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UW.> L oe% o/- e .2A.,.d..\ - C'-ze-vii ��,rovlc_✓ 764,w S City of Cape Canaveral City Council Agenda Form City Council Meeting Date: te: 10/18/2011 Item No. Subject: Approve Ordinance No. 09-2011, amending the City Code regarding consideration of matters before the City Council in furtherance of ensuring efficient, effective and decorous meetings; establishing a Code of Conduct for City Council Members; providing for the repeal of prior inconsistent Ordinances and Resolutions; incorporation into the Code; severability; and an effective date. Department: Administration Summary: The City Council's Rules of Procedure are established in the Code of Ordinances, Sections 2-56 through 2-70. These procedures have been amended over the years and most recently by Ordinance 01-2011 which incorporated changes required by the new Charter and accommodated one monthly meeting. None of these sections address the Consent Agenda policy. This was done through an informal policy adopted on November 21, 2000, amended on February 20, 2001 and October 16, 2001. At the April 19, 2011 Council Meeting, it was requested this informal policy be amended to remove the requirement for the items to be read. Since this is an informal policy, it seemed to be a request that could easily be accomplished. Unfortunately, the Rules of Procedure, specifically Section 2-66(b), requires all items of business be announced by the Presiding Officer. An Ordinance amendment is needed to accomplish the requested change. At the May 17, 2011 meeting Council considered amendments to Section 2-66, which included minor clarifications/additions; incorporated the informal Consent Agenda policy into the Code, provided for voting conflicts, quasi-judicial hearing procedures, and a Code of Conduct. The City Attomey's Office has drafted the proposed Ordinance. The Code of Conduct will reside in Section 2-28 and is substantially the same as those considered in May, with some additional clarification and wordsmithing. The amended rules were more significantly revised and expanded from those previously considered. They include: clarification; wordsmithing; rewording of the voting conflict section and quasi-judicial hearing procedures; addition of language to cover the need for a verbatim record for an appeal; the enforcement of this section and changes to Sec. 2-68 General Discussion to clarify the rules of procedure related to the "Audience to be Heard" section of the agenda. First reading of the Ordinance was held on September 20, 2011. The Notice of Public Hearing for the October 18th City Council Meeting was advertised in the Florida Today newspaper on October 5, 2011. Submitting Department Director: Angela M. Apperson Aate: 10/10/2011 Attachment(s): #1 — Council Rules of Procedure as amended by Ordinance 01-2011. #2 — Suggested amendments to Section 2-66 — Consideration of matters before Council. #3 — Ordinance No. 09-2011 #4 — Proof of Publication 10-05-2011 Financial Impact: Attomey's fees for Ordinance preparatio'• st of advertisement and codification, all can be paid for within the existing budget. Reviewed by Finance Director: Andrea Bowers Date: /Q/ii/i