HomeMy WebLinkAboutFlorida Bureau of Archaeological Research Loan Agreement: Irma Dugout Canoe FLORIDA DEPARTMENT OF STATE DIVISION OF HISTORICAL RESOURCES
FLORIDA B.A.R. LOAN AGREEMENT
Bureau of Archaeological Research To: David L. Greene, City Manager
Division of Historical Resources City of Cape Canaveral
Florida Department of State 100 Polk Avenue
2100 W Tennessee St. PO Box 326
Tallahassee,FL 32304
Cape Canaveral, FL 32920
(850)245-6324 FAX(850)245-6460
Attn:Marie Prentice Phone: (321) 868 — 1220, x 208
Loan Number: 2018.16 Loan Period: 09/28/2018 to 09/28/2019
Purpose of Loan: Irma Canoe Exhibit Renewable
Method of Shipment/Delivery: rented truck Number of Cartons: 2
Accession No. Quantity Description/Condition
17A.143.1.1 1 Irma dugout canoe
17.143.1.3 1 stern of Irma, dendrochronology sample
❑Continues on next sheet
Terms and Conditions of Agreement on reverse.
Auth rized and appro e _
Signature of Authorized Division Employee Date
All the above items were RECEIVED in good condition except as noted.I hereby agree to the terms and
conditions on the reverse.
Signature of Authorized Representative of Borrower - Date
All the above items were RETURNED in good condition except as noted.
Signature of Authorized Division Employee Date
HR 2E 270 889 Sheet 1 of 2
CONDITIONS FOR OUTGOING LOANS
1. PROTECTION
a) The borrower agrees to assume full responsibility for the safety of the borrowed objects during the period of the loan and to
return the objects in the same condition as received.
b) Objects must be exhibited in an adequately guarded space and protected from handling,damage,and theft with appropriate
railings,display cases,and/or other means.
c) Any damage,loss,or theft must be reported immediately to the lender. No cleaning, repair work,
re-framing,or other physical treatment will be done without permission of the lender.
d) All artifacts must remain in the possession of the borrower until returned to the lender. No artifacts
should be relocated without written consent of the lender.
2. TRANSPORTATION AND PACKING
Delivery and return of the borrowed artifacts are subject to prior approval by the lender. Packing and
transportation costs will be billed to the borrower. Original packing will be retained by the borrower and
used when returning the artifacts.
3. INSURANCE
Insurance in the amount of the value determined by the Division of Historical Resources must be placed on all loans and carried
in force by the borrower from the time the artifacts are removed from the Division
until the artifacts are returned in satisfactory condition. Coverage must be approved by the lender and the
borrower will be required to show written proof of coverage for loans whose total value is over$500.
4. EXTENSIONS,TERMINATION,OR CANCELLATION
a) Any extension of the loan period should be requested at least two weeks prior to the termination date of the loan.
b) If the borrower ceases to use the artifacts prior to the ending date of the loan,the lender should be notified,and the artifacts
returned as soon as possible.
c) The Division reserves the right to withdraw the loan at any time in the case of negligent handling by the borrower.
5. PHOTOGRAPHY
A loan approval does not automatically grant or confer rights to publish in any medium(including photography)the artifacts
involved. Publication of photographs of loaned artifacts is prohibited unless authorized in writing by the lender. Photography of
loaned artifacts is permitted unless prohibited in writing by the lender.
6. REPRODUCTION
Reproduction of loaned artifacts is prohibited unless authorized in writing by the lender.
7. CREDITS AND PUBLICITY
The lender will be credited for each loan in labels,catalogs,and publicity as follows:
Bureau of Archaeological Research,Division of Historical Resources,Florida Department of State
The lender is to receive two copies of any publication or catalog for which objects have been lent.
8. COSTS
All costs incident to the loan,including repairs and replacements resulting from damage,will be assumed by the borrower. In
the event repairs are necessary,such repairs shall be carried out as specified and approved by the lender.
9. SPECIFIC TO THIS LOAN:Borrower shall notify lender when loan items are relocated to refurbished City Hall