HomeMy WebLinkAboutMinutes 08-21-2018 Budget WorkshopCAPE CANAVERAL CITY COUNCIL
BUDGET WORKSHOP MEETING
CITY HALL COUNCIL CHAMBERS
100 Polk Avenue, Cape Canaveral, Florida
TUESDAY
August 21, 2018
4:00 PM
MINUTES
CALL TO ORDER: The Chair called the Meeting to Order at 4:00 PM Mayor Pro Tem Brown
led the Pledge of Allegiance.
ROLL CALL:
Council Members Present:
Mayor Pro Tem Mike Brown
Mayor Bob Hoog
Council Member Wes Morrison
Council Member Rocky Randels
Council Member Angela Raymond
Others Present:
City Manager David L. Greene
City Clerk Mia Goforth
Administrative/Financial Services Director John DeLeo
Community Development Director David Dickey
Community Engagement/Deputy Public Works Services Director Joshua Surprenant
Culture& Leisure Services Director Gustavo Vergara
Capital Projects Director Jeff Ratliff
Economic Development Director Todd Morley
Public Works Services Director Debra Holliday
Financial Services Deputy Director Melinda Huser
Human Resources/Risk Management Director Jane Ross
Deputy City Clerk Daniel LeFever
Brevard County Sheriff's Office Lieutenant Ross Torquato
Canaveral Fire Rescue Assistant Chief/Fire Marshal John Cunningham
PUBLIC PARTICIPATION: Ray Osborne, 209 Holman Road, referred to an email he sent the
Mayor in 2015 inquiring how the City was going to adapt to climate change, if there will be any
budget appropriations for studies and whether there is a sustainability plan that can be viewed by
the citizens. City Manager Greene reported on City accomplishments related to sustainability
including the recent agreement with the Florida Depailaient of Environmental Protection to
receive grant funds of $67,000 for participation in a resiliency planning effort with the East Central
Florida Regional Planning Council; solar lighting on Ridgewood Avenue,N. Atlantic Avenue and
Columbia Drive; LED lighting used in other areas of the City; installation of electric vehicle
charging stations throughout the City for public use; the City owns an electric car and will be
replacing City vehicles with electric or hybrids in the future; silver ratings for both City Hall and
City of Cape Canaveral, Florida
City Council Budget Workshop Meeting
August 21, 2018
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Fire Station in the LEED certification system; the Coastal Element of the Comprehensive Plan has
been updated; the City's work with the FEMA Flood Insurance Program and low ISO Ratings for
fire at two (2) and flood insurance at three (3) and how the City is well ahead on stormwater with
the improvements made and Indian River Lagoon funds used to the extent that projects qualify.
Community Development Director Dickey stated a large component of the resiliency plan involves
public engagement and there will be ample opportunities for the public to participate in the process
as a community driven issue and confirmed the modification to the Comprehensive Plan triggered
by the Vulnerability Study, which is in the beginning stages. Mr. Dickey stated he would contact
Mr. Osborne. City Manager Greene advised Mr. Osborne and others should monitor the City
website and weekly updates for participation opportunities.
DISCUSSION:
1. Proposed Fiscal Year 2018/2019 Budget and Five (5) Year Capital Improvement Plan:
Discussion ensued and included the City Hall project, future projects and funding, Code
Enforcement staffing levels, current enforcement process and issues, adopting the latest
International Property Maintenance Code, the option to use a special magistrate to streamline
processes,business tax receipts and property owners,blighted properties, creation of a list of case
numbers and dates to update the community online, earmarking money for Indian River Lagoon
in the Capital Improvement Projects Master Plan,property owners and City easements, stormwater
filtration, misuse of the term "slush fund", the definition and the apology for using the term by
Council Member Morrison, City projects related to the Lagoon, including exfiltration, the Long
Point Road Project with no cost to the City, the St. John's River Water Management District and
scientific research, the benefit of touring Public Works Services facilities, advice to bring ideas
and requests to the City Manager or Directors, the Proposed Budget and Five (5) Year Capital
Improvement Plan policies and procedures related to operation, maintenance and administrative
costs and estimation of constructions projects such as City Hall, Fire Station and Multi-
Generational Facility and possible City Code change to better reflect financial policies and
procedures. Pennie Zuercher, 8657 Villanova Drive, explained how all government agencies are
required, according to the Governmental Accounting Standards Board and State law, to account
for capital funds separate from operating funds. She suggested allowing a section in the Budget
for a forecast of what operating costs will be going forward, warned against mixing the two funds
to avoid receiving an audit finding on the Budget and Ms. Zuercher offered to meet with Council
Member Morrison to review the requirements. Discussion continued regarding the frequency of
Council meetings, the need for more appropriate language directed at Staff, the purpose and
function of the audit with regard to the budget, policy, operations and controls, contingencies,
revenues, expenditures,budget transfers and adjustments and how Council is notified.
ADJOURNMENT:
There being no further business, the Meeting adjourned at 5:50 PM.
Mia Goforth, CMC, City Clerk Bob Hoog, Mayor