HomeMy WebLinkAboutMinutes 09-11-1990 •
MINUTES
CAPE CANAVERAL LIBRARY BOARD
SEPT. , 11th. , 1990
1. CALL TO ORDER:
The meeting was called to order by Chairman Grady at 4:02 p.m.
Board members present were: Chairman Grady; Vice-Chairperson E. Butte;
Pat Stenglein, Sect. ; Hilma Goff and Gerry Vavrek.
The following new Board members were welcomed by Chairman Grady:
William Blankenship and Harry Ernst.
Also present: Isabel Escapa, Library Director; Mayor Salomon; Councilman
Rocky Randels and Leo Nicholas.
11. MINUTES:
Motion by Ernestine Butte that the minutes be accepted as read. Seconded
by Hilma Goff.
111. DIRECTOR'S REPORT:
A. Monthly Statistical Review: A 15% decrease shown over this time last year.
B. Activities and Events:
7/18 Attended the ILL Workshop at Central Brevard Library Reference
center.
8/8 & 8/15 Attended ILL meeting as a member of committee to revise
procedure LS-5 Interlibrary Loan Requirements at CBLRC.
8/3 Attended Library Director's meeting at CBLRC.
8/16 Attended Brevard County Library Board meeting at CBLRC.
7/19 Ordered 39 cassettes from Baker & Taylor for the amount of $487.05
and purchased paperbacks from F.E.P for the amount of $742.00.
8/2 Ordered 189 books from Baker & Taylor for the amount of $1,021.00.
8/6 Purchased 108 books for the amount of $1,982.00.
8/8 Ordered 109 books from Baker & Taylor for $1,021.00.
C. Purchased Grzimek's Mammal Encyclopedia from McGraw-Hill for $500.00.
Also Gencise Dictionary of American Literary Biography and Major 20th.
Century Writers from Gale for $333.95. Also World Book Encyclopedia &
the Dictionary for $628.00. Purchased Reader's Adviser from Bowker
for $399.00.
D. Budget Transfer: As per 8/24 we had $16,547.13 in fines and fees. I had
to transfer $4,380.00 from this account to cover book and other
C C LIBRARY BOARD MINUTES SEPT. p/2
contracted services that had not been included in the original budget. As of
9/7 we have in the Fines & Fees Account the amount of $12,478.38. The fact
that this is the second year of the new building. I have to leave from this
account of $3000.00 for building maintenance. Next year, the third year, we
will have to leave $5,000.00 for the same purpose.
E. Janitorial Services: Mrs. Kathryn Stewart, Library Services Director, wrote a
letter to Upkeep Enterprises regarding the problem that the library was not being
cleaned properly and that the security alarm was not being properly set. Her
letter was dated July 27th. Their contract expires on September 30th. Janitorial
Services was put on bid for next year.
F. Fire Department: Vance Huker, Fire Inspector, made an inspection of our building
on August 7th. His recommendations were as follows: (a) To purchase a Knox box
as a repository for the Library entrance keys. This would include emergency
exit keys, fire alarm, electric panel and sprinkler room keys. The Fire Dept.
wants access to the building for the obvious reasons. The Fire Chief would be
the keyholder. (b) To get an annual permit for $5.00 from the City of Cape Canaveral
which is due every October. (c) To get an annual test certification
G. Hands Out: Mrs. Hilma Goff presented this to the Library. It is put out by the
Cape Canaveral Hospital and contains valuable information about its services.
We thank her kindly.
H. Wall in the Lobby Area: Mr. Leo Nicholas painted the wall and also placed a
board to protect it. Once more we must thank Mr. Nicholas for his many kindness's
to us. I have made arrangements with the Brevard County Library System maintenance
to put door-stoppers on the floor.
I. Brevard County Library System Services and Long-Range Goals for Library Servives
Division 1990-91 through 1994. (a) Revision of LS-5 Interlibrary Loan Requirements.
J. Internal Revenue Service: The I.R.S sent Cape Canaveral Library a certificate
of recognition for participating in the BLPO program.
K. Mr. Grady has alerted us to proper use of the Meeting Room. According to the
Orlando Sentinel, Oct. , 3rd. , 1989 , the Tampa Library was threatened by a suit
by a Prayer Group. The Library cannot be used for Religious meetings or Political.
L. Adult Program: (Fall Schedule). Friday afternoons there will be series of inform-
ative lectures and holiday craft demonstrations. Starting date is Oct. , 5, at 2pm.
M. Library Audit: We were audited by Johnny Street, Brevard County Library Auditor,
on August 28 & 29. He audited from October 1, 1988 to December 30, 1989. He
commended us for the way we keep our daily Receipts, Daily Log, Expenditures
Purchase Orders for books and equipment and invoices.
N. I would like to recommend that the Board approve the purchase of a personal
computer from the account of Fines & Fees. If it is approved by the Library
Board, I will then have to write a justification to Jim Deuel, Brevard County
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Information Systems. They will recommend hardware and software appropriate to
our needs. A new personal computer would make administration of the Library more
efficient.
0. Book Sale: A sign was put at the circulation desk asking for books and magazines
for our November sale. We have 11 boxes which will be stored in the Cape Canaveral
City Annex.
P. Bulletin Board & Display: Phillips Perry Chapter, DAR from Cocoa prepared our
monthly reference bulletin board this month. The theme is Constitution Week, which
will be celebrated Sept. 17 through 23 this year. The Central Brevard Rock Gem Club
did a display this month.
A copy of the Constitution in Braille is being exhibited in our Reference Room.
Q. In the County: Groundbreaking for Satellite Beach Public Library will be held
next Monday, September 17, 1990 at 5:30 p.m. We are cordially invited.
Palm Bay library plans are being revised by the architect.
R. United Order True Sisters: Fran Nathan, representing this organization, called to
find out if they could put a canister in the library to collect money. The money
would go to Cancer patients. Even though she told me that Cathy Sweinberg, Library
Operations Division Director, had given her permission, I told her that I had to
consult with my Library Board.
S. Cape Canaveral History: Mrs. Ann Thum presented six pictures to the Cape Canaveral
City to be placed in our meeting room.
T. I have a copy of the Cape Canaveral Library Board By-Laws for each Board member.
At this time, after some discussion, it was decided that no collection boxes other
than for contributions to the library, would be allowed in the library. Motion
by Ernestine Butte so states. Seconded by Tim Grady. Passed .
IV. NEW BUSINESS: There was a discussion about the purchase of a new personal
computer. Mr. Grady wanted clarification of state requirements for so doing.
Mrs. Escapa explained that the library would have its own choice of brand.
The latter must be compatible with the rest of the library system. Money to
come from Fines & Fees Fund.
Mr. Blankenship volunteered to head a committee to expedite this situation.
Mrs. Escapa would like to have the computer by the next fiscal year. Motion
by Ernestine Butte that Mr. Blankenship proceed with this matter. Sec. by
Tim Grady. Passed .
At this time a motion was made by Gerry Vavrek and seconded by Hilma Goff
that Mr. Leo Nicholas be commended and thanked for all his help to the Cape
Canaveral Library. Passed unanimously.
A book entitled,What I saw at the Revolution, by Peggy Noonan was presented
as a gift to the library by board member Gerry Vavrek.
There will be a County Library Meeting at the Cocoa Library Sept. ,13, 7:30 p.m
The next meeting of the C.C. Library Board will be Oct. ,9, at 2 p.m.
Meeting adjourned at 5:03 p.m.
Patricia Stenglein, Sect. Tim Grady, Chairman