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Home My WebLink AboutRE Gov Office - Download DataMia, please see attached. Joshua Joshua Surprenant Community Services Director j.surprenant@cityof <mailto:j.surprenant@cityofcapecanaveral.org> c <mailto:j.surprenant@cityofcapecanaveral.org> apecanaveral.org <mailto:j.surprenant@cityofcapecanaveral.org> Office: 321-868-1240 Ext. 403 Cell: 321-243-8750 Fax: 321-868-1233 601 Thurm Boulevard P.O. Box 326 Cape Canaveral, FL 32920 www.cityofcapecanaveral.org <http://www.cityofcapecanaveral.org/> From: Mia Goforth Sent: Monday, April 15, 2019 2:30 PM To: Joshua Surprenant <J.Surprenant@cityofcapecanaveral.org> Cc: Daniel LeFever <D.LeFever@cityofcapecanaveral.org> Subject: RE: Gov Office - "Download Data" Josh, Just to make sure, Did you review the content yourself to ensure code enforcement litigation cases are not included in this? Is that the way the date column came out? You didn’t change it accidentally in some way? If yes to all, I will release to the requestor. Thanks Mia From: Joshua Surprenant Sent: Monday, April 15, 2019 1:27 PM To: Mia Goforth <M.Goforth@cityofcapecanaveral.org <mailto:M.Goforth@cityofcapecanaveral.org> > Cc: Daniel LeFever <D.LeFever@cityofcapecanaveral.org <mailto:D.LeFever@cityofcapecanaveral.org> > Subject: Gov Office - "Download Data" Mia, Staff has contacted the current web services provider (GovOffice) in an effort to research Mr. Campbell's request for "a list of all captured Report A Concern submits to the city". We already knew that all data entered into the RAC web page web form is transmitted via email to the City. This is the same information the Deputy City Clerk was able to locate in Outlook using the Barracuda records system (455+ initial RAC submit emails). It has however been discovered that the initial submit data entered into the web form can also be pulled from the backend of the current website to create a new record in the form of a CSV file. The data includes the name, email, phone number, concern, IP address and record ID. The pulled data adds the IP address and a record ID, which are not included in the initial RAC submit email - very interesting data to be able to see. I have opened and reviewed the downloaded RAC CSV file, and applied basic formatting to wrap the text within the cells for ease of reading. The CSV file has been turned into an Excel file with the proper naming convention. I have attached the Excel file for your review, and use as a more efficient means of fulfilling Mr. Campbells' PRR for "a list of all captured Report A Concern submits to the city". If you feel it appropriate, please attach this email on your reply to Mr. Campbell (Cc - Council + Staff). Joshua Surprenant Community Services Director j.surprenant@cityofcapecanaveral.org <mailto:j.surprenant@cityofcapecanaveral.org> Office: (321) 868-1240 Ext. 403 Cell: (321) 243-8750 601 Thurm Blvd. P.O. Box 326 Cape Canaveral, FL 32920 www.cityofcapecanaveral.org <http://www.cityofcapecanaveral.org/> Florida has a very broad public records law. As a result, any written communication created or received by the City of Cape Canaveral officials and employees will be made available to the public and/or media upon request, unless otherwise exempt. Under Florida Law, email addresses are public records. If you do not want your email address released in response to a public-records request, do not send electronic email to this entity. Instead, contact our office by phone or in writing Florida has a very broad public records law. As a result, any written communication created or received by the City of Cape Canaveral officials and employees will be made available to the public and/or media upon request, unless otherwise exempt. Under Florida Law, email addresses are public records. If you do not want your email address released in response to a public-records request, do not send electronic email to this entity. Instead, contact our office by phone or in writing Florida has a very broad public records law. As a result, any written communication created or received by the City of Cape Canaveral officials and employees will be made available to the public and/or media upon request, unless otherwise exempt. Under Florida Law, email addresses are public records. If you do not want your email address released in response to a public-records request, do not send electronic email to this entity. Instead, contact our office by phone or in writing <https://WesMorrison.us12.list-manage.com/track/click?u=846a3463f5e6cf50 1c93ca7a5&id=79fef31c05&e=deefb1c15d> * TAKE ACTION: CLICK HERE to review and send an auto email to the entire Council to show your concerns for Item #2 <mailto:CouncilMembers@cityofcapecanaveral.org?subject=Oppose%20Item%20% 232-Fee%20Increases&body=Honorable%20Mayor%20%26%20Council%2C%0A%0APleas e%20oppose%20fee%20increases%20as%20proposed%20in%20Item%20%232%20of%20t he%20May%2021%2C%202019%2C%20City%20Council%20Agenda.%20%20We%20believe% 20that%20the%20current%20fees%20are%20sufficient.%0A%0AThank%20you%2C> * #3. Resolution No. 2019-09; becoming a member of the American Flood Coalition; providing for the repeal of prior inconsistent resolutions, severability, and an effective date. * I SUPPORT #3. This seems to be okay, and I will more than likely approve * Click here to Review Item #3 <https://WesMorrison.us12.list-manage.com/track/click?u=846a3463f5e6cf50 1c93ca7a5&id=aa5e891e22&e=deefb1c15d> * #4. Approve Work Squad Contract #W1140 with Amendment 1 changes between the Florida Department of Corrections and the City of Cape Canaveral in the amount of $57,497, and authorize City Manager to execute same. * I SUPPORT #4. This seems to be okay, and I will more than likely approve. * Click here to Review Item #4 <https://WesMorrison.us12.list-manage.com/track/click?u=846a3463f5e6cf50 1c93ca7a5&id=87eca2f5b6&e=deefb1c15d> * #5. Ordinance No. 09-2019 "Ending Certified Mail Requirements"; amending Section 110-28 of the City Code related to Due Process and Special Local Notice Requirements for certain zoning hearings; providing for the repeal of prior inconsistent ordinances and resolutions, incorporation into the code, severability and an effective date, second reading. * I OPPOSE #5. In my opinion, this ordinance change reduces transparency for our community by eliminating the requirements for an applicant wanting to change their zoning to send notifications by regular mail opposed to Certified Mail to property owners within 500 ft. Certified mail gives a very high level of assurance with a receipt, and it is needed for an issue as substantial as a zoning change. Regular mail provides a lower level of service and not worth the savings. City Staff has not presented alternative options to send Certified Mail at a lower cost. * Click here to Review Item #5 <https://WesMorrison.us12.list-manage.com/track/click?u=846a3463f5e6cf50 1c93ca7a5&id=458ffcb221&e=deefb1c15d> * TAKE ACTION: CLICK HERE to review, edit and send an auto pre-typed email to the entire Council to show your concerns for Item #5. <mailto:CouncilMembers@cityofcapecanaveral.org?subject=Oppose%20or%20Ame nd%20Item%235%20-Certified%20Mail&body=Honorable%20Mayor%20%26%20Council %2C%0A%0AI%20do%20not%20support%20reducing%20the%20requirement%20to%20se nd%20Certified%20Mail%20Notifications%20without%20presenting%20other%20o ptions%20to%20the%20Council%20that%20provides%20greater%20assurance%20th an%20regular%20mail.%20%20%20Please%20amend%20or%20oppose%20Item%20%235% 20of%20the%20May%2021%2C%202019%2C%20City%20Council%20Agenda%20to%20ensu re%20our%20residents%20and%20businesses%20receive%20the%20highest%20leve l%20of%20customer%20service%20for%20propsed%20zoning%20changes.%0A%0ATha nk%20you%2C> * #6. Ordinance No. 10-2019 "Impact Fee Deadline Shift"; amending the City Code regarding the payment of impact fees; providing for thmes New Roman&quŃ䈀貮齠༚䑸༭f">Florida has a very broad public records law. As a result, any written communication created or received by the City of Cape Canaveral officials and employees will be made available to the public and/or media upon request, unless otherwise exempt. Under Florida Law, email addresses are public records. If you do not want your email address released in response to a public-records request, do not send electronic email to this entity. Instead, contact our office by phone or in writing <o:p></o:p></span></p> </div> Florida has a very broad public records law. As a result, any written communication created or received by the City of Cape Canaveral officials and employees will be made available to the public and/or media upon request, unless otherwise exempt. Under Florida Law, email addresses are public records. If you do not want your email address released in response to a public-records request, do not send electronic email to this entity. Instead, contact our office by phone or in writing </body> </html>