HomeMy WebLinkAboutbrev_mou_admin_covidvac_20210323 Memorandum of Understanding
Administration of COVID-19 Vaccine
Municipal Assistance
The Brevard County Board of County Commissioners (hereinafter "County"),
through its Public Safety Department, Office of Emergency Management, and the City
of Cape Canaveral, enter into this Memorandum of Understanding (MOU) in order to
assist the federal and state government in the administration of the COVID-19 vaccine.
RECITALS:
WHEREAS, this MOU set forth the understanding of the parties in how they can assist
in the overall COVID-19 vaccination administration strategy of the Florida Department of
Health in Brevard County by defining their role, identifying their capabilities, and
outlining the terms for their participation.
WHEREAS, the County does not receive or have any control over the number of
vaccine doses or manufacturer of the doses to be administered under this MOU;
WHEREAS, the vaccines which may be available for distribution under this MOU are
those delivered to the Florida Department of Health in Brevard County (FDOHBC);
WHEREAS, the County, at the direction of the FDOHBC, is assisting with the
coordination of distributing vaccine doses to other entities capable of administering the
vaccines when the FDOHBC receives doses for a given week which exceeds the
FDOHBC's resource capability to administer such vaccines;
WHEREAS, the County has agreements in place with other entities which have
indicated a willingness to administer the vaccine without charge to individuals,
governmental entities, insurance companies, etc...
NOW THEREFORE, the parties agree that they have full power and authority to enter
into this MOU and bind their respective entities as follows:
SECTION 1. RECITALS.
The above recitals are true and correct and by this reference are hereby incorporated
into and made a part of this MOU.
SECTION 2. SCOPE OF WORK - REQUIREMENTS.
(A) County: The County agrees or asserts as follows:
(1) To coordinate with the FDOHBC. Should the FDOHBC receive
sufficient vaccine doses in a given week to support consideration of
distributing vaccine doses to entities capable of administering the
vaccine, FDOHBC will determine the doses to be distributed among one
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or more entities which may include the City, but in any event no more than
a given vaccine site can administer in a given week at the vaccine sites
which the City has activated (see Section 2(B)(6) below).
(2) To provide the City with as much notice as possible on vaccine doses
allotted for FDOHBC each week prior to the beginning of each week
based upon the notification the County receives from the FDOHBC.
(3) The County shall issue a task order (Attachment "A" — task order form)
once the vaccine doses are available to be distributed to the City and the
County and City point-of-contacts confirm the City has the resources
available for the administration of the vaccine on the dates in question.
(4) Does not in any way guarantee or assure the CITY that the CITY will
receive any given number of doses of vaccine at any given time. This
decision is within the discretion of FDOHBC.
(5) At the direction of the FDOHBC, may reduce the number of doses of
vaccine provided to a City, should it be in the best interest of the public
health, safety and welfare.
(6) Shall designate one individual as a point-of-contact to communicate
with the City regarding available vaccine doses for delivery to the City, to
arrange delivery or pick up of the vaccine and to address any other issues
that may arise under this MOU. The County shall communicate the name
and contact information (email and telephone numbers) for this individual
to the City's point-of-contact person under Section 3 within five business
days of the full execution of this MOU if different from Section 3.
(7) The County has no legal obligation to appropriate or set aside any
funding for the City for the services the City may provide under this MOU
and has not done so.
(8) Should funding be provided to the County by the federal government
or State of Florida, after execution of this MOU, to assist in the funding of
the cost of providing this vaccine program, it will share such funding with
the City subject to any requirements imposed by the federal or state
funding source and/or based upon an equitable distribution of the funding
for all entities which participate in a similar MOU/agreement to administer
vaccines.
(B) City: The City agrees or asserts as follows:
(1) It has in place a fully executed paramedicine vaccination agreement
between FDOHBC and the City's EMS Medical Director.
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(2) To provide vaccines to eligible groups only, as stipulated in the
Governor's Executive Orders and directed by the Department of Health in
Brevard.
(3) To provide all qualified staffing (to schedule vaccines for its sites,
administer vaccines, security, etc.), supplies and facilities to administer
vaccines as they are allotted from the FDOHBC except as otherwise
provided in a task order issued by the County.
(4) That allocations of vaccines will occur on a weekly basis, will fluctuate,
are not guaranteed, and are provided at the discretion of the FDOHBC.
Furthermore, it is understood that the County does not in any way
guarantee or assure the City that the City will receive any number of
doses of vaccine at any given time.
(5) The number of doses of vaccine allocated for distribution to
municipalities (participating in this vaccine administration MOU) by the
FDOHBC will be divided equitably among all of the participating
municipalities.
(6) The site(s) at which the City will administer vaccines and the number
of vaccines to be administered at each site are outlined below:
Cape Canaveral Fire Station
8970 Columbia Road
Cape Canaveral, FL 32920
Daily Max: 20 vaccines
Weekly Max: 60 vaccines
(7) It will utilize its best efforts to administer all doses of vaccine it
receives for a given week during that week. The FDOHBC reserves the
right to reduce the number of vaccines provided to the City should the City
fail to administer all vaccines doses allotted to the City.
(8) Agrees it will not charge or bill the County (or any other governmental
entity), vaccine recipients, or any insurance companies for the cost
associated with the administration or distribution of vaccine.
(9) Agrees to provide the following reporting requirements:
(a) At the end of each day for which the City receives vaccine
doses, the City must report electronically by email to John Scott,
Director, Brevard County Emergency Management, —
John.Scottra).brevardfl.gov — the number of vaccine appointments
scheduled for the day and the actual number of vaccines
administered that day.
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(b) Within 24 hours of the end of a day for which the City was
given an allotment of vaccine doses, the City must provide the
FDOHBC with a completed vaccination information spreadsheet for
the day or input/upload all vaccine information to the database,
Florida Shots, https://www.flshotsusers.com/
(10) Designate one individual as the City's point-of-contact to
communicate with the County's point-of-contact regarding available
vaccine doses, for finalizing/accepting task orders issued by the County,
for arranging pick up of vaccine doses from FDOHBC by the City (in
coordination with the City's Medical Director as set forth in the
paramedicine vaccination agreement — see the requirement in Section
3(B)(1) above) and to address any other issues that may arise under this
MOU.
(11) Understands the County has no legal obligation to appropriate or set
aside any funding for the City. This MOU does not create a contractual
right to any expenditure on behalf of, or reimbursement to, the City.
SECTION 3. POINT-OF-CONTACT; NOTICES.
All Notices required under this MOU, changes to point-of-contact, and task orders
issued by the County, and as not otherwise directed herein, shall be in writing and
delivered to the parties by United States mail, hand delivery, express mail or electronic
mail (email) as follows:
(A) City Point-of-Contact:
Dave Sargeant
dsargeant@ccvfd.org
(321) 863-8887
(B) County Point-of-Contact:
John Scott, Director, Office of Emergency Management
Brevard County Board of County Commissioners
1746 Cedar Street
Rockledge, FL 32955
john.scott@brevardfl.gov
(321) 637-6670
SECTION 4. EFFECTIVE DATE.
The effective date of this MOU shall be the date on which the last party to execute the
MOU, executes the MOU.
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SECTION 5. TERMINATION.
Either party to this MOU can terminate this MOU, with or without cause, by furnishing
thirty days prior written notice as provided for in Section 3.
CITY of CAPE CANAVERAL: BREVARD COUNTY:
c..e/ Cei.44
orley Frank Abbate
City Manager County Manager
323/2 3 /
Date Date
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Attachment "A"
VACCINATION MOU
TASK ORDER
Pursuant to the MOU executed between Brevard County (Emergency Management) and the
City of
(1) The City's EMS Medical Director has executed the appropriate "Paramedicine Vaccination
Agreement (COVID-19) between the State of Florida, Department of Health, Brevard County
Health Department and the City's EMS Medical Director" before FDOH will authorize vaccines
to be issued to the city.
(2) FDOHBC has made available doses of vaccine to be administered on / /2021.
(3) The vaccines will be administered by the City at the following location/site:
(4) The scheduling of appointments for the above date, time and location will begin on
/ /2021.
(5) The scheduling of appointments will be handled by the City unless otherwise provided
below:
(6) The City will provide all staffing and all supplies needed for the administration of the
vaccines at the above time and date except as otherwise provided below:
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