HomeMy WebLinkAboutSM policy for elected officials notesSocial Media, email of elected officials and board members — legal concerns
• FL Public Records Law, Records Retention schedules and digital records policies and guidelines
To Do - after elected officials after they leave office — follow up re emails and social media
records — FIND OUT WHAT KIND OF GUIDANCE THEY ARE RECEIVING AT IEMO.
To Do — Follow up with board members re same as above
To Do — Better on boarding/training prior to taking oaths/presiding over meetings for both
elected officials and board members
• Information considered privileged or confidential under FL Statutes
• Open Meetings Law/Social Media Quorums —
"Officials should be mindful that posting content regarding City -related matters could
inadvertently result in the violation of the Open Meetings Law if enough other public officials
engage on the post, resulting in a quorum. If this occurs, the online conversation should
immediately cease with no further posts by the officials and the City Clerk should be notified
accordingly."
• Separation of personal from professional social media accounts
To Do — consider connecting elected officials personal accounts to Archive Social? What
about board members?
• Refrain from using social media to communicate with City employees' personal accounts about
City -related matters
• Conflicts of Interest