Loading...
HomeMy WebLinkAboutcocc_council_mtg_packet_20210518CAPE CANAVERAL CITY COUNCIL REGULAR MEETING City Hall Council Chambers 100 Polk Avenue, Cape Canaveral, Florida 32920 For viewing/participating in the Meeting remotely via GoToWebinar: Register at: https://attendee.gotowebinar.com/register/566602945941667340 Listen at: +1 213-929-4212; Attendee Access Code: 539-476-975 AGENDA May 18, 2021 6:00 P.M. COVID-19 PANDEMIC ADVISORY: Due to the COVID-19 Pandemic Emergency, this meeting will be held both in -person and virtually by communications media technology (CMT). Instructions for the public to attend and provide public comments during this meeting are accessible at www.cityofcapecanaveral.org/instructions as well as attached to this agenda. CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL PUBLIC PARTICIPATION: Any member of the public may address any items that do not appear on the agenda and any agenda item that is listed on the agenda for final official action by the City Council excluding public hearing items which are heard at the public hearing portion of the meeting, ministerial items (e.g. approval of agenda, minutes, informational items), and quasi- judicial or emergency items. Citizens will limit their comments to three (3) minutes. The City Council will not take any action under the "Public Participation" section of the agenda. The Council may schedule items not on the agenda as regular items and act upon them in the future. CONSENT AGENDA 1 6:15 p.m. - 6:20 p.m. 1. Approve Minutes for April 20, 2021 Regular City Council Meeting. 2. Approve Proposal from Sign Access, Inc. in the amount of $40,228 to remove and replace the City Hall monument sign, including a new Electronic Message Center and authorize City Manager to execute the same. 3. Approve Amendment No. 1 to Purchase Order No. 20158 to Tetra Tech in the amount of $29,556 for Construction Phase Engineering Services as part of the Lift Station No. 8 Rehab Project and authorize City Manager to execute same. PUBLIC HEARINGS 1 6:20 p.m. - 6:40 p.m. 4. Ordinance No. 30-2021; amending Section 2-300 of the City Code related to the City's Travel Reimbursement Policy; providing for the repeal of prior inconsistent ordinances and resolutions, incorporation in the Code, severability and an effective date, second reading. City of Cape Canaveral, Florida City Council Regular Meeting • May 18, 2021 Agenda • Page 2 of 2 5. Ordinance No. 31-2021; amending Chapter 62 — Solid Waste, regulating the collection and disposal of solid waste and construction and demolition debris within the jurisdictional limits of the City of Cape Canaveral; providing for the repeal of prior inconsistent ordinances and resolutions, incorporation into the Code, severability and an effective date, second reading. ITEM FOR ACTION 1 6:40 p.m. - 6:50 p.m. 6. Review and approve March 31, 2021 Strategic Planning Retreat Minutes and Draft Summary Report; authorizing revisions to Mission, Vision and Values Statements; setting short, intermediate and long-term strategic goals beginning Fiscal Year 2021/22. REPORTS 1 6:50 p.m. - 7:00 p.m. ADJOURNMENT: Pursuant to Section 286.0105, Florida Statutes, the City hereby advises the public that: If a person decides to appeal any decision made by the City Council with respect to any matter considered at this meeting, that person will need a record of the proceedings, and for such purpose that person may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. This notice does not constitute consent by the City for the introduction or admission into evidence of otherwise inadmissible or irrelevant evidence, nor does it authorize challenges or appeals not otherwise allowed by law. In accordance with the Americans with Disabilities Act: all interested parties may attend this Public Meeting. The facility is accessible to the physically handicapped. Persons with disabilities needing assistance to participate in the proceedings should contact the City Clerk's office [(321) 868-1220 x207 or x206] 48 hours in advance of the meeting. CITY OF CAPE CANAVERAL ATTENTION: TEMPORARY VIRTUAL PUBLIC MEETING AND COMMENT INSTRUCTIONS IN LIGHT OF COVID-19 EMERGENCY Due to the COVID-19 Pandemic Emergency, attendance at City Hall public meetings is limited in an effort to comply with Federal and State public health and safety directives to keep our citizens, City officials and employees safe. Under these conditions, the City of Cape Canaveral is committed to providing alternative platforms for citizens to virtually attend scheduled public meetings and have an opportunity to submit public comments in an efficient, orderly and safe manner. As a result, the City of Cape Canaveral is temporarily utilizing virtual Communications Media Technology (CMT) for City Council and other board meetings. INSTRUCTIONS FOR VIRTUAL MEETING ATTENDANCE AND AGENDA ACCESS The City of Cape Canaveral's temporary CMT meeting platform is GoToWebinar. Videoconferencing and teleconferencing will be used to virtually connect the following meeting participants: City Staff, City Attorney, City Consultants and Applicant(s), if any, for purposes of conducting public meetings. With the expiration of the Governor's Executive Order No. 20-69, a physical quorum is again required as of November 1, 2020. Provided a physical quorum is present, some City Council Members and/or Board Members may participate virtually, in accordance with §120.54(5)(b)(2), F.S. The public may virtually attend the meeting live by viewing and listening to the meeting by accessing the meeting at an Internet address and/or phone number/access code listed at the top of each respective meeting agenda and on the City website's Community Events Calendar available at: cityofcapecanaveral.org/calendar.php. To obtain a copy of the Council or board meeting agenda, interested persons should go to the City's online Public Records/Laserfiche WebLink and search for the specific board and agenda package at: cityofcapecanaveral.org/publicrecords PARTICIPATION OPPORTUNITIES DURING MEETINGS VIA GOTOWEBINAR (GTW) PLATFORM There will be appropriate times during GoToWebinar hosted meetings when the chairperson or designee of the meeting will invite live public comment during the public participation portion of the meeting and for specific agenda items. You must be properly logged into the live GoToWebinar meeting on your computer or electronic device and have a functioning microphone to participate live. When these invitations 0 File View Help ❑ x Audio Sound Check . Computer audio Phone call MUTED are announced by the chairperson or designee at the meeting, Microphone (HD Webcam C510) citizens may virtually raise their hand (see the green arrow) to speak by pressing the hand feature on the GoToWebinar screen in timely manner so as to be recognized by the GTW Meeting Organizer. speakers (High Definition Aud When the speaker is recognized by the GTW Meeting Organizer, their audio microphone will be unmuted to address the Council or Board Members. Speakers must clearly state their names and residence for the record and then provide comments within three (3) minutes. Public comments must be relevant to the agenda item being considered at that time. Irrelevant and repetitive comments will be deemed out -of -order and will not be heard. At the conclusion of a citizen's public comment opportunity, the audio will be muted so the Council or Board may continue conducting the meeting. City of Cape Canaveral - Virtual Meeting Instructions — Revised December 7, 2020 Page 1 of 2 Public comments are limited to three (3) minutes. The comments will be heard at the meeting and summarized into the record. Public comments are subject to City meeting rules of decorum. The speaker's activated audio may be muted by the City for violating the time limit or rules of decorum. Please also note that the time allocated to each person for public comment is subject to the discretion of the Council or Board and may be reduced from three (3) minutes based on the number of speakers or comments received or previous comments made by the speaker. PUBLIC COMMENT AND PUBLIC PARTICIPATION INSTRUCTIONS Public comments in the form of email or written correspondence (either mailed or hand -delivered) will be accepted no later than 24 hours ahead of a scheduled Workshop or Regular Meeting. Public comments in the form of email or written correspondence will be accepted within a reasonable amount of time prior to Special City Council Meetings. Emails and correspondence will not be read into the record at the public meetings. However, emails and correspondence will be forwarded to the City Council and/or Advisory Board Members prior to 12 Noon the day of the scheduled meeting for their review. §286.0114, F.S. affords the public a reasonable opportunity to be heard during public City Council and Advisory Board Meetings. In light of challenges posed to hosting traditional public gatherings due to the COVID-19 Pandemic Emergency, Staff is continually working to develop efficient methods to ensure an accessible range of opportunities for public participation. We appreciate your patience as we work to implement these improvements, and ask that any questions or concerns regarding Public Participation and Public Comments be directed to the City Clerk's Office at cityclerk@cityofcapecanaveral.org or by phone at (321) 868-1220. ACCESSIBILITY STATEMENT The City broadcasts all City Meetings via it's website through a third -party provider that enables live captioning. However, in accordance with the Americans with Disabilities Act of 1990, persons needing additional special accommodation to participate in this meeting may contact the City Clerk's Office at (321) 868-1220 no later than one (1) business day prior to the meeting. MISCELLANEOUS The rules established herein are intended to provide a general framework for the conduct of public CMT meetings as authorized pursuant to the Governor's Executive Order No. 20-52. The City of Cape Canaveral reserves the right to modify, amend, or discontinue these temporary procedures for public comments, with or without notice, in order to ensure compliance with applicable laws, rules and regulations; to overcome technical or logistical difficulties or practical challenges in implementing public meetings via CMT; or to ensure the public health, safety and welfare of the public. Thank you for your patience and understanding during this very challenging time. For more information about these temporary procedures or public meetings, please contact the City Clerk. Rev. 12/07/2020 City of Cape Canaveral - Virtual Meeting Instructions — Revised December 7, 2020 Page 2 of 2 ITEM # 1 DRAFT CAPE CANAVERAL CITY COUNCIL REGULAR MEETING City Hall Council Chambers 100 Polk Avenue, Cape Canaveral, Florida 32920 Hybrid Meeting via GoToWebinar Tuesday April 20, 2021 6:00 P.M. MINUTES CALL TO ORDER: The Chair called the Meeting to Order at 6:00 P.M. Council Member Brown led the Pledge of Allegiance. ROLL CALL: Council Members Present: Council Member Mike Brown Mayor Bob Hoog Council Member Mickie Kellum Council Member Wes Morrison Mayor Pro Tem Angela Raymond Others Present: City Manager Assistant City Attorney City Clerk Administrative/Financial Services Director Capital Projects Director Community and Economic Development Director Cultural and Community Affairs Director HR/Risk Management Director Leisure Services Director Public Works Services Director Sustainability Manager/Planner Deputy City Clerk Executive Assistant to City Manager/Office Manager Brevard County Sheriff's Office Commander Brevard County Sheriff's Office Corporal Canaveral Fire Rescue Chief Canaveral Fire Rescue Deputy Chief Todd Morley Kristin Eick Mia Goforth John DeLeo Jeff Ratliff David Dickey Molly Thomas Melinda Huser Gustavo Vergara James Moore Zachary Eichholz Daniel LeFever Lisa Day Andrew Walters William Dasher, Jr. Dave Sargeant Christopher Quinn PUBLIC PARTICIPATION: Fred Conrad, property owner, expressed concerns regarding dogs on the beach, the need to enforce the law and increase fines. Commander Walters offered Mr. Conrad information regarding the role of local law enforcement, citation documentation and service animal issues related to State law. Canaveral Fire Rescue Chief Sargeant discussed the Fire Department's COVID-19 vaccine distribution progress, scheduling appointments, ensuring no vaccine is wasted and coordinating efforts with the City and Brevard County Fire Rescue to meet the needs of the community. Chief City of Cape Canaveral, Florida DRAFT City Council Regular Meeting • April 20, 2021 Minutes • Page 2 of 4 Sargeant thanked City Staff for working hard in conjunction with Canaveral Fire Rescue and ensured the Department will continue to administer vaccines as long as needed. Council discussion ensued regarding multi -dose vaccines and assisting the homeless through the Florida Department of Health. The City Council and City Manager Morley thanked Chief Sargeant, his Team and City Staff. PRESENTATIONS/INTERVIEWS: Presentation of Proclamation declaring the second week of May as "Women's Lung Health Week" to Debra Smith, representative of the American Lung Association's "LUNG FORCE": Mayor Hoog read aloud and presented the Proclamation to Debra Smith of the American Lung Association. Ms. Smith addressed and thanked Council for the opportunity to increase awareness and education regarding lung cancer. United States Coast Guard Cutter Confidence Commander Chris Davis introduced himself and Ensign Olivia Konecni, Community Affairs Officer, and discussed what the service relationship between the Confidence Crewmembers and the City will be as related to Consent Agenda Item No. 4, including performing community service in the City, starting with beach cleanup along the shoreline between Cherie Down Park north to the cross -over at Harbor Heights. Council thanked the Coast Guard Officers. Presentation of the Certificate of Recognition to the City of Cape Canaveral on the 55th Anniversary of the City's recognition by the International City/County Management Association (ICMA) of its operation under the Council -Manager form of government, by Indian Harbour Beach City Manager Mark Ryan: Mr. Ryan addressed the Council, commended City Manager Morley and Staff and presented the Certificate to commemorate the occasion. Council and City Manager Morley thanked Mr. Ryan. Anti -Hate Proclamation: Item was not presented. CONSENT AGENDA: Mayor Hoog asked if any Items needed to be removed for discussion. None were removed. 1. Approve Minutes for March 16, 2021 Regular Meeting. 2. Resolution No. 2021-05; reappointing members to the Community Appearance Board of the City of Cape Canaveral; providing for the repeal of prior inconsistent resolutions, severability and an effective date. (Randy Wasserman and Elana Whitehead) 3. Approve Work Squad Contract W1140, Amendment 3 between the Florida Department of Corrections and the City of Cape Canaveral in the amount of $57,497, and authorize City Manager to execute same. 4. Approve Volunteer Service Partnership Memorandum of Understanding (MOU) with United States Coast Guard Cutter (USCGC) Confidence and authorize Mayor to execute same. 5. Award Bid for installation of a Supervisory Control and Data Acquisition (SCADA) system at the Water Reclamation Facility to Chinchor Electric, Inc. of Orange City, Florida in the amount of $723,211 and authorize City Manager to execute Construction Agreement for same. City of Cape Canaveral, Florida City Council Regular Meeting • April 20, 2021 Minutes • Page 3 of 4 DRAFT A motion was made by Mayor Pro Tem Raymond, seconded by Council Member Kellum, to approve the Consent Agenda. The motion carried 5-0. PUBLIC HEARINGS: 6. Ordinance No. 12-2021, amending Section 6-51 of the City Code related to open containers of alcoholic beverages in public places; providing for the repeal of prior inconsistent ordinances and resolutions, incorporation into the Code, severability and an effective date, second reading: Assistant Assistant City Attorney Eick read the title into the record. Discussion ensued and included allowing private business and property owners to serve alcohol on premises, mutual consent and property rights, the proposed Ordinance applies to any establishment open to the general public and the logical reasons for issuing permits to sell alcohol in the first place. Commander Walters discussed the importance of projecting the right image of Cape Canaveral, how a lot of crime is deterred by removing customers drinking beer in convenience store parking lots, the proposed measure will not intrude on businesses such as surf shops, barbershops or delis that serve complimentary drinks inside their shop, provides an enforcement arm for officers and many times reveals other issues going on such as illegal drug possession. Discussion continued regarding rights of property owners, out-of-state business and property owners, opposition to waiting for a crime to happen, support for law enforcement to be proactive, the measure being enforceable after hours, the City's proposed measure is consistent with Brevard County's ordinance and insufficiencies with the private property trespass affidavit process. The Public Hearing was opened. There being no comment, the Public Hearing was closed. A motion was made by Council Member Brown, seconded by Mayor Pro Tem Raymond, to adopt Ordinance No. 12-2021, at second reading. The Motion carried 4-1, with Council Member Morrison voting against. 7. Ordinance No. 30-2021; amending Section 2-300 of the City Code related to the City's Travel Reimbursement Policy; providing for the repeal of prior inconsistent ordinances and resolutions, incorporation in the Code, severability and an effective date, first reading: Assistant City Attorney Eick read the title into the record. City Manager Morley summarized the Item. Discussion ensued and included thanks to Staff and Council Member Kellum for bringing the Item to Council, the measure improves efficiency and dietary needs being addressed. The Public Hearing was The Public Hearing was opened. There being no comment, the Public Hearing was closed. A motion was made by Council Member Kellum, seconded by Mayor Pro Tem Raymond, to approve Ordinance No. 30-2021, at first reading. The Motion carried 5-0. 8. Ordinance No. 31-2021; amending Chapter 62 — Solid Waste, regulating the collection and disposal of solid waste and construction and demolition debris within the jurisdictional limits of the City of Cape Canaveral; providing for the repeal of prior inconsistent ordinances and resolutions, incorporation into the Code, severability and an effective date, first reading: Assistant City Attorney Eick read the title into the record. Discussion ensued and included three years remaining in the City's Solid Waste Agreement with Waste Pro, the roll -off dumpster term in the Agreement, enforcement challenges, amending Chapter 62 in the City Code of Ordinances closes a loophole, the provision is not uncommon regarding waste haulers, it provides for lower rates to the whole community and appreciation for Waste Pro service. The Public Hearing was opened. There being no comment, the Public Hearing was closed. A motion was made by City of Cape Canaveral, Florida DRAFT City Council Regular Meeting • April 20, 2021 Minutes • Page 4 of 4 Council Member Morrison, seconded by Mayor Pro Tem Raymond to approve Ordinance No. 31-2021, at first reading. The Motion carried 5-0. REPORTS: Council Member Kellum suggested providing alternative enforcement and education to the public regarding dogs on the beach. City Manager Morley discussed Council Member Morrison's idea to put thought -bubble -style signage on the beach with messaging to remind visitors and residents and to immediately report the activity to law enforcement. Commander Walters explained the Canaveral Precinct's Public Service Assistant (PSA) Paul Hall, Jr. can assist in a variety of calls related to the beach, dunes, cross-overs and parking. Mayor Pro Tem Raymond discussed accepting the Mayors' Fitness Challenge Award, thanked the community for showing great spirit and her attendance at the St. Johns River Water Management District Board Meeting in Cocoa and the Boy Scout Jamboree at the Radisson Resort in Cape Canaveral. Council Member Brown thanked Brevard County Commissioner Bryan Lober for nominating him to serve on the Space Coast Tourist Development Council Marketing Committee. Council Member Morrison thanked fellow Council Members, Staff and first responders for their efforts, discussed the success of the Strategic Planning Retreat with new Facilitator Doug Thomas, the status of the City Civil Emergency Declaration and the desire to lift the order soon. City Manager Morley explained the City operates under the Declaration until rescinded by Council, he and HR/Risk Management Director Huser will create a plan for Council to consider toward lifting the order. Discussion ensued and included fee reductions and temporary signage, resuming Friday Fest, Centers for Disease Control recommendations and State and County orders. City Manager Morley discussed the success of the Strategic Planning Retreat, plans to present the Retreat report to Council in May, his one-year anniversary as City Manager this June and desire for clarity and transparency should Council need to contact Staff regarding his evaluation. Capital Projects Director Jeff Ratliff reported the West Central Boulevard Improvements Project is very tough but the contractor is doing a great job. Mayor Hoog discussed the Cocoa Beach Air Show, receiving a second COVID-19 vaccine shot and the professional administration of vaccinations carried out by Chief Sargeant and his Team. ADJOURNMENT: The Meeting was adjourned at 7:29 P.M. Bob Hoog, Mayor Mia Goforth, City Clerk CITY OF CAPE CANAVERAL CITY COUNCIL MEETING • MAY 18, 2021 AGENDA ITEM SUMMARY • ITEM # 2 Subject: Approve Proposal from Sign Access, Inc. in the amount of $40,228 to remove and replace the City Hall monument sign, including a new Electronic Message Center and authorize City Manager to execute the same. Department: Capital Projects Summary: In December of 2020, City Council approved Ordinance No. 08-2020 which enhanced the City's Sign Code to allow the display of full -color graphics (pictures) and images. Because the decades -old City Hall monument sign is thematically unrelated to City Hall and currently has a 50% non-functioning Electronic Messaging Center (EMC), Staff recommends we lead by example and use the replacement of this sign as an opportunity to showcase the new Code provision while enhancing the theming of the City Hall campus. According to our 2019 survey, the City Hall EMC is one of the most regularly used information sources for our residents (Attachment #1). Staff requested proposals from three local sign contractors to replace the sign structure to include a state-of-the-art, high definition, color EMC. Over the years, numerous attempts have failed to repair the sign and continued deterioration makes repair costs unjustifiable. All three companies were provided guidance from Staff on specifications, including ideas toward the City's preferred general design. Each company submitted products which met the color and high -definition specifications and their vision of a creative, unique design. Staff carefully considered each of the proposals to include thematic/creative vision, product specifications and warranties. Sign Access, Inc. produced the top -ranked proposal. The EMC has a 7-year parts warranty and a 7- year labor warranty. The structure has a one (1) year warranty for materials, finishes, general workmanship, including parts and labor. Submitting Department Deputy Director: Tim Carlisle: Date: 05/11/21 Attachments: 1 - 2019 Survey data for City Hall EMC 2- Sign Access Proposal and Design 3 - Kendal Signs Proposal and Design 4 - Berry Signs Proposal and Design Financial Impact: $40,228 to Sign Access, Inc. to replace the City Hall monument sign, including a new Electronic Message Center, to be funded by the General Fund. Staff time/effort to prepare this Agenda Item. Reviewed by Administrative/Financial Services Director: John DeLeo Date: 05/11/21 The City Manager recommends the City Council take the following actions: Approve Proposal from Sign Access, Inc. in the amount of $40,228 to remove and replace the City Hall monument sign, including a new Electronic Message Center and authorize City Manager to execute the same. Approved by City Manager: Todd Morley: 05/06/21 Attachment 1 2019 Survey data regarding effectiveness of the City Hall Electronic Sign Use of Resources to Stay Informed About Local Government Given a list of 15 resources to keep informed about happenings in local government, respondents indicated how often they used each resource to stay informed. Those sources with the most use included: • Word of mouth (63%) • City website (62%) • Attending City events (51%) • City Hall LED marquee (50%) Satisfaction with Resources to Stay Informed About Local Government Given a list of 15 resources to keep informed about happenings in local government, respondents indicated how pleased they were with each resource. Those sources with the most respondents indicating Somewhat Pleased or Very Pleased included: • City events (73%) • City website (72%) City Hall LED marquee (65%) • City Community calendar (website) (59%) • City's official social media (53%) Preferred Method of Contact Given a list of 12 methods for them to be contacted by the City, respondents rank -ordered them as follows. The top choices (based on percent of respondents who placed that method in their top three ranks) were: • City website (62%) • Email (53%) 26 City Hall LED marquee (50%) • City events (48%) Attachment 2 SIGN ACCESS INCORPORATED PROPOSAL Submitted to: City of Cape Canaveral 601 Thurm Boulevard — P.O. Box 326 Cape Canaveral FL 32920 Submittal Date: PAGE 1 of 2 4/29/21 Contact: Tim Carlisle (321) 868-1240 ext. 402 Capital Projects Deputy Director / Infrastructure Maintenance Manager Invoice to: t.carlisle@cityofcapecanaveral.org Sketch # 9338-R3 Job Name: New Marque Sign for City Hall REV-3 Design Date: 1/21/20 Revision Date: 4/29/21 Job Location: 100 Polk Avenue Cape Canaveral FL 32920 Designer: BHP WE HEREBY SUBMIT OUR QUOTE FOR THE FOLLOWING SCOPE OF WORK: DOUBLE-FACED MONUMENT SIGN SCOPE OF WORK FABRICATE AND INSTALL ONE (1) DOUBLE FACED NON-ILLUMINATED MOUMENT SIGN WITH ONE (1) PAIR OF ELECTRONIC MESSAGE CENTERS (EMCs) STRUCTURE 28" DEEP FABRICATED ALUMINUM OVER ALUMINUM ANGLE CONSTRUCTION WITH DECORATIVE TRIMS ADDRESS NUMERALS TO BE 1/2" THICK FLAT-CUT ACRYLIC PIN -MOUNT FLUSH TO STRUCTURE DECORATION LETTERS TO BE 1/4" THICK FLAT PRECISION-CUT ALUMINUM SEAL TO BE 1/4" THICK FLAT PRECISION-CUT ALUMINUM WITH FIRST-SURFACE APPLIED DIGITALLY-PRINTED VINYL GRAPHICWITH UV PROTECTIVE OVERLAMINATE ELECTRONIC MESSAGING CENTERS SINGLE-FACED DISPLAYS TO ACCOMMODATE MESSAGES, GRAPHICS, AND ANIMATION MOUNTING LETTERS AND SEAL PIN -AMOUNT TO STRUCTURE WITH 3/8" STAND-OFFS SUPPORT STEEL SUPPORT WITH DIRECT EMBEDMENT INTO CONCRETE ENGINEERED FOUNDATION PRIMARY ELECTRICAL BY OTHERS ALL VOLTAGE PRESUMED TO BE 120V, UNLESS SPECIFIED OTHERWISE COLOR SCHEDULE VINYL • DIGATAL PRINT (OPAQUE) PAINTS o SW 6113 "INTERACTIVE CREAM" (SIMULATED STUCCO) ▪ SW 6112 "BISCUIT" (SIMULATED STUCCO) 0 SW 7102 "WHITE FLOUR") (SATIN) • BLACK (SATIN) STREET END 10'-0" OVERALL 100 ELEVATION: ADDRESS NUMERALS 3/4"=1'-0" OTY: TWO (2] SETS 12' 0" OVERALL 11'-,6" STRUCTURE 94.5" EMC City of Cape Canaveral CITY HALL ELEVATION: (SIDE 1) MONUMENT SIGN 1/4"=1'-0" SEAM 100 City of Cape Canaveral CITY HALL ELEVATION: (SIDE 2) MONUMENT SIGN 1/4"=1'-0" OVERALL 3'-0" STRUCTURE 28" END VIEWS: MOUNMENT SIGN 1/4"=1'-0" SA SIGN ACCESS INCORPORATED 7205 WAELTI DRIVE MELBOURNE. FL 32940 PH: (321} 752-9540 FAX:(321}752-1990 WWW.SIGNACCESS.COM DESIGN: 9338 R3 CONCEPT DATE: 01 /21 /2020 CLIENT: INSTALLATION ADDRESS: 100 POLK AVE CAPE CANAVERAL, FL 32920 ACCOUNT MANAGER: DEBRA MOYER DESIGNER: BHP REVISIONS REASON DATE HEIGHT REDUCED 12/21/20 HEIGHT REDUCED 03/03/21 ADDRESS CHANGE 04/23/21 PAINT COLOR 04/29/21 ADDED NOTES PAGE- LEGAL 8.5" X"3 14" TYPE STYLE: MUNICIPALITY CAPE CANAVERAL ALLOWABLE AREA: 128 SQ. FT. AREA SHOWN: 72.56 SQ. FT. OAH ALLOWABLE: 20 FT. MIN 120, 20, 40, 10 PP APPROVAL SIGNATURE: DATE ELECTRICAL REQUIREMENTS COPYRIGHT 2019 By SIGN ACCESS Incorporated SHEET: 1 FREE-STANDING SIGN WITH ELECTRONIC MESSAGE CENTERS (EMCs) One (1) 10'x 12'x 3' deep double-faced non -illuminated free-standing sign with one (1) pair of 3'2"x 7'10" Vantage TM brand EMCs. Supply all labor, materials and equipment necessary to fabricate, decorate as per SignAccess sketch and install on location. Includes removing existing sign with EMCs; haul off and discard per EPA regulations. VANTAGE DISPLAY OPTIONS with wireless radio communication (a) 16mm color with a 60x150 matrix (9000 pixels per face); Price: $40,228.00 (b) 16mm grayscale red with a 60x150 matrix (9000 pixels per face); Price: $35,872.00 (c) 20mm color with a 48x120 matrix (5760 pixels per face); Price: $37,232.00 (d) 20mm grayscale red with a 48x120 matrix (5760 pixels per face); Price: $33,180.00 (CONTINUED ON PAGE 2) New Marque Sign for City Hall REV-3 DATE: 4/29/21 PAGE 2 of 2 (CONTINUED FROM PAGE 1) ESTIMATED PERMITTING COSTS Estimated cost for SignAccess to obtain permit: $350 Structural Engineering by licensed Professional Engineer: $225 City of Cape Canaveral permit fees (if any) to be billed as extra at actual cost: TBD TERMS: A deposit of 50% is due upon acceptance; 30% is due prior to EMC shipping; balance is due upon installation. In addition to sketch specifications, PRICE INCLUDES: Site survey included at no charge. Production drawings. Delivery and installation. 8-10 week standard fabrication timeframe after permits are approved. All aluminum construction with decorative embellishments per sketches. Letters to be 1/2" thick precision -cut aluminum; painted and pin -mounted. Seal decoration to be digitally printed on vinyl with an over -laminate for U.V. protection. Address panels to 1/2" thick sud-mounted acrylic numerals. EMCs to be manufactured and installed to U.L. specifications and to bear the U.L. label. Mount to sign structure with steel angle mounting rails. Connect to existing electric circuit (if adequate). Install radio transmitter & receiver; and grounding rod. Program initial messages in EMCs. VANTAGE EMC SPECIFICATIONS: Wireless radio communication. Brightness 10,000 NITS. Capable of text, graphics and animations. Android -based communication system with cloud -based software accessed through secure Internet connection. Softward to control, create & schedule content anywhere/anytime with PC, MAC, IPAD or Mobile Device. All messages are stored online in the cloud and locally in the display. Online Webinar or phone -based training is provided through manufacturer. "Flex" modules allows future upgrades from single color to full color or an improved resolution. Emergency & Amber alerts using FEMA IPAWS (Integrated Public Alert Warning System) service. Vantage will create free custom content for up to one (1) year. 7-year EMC parts warranty and 7-year service labor warranty. Vandal and lightning protection (reimbursement towards insurance deductible). PRICE DOES NOT INCLUDE: Adequate primary electric circuit(s) to be provided by customer's electrician. Permitting costs to be extra. IMPORTANT NOTES: In the event structural engineering as required by code, changes in jurisdictional wind load requirements, or results of as -built survey cause increases to the size of our framing, attachment, concrete embedment or support, thereby increasing cost, it is agreed the addition cost shall be billed as extra at fair market rate. Unforeseeable obstructions in footers (i.e. coquina rock) or fascias (i.e. steel beams) are additional. If conditions at site result in additional time required for installation or removals it will be billed as extra. All additions, changes, and/or errors that require additional time, labor or materials will be charged at SignAccess standard pricing. SignAccess, Inc. reserves the right to apply minor final adjustments & revisions to any sign's design that is deemed as beneficial to the sign's operation and/or overall appearance. PRODUCT GUARANTEE: One (1) year for materials, finishes, general workmanship, including parts and labor. Warranties for specialty products such as Electronic Message Centers are issued separately. We appreciate the opportunity you have extended us to quote this work and would like to thank you for your consideration. Authorized SignAccess Signature: Debra Moyer debra@signaccess.com (321) 752-9040 Debra Moyer Project Manager ACCEPTANCE OF PROPOSAL: The above price(s), specifications and conditions are satisfactory and hereby accepted. I authorize SignAccess, Inc. to perform the work as specified. I agree to make payments as outlined above. Date of Acceptance Authorized Customer Signature Title "Expect a Pleasant Experience!" 7205 Waelti Drive, Melbourne, FL 32940 Ph: (321) 752-9040 Fax: (321) 752-1990 Web: www.signaccess.com Attachment 3 KendaISIGNS DESIGN FABRICATION • INSTALLATION PROPOSAL/CONTRACT Customer: City of Cape Canaveral Contact: Tim Carlisle Billing Address: to be determined Phone #: 321-868-1240 x402 Project Address: 105 Polk Ave, Cape Canaveral, FL 32920 Fax #: Email: T.Carlisle@cityofcapecanaveral.org Date: 1/18/2021 SCOPE OF WORK: OPTION C - All New $35,125.00 Remove dispose of existing sign. Fabricate and install one new double sided ground sign mounted on a single pole directly buried in concrete foundation. ID Cabinet and faces are fabricated out of aluminum, prime coated and painted acrylic enamel in a semi -gloss finish. Faces are routed and backed with 3/4" thick acrylic pushed thru the face. Push thrus will have surface applied perforated day/night vinyl and digital print for the logo. Pole cover is aluminum, prime coated and painted in a medium texture simulated stucco finish. ID cabinet is internally illuminated with LED lighting. 2 single sided LED message boards, 10mm, full color, video and text, time and temp. Five year service/five year parts warranty on LED message boards. Animation and photo library. Cloud based software. LED Size: 4'h x 8'w. ***Wireless communication. Computer on site must have internet access. a - Customer must provide electric to sign location. b - Actual cost of permit is additional and will be added to the final invoice. c - If using a graphic or design, vector art must be provided. High resolution jpg will be accepted at minimum 300 dpi, 1/2 the size of graphic to be printed. d - Credit card payments subject to 3% processing fee. e - If tax exempt please provide certificate or applicable tax will be applied. Engineering & Filing of Notice of Commencement Permit Acquisition Labor $35,125.00 $212.50 $200.00 SUBTOTAL: $35,537.50 TAX: $0.00 TOTAL: $35,537.50 DEPOSIT DUE: $21,322.50 TOTAL DOES NOT INCLUDE THE COST OF THE PERMIT AND WILL BE BILLED AT ACTUAL COST UPON COMPLETION. TERMS & CONDITIONS: A deposit is due upon acceptance of job. Balance is due upon installation. Any payments not received in a timely manner by Kendal Signs shall bear interest from the due date at the rate of 18% per annum, with a $50 late fee assessed per month for the past due accounts until paid in full. All signage to remain property of Kendal Signs until paid in full. Customer's failure to submit prompt final payment following installations as per plan shall constitute default. The client/buyer agrees to pay all cost in the event of default of payment by the client/buyer, including reasonable attorney's fees.The client/buyer hereby grants Kendal Signs the right of entry into and on the property of the client/buyer for the purpose of retaking possession of the signage in the event of default, regardless of partial payment received for signage. RESPECTFULLY SUBMITTED BY: Denise Berg EMAIL: denise@kendalsigns.com NOTES: Kendal Signs will complete all work as per plan. Customer shall be assessed a lost trip charge if site is not ready upon our crews arrival. Pricing based upon 120 volt primary power to sign location by others. Substandard soil conditions (i.e. coquina, rock, large roots, water, pipe, etc.) or fascias (i.e. steel beams) are additional. All additions, changes or errors that require additional time, labor or materials will be charged at Kendal Signs standard pricing. Kendal Signs reserves the right to apply minor final adjustments and revisions to any sign designs that is deemed in our sole discretions to benefit the sign's operation and/or overall appearance. PRODUCT WARRANTY: Our standard warranty is as follows: One (1) year on materials, finishes, general workmanship; includes parts and labor. One (1) on ballasts and transformers; includes parts only; labor to be billed as extra. Ninety (90) days on neon; includes parts and labor.Thirty (30) days on fluorescent lamps; included parts and labor. Warranties for specialty products such as electronic message centers (LED displays) issued separately. 580 Gus Hipp Blvd. • Rockledge, FL. 32955 • 321-636-5116 • www.kendalsigns.com ACCEPTANCE OF PROPOSAL: The above price(s), specifications and conditions are satisfactory and are hereby accepted. I authorize Kendal Signs to perform the works as specified. I agree to make payments as outlined above. DATE OF ACCEPTANCE AUTHORIZED CUSTOMER PRINTED NAME AUTHORIZED CUSTOMER SIGNATURE DOUBLE SIDED MONUMENT SIGN W/EMC One (1) New double-faced internally illuminated Monument Sign mounted on SINGLE pole support. Cabinet to be fabricated aluminum with 3/4" acrylic push thru cabinet to be prime coated & painted acrylic enamel in a semi -gloss finish. Logo to be digital print. Copy to have day/nite perf Topper & Base to be fabricated aluminum prime coated & painted in a medium texture simulated stucco finish. Columns to be prefabricated to accomade height Two (2) single -sided LED message center signs. 10.00 mm 48 x 96single-faced Full Color Message center. City of Cape Canaveral 11 ft- 0 in 8 ft- 0 in 4 in 4 in 10 in 10 ft- 0 in 6 ft- 0 in 4 ft- 0 in 2 ft- 0 in 4 in 1 ft- 10 in 6 in 580 GUS HIPP BLVD. ROCKLEDGE, FL 32955 TEL: 321-636-5116 FAX: 321-636-0402 Customer: City of Cape Canaveral kendalSIGNS Address: 100 Polk Ave, Cape Canaveral, FL 32920 DESIGN •FABRICATION • INSTALLATION Designer: Dennis Sales: Denise Date:1-11-21 File Name: City of Cape Canaveral- monument COLOR SCHEDULE REVEALS Dover White ISW 8385) REVEALS Napery (SW 8385) FACE/COLUMNS/REVEAL WHITE LOGO ■ DIGITAL COPY DAY/NITE PRINT PERFT 2ft- 6 in 2ft- 3 in 1 ft-8 in 2 ft-2 in 2 ft-8 in SIGNATURE FOR APPROVAL: CUSTOMER NOTICE Kendal Signs will endeavor to match colors specified, We cannot guarantee exact matches due to varying Compatibility of materials used. Final dimensions may vary from within this drawfng.An exact scaled drawing Will be provided upon your request DATE: REVISED 1-12-21 THIS DOCUMENT IS THE EXCLUSIVE PROPERTY OF KENDAL SIGNS INC. ROCKLEDGE FLORIDA. IT MAY NOT BE COPIED. REPRODUCED, MARKETED, SOLD OR MANUFACTURED IN OR IN PART WITHOUT THE WRITTEN CONSENT OF KENDAL SIGNS INC. Attachment 4 BSI BERRY SIGNS INC. Estimate #6728 03/30/2021 Prepared by: Berry Signs Inc. Salesperson: Dennis Berry 1740 S. Huntington Lane Rockledge, FL 32955 Phone: 321-631-6150 Fax: 321-631-8435 Prepared for: CITY OF CAPE CANAVERAL Tim Carlisle 105 Polk Ave.,P.O. Box 326 Cape Canaveral, FL 32920 Phone: 321-868-1230 Fax: 321-868-1221 Description: New Construction LED Message Center Quantity Description Each Amount Tax 1 Electrical Sign Cabinet - 24" Deep Everlite LED lighting componits Internal Illumination Aluminum fabricated Cabinet , Embellishments and Face Retainer , Steel Pole Construction with Concrete Foundation High Impact Plastic Pan Face (Double Sided) 1st. Surface Translucent Vinyl Graphic Overall Structure Size - 111" x 132" LED MESSAGE BOARD CABINET SIZE 2'.6" x 9'.7" (RGB) LIGHT (8000 NITS MINIMUM BRIGHTNESS) SINGLE / MULTI LINE SIZE 10mm MATRIX 72 x 288 EXISTING COMMUNICATION CONNECTION TO SIGN CONTROL OPERATION CLOUD BASE SOFTWARE ON SITE SIGN HOOK-UP INSTALLATION FACTORY SUPPLIED WEB BASE TRAINING 5 YEAR LIMITED WARRANTY (PARTS & IN FACTORY LABOR) 1 ACQUISITION FEE Shop Construction Drawings, Site Plan Plotting, Staff Time THE ACTUAL PERMIT COST WILL BE AN ADDITIONAL CHARGE. ENGINEER DRAWING WITH SEAL Drawings, Staff Time $29,450.00 $29,450.00 $350.00 $350.00 TOTALS Subtotal: $29,800.00 Sales Tax: $0.00 Total: $29,800.00 Terms: Estimate good for 30 days. 50% deposit due on signing, Balance due on Installation. (Plus Tax)A 3.5% Customer Service Charge is Applied to all Credit Card Sales. BSI BERRY SIGNS INC. Estimate #6728 03/30/2021 Prepared by: Berry Signs Inc. Salesperson: Dennis Berry 1740 S. Huntington Lane Rockledge, FL 32955 Phone: 321-631-6150 Fax: 321-631-8435 Prepared for: CITY OF CAPE CANAVERAL Tim Carlisle 105 Polk Ave.,P.O. Box 326 Cape Canaveral, FL 32920 Phone: 321-868-1230 Fax: 321-868-1221 By my signature below, I authorize work to begin and agree to pay above amount in full according to the terms on this agreement. SIGNED: DATE: AMT. PAID TODAY: Message Center Pylon THIS DESIGN IS THE PROPERTY OF BERRY SIGNS, INC. AND MAY NOT BE REPRODUCED, ALTERED OR DISTRIBUTED WITHOUT THE EXPRESSED WRITTEN PERMISSION OF BERRY SIGNS, INC. CUSTOMER City of Cape Canaveral DESIGN BY DBERRY DATE I LISTED # UL/48 as Required DESIGN# 6728 ST-LIC #ES12001 221 I SCALE N-T-S I REVISION 2 CALCULATIONS SIGNAGE 47.33.sq.ft. HEIGHT 20' 1740 S. HUNTINGTON LANE ROCKLEDGE, FL 32955 (321) 631-6150 FAX (321-631-8435 OR VISIT US @ WWW.BERRYSIGNS.COM Electrical Sign Cabinet-24" Deep Everlite LED lighting componits Internal IIIumination Aluminum fabricated cabinet, Roof Section and Face Retainer Steel Pole Construction with Concrete Foundation High Impact Plastic Pan Face (Double Sided) 1st. Surface Translucent Vinyl Graphic Overall Size-111" x 132" City of Cape Canaveral THE SPACE BETWEEN 100 POLK AV CITY OF CAPE CANAVERAL CITY COUNCIL MEETING • MAY 18, 2021 AGENDA ITEM SUMMARY • ITEM # 3 Subject: Approve Amendment No. 1 to Purchase Order No. 20158 to Tetra Tech in the amount of $29,556 for Construction Phase Engineering Services as part of the Lift Station No. 8 Rehab Project and authorize City Manager to execute same. Department: Capital Projects Summary: The City's consultant, Tetra Tech, recently completed engineering design drawings and bid specifications for improvements to Lift Station No. 8, located along Thurm Boulevard adjacent to the Discovery Bay subdivision. Sewage from the entire southern half of the City flows to Lift Station No. 8 prior to entering the Water Reclamation Facility (WRF). The lift station has reached its useful life due to corrosion from the salt air environment and wastewater gases. The lift station has also been subject to increased maintenance including problems with discharge piping. Project Description. The Lift Station No. 8 Rehab Project (LS8RP) involves the complete removal and replacement of the lift station with the exception of the wet well which will (1) have all interior components replaced and (2) be spray -coated to eliminate groundwater infiltration. An updated lift station at this location will have an estimated useful life of at least 25 years, less potential pump and electrical equipment renewal and replacement. The improvements will reduce required maintenance and reduce the likelihood of potential failure and overflow. No substantial future changes in receiving flows are projected due to the lift station's service area currently being nearly built -out. The attached Amendment No. 1 to Purchase Order No. 20158 provides funding for the construction phase engineering services. Upon approval of this item, the project will be advertised for public bids in June 2021. State Revolving Fund (SRF) Loan Status. Funding for LS8RP is included in the City's latest State Revolving Fund (SRF) loan. Other projects funded through the loan and a status update are as follows: • Force Main No. 7 Replacement — complete; • Intermediate Lift Station Improvements — complete; • Lift Station No. 3 Rehab — construction in progress; • Headworks and Filters Improvements — construction in progress; • SCADA System Improvements — construction in progress; • Lift Station No. 5 Rehab — design in progress; • WRF Structures — design in progress; and • Center Street Stormwater Pond — project cancelled. All projects funded by this SRF loan are scheduled for completion in 2022. Submitting Department Director: Jeff Ratliff Attachment: Tetra Tech Proposal Date: 05/07/21 City of Cape Canaveral City Council Meeting • May 18, 2021 Agenda Item # 3 Page 2 of 2 Financial Impact: $29,556 for Construction Phase Engineering Services as part of the Lift Station No. 8 Rehab Project funded by an SRF loan. Staff time/effort to complete this Agenda Item. Reviewed by Administrative/Financial Services Director: John DeLeo Date: 05/05/21 The City Manager recommends the City Council take the following actions: Approve Amendment No. 1 to Purchase Order No. 20158 to Tetra Tech in the amount of $29,556 for Construction Phase Engineering Services as part of the Lift Station No. 8 Rehab Project and authorize City Manager to execute same. Approved by City Manager: Todd Morley Date: 05/06/21 SCOPE OF SERVICES AMENDMENT NO. 1 TO PURCHASE ORDER NO. 20158 CONSTRUCTION PHASE ENGINEERING SERVICES FOR LIFT STATION NO. 8 REHABILITATION A. PROJECT DESCRIPTION Lift Station (LS) No. 8 is an existing wastewater lift station located near the intersection of Thurm Boulevard and Manatee Bay Drive. Per the Mead and Hunt (M&H) Report pages provided by the City of Cape Canaveral (City), this lift station has reached its useful life and has deteriorated and corroded as a result of the salt air environment and wastewater gases. This station has been experiencing increased maintenance and operational issues. The area served by LS No. 8 is mostly built out. Therefore, the pump station will be rehabilitated with a same size replacement pump. The M&H report evaluated the following three alternatives to reduce the maintenance and operational issues moving forward: • Alternative No. 1 - No action. • Alternative No. 2 - Rehabilitate Existing Lift Station (current location). • Alternative No. 3 - Total Lift Station Replacement. The City would like to rehabilitate the existing lift station (Alternative No. 2). The LS No. 8 rehabilitation will include the following improvements: • Replace mechanical (pump, piping, and valves) and electrical components. Discharge piping will be brought above -grade. • Rehabilitate the existing wet well with the following: o Provide protective lining to the existing wet well, and o Replace the wet well cover. Tetra Tech has completed final design for the above recommendations. The bidding is the next step before starting construction. This scope will continue our assistance during the construction phase of the project. B. SCOPE OF SERVICES The following specific tasks will be performed under the Scope of Services. Certain assumptions have been made in preparing this Scope of Services. To the extent possible, these assumptions are stated herein, and are reflected in the project budget attached to this Scope of Services. In order to provide logical, orderly completion of this assignment, the project has been broken down into two (2) distinct tasks. Services to be completed in each task are further described below. Task 5 — Construction Administration During the construction phase, Tetra Tech will complete the following tasks: • Prepare for and conduct preconstruction meeting with the City and Contractor, prepare meeting summary, and distribute meeting summary to all attendees. Distribute conformed documents in the preconstruction meeting. RRS/ab/ProjMgmt/Contracts/C0s/CO_1/LS 8 Construction Administration Amendment 1 .docx Tt # 200-52528-21001 -1- 04/28/21 TETRA TECH • Attend 5 monthly progress meetings. On the day of the monthly progress meetings conduct a site visit to the construction site to observe construction of the project. Construction of the project is anticipated to have a duration of 6 months from notice to proceed to final completion. • Review up to 10 requests for information (RFIs), provide interpretation of construction documents, and issue written clarifications or interpretations. • Review up to 15 shop drawings and other submittals up to two (2) times per submittal for general conformance with the Contract Documents. • Review test reports for soils, concrete and other materials. • Review applications for payment and the accompanying data and schedules, determine the amounts owed to the Contractor, and advise the City of the recommended payments. • Evaluate any claims made by the Contractor and prepare change orders as required. • Conduct substantial and final completion inspections. • Observe start-up testing of major equipment. • Provide project certification to regulatory agencies certifying that the project is complete and in general conformance with permits issued. • Prepare record drawings, incorporating changes made during construction based on record information furnished by the Contractor and provide two (2) sets of drawings, and one (1) compact disk with an electronic version of the documents to the City. Task 6 — Part -Time Resident Project Representative (RPR) Removed (City will provide inspection coverage during construction). C. COMPENSATION Tetra Tech's fee as included in Attachment A is a lump sum amount of $29,556 for completion of Task 5. Task Fee Task 5 — Construction Administration $29,556 Task 6 — Part -Time RPR Services N/A Total $29,556 D. SCHEDULE The project budget is based on a 6-month construction phase. Tetra Tech shall not be responsible for delays that occur as a result of action or inaction by others. This scope will be amended if project construction gets delayed to continue to support the City during the construction phase. RRS/ab/ProjMgmt/Contracts/COs/CO_1/LS 8 Construction Administration Amendment 1 .docx Tt # 200-52528-21001 -2- 04/28/21 TETRA TECH ATTACHMENT A PRICE PROPOSAL Labor Plan Attachment A Tt Price Proposal 6 Resource LS 8 Rehabilitation CA Services Construction Phase Engineering Services for the LS 8 Rehabilitation Submitted to: City of Cape Canaveral (Attn:Jeff Ratliff, Capital Projects Director) Pricing by Resource Contract Type: Lump Sum total Task Pricing Labor Hrs Labor ODCs Totals Project Phases/Tasks 180 63 37 8 20 15 37 27,356 2,200 27,556 2,200 29,556 Task 5-Construction Administration 180 63 37 8 20 15 37 27,356 2,200 27,556 2,200 29,556 Conform Bid Documents 10 1 1 4 4 1,071 1,071 Attend Preconstruction Conference 10 4 4 2 1,476 1,476 Monthly Site Visits(5) 26 20 4 2 4,950 4,950 Monthly Progress Meetings(5) 26 20 4 2 4,950 4,950 RFI Responses 16 1 3 3 3 2 4 2,042 2,042 Review Shop Drawings 26 2 8 4 4 8 3,209 3,209 Review Test Reports 2 1 1 234 234 Review Applications For Payment 6 2 4 704 704 Evaluate&Prepare Change Orders 7 1 1 1 4 812 812 Start-up Assistance 10 5 5 1,625 1,625 Substantial Completion Inspection 17 5 5 5 2 2,845 2,845 Final Completion Inspection 5 5 1,086 1,086 Prepare Record Drawings 16 1 1 2 8 4 1,950 1,950 Regulatory Certifications 3 1 1 1 401 401 ODC - 2,200 2,200 Task 6-RPR Services - - - - - - - - - - Removed - - Totals 180 63 37 8 20 15 37 I 27,356 2,200 29,556 Tetra Tech-Confidential and Proprietary Page 1 of 1 Printed 4/28/2021 CITY OF CAPE CANAVERAL CITY COUNCIL MEETING • MAY 18, 2021 AGENDA ITEM SUMMARY • ITEM # 4 Subject: Ordinance No. 30-2021; amending Section 2-300 of the City Code related to the City's Travel Reimbursement Policy; providing for the repeal of prior inconsistent ordinances and resolutions, incorporation in the Code, severability and an effective date, second reading. Department: Human Resources Summary: The City has the express authority to establish reasonable per diem and travel allowances pursuant to Section 166.021(4), Florida Statutes. The City's per diem and travel allowances have not been updated since 2003. The proposed Ordinance (Attachment 1) authorizes the City to annually update per diem and travel reimbursement allowances consistent with the U.S. General Services Administration ("GSA") for official travel. Google Maps will be incorporated into the City's travel policy for purposes of establishing a uniform and widely accepted standard for calculating mileage when mileage is necessary for reimbursement. The standard mileage rate is set annually by the Internal Revenue Service. All travelers shall be reimbursed for the actual dollars spent not to exceed the maximum GSA rate for meals at the destination location. • Meals for Class B and Class C shall be reimbursed for travel which: Breakfast - Begins before 6:00 a.m. and extends beyond 8:00 a.m.; Lunch - Begins before 12:00 noon and extends beyond 2:00 p.m.; Dinner - Begins before 6:00 p.m. and extends beyond 8:00 p.m. or when travel occurs during nighttime hours due to special assignment. • Meals for Class A travel shall be authorized up to a maximum of the GSA rate for the destination location. A detailed receipt is required for reimbursement. When a traveler attends an event on the City's behalf and the fixed price of the meal exceeds the per meal allowance, the traveler shall be reimbursed the actual cost of the meal as authorized by the City Manager. Receipts shall not be required for meals on authorized overnight travel. Reimbursement for overnight travel shall be for actual lodging expenses at the single occupancy rate, to be substantiated by paid receipts, and shall be reimbursed at a maximum of the current GSA lodging rate for the destination, see attached example (Attachment 2). No sales tax shall be reimbursable, unless the city is also required by law to pay such tax. An example of a per diem calculation is included as Attachment 3. At its April 20, 2021 Regular Meeting, the Council approved Ordinance No. 30-2021 at first reading. The Notice of Hearing was placed for advertisement in Florida Today on May 6, 2021 and the Ordinance is now presented for second reading and final adoption. Submitting Department Director: Melinda Huser Date: 05/03/21 City of Cape Canaveral City Council Meeting • May 18, 2021 Agenda Item # 4 Page 2 of 2 Attachments: 1. Ordinance No. 30-2021 2. GSA Per Diem Rates for Orlando, Florida 3. Example Calculation Financial Impact: Cost of advertisement and codification; staff time and effort to prepare this Agenda Item. Reviewed by Administrative/Financial Services Director: John DeLeo Date: 04/30/21 The City Manager recommends the City Council take thefollowing action: Adopt Ordinance No. 30-2021 on second reading. Approved by City Manager: Todd Morley Date: 05/03/21 Attachment 1 1 ORDINANCE NO. 30-2021 2 3 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF CAPE 4 CANAVERAL, FLORIDA; AMENDING SECTION 2-300 OF THE CITY 5 CODE RELATED TO THE CITY'S TRAVEL REIMBURSEMENT POLICY; 6 PROVIDING FOR THE REPEAL OF PRIOR INCONSISTENT 7 ORDINANCES AND RESOLUTIONS, INCORPORATION INTO THE 8 CODE, SEVERABILITY AND AN EFFECTIVE DATE. 9 10 WHEREAS, the City is granted the authority, under Section 2(b), Article VIII, of the State 11 Constitution, to exercise any power for municipal purposes; and 12 13 WHEREAS, the City also has the express authority to establish reasonable per diem and 14 travel allowances pursuant to Section 166.021(4), Florida Statutes; and 15 16 WHEREAS, the City Council is aware that the U.S. General Services Administration ("GSA") 17 annually updates per diem and travel reimbursement allowances by destination for official 18 government travel and that said allowances may be used to guide municipal per diem and travel 19 allowances; and 20 21 WHEREAS, upon recent review of the current per diem and travel allowances permitted 22 by GSA, the City Manager has determined several of the City's per diem and travel allowances are 23 outdated and therefore, the City Manager is recommending that the City Council increase several 24 of the City's per diem and travel allowance amounts to equal the maximum amounts allowed by 25 GSA; and 26 27 WHEREAS, the City Council also desires to incorporate Google Maps into the City's travel 28 policy for purposes of establishing a uniform and widely accepted standard for calculating mileage 29 when mileage is necessary for reimbursement; and 30 31 WHEREAS, the City Council of the City of Cape Canaveral, Florida, hereby finds this 32 Ordinance to be in the best interests of the public health, safety and welfare of the citizens of 33 Cape Canaveral. 34 35 NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF CAPE CANAVERAL HEREBY 36 ORDAINS, AS FOLLOWS: 37 Section 1. Recitals. The foregoing recitals are hereby fully incorporated herein by 38 this reference as legislative findings and the intent and purpose of the City Council of the City of 39 Cape Canaveral. 40 41 Section 2. Amending Section 2-300 of the City Code. The City of Cape Canaveral 42 Code of Ordinances, Section 2-300, is hereby amended as set forth below (underlined type City of Cape Canaveral Ordinance No. 30-2021 Page 1 of 7 1 indicates additions and strikeout type indicates deletions, while *** indicate deletions from this 2 Ordinance of said applicable Division that shall remain unchanged in the City Code): 3 4 CHAPTER 2 - ADMINISTRATION 5 6 *** 7 ARTICLE VII. TRAVEL REIMBURSEMENT POLICIES AND PROCEDURES 8 9 Sec. 2-300. Reimbursement policy and procedures for official travel. 10 (a) Purpose. It is the intent of this section to regulate official travel expenses of city officers, 11 employees, and other authorized persons, as defined in F.S. § 166.021. It is also the intent of 12 this section that the provisions of F.S. § 112.061, pertaining to municipalities, and any 13 amendments, additions, or modifications to such provisions, shall be incorporated herein by 14 reference, to the extent this section does not address a subject matter that is addressed in 15 F.S. § 112.061, and that the provisions contained in this section shall be supplemental and in 16 addition to the provisions of F.S. § 112.061. In the event of any conflict between this section 17 and F.S. § 112.061, this section, in accordance with F.S. § 166.021, shall prevail. 18 (b) Definitions. For purposes of this article, the following terms shall have the meanings 19 indicated: 20 (1) Officer or public officer. An individual who, in performance of his/her official duties is 21 vested by law with sovereign powers of government, who is elected by the people 22 (mayor and city council). 23 (2) Employee or public employee. The city manager or an individual, whether commissioned 24 or not, other than an officer or authorized person as defined herein, who is filling a 25 regular or full-time authorized position and is responsible to the city manager. 26 (3) Authorized person. 27 (A) A person, other than a public officer or employee, as defined herein, whether 28 elected or commissioned or not, who is authorized by the city manager or city 29 council to incur travel expenses in the performance of his official duties; or 30 (B) A person who is called upon the city to contribute time and services as consultant 31 or adviser. 32 (4) Traveler. A public officer, public employee, or authorized person, when performing 33 authorized travel. 34 (5) Travel expense. The usual, ordinary and incidental expenditures necessarily incurred by 35 a traveler. 36 (6) Common carrier. Train, bus, commercial airline operating scheduled flights, or rental cars 37 of an established rental car firm. City of Cape Canaveral Ordinance No. 30-2021 Page 2 of 7 1 (7) GSA (General Services Administration). The Federal government agency tasked with 2 managing government buildings and real estate, providing product and service 3 procurement, and developing policies and regulations. 4 (8) GSA Rate or Amount shall mean the most current rate adopted by the GSA and in effect 5 at the time the travel expense is incurred. 6 7 (c) Authority to incur travel expenses. 8 (1) All travel of public employees must be authorized and approved by the department 9 head and city manager. Multiday travel of the city manager or a public officer must be 10 approved by the city council. 11 (2) Day trips may be authorized by the department head without approval of the city 12 manager. 13 (3) The city shall not authorize or approve such a request of a public employee unless it is 14 accompanied by a signed statement listing the purpose of such travel, the dates and 15 expenses involved, and a copy of the travel itinerary attached. 16 (4) Travel expenses of travelers shall be limited to those expenses necessarily incurred by 17 them in the performance of a public purpose authorized by law to be performed by the 18 city and must be within the limitations prescribed by this policy. 19 (d) Computation of travel time for reimbursement. For purposes of reimbursement and methods 20 of calculating fractional days of travel, the following principles are prescribed: 21 (1) Travel categories. The following travel categories are prescribed: 22 Class A. Continuous travel of 24 hours (or more) away from the city. 23 Class B. Continuous travel of less than 24 hours with an overnight absence from the city. 24 Class C. Travel for short or day trips when the traveler is not away from the city overnight. 25 (2) Travel reimbursements. All travelers shall be reimbursed for the actual dollars spent with 26 a maximum of the GSA rate for meals at the destination location. A detailed receipt is 27 required for reimbursement. Reimbursements shall be made according to the following 28 schedule: 29 (A) Meals for class B and class C shall be reimbursed for travel which: 30 31 32 33 (i) Breakfast - Begins before 6:00 a.m. and extends beyond 8:00 a.m., $8.00 for breakfast; or (ii) Lunch - Begins before 12:00 noon and extends beyond 2:00 p.m., $10.00 for lunch; or City of Cape Canaveral Ordinance No. 30-2021 Page 3 of 7 1 (iii) Dinner - Begins before 6:00 p.m. and extends beyond 8:00 p.m. or when travel 2 occurs during nighttime hours due to special assignment, $18.00 for dinner. 3 (B) Meals for class A travel shall be authorized up to a maximum of the GSA rate for 4 the destination location. A detailed receipt is required for reimbursement. $36.00 5 per day in lieu of individual meal allowance rates. 6 (C) When a traveler attends an event on the city's behalf and the fixed price of the 7 meal exceeds the per meal allowance, the traveler shall be reimbursed the actual 8 cost of the meal as authorized by the city manager. 9 (D) Receipts shall not be required for meals on authorized overnight travel. 10 (E) No traveler shall be reimbursed for meals gratuitously provided by another party. 11 (F) No traveler shall be reimbursed for meals when travel is confined to the city or 12 immediate vicinity, except as authorized by the city manager. 13 (G) Reimbursement for overnight travel shall be for actual lodging expenses at the 14 single occupancy rate, to be substantiated by paid receipts, and shall be 15 reimbursed at a maximum of the current GSA lodging rate for the destination 16 location. 17 (H) Lodging will be reimbursed for out of county, multiday activities, and shall be 18 reimbursed at a maximum of the current GSA rate for lodging at the destination 19 location. 20 (I) No sales tax shall be reimbursable to any person, unless the city is also required by 21 law to pay such tax. 22 (J) Items specifically disallowed for reimbursement purposes: 23 (i) Alcoholic beverages; 24 (ii) Entertainment; 25 (iii) Any expenses incurred by dependents; 26 (iv) Attendance at political rallies; and 27 (v) Travel for the specific purpose of promoting the candidacy of an individual 28 for public office. 29 (K) Other reimbursable expenses: 30 (i) Toll charges; 31 (ii) Taxi fares; 32 (iii) Parking and storage fees; City of Cape Canaveral Ordinance No. 30-2021 Page 4 of 7 1 (iv) Fuel for city vehicle; 2 (v) Common carrier transportation —When required. (Must be approved by the 3 city manager); 4 (vi) Valet parking —When necessary; 5 (vii) Convention registration fees; and 6 (viii) Baggage handling at $0.50 per bag up to $2.00 upon arrival and departure. 7 (e) Transportation. 8 (1) In no circumstance shall the city vehicle be used for purposes other than authorized 9 official travel. 10 (2) All travel must be a usually traveled route. The city manager shall designate the most 11 economical method of travel for each trip. 12 (3) All employees should utilize municipal vehicles when traveling on official business. This 13 requirement insures adequate liability coverage in the event of an accident or injury. In 14 those instances when a city vehicle is not available, and with the prior approval of the 15 department head and the city manager, the use of privately owned vehicles may be 16 authorized. Whenever travel is by privately owned vehicles, calculating the mileage for 17 travel shall be deemed to start from the employee's usual city work building/location 18 (not from the employee's place of residence) to the official travel destination and the 19 traveler shall be entitled to a mileage reimbursement at the "standard mileage rate." 20 The standard mileage rate is set annually by the Internal Revenue Service. All mileage 21 shall be from point of origin to point of destination based on a current Google map 22 submitted with the travel expense report. Mileage will be based on the estimated most 23 direct Google map route. 24 (4) Travel reservation for official travel on a common carrier shall be made through the city's 25 purchasing division, or other group or individual designated by the city manager to 26 coordinate travel reservations. The purchasing division shall insure that travel is cost- 27 effective and pursuant to all procurement procedures adopted by the city. 28 (f) Fraudulent claims. Any individual receiving an allowance or reimbursement by means of a 29 false claim shall be liable for the amount of the overpayment, plus interest at a rate equal to 30 the average rate currently received on investments and may be subject to termination or 31 disciplinary action as provided by the City Charter, personnel policy or any other applicable 32 policy or law adopted by the city council. 33 (g) Standard procedures. 34 (1) Travel voucher. Travel expense reports, on a form prescribed by the city manager, shall 35 be submitted by all individuals performing official travel within ten working days of the 36 individual's return. Each approved travel expense report will be audited when received. City of Cape Canaveral Ordinance No. 30-2021 Page 5 of 7 1 Individuals requesting reimbursement are responsible for mathematical computation. 2 Any report which is not approved or properly prepared, or is prepared in such a way as 3 to be unauditable, will be returned for resubmission. Travel authorization and all 4 required receipts must be submitted with the expense report in order to claim a 5 reimbursement. 6 (2) Travel advances. 7 (A) Travel advances for overnight travel must be requested at least two weeks in 8 advance of the departure. An explanation as to the reason for travel, the amount 9 of money and correct account to be charged must be indicated on the request. 10 (B) No travel advances will be made for class C travel. Due to tax implications, 11 reimbursement will be made to the employee in the payroll following submission 12 of approved expense report. 13 (C) Any unused portion of money advanced to a traveler shall be repaid immediately 14 upon the return of the traveler. Any unused advance money not repaid within 15 15 calendar days after return of the traveler shall accrue interest at the average rate 16 currently received on city investments. Any city employee not repaying any unused 17 portion of a travel expense advance within 30 days after his/her return will have 18 his/her salary withheld by the city until repayment is made. 19 (D) In instances where a trip should arise for a member of the city council that does 20 not provide ample notice to the council at a public meeting, then, with a minimum 21 of 24 hours' notice, the traveler shall request the city manager to send a memo to 22 the mayor, each council member, city attorney and city clerk advising them of the 23 trip, departure date, justification and return date. At the first regular city council 24 meeting after return from an official trip, the council member shall make a verbal 25 report to the council on the text of the trip. 26 27 Section 3. Repeal of Prior Inconsistent Ordinances and Resolutions. All prior 28 inconsistent ordinances and resolutions adopted by the City Council, or parts of prior ordinances 29 and resolutions in conflict herewith, are hereby repealed to the extent of the conflict. 30 31 Section 4. Incorporation Into Code. This Ordinance shall be incorporated into the 32 Cape Canaveral City Code and any section or paragraph, number or letter, and any heading may 33 be changed or modified as necessary to effectuate the foregoing. Grammatical, typographical, 34 and like errors may be corrected and additions, alterations, and omissions, not affecting the 35 construction or meaning of this ordinance and the City Code may be freely made. 36 37 Section 5. Severability. If any section, subsection, sentence, clause, phrase, word or 38 provision of this Ordinance is for any reason held invalid or unconstitutional by any court of 39 competent jurisdiction, whether for substantive, procedural, or any other reason, such portion 40 shall be deemed a separate, distinct and independent provision, and such holding shall not affect City of Cape Canaveral Ordinance No. 30-2021 Page 6 of 7 1 the validity of the remaining portions of this Ordinance. 2 3 Section 6. Effective Date. This Ordinance shall become effective immediately upon 4 adoption by the City Council of the City of Cape Canaveral, Florida, and pursuant to the City 5 Charter. 6 7 ADOPTED by the City Council of the City of Cape Canaveral, Florida, this 18th day of May, 8 2021. 9 10 11 12 Bob Hoog, Mayor 13 14 ATTEST: For Against 15 16 Mike Brown 17 18 Mia Goforth, CMC Robert Hoog 19 City Clerk 20 Mickie Kellum 21 22 Wes Morrison 23 24 Angela Raymond 25 26 27 First Reading: April 20, 2021 28 Advertisement: May 6, 2021 29 Second Reading: May 18, 2021 30 31 32 33 Approved as to legal form and sufficiency 34 for the City of Cape Canaveral only by: 35 36 37 Anthony A. Garganese, City Attorney City of Cape Canaveral Ordinance No. 30-2021 Page 7 of 7 Attachment 2 An official website of the United States government GSA U.S. General Services Administration FY 2021 Per Diem Rates for Orlando, Florida I'm interested in: Lodging by month (excluding taxes) I October 2020 - September 2021 Cities not appearing below may be located within a county for which rates are listed. To determine what county a city is located in, visit the National Association of Counties (NACO) website (a non-federal website). Primary 2020 2021 County Nov Dec Feb Mar Apr May Jun Jul Aug Sep Destination Oct Jan Orlando Orange $129 $129 $129 $153 $153 $153 $129 $129 $129 $129 $129 $129 Meals & Incidentals (M&IE) Breakdown® Use this table to find the following information for federal employee travel: M&IE Total - the full daily amount received for a single calendar day of travel when that day is neither the first nor last day of travel. Breakfast, lunch, dinner, incidentals - Separate amounts for meals and incidentals. M&IE Total = Breakfast + Lunch + Dinner + Incidentals. Sometimes meal amounts must be deducted from trip voucher. See More Information First & last day of travel - amount received on the first and last day of travel and equals 75% of total M&IE. Primary Destination Orlando I'm interested in: County M&IETotal Continental Breakfast/Breakfast Lunch Dinner Incidental First & Last Expenses Day of Travel 0 Orange $66 $16 $17 $28 $5 $49.50 Last Reviewed: 2020-01-10 Attachment 3 Example Calculation Class A Travel (Continuous travel of 24 hours (or more) away from the City) This scenario is based off the Per Diem Rates For Orlando, Florida https://www.gsa.gov/travel/plan-book/per-diem-rates Scenario: 3 Day Conference (Wednesday thru Friday in the month of March) Arrive Wednesday morning @ 10:00 a.m. for check in Depart Friday Evening @ 7:00 p.m. 2 nights stay No meals included Costs: Description Rate Total Cost 2 Nights @ Hotel $153.00 $306.00 First day of Travel Meals $49.50 $49.50 Thursday M&IE $66.00 $66.00 Last Day of Travel Meals $49.50 $49.50 Total Reimbursement $471.00 CITY OF CAPE CANAVERAL CITY COUNCIL MEETING • MAY 18, 2021 AGENDA ITEM SUMMARY • ITEM # 5 Subject: Ordinance No. 31-2021; amending Chapter 62 — Solid Waste, regulating the collection and disposal of solid waste and construction and demolition debris within the jurisdictional limits of the City of Cape Canaveral; providing for the repeal of prior inconsistent ordinances and resolutions, incorporation into the Code, severability and an effective date, second reading. Department: Community and Economic Development Summary: On October 21, 2014, the City entered into an exclusive Solid Waste Franchise Agreement (Agreement) with Waste Pro for solid waste collection and disposal within the jurisdictional limits of Cape Canaveral. The Agreement provides that all property owners must utilize the solid waste services provided by the City, to include dumpster service. A City may require that it's solid waste contractor be the sole and exclusive provider of all garbage collection services within its jurisdiction. Additionally, the intrusion of any person or entity into the field of solid waste collection and disposal represents a substantial threat to the public health, safety, and welfare of City residents and property owners and is in violation of the Agreement. Periodically, Staff is aware of the use of non -authorized dumpsters within the City, particularly in conjunction with construction and demolition debris. This has presented a challenge for Code Enforcement Staff as the current definition of solid waste is limited to bulk trash, refuse, vegetative waste and recyclable materials or any combination thereof. Therefore, the City Attorney has prepared Ordinance No. 31-2021 (Attached) to, among other things, amend the term "solid waste," to include a definition of "construction and demolition debris." Furthermore, the Ordinance strengthens the City's ability to enforce the exclusive authority to Waste Pro for solid waste, construction and demolition debris collection, and dumpster service transport and disposal within City limits. However, construction contractors using their own dumpsters remains authorized. At its April 20, 2021 Regular Meeting, the Council passed a motion to approve at first reading. The Notice of Hearing was placed for advertisement in Florida Today on May 6, 2021 and the Ordinance is now presented for second reading and final adoption. Submitting Department Director: David Dickey Date: 04/23/21 Attachment: Ordinance No. 31-2021 Financial Impact: Cost of advertisement and codification; Staff time and effort to prepare this agenda item. Reviewed by Administrative/Financial Services Director: John DeLeo Date: 04/23/21 The City Manager recommends the City Council take the following action: Adopt Ordinance No. 31-2021 on second reading. Approved by City Manager: Todd Morley Date: 04/23/21 1 ORDINANCE NO. 31-2021 2 3 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF CAPE 4 CANAVERAL, FLORIDA; AMENDING CHAPTER 62 — SOLID WASTE, 5 REGULATING THE COLLECTION AND DISPOSAL OF SOLID WASTE 6 AND CONSTRUCTION AND DEMOLITION DEBRIS WITHIN THE 7 JURISDICTIONAL LIMITS OF THE CITY OF CAPE CANAVERAL; 8 PROVIDING FOR THE REPEAL OF PRIOR INCONSISTENT 9 ORDINANCES AND RESOLUTIONS, INCORPORATION INTO THE 10 CODE, SEVERABILITY AND AN EFFECTIVE DATE. 11 12 WHEREAS, this Ordinance is adopted pursuant to the powers and authority granted to 13 municipalities by the Florida Legislature under Chapters 166, 180, and 403, Florida Statutes, which 14 powers and authority have been traditionally recognized by the courts; and 15 16 WHEREAS, solid waste collection and disposal is a traditional municipal function under 17 Florida law, Bennett Electric Co. v. Village of Miami Shores, 11 F. Supp. 2d 1348 (S.D. Fla. 1998), 18 and a city may require that it be the sole and exclusive provider of garbage service within its 19 jurisdiction. United Sanitation Services of Hillsborough, Inc. v. City of Tampa, 302 So. 2d 435 (Fla. 20 2d DCA 1974); and 21 22 WHEREAS, the City Council desires to emphasize that the City has the exclusive right to 23 regulate solid waste collection and disposal within the jurisdictional limits of the City in accordance 24 with law; and 25 26 WHEREAS, Chapter 62 of the Cape Canaveral Code, and the existing exclusive Solid Waste 27 Franchise Agreement approved in furtherance therewith by and between the City and Waste Pro 28 of Florida, Inc., dated October 21, 2014, as renewed in 2019, provides that all property owners 29 shall be required to utilize the solid waste services provided by the City in accordance with any 30 the franchise and in accordance with other applicable law; and 31 32 WHEREAS, the City Council finds that the intrusion of any person, private or governmental 33 entity or organization into the field of solid waste collection and disposal in violation of the City 34 Code or any applicable City's franchise ordinance is a substantial threat to the public health, safety 35 and welfare of the City and its residents and property owners and the legitimate governmental 36 interest of the City to exclusively provide for the efficient and proper methods of collecting and 37 disposing of solid waste within the jurisdictional boundaries of the City of Cape Canaveral. See 38 Pahokee Housing Authority, Inc. v. South Florida Sanitation Company, 478 So. 2d 1107 (Fla. 4th 39 DCA 1985) (rejecting housing authority's claim that state law exempted housing authority from 40 county's exclusive solid waste franchise); United Sanitation Services of Hillsborough, Inc. v. City of 41 Tampa, 302 So. 2d 435 (Fla. 2d DCA 1974) (garbage enterprise may not only be regulated but also 42 exclusively performed as an essential part of a public service by a municipality even if the exclusive 43 collection of garbage results in the complete preclusion of other such collections); West Coast City of Cape Canaveral Ordinance No. 31-2021 Page 1 of 7 1 Disposal Service, Inc. v. Smith, 143 So. 2d 352 (Fla. 2d DCA 1962); and 2 3 WHEREAS, the City Council declares that it is the City's intention to continue to exercise 4 its authority to regulate the collection and disposal of solid waste within the City and to honor 5 any franchise ordinance and agreement which is awarded by the City; and 6 7 WHEREAS, the City Council desires to amend Chapter 62 of the City Code to strengthen 8 compliance with such intention; and 9 10 WHEREAS, the City Council also desires throughout Chapter 62 to clarify the use of the 11 terms "solid waste" and "construction and demolition debris" given their respective definitions 12 and different meanings, and the term "solid waste" only includes bulk trash, refuse, vegetative 13 waste and recyclable materials or any combination thereof; and 14 15 WHEREAS, the City Council of the City of Cape Canaveral, Florida, hereby finds this 16 Ordinance to be in the best interests of the public health, safety and welfare of the citizens of 17 Cape Canaveral. 18 19 NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF CAPE CANAVERAL HEREBY 20 ORDAINS, AS FOLLOWS: 21 Section 1. Recitals. The foregoing recitals are hereby fully incorporated herein by 22 this reference as legislative findings and the intent and purpose of the City Council of the City of 23 Cape Canaveral. 24 25 Section 2. Amending Chapter 62 of the City Code. The City of Cape Canaveral 26 Code of Ordinances, Chapter 62, is hereby amended as set forth below (underlined type indicates 27 additions and strikeout type indicates deletions, while *** indicate deletions from this Ordinance 28 of said applicable Division that shall remain unchanged in the City Code): 29 30 31 CHAPTER 62 — SOLID WASTE 32 33 Sec. 62-1. - Definitions. 34 35 The following words, terms and phrases, when used in this chapter, shall have the 36 meanings ascribed to them in this section, except where the context clearly indicates a different 37 meaning: 38 39 Approved container means mechanical, roll -off refuse, recycling and such other recycling 40 containers provided by the collector and acceptable to the city. 41 42 *** City of Cape Canaveral Ordinance No. 31-2021 Page 2 of 7 1 Collector means any person or entity authorized by license or franchise granted by the city 2 to collect and remove solid waste, construction and demolition debris or such other waste 3 regulated by the City. 4 5 Sec. 62-2. Procedures for violations Reserved. 6 7 Violations of this chapter may be enforced by the code enforcement citation system 8 pursuant to Chapter 2, Article VI, Division 3 of this Code. 9 10 Sec. 62-3. Authority of city to collect. 11 12 Unless preempted by law, n-N-othing contained in this chapter shall be construed to prevent 13 the city from creating or acting as its own solid waste, construction and demolition debris or other 14 waste collection or disposal service or facility, either independently, exclusively or in conjunction 15 with others. 16 17 *** 18 Sec. 62-5. Schedule of fees. 19 20 (a) Owners of any residential unit or commercial building within the city receiving 21 collection and disposal services regulated by this chapter shall be required to pay solid waste 22 applicable fees as established by the city council pursuant to this chapter. The schedule of fees is 23 contained in appendix B to this Code and is subject to revision from time to time as may be 24 necessary. 25 26 (b) Failure of users to pay fees within 30 days of the billing date shall be a violation of 27 this chapter. In addition, the city shall have the right to seek enforcement and collection of the 28 overdue fee through civil proceedings in a court of competent jurisdiction, including a reasonable 29 attorney's fee and costs, if such civil action is necessary. 30 31 (c) All fees becoming due and payable on or after the effective date of the ordinance 32 from which this chapter is derived shall constitute and are imposed as a special assessment lien 33 against the real property served by the city solid waste collection service, and until fully paid and 34 discharged shall remain liens equal in dignity with the city's ad valorem taxes, and superior in rank 35 and dignity to all liens, encumbrances, titles and claims in, to or against the real property involved. 36 Such fees shall become delinquent if not fully paid within 30 days after the due date. All delinquent 37 service charges shall bear a late charge of ten percent of such fees due. Unpaid delinquent service 38 charges, together with all late charges and fees imposed thereon, shall remain and constitute 39 special assessment liens against the real property involved. 40 41 (d) Each condominium association within the city will be responsible for the monthly 42 condominium solid waste fee provided for in this chapter. 43 City of Cape Canaveral Ordinance No. 31-2021 Page 3 of 7 1 Sec. 62-6. Complaint procedure. 2 3 The collector of solid waste, construction and demolition debris or such other waste 4 covered by this chapter is obligated to promptly respond to all complaints concerning the quality 5 or absence of collection service. All complaints with regard to refuse and trash collection service 6 directed by this chapter shall be made to the city, and subsequently directed to the collector by 7 the city manager or the city manager's designee. 8 9 Sec. 62-7. Transporting. 10 11 (a) All solid waste, construction and demolition debris or such other waste accumulated 12 on real property within the City shall be collected, conveyed and disposed of by the City or its 13 designated agents, licensees, or franchisees pursuant to the terms and conditions adopted by the 14 City for the collection, conveyance and disposal of solid waste, construction and demolition debris 15 or such other waste in accordance with law. 16 17 (b) It shall be unlawful for any person or entity to provide solid waste, construction and 18 demolition or such other waste collection and disposal services to real property located within the 19 jurisdictional limits of the City without having first obtained a franchise or license from the City 20 unless preempted by law. The City shall have the right to impose a franchise or license fee for the 21 use of City rights -of -way, roads, streets, and other public ways. 22 23 (c) It shall be unlawful for any person or entity to provide solid waste, construction and 24 demolition debris or such other waste collection and disposal services to real property within the 25 jurisdictional limits of the City in violation of this chapter or any applicable solid waste franchise 26 or license granted by the City. 27 28 (d) Unless a person shall have been specifically authorized and licensed by resolution of 29 the city council to do so, it shall be unlawful for any person to transport solid waste through or 30 over the public streets or alleys of the city, except as otherwise provided in section 62 11(d). This 31 provision section shall be liberally construed to protect the public health, safety and general 32 welfare of the inhabitants of the city. 33 34 Sec. 62-8. Containers required. 35 36 (a) All owners, residents and all occupants of any residential unit and the owner, user, 37 manager or occupants of any multiple -dwelling unit, or of any place or business or commercial 38 establishment with[in] the city are required to provide at least one container to hold four days' 39 accumulation of solid waste. Sunken containers are specifically prohibited. 40 41 (b) A mechanical container or containers may be used as provided in this chapter. Such 42 container shall be provided by the collector and the city manager shall first determine whether or 43 not a mechanical container shall be provided to any owner, user, manager or occupant so City of Cape Canaveral Ordinance No. 31-2021 Page 4 of 7 1 requesting a mechanical container. Multiple -dwelling units containing less than ten units may be 2 provided a mechanical container at the discretion of the city manager. All commercial 3 establishments (establishments other than professional offices or other offices) shall be required 4 to have mechanical containers at the discretion of the city manager. Properties receiving 5 residential services shall not be permitted to use mechanical containers. 6 7 (c) It shall be the duty of the owner, manager, tenant or occupant of any multiple- 8 dwelling unit to furnish or see that each unit with cooking facilities of said multiple dwelling is 9 furnished or supplied with an individual refuse container or containers or mechanical container or 10 containers adequate and sufficient in size to comply with the terms of this chapter. All such solid 11 waste containers shall be kept tightly covered at all times except when it is necessary to lift the 12 cover for disposal or removal of solid waste or to deposit solid waste therein. It shall be unlawful 13 for any person to deposit solid waste in such amount in the individual refuse containers or 14 mechanical containers that will not permit the cover thereof to be kept tightly in place. 15 16 (d) Construction and demolition debris shall be collected and disposed of using roll- 17 off containers or such other containers approved by the City. Construction and demolition debris 18 services shall be provided by collectors who have been granted a license or franchise by the City. 19 20 *** 21 22 Sec. 62-11. Unlawful acts. 23 24 (a) Obstruction. It shall be unlawful for any person to park a motor vehicle in such a 25 way that the collector cannot service mechanical or roll -off containers or otherwise to block access 26 to such containers. 27 28 (b) Container of another. It shall be unlawful for a person to place solid waste, 29 construction and demolition debris or any other waste in a container assigned to another address, 30 without written permission of the owner. 31 32 (c) Burning or burying of solid waste. It shall be unlawful for any person to bury solid 33 waste, construction and demolition debris or any other waste within the city. No such solid waste 34 shall be burned within the corporate limits of the city. 35 36 (d) Unlawful accumulation. It shall be unlawful for the owner, resident, occupant or 37 manager or person responsible for any land or premises to permit, suffer or allow, either by 38 commission or omission, any accumulation of solid waste upon premises or property within the 39 city for a period longer than four days without having arranged for disposal of the accumulation 40 by the collector to perform such services and it shall be unlawful and a violation of this chapter 41 for any person, whether owner, resident, manager or occupant of any premises to fail to provide 42 a sufficient number of solid waste containers per unit as provided in this chapter to amply provide 43 for any four -day period of solid waste accumulation. Nothing contained in this section shall City of Cape Canaveral Ordinance No. 31-2021 Page 5 of 7 1 prevent the owner or occupant, resident, manager or person responsible for the premises to 2 remove accumulations of solid waste on their own behalf, to a proper place of disposal. 3 4 (e) Unlawful disposal. It shall be unlawful to dump, deposit or dispose of solid waste, 5 construction and demolition debris or any other waste upon the premises of another, or upon any 6 street, alley, parkway or other public property, or any canal, ditch, water, waterway, river, ocean, 7 beach, pool, pond or the like within the city or in the container of another, except that tenants of 8 multiple dwellings or businesses, where authorized, may deposit such accumulations in containers 9 which the owner or manager of the multiple dwelling or business building has authorized for the 10 use of the tenants thereof. 11 12 (f) Hazardous waste. It shall be unlawful for any person to dump, deposit or dispose 13 of any hazardous waste in or around public/private refuse or mechanical containers from which 14 the collector removes solid wastes for the city. 15 16 (g) Construction and demolition debris. The contractor and owner of any active or 17 inactive construction project shall be responsible for the clean-up and removal of 18 all construction and demolition debris or any other miscellaneous discarded articles during the 19 entire duration of the construction project and prior to receiving final inspection 20 approval. Construction and demolition debris must be collected and stored in roll -off or other 21 City approved containers and such containers must be regularly serviced by the collector when 22 the container is full in order to avoid overflow of construction and demolition debris. 23 24 *** 25 Section 3. Repeal of Prior Inconsistent Ordinances and Resolutions. All prior 26 inconsistent ordinances and resolutions adopted by the City Council, or parts of prior ordinances 27 and resolutions in conflict herewith, are hereby repealed to the extent of the conflict. 28 29 Section 4. Incorporation Into Code. This Ordinance shall be incorporated into the 30 Cape Canaveral City Code and any section or paragraph, number or letter, and any heading may 31 be changed or modified as necessary to effectuate the foregoing. Grammatical, typographical, 32 and like errors may be corrected and additions, alterations, and omissions, not affecting the 33 construction or meaning of this ordinance and the City Code may be freely made. 34 35 Section 5. Severability. If any section, subsection, sentence, clause, phrase, word or 36 provision of this Ordinance is for any reason held invalid or unconstitutional by any court of 37 competent jurisdiction, whether for substantive, procedural, or any other reason, such portion 38 shall be deemed a separate, distinct and independent provision, and such holding shall not affect 39 the validity of the remaining portions of this Ordinance. 40 41 Section 6. Effective Date. This Ordinance shall become effective immediately upon 42 adoption by the City Council of the City of Cape Canaveral, Florida, and pursuant to the City 43 Charter. City of Cape Canaveral Ordinance No. 31-2021 Page 6 of 7 1 ADOPTED by the City Council of the City of Cape Canaveral, Florida, this 18th day of May, 2 2021. 3 4 5 6 7 Bob Hoog, Mayor 8 9 ATTEST: For Against 10 11 Mike Brown 12 13 Mia Goforth, CMC Robert Hoog 14 City Clerk 15 Mickie Kellum 16 17 Wes Morrison 18 19 Angela Raymond 20 21 22 First Reading: April 20, 2021 23 Advertisement: May 6, 2021 24 Second Reading: May 18, 2021 25 26 27 28 Approved as to legal form and sufficiency 29 for the City of Cape Canaveral only by: 30 31 32 Anthony A. Garganese, City Attorney City of Cape Canaveral Ordinance No. 31-2021 Page 7 of 7 CITY OF CAPE CANAVERAL CITY COUNCIL MEETING • MAY 18, 2021 AGENDA ITEM SUMMARY • ITEM # 6 Subject: Review and approve March 31, 2021 Strategic Planning Retreat Minutes and Draft Summary Report; authorizing revisions to Mission, Vision and Values Statements; setting short, intermediate and long-term strategic goals beginning Fiscal Year 2021/22. Department: City Manager's Office and City Clerk's Office Summary: Since 2016, with the exception of 2020 due to the COVID-19 Pandemic, the City of Cape Canaveral has conducted annual Strategic Planning Retreat Meetings with Council, Staff and a contracted professional consultant. On March 31, 2021, City Council and key City Staff members participated in Strategic Planning Analysis of the City with the assistance of Doug Thomas, Senior Vice President (VP), Strategic Government Resources. Preparations for this Retreat included one- on-one meetings with Council Members and a discussion session with City Manager and Department Directors. The March 31, 2021 Strategic Planning Retreat provided an opportunity for Council and Staff to review and discuss the City's Mission Statement, Vision Statement, Organizational Values, a first - ever "blue sky" session and the status of completed, in -progress, planned and proposed Projects within the City. Draft Minutes for the Retreat are included as Attachment 1 and presented for Council approval. Following the Meeting, Mr. Thomas prepared a Prioritization Tally Sheet, incorporating Strategic Planning Goals proposed by both Staff and Council, and distributed to each member of the City Council for consideration and scoring. Upon receipt of the completed Tally Sheets from each Council Member, Mr. Thomas prepared a Draft Summary Report of the Strategic Planning Retreat (Attachment 2), including proposed revisions to the Mission, Vision and Organizational Values. The Report places Staff and Council -initiated goals under strategic pillars. Based on the City Council's submitted Tally Sheet results, goals have been ranked as short, intermediate and long-term and have been color -coded accordingly. Council should review, discuss, amend as necessary and formally approve the rankings and groupings of these goals; thereby finalizing the Summary Report and creating a Strategic Plan. City Staff will subsequently forward the approved document to City Council Members as amended. Submitted by: Todd Morley and Mia Goforth Date: 05/11/21 Attachments: 1. March 31, 2021 Strategic Planning Retreat Minutes 2. Draft Summary Report prepared by Doug Thomas, Senior VP, Strategic Government Resources Financial Impact: Undetermined until Strategic Plan items are approved. Staff time and effort to prepare this agenda item. Reviewed by Administrative/Financial Services Director: John DeLeo Date: 05/11/21 The City Manager recommends City Council take the following actions: Review and approve March 31, 2021 Strategic Planning Retreat Minutes and Draft Summary Report; authorizing revisions to Mission, Vision and Values Statements; setting short, intermediate and long-term strategic goals beginning Fiscal Year 2021/22. Approved by City Manager: Todd Morley Date: 05/10/21 Attachment 1 DRAFT CAPE CANAVERAL STRATEGIC PLANNING RETREAT — FY 2021/2022 GOALS Radisson Resort at the Port Convention Center 8701 Astronaut Boulevard Cape Canaveral, Florida 32920 Wednesday March 31, 2021 10:00 A.M. MINUTES Council Members Present: Council Member Mayor Council Member Council Member Mayor Pro Tem Mayor Emeritus Mike Brown Bob Hoog Mickie Kellum Wes Morrison Angela Raymond Rocky Randels Staff Present: City Manager City Attorney City Clerk Administrative/Financial Services Director Capital Projects Director Community and Economic Development Director Cultural + Community Affairs Director Human Resources/Risk Management Director Leisure Services Director Public Works Services Director Capital Projects Deputy Director City Engineer City Planner Community Affairs Manager Deputy City Clerk Financial/Resource Analyst Public Works Services Deputy Director Senior Code Enforcement Officer Sustainability Program Manager Brevard County Sheriff's Office Lieutenant Brevard County Sheriff's Office Lieutenant Canaveral Fire Rescue Chief Canaveral Fire Rescue Deputy Chief Strategic Planning Consultant Todd Morley Anthony Garganese Mia Goforth John DeLeo Jeff Ratliff David Dickey Molly Thomas Melinda Huser Gustavo Vergara Jim Moore Tim Carlisle John Pekar Brenda Defoe-Surprenant Stephanie Johnson Daniel LeFever Candice Blake June Clark Brian Palmer Zachary Eichholz Alan Confreda Bret Lockhart Dave Sargeant Christopher Quinn Doug Thomas WELCOME/PLEDGE/INTRODUCTIONS/AGENDA REVIEW: City Manager Morley welcomed everyone, noted last year's Retreat being cancelled due to the COVID-19 Pandemic, general protocol for the Retreat and introduced Strategic Planning Consultant, Doug Thomas, Senior Vice President, Strategic Government Resources (SGR). Mr. Thomas detailed his history with local governments and SGR, layout and expectations of the Retreat, Council led the Pledge of Allegiance and those in attendance introduced themselves. City of Cape Canaveral, Florida DRAFT Strategic Planning Retreat — FY 2021/2022 Goals March 31, 2021 Minutes • Page 2 of 6 STRATEGIC PLANNING PROCESS REVIEW: Mr. Thomas discussed Strategic Visioning, differing perspectives and the role of elected officials. REVIEW/DISCUSS UPDATED SWOT ANALYSIS: Mr. Thomas provided an overview of a list of the City's Strengths, Weaknesses, Opportunities and Threats identified by Council Members and Staff in prior one-on-one interviews. Discussion ensued and included abiding by Sunshine Law, noticing of the Retreat, public perception of the City government, potential lack of understanding by the public on how local governments function, trying to focus on local issues rather than distractions of state and national issues and highlighting the "brand" of the City to others. VISION/MISSION/VALUES/STRATEGIC PILLARS DISCUSSION — AFFIRMATION: Discussion ensued and included long-term, overall, short-term and specific goals of City Council Members, achievements of the City, goals of the past that may not have been realized or seen little progress, Strategic Visioning methodologies and models, the City's 2009 Visioning process and historic nature of the City encouraging only residential development on the waterfront. Council reached consensus to affirm Mr. Thomas' summary of the City's Pillars of "Multi -Modal", "Sense of Place", "Sustainability", "Community Engagement" and "Economic Vitality & Development", common themes with which to tie-in current and future goals. Discussion continued regarding current validity of a long-standing goal to develop a downtown area and uptown core within the City, how re -visioning may establish new goals while re -affirming existing goals, history of scooter and other vehicle rentals in both Cape Canaveral and neighboring Cocoa Beach, desire to establish a sense of place upon entering the City from State Road 528 through potential Florida Department of Transportation (FDOT) design elements and lane restructuring/realignments, re -affirming the City leads by example in environmental stewardship, sustainability and resiliency. Council reached consensus to continue leading by example. Discussion continued regarding Organizational Values, what they represent, how they are utilized, suggestions garnered from one- on-one discussions and possible revisions and additions. Council reached consensus to add "transparently" to the Communication value, Personal Liberty as a new value and add the phrase "a culture of teamwork across the municipal organization" to the Teamwork value. REVIEW OF GOALS & ACCOMPLISHMENTS BY DEPARTMENT: Leisure Services Director Vergara reviewed the completion of the Rovers Space dog park on Taylor Avenue and Wagner Park on North Atlantic Avenue. Capital Projects Director Ratliff detailed the progress and status of the Water Reclamation Facility's headworks project, Long Point Estuary Park coordination with St. John's River Water Management District for permitting, the West Central Boulevard and Thurm Boulevard Streetscape's potential positive effect on the neighboring area and the Wastewater Treatment Plant (WWTP)'s SCADA replacement being the last major project for the facility in the near -future. Leisure Services Director Vergara noted Veterans Memorial Park progress, the status of the Canaveral City Park Redevelopment, construction of the Multi -Generational Facility (MGF) and the revised parking plan having reduced the need to remove trees. Cultural + Community Affairs Director Thomas discussed the Culture, Arts, Preservation + Enrichment (CAPE) Center, current and long-standing lack of arts -focused events and facilities within the City and County, using the timing strategically to allow for exploring additional grants City of Cape Canaveral, Florida DRAFT Strategic Planning Retreat — FY 2021/2022 Goals March 31, 2021 Minutes • Page 3 of 6 and prioritization of current capital projects within the City, process of achieving accreditation for such a facility and future steps related to permitting and City advisory board consideration. City Planner Defoe-Surprenant, the City's Technical Advisory Committee representative in the Space Coast Transportation Planning Organization (SCTPO), provided the status of coordination with FDOT regarding State Road (SR) A1A concerns, COVID-related reductions in Transportation funding, a proposed roundabout at the intersection of SR A1A, North Atlantic Avenue and International Drive and a SR A1A improvements study in the northern portion of the City, funding challenges in right-of-way acquisition impacting progress, FDOT's traffic -flow priorities changing to include increased focus on "Vision Zero", local concerns for bicycle and pedestrian safety and the potential to dedicate local funds in a strategic way to assist FDOT. Discussion ensued and included specs of the proposed revisions, protecting bike lanes, efforts to contact State officials regarding funding, FDOT's consideration of SCTPO recommendations, the Brightline railway project potentially highlighting the need to improve SR A1A, perception of FDOT priorities, larger municipalities and the county government having more influence, traffic -calming efforts could lead to lower speed limits, the City's Resolutions asking for SR A1A safety prioritization, the FDOT-proposed roundabout being fully funded, the need for clear communication with the community, future meetings to be conducted by FDOT and grant options for continuing study efforts for the City's southern portion of SR A1A, which Mrs. Defoe-Surprenant indicated has been requested to be placed on FDOT's agenda. Strategic Planning Consultant Thomas summarized the presented projects, detailed how each could relate to the Pillars and components of established Visioning goals, broke the Retreat for lunch at 12:35 P.M. and reconvened the Retreat at 12:55 P.M. REVIEW OF FUTURE GOALS & PROJECTS BY DEPARTMENT: Capital Projects Director Ratliff presented a proposed Streetscape of Central Boulevard from SR A1A to Ridgewood Avenue, as a continuation of the Streetscape already commenced on West Central Boulevard from Thurm Boulevard, noting the smaller scope of the project versus prior Streetscapes due to the current condition of the road and potential grant funding. City Planner Defoe-Surprenant detailed the Presidential Streets Master Plan, a multi -year project that would begin with an in-depth study of the current infrastructure status of the area to include streets, sidewalks, flooding, stop sign placement, traffic flow and related resiliency initiatives and sewer mapping that will be presented later in the Retreat. Discussion ensued and included history of the Presidential Streets' paving and maintenance, creating standards to foster consistency across the multi -year project, weighing needs and capabilities throughout the area, prioritization of this project and the Central Boulevard Streetscape project, planning needing to be completed before improvements can be initiated, one-way streets allowing for on -street parking within existing right-of-ways, concerns of Harbor Heights residents, large number of privately -owned roads in the western portion of the City, a Master Plan serving as a template for future improvement projects, the Presidential Streets being the oldest infrastructure in the City serving a logical starting point for such a Master Plan, street -by -street costs being unknown until individual street studies are completed and Staff will request Council authorization on a year -by -year basis throughout the scope of the project. City of Cape Canaveral, Florida DRAFT Strategic Planning Retreat — FY 2021/2022 Goals March 31, 2021 Minutes • Page 4 of 6 Sustainability Program Manager Eichholz highlighted the second draft of the City's proposed Resiliency Action Plan and how it relates to potential future projects and goals. Discussion ensued and included Solar arrays on the Public Works Services administration and Sheriff's Office precinct buildings, benefits of solar on both power costs and continuity of operations, continuing solar streetlight conversions and upgrades, Florida Power and Light's plans for future alternate power generation and ownership/management of electric -vehicle charging stations throughout the City, potential service agreements to offset costs, bike lanes along Canaveral Beach Boulevard and elsewhere, battery storage systems in lieu of backup generators at the MGF, public input opportunities, a revised plan to be presented at least every two years, bringing in new private investment, potential solar arrays on other City facilities such as the Nancy Hanson Recreation Complex, projects will be proposed over many years, ongoing nature of resiliency goals, the "cost of doing nothing" in relation to rising energy prices and the City, despite its relatively smaller size, leading by example with this Plan. Leisure Services Director Vergara updated the status of acquiring Cherie Down Park. Discussion ensued and included the complicated involvement of multiple County -level parties, current conditions of the Park, County officials' concerns regarding paid parking options and consistency with potential paid parking elsewhere in the City, a proposal to purchase the United Agencies property to create a Promenade at the western end of Polk Avenue, a location where people could gather and create a sense of place, history of negotiations to acquire the property and funding. Public Works Services Director Moore discussed the proposed SR A1A roundabout postponing the Galactic Pocket Park Project timeline to fiscal year 2025/26 as the area will be reserved for FDOT staging, replacing the fence at the WWTP in concert with recent Streetscapes while maintaining security and a new gate of similar design, upgrading the WWTP to sodium bisulfate as current methods are considered dangerous and being phased -out and a geographic information system (GIS) mapping of the City's sanitary sewer system. Discussion on the GIS mapping ensued and included new State mandates, costs, system breach on Lincoln Avenue by a third -party contractor and recouping of costs associated with damage and repair and economics of contracting -out to GIS specialists versus acquiring in-house certification and purchasing equipment. Cultural + Community Affairs Director Thomas presented a proposed Civic Scenery Exhibition Program. Discussion ensued and included liability and maintenance concerns, City -held rights, benefits to both artists and the City, a similar program in Lakeland, ways the City could retain the art, recruiting artists, involvement of City advisory boards and funding, the proposed Re -visioning Project, updating long-term goals from the original 2009 Visioning process, overreliance on tourists and cruise ships, utilizing SGR for logistics, waiting until after the Pandemic to allow for in -person engagement, new City facilities serving as gathering points, budget and timeframe, the 2009 Visioning providing a head -start rather than starting from scratch, providing remote options for interested out-of-town parties, success of the 2018 City Survey and social media outreach. Strategic Planning Consultant Thomas summarized the proposed projects and asked Council to analyze and consider which ones each Council Member would personally prioritize, broke the Retreat at 2:58 P.M. and reconvened the Retreat at 3:12 P.M. CITY COUNCIL "BLUE SKY" SESSION: Mr. Thomas opened the floor to Council to discuss current projects and goals and/or propose any additional projects and goals. City of Cape Canaveral, Florida DRAFT Strategic Planning Retreat — FY 2021/2022 Goals March 31, 2021 Minutes • Page 5 of 6 Council Member Kellum discussed use of golf carts in the City, acquiring the parcel south of Wagner Park for preservation, paving Oak Lane, potentially with pervious paving methods, tackling blight on SR A1A, Long Point Estuary Park, prioritizing the Presidential Streets over the East/West Central Boulevard Streetscapes and continuing focus on improving sidewalks throughout the City. Mayor Pro Tem Raymond voiced support for property acquisitions, sooner rather than later, to move forward with the proposed Promenade project, a children's theater and support for any other projects that would work toward raising the overall quality of life for the City and its residents. Mayor Hoog commented on the long-standing issues that SR A1A presents in the City, aspirations for SR A1A to finally be safe, walkable and bikeable, financial impact of purchasing lands, increased asking prices for potential land purchases, the Sheriff's Office preference against golf carts in the City, support for a town center and ongoing concerns related to short-term rentals. Council Member Brown expressed the difficulty in prioritizing a large number of projects, safety of City residents being the highest priority, methods of combatting blight along SR A1A, prioritizing sidewalks, personal preference against golf carts, in favor of a children's theater and the importance of moving forward on SR A1A safety initiatives. Council Member Morrison discussed SR A1A safety, importance of Central Boulevard, benefits of the City's waterfront, popularity of short-term rentals, protecting natural amenities, prioritizing the eastern, beach -end portions of the Presidential Streets, focus on Cherie Down Park if/when fully acquired and Center Street Park being an underappreciated "gem" in the City. Discussion ensued and included enhancing the experience of beach -ends, use of metrics for various City departments, keeping electric bicycles and scooters off of City sidewalks, enforcing the City's 7-day minimum for short-term rentals, rental properties driving up property values and forcing affordable housing out of the market, more visible entrance signs in the City's north -end from SR 528, ways to encourage lower speeds and safer driving, mobi-mat locations limited to handicap -accessible beach crossovers, Community Redevelopment Area (CRA)-eligible portions of the Presidential Streets area, paid -parking could supplement funding for non-CRA-eligible areas. Florida Benchmark Consortium metrics standards and reporting on City permitting times. Council reached consensus for beach -end improvements and metrics to be incorporated as Strategic Planning priorities. Discussion continued regarding maintaining safe distances between pedestrians, bicyclists and operators of electric bicycles and scooters, no Council action on golf carts in the past and golf carts in other jurisdictions. Council reached consensus to revisit the subject of electric bicycles and scooters on sidewalks until after the State Legislative Session. Council reached consensus for acquiring the parcel south of Wagner Park to be incorporated as a Strategic Planning priority. Discussion continued regarding paving Oak Lane, resistance from property owners and a restaurant experiencing frequent flooding issues due to Oak Lane remaining unpaved. Council reached consensus for Staff to revise prior Oak Lane paving estimates and bring them back for Council consideration. Discussion continued regarding Code Enforcement efforts to combat blight on SR A1A, using CRA funds to assist efforts to combat blight and purchasing "tired" buildings, razing property and then reselling at cost after aggregating the lots. Private investors prefer "shovel ready" land. Council reached consensus for grant assistance funding and lot aggregation options be presented to the CRA Board for City of Cape Canaveral, Florida DRAFT Strategic Planning Retreat — FY 2021/2022 Goals March 31, 2021 Minutes • Page 6 of 6 consideration. Discussion continued regarding coordination with FDOT and SCTPO to address SR A1A concerns and ideas, potential discussions with property owners and realtors for purchasing right-of-ways and/or acquiring easements, uncertainty of future property ownership, how the Economic Opportunity Overlay District could be used in formulating a downtown area/town center, lack of progress over the past ten years and outside factors delaying consideration of such a project. Council reached consensus to empower Staff to explore SR A1A right-of-way purchasing and funding options. Strategic Planning Consultant Thomas discussed limitations on how much can be accomplished at one time, not everything can be a priority, Council members can submit individual lists of top five priorities and grouping of projects and goals into immediate/near-term goals (two years or less), mid-term priorities (two -to -seven years) and long-term goals (beyond seven years). NEXT STEPS DISCUSSION: Mr. Thomas described the circular -nature of the Strategic Planning process, Staff will wordsmith suggestions and direction garnered from this meeting and Council will receive individual forms to establish priorities. OPEN MEETING: Mayor Hoog called the Meeting to order at 5:09 P.M. A motion was made by Council Member Kellum, seconded by Mayor Pro Tem Raymond, for the City Council to take action at a future Regular City Council Meeting to discuss the Mission/Vision/Values Statements and possible revisions and updates and to discuss and set goals for Fiscal Year 2021/22. Methods of prioritizing goals were discussed. The motion carried 5-0. PUBLIC COMMENT: Arlyn DeBlauw, 8931 Lake Drive, discussed optimism for post -Pandemic meetings, history of the 2009 Visioning, in favor of the roundabout, beauty of Wagner Park, keeping electric bicycles and scooters off of sidewalks, suggested a 10 mph speed limit on sidewalks and recounted a dangerous golf cart incident in Cocoa Beach. Mayor Emeritus Rocky Randels commended Council for working together during the Retreat. WRAP-UP AND ADJOURNMENT: The Meeting was adjourned at 5:18 P.M. Bob Hoog, Mayor Daniel LeFever, Deputy City Clerk Attachment 2 City of Cape Canaveral, Florida SGR STRATEGIC GOVERNMENT RESOURCES City Council Strategic Planning Retreat Summary Report March 31, 2021 Table of Contents BACKGROUND: 3 SWOT ANALYSIS: COMMENTS RECEIVED FROM ADVANCE CITY COUNCIL INTERVIEW SESSIONS & SENIOR STAFF WORKSHOP 4 STRENGTHS: 4 WEAKNESSES: 5 OPPORTUNITIES: 5 THREATS: 6 WHAT DO YOU WANT THE CAPE CANAVERAL CITY COUNCIL TO BE KNOWN FOR? 7 WHAT DO YOU WANT TO CHANGE ABOUT CAPE CANAVERAL? 7 WHAT DO YOU WANT TO KEEP ABOUT THE WAY CAPE CANAVERAL IS? 7 WHAT PROGRESS DO YOU PERCEIVE HAS BEEN ACHIEVED WITH LAST YEAR'S GOALS, PROJECTS, & PRIORITIES? 7 ANY GOALS, PROJECTS, & PRIORITIES THAT HAVE BECOME STALLED OVER THE LAST YEAR? 8 CAPE CANAVERAL VISION STATEMENT 8 CAPE CANAVERAL MISSION STATEMENT 9 CAPE CANAVERAL ORGANIZATIONAL VALUES 9 PROPOSED STRATEGIC PLAN PILLARS 10 STAFF PRESENTATIONS REGARDING COMPLETED GOALS & ACCOMPLISHMENTS AND PROJECTS IN PROGRESS 11 STAFF PRESENTATIONS REGARDING PROPOSED STRATEGIC PROJECTS & INITIATIVES 11 CITY COUNCIL "BLUE SKY" STRATEGIC PROJECTS & INITIATIVES 12 IF YOU COULD WAIVE A MAGIC WAND AND DO ONE MAJOR THING FOR CAPE CANAVERAL, WHAT WOULD THAT BE? 13 WHAT DO YOU WANT CAPE CANAVERAL TO HAVE IN 10-YEARS? 13 INITIAL PRE -RETREAT CITY COUNCIL RANKING OF PRIORITIES FROM ADVANCE INTERVIEWS 14 CITY COUNCIL' S SHORT-TERM (WITHIN 2-YEARS) PRIORI LIES 14 CITY COUNCIL' S MID-TERM (2 TO7-YEARS PRIORITIES 14 CITY COUNCIL' S LONG-TERM (BEYOND 7-YEARS PRIORITIES 14 POST -RETREAT CITY COUNCIL PRIORITIZATION PROCESS 15 CLOSING RECOMMENDATIONS 16 2 BACKGROUND: The City of Cape Canaveral engaged Strategic Government Resources (SGR) to facilitate a Strategic Planning Retreat with its City Council and Senior Leadership on March 31, 2021 to review the status of the City's Vision, Mission, and Goals, coupled with a review of current major initiatives and projects and the presentation of proposed new strategic initiatives and projects by the Senior Staff and/or advanced by the City Council. The process involved Strategic Government Resources meeting with the City's Senior Staff in a half -day Pre -Retreat Workshop on March 1, 2021 which involved a review of the City's current Mission, Vision, and Values; a Staff review/update on Departmental progress on current significant initiatives/projects in the City's current Strategic Plan; the development of an updated SWOT Analysis; a discussion regarding emerging Departmental issues coupled with recommended response strategies that Staff believed could impact the future of the City; and the soliciting of input regarding possible new initiatives and/or projects Senior Staff desired to present at the March 31st City Council Strategic Planning Retreat. Advance preparation also involved individual interviews with the Mayor, each City Council Member, and the City Manager to secure feedback from each of them to guage insights on their individual thoughts regarding the current and future direction of the community and organization. The feedback received, coupled with a review of leading governance practices served as the foundation for the Strategic Planning Retreat. During the Retreat, SGR provided an introductory overview of the framework for the City's revised Strategic Planning process. The presentation highlighted the importance of organizational Mission, Vision, and Values, as well as the need for both staff and the City Council to be creative and think differently about how they can identify emerging operational and community issues and develop progressive and innovative response strategies utilizing an interdepartmental focus. The process involved an outreach to solicit greater input from the City Council into the Strategic Visioning process and to encourage a transition of the City's Strategic Plan to include more initiatives/programs, in contrast to the historic Staff -driven list of proposed capital projects. City Council Members were engaged in a highly interactive exercise to solicit their collective thoughts and perceptions on the City's current Vision, Mission and Goals, what they mean to each of them, with an eye towards any potential amendments/revisions that may be necessary. The final revised Vision, Mission, and Goals are intended to serve as the foundation for the City's revised Strategic Plan. The Retreat also involved a series of high-level updates by Senior Staff highlighting completed projects since the previous Strategic Planning Session, followed by proposed and emerging projects and initiatives for consideration. The City Council reviewed the progress made to date on the City's current projects and initiatives, discussed the emerging issues and response strategies at a high level, and advanced various additional items they were interested in considering going forward. 3 Post -Retreat, the City Council reviewed the changes to the City's Vision, Mission, and Values, coupled with a summary of proposed Priorities grouped under four suggested Pillars that were derived from themes in the Vision Statement. The Priorities were subsequently voted on by each Council Member to determine the City's Short, Mid, and Long -Term Priorities based upon the level of support each Priority received from the voting process. SWOT ANALYSIS: COMMENTS RECEIVED FROM ADVANCE CITY COUNCIL INTERVIEW SESSIONS & SENIOR STAFF WORKSHOP The following information regarding the City's Strengths, Weaknesses, Opportunities, and Threats were secured from both the Senior Staff Pre -Retreat Workshop and the advance City Council interview sessions. Comment Key: • Staff Comments Identified in Black Font • City Council Comments Identified in Orange Font • Common Staff & City Council Comments Identified in Green Font • Multiple City Council and/or Staff Comments Identified by "X" Followed with Number of Similar Responses STRENGTHS: • Location — Weather, Beach, Riverfront & Recreational Opportunities • Nimble Size — Adaptability • Good/ Efficient Municipal Services • Passionate & Engaged Stakeholders (both on-line & in -person) • Brand Versatility • Internal Staff Skillsets • New Facilities & Ability to Finance New Capital Projects/Low Debt Ratio • Make -Up of Tax Base • Low Tax Rate • Strong Finances (X2) • Good Business Culture • City's On -Line Presence • Good Internal Cross Communications • Good & Accessible Staff (X2) • Close -Knit, Small -Town Community • Safe Community • Succession Planning Initiatives • Excellent "Corporate Culture" — Public Service as a Calling • Employees are Valued • Focus on Sustainability & Resilience • Contracted Public Safety Services (Police & Fire) • Amenities — Parks & Greenspaces • Wastewater Treatment Capacity • Low Residential Solid Waste Rates 4 • Excellent Institutional Knowledge • Cruise Ship Industry • Ability to Address COVID-19 Hazards • Increased Cooperation with Surrounding Communities • Strong infrastructure • Multi -Generational Facility (2) WEAKNESSES: • Location — Hurricanes • Tallahassee & State Legislative Mandates and Limits on Local Control • Limited Staff Size/Depth • Aging Infrastructure (Stormwater Issues) • Limited Input Re: A-1-A (FDOT) • Community Generational Gap in Communications • Community Economic Gap/Disparities • Limited Walkability/Biking to Commercial Centers • Inability to Attract Grocery and/or Drug Store • ADA Issues in ROW's • No Downtown/Sense of Place • COVID Impacts on Community Events • Reliance on Tourism Industry • Short -Term Rental Impacts • Peacocks • Aging Population and Impact on Boards & Commissions, Diversity, & Socio-Economic Demographics • Police Department Serves 2 "Masters" • Reluctance of Residents to Consider Running for Public Office • Community's Resistance to Change • Listening & Involving the Public More in our Decision -Making • Sustainability Focus — But at Considerable Costs & Work • Non -Compliant Businesses • Lack of Civility in Public/Political Space • Divided/Polarization on City Council (X3) • A-1-A Safety Issues • Blight on Commercial Corridors/Code Enforcement Compliance (X2) • Ability to Provide Residents Time to become informed & Become Engaged in Community Decision -Making (X2) • Improved Services associated with Sheriff's Department Contract (Beach & Trash Enforcement) OPPORTUNITIES: • Redevelopment Potential & CRA Funding (94% Build -Out) • Location — Beach & Port • Multi -Generational Facility (X2) • Purchase Property Between City Hall & Recreation Center for City Center/Gathering Place 5 • Capital Bonding Capacity (Low Debt Ratio)/CRA Financing • Eligibility for Grant Funding • Wastewater Capacity & Water Capacity from Cocoa • Ability to Attract Businesses • Post-COVID Retail Opportunities • Renewed Community Visioning • New Census Data • Increased Potential in Housing Turnover to Attract New Families to Community • Resiliency & Time to Prepare for the Future • More owner -Occupied Housing • Desire to Keep Residential Character of Community • Stormwater Issues & Acquisition of Required Property • Infrastructure Focus • Hotel Development (Even During COVID) • Sheriff's Department Contract on Crime Rate Vis-a-vis Short -Term Rentals • Exceptional Quality of Life • Enhanced Access to Beach, Boardwalks & Dog -Park Friendly THREATS: • Changing Goals & Priorities • Tallahassee & State Legislative Mandates and Limits on Local Control • Large Dependence on County Direction • Impacts of Decreased Homesteaded Properties vis-a-vis Hometown Feel • Inventory of Vacant Brick & Mortar Retail Storefronts • Resiliency (Hurricanes & Flooding) Challenges (X3) • Aging Community Demographics • Sister Cities — Personnel & Development Projects • Lack of Civility in Public/Political Space/Political Ideology Chasm • Social Media & Misinformation • Short -Term Rentals changing the historic essence of the community • Inherent Challenges with Redevelopment vs. New Development • Sea Level Rise • Tourism Impacts • Short -Term Rentals • Preservation of Open Spaces/Parks • Ensuring New Building Permits are not Contributing to Stormwater Flooding • Ability to Provide Residents Time to become informed & Become Engaged in Community Decision -Making • Better Public Relations to Promote Cape Canaveral • A-1-A Safety 6 WHAT DO YOU WANT THE CAPE CANAVERAL CITY COUNCIL TO BE KNOWN FOR? Feedback from Advance Interviews with City Council Members: • We lived within our means • Green spaces & trees • We talk & listen to our constituents and always put them first • Strengthened community engagement & participation • Veteran's Park Development • Our community cohesiveness & that we strive to not offend anyone • That we saved/preserved our Fire Department Structure • The City Council left Cape Canaveral in a better place than when they assumed office • That we changed the public perception of the City • Revitalized the safety of A1A • Successfully addressed community blight • We provided enhanced beach access WHAT DO YOU WANT TO CHANGE ABOUT CAPE CANAVERAL? Feedback from Advance Interviews with City Council Members: • No more hotels, short-term rentals, and large/expansive parking lots • Safety & reduced speed limit on A1A (X2) • Addressed blight on A1A • That we are recognized for trying to do what our citizens want • Getting our community on the "same page" regarding our future direction • Sheriff's Deputies getting out of their patrol cars more frequently WHAT DO YOU WANT TO KEEP ABOUT THE WAY CAPE CANAVERAL IS? Feedback from Advance Interviews with City Council Members: • Hometown feel, including bike lanes, non-commercial beach, focus on river quality, natural beauty & completion of Longpoint Park Boardwalk (X2) • Low taxes and strong financial position • Bed & Breakfast (vs. short-term rental) community, small-town feel, walkable & bikeable • Our eclectic lifestyle • Shoreline protection WHAT PROGRESS DO YOU PERCEIVE HAS BEEN ACHIEVED WITH LAST YEAR'S GOALS, PROJECTS, & PRIORITIES? Feedback from Advance Interviews with City Council Members: • Completion of many North -South sidewalks • MGF 7 • Cultural Center (X3) • Special Magistrate for Code Enforcement (X2) • Ridgewood - North Atlantic Lighting Project • Parks & Recreation facilities & Little League Fields • New murals in City • Economic development growth — New hotels • Stormwater projects & renovations (X3) • Baffle Boxes along river conservation area • Health of the Lagoon • Hiring of City Manager • Streetscape projects ANY GOALS, PROJECTS, & PRIORITIES THAT HAVE BECOME STALLED OVER THE LAST YEAR? Feedback from Advance Interviews with City Council Members: • A1A Safety - we know we do not have jurisdiction, but what can we do to improve safety? (X4) • More stormwater visioning — not just buying property for ponds — explore options to encourage more porous parking lot developments in our standards • MGF • Need to better prioritize our sidewalk development • Need a better way of identifying and repairing streetlight outages • Blight remediation continues to be an issue CAPE CANAVERAL VISION STATEMENT A community's Vision Statement should provide a clear and vivid description of what the City seeks to create in the future and typically does not change over the life of the Strategic Plan (e.g., 10-years). The City's current Vision Statement is as follows: We envision: A bikeable and walkable Cape Canaveral that retains and enhances its welcoming residential feel and celebrates its unique sense of place. A residential and business friendly atmosphere that is livable, attractive, safe, and inclusive. A sustainable coastal community that embraces the oceanside and riverside as key amenities, and supports and promotes local tourism, culture, recreation, resiliency, commerce, municipal civic interests, and education. We envision: Streetscapes with amenities such as low -impact development, bicycle facilities, covered transit stops and safe pedestrian crossings that encourage access to the beach, river, local neighborhoods, and adjacent communities. Improved "complete streets" will allow pedestrians to travel to intimate waterfront destinations and a walkable uptown core with ease and safety. Generous tree lined and well - lighted multi -use paths for bikes and pedestrians so anyone can walk or bicycle safely anywhere in town, day or night. We envision: A welcoming community entrance that creates a sense of arrival and unique community identity as "The Space Between." The "uptown core" and other areas will contain an architecturally rich and unique mix of uses, with wide tree -shaded sidewalks and umbrella -covered cafe tables at restaurants and bistros where family and friends gather, interact, and enjoy refreshments and meals. 8 We envision: An engaged and compassionate Community that: transforms blighted and unfinished buildings into attractive structures, offers City-wide green spaces, provides exceptional parks with ample shade, and supports businesses that enhance economic viability while serving our residents and visitors with goodwill. We envision: Open shorelines and rivers accessible to the public, including amenities that showcase the coastline while providing art and entertainment venues, which support our historical and cultural identity. The City is proposing to embark on an updated community -wide visioning process in the near future, so the consensus of the City Council was to continue the use of the current Vision Statement pending the outcome of that process. CAPE CANAVERAL MISSION STATEMENT A community's Mission Statement should provide the City's purpose & should be consistent over the life of the Strategic Plan. The following proposed changes to the City's current Mission Statement in red were suggested by the City Council during the Retreat: The Mission of the City of Cape Canaveral government is to provide excellence in municipal services by supporting a high quality of life, fiscal responsibility and leadership in environmental stewardship, sustainability, and resiliency, while celebrating diversity and fostering innovation. CAPE CANAVERAL ORGANIZATIONAL VALUES The following proposed changes to the City's current Organizational Values Statements in red were suggested by the City Council during the Retreat: • Accountability: We have a responsibility to one another and the public to perform our jobs effectively, transparently, and efficiently and we take that responsibility seriously. • Civility: We treat all persons with kindness, dignity, and respect. • Commitment to Excellence: We believe our role is to make the City of Cape Canaveral the ideal Community for our residents, businesses, and visitors. • Communication: We communicate openly, transparently, clearly, directly and in a timely manner with one another and the Community. • Dedication: We are dedicated to performing our duties to the best of our abilities and going above and beyond to achieve high -quality results. • Diversity and Inclusivity: We believe there is value in diversity and celebrate our uniqueness within the organization, the Community, and the world. • Fiscal Responsibility: We are responsible stewards of the City's resources. Through professional management and transparent financial practices, we accrue the highest benefit from each tax dollar. • Fun: While we take our work seriously, we cultivate an environment that includes humor, friendship, and camaraderie. • Innovation: We encourage thinking outside the box in search of new and better ways to provide quality services to the Community. • Integrity: We strive to make decisions and take actions based upon what is right, rather than what is expedient. We are honest and we own up to our mistakes. 9 • Internal Strength: A reinvigorated corporate culture has inspired greater unity among staff and increased productivity. • Proactivity: We actively seek to identify and plan for issues before they arise, with the aim of averting problems rather than having to solve them after they occur. • Personal Liberty: We respect the balance of personal liberty with the interests of all. Likewise, we recognize that by protecting Home Rule authority, we respect the liberties of the City. • Teamwork: In recognition of the worth of each individual and their contributions to our mission, we value and honor one another and are committed to a culture of teamwork across the municipal organization. • Value: We commit to the development of collaborative, trusting relationships with Community Stakeholders. • Vision: We look toward the future, generating goals and strategies that make the City of Cape Canaveral an even better place to live. PROPOSED STRATEGIC PLAN PILLARS SGR identified several themes that were reflected in the City's current Vision Statement that were suggested to be used as Pillars in the revised Strategic Plan: • Multi -Modal: bikeable and walkable, transit stops and safe pedestrian crossings that encourage access; well -lighted multi -use paths for bikes and pedestrians so anyone can walk or bicycle safely anywhere in town, day or night; Improved "complete streets" will allow pedestrians to travel • Sustainability: embraces the oceanside and riverside as key amenities; transforms blighted and unfinished buildings into attractive structures • Sense of Place: welcoming community entrance that creates a sense of arrival and unique community identity; enhances its welcoming residential feel and celebrates its unique sense of place; "uptown core" and other areas will contain an architecturally rich and unique mix of uses, with wide tree -shaded sidewalks and umbrella -covered cafe tables at restaurants and bistros where family and friends gather, interact; Community that transforms blighted and unfinished buildings into attractive structures, offers City-wide green spaces, provides exceptional parks with ample shade and supports businesses that enhance economic viability while serving our residents and visitors with goodwill. Open shorelines and rivers accessible to the public, including amenities that showcase the coastline while providing art and entertainment venues, which support our historical and cultural identity • Engagement: An engaged and compassionate Community • Development: Streetscapes, low -impact development, Generous tree lined and well -lighted multi- use paths; intimate waterfront destinations and a walkable uptown core; "uptown core" and other areas will contain an architecturally rich and unique mix of uses • Economic Vitality: Community that transforms blighted and unfinished buildings into attractive structures, supports businesses that enhance economic viability while serving our residents and visitors with goodwill As a result of the various projects and initiatives that were discussed at the Retreat, the following five Pillars were used to group proposed projects and initiatives in the revised Strategic Plan. SGR recommended the combination of the Development and Economic Vitality themes as one of the five Pillars given the inherent economic development focus in the respective themes. • Multi -Modal Pillar • Sense of Place Pillar 10 • Sustainability Pillar • Community Engagement Pillar • Economic Vitality & Development Pillar STAFF PRESENTATIONS REGARDING COMPLETED GOALS & ACCOMPLISHMENTS AND PROJECTS IN PROGRESS Various Senior Staff Members provided updates on the following completed Goals & Accomplishments since the City Council's last Strategic Planning Retreat, in addition to presentations on various projects and initiatives that are in process. Discussion ensued with the City Council and Staff to ensure a common understanding regarding the status of the subject projects. Completed Projects: • Rover's Space — Dog Area at Xeriscape Park • Southgate (Wagner) Pocket Park Projects in Progress: • Effluent/Influent Disc and Drum Filter Replacements • Long Point Road Estuary Park • West Central/Thurm Boulevard Streetscape Project (from Thurm Boulevard to Astronaut Boulevard) • WRF SCADA System • Veterans Memorial Park Redevelopment • Canaveral City Park Redevelopment —Phase 1: Multi -Generational Facility (MGF) • Culture, Arts, Preservation + Enrichment (CAPE) Center • FDOT — SR A1A STAFF PRESENTATIONS REGARDING PROPOSED STRATEGIC PROJECTS & INITIATIVES Various Senior Staff Members provided presentations on New/Proposed Strategic Projects and Initiatives that were recommended for City Council consideration in conjunction with the Strategic Planning process. Discussion ensued with the City Council and Staff to ensure a common understanding regarding the status of the subject projects. New/Proposed Projects: • Central Boulevard Streetscape (from Astronaut Boulevard to Ridgewood Avenue) • Presidential Streets Neighborhood Plan • Resiliency Action Plan • Cherie Down Park Acquisition/ Redevelopment • The Promenade • Galactic Pocket Park • WWTF Fence Replacement • Sodium Bisulfite • Sanitary Sewer Infrastructure GIS Mapping and Inspection • Civic Scenery: Sculpture Exhibition Program • Re -Visioning Project 11 CITY COUNCIL "BLUE SKY" STRATEGIC PROJECTS & INITIATIVES The City Council was also asked during the Retreat to advance any additional Strategic Projects and/or Initiatives that they would like to discuss for consideration in the City's Revised Strategic Plan. The following items were proposed for consideration: • Use of golf carts in City • Acquiring the parcel south of Wagner Park for preservation • Paving of Oak Lane • Combating blight along SR A1A • Long Point Estuary Park • Prioritizing sidewalk work, including the Presidential Streets over the East/West Central Boulevard Streetscape • Continuing focus on improving sidewalks throughout the City • Support for property acquisitions sooner rather than later - concerns with the financial impact of purchasing lands (increased asking prices for potential land purchases) • Move forward with the proposed Promenade project • A possible children's theater • Support for any other projects that would work toward raising the overall quality of life for the City and its residents • Addressing long-standing issues that SR A1A presents in the City — the importance of SR A1A to finally be safe, walkable and bikeable • The Sheriff's Department and some Council Member's preference against the use of golf carts in the City • Support for a Town Center • Ongoing concerns related to short-term rentals • Safety of City residents remaining the highest priority • Importance of Central Boulevard • Benefits of the City's waterfront • Popularity of short-term rentals and the enforcement of the City's 7-day minimum for short-term rentals • Protecting natural amenities • Prioritizing the eastern, beach -end portions of the Presidential Streets • Focus on Cherie Down Park if/when fully acquired • Center Street Park being an underappreciated "gem" in the City • Use of metrics for various City Departments - Florida Benchmark Consortium municipal metric standards and reporting on City permitting times. • Rental properties driving up property values and forcing affordable housing out of the market • More visible entrance signs in the City's north -end from SR 528 • Exploring ways to encourage lower speeds and safer driving • Mobi-mat locations limited to handicap -accessible beach crossovers • Community Redevelopment Area (CRA)-eligible portions of the Presidential Streets area - paid - parking could supplement funding for non-CRA-eligible areas 12 Following discussion among the City Council and Senior Staff, Council reached consensus for the following projects and initiatives be advanced for consideration as Priorities in the City's Strategic Plan: • Beach -end improvements • Benchmarking Departmental Metrics — Florida Benchmarking Consortium Membership • Possible acquisition of the parcel south of Wagner Park • Staff to revise prior Oak Lane paving estimates and bring back for Council consideration • Possible grant assistance funding and lot aggregation options be presented to the CRA Board for consideration • Empower Staff to explore SR A1A right-of-way purchasing and funding options Additionally, the City Council reached consensus to revisit the subject of electric bicycles, scooters, and golf carts on sidewalks until after the 2021 State Legislative Session. Additional information on these topics can be found in the Supplementary Information -Draft Strategic Planning Retreat Minutes section of this Report. IF YOU COULD WAIVE A MAGIC WAND AND DO ONE MAJOR THING FOR CAPE CANAVERAL, WHAT WOULD THAT BE? Feedback from Advance Interviews with City Council Members: • Pedestrian overpasses for A1A • Purchase all available "orphan lands" within the City and preserve for greenspace • Make Cape Canaveral golf -cart friendly • Remove all the blight on A1A (X2) • Ordinance revisions regarding parking lots • "Living walls" vs. concrete walls in our design standards • CRA to help with facade improvements • Development of Downtown Center • Completion of comprehensive sidewalk construction project • Local control over Short -Term Rentals —stricter enforcement of 7-day rentals • Annual Post -Legislative Session briefing re: impacts to Cape Canaveral • Improved livestreaming & technology enhancements to encourage remote citizen participation • Improved public relations for Cape Canaveral (vs. Cocoa Beach) • Cape Canaveral as the "Premiere" Beach in Brevard County • How can we fundamentally re -structure the financing of our local government? e.g., fees for service vs. property taxes • We become a Debt -Free City WHAT DO YOU WANT CAPE CANAVERAL TO HAVE IN 10-YEARS? Feedback from Advance Interviews with City Council Members: • A safer A1A • A river that is safe to swim and kayak • Fully integrated, multi -modal transportation system/network • Completion of a Downtown Center as a public gathering place 13 • Recognized as a sustainable city • Positive community and civic reputation • A Children's Theater • Improved community engagement & enhanced direct marketing on major issues & initiatives (X2) • City Council Orientation Program and development of Council Procedures & Policies INITIAL PRE -RETREAT CITY COUNCIL RANKING OF PRIORITIES FROM ADVANCE INTERVIEWS Feedback from Advance Interviews with City Council Members: CITY COUNCIL'S SHORT-TERM (WITHIN 2-YEARS) PRIORITIES • Finish sidewalks & bike lanes (X3) • Paving of Oak Lane • Complete the Zoning Ordinance Update • Pursue the development of more entertainment, music, and public gathering places • Improve civility in governmental space & among City Council (X2) • Enhanced Community Safety • Improvement of community blight (X2) • Complete the MGF • A1A safety (X2) • Avon -by -the -Sea Annexation • Implementation of Priority -Based -Budgeting • Improved use of data metrics to assist in decision -making CITY COUNCIL'S MID-TERM (2 T0 7-YEARS) PRIORITIES • Environmental infrastructure & sustainability programs • Restoration of community events & Festivals — Post-COVID • A1A safety & pedestrian crossings (X2) • Affordable Housing programs — especially for seniors being forced out of their homes • Landlord Registration Program • Sidewalk Master Plan completion • Reduce City Debt Service by 50% • Implementation of a fully electric municipal fleet CITY COUNCIL'S LONG-TERM (BEYOND 7-YEARS) PRIORITIES • Preservation of hometown feel • All blight fully addressed • Pride in community • Improved river quality • 100% of Cape Canaveral removed from septic tanks • Stormwater system fully revamped • Private and dirt roads all paved • Reduced crime rate • Recognized for our sustainability & resiliency efforts (X2) 14 • Approving the "right" type of projects — no more hotels • Fully implemented A1A safety options • Elimination of City's dependency on FPL grid — Energy independence POST -RETREAT CITY COUNCIL PRIORITIZATION PROCESS Following the final wording and development of cost estimates of the various Strategic Priorities and Initiatives that were advanced at the Retreat, the City Council was asked to participate in an exercise to capture their overall Priorities Post -Retreat. Accordingly, each Council Member was asked to indicate with a "✓" their top five (5) Priorities, regardless of which particular Pillar they may be under. (i.e., each Council Member had a total of five votes.) The Priorities receiving the top votes would be ranked as Short - Term (within 2-years), and the remaining priorities to be ranked as either Mid (within 2 to 7-years), or Long -Term (beyond 7-Years) based upon a natural break in the balance of the votes cast. It should be noted that some projects that ultimately were identified by the City Council as Mid and/or Long -Term will still be undertaken in the upcoming and subsequent fiscal years for regulatory compliance or due to inherent multi -year financing and implementation strategies. The following table reflects the results of the City Council's ranking of Priorities, with the Short -Term Priorities highlighted in Green, Intermediate Priorities highlighted in and Long -Term Priorities highlighted in Purple, along with their respective votes: MULTI -MODAL PILLAR PRIORITIES: 5 Presidential Streets Neighborhood Master Plan - $150,000 (A multi -year project that would begin with an in-depth study of the current infrastructure status of the area to include streets, sidewalks, flooding, stop sign placement, traffic flow, related resiliency initiatives, sewer, GIS mapping, paid parking & enhanced handicapped beach access components) 1 West Central/Thurm Boulevard Streetscape Project (From Thurm Boulevard to Astronaut Boulevard) - $3.2M 1 Resiliency Action Plan (RAP): • Canaveral Beach Blvd Bike Lane Addition - $35,000 FDOT-A1A Sailfish Alternative — (FDOT Budget) A1A City Support Options to Advance Implementation Strategies and ROW Funding - $TBD Central Boulevard Streetscape (From Astronaut Boulevard to Ridgewood Avenue) - $951,500 SENSE OF PLACE PILLAR PRIORITIES: 2 Cherie Down Park Acquisition and Redevelopment - $1.5M 1 Veterans Park - $410,000 1 Canaveral City Park Redevelopment —Phase 1: Multi -Generational Facility (MGF) - $6.3M 1 Cultural + Community Affairs (CAPE) Center - $1.2M 1 The Promenade - $900,000 Acquisition and $800,000 Development 1 Sense of Arrival Project in conjunction with A1A (North End) - $TBD 1 Possible acquisition of parcel south of Wagner Park - $TBD 15 1 Blight Remediation Options - (Possible expansion of CRA Property Acquisition and Aggregation Program) - $TBD Civic Scenery: Sculpture Exhibition Program - $2,000 per installation Town Center: ROW and Sidewalk Development to support project development - $TBD Support concept of Children's Theater possibly at the Promenade and MGF Development - $TBD SUSTAINABILITY PILLAR PRIORITIES: 2 Sanitary Sewer Infrastructure GIS Mapping and Inspection - $100,000 annually over next 5-Years 1 Effluent/Influent Disc and Drum Filter Replacements - $925,000 1 Long Point Road Estuary Park - $440,000 WRF SCADA System - $450,000 1 Resiliency Action Plan (RAP): o PWS Administration Building Solar Array - $18,489 o Green Shield Initiative (Native Planting Project) - $3,500 o Sea Oat Planting - $3,000 - $5,500 o Solar Streetlight Conversion Continuation - $58,000 o BCSO Building Solar Array - $94,276 o MGF Battery Storage System - $100,000 Sodium Bisulfite - $65,000 COMMUNITY ENGAGEMENT PILLAR PRIORITY: 2 Re -Visioning Project - $10,000 ECONOMIC VITALITY & DEVELOPMENT PILLAR PRIORITIES: 1 Oak Lane Paving & Storm Water Project - $TBD 1 Development of Metrics & Key Performance Indicators (KPI) for municipal operations (Florida Benchmark Consortium membership) - $TBD CLOSING RECOMMENDATIONS The City of Cape Canaveral is to be congratulated for embarking on the path to revise the community's Strategic Plan in its efforts to identify its strategic direction for the upcoming years. The City's Strategic Plan is like a GPS navigation system, where the destination is identified at the front end (Vision), the mode in which you desire to travel such as expressways, toll roads, etc. (Mission & Values) provide direction, and your waypoints, stops, and sights along the way (Pillars) ensure that you are attaining the important reasons behind the trip. That said, just as the GPS navigation system will offer options and detours based upon traffic, construction, and/or accidents to allow the successful navigation around unforeseen issues at the start of the trip, the City's Strategic Plan is developed at a moment in time based upon the best 16 information that is available during its creation and adoption. The City of Cape Canaveral will without doubt encounter economic challenges, state, and federal legislation, changing public service expectations, and other factors which will impact the final approved Strategic Plan, which will require adjustments from time to time as the community embarks on its journey to achieve its desired vision. SGR recommends that the Strategic Plan be revisited following the proposed renewed Community Re - Visioning Project to ensure the Vision, Mission, Values, Pillars, and Priorities reflect alignment with the expectations of the community, City Council, and the Administration. Additionally, it is recommended that each Pillar should have an accompanying Statement to ensure a common understanding of the Pillar's desired outcomes. Lastly, Actionable Items should be developed for each Priority so that the organization has a clear understanding of the desired results as expressed by the City Council, along with assigning responsible Departments and action steps to track the future progress of efforts for each Priority. Strategic Government Resources was pleased and honored to work with the City of Cape Canaveral as the facilitator for this project and assist in the development of the foundations of the community's revised Strategic Plan. We look forward to following your progression as you embark on this exciting journey! 17