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Home My WebLink AboutWeekly Update 05-22-15Weekly Update Week Ending May 22, 2015 Cape Canaveral VISION Statement Administrative Services Action Tracking Community Development Economic Development Leisure Services Pu b lic Works Services Brevard County Sheriffs Office Canaveral Fire Rescue-No Report CAPE CANAVERAL VISION STATEMENT WE ENVISION: A bike-able and walk-able Cape Canaveral that retains and enhances its residential feel, characterized by low-rise buildings not more than 4 stories in height. This residential and business friendly atmosphere is one of a live-able, attractive , safe , secure and sustainable coastal community that embraces the beach and riverside as the main amenities , and supports local culture and education . WE ENVISION: A 1 A as a "complete street" with a native-landscaped and tree-lined median with traffic calming elements and dark-sky street lighting. "Complete street" amenities include bicycle facilities , covered tran sit stops , and safe pedestrian crossings that invite pedestrians and bicyclists to access the beach, river, local neighborhoods and adjacent communities . Our improved "complete streets" will allow us to calmly travel to intimate waterfront destinations and a walk-able downtown core. Multi- use paths lined with shade trees should be wide enough for bikes and pedestrians and lighted so anyone can walk or bicycle safely anywhere in town , day or night. WE ENVISI ON: Welcoming community entrance features that create a sense of arrival and unique community identity. The "downtown " will contain an architecturally rich and unique mix of uses , with wide tree shaded sidewalks and umbrella covered cafe tables at restaurants and bistros where friends gather , interact , and enjoy drinks and dinner . WE ENVISION: A community that ; removes or transfonns blighted and unfinished buildings into attractive structures , offers city-wide green spaces , provides a pet-friendly park with ample shade , and actively recruits and supports businesses that enhance economic viability and serve our residents and visitors. WE ENVISION: Open shorelines and rivers acces sible to the public including amenities that take ad vantage of the water, such as limited and quaint water-view establishments and intimate public gathering and entertainment places that may include pavilions , gazebos , or a perfonnance stage . Administrative Services Update for Week Ending May 22,2015 The City Manager 's Office is responsible for the day to day admini stration of all City departments in accordance with City Council 's establi shed policie s/direction , local ordinances, resolution s and State/Federal laws/rules and regulation s . Telephone conferences , meetings with citizens , documents prepared/reviewed/approved and meetings/conferences held are numerous and may not be included in the W eeldy Updates . Highlights: • Met with Department Directors regarding various projects/issues/initiati ves. • Telcon with Council Member Walsh regarding May 19 Council Agenda items . • Attended monthly City Council Meeting . • Facilitated monthly Staff Meeting. • Executive Assistant attended monthly Staff Meeting . • Executive Assistant updated Action Tracking. • Executive Assistant provided assistance to City Council Members and select Department Directors . City Clerk 's Office Staff perfonned day to day duties/respon s ibilitie s and assi sted various telephone/walk- in requests from the Public/Staff and provided assistance to City Council and the City Manager 's Office. Highlights: • 60 pages of documents scanned/verified . • 9 cubic feet ( 6 banker boxes) of records destroyed. • Council Meetings -attended Regular City Council Meeting of 5/19/20 15 ; continued preparation for June meetings . • Election -two individuals returned Announcement of Intention to Run forms to become a Candidate for the Office of Mayor ; Qualifying Period for this year 's General Election is scheduled from 12 Noon , August 7 , 2015 through 12 Noon, August 21 ,2015 . • Request for Bids -#2015-08 -Banana Ri ver Park Phase I -Publication of Notice of Bid advertisement-5 /21120 15 ; Mandatory Pre-Bid Meeting is 6/4/2015 at 2pm ; Sealed Bid deadline is 6/18/2015 at 2pm . • Met with City Manager regarding v arious issues/initiatives . • Attended Brevard County City Clerks Association Meeting. • Attended Regular City Council Meeting of May 19 , 2015. • Attended Staff Meeting. Financial Services Staff performed day to day duties/responsibilities and assisted various telephone/walk- in requests from the Public. Highlights: • Met with Public Works Services Deputy Director regarding Owner Direct Purchases (ODP) program and how it will be administered for rehabilitation of Lift Station No.6. • Conducted telcon between Staff's Busines s Implementation Team and Springbrook Management Team to discuss specific concern s regarding Busines s Module Conversion and Springbrook 's internal communication process . • Attended monthly City Council Meeting. • Attended monthly StaffMeeting. • Completed Monthly Financials for April2015 (attached). Human Resources/Risk Management Staff performed day to day duties/responsibilities and assisted various telephone/walk-in requests from the Public . Highlights : • Completed amended DCF Level II registration requirements for hiring of new employees working with protected groups to include children and the elderly. • Completed analysis of City 's Full Time Employment (FTE) equivalencies necessary for determining the City 's obligation in Affordable Care Act reporting. Staffing projections for Fiscal Year 2015116 indicate the City employing 49.4 employees ; very close, but below the mandatory reporting threshold of 50 . HR will continue to monitor employment numbers on a monthly basis. • Coordinated six-hour CPR workshop presented by CCVFD concluding this year 's second round of employee CPR training. • Completed audit of job descriptions to include position codes and job descriptions in a manner that more accurately depicts duties/responsibilities. • Collected City Manager Annual Performance Evaluations completed by Mayor and City Council Members. Conducting an analysis of submitted forms in order to arrive at combined averages. • Successfully filled remaining Summer Recreation Leader vacancy for Leisure Services. • Began screening for Building Inspector vacancy in Community Development. • Worked with IT consultant to ensure Staff access to County 's Emergency Management incident and resource request system (BOB) in time for Hurricane Season . • Performed follow-up training for newly hired employees in order to determine positive performance/productivity outcomes. John Deleo, Administrative/Financial Director P.O. Box 326 Cape Canave ral , F L 32920 (321) 868-1230 (321) 868-1248 fax j.deleo@cityofcapecanaveral .org Memo TO: VIA: FROM: DATE: RE: The Honorable Mayor and Members of the City Council t)-bJ. r:favid L. Greene, City Manager John DeLeo, Administrative/Financial Director 'P May 21 ,2015 Monthly Financial Report-April 2015 Staff is pleased to present the Monthly Financial Report for the period ending April 30 , 2015. At this point in the Fiscal Year, the Year to Date Actuals should be 58.3% of the total annual budget. Total General Fund Departmental costs are under target at 47.1 %. Administrative Services is running below estimated target. Fire Rescue and Protective Services are over target costs by a combined 4.4%. Community and Economic Development and Building and Code Enforcement are under costs by 25.4%. Leisure Services is 6 .5% below its estimated target. Non-Departmental expenditures are below budgetary projections by 69%. The Community Redevelopment Agency (CRA) costs are under target costs by 41.2%. The Capital Construction Fund related to construction of the New City Hall has incurred costs of $87,910 this Fiscal Year. Wastewater Fund overall costs are under target by 29 .2%. The Stormwater Fund costs are under target by 41.3%. The Enterprise Capital Fund expenditures are below budgetary projections by 50.8%. This relates directly to Capital Projects not yet executed. The City 's General Fund investments total $7 ,514 ,785.61 ; Special Revenue investments total $742 ,872.16; and Enterprise Fund investments total $1 ,441 ,545.70. The Grand total of all investments is $9 ,699 ,203.47 . The Annual Rate of Return for each Investment is attached. If you have questions or wish anything additional , please contact me . Revenue Ad Valorem Tax City of Cape Canaveral Fund Narrative Period Ended April 30 , 2015 To date , the City has received 95 .2% of ad valorem revenue . The City should receive the remainder of ad valorem revenue during the months of May and June but this will be delinquent revenue since taxes were due to the tax collector by March 3 P 1• Local Option Gas Tax This amount represents an accrual through April and is based on the collection trend for Fiscal Year 2014-15. This revenue stream is somewhat seasonal and is currently over target at 61.3%. Franchise Fees, Utility Service Taxes and Communications Service Tax This amount represents actuals from October to February and accruals for March and April collections. This revenue source /stream is below target at 53.6%. Permits and Licenses Permits and Licenses are above target at 74 .9%. With the continued growth in the City this revenue source will likely surpass the target budget. State Shared Revenues This amount represents an accrual through April based on last year's trend. This revenue source is right on target at 58%. Garbage and Recycling Revenues This amount represents collections for the months of October through April. This revenue line is slightly over target at 58.8%. With new rates having taken effect, this revenue source should more than surpass its target. Recreation Fees (Leisure Services) Recreation Fees are slightly over target at 59.4%. These revenue sources will pick up as the year progresses and additional activities commence . Friday Fest continues to be a big success for the City . Investment Income Investment Income is below target by 21.4%. Interest rates show no consistent upward trend. However, with City Hall construction delayed , the result is availability of more funds for investment. Utility Operating Income (Wastewater Fund) Utility Operating Income is right on target at 58.6%. In the current fiscal year, the City should be right on track to realize the budgeted amount. Stormwater Utility Fees (Stormwater Fund) Stormwater Utility Fees are right on target at 58 .3%. This revenue source will fall in line with its goal as budgeted. City of Cap e Canaveral Statement of Revenues & Expenditures Period Ended April 30, 2015 GENERAL FUND FY 2014-2015 YTD %OF TARGET BUDGET ACTUAL BUDGET ACTUAL REVENUE Cash Forward $ 3,285,543 $ 1,129,385 34.4~. NIA Cash Forward-Trans Impact Fees 0.0% NIA Cash Forward -R&R 148,650 37,444 25.2% NIA Ad Valorem Taxes 3,231 ,920 3,077,033 95.2% 1,885,287 Local Option Gas Tax 288,072 176,496 61.3% 168,042 Franchise Fees 706,600 382,167 54.1% 412,183 Utility Taxes 1,097,750 545,141 49.7% 640,354 Communications Service Tax 488,299 277,666 56.9% 284,841 Permits & Licenses 320,949 240,336 74.9% 187,220 Impact Fees 42,816 280 0.7% 24,976 Federal Grants 199,000 0.0% 116,083 State Grants 69,667 0.0% 40,639 State Shared Revenue 783,579 454,170 58.o•;. 457,088 Local Shared Revenue 128,000 128,000 100.0~. 74,667 Charges for Services 30,164 13,130 43.5% 17,596 Garbage & Recycling Revenue 1,034,872 608,738 58.8•/o 603,675 Recreation Fees 80,221 47,641 59.4% 46,796 Fines & Forfeitures 78,600 71,638 91.1% 45,850 Interest Income 83,401 30,770 36.9~. 48,651 Fire Hydrant Rental Fee 59,115 34,559 58.5% 34,484 Miscellaneous Revenue 130,300 90,055 69.1~. 76,008 Transfer from School Guard Crossing Fund 1,458 0.0% 851 Transfer from CC Redevelopment Fund 11,133 11,133 100.0% 6,494 Contribution from Wastewater Fund 756,073 441,043 58.3% 441,043 Contribution from Stormwater Fund 19,566 11,414 58.3% 11,414 TOTAL REVENUES $ 13,075,748 $ 7,808,239 59.7% $ 5,624,240 EXPENDITURE Legislative $ 37,350 $ 12,200 32.7% $ 21,788 Administrative Services 383,508 200,422 52.3~. 223,713 Community & Economic Development 314,796 186,918 59.4% 183,631 Protective Services 2,390,846 1,521,451 63.6%. 1,394,660 Fire I Rescue Services 1,868,981 1,073,357 57.4~. 1,090,239 Building & Code Enforcement 410,294 130,290 31.8% 239,338 Infrastructure Maintenance 1,108,575 408,469 36.8~. 646,669 Leisure Services 675,730 350,045 51.8~. 394,176 Legal Services 151,025 56,720 37.6% 88,098 Solid Waste 1,019,172 415,295 40.7~. 594,517 Debt Service 613,385 563,725 91.9% 255,577 Non-Departmental 744,838 241,244 32.4~. 434,489 Transfer to Community Redevelopment Agency 0.0% Transfer to Capital Construction Fund 2,800,000 425,000 15.2% 1,633,333 Transfer to Wastewater Enterprise Fund 575,000 0.0% Transfer to N Atlantic Ave Improvement Fund 0.0% Contingency 557,248 0.0% NIA TOTAL EXPENDITURES $ 13,075,748 $ 6,160,135 47.1% $ 7,200,228 Excess of Revenues Over I (Under) Expenditures $ 1,648,104 Page 1 of 7 City of Cape Canaveral Statement of Revenues & Expenditures Period Ended April 30, 2015 POLICE EDUCATION FUND FY 2014-2015 YTD %OF TARGET BUDGET ACTUAL BUDGET ACTUAL REVENUE Police Education income $ 1,050 $ 471 44.9% $ 613 Interest Income 90 96 106.8% 53 TOTAL REVENUES $ 1,140 $ 567 49.8~o $ 665 EXPENDITURE Education & Training $ $ 0.0% $ Contingency 1,140 0.0% NIA TOTAL EXPENDITURES $ 1,140 $ 0.0% $ Excess of Revenues Over I (Under) Expenditures $ 567 FIRE PROTECTION FUND FY 2014-2015 YTD %OF TARGET BUDGET ACTUAL BUDGET ACTUAL REVENUE Interest Income $ 200 $ 193 96.5% $ 117 Impact Fees 9,711 0.0% 5,665 Net Increase (decrease) in FMV 0.0% TOTAL REVENUES $ 9,911 $ 193 1.9% $ 5,781 EXPENDITURE Contingency $ 9,911 $ 0.0% NIA TOTAL EXPENDITURES $ 9,911 $ 0.0% $ Excess of Revenues Over I (Under) Expenditures $ 193 SCHOOL CROSSING GUARD FUND FY 2014-2015 YTD %OF TARGET BUDGET ACTUAL BUDGET ACTUAL REVENUE Cash Forward $ $ 0.0% NIA Parking Fine Surcharge 1,400 710 50.7% 817 Interest Income 58 29 50.6% 34 TOTAL REVENUES $ 1,458 $ 739 50.7% $ 851 EXPENDITURE Transfer to General Fund $ 1,458 $ 0.0% $ 851 Contingency 0.0% NIA TOTAL EXPENDITURES $ 1,458 $ 0.0% $ 851 Excess of Revenues Over I (Under) Expenditures $ 739 Page 2 of 7 City of Cape Canaveral Statement of Revenues & Expenditures Period Ended April 30, 2015 LffiRARYFUND FY 2014-2015 YTD %OF TARGET BUDGET ACTUAL BUDGET ACTUAL REVENUE Ad Valorem Taxes s 57,644 s 56,004 97.2% s 33 ,626 Ad Valorem Tax Delinquent 100 2 2.0% 58 Tax Penalty Income 25 18 71.8% 15 Interest Income 1,995 2,457 123.1% 1,164 Interest-Library Impact Fees 0.0% Interest-Tax Collections 0 O.O~o Net Increase (decrease) in FMV 0.0% Impact Fees -Library 12,245 80 0.7% 7,143 Transfer from Capital Construction Fund 0.0% TOTAL REVENUES s 72,009 s 58,561 81.3%. s 42 ,005 EXPENDITURE Operating Expenses s 34,430 s 19,371 56.3%. s 20,084 Capital Purchases 30,000 20,750 69.2~o 17,500 Contingency 7,579 0.0% NIA TOTAL EXPENDITURES s 72,009 s 40,121 55.7% s 37,584 Excess of Revenues Over I (Under) Expenditures s 18,440 CAPE CANAVERAL COMMUNITY REDEVELOPMENT AGENCY FY 2014-2015 YTD %OF TARGET BUDGET ACTUAL BUDGET ACTUAL REVENUE Cash Forward s 36,197 s 0.0% NIA Shared Revenue from Cape Canaveral s 55,330 s 55,330 100.0% s 32,276 Shared Revenue from Brevard County 70,000 70,810 101.2% 40 ,833 Interest Income 501 0.0% 292 Net Increase (decrease) in FMV 0.0% Transfer from General Fund 0.0% TOTAL REVENUES s 162,028 s 126,140 77.9% s 73,401 EXPENDITURE Operating Expenses s 8,739 s 5,750 65.8~o s 5,098 Capital Purchases 23,462 10,806 46.1~o 13 ,686 Debt Service 11,133 11 ,133 100.0% NIA Transfer toN. Atlantic Ave.lmp.Fund 113,694 0.0% 66,322 Contingency 5,000 0.0% 2,917 TOTAL EXPENDITURES s 162,028 s 27,689 17.1%. s 88 ,022 Excess of Revenues Over I (Under) Expenditures s 98 ,451 Page 3 of 7 REVENUE Cash Forward Interest -State Net Increase (decrease) in FMV TOTAL REVENUES EXPENDITURE School Resource Officer Contingency TOTAL EXPENDITURES City of Cape Canaveral Statement ofRevenues & Expenditures Period Ended April 30 , 2015 LAW ENFORCEMENT TRUST FUND FY 2014-201S YTD BUDGET ACTUAL $ 3,498 $ 2S 43 $ 3,S23 $ 43 %OF BUDGET 0.0% 172.3% 0.0% 1.2% $ 3,498 $ 0.0% 2S 0.0% TARGET ACTUAL N/A IS $ IS $ 2,041 N/A $ 3,S23 $ 0.0% $ 2,041 =================================== Excess of Revenues Over I (Under) Expenditures $ 43 Page 4 of 7 City of Cape Canaveral Statement of Revenues & Expenditures Peri od End ed April 30 , 20 15 CAPITAL CONSTRUCTION FUND FY 2014-2015 YTD %OF TARGET BUDGET ACTUAL BUDGET ACTUAL REVENUE Cash Forward-General Government $ $ 0.0% N/A Cash Forward-Fire I Rescue 0.0% N/A Cash Forward -Protective Services 87,910 0.0% N/A Cash Forward-Leisure Services 0.0% N/A Cash Forward -Library 0.0% N/A Interest -General Government 2,000 0.0% 1,167 Interest -Fire I Rescue 540 0.0% 315 Net Increase (decrease) in FMV 0.0% Transfer from General Fund 2,800,000 425,000 15.2%. 1,633,333 Cap. Expansion Fees-General Government 16,174 0.0% 9,435 Cap. Expansion Fees-Fire I Rescue 3,444 0.0% 2,009 TOTAL REVENUES $ 2,822,158 $ 512,910 18.2°/o $ 1,646,259 EXPENDITURE Capital -General Government $ 2,800,000 $ 87,910 3.1% $ 1,633,333 Capital -Fire I Rescue 29,719 0.0% Transfer to General Fund 0.0% Transfer to Library Fund 0.0% Contingency -General Government 18,174 0.0% N/A Contingency -Fire I Rescue 3,984 0.0% N/A TOTAL EXPENDITURES $ 2,822,158 $ 117,629 4.2% $ 1,633,333 Excess of Revenues Over I (Under) Expenditures $ 395,281 N. ATLANTIC AVE. IMPROVEMENT FUND FY 2014-2015 YTD •;.oF TARGET BUDGET ACTUAL BUDGET ACTUAL REVENUE Cash Forward $ 870,000 $ 0.0% N/A FOOT/Unobligated Reserves 1,944,821 0.0% 1,134,479 Interest -TIFT Funds 3,694 0.0% Net Increase (decrease) in FMV 0.0% Transfer from GF -TIFT & SPIA 0.0% Transfer to CC Redevelopmnt Agency 113,694 0.0% 66,322 TOTAL REVENUES $ 2,928,515 $ 3,694 0.1% $ 1,200,800 EXPENDITURE Capital Purchases $ 2,814,821 $ 2,945 0.1% $ 1,641 ,979 Capitai/W ayfinding/ Artwork 113,694 0.0% 66,322 TOTAL EXPENDITURES $ 2,928,515 $ 2,945 0.1% $ 1,708,300 Excess of Revenues Over I (Under) Expenditures $ 749 Page 5 of 7 City of Cape Canaveral Statement ofRevenues & Expenditures Period Ended April 30, 2015 WASTEWATER ENTERPRISE FUND FY 2014-2015 YTD %OF TARGET BUDGET ACTUAL BUDGET ACTUAL REVENUE Cash Forward $ 1,419,900 $ 372,441 26.2% N/A Utility Operating Income 3,541,671 2,076,765 58.6% 2,065,975 Utility Penalty Income 53,148 36,246 68.2~o 31,003 Impact Fees 96,000 9,400 9.8% 56,000 Reuse Hook-Up Fees 5,000 630 12.6% 2,917 Reclaimed Water Revenue 69,720 44,478 63.8~o 40,670 Investment Income 6,600 8,738 132.4% 3,850 Sale of Fixed Assets 15,000 0.0% 8,750 Transfer from General Fund 575,000 0.0% SRF Loan Proceeds 3,307,600 0.0% 1,929,433 Net Increase (decrease) in FMV 0.0% TOTAL REVENUES $ 8,514,639 $ 3,123,698 36.7% $ 4,138,598 EXPENDITURE Personal Services $ 1,229,372 $ 668,517 54.4% $ 717,134 Operating Expenses 956,063 392,684 41.1% 557,703 Debt Service 649,384 397,690 61.2% 378,807 Contribution to General Fund 756,073 441,043 58.3% 441,043 Transfer to Enterprise Capital Fund 4,817,500 575,000 11.9% 2,810,208 Contingency 106,247 0.0% N/A TOTAL EXPENSES $ 8,514,639 $ 2,474,933 29.1% $ 4,904,895 Excess of Revenues Over I (Under) Expenses $ 648,765 Page 6 of 7 City of Cape Canaveral Statement of Revenues & Expenditures Period Ended April 30 , 2015 STORMW A TER ENTERPRISE FUND FY 2014-2015 YTD %OF TARGET BUDGET ACTUAL BUDGET ACTUAL REVENUE Cash Forward $ 269 ,550 $ 39,451 14.6% NIA Stormwater Utility Fees 581 ,400 338,734 58.3% 339,150 Investment Income 6,000 3,418 57.0% 3,500 SRF Loan Proceeds 407,700 0.0% 237,825 Net Increase (decrease) in FMV 0.0% TOTAL REVENUES $ 1,264,650 $ 381,604 30.2% $ 580,475 EXPENDITURE Personal Services $ 201,970 $ 127,817 63.3% $ 117,816 Operating Expenses 235 ,038 75 ,794 32.2% 137,106 Contribution to General Fund 19,566 11 ,414 58.3% 11,414 Transfer to Enterprise Capital Fund 682 ,028 0.0% 397,850 Contingency 126,048 0.0% NIA TOTAL EXPENSES $ 1,264,650 $ 215,025 17.0% $ 664,185 Excess of Revenues Over I (Under) Expenses $ 166,579 ENTERPRISE CAPITAL FUND FY 2014-2015 YTD 0/o OF TARGET BUDGET ACTUAL BUDGET ACTUAL REVENUE Transfer from Wastewater Fund $ 4,817,500 $ 575,000 11.9% $ 2,810,208 Transfer from Stormwater Fund 682 ,028 0.0% 397,850 SRF Loan Proceeds 0.0% TOTAL REVENUES $ 5,499,528 $ 575,000 10.5% $ 3,208,058 EXPENDITURE Capital -Wastewater $ 4,817,500 $ 372,441 7.7% $ 2,810,208 Capital -Stormwater 682,028 39,451 5.8% 397,850 TOTAL EXPENSES $ 5,499,528 $ 411,891 7.5% $ 3,208,058 Excess of Revenues Over I (Under) Expenses $ 163 ,109 Page 7 of 7 Apr-15 Total Investment Summary Page General Fund SPIA Investments General Fund Florida SAFE Investments General Government Investments Florida Prime Total General Fund Investments Special Revenue Fund SPIA Investments Total Special Revenue Fund SPIA Investments Enterprise Fund SPIA Investments Enterprise Fund Investments Florida Prime Total Enterprise Fund Investments Grand Total of Investments $2,632,855.79 $4,872,379.76 $9,550.06 $7,514,785.61 $742,872.16 $742,872.16 $1,377,853.05 $63,692.65 $1,441,545.70 $9,699,203.47 Florida State Treasury -Special Purpose Investment Account (SPIA) & FL SAFE As of April 30, 2015 , the following funds were invested with the State of Florida Division of Treasury, with a 1. 75% rate of return . Interest earned for the month: $ 7,079.00 General Fund Restricted (by outside party) Recycled Product $ 49,440.24 Cape Caribe-Tree Mitigation 129 ,664 .15 Cape Caribe-N . Atlantic Ave . Total Restricted $ 179 ,104 .39 Committed (Constrained by Council) Fire Station Reserve $ City Hall Reserve 105,774.27 Expansion Recreation 108 ,124 .70 Expansion Police 78 ,104.43 Capital Equipment Renewal & Replacement 518 ,676 .81 Total Committed $ 810,680.21 Assigned -General Fund Emergency Reserve 485 ,250 .00 Unassigned 1,157 ,8 21 .19 Total General Fund SPIA Investments: $ 2,632 ,855.79 Fl Safe General Fund Emergency Reserve -.1 0% (assigned) $ 1,242 ,891 .56 Fl Safe Combined-Note 2014-.01 % $ 121 ,254 .68 Fl Safe Combined -Bank United CDs -.25% & .28 % $ 3,508,233 .52 $ 4 ,872 ,379 .76 Total General Fund Florida Safe Investments: $ 4,872,379.76 Total General Fund Investments: $ 7,505,235.55 Special Revenue Funds Restricted (by outside party) Police Education Fund $ 10 ,96 3.99 Aerial Fund 22 ,011.84 School Crossing Guard Fund 3,345.35 Library Fund 95 ,000 .22 Library Fund Restricted 185,249.34 Law Enforcement Trust Fund 4,913 .34 North Atlantic Avenue Reserves : Transportation Impact Fee Trust Fund 421 ,3 88 .08 Capital Expansion Funds : Fire Rescue Capital Expansion General Government Capital Expansion Total Restricted $ 742 ,872 .16 Total Special Revenue Fund SPIA Investments: $ 742,872.16 Enterprise Funds Wastewater Fund: Wastewater General-Unrestricted $ 988 ,3 22 .3 8 Wastewater Capital Expansion -Restricted $ 988,322 .3 8 Stormwater Fund: Stormwater Fund-Unrestricted $ 389,530.67 Total Enterprise Fund SPIA Investments: $ 1,377,853.05 TOTAL SPIA & FLSAFE INVESTMENTS $ 9,625,960.75 Florida Prime Investment Fund (SBA) As of April 30 , 2015, the following moneys are invested with Florida Prime , formerly State Board of Administration . Annual Rate of Return 0.17%. General Government Investments: General Fund : General Fund Investments $ 103.91 Recycled Product Investments 658.74 New Facility Investments Police Services Expansion 956 .80 Leisure Services Expansion Manatee Park Investments Fire Equipment Investments Aerial Fund Investments 259.45 Library Fund Investments 4 ,004.40 Bennix Investments 3,545 .93 Capital Expansion Fund : Fire Rescue General Government Law Enforcement Trust Fund : State Funds Federal Funds 20 .83 Total General Government Investments in Florida Prime $ 9,550.06 Fund A Total $ 9 ,550 .06 Fund B Total $ Enterprise Fund Investments: Wastewater Enterprise Fund : Expansion Revenue Investments $ 58 ,712.46 General Revenue Investments 4 ,658.26 Stormwater Enterprise Fund 321 .93 Total Enterprise Fund Investments in Florida Prime $ 63,692.65 Fund A Total $ 63 ,692 .65 Fund B Total $ The Investment reporting formaUdesignations changed starting with the December 2012 reports due to the passage of Ordinance No . 18-2012 , which reclassified the investment categories . Council Action Request that Staff revise Vehicle for Hire Ordinance. Resolution No. 2014-07; Resolution for Assistance 2014 under the Florida Inland Assigned to ED Dir/City A tty Navigation District Waterways Assistance City Clerk's Office/Leisure Program; providing for repeal of prior inconsistent Resolutions; severability and an effective date. New City Hall. Award Branding RFP 112014-01 & approval of an expenditure of 50% of the cost, or $15,000 of Branding Contract w/Prismatic; authorizing the City Mgr to execute same. Prepare resolution for SR AlA priorities and submit to FOOT. Council Member Petsos requested an Ordinance be prepared regulating number of fueling stations within the City. Council Member Petsos recommended a reduction in amount of code enforcement daily/accrued fines. Award Sole-Source contract for rehabilitation of the stormwater pipe along West Central Boulevard to IPR Southeast, Inc. in the amount of $241,825 and authorize the City Manager to execute the Construction Agreement for same. Svcs Dir. City Mgr/ED Dir/City Clerk ED Director ED Director/CO Director /City Clerk's Office CD Dir. CD Dir. Public Works Svcs. Action Tracking For Week Ending 05/22/2015 Date Assigned 5/15/2012 3/18/2014 5/20/2014 8/19/2014 2/17/2015 3/17/2015 3/17/2015 4/21/2015 Date to be Completed TBD by BOCC 7/1/2015 1/15/2017 8/31/2015 5/22/2015 6/30/2015 6/18/2015 6/1/2015 Date Completed Status Report ED Dir. & City Atty developed a revised ordinance. It is on-hold while Staff is monitoring Brevard County's current initiative to revise the County Vehicle For Hire Ordinance. Resolution processed; State legislature did not fund any FRDAP grant over $50,000. FIND Grant request reduced by $7,500; new application will be submitted in FY 14/15 requesting not only money for the dock, but assistance with removal of a derelict vessel as mitigation for the dock. A new plan for a $50,000 FRDAP grant for the park will be submitted in FY 14/15. FIND approved amended grant application for construction of improvements at park. Contract signed with GLE for design of pavilion; preliminary sketch reviewed by DRC; meeting held 10/23/14 between City and Puerto Del Rio HOA to discuss the restroom tying into their sewer lines. Verbal approval was received & an agrmt will have to be drafted. 100% design drawings for pavilion received from architect. 100% design drawings for civil work will be completed by 5/21/2015. Bid documents being prepared; project tentatively scheduled for bid on 5/21/2015. Staff is working on possible acquisition of Puerto Del Rio Drive. Council approved New City Hall Elevation; second floor was revised to reflect Council's direction; telcon held with A/V & security design consultants; "design document" phase has concluded & "construction document" phase has commenced; 90% review was completed in April; 100% plans are expected in May; A/V & security designs currently under development. Staff is reviewing options and materials for furnishings. Anticipated move-in date of January 2017. Presentation by Prismatic, Inc. given to Council on 2/17/2015; Contract period was extended to enable increased community engagement. Public outreach phase ended 3/20/2015. The Branding Initiative will be presented at a City Council/Business & Economic Development Board Joint Workshop Meeting on 6/16/2015 and will focus on the completed public outreach results as well as the beginnings of the Brand platform. Resolution No. 2015-06 was adopted at 5/19/2015 Council meeting. City Clerk's Office obtained signatures; ED will handle follow-up appropriately. CD Dir. will work with City Attorney in preparation of Ordinance; it will be presented to P&Z for recommendation to City Council. Recommendation will be presented to Code Enforcement Board at its June meeting. PWS & City Engineer completed FDEP mandated changes to specifications/drawings on 5/19/15. PWS will forward to FDEP for final approval. \\Cape-Main\Common Documents\Action Tracking\Council Action Tracking 2014 1 of 3 5/21/2015 12:51 PM Action Tracking For Week Ending 05/22/2015 Council Action Approve Work Squad Contract WS917 between the Florida Department of Corrections and the City of Cape Canaveral in the amount of $57,497 and authorize the City Manager to execute the Contract. Approve termination of Beach Access Easement between Seaport Oceanfront Condominium Association, Inc. and the City of Cape Canaveral and authorize execution of same. Award contract for Commercial Beach Mobile Cart Vending Service Operation Franchise. (a) Award contract for Commercial Beach Mobile Cart Vending Service Operation Franchise for Food and Non-Alcoholic Beverages to MAGEC, LLC for a provisional six-month period; (b) Authorize City Manager to execute agreement for same; (c) Authorize City Manager to extend agreement during ordinance development period without need for further City Council approval. Council Member Bond commented on parking at 351 Harbor Drive. Approve Minutes for Regular City Council Meeting of April 21, 2015 Ordinance No. 05-2015; amending Chapter 98, Subdivisions, and Chapter 110 Zoning of the Assigned to Public Works Svcs. City Clerk's Office Leisure Svcs. CD Dir. City Clerk's Office Code of Ordinances; amending the technical City Clerk's Office/PWS requirements for sidewalks within the City, first reading. Date Assigned 4/21/2015 4/21/2015 4/21/2015 4/21/2015 5/19/2015 5/19/2015 Date to be Completed 6/1/2015 5/12/2015 4/30/2015 4/30/2015 5/22/2015 6/3/2015 \\Cape-Main\Common Documents\Action Tracking\Council Action Tracking 2014 Date Completed 5/11/2015 5/1/2015 4/30/2015 5/21/2015 5/21/2015 2 of 3 Status Report Contract signed by City Manager; sent to FDOC by PWS on 4/28/15; waiting for return of document with FDOC signatures. At City Manager's direction, inmate manhours/vehicle costs to be tracked/presented to City Manager upon expiration of Contract. City Clerk's Office processed. Leisure Services Director processed. Contacted Maj. Ring regarding this issue. BCSO/Code Enforcement will include this area in their regular patrol routes to monitor parking. Appropriate sign age is located at entrance of development as well as along the cul-de-sac. Code Enforcement will also monitor renting of parking spaces in the area by homeowners. City Clerk's Office processed. City Clerk's Office prepared ad for publication on 5/21/15; PWS prepared Agenda cover for second reading on 6/16/2015. 5/21/2015 12:51 PM Action Tracking For Week Ending 05/22/2015 Council Action Resolution No. 2015-05; relating to Fire Protection and Emergency Medical Services provided by CCVFD; authorizing an addendum to the operating equipment lease agrmt & the contract for services for purposes of modifying the term so the two agreements have the same termination date of September 30, 2034. Assigned to City Clerk's Office Date Assigned 5/19/2015 Date to be Completed 5/22/2015 \ \Cape-Main\Common Documents\Action Tracking\Council Action Tracking 2014 Date Completed 5/21/2015 3 of 3 City Clerk's Office processed. Status Report 5/21/2015 12:51 PM Community Development Update for Week Ending May 22,2015 Staff performed day to day duties/responsibilities and assisted various telephone/walk-in requests from the public , including performing plan reviews , processing permits , conducting inspections , performing site visits, issuing Notices and conducting research. • The Building Di vis ion conducted 48 inspections and issued 38 permits. Work at the Homewood Suites project is moving forward with erection of 4th floor walls and preparation for laying the 5th floor slab/deck. Exterior masonry work has begun. • Code Enforcement performed day to day duties/responsibilities and assisted with various requests from the Public and provided office coverage throughout the week. Here are the highlights for the week: o Issued two (2) Notices ofViolation. o Received two (2) new requests for Code Enforcement. o Removed six (6) illegal signs from the right-of-way. o Investigated and responded to (2) Mayor 's requests . o Conducted six (6) site inspections. o Resolved three (3) Code Enforcement issues in the field. o Continued to work on signage brochure to be provided to the public. o Responded to fifteen (15) lien requests . o Continued to calculate the Sanitary Sewer Impact Fees pursuant to Section 78-121 and Appendix B, Schedule of Fees, Chapter 78 Utilities for a local restaurant that has increased its seating. o Continued to work with Brevard County Address Assignment to correct an addressing issue on a sixteen unit Condominium and the Oak Manor Trailer Park. o Continued preparation of a resolution to name Oak Manor Drive to be submitted for consideration by the City Council in June. o Participated in conference call with City vendor regardin g implementation of new software package. • Met with owner to discuss a proposed Developer 's Agreement regarding property at 8801 Astronaut Boulevard. • Scanned/verified 232 pages . • Along with Assistant Fire Chief, met with representatives of the Villages of Seaport development to discuss a solution to allow replacement of certain 1st floor windows to meet fire/building code requirements. • Along with Assistant City Attorney , met with property owner regarding continuance of a non- conforming use. • Met with Assistant City Attorney and Building Official to discuss code enforcement activities regarding several properties in the City. • Met with member of P&Z Board to discuss approval of a commercial project in the Astronaut Boulevard corridor. • Distributed packets for the May P&Z Board meeting , to include: o Quasi-Judicial and/or Public Hearing: Consideration and Recommendation to Board of Adjustment Re: Special Exception No. 15-02 to authorize a storage warehouse/office in the C-2 Zoning District, per City Code of Ordinances , Section 110-383 , Special Exceptions permissible by the Board of Adjustment -0 . Wave , Inc.-Owner-(280 W . Central Blvd .). o Quasi-Judicial and/or Public Hearing: Consideration and Recommendation to Board of Adjustment Re : Change of Use to authorize a 5-unit townhouse in the R-2 Zoning District, per City Code of Ordinances , Section 110-195(e)-Antonio Romano -Owner -(350 Monroe Avenue). o Quasi-Judicial and/or Public Hearing : Consideration and Recommendation to City Council Re: Preliminary Plat in the C-1 Zoning District, per City Code of Ordinances , Chapter 98 , Article II. Plats and Lot Splits -Brian Thornton/RaceTrac Petroleum, Inc . Owner-(8899 Astronaut Boulevard). Economic Development Update for Week Ending May 22,2015 Performed day to day duties/responsibilities , conducted various meetings with business stakeholders , potential investors , citizens, realtors and Staff. Performed site visits and conducted research as necessary. • Issued the following Business Tax Receipts: o Metro PCS o 7-Eleven (transferring to corporate ownership) o Cocoa Beach Waxing o Two Palms Lawncare o MLS BC Cruises Ltd, LLC (Cruise Ship Services -Main Office) • Welcomed MLS BC Cruises Main Office to the City. This company represents the combined entities of Multinational Logistical Services (MLS) and BC Agency. MLS is the port agent for the US Navy in Europe, Africa , the Middle East, North & South America and SouthWest Asia . They are the port agents for the Royal British Navy and Royal Canadian Navy worldwide , and work with NATO Members in a myriad of ports located in the five continents. Baleares Consignatarios (BC Agency) is based in Spain with over 35 years of experience in the maritime/tourism industries . BC Agency provides shore excursions , port agency and turnaround operations for cruise ships in Spain, Portugal and Florida as well as travel agency and port agency services for cargo ships. The company has 145 employees at Port Canaveral and five employees in the Cape Canaveral Offices . The company performs embarkation/debarkation for Carnival Cruise Lines as well as Ship Agents for Royal Caribbean Cruise Lines. • Held teleconference with president of a 2-year old ride-on toy company. Her company is considering relocating from New York to Cape Canaveral to take advantage of our proximity to Port Canaveral cargo and Florida 's right-to-work laws. • The Canaveral Port Authority Commission met this week at Cruise Terminal 1. The agenda included continued public comment on the Port 's plan to build 11 miles of rail line over the Banana River and through the Merritt Island National Wildlife Refuge , connecting the line with existing rail at Kennedy Space Center. Port officials say a direct rail connection to the port is a key element needed to increase cargo business. The proposals are under environmental review by the Federal Surface Transportation Board. Several opponents of the proposed cargo rail plan, including environmental advocates , fishing charter operators and residents of north Merritt Island, spoke against the plan. The opponents cited the possible harm to the Banana River, marine/land life , noise , air pollution and security issues . Port officials have maintained the cargo rail operation would not harm the environment and would help create jobs for the Space Coast. Some speakers said they had Jess concern about two other rail routes the Port is considering: one along the State Road 528 corridor, the other through Cape Canaveral Air Force Station. Staff estimated the costs for the three proposals: $150 million to $200 million for the State Road 528 route ; $75 million for the route o ver the Banana River and through the refuge ; $30 million to $40 million for the route through the Air Force Station . But, staff said the Air Force has raised 58 objections about the latter plan . One speaker expressed support for the project saying: "The fact of the matter is , this is a port," and the business of ports is transporting people and cargo . • City Hall Status : o Met with representative from specified time/tide clock company . Discussed alternate ideas for a 4-face clock in the plaza area. o Continued detailed item Q&A with Architectural Firm GLE in preparation for the I 00 % plan set. • Attended EDC Ad Valorem Tax Abatement Council meeting . The Council unanimously agreed to recommend approval of a 6-year, 60 % abatement for Paragon Plastics , a custom thermoform manufacturer that is seeking to relocate and expand its manufacturing and warehouse space to Titusville . Paragon Plastics plans to create I 0 new jobs with an average wage of$37 ,000 and a total capital investment of$3.3M . • Attended "Facebook For Business" class hosted by the Cocoa Beach Regional Chamber of Commerce. This is the first part of a series of Social Media training classes occurring monthly at their main office on Fortenberry Rd. in Merritt Island . • At this week 's City Council meeting, the Council unanimously approved Resolution 2015-06 which contains an updated exhibit reflecting our public safety improvement goals for the AlA corridor. The Resolution urges a speed limit reduction to 35 m .p.h., additional safe crosswalks , road profile improvements (curb , gutter, improved drainage, landscaped medians , managed turn movements and street amenities), realignment of International Dr. and several additional items . The Resolution will be formally submitted to FDOT and the TPO. • Met with Community Development Director regarding proposed expansion of the Economic Opportunity Overlay District (EOOD). • Welcomed a new Re/Max office to the City and attended their Grand Opening Reception at 69IO N. Atlantic Ave. They have done a terrific job remodeling the building and the reception was well-attended. Leisure Services Update for Week Ending May 22,2015 Staff performed day to day duties/responsibilities and assisted various telephone/walk-in requests from the public. Director Meetings • City Manager • Puerto Del Rio HOA • City Engineer • City Council • Senior Staff Meeting Athletic Leagues Monday night kickball played the fourth game of the season with Beachside Bombers holding onto first place . Monday night 's advanced tennis championship match was delayed and rescheduled. Playoffs started in Wednesday night 's kickball league ; the championship game will be held next week. Wednesday advanced racquetball will begin makeup matches next week with playoffs to follow consisting of the top eight players . Wednesday intermediate tennis completed the fourth week of the season with two players remaining undefeated . Two weeks remain for the Thursday night softball league with a battle between the top four teams. Thursday Intermediate tennis finished the first week of season with some new faces out on the court. Staff is currently registering teams and players for Wednesday night kickball and Thursday night softball. Special Events Farmers Market-Everyone is invited to enjoy the fresh produce , baked goods and handmade arts and crafts made by local artists. See you Saturday from 9 a.m. to 3 p.m. in front of City Hall. Go to www.brevardfarmersmarkets .com; for a virtual tour click: Cape Canaveral Farmers Market Promo. Youth Basketball-A new season of summer co-ed 3v3 Youth Basketball will begin June 91h. All players from 13 to 17 years old are encouraged to register for this awesome program . All registered players will receive a basketball compliments of Brevard County Sherriff's Office at the last game of the season. Summer L unch Pro gram The Youth Center has been chosen as a summer feeding site for all children ages 18 and under. A free lunch will be provided to any child who comes to the Youth Center, Monday through Friday, during specified times. This Program was made possible in partnership with the Brevard County School Board. For more information about the Summer Lunch Program, please visit http://www.summerfoodflorida.org/ TUE 12-1P 18 & UNDER 0NLYJ , ~""',..,'":;'~B-3!fii2ili£1·~-~~-~~~~-~-F~~-M~~-~-~r·_ ...... _~ ..,,, .. ,.~ ~~~!1:·=~.............,. Summ er Tenni s Camp USTA certified Tennis Instructor Joe Deitchler will be hosting a youth Summer Tennis Camp at the Nancy Hanson Recreation Complex June 8th -12th. Don 't miss out on this fun , affordab le opportunity . Joe Deitchler Academy A Sporting C hance Summ er Sports C amp It 's not too late to sign up for a funfi ll ed introduction to sports with Coach D onnie and Coach Julie. This Camp will take place at the Nancy Hanson R ecreation Complex and wi ll include indoor and outdoor activities. Summer Sports Camp! A -7 Session 11 Tues 8c Thun June 2,..-ttlfl -11: Drop off Program! Class Slze.s are Limited! Call 521-652-5051 to Register Session 2s Tues 8c Thurs June t6t1t--2Jth ~1: 1st child: $70 per Session 2nd child: $40 per Session J"' child: FREE! Camp held at the Nancy Hanson RecreationComplexTaylorAve & A1A Adult Sewin g -Onl y 4 spots remain for a new beginning adult sewing clas s . The six week session will start Wednesday June lO th from 2:00p .m . to 3 :30p.m . and end July 15 th . Students will learn to operate a sewing machine , read a pattern, pin and cut fabric and make a tote ba g as their final project. Cost to participate is $30 which includes the required pattern . A limited number of Brother sewing machines will be available for use . Participation is limited to the first 10 registered students . Public Works S e r v ice s U pdate for Week Ending M a y 22 ,2015 Staff performed day to day duties/responsibilities and assisted various telephone/walk-in requests from the public . W astewater T reatment Plant (WWTP)!Sanitary Sewer Sys t em • Reclaimed Water Us age . April reclaimed water usage was as follows : o Residents -23.40 million gallons ; o Cocoa Beach-7 .56 million gallons ; o Port Canaveral-0.14 mi ll ion gallons ; and o Effluent to River -3 .86 million gallons . Rainfall for March -1.85 inches . • Lift Station Nos. 6 and 7 Improvements Project. City Council approved award of this contract to Atlantic Development of Cocoa , Inc. in the amount of$1 , 152 ,195. Pre -construction meeting held on May 6 ; Notice-to -Proceed issued by the City on May 6. All underground utilities were located and marked with colored paint on May 18 . Mobilization to site scheduled for week of May 25. • Sludge Belt Press Addition and Ne w R eclaimed W ater T ank. Pre -construction meeting with Florida Design Contractors , Inc . he ld on May 1. Notice-to -Proceed was issued by the City on May 11 ; mobilization to the site schedul ed for June 16. Grant cost -sharing agreement with St. Johns River Water Management District (SJR WMD) currently being reviewed and will be an agenda item at the June City Council Meeting . Grant amount is $741 ,427 .50 . Stormwater • West Central Boulevard SW Pipe Rehabilitation. City Council approved award of this contract to IP R Southeast , Inc . (IP R) in the amount of $241 ,825 . Stormwater pipe will be cleaned and monitored with TV camera in late-May . Pre -construction meeting currently being scheduled . Infrastructure Maintenance (IM) • Manatee Sanctuary Park. IM Staff applied a special hand rail coating (wood sealer) to the boardwalk. • North Atlantic Avenue Streetscape Proj ect. Project was advertised for public bids on February 20 ; one sea led bid was received on March 24. Staff and Florida Department of Transportation (F DOT) recommend that bid documents be revised (change in scope of work) and the Project re- bid . City 's co nsu ltant and City Engineer are currently revising bid specifications/engineering drawings for re -bid . • Florida Power & Light (FPL) Utility Pole R eplacements. Between March 2 and December 31 , 2015 , FPL will be rep lacing over 70 ut ility po les at the locations listed be low. This is part of FPL 's infrastructure hardening program: o West Central Boulevard between North Atlantic Avenue and SR AlA; o Rosalind A venue between Washington A venue and Chandler Street ; o Washington Avenue between Ri dgewood Avenue and North At lantic Avenue ; o Ridgewood A venue between East Central Boulevard and Lincoln A venue ; o East Central Boulevard between North Atlantic Avenue and Ridgewood Avenue; and o North Atlantic Avenu e between George King Boulevard and East Central Boulevard. Maintenance of traffic (MOT) will be arranged by FPL; temporary road closures will be in effect. Pedestrians and vehicular traffic should avoid these areas, if possible, during the construction activities. • FPL Line Clearing. FPL will be performing line clearing in the near future as follows: CITY OF CAPE CANAVERAL 105 POLK AVE Pay my bill FPL.com Line clearing coming soon to your neighborhood We appreciate the lush landscape of trees and shrubbery in our communities. They enrich the aesthetics of neighborhoods and support the environment. We are committed to protecting and maintaining that environment while providing safe and reliable electric service. In the next few weeks, we will be performing line clearing in your neighborhood. We will be clearing threatening branches and limbs that can potentially cause safety hazards and power outages by brushing against or falling upon our power lines during windy weather. The trees will be trimmed in a manner that redirects new growth away from power lines. At times, we also need to remove select palms and other fast growing vegetation that cannot be effectively maintained by trimming. Remaining tree debris will be removed. We ask that you facilitate these efforts by providing access to trees near power lines behind your property. Your cooperation is valuable in helping prevent outages to you and your neighbors. If access to your property is required, a contractor will contact you personally or leave a note at your door in advance of any work. For questions, call Vegetation Management at 1-866-274-9098 and refer to Work Order 5883212. In the meantime, please do not attempt to trim any trees or vegetation growing on or near power lines. Safety is a core value at FPL, which is why we hire specially- trained line clearing professionals to perform this work. And remember, line clearing is an effective preventative maintenance effort for improved reliability, but it is not a substitute for smart landscaping. Learn more on our website about selecting and planting the Right Tree in the Right Place . Privacy policy About us Contact us Feedback [ + J Florida Power & Light Company, 700 Universe Blvd ., Juno Beach, FL 33408, USA Meetings Attended/Scheduled • Contractors • City Manager • Finance D irector • City Engineer • City Council Brevard County Sheriff's Office Cape Canaveral Precinct U pd at e for Week End ing May 22 , 2015 Patrol Di vision Weekly Statistics Ma 14 thru l\_1 a 20, 2015 T e Weeki Total Total Calls for Service 648 30 21 12 7 11 25 30 55 Total Volunteer Hours 45 P age 1 of 1