HomeMy WebLinkAboutParking Meter Implementation Program 11.14.11Parking Meter Implementation Program
August 25, 2011
Committee members:
Angela Apperson, Andrea Bowers, Jeff Ratliff, Kim McIntire, Scott Pikus, Todd Morley, Walt Bandish
Goal: All 16 parking meters installed in protective enclosures and operational by December 1, 2011.
Implementation tasks:
Enclosure installation
JR received estimated cost from Atlantic Development: $3,000 ea (total $48,000)
Committee decided this was too much to spend this F.Y. and opted to purse bids for concrete work only (JR)
Curb design/trip concern necessitates a modification to the plans, deleting the curb.
Scheduled install date?
Obtain DEP permit (JR)
Permit has been obtained from DEP.
Washington Ave. (WB). Additional parking will cost $15,850. The committee has recommended that this option not be acted on at this time and be reconsidered in the future.
Timely installation/schedule for meters, based on contractor start date
AB has verified a tentative delivery date of 11/21/11. 1.5% discount applies.
Order spare parts
Per the installation guide: Keep a set of extra batteries in case of emergency. If you aren’t using solar panels or battery rechargers, batteries must be replaced regularly.
Number all beach-end parking spaces
Mark the four digit physical numbering of each space (WB). Exception: Harbor Heights has no hard pavement, so the numbers will be painted on the wood rail in front of each space.
WB has obtained quote from Larry Brown (Aardvark Paving) of $4 per space.
Install “Metered Parking” Signage (WB). Signs are on-hand.
One double-faced sign (north-south facing) at each street where it intersects with Ridgewood Ave. WB has submitted specs and pricing for the “Metered Parking” signs. OK to order.
Temporary signs to read “Metered Parking Coming Soon”. Place signs when slabs are poured.
Order bags – WB has received one prototype bag. Recommends we wait until we receive the meters to complete a “fit-check” before ordering balance of bags. Committee has agreed that
no verbiage should be on the bags. Rubberized material preferred. Color: Green or beige.
Bulletin Boards – No enclosure, no bulletin boards.
Communications for deposit mechanism
Determine cellphone service provider. Will be same as City cell phones. JR has met with Verizon, AT&T and Nextel – a recommendation is being prepared for the City Manager. Target date
for new service is December 1.
Violation payment system (AB)
City is to absorb all convenience fees for the Parking Meter Program. AB has tasked Cheryl with conducting a survey of other cities’ policies re absorbing fees.
Comp-Plus Data will provide the following services:
On-line payments (payer will accept $3 fee),
Walk-in payments
Pursuit and tracking of payments
Collections.
Communications for service/troubleshooting
BCSO Enforcement Staff is to be notified, with a cc going to PW and Finance.
AB has verified that DPT provides auto-notification for a pay station in distress.
Enforcement mechanism
Anticipated staffing requirements: 40 hrs. per week. Two employees at 20 hrs./wk. each. Work will likely be seasonal.
Parking is to be metered from 8:00AM – 6:00PM, seven days a week
Develop enforcement schedule. How often are we going to patrol? (SP to provide at 9/12/11 meeting)
Enforcement cart has been obtained
SP to obtain logo stickers and striping
BCSO to house golf cart in garage. (SP)
Golf cart has been placed on insured asset list with FLOC. Has tag been received?
Ticket writers, ticket software and reminder letter will be provided by “Comp Plus Data”
Backup plan will be to use “old-fashioned” handwritten ticket writing (SP). Manual input into Comp Plus is available.
Annual parking pass program
Application has been developed and approved by committee (KM)
Includes:
Committee has recommended an annual rate of $60.
Residency requirements for resident passes have been determined and a on the application.
The verbiage authorizing transfer of non-ad valorem taxes to be transferred to this pass
Automobile information (make, model, year, color, license plate number, VIN)
Notary section
The effective dates of the parking pass.
Application needs to be reviewed by City Atty’s Office
Rear window stickers have been received
Printed directions for user to place the sticker at the lower left hand corner of rear window are too expensive. Instead, Staff will:
1. Paper clip prepared instructions, and
2. Verbally instruct user as to placement location.
Public-relations/media management campaign (KM)
Draft has been developed and approved by committee.
Includes:
News Release
Display Ad
1/4 page display ad one time in Hometown News and Press Tribune, FL Today and Orlando Sentinel.
Home Page Flyer
Facilities Postings
Commence advertising after December 20th
Enabling Ordinances and Resolutions (AA):
Establish parking rates ($1.00/hr.)
Annual pass is $60.
Ordinance is scheduled for 1st reading Nov. 15th
Operations
Can Smart Phones extend the time on a meter? AB said yes.
Create operational procedure, include (TM):
Any changes to be implemented will happen no more frequently than one time per week, on designated day.
How equipment trouble calls are handled (SP)
How maintenance is handled (painting, damage, etc.) (WB)
How the enforcement program is carried out (SP)
Patrol schedule (SP)
How the parking pass program is to be administered (KM)
Usage of bulletin boards
Routine on-line monitoring (AB)
How the stackers are to be handled (AB)
Stackers are to be stored in Finance Dept.
The change-out of stackers will be based on usage (need) and is expected to vary seasonally.
Deposits, accounting and cash handling (AB)
Cash removal, counting and depositing will take place in Finance Dept.
At no time shall only one individual be left alone with the cash.
One employee will have a key and open the stackers, but will not be involved in the counting.
Each opening will require two witnesses (employees).
The two witnesses will conduct the counting.
Cash replenishment is not required, since no change is given
Verify procedure with auditors
Staff training
Trainer
Subject
Attendees
Comp Plus Data
Back Office/Admin for DPT Luke Meter Operations
AB, AA, TM, CP
Comp Plus Data
Enforcement Operations for DPT Luke Meter
SP, BCSO
Comp Plus Data
Service/troubleshooting and maintenance for DPT Luke Meter
WB, JR, BCSO
AB
Deposits, accounting and cash handling procedure
AB, AA, CP
KM
Parking Pass program
KM, AB, CP