HomeMy WebLinkAboutcocc_council_mtg_agenda_20200421CAPE CANAVERAL CITY COUNCIL REGULAR MEETING
VIRTUAL MEETING via GoToWebinar
https://attendee.gotowebinar.com/register/3596726141294850061
or via telephone
1-415-930-5321; Attendee Access Code: 119-853-270
AGENDA
April 21, 2020
6:00 P.M.
COVID-19 PANDEMIC ADVISORY: Due to the COVID-19 Pandemic Emergency, this meeting
will be held virtually by communications media technology (CMT).
Pursuant to Executive Order No. 20-69, issued by the Office of Governor Ron DeSantis on
March 20, 2020, municipalities may conduct meetings of their governing boards without
having a quorum of its members present physically or at any specific location, and utilizing
communications media technology such as telephonic or video conferencing, as provided
by Section 120.54(5)(b)2, Florida Statutes.
Special instructions for the public to attend and provide public comments during this
meeting can be found at:
https://www.cityofcapecanaveral.org/government/city departments/city clerk s office/public re
cords laserfiche weblink.php. Please read and follow the instructions carefully if you want to
attend or provide public comments on specific agenda items.
CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL
PUBLIC PARTICIPATION
Any member of the public may address any items that do not appear on the agenda and any
agenda item that is listed on the agenda for final official action by the City Council excluding
public hearing items which are heard at the public hearing portion of the meeting, ministerial
items (e.g. approval of agenda, minutes, informational items), and quasi-judicial or emergency
items. Citizens will limit their comments to three (3) minutes. The City Council will not take any
action under the "Public Participation" section of the agenda. The Council may schedule items not
on the agenda as regular items and act upon them in the future. Please review and follow the
Special Instructions referenced above to submit public comments for this meeting.
CONSENT AGENDA
6:15 p.m. — 6:20 p.m.
Any member of the public may address any items on the Consent Agenda listed for final official
action by the City Council excluding ministerial items (e.g. approval of agenda, minutes,
informational items), and quasi-judicial or emergency items.
1. Approve Minutes for February 18, 2020 Regular Meeting.
City of Cape Canaveral, Florida
City Council Meeting
April 21, 2020
Page 2 of 3
2. Resolution No. 2020-06; vacating a portion of an existing utility easement existing on Lot
1, Key Shore, according to the plat thereof as recorded in Plat Book 31, page 33 of the
Public Records of Brevard County, Florida, as more particularly described herein within the
City of Cape Canaveral; providing for the repeal of prior inconsistent resolutions, recording,
severability and an effective date.
3. Accept the Annual Audited Financial Statements and Independent Auditor's Report for the
Fiscal Year ended September 30, 2019.
4. Approve the addition of one (1) more firefighter to each of the three first responding
vehicles per shift, providing for a total addition of nine (9) members to Canaveral Fire
Rescue (CFR).
5. Approve Amendment No. 1 to Purchase Order No. 18087 to Tetra Tech in the amount of
$79,922 for performance of construction phase engineering services to comply with
Consent Order OGC File No. 18-0916 from Florida Department of Environmental
Protection and authorize Interim City Manager to execute same.
6. Award the bid for rehabilitation of the Intermediate Lift Station at the Water Reclamation
Facility to EE&G Construction & Electrical, LLC in the amount of $411,585 and authorize
Interim City Manager to execute Construction Agreement for same.
7. Award the Bid for replacement of Lift Station No. 3 to Utility Technicians, Inc. in the amount
of $436,430.76 and authorize Interim City Manager to execute Construction Agreement
for same.
8. Approve request for a 90-day extension to the Holiday Inn Club Vacations Cape Canaveral
Beach Resort (formerly known as Cape Caribe) Binding Developer's Agreement between
the City and Holiday Inn Club Vacations Incorporated.
PUBLIC HEARING
6:20 p.m. — 6:25 p.m.
9. Ordinance No. 02-2020; amending Chapter 26 — Elections, of the Code of Ordinances;
changing the qualifying period for candidates for the offices of Mayor and City Council to
be consistent with the requirements of the Brevard County Supervisor of Elections;
providing for the repeal of prior inconsistent ordinances and resolutions, incorporation
into the Code, severability and an effective date, second reading.
ITEMS FOR DISCUSSION
6:25 p.m. — 6:40 p.m.
10. Discuss the City Manager position, as per Council consensus on February 18, 2020, and
take any relevant action as advised by the City Attorney.
11. Discussion on Reducing Fees and Regulations for the Community in response to Executive
Orders related to COVID-19. (Submitted by Council Member Morrison)
City of Cape Canaveral, Florida
City Council Meeting
April 21, 2020
Page 3 of 3
12. Discussion Policy and Budget under the Civil Emergency related to COVID-19. (Submitted
by Council Member Morrison)
REPORTS
6:40 p.m. — 6:50 p.m.
ADJOURNMENT
Pursuant to Section 286.0105, Florida Statutes, the City hereby advises the public that: If a person
decides to appeal any decision made by the City Council with respect to any matter considered
at this meeting, that person will need a record of the proceedings, and for such purpose that
person may need to ensure that a verbatim record of the proceedings is made, which record
includes the testimony and evidence upon which the appeal is to be based. This notice does not
constitute consent by the City for the introduction or admission into evidence of otherwise
inadmissible or irrelevant evidence, nor does it authorize challenges or appeals not otherwise
allowed by law. In accordance with the Americans with Disabilities Act: all interested parties may
attend this Public Meeting. The virtual meeting is accessible to the physically handicapped.
Persons with disabilities needing assistance to participate in the proceedings should contact the
City Clerk's office [(321) 868-1220 x207 or x206] 48 hours in advance of the meeting.
CITY OF CAPE CANAVERAL
ATTENTION: TEMPORARY VIRTUAL PUBLIC MEETING AND COMMENT INSTRUCTIONS IN
LIGHT OF COVID-19 EMERGENCY
Due to the COVID-19 Pandemic Emergency, City Hall is closed to the public in an effort to comply
with Federal and State public health and safety directives to keep our citizens and City officials
and employees safe. As a result, the City of Cape Canaveral will be temporarily utilizing virtual
Communications Media Technology (CMT) for upcoming City Council and other board meetings
pursuant to the Governor's Executive Order Number 20-69 and Florida Statutes, Section
120.54(5)(b)(2) until further notice. Governor DeSantis' Executive Order suspended the
requirement of a quorum to be present in person or having a local government body meet at a
specific public place. Therefore, the City Council and other City boards (hereinafter referred to as
"Board") may attend public board meetings and participate by telephonic and video conferencing.
Additionally, for the safety of our citizens, in -person attendance by the public will not be allowed
at this meeting due to the COVID-19 Emergency and the closing of City Hall to the public.
However, the City of Cape Canaveral remains committed to providing alternative platforms for
citizens to virtually attend scheduled board meetings and have an opportunity to submit their
public comments in an efficient, orderly and safe manner.
INSTRUCTIONS FOR VIRTUAL ATTENDENCE AT MEETING AND AGENDA.
The City of Cape Canaveral temporary CMT meeting platform is GoToWebinar. Videoconferencing
and teleconferencing will be used to virtually connect the following meeting participants: board
members, City staff, City Attorney, City consultants and Applicant(s), if any, for purposes of
conducting the board meeting.
However, the public may virtually attend the meeting live by viewing and listening to the meeting
by accessing the meeting at the following internet address:
https://attendee.gotowebinar.com/register/3596726141294850061 or,
the public may phone into the meeting by dialing 1-415-930-5321; access code: 119-853-270.
To obtain a copy of the board meeting agenda interested persons should go to the City's online
Public Records/Laserfiche WebLink and search for the specific board and agenda package at:
https://www.cityofcapecanaveral.org/government/city departments/city clerk s office/public re
cords laserfiche weblink.php
City of Cape Canaveral
Virtual Meeting Instructions
Page 1 of 4
INSTRUCTIONS FOR PROVIDING PUBLIC COMMENTS REGARDING MEETING AGENDA
Public comments are permitted at most scheduled board meetings. When public comments are
permitted, there are several alternative ways for the citizens to provide public comments to the
board prior to or during the scheduled board meeting:
1. ONLINE PUBLIC COMMENT FORM
Please complete a City online public comment registration form and upload any relevant
attachments related to the City of Cape Canaveral and board agenda items at:
https://www.cityofcapecanaveral.org/government/city departments/city clerk s office/public m
eeting speaker registration.php
Comments must be received no later than 4 PM the day of the meeting and these comments will
be distributed to the board and City staff and officials participating in the meeting. Any comments
received after the deadline may not be distributed and read during the meeting but will be
included as part of the record.
At the meeting, City staff will read your written comment and add it to the public record. However,
public comments are limited to three (3) minutes so please keep your written comments to no
more than 400 words. Please note that written comments that extend beyond the set time limit
will not be read in their entirety. The citizens entire written comment, however, will be entered
into the record. Public comments read into the record are subject to City meeting rules of
decorum. Please also note that the time allocated to each person for public comment is subject
to the discretion of the board and may be reduced from three (3) minutes based on the number
of speakers and comments received or previous comments made by the speaker.
2. BY EMAIL OR U.S. MAIL
Please send your written public comment and any relevant attachments related to the City of Cape
Canaveral and board agenda to publiccomments@cityofcapecanaveral.orq, or deliver them in
writing by U.S. Mail to Cape Canaveral City Clerk's Office, ATTENTION: PUBLIC COMMENT, 100
Polk Avenue, Cape Canaveral, Florida 32920. Comments must be received no later than 4 PM the
day of the meeting and these comments will be distributed to the board and City staff and officials
participating in the meeting. Any comments received after the deadline may not be distributed
and read during the meeting but will be included as part of the record. Emails are preferred over
U.S. Mail.
Please identify the applicable board meeting and include your name, address, phone number and
the agenda item or topic of your public comments in the email.
At the meeting, City staff will read your written comment and add it to the public record. However,
public comments are limited to three (3) minutes so please keep your written comments to no
City of Cape Canaveral
Virtual Meeting Instructions
Page 2 of 4
more than 400 words. Please note that written comments that extend beyond the set time limit
will not be read in their entirety. The citizen's entire written comment, however, will be entered
into the record. Public comments read into the record are subject to City meeting rules of
decorum. Please also note that the time allocated to each person for public comment is subject
to the discretion of the board and may be reduced from three (3) minutes based on the number
of speakers and comments received or previous comments made by the speaker.
3. PARTICIPATION OPPORTUNITIES DURING THE GOTOWEBINAR MEETING
There will be appropriate times during the GoToWebinar meeting when the chairperson or
designee of the meeting will invite live public comment during the public participation portion of
the meeting and for specific agenda items. You must be properly logged into the live
GoToWebinar meeting on your computer or electronic device and have a functioning microphone
to participate live. When these invitations are announced by the chairperson or designee at the
meeting, citizens may virtually raise their hand to speak by pressing the hand feature on the
GoToWebinar screen in timely manner so as to be recognized as a speaker by the City staff person
monitoring the meeting. The hand feature is illustrated in the following screenshot:
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When the citizen is recognized by the City monitor for their turn to speak to the board, the citizen's
audio will be unmuted, and citizens should speak loudly into their microphone. The citizen must
first state their name and address for the record, and then provide their public comment within
the time period allowed. The public comment must also be relevant to the board agenda item
being considered at that time, and not for purposes of repeating any written comments previously
provided by the speaker by online public input form, email or mail. Irrelevant and repetitive public
comments will be deemed out -of -order and will not be heard. At the conclusion of the Citizen's
public comment opportunity, the citizen's audio will be muted so the board can continue
conducting the meeting.
City of Cape Canaveral
Virtual Meeting Instructions
Page 3 of 4
Public comments are limited to three (3) minutes. The comments will be heard at the meeting
and will be entered into the record. Public comments are subject to City meeting rules of decorum.
The citizen's activated audio may be muted by the City for violating the time limit or rules of
decorum. Please also note that the time allocated to each person for public comment is subject
to the discretion of the board and may be reduced from three (3) minutes based on the number
of speakers or comments received or previous comments made by the speaker.
ACCESSIBILITY STATEMENT
The City intends to have a sign language interpreter participating at the meeting who will be
visible on the GoToWebinar videoconference screen. However, in accordance with the Americans
with Disabilities Act of 1990, persons needing additional special accommodation to participate in
this meeting may contact the City Clerk's Office at 321-868-1220 no later than one (1) business
day prior to the meeting.
MISCELLANEOUS
The rules established herein are intended to provide a general framework for the conduct of public
CMT meetings as authorized pursuant to the Governor's Executive Orders Nos. 20-52 and
20-69. The City of Cape Canaveral reserves the right to modify, amend, or discontinue these
temporary procedures for public comments, with or without notice, in order to ensure compliance
with applicable laws, rules and regulations; to overcome technical or logistical difficulties or
practical challenges in implementing public meetings via CMT; or to ensure the public health,
safety and welfare of the public.
Thank you for your patience and understanding during this very challenging time. For more
information about these temporary procedures or a board meeting, please contact the City Clerk
prior to the meeting during normal City business hours at: 321-868-1220.
City of Cape Canaveral
Virtual Meeting Instructions
Page 4 of 4