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HomeMy WebLinkAboutcocc_cs_the_weekly_update_20190527 HURRICANE SEASON STARTS JUNE 1 ARE YOU READY? Step 1: Text 32920 to 888777 to register for local emergency + weather alerts. Step 2: Make a plan + ensure that everyone that's part of the plan knows their role. Step 3: Assemble a supply kit — don't forget pet supplies and medications! Make an Step 4: Prepare your property — remember EMERGENCY to clear gutters, trim trees + secure PLAN loose items in your yard. Write down your hurricane plan & share it. #GETREADY @ www.ready.gov/hurricanes The Weekly Update [image of flag] May 27, 2019 All City Offices Are Closed - Monday, May 27th in Observance of Memorial Day. Have a Happy & Safe Holiday! Highlights in this Issue • Finance News - FEMA: Hurricane Irma claim received; April Financials completed. • Electrical Safety Month - Basic Electrical Safety Tips to Follow. • Job Vacancy - Code Enforcement Officer (PT). • Community Workshop - Talk Hurricane to Me & Prep Like You Mean It! • Community Appearance Board Meeting - Be informed on May 29th • #SummerOfSpace Mural Project - Accepting applications—calling all artists! • 2019 Election - Official Qualifying Period for Two City Council Member Seats. • Brevard County Sheriffs Office (BCSO) - Pet Safety in Summer Months. • Vision Statement - Review the statement that shapes #TheSpaceBetween: www.cityofcapecanaveral.org/vision_statement. City Clerk's Office City Council • Prepared for and attended May 21, 2019 Regular Meeting; processed items approved and/or authorized by Council. • Continued preparing and reviewing items and agenda for June 18, 2019 Regular Meeting. City Election • Official Qualifying Period for two City Council Member seats is noon on Friday, August 9, 2019 to noon on Friday, August 23, 2019. For individuals planning to run, or have been announcing their intention to do so, please visit the City Clerk's Office as soon as possible. For more information, please visit: www.cityofcapecanaveral.org/election and/or www.votebrevard.com. Electronic Marquee The following is a sampling of messages running at City Hall. [image of marquee sign rotation.] Offices Closed Memorial Day, Community Appearance Board Meeting, Culture & Leisure Services Board Meeting, FRIDAY FEST, Tropical Kingdom "Symbol of Kindness Petition" (TogetherKind.com) Records Management ADA Compliance • Continued coordinating with Staff and other departments in ongoing ADA compliance activities. (www.cityofcapecanaveral.org/ada) Public Records Requests • Fulfilled request to inspect archived code books. • Fulfilled request regarding parking violation/complaint. • Received requests regarding right-of-way survey, code enforcement complaint and service contracts/invoices; acknowledged requests and coordinated with Community Development and Financial Services Staff in preparing responses. Records Disposition • Completed disposition on 3.75 cubic feet (2-1/2 boxes) of records that had met State retention requirements. Financial Services • The City received in full $101,887.15 from the State of Florida for its Hurricane Irma claim. • Monthly Financials for April 2019 completed (See attached). Human Resources/Risk Management FEMA Update HR/Risk Management working in partnership with the Administrative Services Department is pleased to report the closure of the City's claim for damages incurred commencing September 10, 2017 as a result of Hurricane Irma. Electrical Safety Month The voltage of electricity and the available electrical current in regular businesses and homes has enough power to cause death by electrocution. Even changing a light bulb without unplugging the lamp can be hazardous because coming in contact with the "hot", "energized" or "live" part of the socket could kill a person. Checklist for Basic Electrical Safety • Inspect Cords and Plugs o Check extension cords and plugs daily. Do not use, and discard if worn or damaged. Have any extension cord that feels more than comfortably warm checked by an electrician. • Eliminate Octopus Connections o Do not plug several items into one outlet. o Pull the plug, not the cord. o Do not disconnect power supply by pulling or jerking the cord from the outlet. Pulling the cord causes wear and may cause a shock. • Never BREAK OFF the Third Prong on a Plug o Replace broken 3-prong plugs and make sure the third prong is properly grounded. • Never use Extension Cords as Permanent Wiring o Use extension cords only to temporarily supply power to an area that does not have a power outlet. o Keep extension cords away from heat, water and oil. They can damage the insulation and cause a shock. o Do not allow vehicles to pass over unprotected extension cords. Extension cords should be put in protective wire way, conduit, pipe or protected by placing planks alongside them. JOB VACANCIES • Code Enforcement Officer (PT) Assigned to Community Development Department with utilization primarily on weekends. Candidates interested in exploring opportunities with the City of Cape Canaveral are invited to visit www.cityofcapecanaveral.org/employment to review the full details of available job postings. Community Development Planning Community Appearance Board (CAB) Meeting May 29, 2019 at 6:00 p.m. The Community Appearance Board will meet to interview/recommend potential board members and review a Level I application for the City of Cape Canaveral Multi-Generational Facility located at Canaveral City Park. Canaveral City Park is the most centrally located park in the City and a recent needs study revealed deficiencies that exist at the Park relating to mobility and amenities to serve the Community. Outside of improved mobility within and around the Park, the following amenities were found to be desperately wanted by the Community: a multi- generational facility; a skate park; a splash pad; and additional design features that enhance the park to make it a more desirable space for residents and visitors of all ages [Image of:] Facade/elevation renderings of the Multi-Generational Facility for Canaveral City Park. Rezoning Project Following the discussion/meeting held on May 9th, the Planning &Zoning Board will meet at a future date to make a formal recommendation to the City Council on the more than 700 properties within the City that are improved with a residential structure, but are zoned commercial. City Code prohibits residential structures in commercial zoning districts. These structures are considered non-conforming and should one of them be destroyed, restrictions associated with non-conforming properties would apply. For this reason, a long-term, comprehensive solution is proposed that will reclassify these structures as conforming so they are no longer subject to restrictions associated with non-conformities. Please also note that the rezoning process is not uncommon for most cities [Image of:] Cityof Cape Canaveral Zoning Map and typically occurs when development patterns or trends emerge within a Community. Historically, the City of Cape Canaveral has updated its zoning map every few years,but has not updated the current zoning map since 2008. Visit YouTube.com Planning & Zoning Board Meeting to view the May 9th, discussion/meeting on the City's YouTube page. City of Cape Canaveral current (2008) Zoning Map. For maps and updates on this project visit: www.cityofcapecanaveral.org/city_code_changes. [Image of:] City of Cape Canaveral Parcels for Proposed Rezoning (2019) City of Cape Canaveral parcels identified for rezoning. Please note that this map is for display/informational purposes only and has not been formally adopted. Changes may occur until final adoption. [Image of:] City of Cape Canaveral Proposed Zoning (2019) City of Cape Canaveral proposed (2019) Zoning Map. Please note that this map is for display/informational purposes only and has not been formally adopted. Changes may occur until final adoption. New City Municipal Software Coming In an effort to improve technology, efficiency, revenues and customer support, the City seeks to modernize its capabilities and harness new technology to improve the delivery of public services. BS&A will provide the City with software that supports current needs while fulfilling the ever increasing demands of day-to-day operations by serving the needs of the Community more efficiently via online applications, payments and scheduling. The Community Development Department will be the first to migrate to the new software, followed closely by the Administrative/Financial Services and Community Services Departments. As the City moves through this process we will share more information as some services may be temporarily impacted. In the interim,be sure to check the City's website and social media as more information becomes available. Building • The Building Division conducted 71 inspections and completed 21 plan reviews. The Division also processed 42 new building permit applications and 42 payments for permits that were picked up. Code Enforcement • Issued one notice of violation. • Issued three courtesy letters for property conditions. Code Enforcement Case Status In conjunction with Code Enforcement and Community Engagement Staff, developed a more efficient reporting process for residents/parties to find the status of City Code Enforcement cases. The new look, which will allow for easier tracking of cases, will be updated weekly and available on the City's webpage. To check on the status of an item, visit: www.cityofcapecanaveral.org/code_enforcement and click on the Code Enforcement Case List link. Community Services Community Engagement [Graphic for:] Hurricane Season Kick-off Talk Community Workshop: Thursday,May 30 3:30 p.m. Talk Hurricane to Me & Prep Like You Mean It! @ Cape Canaveral City Hall Are you ready to#PrepLikeYouMeanit?? Join your Community as we listen to the Brevard County Emergency Management team #TalkHurricaneToMe! On the agenda: know your risks, make a plan, evacuation info, shelter info, pet preparedness info, special medical needs info... and tons more! Everyone is welcome. Bring the family to City Hall (100 Polk Avenue) on Thursday, May 30th (3:30 p.m.) to get informed! Cape Canaveral Area Gets National Attention on Economic Recovery The Washington Post and The Wall Street Journal recently published lengthy articles on [Graphic: "The Comeback Coast"] the economic recovery of the Space Coast. Both are interesting reads: https://wapo.st/2WZrMiv& https://on.wsi.com/2JAQPKw. One More Host Family Needed The students from Japan are coming back to the City of Cape Canaveral! We need ONE MORE HOST FAMILY for the International Youth Exchange Program from Kimotsuki, Japan. The City of Kimotsuki is the "Cape Canaveral" of Japan, as they launch rockets from there as well! Homestav Overview • Dates: August 20-25, 2019. • Duration: Six days + five nights. • Two students per household (preferable and students can share bedrooms and/or beds). • Students will spend the dayunderzoop their appointed curriculum from 8:30 a.m.-4:00 p.m. } Host Family Responsibilities • Provide lodging, breakfast and dinner for each student. • Daily transportation to and from the drop-off point. • One full Saturday (August 24th) with your students. • Sunday (August 25th) farewell potluck luncheon. If you are interested in being a host family,please contact Samantha Soedetz via email at: kimotsuki.cir@gmail.com as soon as possible. City Meetings on YouTube only All official City meeting recordings will now be solely available on the City's YouTube channel by visiting bit.ly/2La41BB. YouTube's ADA accessibility options, excellent captioning and affordability all play into this decision. Agenda items will still be available in the City's online record portal (Laserfische). Please contact (321) 868-1231 or email Stephanie Johnson at s.johnsonncityofcapecanaveral.org if you are having trouble finding or accessing the video you need. #SummerOfSpace Mural Project As the capstone of the City of Cape Canaveral's Summer of Space celebration and part of continued efforts to enhance the cultural landscape of our Community through the City's Civic Scenery Project, the City is initiating its very first mural project - themed to celebrate our direct connection to the history of Space Exploration. To kick-off this program, the City is accepting applications from Artists or Artist Teams, working in any style, who wish to design and implement an 80 ft. by 23 ft. mural on the north facing, exterior wall of the Nancy Hanson Recreation Complex racquetball court building. More information can be found at www.cityofcapecanaveral.org/civicscenery. Current Projects Please see below and/or visit www.cityofcapecanaveral.org/projects for information on the following projects: • SR A1A Mast Arm Construction Project (Also below) • Long Point Road Estuary Park Project (Also below) • Water Reclamation Facility(WRF) Improvements (Also below) • Stormwater Inlet Replacements Infrastructure Maintenance (IM) SR A1A Mast Arm Construction Project This project includes the installation of traffic light mast arms and sidewalk improvements at the following intersections with SR A1A: • Holman Road • Center Street • North Atlantic Avenue Maintenance of Traffic (MOT) will be in place and lanes on both SR A1A and City-owned side streets will be intermittently closed; nighttime closures of SR A1A are planned through May as new mast arms are delivered and installed. Sidewalks will be intermittently closed to pedestrians and temporary sidewalks were constructed at selected intersections. Project funding is through the Florida Department of Transportation. Anticipated completion date is June 2019. [Photo of:] Mast arm installation and sidewalk improvements at SR A1A/Center Street—looking east. Water Reclamation Facility — Sanitary Sewer System WRF Improvement Projects Staff is meeting with selected engineering design firms to finalize scopes of work and costs for several future projects funded by the State Revolving Fund (SRF) Program. The SRF projects (and selected engineering design firms) include the following: • Lift Station #3 Rebuild (West Central Blvd.)—Mead and Hunt • WRF Intermediate Lift Station Rehab—Infrastructure Solution Services • WRF Disk/Drum Filters Installation—Kimley-Horn • Force Main #7 Replacement (Thurm Blvd.)—Bowman Engineering John Pekar, the City Engineer, is also currently preparing cost estimates for engineering design for the following projects: • Polk Avenue Drainage Improvements (300 block) • West Central Blvd./Thurm Blvd. Streetscape Project Other Items of Local Interest Lone Point Road Estuary Park Project Removal of Brazilian Pepper Trees and other invasives across the property is nearly complete. Future project tasks at the site include: • May 2019: o Survey northern property line of the City-owned site. (complete) • June 2019: o Inspect for Brazilian Pepper Tree regrowth. o Treat with herbicide if necessary. (ongoing) • July 2019: o Replant site with native tree species - the type of tree planted at each location will be determined by land elevation, presence of surface water, etc. — generally 20' x 20' centers. (planning) Staff continues to work with St. Johns River Water Management District (SJRWMD) to obtain the two wetlands properties to the south of the City-owned site. The City would accept title to the properties from SJRWMD and perform the same scope of work as on the City-owned site. All three properties together would provide over 14 acres of protected wetlands along the Banana River. The mosquito ditches will also be reopened to allow for the unimpeded flow of surface water. The majority of these projects are funded by SJRWMD. Project updates are available in The Weekly Update, on the City web page and on City social media platforms. Culture and Leisure Services Athletic Leagues Tennis Monday tennis was finally able to play its first matches of the season after being rained out for two consecutive weeks. The Monday night league welcomed three new players to Cape Canaveral. John, Mike and Thorpe all won their first matches and are off to a strong start. Playoffs for the Wednesday night tennis league are underway with John knocking Wayne out of the tournament early. The other two playoff matches have yet to be played, but they should be extremely exciting to watch. Thursday night tennis is progressing with John and Gary leading the way with a 2-0 record. Stay tuned for what is sure to be a very competitive league. Racquetball O'Neill and Greg are battling for the top of the leaderboard on Wednesday night racquetball. Both players are tied with a 5-0 record and will play each other in the final match of the season on May 29th Players will have one week following the season to make up any un-played matches before playoffs begin. Kickball Adult co-ed kickball is playing week four of the regular season schedule and defending Champion, Graham's, is leading the way with a perfect 3-0 record. Graham's will be awarded their Champion t- shirts next week when they take on RSC, led by team Captain Heather. Captains will have until Week 6 to make any final changes to their rosters. Summer Camp The 2019 Summer Camp is approximately 85% full with one week left before kids are out of school! Do you have plans for your summer campers? Space is filling up quickly so don't wait to register! This summer is themed the#SummerofSpace in celebration of the 50th Anniversary of the Moon landing. Campers will get to experience many space-themed activities such as building and launching rockets with NASA, learning about the capabilities of the International Space Station and traveling through our Solar System by exploring a different planet each week. Campers will take weekly field trips to the Cocoa Beach Aquatic Center for a fun day in the sun. Don't miss out on this amazing camp opportunity led by "out of this world" counselors! Free Lunch at the Youth Center through June Staff received confirmation that once again the City's Youth Center, located at 105 Polk Avenue, has been chosen as a summer feeding site for children under 18 years of age. All a child has to do is show up at the advertised times to receive a free meal. The best news of it all is that all, of our Summer Campers will get to participate! Staff will do a City-wide media blitz once times have been confirmed. Cape Canaveral Library • On Friday, May 31st, the Book Club will meet to discuss The Boys in the Boat (from 10:00 a.m. to 12:00 p.m.). Hopefully you've read it but if you're not done, what are you waiting for? Free copies are available at the circulation desk. • The "Big Red Bus"will be here Friday, June 7th, (from 10:30 a.m. to 3:30 p.m.). Please make plans to donate blood as every drop counts! You can be a hero and save someone's life! • A new friendly"book worm" arrived at the library this week and immediately after installation, it was already providing a valuable service for bikers. The buzz this week has been incredibly positive, further creating a sense of - place in our amazing piece of paradise. [Photo of:] Green "book worm" and "red books" bike rack. Cultural Programs Manager Represents City at Florida Historical Society's Annual Symposium The City's Cultural Programs Manager, Molly Thomas, [Picture of Award Presentation.] presented at this year's annual FHS Symposium, discussing trends and successes in digital history and promoting public accessibility to historical records. Featuring speakers from across the state and across the county, this event welcomed more than 200 guests to the Radisson Resort; from history professionals to amateur enthusiasts—all stakeholders in promoting and [Picture of presentation at event.] preserving Florida's rich history. [Graphic of sign at:] HARRY T. & HARRIETTE V. MOORE Memorial Homesite To kick off the three-day event, former Senator Bill Nelson was in attendance and honored with the FHS Presidential Citation. Panel discussions highlighted an array of subjects from interviews with Apollo engineers to local surf history. Presenters came from all parts of the state offering lectures on history related topics pertaining to Florida agriculture, film, literature,journalism, culture and more. As part of this event, attendees were treated to tours of Kennedy Space Center, Brevard Museum of History and Natural Science, the Moore Cultural Center and the Library of Florida History—the latter of which was just placed on the National Register of Historic Places. The Symposium closed with a keynote presentation by former astronaut and Senior VP of External Relations and Economic Development at FIT, Winston Scott. Staff is grateful to have had this opportunity so close to [Picture of Ribbon-cutting event.] home and that the Florida Historical Society chose Cape Canaveral for this event, giving a nod to our City's rich cultural legacy. To view more photos and review highlights from the event, please visit: https://myfloridahistory.org. Friday Fest Join us on Friday, June 7th on Taylor and Poinsettia Avenues for Cape Canaveral's favorite event. Great food, unique merchandise and music from local legends The Wild Card Band are sure to make for a special evening. A ribbon-cutting for Rover's Space is rescheduled for this evening, so get a costume for your best friend and join us at the City Hall plaza at 5:30 p.m. where we'll take a"doggie walk" and gather to celebrate this amazing new amenity. A "queen and king" of each side of the park will be crowned prior to entering the space (See attached). Economic Development Department Multi-Generational Facility • The Architect has indicated the final construction plans will be submitted next week. After review and comments, the final submittal, the Bid Set, will be presented in coming weeks. Staff will coordinate a timeline for putting the project out to bid and place the project on the customary bid platforms. The project will be Open Bid. Other Items of Local Interest • City Council Meeting - Food Truck Discussion Item: Staff provided a report of a sampling (11) of the City's non-franchised restaurants. The results: approximately 80% of them were against the City allowing food trucks to have the same rights as restaurants. The discussion item was tabled. • Completed required Continuing Education for Building Official, Plans Examiner, Building Inspector State Licensure. • Continued discussions with newly appointed Space Coast Office of Tourism Executive Director in furtherance of establishing an ongoing City of Cape Canaveral Recognition Program. The City has historically been overlooked by the office, which expends Brevard County's 5% Hotel Bed Tax through its Tourism Development Council (TDC). Staff stressed the message of"distinction and inclusiveness" - that we need the City of Cape Canaveral to be labelled individually AND be included in the ever-evolving stories of Brevard Communities. • Director will be out of the office from June 3-21, 2019. No Economic Development Weekly Updates will be produced during the month of June. • Business Tax Receipts issued: o Legend Smoke Shop 2 o Bob's Upholstery [BCSO Shield logo] Brevard County Sheriff's Office BCSO Canaveral Precinct 111 Polk Avenue Cape Canaveral, FL 32920 Emergency Dial 9-1-1 Non-Emergency(321) 633-7162 Office (321) 868-1113 * BCSO Animal Services is responsible for dealing with stray dogs and cats* Contact BCSO Animal Services at (321) 633-2024. Pet Safety It's summertime so here is a quick reminder from "Junny" about how to keep your children and pets safe in this Florida heat!! Go to: BrevardCountySheriff/videos [Video/Pic of:] Brevard County Sheriff's Office, Florida (Official) May 19 at 5:48 PM WEEKLY CRIME PREVENTION MESSAGE FROM THE DESK OF SHERIFF WAYNE IVEY It's summertime so here is a quick reminder from "Junny" about how to keep your children and pets safe in this Florida heat!" Below are samplings of the actions taken by Canaveral deputies during this reporting period. 19-00177310 No violations observed. Beach Patrol 19-00177390 Douglas Hatehinson, W/M, 01/19/1979, was trespassed from the Cocoa Palms Trespass Mobile Home Park. 19-00177493 Kajel Patel, UM, 12/22/1988, was trespassed from Yogi's Liquor Shop. Trespass 19-00179252 No violations observed. Beach Patrol 19-00179680 No violations observed. Beach Patrol 19-00179875 Subsequent to a traffic stop, Christian Ruiz, H/M, 08/10/1981, was arrested for DUI Arrest DUI. 19-00179910 Subsequent to a traffic stop, Robert Williams,W/M, 12/15/1960,was arrested DUI Arrest for DUI. 19-00180862 After a reported verbal altercation, Mario Sosa, H/M, 12/25/1974, was Trespass trespassed from the business, Just Slide In, located at 7090 North Atlantic Avenue. 19-00181126 Subsequent to a traffic stop, Vilma Streeter, H/F, 03/07/1973, was arrested for DUI Arrest DUI. 19-00181949 After making contact with Mary M. Robert, W/F, 11/05/1971, it was Warrant Arrest confirmed that she had an Out of County Warrant pending. 19-00182497 Subsequent to a traffic stop, Robert Vosnick, W/M, 05/08/1969, was arrested DUI Arrest for DUI. 19-00182511 Subsequent to a traffic stop, Eric J. Collazo, W/M, 12/24/1984, was arrested Open Container for an ordinance violation of Open Container in a Motor Vehicle. Arrest 19-00183824 Subsequent to a traffic stop, Antwan Thomas, B/M, 12/22/1979,was arrested DUI Arrest for DUI. 19-184255 No violations observed. Beach Patrol 19-00185220 Subsequent to a traffic stop,Nicole J. Smith, W/F, 12/04/1962, was arrested DUI Arrest for DUI. 19-00185396 Subsequent to a traffic stop, Wesley Peter, W/M, 10/25/1977, was arrested for DUI Arrest DUI. [Fire Shield of:] Canaveral Fire RESCUE Canaveral Fire Rescue Emergency Dial 9-1-1 Station #1: 190 Jackson Avenue • Cape Canaveral, Florida 32920 (321) 783-4777 • Fax: (321) 783-5398 Station #2: 8970 Columbia Road • Cape Canaveral, Florida 32920 (321) 783-4424 • Fax: (321) 783-4887 1. Weekly meeting with BCSO and Port Public Safety. 2. City Council and Port Commission meetings. 3. Space Coast Human Resources meeting. 4. Conference call with ESO solutions on new software. 5. Training on new reporting software. 6. Pump operation and company training for shift personnel. 7. Annual employee physicals (continuing). 8. Additional coverage provided for the 10th Annual Boat Races. 9. Personnel responded to 64 calls for emergency service, including two vehicle accidents and one mutual aid structure fire on Merritt Island. 10. Prevention conducted 25 new, 11 follow-up, eight new construction inspections. Additionally, they conducted four new plan reviews and responded to six public requests. Contact your City Departments + Services City Hall Community Development BCSO Cape Canaveral Precinct Physical Address 100 Polk Avenue 111 Polk Avenue 100 Polk Avenue Cape Canaveral, FL 32920 Cape Canaveral, FL 32920 Cape Canaveral, FL 32920 (321) 868-1222 Fax (321) 868-1247 Emergency: Dial 9-1-1 Mailing Address City of Cape Canaveral Culture and Leisure Services Non-Emergency: P.O. Box 326 7300 N. Atlantic Avenue (321) 633-7162 Cape Canaveral, FL 32920 Cape Canaveral,FL 32920 (321) 868-1226 Office: (321) 868-1113 General Information Fax (321) 868-1227 Phone (321) 868-1220 Cane Canaveral Public Library info@cityofcapecanaveral.org Community Services 201 Polk Avenue 601 Thurm Boulevard Cape Canaveral, FL 32920 Business Hours Cape Canaveral, FL 32920 (321) 868-1101 8:30 a.m.-5:00 p.m. (321) 868-1240 Fax (321) 868-1233 Canaveral Fire Rescue City Manager 190 Jackson Avenue 100 Polk Avenue Economic Development Cape Canaveral, FL 32920 Cape Canaveral, FL 32920 100 Polk Avenue (321) 868-1220 Cape Canaveral, FL 32920 Emergency: Dial 9-1-1 Fax (321) 868-1248 (321) 868-1220 Fax (321) 868-1248 Office (321) 783-4424 City Clerk's Office 100 Polk Avenue Human Resources 2-1-1 Brevard Cape Canaveral, FL 32920 100 Polk Avenue 2-1-1 Brevard Inc. is a private, not- (321) 868-1220 Cape Canaveral,FL 32920 for-profit organization serving Fax (321) 868-1248 (321) 868-1220 Brevard County, Florida. For more Fax (321) 868-1248 than 40 years, they have operated a City Council telephone-based helpline offering City of Cape Canaveral Report a Concern crisis intervention and information P.O. Box 326 Residents who wish to report and referral services, 24 hours a Cape Canaveral, FL 32920 anonymous concerns may do so day via: Mayor Hoog b.hoog@cityofcapecanaveral.org Phone: Mayor Pro Tem Mike Brown (321) 868-1231 m.brown@cityofcapecanaveral.org Council Member Morrison Or by mail at: w.morrison@cityofcapecanaveral.org P.O. Box 326 Council Member Randels Cape Canaveral, FL 32920 r.randels@cityofcapecanaveral.org Council Member Raymond a.raymond@cityofcapecanaveral.org John DeLeo, Administrative/Financial Director P.O. Box 326 Cape Canaveral, FL 32920 [Letterhead of:] (321) 868-1230 City of Cape Canaveral (321) 868-1248 fax j.deleo@cityofcapecanaveral.org Memo TO: The Honorable Mayor and Members of the City Council VIA: David L. Greene, City Manager [initials] FROM: John DeLeo, Administrative/Financial Services Director [initials] DATE: May 24, 2019 RE: Monthly Financial Report—April 2019 Staff is pleased to present the Monthly Financial Report for the period ending April 30, 2019. At this point in the Fiscal Year, the Year to Date Actuals should be 58.3% of the total annual budget. Total General Fund Departmental costs are under target at 42.4%. Administrative Services is running under target at 49.1%. Fire Rescue and Protective Services combined costs are under cost by .2%. Community and Economic Development and Building and Code Enforcement are under costs by 20.8%. Leisure Services is 5.2% below target. Non-Departmental expenditures are slightly above budgetary projections at 58.9%. The Community Redevelopment Agency(CRA) has incurred $847,793 in expenses for the current Fiscal Year; $737,958 represents the repayment of annual debt service. Wastewater Fund overall costs are under target by 3.6%. The Stormwater Fund is under target by 26.8%. The Enterprise Capital Fund is under target at 27.6%. The City's General Fund investments total $9,776,483.86; Special Revenue investments total $321,361.73; and Enterprise Fund investments total $743,367.41. The Grand total of all investments is $10,841,213.00. The Annual Rate of Return for each Investment is attached. If you have questions or wish anything additional, please contact me. City of Cape Canaveral Fund Narrative Period Ended April 30, 2019 Revenue Ad Valorem Tax To date, the City has received 97.5% of its ad valorem revenue. The City saw a spike in this revenue source during the month of December. To date, we have received most of the budgeted ad valorem revenue and the balance will trickle in during the months of May and June. Local Option Gas Tax This amount represents an accrual for March and April based on actual collections for October through February. Fiscal Year 2018-19 budget is slightly more than Fiscal Year 2017-18. Franchise Fees, Utility Service Taxes and Communications Service Tax This amount represents an accrual for February and March based on actual collections for October through February. This revenue is below target at this point, however, this trend should improve. Permits and Licenses Permits and Licenses are above target at 96.3%. This is a direct result of an improved real estate climate resulting in an increase in building permits. State Shared Revenues This amount represents an accrual for March and April based on actual collections for October through February. This revenue source is below target at 56.2%. Garbage and Recycling Revenues This amount represents collections for the months of October through April. This revenue line is slightly under target at 57.3%. This revenue source, however, tends to fluctuate from month to month. Recreation Fees (Leisure Services) Recreation Fees are above target at 68%. This revenue source will continue to pick up as the year progresses and additional activities commence. Friday Fest continues to be a big success for the City. Investment Income Investment Income is above target at 136.4%. This is due to interest received from the maturity of a Term Series CD. Utility Operating Income (Wastewater Fund) Utility Operating Income is above target at 59.8%. Stormwater Utility Fees (Stormwater Fund) Stormwater Utility Fees are slightly below target at 54.4%; however, this revenue source does fluctuate so any shortfall could be easily made up. City of Cape Canaveral Statement of Revenues&Expenditures Period Ended April 30, 2019 GENERAL FUND FY 2018-2019 YTD %OF TARGET BUDGET ACTUAL BUDGET ACTUAL REVENUE Cash Forward $714,776 $200,000 28.0% N/A Cash Forward-R&R 320,000 - 0.0% N/A Ad Valorem Taxes 4,391,937 4,283,043 97.5% 2,561,963 Local Option Gas Tax 359,493 205,914 57.3% 209,704 Franchise Fees 857,793 447,955 52.2% 500,379 Utility Taxes 1,260,225 692,633 55.0% 735,131 Communications Service Tax 469,873 258,966 55.1% 274,093 Permits&Licenses 423,152 407,394 96.3% 246,839 Impact Fees 10,200 460 4.5% 5,950 Federal Grants - - 0.0% - State Grants 50,000 - 0.0% 29,167 State Shared Revenue 953,883 535,657 56.2% 556,432 Local Shared Revenue 128,000 128,000 100.0% 74,667 Charges for Services 31,410 14,330 45.6% 18,323 Garbage&Recycling Revenue 1,141,781 653,989 57.3% 666,039 Recreation Fees 92,125 62,639 68.0% 53,740 Fines&Forfeitures 19,900 211,154 1061.1% 11,608 Interest Income 63,960 87,230 136.4% 37,310 Fire Hydrant Rental Fee 73,573 43,590 59.2% 42,918 Miscellaneous Revenue 100,350 119,511 119.1% 58,538 Transfer from School Guard Crossing Fund 2,385 - 0.0% 1,391 Transfer from CC Redevelopment Fund 685,634 685,634 100.0% 399,953 Contribution from Wastewater Fund 691,442 403,341 58.3% 403,341 Contribution from Stormwater Fund 19,566 11,414 58.3% 11,414 Loan Proceeds 4,600,000 - 0.0% 2,683,333 TOTAL REVENUES $17,461,458 $9,452,854 54.1% $ 6,898,898 EXPENDITURE Legislative $32,505 $11,710 36.0% $ 18,961 Administrative Services 509,648 250,130 49.1% 297,295 Community Development 277,732 141,308 50.9% 162,010 Protective Services 2,882,653 1,731,686 60.1% 1,681,548 Fire/Rescue Services 2,077,985 1,178,693 56.7% 1,212,158 Building&Code Enforcement 485,023 248,462 51.2% 282,930 Infrastructure Maintenance 1,104,717 475,488 43.0% 644,418 Economic Development 150,002 77,934 52.0% 87,501 Leisure Services 727,238 385,932 53.1% 424,222 Community Engagement 214,320 66,913 31.2% 125,020 Legal Services 265,600 132,276 49.8% 154,933 Solid Waste 1,137,610 738,436 64.9% 663,606 Debt Service 1,291,428 1,210,868 93.8% 753,333 Non-Departmental 1,283,664 756,648 58.9% 748,804 Transfer to Community Redevelopment Agency 4,600,000 - 0.0% 2,683,333 Transfer to Capital Construction Fund - - 0.0% - Contingency* 421,333 - 0.0% N/A TOTAL EXPENDITURES $17,461,458 $7,406,481 42.4% $ 9,940,073 Excess of Revenues Over / (Under) Expenditures $2,046,373 *April Transfer: $40,000 BS&A Hardware and Software Conversion Page 1 of 5 City of Cape Canaveral Statement of Revenues & Expenditures Period Ended April 30, 2019 POLICE EDUCATION FUND FY 2018-2019 YTD %OF TARGET BUDGET ACTUAL BUDGET ACTUAL REVENUE Police Education Income $990 $407 41.1% $578 Interest Income 194 161 83.2% 113 TOTAL REVENUES $1,184 $569 48.0% $691 EXPENDITURE Education&Training $- $- 0.0% $- Contingency 1,184 - 0.0% N/A TOTAL EXPENDITURES $1,184 $- 0.0% $- Excess of Revenues Over / (Under) Expenditures $569 FIRE PROTECTION FUND FY 2018-2019 YTD %OF TARGET BUDGET ACTUAL BUDGET ACTUAL REVENUE Cash Forward R&R $- $- 0.0% $- Interest Income 144 101 70.0% 84 Impact Fees - - 0.0% - Net Increase (decrease) in FMV - - 0.0% - TOTAL REVENUES $144 $101 70.0% $84 EXPENDITURE Transfer to General Fund $- $- 0.0% N/A Contingency 144 - 0.0% N/A TOTAL EXPENDITURES $144 $ - 0.0% $- Excess of Revenues Over / (Under) Expenditures $101 SCHOOL CROSSING GUARD FUND FY 2018-2019 YTD %OF TARGET BUDGET ACTUAL BUDGET ACTUAL REVENUE Cash Forward $1,574 $- 0.0% N/A Parking Fine Surcharge 750 440 58.7% 438 Interest Income 61 - 0.0% 36 TOTAL REVENUES $2,385 $440 18.5% $473 EXPENDITURE Transfer to General Fund $2,385 $- 0.0% $1,391 Contingency - - 0.0% N/A TOTAL EXPENDITURES $2,385 $- 0.0% $1,391 Excess of Revenues Over / (Under) Expenditures $440 Page 2 of 5 City of Cape Canaveral Statement of Revenues & Expenditures Period Ended April 30, 2019 LIBRARY FUND FY 2018-2019 YTD %OF TARGET BUDGET ACTUAL BUDGET ACTUAL REVENUE Cash Forward $- $- 0.0% $- Ad Valorem Taxes 68,430 66,741 97.5% 39,918 Ad Valorem Tax Delinquent 50 29 58.6% 29 Tax Penalty Income 60 33 54.7% 35 Interest Income 4,968 4,127 83.1% 2,898 Interest-Library Impact Fees - - 0.0% - Interest-Tax Collections 42 52 123.1% 25 Net Increase (decrease) in FMV - - 0.0% - Impact Fees-Library - 80 0.0% - Miscellaneous Revenue - - 0.0% - Transfer from Capital Construction Fund - - 0.0% - TOTAL REVENUES $73,550 $71,062 96.6% $ 42,904 EXPENDITURE Operating Expenses $34,850 $21,760 62.4% $ 20,329 Capital Purchases 31,200 21,088 67.6% 18,200 Contingency 7,500 - 0.0% N/A TOTAL EXPENDITURES $73,550 $42,848 58.3% $ 38,529 Excess of Revenues Over / (Under) Expenditures $28,215 CAPE CANAVERAL COMMUNITY REDEVELOPMENT AGENCY FY 2018-2019 YTD %OF TARGET BUDGET ACTUAL BUDGET ACTUAL REVENUE Cash Forward $66,659 $15,000 22.5% N/A Shared Revenue from Cape Canaveral 468,799 468,799 100.0% 273,466 Shared Revenue from Brevard County 468,799 468,799 100.0% 273,466 Interest Income - 355 0.0% - Net Increase (decrease) in FMV - - 0.0% - Transfer from General Fund 4,600,000 - 0.0% 2,683,333 TOTAL REVENUES $5,604,257 $952,953 17.0% $ 3,230,266 EXPENDITURE Operating Expenses $11,299 $13,224 117.0% $6,591 Capital Purchases $4,855,000 96,611 2.0% 2,832,083 Debt Service $737,958 737,958 100.0% 430,476 Transfer to N.Atlantic Ave.Imp.Fund - - 0.0% - Contingency - - 0.0% N/A TOTAL EXPENDITURES $5,604,257 $847,793 15.1% $ 3,269,150 Excess of Revenues Over / (Under) Expenditures $105,161 Page 3 of 5 City of Cape Canaveral Statement of Revenues & Expenditures Period Ended April 30, 2019 LAW ENFORCEMENT TRUST FUND FY 2018-2019 YTD %OF TARGET BUDGET ACTUAL BUDGET ACTUAL REVENUE Cash Forward $7,146 $4,100 57.4% N/A Contraband Income 1,000 - 0.0% 583 Interest-State 72 23 32.1% 42 Net Increase (decrease) in FMV - - 0.0% - TOTAL REVENUES $8,218 $4,123 50.2% $625 EXPENDITURE School Resource Officer $8,218 $4,108 50.0% $4,794 Contingency #N/A - #N/A N/A TOTAL EXPENDITURES #N/A $4,108 #N/A $4,794 Excess of Revenues Over / (Under) Expenditures $15 WASTEWATER ENTERPRISE FUND FY 2018-2019 YTD %OF TARGET BUDGET ACTUAL BUDGET ACTUAL REVENUE Cash Forward $1,165,223 $1,000,000 85.8% N/A St.John's River Water Mgmt Dist.Grant - - 0.0% - Utility Operating Income 3,861,325 2,310,943 59.8% 2,252,440 Utility Penalty Income 60,500 36,462 60.3% 35,292 Impact Fees - 699 0.0% - Reuse Hook-Up Fees 3,900 815 20.9% 2,275 Reclaimed Water Revenue 85,105 48,575 57.1% 49,645 Investment Income 9,780 8,785 89.8% 5,705 Sale of Fixed Assets 5,000 (122) -2.4% 2,917 Transfer from CC CRA Fund 52,324 52,324 100.0% 30,522 SRF Loan Proceeds 2,513,000 807,652 32.1% 1,465,917 Net Increase (decrease) in FMV - - 0.0% - TOTAL REVENUES $7,756,157 $4,266,134 55.0% $3,844,712 EXPENDITURE Personal Services $1,394,496 $719,870 51.6% $813,456 Operating Expenses 1,181,101 564,832 47.8% 688,976 Debt Service 498,308 255,758 51.3% 290,680 Contribution to General Fund 691,442 403,341 58.3% 403,341 Transfer to Enterprise Capital Fund 3,990,600 2,295,168 57.5% 2,327,850 Contingency 210 - 0.0% N/A TOTAL EXPENSES $7,756,157 $4,238,969 54.7% $4,524,302 Excess of Revenues Over / (Under) Expenses $27,164 *April Transfer: $3,800 Speciality Lab Equipment-CBOD Meter Page 4 of 5 City of Cape Canaveral Statement of Revenues & Expenditures Period Ended April 30, 2019 STORMWATER ENTERPRISE FUND FY 2018-2019 YTD %OF TARGET BUDGET ACTUAL BUDGET ACTUAL REVENUE Cash Forward $100,000 $- 0.0% N/A IRL Grant 11,000 - 0.0% - Dep Grant - - 0.0% - Stormwater Utility Fees 899,580 489,494 54.4% 524,755 Investment Income 6,060 1,034 17.1% 3,535 SRF Loan Proceeds - - 0.0% - Net Increase(decrease)in FMV - - 0.0% - TOTAL REVENUES $1,016,640 $490,527 48.2% $ 528,290 EXPENDITURE Personal Services $212,919 $112,862 53.0% $ 124,203 Operating Expenses 225,319 120,522 53.5% 131,436 Contribution to General Fund 19,566 11,414 58.3% 11,414 Transfer to Enterprise Capital Fund 303,600 75,000 24.7% 177,100 Contingency 255,236 - 0.0% N/A TOTAL EXPENSES $1,016,640 $319,798 31.5% $ 444,152 Excess of Revenues Over/(Under)Expenses $170,730 ENTERPRISE CAPITAL FUND FY 2018-2019 YTD %OF TARGET BUDGET ACTUAL BUDGET ACTUAL REVENUE Transfer from Wastewater Fund $3,990,600 2,295,168 57.5% $ 2,327,850 Transfer from Stormwater Fund 303,600 75,000 24.7% 177,100 SRF Loan Proceeds - - 0.0% - TOTAL REVENUES $4,294,200 $2,370,168 55.2% $ 2,504,950 EXPENDITURE Capital-Wastewater $3,990,600 $1,319,301 33.1% $ 2,327,850 Capital-Stormwater 303,600 - 0.0% 177,100 TOTAL EXPENSES $4,294,200 $1,319,301 30.7% $ 2,504,950 Excess of Revenues Over/(Under)Expenses $1,050,867 Page 5 of 5 Florida State Treasury- Special Purpose Investment Account (SPIA) & FL SAFE As of April 30,2019 the following funds were invested with the State of Florida Division of Treasury,with a rate of return of 2.81% Interest earned for the month: $ 12,994.52 General Fund Restricted (by outside party) Recycled Product $ - Cape Caribe-Tree Mitigation - Cape Caribe-N.Atlantic Ave. - Total Restricted $ - Committed (Constrained by Council) Fire Station Reserve $ - City Hall Reserve - Expansion Recreation 115,969.20 Expansion Police 31,501.51 Capital Equipment Renewal&Replacement 261,834.84 Total Committed $ 409,305.55 Assigned-General Fund Emergency Reserve 1,495,349.01 Unassigned 317,570.21 Total General Fund SPIA Investments: $ 2,222,224.77 Fl Safe General Fund Emergency Reserve-2.45% (average monthly) $ 1,295,893.65 Fl Safe Combined-Note 2017-2.45% (average monthly) $ 1,358,365.44 Fl Safe Combined-Bank United CD-2.5% & 2.4% (assigned) $ 4,900,000.00 $ 7,554,259.09 Total General Fund Florida Safe Investments: $ 7,554,259.09 1. Total General Fund Investments: 9,776,483.86 Special Revenue Funds Restricted (by outside party) Police Education Fund $ 11,759.39 Aerial Fund 7,337.79 School Crossing Guard Fund - Library Fund 115,332.40 Library Fund Restricted 185,249.35 Law Enforcement Trust Fund 1,682.81 North Atlantic Avenue Reserves: Investments-SPIA N.Atlantic Ave - Capital Expansion Funds: Fire Rescue Capital Expansion - General Government Capital Expansion - Total Restricted $ 321,361.73 Total Special Revenue Fund SPLA Investments: $ 321,361.73 Enterprise Funds Wastewater Fund: Wastewater General-Unrestricted $ 347,900.73 Wastewater Fund Renewal & Replacement 317,217.58 $ 665,118.31 Stormwater Fund: Stormwater Fund-Unrestricted $ 34,786.66 Stormwater Fund Renewal & Replacement 43,462.44 $ 78,249.10 Total Enterprise Fund SPIA Investments: $ 743,367.41 TOTAL SPIA & FLSAFE INVESTMENTS $ 10,841,213.00 CITY OF CAPE CANAVERAL COMMUNITY EVENT [Flyer/Graphics for June 7 - Friday Fest.] Issue 18.19 of The Weekly Update May 27, 2019 City of Cape Canaveral Pic of the Week! [Picture of:] Mayor Pro Tern Mike Brown presents the Proclamation declaring the week of May 18-25, 2019 as National Safe Boating Week to William Giers and Commander Lou Pernice, Flotilla 17-6, 7th District, United States Coast Guard Auxiliary. Share the knowledge - Tell at least one friend to read The Weekly Update!