Postings
Enabling Ordinances and Resolutions (AA):
Approved at 1st reading on 11/15/11.
Scheduled for 2nd reading on 12/20/11.
Parking rate: $1.00/hr.
Annual pass: $30.
Operational procedure (TM) - Noted staff members will provide written steps for inclusion in operations manual:
How equipment trouble calls are handled (SP)
How the enforcement program is carried out (SP)
Patrol schedule (SP)
How the parking pass program is to be administered (KM)
Routine on-line monitoring (AB)
Sale of annual parking passes, including re-ordering and ad-valorem transfers (AB/KM)
How the stackers are to be handled (AB)
Stackers are to be stored in Finance Dept.
The change-out of stackers will be based on usage (need) and is expected to vary seasonally.
Deposits, accounting and cash handling (AB)
Cash removal, counting and depositing will take place in Finance Dept.
At no time shall only one individual be left alone with the cash.
One employee will have a key and open the stackers, but will not be involved in the counting.
Each opening will require two witnesses (employees).
The two witnesses will conduct the counting.
Cash replenishment is not required, since no change is given
Verify procedure with auditors
Staff training
Trainer
Subject
Attendees
ComPlus Data
Train the trainer program, including: enforcement administration and payment processing.
SP, Amy, AB
Parker Systems
Back office, meter operations and administration. Service/troubleshooting and maintenance for pay stations
AB, JR, SP, Amy, Francis and Kay
AB
Deposits, accounting and cash handling procedure
AB, AA, CP, John
KM
Parking Pass program
KM, AB, CP, MG, John