Loading...
HomeMy WebLinkAboutcocc_council_orientation_book_201712CITY COUNCIL MEMBER ORIENTATION 2017/2018 Page 1 of 4 City of Cape Canaveral The Between Sun and Sea City Council Member Orientation Table of Contents Tab 1 – General Information • Directory (phone number/extensions list) • Personnel Organizational Chart • Roles/Responsibilities Chart • Council Meeting Calendar • 2018 Holidays and other Notable Dates • Community Calendars • Map of the City • City Council Roster • Advisory Board Descriptions and Rosters Tab 2 – The City Council • Article II – City Council, Cape Canaveral, FL Code of Ordinances Tab 3 – City Manager’s Office • Council/Manager form of Government • Vision Statement and Report • Intergovernmental Initiatives (SCTPO, Regional MPO, etc.) • State Legislature and use of Lobbyist • Fire/Rescue Services • Protective Services • Overview of Support Services provided by Executive Assistant to the City Manager o Tracking and Addressing Council Member Concerns. o Meetings / Appointments with the City Manager o Business Cards, City Shirts/Lapel Pins, Name Tags and Office Supplies o Outgoing correspondence o Weekly Update o State of the City Report o Additional duties, as needed Tab 4 – City Attorney’s Office • Florida’s Code of Ethics and annual training requirements for same o Reporting requirements for gifts; financial disclosure • Government in the Sunshine o Availability of the Manual • Quasi-Judicial Proceedings/Ex Parte Communications • Voting Conflicts (F.S. 112.3143) and filing of Form 8B Page 2 of 4 Tab 5 – City Clerk’s Office • Overview of Role/Responsibilities/Duties and Key Projects • Sunshine Law and Public Records; City Code of Ordinances; Municipal Elections and Financial Disclosure (Form 1) • Corporate Secretary for City and Community Redevelopment Agency • Records Management Liaison Officer; Records Retention; Electronic Records Management System • Legislative and City Clerk’s Office Budgets • City Council Meetings: Minutes, Ordinances, Resolutions, Proclamations, Attendance at City Council Meetings/Meeting Schedule • Coordinating attendance at monthly meetings, conferences and other items • Bids/RFPs/RFQs • Advisory Board/Committee Member recruitment/appointments • Other helpful information Tab 6 – Administrative/Financial Services • Overview of Role/Responsibilities/Duties and Key Projects o Financial Reporting/Overview of Monthly Financials and Comprehensive Annual Financial Report (CAFR) o Overview of Budget, timing, workshop, Capital Improvement Program (CIP), Truth in Millage (TRIM), Rolled Back Rate, Debt and Financial Condition o Purchasing and Overview of Travel/Reimbursement Policy o Payroll/Distribution of Funds o Grant Administration o Accounts Payable o Accounts Receivable o Information/Telecommunications Technology including issuance of City Laptop, email address and key to City Hall Tab 7 – Human Resources/Risk Management • Overview of Role/Responsibilities/Duties and Key Projects o New Employee Recruitment o Newly Elected Officials o Employee Relations o Compensation and Benefits o Employee Development/Training o Employment Law Compliance o Risk Management o Emergency Recovery o Volunteers/Interns/Externs o Unemployment Claims Administration o City Policies and Programs o School Crossing Guards Page 3 of 4 Tab 8 – Community Development • Overview of Role/Responsibilities/Duties and Key Projects o Community Redevelopment Agency o Overview of the Comprehensive Plan; Key Elements; Status; Evaluation and Appraisal Report Requirements and Key Terms o Planning/Zoning Activities  Advisory Boards  A1A Economic Opportunity Overlay District  Brownfield Area  Nonconforming Densities  Vulnerability Analysis  Platting Requirements  Medical Marijuana  PACE Program o Building Division  Permits/Inspections  Business Tax Receipts  Code Enforcement Tab 9 – Community Engagement • Overview of Role/Responsibilities/Duties and Key Projects • Cape Canaveral Community Garden • Little Free Library • Little Free Pantry • Brand Initiative • Social Media • Report a Concern • Community Events, Meetings and Classes • Emergency Management Tab 10 – Economic Development • Overview of Role/Responsibilities/Duties and Key Projects o Overview of Marketing, Business Development Strategy/Focus o Overview of Branding Initiative o Public Information/Communication including contact with the Media, Press Releases Tab 11 – Culture and Leisure Services • Overview of Role/Responsibilities/Duties and Key Projects • Recreational Activities including the Comprehensive Plan Key Goals/Objectives of the Recreation Element • Cultural Activities/Special Events • City Parks • Social Media Outreach and Web Page Maintenance • Library Services Contract Administration Page 4 of 4 Tab 12 – Public Works Services • Overview of Role/Responsibilities/Duties and Key Projects • Contracted Services Compliance • Engineering Services • Emergency Repair Services • Bids and Quotes • Asset Management Tasks Operation & Maintenance (O&M) Tasks • Sustainability Parks and Green Space Areas Reclaimed Water Program Beach Improvements Lighting Improvements City Recycling Program • Infrastructure Maintenance Division • WWTP Operations/Maintenance Division • Collections Division Tab 13 – Capital Projects • Overview of Role/Responsibilities/Duties and Key Projects • Project Management and Administration • Stormwater Program Functions of the Stormwater Utility Improvement Projects TMDLs and the Banana River Lagoon BMAP • Grant Program Successful Grant Awards • Sustainability Program Parks and Green Space Areas Complete Streets Other Project Areas Page 1 of 2 TELEPHONE EXTENSIONS AS OF 12/08/2017 (Subject to Change) CITY HALL - 868-1220 First Name Last Name Extension Cheryl Puleo 232 City Council Workroom 201 Daniel LeFever 221 David Dickey 214 David Greene 211 Ed Lawson 235 Jane Ross 225 John DeLeo 230 Karen Kuhns 237 Lisa Day 211 Melinda Huser 237 Mia Goforth 220 Patsy Huffman 222 Todd Morley 330 COMMUNITY ENGAGEMENT- 868-1240 Joshua Surprenant 406 COMMUNITY DEVELOPMENT – 868-1222 Brian Palmer 16 Chris Robinson 13 Ginger Wright 17 Joe Maciejko 12 Karen Hutchinson 10 Mike German 14 Rich Mihalich 12 Robin Reiland 10 (David Dickey and Patsy Huffman have temporarily relocated to City Hall [above]) CULTURE & LEISURE SERVICES – 868-1226 Cordless 205 Gustavo Vergara 204 Molly Thomas 203 Patty Roth 201 Rec Leaders 203 PUBLIC WORKS SERVICES – 868-1240 Casey Bosse 418 Jeff Ratliff 404 Joshua Surprenant 406 June Clark 405 Mary Finneran 401 Ralph Lotspeich 403 BCSO – 747-9517/Non-Emergency: 868-1113 Amy Moody 747-9517 Don Barker (Lieutenant) 747-9517 Linda Moros (Commander) 747-9517 CFR – 783-4424 Dave Sargeant 202 Jeff Roberts 308 John Cunningham 303 Mary Haberthier 201 Tracy Braley 215 October 2017 Personnel Organizational Chart Contracted Services Fire/Rescue Services Dave Sargeant, Chief Protective Services Linda Moros, Commander Solid Waste Collection Services Waste Pro, Inc. Cultural Services Library Services Brevard County Community Development Director Sr. Secretary (2) Code Enforcement Officer(2 FT & 1 PT) Building Inspector Plans Examiner (2 PT) Economic Development Director Community Engagement Director Culture & Leisure Services Director Cultural Programs Manager Maintenance Specialist (1) Recreation. Coordinator (1) Clerical Assist. (1 PT) Rec. Leader (4 PT) Senior Secretary (1) IM Specialists (5) IM Workers (2) Utilities Mechanics (3) Plant Operator (5 FT & 2 PT) Public Works Services Director Capital Projects Director Instrumentation Tech (1) Data Coord./Reclaim Field Service (1)Deputy Finance Director (1) Capital Projects Human Resources Administrative Financial Services Community Engagement City Attorney’s Office Review Boards City Manager David L. Greene City of Cape Canaveral Personnel Organizational Chart FY 2017/18 Culture & Leisure Services Community Development City Clerk’s Office Economic Development Public Works Services School Crossing Guards (3 PT) Building/Code Enforcement Infrastructure Maintenance Supervisor Collections/ Reclaim Systems Supervisor WW Plant Operations Supervisor Regulatory, Laboratory Operations Environ. Analyst. City Clerk Administrative/ Financial Services Director Human Resources/ Risk Management Director Account. Tech. (1) Accountant (1) Deputy City Clerk (1) Executive Assistant to City Manager Sr. Secretary Building Official Procurement Specialist (1) Roles and Responsibilities Contracted Services Fire/Rescue Services Dave Sargeant, Chief Administration Emergency Services Prevention, Education & Emergency Management Protective Services Linda Moros, Commander Administration Support Services Community Services Law Enforcement Operations Solid Waste Collection Services Waste Pro, Inc. Solid Waste Recycling Electronic Waste Cultural Services Molly Thomas, Manager Cultural Programs Development Educational Programs Liaison Community Arts/Heritage Awareness Historical Research Library Services Brevard County Adult Services Children Services Reference Services Citizens of Cape Canaveral Capital Projects Jeff Ratliff, Dir. Grant Acquisition/Admin. Contracted Services Compliance Bids and Quotes Project Management Sustainability Planning Human Resources Jane Ross, Dir. Employee Relations Recruitment Facilities/Asset Risk Management Volunteer/Intern Coordination Labor Relations Risk Management Benefits Admin. Safety Programs Employee Dev. Training Administrative Financial Services John DeLeo, Dir. Financial Reporting Budget Payroll Procurement Fiscal Grant Admin. Accounts Payable Accounts Receivable Information Tech. Telecommunications Technology Community Engagement Josh Surprenant, Dir. City Branding Community Engagement Special Event Planning Web Admin. Social Media Graphic Design Neighborhood/ Community Partnerships Emergency Planning City Attorney’s Office Review Boards City Manager David L. Greene City Council Bob Hoog, Mayor; Mike Brown, Mayor Pro Tem; Wes Morrison, Council Member; Rocky Randels, Council Member; Angela Raymond, Council Member Culture & Leisure Services Gustavo Vergara, Dir. Recreational Activities Cultural Activities Special Events Parks/Activity Fields Event Promotion Community Development David Dickey, Dir. Development Redevelopment Planning/Zoning City Clerk’s Office Mia Goforth, City Clerk Elections Qualifying Custodian of Records Records Management and Retention City Council Meetings Conferences, Workshops & Agendas Economic Development Todd Morley, Dir. Public Information Officer Public Relations Marketing Economic Development Business Recruiting Public Works Services Ralph Lotspeich, Dir. Organizational/Cultural Change and Development School Crossing Guards Building/Code Enforcement Michael German, B.O. Building Permits Building Inspections Business Tax Receipts Licensing Code Enforcement Infrastructure Maintenance Tim Carlisle, Supervisor Facilities Maint. Streets/Right-of-Way Stormwater/ Drainage Maint. Collections/ Reclaim Systems Chris Barney, Supervisor Maintenance, Repair Installation of Collection Systems Plant Maint. Reclaim Inspections WW Plant Operations June Clark, Supervisor Plant Ops. Operator Training EPA/FDEP Plant Reporting Regulatory, Laboratory Operations Casey Bosse, Environ. Analyst. Laboratory Operations Regulatory Compliance Reclaim Water Testing Environ. Safety Training NELAC Accreditation City of Cape Canaveral 2018 City Council Regular Meeting Schedule and Tentative Budget Meeting Schedule Agenda Cut-off at 4:30PM Wednesday unless noted Agenda & Packet Due by Close of Business Council Meeting 6:00PM unless noted 1/2/2018 – Date Reserved* 1/3/2018 1/9/2018 1/16/2018 2/6/2018 – Date Reserved* 2/7/2018 2/13/2018 2/20/2018 3/6/2018 – Date Reserved* 3/7/2018 3/13/2018 3/20/2018 CRA Meeting 5:30 PM if needed 4/3/2018 – Date Reserved* 4/4/2018 4/10/2018 4/17/2018 5/1/2018 Date Reserved* 5/2/2018 5/8/2018 5/15/2018 6/5/2018 – Date Reserved* 6/6/2018 6/12/2018 6/19/2018 CRA Meeting 5:30 PM if needed 7/3/2018 – Date Reserved* 7/3/2018 (Tuesday) 7/10/2018 7/17/2018 Budget Workshop 5:00 PM 8/7/2018 – Date Reserved* 8/8/2018 8/14/2018 8/21/2018 Budget Workshop 5:00 PM if needed 9/4/2018 – Date Reserved* Week of Sept 4th - 7th – First Budget Hearing exact day/time TBD (9/3 is Labor Day) Note: Provided the dates Brevard County Commission and School Board meet do not conflict. Florida Law does not allow the City to hold meetings on the same day. 9/5/2018 9/11/2018 9/18/2018 CRA Meeting 5:30 PM Week of Sept 17th – 21st – Second Budget Hearing exact day/time TBD Note: Provided the dates Brevard County Commission and School Board meet do not conflict. Florida Law does not allow the City to hold meetings on the same day. 10/2/2018 – Date Reserved* 10/3/2018 10/9/2018 10/16/2018 11/8/2018 – Date Reserved* (Thursday) 11/7/2018 11/13/2018 11/20/2018 CRA Meeting 5:30 PM if needed 12/4/2018 – Date Reserved* 12/5/2018 12/11/2018 12/18/2018 * These dates are reserved if a meeting is necessary. Agendas will be published 1 week before the meeting. Approved by Council: 11/21/2017 City of Cape Canaveral 2018 Holidays and Other Notable Dates 01/01/2018 New Year’s Day City offices closed 01/15/2018 Martin Luther King Day City offices closed 02/19/2018 Presidents Day City offices closed 03/11/2018 Begin Day Light Savings Set clocks forward one hour & change smoke detector batteries 04/25/2018 Administrative Professional’s Day 05/28/2018 Memorial Day City offices closed 07/04/2018 Independence Day City offices closed 08/10/2018 Begin Municipal Election Qualifying Noon, at City Hall 08/24/2018 End Municipal Election Qualifying Noon, at City Hall 09/03/2018 Labor Day City offices closed 10/02/2018 National Night Out (BCSO) (tentative) Canaveral City Park (tentative) 10/16/2017 Boss’s Day 11/04/2018 End Daylight Savings Set clocks back one hour & change smoke detector batteries 11/06/2018 General Election Day 11/12/2018 Veterans Day (observed) City offices closed 11/22/2018 Thanksgiving Day City offices closed 11/23/2018 Day after Thanksgiving City offices closed 12/24/2018 Christmas Eve City offices closed 12/25/2018 Christmas Day City offices closed City of Cape Canaveral Community Calendars http://www.cityofcapecanaveral.org/calendar The Community Calendars page, including Calendars for City Meetings and Events and Classes, Activities and Court Times. These calendars are updated, when necessary, to update/cancel existing entries and post new entries. The City Clerk’s Office sends a reminder email at the beginning of each month to those individuals on the distribution list for City Council Meeting Agendas regarding the Calendars. RIVERSIDE DR JUSTAMERE RD MARBELLACTAZURELANEN AZURELANES BANANA RIVERBLVDAZURELANEWCENTRALBLVD MANNYLA HARBOR D R CORALDR SOLANA LAKEDRIMPER IAL BL VD A S T RO N A U TBLV D RIDGEWOODAVL AGO D RLI N D OWA YLAGUNAWAY P0RTSIDE A V E CLARAELIZABETH LN CHERIE DOWN LN SHORES OF ARTESIA COCOA PALMSSUNSET DREVELYN CTRIDGEWOOD AVECENTRAL B LVD A S T RO N A U T B L V D ORANGE AVPOINSETTA AV ADAMS A V POLK A V HARBORDR TYLER AV CORAL D R MAGNOLIAAVMADISON AV MONROE AV TAYLORAV PIERCEAV JEFFERSON AV BEACH PARKLN HARRISON A V GRANT A V HAYES AV WASHINGTONAV SEAPORT B LVD FILLMOREAV LINCOLN A V KING NEPTUNE LA TAFT AV SHOREWOOD D R JOHNSONAVNATLANTIC AV BUCHANAN A V CHANDLER ST ARTHUR AV GARFIELDAV SURF D R ATLANTISRD O C EANWOODSBLVDPARK RD CHRISTOPHER C O L U M B U S D R WILSON A VATLANTICAVCAROLINE S T JACK D R ROSALINDAVOAKLN BARLOW A V HARDING AV CENTERST MCKINLEY A VHERRING STJACKSON A V COLUMBIA D R CANAVERALBLVDGEORGE J KING BLVD CIR C LEDRT HURM BL V D INTERNATIONAL DR MANATEEBAYDR CLEVELANDAV CHALLENGERRD SCARVER S T CHURCH L A C O MMERCESTNCARVERST PALMS W E S T CARIBEDRCAPE SHORES DR CANAV E RALBEACHBLVDDISCOVERYRDJOE P L ROOSEVELT A V SOLANAS HORE SDRHOLMAN R DPUERTODELRIOCASABELLADR OCEANGARDENLN MARIACTTROPICBEAC HDROCEANPAR KLNHITCHING POSTRD ILEX CTBAYCTSEVILLACTVILLANOVARD O AKMANORDR LIVEOAKCT LINDSEYCTSEASHELL LAPOMPANOSTATLANTIC AVROSALINDAVJACKSON AV RIDGEWOOD AV City of Cape Canaveral Streets Map / City of Cape Canaveral Streets Map Map Prepared by Miller Legg & Associates, Inc. April7,2005 V:\Projects\2004\04-00170 General Planning Svcs\GIS\STREETS_NEW.mxd Data Source: Brevard County Property Appraiser Office.City of Cape Canaveral, Brevard County Government. NOT TO SCALE BAYSIDE DR. CITY OF CAPE CANAVERAL CITY COUNCIL REVISED 11/22/2017 Council meets every 3rd Tuesday Monthly at 6 PM City Hall Council Chambers, 100 Polk Avenue, Cape Canaveral, FL 32920 (1st Tuesdays are Reserved if a meeting is necessary) Five (5) Elected Officials / Three (3) Year Terms under City Code Article II, Section 2.02 No More than two (2) Consecutive Terms at a time/No Limit on total number of Terms - per City Charter passed by the Electorate on November 2, 2010 All City-business correspondence: City of Cape Canaveral P.O. Box 326 Cape Canaveral, FL 32920 or Call (321) 868-1220 x211 MEMBER TELEPHONE TERM EXPIRES MAYOR BOB HOOG 210 Jefferson Avenue b.hoog@cityofcapecanaveral.org (H) 783-8269 November 2018 MAYOR PRO TEM MIKE BROWN 562 Casa Bella Drive m.brown@cityofcapecanaveral.org (H) 302-3032 November 2019 COUNCIL MEMBER WES MORRISON 7640 Ridgewood Avenue w.morrison@cityofcapecanaveral.org (H) 593-2335 November 2020 COUNCIL MEMBER ROCKY RANDELS 308 East Central Boulevard P.O. Box 308 r.randels@cityofcapecanaveral.org (H) 784-5694 November 2019 COUNCIL MEMBER ANGELA RAYMOND 7048 Sevilla Court, #202 a.raymond@cityofcapecanaveral.org (H) 783-6094 November 2020 CITY OF CAPE CANAVERAL BRIEF DESCRIPTION OF VOLUNTEER ADVISORY BOARDS All meetings are held at the Cape Canaveral Library Meeting Room 201 Polk Avenue, Cape Canaveral, FL 32920. With the exception of the Construction Board of Adjustment and Appeals, all Boards are comprised of 7 members and serve 3 year terms of office with term limits of 2 consecutive terms on the same board, unless no other qualified applicants seek appointment. BOARD OF ADJUSTMENT: (City Code Section 110-26) Duties: Grant Special Exceptions and Variances; hear appeals regarding decisions made by the Staff. Board meets on Thursdays at 6:00 p.m. as necessary. BUSINESS AND ECONOMIC DEVELOPMENT BOARD: (City Code Section 22-26) Duties: shall serve as a citizen advisory committee; provide recommendations related to the implementation of the economic and business development policies established by the City; confer with and advise the City on all matters concerning the development of commerce. This Board meets quarterly on an as-needed basis. CODE ENFORCEMENT BOARD: (City Code Section 2-256) Duties: Examine cases presented by the City’s Code Enforcement Officer; also empowered to levy fines against citizens violating City codes. Board meets every month, on the Thursday following the Regular City Council meeting (Third Tuesday), at 6:00 p.m. COMMUNITY APPEARANCE BOARD: (City Code Section 22-36) Duties: Establish a harmonious appearance for proposed buildings or structures in the Community, assists in the creation of architectural design standards and meeting standards necessary to maintain the “Tree City” designation. Board meets as necessary, with preference being given to the first or third Wednesday of the month at 6:00 p.m. Applicants must also be qualified by reason of training or experience in art, architecture, community planning, land development, real estate or other relevant business or profession, or by reason of civic interest. CONSTRUCTION BOARD OF ADJUSTMENT & APPEALS: (City Code Section 82-32) Duties: Responsible for hearing appeals related to decisions of the City’s Building Official. Board meets on an as-needed basis. CULTURE AND LEISURE SERVICES BOARD: (City Code, Section 54-26) Duties: Advise on matters pertaining to cultural events, public parks and recreation. Board meets on the 4th Tuesday of every other month, at 5:30 p.m. LIBRARY BOARD: (City Code, Section 46-26) Duties: Advise and consult with the Librarian on the operation of the Library. Board meets the second Thursday of every other month at 2:00 p.m. PLANNING AND ZONING BOARD: (City Code, Section 58-26) Duties: Act in an advisory capacity in matters relating to Land Use, Zoning, Special Exceptions, site plans and proposed changes to the Land Development Regulations. Board meets the 2nd and 4th Wednesday of every month, at 6:00 p.m. BOARD OF ADJUSTMENT REVISED 12/08/2017 All Quasi-Judicial Board Members are Required Annually to File a Financial Disclosure Form. Forms are mailed directly to the Board Member’s home and it is the Board Member’s responsibility to file on time or will be subject to Penalty for not filing a timely report. No Vacancies (City Code Section 110-26) Duties: Consider Special Exceptions and Variances; hear appeals regarding decisions made by the Staff. Board meets on Thursdays at 6:00 p.m. as necessary. All Boards are comprised of 7 members, who serve 3 year terms of office with term limits of 2 consecutive terms on the same board, unless no other qualified applicants seek appointment. MEMBER TELEPHONE APPT DATE TERM EXPIRES CHAIRPERSON ARVO EILAU 550 Jackson Avenue (not eligible for another term after 10-1-18) (H) 868-0259 Current Term 04-17-15 Serving Since 04-21-09 10-01-18 VICE CHAIR GEORGE J. SWEETMAN 7200 Poinsetta Avenue (not eligible for another term after 10-1-19) (H) 868-7750 Current Term 09-20-16 Serving Since 01-06-09 10-01-19 LINDA M. BROWN 703 Solana Shores Drive, B407 (not eligible for another term after 10-1-20) (H) 799-0525 Current Term 09-19-17 Serving Since 04-21-09 10-01-20 JOE ELLIOTT 141 Aquarius Way, Apt. J (not eligible for another term after 10-1-20) (H) 799-0253 Current Term 09-19-17 Serving Since 11-18-14 10-01-20 DOUGLAS RAYMOND 7048 Sevilla Court, #202 (not eligible for another term after 10-1-18) (H) 783-6094 Current Term 09-22-15 Serving Since 05-05-09 10-01-18 JOSEPH TICHICH 610 Seaport Boulevard (eligible for another term after 10-1-19) (C) 576-5370 Current Term 09-20-16 Serving Since 09-20-16 10-01-19 DESMOND WASSELL 8903 Laguna Lane #504 (not eligible for another term after 10-1-20) (H) 613-5283 Current Term 09-19-17 Serving Since 04-15-14 10-01-20 BUSINESS & ECONOMIC DEVELOPMENT BOARD REVISED 12/08/2017 No vacancies (City Code Section 22-33) Duties: shall serve as a citizen advisory committee; provide recommendations related to the implementation of the economic and business development policies established by the City; confer with and advise the City on all matters concerning the development of commerce. This Board meets on an as needed basis. All Boards are comprised of 7 members, who serve 3 year terms of office with term limits of 2 consecutive terms on the same board, unless no other qualified applicants seek appointment. MEMBER TELEPHONE APPT DATE TERM EXPIRES CHAIRPERSON OMAR A. CAPELLAN 8501 Astronaut Boulevard, #5-315 (not eligible for another term after 11-1-19) 704-6243 Current Term 11-15-16 Serving Since 11-20-12 11-01-19 MARK DERMAN 134 Ocean Garden Lane (not eligible for another term after 11-1-20) 868-1003 Current Term 10-17-17 Serving Since 11-15-16 11-01-20 RON FOLENO 10090 South Tropical Trail Merritt Island, FL 32952 (eligible for another term after 11-1-18) 615-5149 Current Term 11-15-16 Serving Since 11-15-16 11-01-18 MICHAEL D. MOULTON 1665 Sandpiper Street Merritt Island, FL 32952 (eligible for another term after 11-1-19) (413) 663-0555 Current Term 11-15-16 Serving Since 11-15-16 11-01-19 JARED SAFT 9163 Point Cypress Drive Orlando, FL 32836 (eligible for another term after 11-1-20) (561) 927-9000 Current Term 06-20-17 Serving Since 06-20-17 11-01-20 ANDREW SERAFIN 703 Solana Shores Drive, #B304 (not eligible for another term after 11-1-18) 784-9448 Current Term 11-01-15 Serving Since 11-20-12 11-01-18 DON WILLIS 8964 Puerto Del Rio Drive, #301 (eligible for another term after 11-1-21) (336) 209-6873 Current Term 06-20-17 Serving Since 06-20-17 11-01-21 CODE ENFORCEMENT BOARD REVISED 12/08/2017 All Quasi-Judicial Board Members are Required Annually to File a Financial Disclosure Form. Forms are mailed directly to the Board Member’s home and it is the Board Member’s responsibility to file on time or will be subject to Penalty for not filing a timely report. No Vacancies (City Code Section 2-256) Duties: Examine cases presented by the City’s Code Enforcement Officer; also empowered to levy fines against citizens and place liens on properties violating City codes. Board meets every month, on the Thursday following the Regular City Council meeting (Third Tuesday), at 6:00 p.m. All Boards are comprised of 7 members, who serve 3 year terms of office with term limits of 2 consecutive terms on the same board, unless no other qualified applicants seek appointment. MEMBER TELEPHONE APPT DATE TERM EXPIRES CHAIRPERSON MARY K. RUSSELL 376 Harbor Drive (not eligible for another term after 10-1-18) (H) 784-0008 Current Term 10-01-15 Serving Since 07-16-85 10-01-18 VICE-CHAIRPERSON WALTER P. GODFREY, JR. 433 Johnson Avenue (not eligible for another term after 10-1-20) (H) 868-7890 Current Term 9-19-17 Serving Since 02-19-93 10-01-20 CHRISTOPHER C. CLONEY 550 Jackson Avenue, #303 (not eligible for another term after 10-1-20) (H) 868-7111 Current Term 09-19-17 Serving Since 04-15-14 10-01-20 PAULA COLLINS 8708 Bay Court (eligible for another term after 10-1-19) (H) 784-8256 Current Term 10-18-16 Serving Since 10-18-16 10-01-19 JAMES C. HALE 110 Washington Avenue (not eligible for another term after 10-1-19) (H) 783-4246 Current Term 09-20-16 Serving Since 03-19-02 10-01-19 CHARLES L. HARTLEY 399 Holman Road (eligible for another term after 10-1-18) (H) 783-8367 Current Term 05-17-16 Serving Since 05-17-16 10-01-18 INEZ STONE 555 Jackson Avenue (eligible for another term after 10-1-20) (H) 784-0973 Current Term 05-16-17 Serving Since 05-16-17 10-01-20 COMMUNITY APPEARANCE BOARD REVISED 12/08/2017 1 Vacancy (City Code Section 22-36) Duties: Establish a harmonious appearance for proposed buildings or structures in the Community; assists in the creation of architectural design standards and meeting standards necessary to maintain the “Tree City” designation. Board meets as necessary, with preference being given to the first or third Wednesday of the month at 6:00 p.m. Applicants must also be qualified by reason of training or experience in art, architecture, community planning, land development, real estate or other relevant business or profession, or by reason of civic interest. All Boards are comprised of 7 members, who serve 3 year terms of office with term limits of 2 consecutive terms on the same board, unless no other qualified applicants seek appointment. MEMBER TELEPHONE APPT DATE TERM EXPIRES CHAIRPERSON RANDY WASSERMAN 5801 N. Banana River Boulevard, #933 (not eligible for another term after 5-1-18) (H) 784-9875 Current Term 04-21-15 Serving Since 06-07-05 05-01-18 VICE CHAIRPERSON BOB NIENSTADT 355 Harbor Drive (not eligible for another term after 5-1-20) (H) 613-3085 Current Term 04-18-17 Serving Since 03-20-12 05-01-20 JALINDA COUDRIET 425 Buchanan Avenue, #209 (eligible for another term after 5-1-19) (C) 407-592-2939 Current Term 09-20-16 Serving Since 09-20-16 05-01-19 SANDRA LANHAM 138 Manny Lane (eligible for another term after 5-1-19) (H) 392-3810 Current Term 03-22-16 Serving Since 03-22-16 05-01-19 GAIL SWEET 8941 Lake Drive, #D304 (eligible for another term after 5-1-22) (H) 783-6946 Current Term 10-17-17 Serving Since 10-17-17 05-01-22 ELANA WHITEHEAD 619 Monroe Avenue (eligible for another term after 5-1-21) (H) 783-0857 Current Term 10-17-17 Serving Since 10-17-17 05-01-21 VACANCY 05-01-20 CONSTRUCTION BOARD OF ADJUSTMENT AND APPEALS REVISED 12/08/2017 All Quasi-Judicial Board Members are Required Annually to File a Financial Disclosure Form. Forms are mailed directly to the Board Member’s home and it is the Board Member’s responsibility to file on time or will be subject to Penalty for not filing a timely report. 4 Vacancies (City Code Section 82-32) Duties: Responsible for hearing appeals related to decisions of the City’s Building Official. Board meets on an as-needed basis. All meetings are held at the Cape Canaveral Library Meeting Room 201 Polk Avenue, Cape Canaveral, FL 32920. This Board is comprised of 5 members, who serve 3 year terms of office with term limits of 2 consecutive terms on the same board, unless no other qualified applicants seek appointment. MEMBER TELEPHONE APPT DATE TERM EXPIRES CHAIRPERSON VACANCY VICE CHAIR WILLIAM BUDESA 214 Jefferson Avenue (eligible for another term after 04-16-18) (H) 783-1928 Current Term 04-21-2015 Serving Since 04-16-2013 4-16-2018 VACANCY VACANCY VACANCY CULTURE AND LEISURE SERVICES BOARD REVISED 12/08/2017 No Vacancies (City Code, Section 54-26) Duties: Advise on matters pertaining to cultural events, public parks and recreation. Board meets on the 4th Tuesday of every other month, at 5:30 p.m. All meetings are held at the Cape Canaveral Library Meeting Room 201 Polk Avenue, Cape Canaveral, FL 32920. All Boards are comprised of 7 members, who serve 3 year terms of office with term limits of 2 consecutive terms on the same board, unless no other qualified applicants seek appointment. MEMBER TELEPHONE APPT DATE TERM EXPIRES CHAIRPERSON GENE PETRE 8487 Ridgewood Avenue (not eligible for another term after 10-1-19) (H) 783-4111 Current Term 09-20-16 Serving Since 05-20-03 10-01-19 VICE CHAIRPERSON DOUGLAS RAYMOND 7048 Sevilla Court, #202 (not eligible for another term after 10-1-19) (H) 783-6094 Current Term 09-20-16 Serving Since 03-02-10 10-01-19 JOHN DATTILO 231 Circle Drive, #3 (not eligible for another term after 10-1-18) (H) 783-2919 Current Term 10-01-15 Serving Since 01-17-95 10-01-18 MICKIE KELLUM 8910 Coquina Lane (not eligible for another term after 10-1-20) (H) 799-4425 Current Term 09-19-17 Serving Since 10-21-14 10-01-20 MAUREEN MICHEL 302 Lindsey Court (not eligible for another term after 10-1-20) (H) 613-3105 Current Term 09-19-17 Serving Since 02-19-13 10-01-20 BARRY SCHOENHOLZ 768 Lago Drive, #201 (not eligible for another term after 10-1-18) (H) 613-2246 Current Term 10-01-15 Serving Since 10-20-12 10-01-18 MARLENE WOODSIDE 732 Bayside Drive, #206 (not eligible for another term after 10-1-18) (H) 613-3105 Current Term 10-01-15 Serving Since 10-20-12 10-01-18 LIBRARY BOARD REVISED 12/08/2017 No Vacancies (City Code, Section 46-26) Duties: Advise and consult with the Librarian on the operation of the Library. Board meets the second Thursday of every other month at 2:00 p.m. All meetings are held at the Cape Canaveral Library Meeting Room 201 Polk Avenue, Cape Canaveral, FL 32920. All Boards are comprised of 7, who serve 3 year terms of office with term limits of 2 consecutive terms on the same board, unless no other qualified applicants seek appointment. MEMBER TELEPHONE APPT DATE TERM EXPIRES CHAIRPERSON MARILYN NICHOLAS 250 Harbor Drive (not eligible for another term after 10-01-18) (H) 783-8397 Current Term 10-01-15 Serving Since 12-07-10 10-01-18 VICE CHAIR ALDEN J. MOE 8914 Puerto Del Rio Drive, #201 (not eligible for another term after 10-01-20) (H) 613-5114 Current Term 09-19-17 Serving Since 02-18-14 10-01-20 SECRETARY THERESE ZYHOWSKI 425 Buchanan Avenue, #506 (eligible for another term after 10-01-19) (H) 613-5463 Current Term 10-18-16 Serving Since 10-18-16 10-01-19 JOANNA ATWOOD 184 Long Point Road (not eligible for another term after 10-01-20) (H) 783-2751 Current Term 09-19-17 Serving Since 05-06-80 10-01-20 MARY ERNST 8494 Ridgewood Avenue, #4305 (not eligible for another term after 10-01-20) (H) 783-1579 Current Term 09-19-17 Serving Since 05-20-03 10-01-20 LARRY HOLMES 266 Polk Avenue (eligible for another term after 10-01-19) (H) 613-3236 Current Term 07-19-16 Serving Since 07-19-16 10-01-19 EVAN WEISFELDT 316 Madison Avenue (eligible for another term after 10-01-19) (H) 292-1643 Current Term 09-20-16 Serving Since 09-20-16 10-01-19 PLANNING AND ZONING BOARD REVISED 12/08/2017 All Quasi-Judicial Board Members are Required Annually to File a Financial Disclosure Form. Forms are mailed directly to the Board Member’s home and it is the Board Member’s responsibility to file on time or will be subject to Penalty for not filing a timely report. No Vacancies (City Code, Section 110-3) Duties: make recommendations concerning re-zonings, special exceptions and site plans in accordance with the Code. Board meets the 2nd and 4th Wednesday at 6:00 p.m., as necessary. All meetings are held at the Cape Canaveral Library Meeting Room 201 Polk Avenue, Cape Canaveral, FL 32920. All Boards are comprised of 7, who serve 3 year terms of office with term limits of 2 consecutive terms on the same board, unless no other qualified applicants seek appointment. MEMBER TELEPHONE APPT DATE TERM EXPIRES CHAIRPERSON JOHN PRICE 161 Majestic Bay Ave, Unit 301 (not eligible for another term after 9-15-19) (H) 783-7311 Current Term 08-16-16 Serving Since 09-18-12 09-15-19 VICE CHAIRPERSON R. LAMAR RUSSELL 376 Harbor Drive (not eligible for another term after 9-15-19) (H) 784-0008 Current Term 08-16-16 Serving Since 05-06-80 09-15-19 OMAR A. CAPELLAN 8501 Astronaut Boulevard, #5-315 (eligible for another term after 9-15-20) (W) 576-1154 Current Term 8-15-17 Serving Since 8-15-17 09-15-20 ALBERT FRANKS, JR. 792 Bayside Drive (eligible for another term after 9-15-19) (H) 613-2517 Current Term 08-16-16 Serving Since 08-16-16 09-15-19 DR JOHN FREDRICKSON 8716 Croton Court (not eligible for another term after 9-15-18) SCHOOL BOARD REPRESENTATIVE TO THE CITY OF CAPE CANAVERAL LPA, as of 05-13-16 through 05-12-19 (H) 783-1972 Current Term 08-18-15 Serving Since 12-07-94 09-15-18 RONALD FRIEDMAN 742 Bayside Drive, #405 (not eligible for another term after 9-15-18) (H) 783-6524 Current Term 08-18-15 Serving Since 02-20-07 09-15-18 HARRY PEARSON 8703 Camelia Court (not eligible for another term after 9-15-20) (H) 868-1814 Current Term 08-15-17 Serving Since 12-06-05 09-15-20 ARTICLE II. - CITY COUNCIL Footnotes: --- (2) --- Charter reference— General powers and duties, § 2.01; composition, eligibility, terms, § 2.02; mayor, § 2.03; compensation, expenses, § 2.04; prohibitions, § 2.05; vacancies, forfeiture of office, filling of vacancies, § 2.06; judge of qualifications, § 2.07; city clerk, § 2.08; investigations, § 2.09; independent audit, § 2.10; procedure, § 2.11; action requiring an ordinance, § 2.12; ordinances in general, § 2.13; emergency ordinances, § 2.14; codes of technical regulations, § 2.15; authentication and recording, codification, printing of ordinances and resolutions, § 2.176. Cross reference— The mayor or city manager in the case of the absence of the mayor, or any available councilmember in the absence of the mayor and city manager, may declare a state of emergency, § 18-2. DIVISION 1. - GENERALLY Sec. 2-26. - Elections. All powers and duties of the city specified in the City Charter in the general laws of the state are vested in the city council. The city council is comprised of five members who are elected at large by the registered electors of the city. Two members are elected each year to three-year terms from a single ballot based on the two candidates receiving the greatest number of votes, except on every third year only one member, who is also the mayor, is elected to a three-year term. Further, should any general election include the election of a council person due to a vacancy in that office pursuant to article II, section 2.06, of the Charter, then the unexpired term shall be filled by the candidate receiving the third- greatest number of votes, or in third-year elections involving only the mayor, the election to the fill the vacancy shall be by separate ballot. Should more than one vacancy be filled at the election, then those receiving the greatest number of votes shall be declared elected for the longest terms. In the event that two or more persons receive an equal and highest number of votes for the same office, such persons shall draw lots to determine who shall be elected to the office in question per Section 100.181, Florida Statutes. (Code 1981, § 231.01; Ord. No. 35-93, § 1(231.01), 10-19-93; Ord. No. 01-2011, § 2, 4-19-11; Ord. No. 09- 2015, § 2, 9-22-15) Charter reference— Filling of vacancies, § 2.06; election of council members, § 6.03. Cross reference— Elections, ch. 26. Sec. 2-27. - Uncontested elections. If the number of candidates qualifying for an election which does not include city council positions resulting from vacancies of unexpired terms does not exceed the number of positions to be filled by the election, a general election shall not be held and each candidate shall take office for a full term. If the number of candidates qualifying for an election which includes city council positions resulting from [2] Cape Canaveral, FL Code of Ordinances (a) (b) (c) (d) (e) vacancies of unexpired terms does not exceed the number of positions to be filled by the election, each candidate shall file with the city clerk within ten days after the close of the qualifying period specified in section 26-3 a designation which specifies whether the term sought by the candidate is a full term or unexpired term of a vacancy. If such designations by all candidates do not produce an excess of candidates seeking full terms or vacant terms over the respective number of full terms or vacant terms, a general election shall not be held and candidates shall take office in accordance with results of the designations. If a candidate fails to make the designation in the time above stated, the candidate shall be deemed to have made a designation for a full term. (Ord. No. 35-93, § 2(231.02), 10-19-93) Sec. 2-28. - Code of conduct. In addition to adhering to the requirements of state law, all councilmembers shall commit to the following code of conduct by written affirmation, which shall remain on file with the city clerk, as follows: I affirm that the proper statutory and City Charter role of a councilmember, as with any elected member of a legislative body, is to act collectively, not individually, to set and/or revise and/or to apply the city's governing policies and that the city manager and staff administer such policies. I understand that a councilmember does not manage the affairs of the city. I will not intrude into daily operations or spheres of responsibility designated by Florida Statutes, City Code, and City Charter to the city manager as the chief executive officer; or undermine the city manager's lawful authority. Further, I understand that the city manager is responsible for administering the policy direction established by a majority vote of the city council and not the policy wishes of one individual councilmember. I will represent the interests of the entire city when making decisions and will rely upon available facts and my independent judgment. In my capacity as a councilmember, I will avoid conflicts of interest and avoid using my official position for personal, professional, or partisan gain. I will demonstrate dignity, respect, and courtesy toward those whom I am in contact with in my capacity as a councilmember. I will refrain from intimidation and ridicule of fellow councilmembers, city manager, city attorney, staff, citizens of the city, and city utility customers. Cape Canaveral, FL Code of Ordinances (f) (g) (h) (i) (j) (k) (l) In my capacity as a councilmember, I will refrain from inappropriate language including statements that are malicious, threatening, slanderous, disparaging, mean-spirited, vulgar or abusive. All disagreements, concerns or criticisms shall be framed in language that is in keeping with the dignity and professionalism of an elected official and the honor of the city council. I will focus on solving problems. I will maintain appropriate decorum and professional demeanor in the conduct of city business and work cooperatively and conscientiously with others as I request or receive information, examine data or weigh alternatives in the decision- making process. I will demonstrate patience and refrain from demanding, interruptive access to staff or immediate responses or services when requesting information that requires significant staff time in research, preparation or analysis or that will result in staff neglect of urgent duties. Such requests will be made through the city manager for scheduling and prioritizing through consensus of the city council. I will devote adequate time for preparation prior to city council meetings and as much as possible, I will be in attendance at such meetings and all other scheduled events where my participation is required. I will respect diversity and encourage the open expression of divergent ideas and opinions from fellow city councilmembers, city manager, city attorney, staff, citizens of Cape Canaveral, and city utility customers. I will listen actively and objectively to others' concerns or constructive criticisms. I will refrain from any individual action that could compromise lawfully authorized decisions of the city or the integrity of the city and my fellow councilmembers. I will delineate clearly for any audience whether I am acting or speaking as an individual citizen or in my capacity as a representative of the city. I will maintain in confidence any privileged or confidential information provided to me by the city and will not disclose such information publicly or to any person who has not been duly authorized by the city to receive such information, unless such disclosure is duly authorized by the city council or city manager or required by law. In addition, I will refrain from copying any written privileged or confidential documents provided to me by the city and will keep such documents in safekeeping. Further, upon leaving office or upon request by the city council or city manager, I will return to the city any privileged or confidential documents or materials provided to me by the city while serving on the city council. I will abide by all laws of the state applicable to my conduct as a councilmember, including, but not limited to, the Government in the Sunshine Law, the Florida Code of Ethics for Public Officers, and city rules of procedure and codes of conduct. Cape Canaveral, FL Code of Ordinances (m) (n) (o) (p) (q) (r) I will promote constructive relations in a positive climate with all city employees, city attorney, and city contractors and consultants consistent with my role as a councilmember, as a means to enhance the productivity and morale of the city. I will support the city manager's decision to employ the most qualified persons for staff positions. I will recognize the bona fide achievements of the city manager, staff, city attorney, city contractors and consultants, business partners, and other sharing in, and striving to achieve, the city's mission. I will enhance my knowledge and ability to contribute value to the city as a councilmember by keeping abreast of issues and trends that could affect the city through reading, continuing education and training. I will study policies and issues affecting the city, and will attend training programs if required by the city. My continuing goal will be to improve my performance as a councilmember. I will value and assist my fellow councilmembers by exchanging ideas, concerns, and knowledge through lawful means of communication. I will help build positive community support for the city's mission and the policies established by the city council. I will support and advocate for my beliefs, but will remain open to understanding the views of others. I recognize that I share in the responsibility for all city decisions and will accept the will of duly authorized decisions of the city council and city electorate. I understand that my first priority as a councilmember will always be to look out for the best interests of the citizens of the city and the public health, safety and welfare. I will seek to provide appropriate leadership that nurtures and motivates city citizens to be stakeholders in the affairs and achievements of the city. I will be accountable to the city council for violations of this code of conduct. (Ord. No. 09-2011, § 2, 10-18-11) Secs. 2-29—2-40. - Reserved. DIVISION 2. - COMPENSATION Footnotes: --- (3) --- Charter reference— Compensation, § 2.04. Sec. 2-41. - Established for councilmembers other than mayor. The compensation for the members of the city council other than the mayor shall be $2,400.00 per year. (Code 1981, § 311.02; Ord. No. 30-94, § 2, 8-2-94) [3] Cape Canaveral, FL Code of Ordinances (a) (1) (2) (3) Sec. 2-42. - Established for mayor. The compensation for the mayor shall be $3,200.00 per year. (Code 1981, § 311.01; Ord. No. 30-94, § 2, 8-2-94) Secs. 2-43—2-55. - Reserved. DIVISION 3. - MEETINGS Footnotes: --- (4) --- Charter reference— Meetings and other procedures, § 2.11. State Law reference— Public meetings, F.S. ch. 286. Sec. 2-56. - Regular meetings. The city council shall hold regular meetings on the third Tuesday of each month at 6:00 p.m. The city council may, on an as-needed basis, begin its regular meetings prior to 6:00 p.m. When the day fixed for any regular meeting falls upon a day designated by law as a legal national holiday, such meeting will not be held. Regular meetings may be otherwise postponed, canceled or rescheduled by consensus of the city council. All regular meetings shall be held in the place as designated by a majority of the council in open session. (Code 1981, § 271.02; Ord. No. 24-93, § 1(271.02), 8-17-93; Ord. No. 10-2009, § 2, 9-15-09; Ord. No. 01- 2011, § 2, 4-19-11; Ord. No. 10-2012, § 2, 7-17-12) Sec. 2-57. - Special meetings. A special meeting of the city council may be initiated by any of the following means: By an affirmative vote of a majority of the city council pursuant to the Charter, article II, section 2.11. By serving the city manager or the city clerk notice in writing and signed by a majority of the city council. The clerk shall immediately give verbal or written notice to each member of the council, stating the date and hour of the meeting and the purpose for which such meeting is called, and no other business shall be enacted at that meeting. The clerk in the notice of a special meeting initiated in this manner shall allow at least 24 hours to elapse between the call of the meeting and the date and hour of the meeting. Notice shall be posted at city hall and on the city website. [4] Cape Canaveral, FL Code of Ordinances (b) (a) (b) (c) By verbal notice to the city clerk or the city manager by a majority of the city council whenever an emergency exists which requires immediate action by the council. The clerk shall immediately attempt to give notice to each member of the council stating the hour of the meeting and the purpose for which such meeting is called, and no other business shall be enacted at that meeting. If, after reasonable diligence, it is impossible to give notice to each councilmember, such failure shall not affect the legality of the meeting. All special meetings shall be held in the city hall or such other place as designated by a majority of the council in open session and shall be open to the public and the press. (Code 1981, § 271.03; Ord. No. 04-2002, §§ 1, 2, 3-19-02; Ord. No. 01-2011, § 2, 4-19-11; Ord. No. 01-2011, § 2, 4-19-11) Sec. 2-58. - Workshop meetings. Workshop meetings may be called to informally discuss matters relating the [to] city business. Workshop meetings shall be held in the place so designated by council to be the locations of workshop meetings and shall be open to the public and press. Notice of workshop meetings shall be posted 24 hours in advance at the city hall and on the city website. Minutes of the workshop meeting shall be prepared and distributed to council members. (Code 1981, § 271.04; Ord. No. 23-93, § 1(271.04), 8-17-93; Ord. No. 26-95, § 1, 11-9-95; Ord. No. 04-2002, § 3, 3-19-02; Ord. No. 01-2011, § 2, 4-19-11) Sec. 2-59. - Preparation of ordinances and resolutions prior to meeting. All ordinances and resolutions prepared shall have a permanent reference number assigned prior to consideration by the council at any regular meeting. A copy of the ordinance or resolution for adoption at the regular meeting is furnished in the council agenda packet. (Code 1981, § 271.05(D); Ord. No. 04-2002, § 4, 3-19-02; Ord. No. 01-2011, § 2, 4-19-11) Cross reference— City clerk, § 2-116 et seq.; city attorney, § 2-126 et seq. Sec. 2-60. - Preparation and notice of agenda. There shall be an official agenda of every meeting of the council which shall determine the order of business conducted at the meeting. All items to be placed on the agenda must be initiated by a member of the city council, the city attorney, city clerk, city manager, or department director. Cape Canaveral, FL Code of Ordinances (d) (a) (b) All items to be placed on the agenda must be filed with the city clerk the Wednesday two weeks prior to the council meeting. Agenda packets shall be distributed to council members the Tuesday one week prior to the council meeting. Public notice of the agenda for all meetings shall be served by posting the agenda in a conspicuous place at city hall and on the city website the Tuesday one week preceding the meeting. (Code 1981, § 271.06(A)—(C), (E); Ord. No. 04-2002, § 5, 3-19-02; Ord. No. 01-2011, § 2, 4-19-11) Sec. 2-61. - Parliamentary procedure. Except as may be provided in the Charter or in this division, questions of order, the methods of organization and the conduct of business of the council shall be governed by Robert's Rules of Order, Newly Revised, in all cases to which such rules are applicable. (Code 1981, § 271.01) Sec. 2-62. - Presiding officer. The presiding officer of the council is the mayor. The council shall annually elect a mayor pro tem at the first regular meeting after the day of the general city election and the mayor pro tem shall preside over the council in the absence of the mayor. The mayor shall assume the chair as presiding officer at the next regular meeting after his or her election. The presiding officer shall preserve strict order and decorum at all meetings of the council. A majority vote of the members present shall govern and conclusively determine all questions of order if a parliamentary decision by the presiding officer is challenged. (Code 1981, § 271.07; Ord. No. 39-93, § 1, 10-19-93; Ord. No. 01-2011, § 2, 4-19-11) Sec. 2-63. - Sergeant at arms. The sergeant at arms shall be present at regular council meetings when so requested by any member of the city council or by the city manager. (Code 1981, § 271.12) Sec. 2-64. - Call to order; quorum; roll call. The presiding officer of the city council shall take the chair at the hour appointed for the meeting and shall immediately call the council to order. In the absence of the mayor and the mayor pro tem, any councilmember may call the meeting to order at the appointed hour. Cape Canaveral, FL Code of Ordinances (c) (d) (a) (b) In a regular or special meeting before proceeding with the business of the council, the city clerk or his designee shall call the roll of the members in alphabetical order, and the names of those present shall be entered in the minutes. If a quorum of three is not present at the roll call, no further business shall be transacted and a recess shall be automatic for a period of 30 minutes or until a quorum is in attendance, whichever shall first occur. If a quorum is not in attendance at the end of the 30-minute recess, the meeting shall be automatically adjourned. In the absence of the mayor and the mayor pro tem and a quorum is present, the first order of business shall be the election of a temporary presiding officer. Upon arrival of the mayor or mayor pro tem, the temporary presiding officer shall relinquish the chair upon the conclusion of the business immediately before the council. (Code 1981, § 271.13; Ord. No. 04-2002, § 6, 3-19-02) Sec. 2-65. - Minutes. The minutes of the previous regular meeting of the city council shall be adopted by reference. The city clerk shall have available a copy of such minutes at least 24 hours preceding the next regular meeting. There shall be copies of the minutes available for the citizens to examine at the city council meeting. The minutes of the meeting shall be approved or corrected by a majority of the members present and upon such approval shall become the official minutes. (Code 1981, § 271.14; Ord. No. 04-2002, § 7, 3-19-02; Ord. No. 01-2011, § 2, 4-19-11) Cross reference— City clerk, § 2-116 et seq. Sec. 2-66. - Consideration of matters before council. The city council shall not take action upon any matter which is not listed upon the official agenda, unless a majority of the councilmembers present have first consented to the presentation of the matter for consideration and action. All items of business shall be considered in accordance with the agenda. Any motion shall then be appropriate. Except as prohibited by law, where discussion is not anticipated on an item, the city manager may add such item to the consent agenda. The city council may approve en masse all or some items on the consent agenda by one motion and vote. Any councilmember may request that an item be removed from the consent agenda. Upon such request, the item will be removed from the consent agenda and considered immediately following the vote to approve the remaining consent agenda items unless placed elsewhere on the agenda by council vote. Discussion on consent agenda items will only be permitted on items removed from the consent agenda. Cape Canaveral, FL Code of Ordinances (c) (d) (e) (f) (g) (h) (i) (j) When a motion is presented and seconded, the motion belongs to the city council as a body for consideration and disposition unless withdrawn by unanimous consent of the city council. While the motion is under consideration, no motion shall be received thereafter until the motion is decided, except as authorized under Robert's Rules of Order including a motion to adjourn, to recess, to lay on the table, to postpone or to amend. These motions shall have preference in the order in which they are mentioned and the motions to adjourn, to recess and to lay on the table shall be decided without debate. Final action upon a pending motion may be deferred by a majority vote of the members present to a date certain or if a date certain is not provided in the motion, until the next regular meeting. The presiding officer may move, second and debate from the chair, subject only to such limitations of debate as are imposed by this division upon all members, and the presiding officer shall not be deprived of any of the rights and privileges of a councilmember because of his being the presiding officer. Every councilmember desiring to speak for any purpose shall confine himself or herself to the question under debate, avoiding all personalities and indecorous language. A member once recognized shall not be interrupted when speaking unless the interruption shall be to call the councilmember to order or as otherwise provided in this division. The city council shall establish, by resolution, policies and procedures affording members of the public a reasonable opportunity to be heard during city council meetings consistent with applicable law. Each person addressing the council shall be required to speak from the podium or at such other city designated speaker location; and shall give his or her name and address in an audible tone for the minutes. No person other than councilmembers and the person having the floor shall be permitted to enter into any discussion either directly or through a member of the council without the permission of the presiding officer. No question shall be asked of councilmembers, the city manager, city attorney, or staff except through the presiding officer. Councilmembers, the city manager, city attorney, and staff are not required to respond directly to persons addressing the council, but may respond in the discretion of the council or as required by law. Any person making impertinent or slanderous remarks or who becomes boisterous while addressing the council shall be barred from further audience before the council by the presiding officer, unless permission to continue or again address the council is granted by the majority of the council. Members of the city council shall have the privilege of closing debate ("call the question") on any pending motion by obtaining a minimum of two-thirds vote of the city council. Cape Canaveral, FL Code of Ordinances (k) (l) (m) (n) Disruptive behavior by members of the audience including, but not limited to, fighting, yelling, throwing or launching projectiles, audible use of electronic devices, and causing loud noises is strictly prohibited. Councilmembers shall abide by all applicable voting conflict laws. With respect to disclosure of voting conflicts, councilmembers shall disclose known conflicts in accordance with law, provided, however, said disclosure shall be no later than the time that the council first considers the agenda item in which the voting conflict exists. If the voting conflict is not discovered until the agenda item is under consideration, disclosure shall be required at such time the councilmember becomes aware of the voting conflict. It shall be the responsibility of any person deciding to appeal any decision made by the city council with respect to any matter considered at a public hearing under this section to ensure that a verbatim record of the proceedings is made, which record shall include the testimony and evidence upon which any such appeal is to be based. The city council shall afford minimum due process regarding quasijudicial matters in accordance with law. The city council may establish detailed written procedures for handling quasijudicial matters to the extent deemed necessary to afford minimum due process. Disclosure of ex parte communications by city councilmembers during quasijudicial proceedings shall be in accordance with the procedures and requirements set forth in F.S. § 286.0115, which are hereby adopted in their entirety. The mayor or the presiding councilmember shall enforce the rules adopted under this section. Any person in violation of any of the rules shall first be given a warning of the violation. Any subsequent violations shall be cause for removal from the chambers by the sergeant of arms or designee for the remainder of the city council meeting by order of the mayor, the presiding councilmember or a majority of the city council. Notwithstanding, the mayor, the presiding councilmember or a majority of the city council may order the immediate removal of any person from the city council chambers that poses a threat to property or life safety. (Code 1981, § 271.15; Ord. No. 39-93, § 3, 10-19-93; Ord. No. 09-2011, § 2, 10-18-11; Ord. No. 14-2013, § 2, 11-19-13) Sec. 2-67. - Adoption of motion. Upon cessation of discussion or if called, the motion before the city council shall be restated by the presiding officer. Each councilmember shall be called in alphabetical order according to last name and shall verbally state "for" or "against" the motion. The city clerk shall record the vote of each councilmember both in the minutes and upon the resolution or ordinance. The presiding officer shall declare the status of the motion after a vote has been taken. Cape Canaveral, FL Code of Ordinances (a) (b) (Code 1981, § 271.16) State Law reference— Voting conflicts of interest, F.S. § 112.3143. Sec. 2-68. - General discussion. Every regular meeting of the city council shall include a period of time, which shall occur during the public input portion of the meeting, for the purpose of a question-and-answer session during which any person from the audience may direct questions concerning city business or affairs to any member of the council or officer or official of the city. The limitations and requirements set forth in section 2-66 shall apply. In addition, the following other requirements shall apply: If it appears that a matter presented by a speaker during general discussion is administrative in nature, and the question or matter raised can be adequately answered or addressed by the city manager or administrative staff, the city council may request, upon consensus or proper motion and majority vote, that the speaker refer the matter to the city manager or his designee during normal city business hours. If such a referral is made by the city council, the speaker shall have no further right to present that matter at the meeting. If the speaker is not adequately satisfied by the city's administrative staff upon proper referral, the speaker shall have the right to bring the matter in question before the city council during the general discussion portion of any subsequent regular city council meeting. The city council recognizes that the general discussion portion of the meeting is for the purpose of legitimate inquiries and discussion by the public and not for the purpose of advancing questions, arguments or repetitious questions concerning matters which the city council believes to be closed, privileged and confidential, or not of general public concern to the city. Further, it is not appropriate to address quasi-judicial and public hearing items under general discussion. The city council shall have the right during general discussion to decline to hear any person or any subject matter upon consensus or proper motion and majority vote by the city council. (Code 1981, § 271.17; Ord. No. 10-2009, § 2, 9-15-09; Ord. No. 01-2011, § 2, 4-19-11; Ord. No. 09-2011, § 2, 10-18-11; Ord. No. 14-2013, § 2, 11-19-13) Sec. 2-69. - Adjournment. A motion to adjourn the meeting of the city council shall always be in order and shall be decided without debate. City council meetings shall adjourn no later than 10:00 p.m. The city council may extend the meeting by super-majority vote of the city council present at the time of adjournment required by this section. (Code 1981, § 271.18; Ord. No. 10-2009, § 2, 9-15-09) Cape Canaveral, FL Code of Ordinances Sec. 2-70. - Eminent domain powers. Notwithstanding the United States Supreme Court's decision in Kelo v. City of New London, 125 S. Ct. 2655 (2005), and any other authority under Florida law, the city council shall not exercise the power of eminent domain solely for economic development purposes. Any exercise of such power shall be declared void ab initio. (Ord. No. 14-2005, § 2, 9-6-05) Secs. 2-71—2-90. - Reserved. Cape Canaveral, FL Code of Ordinances City Manager’s Office • Council/Manager Form of Government The City Manager, appointed by the City Council, is the administrative head of the City and is responsible for the effective administration of all departments/functions of the City in accordance with City Council’s established policies/direction, local ordinances, resolutions and State/Federal laws/rules and regulations. The City Manager is a member of the International City/County Management Association whose mission is to create excellence in local governance by developing and fostering professional management to build better communities. It is a member-driven organizational culture that identifies leading practices to address the needs of local governments and professionals serving communities globally. They provide services, research, publications, data and information, peer and results-oriented assistance and training and professional development to thousands of City, Town and County leaders. • Vision Statement and Report In 2009, over 200 Citizens engaged in a Community-based, Citizen-driven process to create a vision for the City’s future, which resulted in a Vision Statement and Visioning Report. The Vision Statement (attached) envisions a vibrant Community that meets the economic, recreational, social and retail needs of its Citizens. The Visioning Report recommends increased Code Enforcement, revisions to the Comprehensive Plan and Zoning Code to allow for mixed-use development and a town center, among others, to implement the Visioning. The City Manager is proactively committed to the Vision Statement. Department Directors are required to focus on the accomplishments and Visioning elements that fall within their respective department and report accomplishments in the annual State of the City Report. Additionally, the Vision Statement is included in the Weekly Update and is prominently displayed in City departments. The Vision Statement was revised by Council in 2016 and again in 2017. The entire Visioning Report is available for viewing via the City’s Records Portal (see Tab 4 for instructions). • Intergovernmental Initiatives – will be discussed in Orientation Meetings. • State Legislature and use of Lobbyist State Senator Dorothy Hukill (District 14) and State Representative Tom Goodson (District 51) were elected November 8, 2016 and represent the City in the State Legislature. The City entered into a Lobbying Services Agreement with Jerry Sansom in April 2014. He provides non-exclusive legislative and executive legislative consulting services to include representation on behalf of the City before the Governor, Cabinet, Legislature, Florida’s various Executive agencies and other governmental agencies to the extent deemed necessary by the City. Said services shall be requested by the City on an as needed basis and may include: 1. Identify/monitor/analyze proposed/emerging State policies, programs and legislation in connection with the City’s interests. 2. Review the legislative policy statements adopted by the Florida League of Cities and policy statements of other local government lobbying groups for the purpose of identifying issues which may affect the City. 3. Assist the City Council/Staff in coordinating/developing the City’s legislative program. 4. Monitor State legislative committee meetings and State agency hearings/meetings prior to or during the legislative session at which specific issues within the City’s adopted legislative program are considered or which may significantly affect the City’s interest. 5. Work with City Council/City Attorney/Staff in developing special or general legislation supportive of the City’s adopted legislative program. 6. Develop/evaluate strategy for support, opposition or amendment of pending legislation. 7. Appear/testify at State agency hearings, rule making proceedings and other administrative/legislative meetings. 8. Coordinate appointments and meetings between City Council, City Attorney or Staff and appropriate State officials and legislators. 9. Prepare briefings, reports (oral and written) and information bulletins pertinent to any State legislation, policies, rules or regulations that affect the City. 10. Assist the City in coordinating applications and obtaining State permits/grants. 11. Represent the City before the Brevard County Legislative Delegation and its members regarding the City’s legislative program. 12. Attend City Council meetings and meetings with the City Attorney and Staff regarding any of the aforesaid. • Fire/Rescue Services Cape Canaveral Volunteer Fire Department (CCVFD) dba Canaveral Fire Rescue (CFR) currently provides fire protection and emergency medical services to the City and its citizens pursuant to City Charter. Resolution No. 2015-05 was adopted by City Council in May 2015, providing that the Contract for Services and Operating Equipment Lease Agreement between the City and CCVFD will both expire on September 30, 2034. The Contract provides that the City and CCVFD shall renegotiate the base contract each year. Resolution No. 2017-19 adopted the yearly rate for FY2017-18. • Protective Services Brevard County Sheriff’s Office (BCSO) provides municipal law enforcement services to the City and its Citizens. The contract, adopted by Resolution No. 2017-20 in September 2017, contains a five (5) year term commencing October 1, 2017 and ending September 30, 2018. It provides the City and the Sheriff shall renegotiate the contract price each year for the term of the contract. Law Enforcement Service includes 24-hour service and enforcement of all laws for which BCSO has jurisdiction to enforce; a minimum of two deputies on patrol at all times; a representative present at City Council meetings or other public meetings when so reasonably requested by the City Manager or his/her designee. Staffing levels are outlined in the contract. • Overview of Support Services for Mayor and Council provided by Executive Assistant o Tracking and Addressing Council Member Concerns. Executive Assistant (EA) is working on updating the process of tracking and addressing Council Member concerns. Via the newly designed “Request for Action/Request for Information” form, concerns can be expressed, captured and addressed electronically. Once information is received, the request form will be forwarded to the appropriate Department Director for action/information. EA will follow through until Concern has been resolved and reported back to the Council Member. o Meetings/Appointments with the City Manager. Council Members may contact EA either in person, via telephone or email to request meetings/appointments with the City Manager. The Monday/Tuesday prior to the Regular Monthly Council Meeting are reserved for individual meetings in connection with Agenda items. The City Manager has an open door policy and does his best to accommodate requests for meetings at all other times. o Business Cards, City Shirts/Lapel Pins, Name Tags and Office Supplies. The City provides Council Members with these items as needed. Contact EA in person, via telephone or email. New business cards updated with the new City Hall address will be forthcoming. o Outgoing Correspondence. From time-to-time, Council Members may need a letter prepared. Contact EA in person, via telephone or email to coordinate. o Weekly Update. All COCC departments (including BCSO & Fire Rescue) are required to submit weekly reports to the City Manager’s Office (CMO) by noon on Thursday. Reports are formatted and reviewed by the EA and approved by the City Manager for inclusion in the Weekly Update. The Weekly Update is then distributed via email by Community Engagement Director to all Council Members, Staff and individuals who have requested to receive it. The Update is distributed and published to the City Website by COB on Fridays. o State of the City Report. All departments are required to submit State of the City Reports to the CMO. EA finalizes reports for review by the City Manager. Once approved, the final State of the City Report is distributed via email to all Council Members, Staff, and individuals who have requested to receive it. The State of the City Report is also published to the City Website after January 1. o EA assists CCO in preparation of monthly City Council Agenda Packets. o EA maintains City Hall Conference Room Calendar. o Provides administrative support to City Manager, Human Resources Director, Finance Director, Economic Development Director and Community Engagement Director. o Proofs Advisory Board Minutes. o Provides administrative support to co-workers by proofing letters and memos. o Orders office supplies for City Hall Staff. 5-16-2017 Cape Canaveral Vision Statement We envision: A bikeable and walkable Cape Canaveral that retains and enhances its welcoming residential feel, characterized by low-rise buildings. This residential and business friendly atmosphere is a livable, attractive, safe, inclusive and sustainable coastal community that embraces the oceanside and riverside as the main amenities, and supports and promotes local tourism, culture, recreation, commerce, municipal civic interests and education. We envision: A City network of “complete streets” with a native-landscaped and tree-lined median with traffic calming elements and dark-sky street lighting. “Complete street” amenities include bicycle facilities, covered transit stops and safe pedestrian crossings that invite pedestrians and bicyclists to access the beach, river, local neighborhoods and adjacent communities. Our improved “complete streets” will allow us to travel calmly to intimate waterfront destinations and a walkable uptown core. Multi-use paths lined with shade trees should be wide enough for bikes and pedestrians and lighted so anyone can walk or bicycle safely anywhere in town, day or night. We envision: Welcoming community entrance features that create a sense of arrival and unique community identity as The Space Between. The “uptown” and other areas will contain an architecturally rich and unique mix of uses, with wide tree shaded sidewalks and umbrella covered café tables at restaurants and bistros where friends gather, interact and enjoy drinks and dinner. We envision: An engaged and compassionate community that; removes or transforms blighted and unfinished buildings into attractive structures, offers city-wide green spaces, provides a pet-friendly park with ample shade, acts progressively but deliberately and actively recruits and supports businesses that enhance economic viability and serve our residents and visitors with goodwill. We envision: Open shorelines and rivers accessible to the public including amenities that take advantage of the water, such as limited and quaint water-view establishments and intimate public gathering and entertainment places that may include pavilions, gazebos or a performance stage. FLORIDA COMMISSION ON ETHICS GUIDE to the SUNSHINE AMENDMENT and CODE of ETHICS for Public Officers and Employees _____________________________2018 State of Florida COMMISSION ON ETHICS   Michelle Anchors, Chair  Ft. Walton Beach    Michael Cox, Vice Chair  Trinity    Jason David Berger  Palm City    Daniel Brady, PH.D.  Miami Shores    Matthew J. Carson  Tallahassee    Guy W. Norris  Lake City    Kimberly Bonder Rezanka  Cocoa      Virlindia Doss  Executive Director  P.O. Drawer 15709  Tallahassee, FL 32317‐5709  www.ethics.state.fl.us  (850) 488‐7864*    *Please direct all requests for information to this number.  TABLE OF CONTENTS       I. HISTORY OF FLORIDA’S ETHICS LAWS ...................................................................................... 1   II. ROLE OF THE COMMISSION ON ETHICS .................................................................................. 1   III. THE ETHICS LAWS ..................................................................................................................... 2    A. PROHIBITED ACTIONS OR CONDUCT .................................................................................. 2     1. Solicitation or Acceptance of Gifts .................................................................................. 2     2. Unauthorized Compensation .......................................................................................... 3     3. Misuse of Public Position ................................................................................................ 3     4. Disclosure or Use of Certain Information........................................................................ 3     5. Solicitation or Acceptance of Honoraria ......................................................................... 4    B. PROHIBITED EMPLOYMENT AND  .. BUSINESS RELATIONSHIPS.......................................... 4     1. Doing Business With One’s Agency ................................................................................. 4     2. Conflicting Employment or Contractual Relationship ..................................................... 5     3. Exemptions ...................................................................................................................... 5     4. Additional Exemption ...................................................................................................... 6     5. Lobbying State Agencies by Legislators........................................................................... 6     6. Employees Holding Office ............................................................................................... 6     7. Professional & Occupational Licensing Board Members ................................................ 6     8. Contractual Services: Prohibited Employment ............................................................... 7     9. Local Government Attorneys .......................................................................................... 7     10. Dual Public Employment ............................................................................................... 7    C. RESTRICTIONS ON APPOINTING, EMPLOYING, AND CONTRACTING      WITH RELATIVES .................................................................................................................. 7     1. Anti‐Nepotism Law .......................................................................................................... 7     2. Additional Restrictions .................................................................................................... 8    D. POST OFFICEHOLDING & EMPLOYMENT (REVOLVING DOOR) RESTRICTIONS ................................ 8     1. Lobbying By Former Legislators, Statewide Elected Officers,           and Appointed State Officers ........................................................................................... 8     2. Lobbying By Former State Employees ............................................................................. 8     3. Additional Restrictions on Former State Employees ...................................................... 9     4. Lobbying By Former Local Government Officers and Employees ................................... 9    E. VOTING CONFLICTS OF INTEREST ..................................................................................... 10      F. DISCLOSURES .................................................................................................................... 11     1. Form 1 ‐ Limited Financial Disclosure ........................................................................... 11     2. Form 1F ‐ Final Form 1................................................................................................... 14     3. Form 2 ‐ Quarterly Client Disclosure ............................................................................. 14     4. Form 6 ‐ Full and Public Disclosure ............................................................................... 15     5. Form 6F ‐ Final Form 6................................................................................................... 16     6. Form 9 ‐ Quarterly Gift Disclosure ................................................................................ 16     7. Form 10 ‐ Annual Disclosure of Gifts from Governmental Entities and             Direct Support Organizations and Honorarium Event‐Related Expenses ..................... 16     8. Form 30 ‐ Donor’s Quarterly Gift Disclosure ................................................................. 17     9. Forms 1X and 6X – Amendments .................................................................................. 18    IV. AVAILABILITY OF FORMS ........................................................................................................ 18     V.  PENALTIES.......................................................................................................................... 18    A. For Violations of the Code of Ethics .................................................................................. 18    B. For Violations by Candidates ............................................................................................. 18    C. For Violations by Former Officers and Employees ............................................................ 19    D. For Lobbyists and Others ................................................................................................... 19    E. Felony Convictions: Forfeiture of Retirement Benefits ..................................................... 19    F. Automatic Penalties for Failure to File Annual Disclosure ................................................. 20    VI. ADVISORY OPINIONS .............................................................................................................. 20    A. Who Can Request an Opinion ............................................................................................ 20    B. How to Request an Opinion ............................................................................................... 20    C. How to Obtain Published Opinions .................................................................................... 20   VII. COMPLAINTS .......................................................................................................................... 20    A. Citizen Involvement ........................................................................................................... 20    B. Referrals ............................................................................................................................. 21    C. Confidentiality .................................................................................................................... 21    D. How the Complaint Process Works ................................................................................... 21    E. Dismissal of Complaint at Any Stage of Disposition .......................................................... 22    F. Statute of Limitations ......................................................................................................... 22  VIII. EXECUTIVE BRANCH LOBBYING ............................................................................................. 23    IX. WHISTLE‐BLOWER’S ACT ....................................................................................................... 23     X.  ADDITIONAL INFORMATION ............................................................................................. 24    XI.  ONLINE TRAINING ............................................................................................................. 24        1    I.  HISTORY OF FLORIDA’S ETHICS LAWS     Florida has been a leader among the states in establishing ethics standards for public officials and  recognizing the right of citizens to protect the public trust against abuse. Our state Constitution was  revised in 1968 to require a code of ethics, prescribed by law, for all state employees and non‐judicial  officers prohibiting conflict between public duty and private interests.     Florida’s first successful constitutional initiative resulted in the adoption of the Sunshine  Amendment in 1976, providing additional constitutional guarantees concerning ethics in government.  In the area of enforcement, the Sunshine Amendment requires that there be an independent  commission (the Commission on Ethics) to investigate complaints concerning breaches of public trust  by public officers and employees other than judges.     The Code of Ethics for Public Officers and Employees is found in Chapter 112 (Part III) of the Florida  Statutes. Foremost among the goals of the Code is to promote the public interest and maintain the  respect of the people for their government. The Code is also intended to ensure that public officials  conduct themselves independently and impartially, not using their offices for private gain other than  compensation provided by law. While seeking to protect the integrity of government, the Code also  seeks to avoid the creation of unnecessary barriers to public service.     Criminal penalties, which initially applied to violations of the Code, were eliminated in 1974 in favor  of administrative enforcement. The Legislature created the Commission on Ethics that year “to serve  as guardian of the standards of conduct” for public officials, state and local. Five of the Commission’s  nine members are appointed by the Governor, and two each are appointed by the President of the  Senate and Speaker of the House of Representatives. No more than five Commission members may be  members of the same political party, and none may be lobbyists, or hold any public employment during  their two‐year terms of office. A chair is selected from among the members to serve a one‐year term  and may not succeed himself or herself.    II. ROLE OF THE COMMISSION ON ETHICS     In addition to its constitutional duties regarding the investigation of complaints, the Commission:    • Renders advisory opinions to public officials;  • Prescribes forms for public disclosure;  • Prepares mailing lists of public officials subject to financial disclosure for use by Supervisors of  Elections and the Commission in distributing forms and notifying delinquent filers;  • Makes recommendations to disciplinary officials when appropriate for violations of ethics and  disclosure laws, since it does not impose penalties;    2    • Administers the Executive Branch Lobbyist Registration and Reporting Law;  • Maintains financial disclosure filings of constitutional officers and state officers and employees; and,  • Administers automatic fines for public officers and employees who fail to timely file required annual  financial disclosure.  III. THE ETHICS LAWS     The ethics laws generally consist of two types of provisions, those prohibiting certain actions or  conduct and those requiring that certain disclosures be made to the public. The following descriptions  of these laws have been simplified in an effort to provide notice of their requirements. Therefore, we  suggest that you also review the wording of the actual law. Citations to the appropriate laws are in  brackets.      The laws summarized below apply generally to all public officers and employees, state and local,  including members of advisory bodies. The principal exception to this broad coverage is the exclusion  of judges, as they fall within the jurisdiction of the Judicial Qualifications Commission.     Public Service Commission (PSC) members and employees, as well as members of the PSC  Nominating Council, are subject to additional ethics standards that are enforced by the Commission  on Ethics under Chapter 350, Florida Statutes. Further, members of the governing boards of charter  schools are subject to some of the provisions of the Code of Ethics [Sec. 1002.33(26), Fla. Stat.], as are  the officers, directors, chief executive officers and some employees of business entities that serve as  the chief administrative or executive officer or employee of a political subdivision. [Sec. 112.3136, Fla.  Stat.].    A. PROHIBITED ACTIONS OR CONDUCT    1. Solicitation and Acceptance of Gifts     Public officers, employees, local government attorneys, and candidates are prohibited from  soliciting or accepting anything of value, such as a gift, loan, reward, promise of future employment,  favor, or service that is based on an understanding that their vote, official action, or judgment would  be influenced by such gift. [Sec. 112.313(2), Fla. Stat.]     Persons required to file financial disclosure FORM 1 or FORM 6 (see Part III F of this brochure), and  state procurement employees, are prohibited from soliciting any gift from a political committee,  lobbyist who has lobbied the official or his or her agency within the past 12 months, or the partner,  firm, employer, or principal of such a lobbyist or from a vendor doing business with the official’s  agency. [Sec. 112.3148, Fla. Stat.]      3     Persons required to file FORM 1 or FORM 6, and state procurement employees are prohibited from  directly or indirectly accepting a gift worth more than $100 from such a lobbyist, from a partner, firm,  employer, or principal of the lobbyist, or from a political committee or vendor doing business with  their agency. [Sec.112.3148, Fla. Stat.]     However, effective in 2006 and notwithstanding Sec. 112.3148, Fla. Stat., no Executive Branch  lobbyist or principal shall make, directly or indirectly, and no Executive Branch agency official who files  FORM 1 or FORM 6 shall knowingly accept, directly or indirectly, any expenditure made for the  purpose of lobbying.  [Sec. 112.3215, Fla. Stat.] Typically, this would include gifts valued at less than  $100 that formerly were permitted under Section 112.3148, Fla. Stat.  Similar rules apply to members  and employees of the Legislature. However, these laws are not administered by the Commission on  Ethics. [Sec. 11.045, Fla. Stat.]     Also, effective May 1, 2013, persons required to file Form 1 or Form 6, and state procurement  employees and members of their immediate families, are prohibited from accepting any gift from a  political committee. [Sec. 112.31485, Fla. Stat.]    2. Unauthorized Compensation     Public officers or employees, local government attorneys, and their spouses and minor children are  prohibited from accepting any compensation, payment, or thing of value when they know, or with the  exercise of reasonable care should know, that it is given to influence a vote or other official action.  [Sec. 112.313(4), Fla. Stat.]    3. Misuse of Public Position     Public officers and employees, and local government attorneys are prohibited from corruptly using  or attempting to use their official positions or the resources thereof to obtain a special privilege or  benefit for themselves or others. [Sec. 112.313(6), Fla. Stat.]    4. Disclosure or Use of Certain Information     Public officers and employees and local government attorneys are prohibited from disclosing or  using information not available to the public and obtained by reason of their public position, for the  personal benefit of themselves or others. [Sec. 112.313(8), Fla. Stat.]              4    5. Solicitation or Acceptance of Honoraria     Persons required to file financial disclosure FORM 1 or FORM 6 (see Part III F of this brochure), and  state procurement employees, are prohibited from soliciting honoraria related to their public offices  or duties. [Sec. 112.3149, Fla. Stat.]     Persons required to file FORM 1 or FORM 6, and state procurement employees, are prohibited from  knowingly accepting an honorarium from a political committee, lobbyist who has lobbied the person’s  agency within the past 12 months, or the partner, firm, employer, or principal of such a lobbyist, or  from a vendor doing business with the official’s agency. However, they may accept the payment of  expenses related to an honorarium event from such individuals or entities, provided that the expenses  are disclosed. See Part III F of this brochure. [Sec. 112.3149, Fla. Stat.]     Lobbyists and their partners, firms, employers, and principals, as well as political committees and  vendors, are prohibited from giving an honorarium to persons required to file FORM 1 or FORM 6 and  to state procurement employees. Violations of this law may result in fines of up to $5,000 and  prohibitions against lobbying for up to two years. [Sec. 112.3149, Fla. Stat.]     However, notwithstanding Sec. 112.3149, Fla. Stat., no Executive Branch or legislative lobbyist or  principal shall make, directly or indirectly, and no Executive Branch agency official who files FORM 1  or FORM 6 shall knowingly accept, directly or indirectly, any expenditure made for the purpose of  lobbying. [Sec. 112.3215, Fla. Stat.] This may include honorarium event related expenses that formerly  were permitted under Sec. 112.3149, Fla. Stat. Similar rules apply to members and employees of the  Legislature. However, these laws are not administered by the Commission on Ethics. [Sec. 11.045, Fla.  Stat.]    B. PROHIBITED EMPLOYMENT AND BUSINESS RELATIONSHIPS    1. Doing Business With One’s Agency      (a) A public employee acting as a purchasing agent, or public officer acting in an official capacity,  is prohibited from purchasing, renting, or leasing any realty, goods, or services for his or her agency  from a business entity in which the officer or employee or his or her spouse or child owns more than  a 5% interest. [Sec. 112.313(3), Fla. Stat.]     (b) A public officer or employee, acting in a private capacity, also is prohibited from renting,  leasing, or selling any realty, goods, or services to his or her own agency if the officer or employee is a  state officer or employee, or, if he or she is an officer or employee of a political subdivision, to that  subdivision or any of its agencies. [Sec. 112.313(3), Fla. Stat.]      5     2. Conflicting Employment or Contractual Relationship     (a) A public officer or employee is prohibited from holding any employment or contract with any  business entity or agency regulated by or doing business with his or her public agency. [Sec. 112.313(7),  Fla. Stat.]     (b) A public officer or employee also is prohibited from holding any employment or having a  contractual relationship which will pose a frequently recurring conflict between the official’s private  interests and public duties or which will impede the full and faithful discharge of the official’s public  duties. [Sec. 112.313(7), Fla. Stat.]      (c)  Limited exceptions to this prohibition have been created in the law for legislative bodies, certain  special tax districts, drainage districts, and persons whose professions or occupations qualify them to  hold their public positions. [Sec. 112.313(7)(a) and (b), Fla. Stat.]     3. Exemptions—Pursuant to Sec. 112.313(12), Fla. Stat., the prohibitions against doing business  with one’s agency and having conflicting employment may not apply:     (a) When the business is rotated among all qualified suppliers in a city or county.     (b) When the business is awarded by sealed, competitive bidding and neither the official nor his  or her spouse or child have attempted to persuade agency personnel to enter the contract. NOTE:  Disclosure of the interest of the official, spouse, or child and the nature of the business must be filed  prior to or at the time of submission of the bid on Commission FORM 3A with the Commission on Ethics  or Supervisor of Elections, depending on whether the official serves at the state or local level.     (c) When the purchase or sale is for legal advertising, utilities service, or for passage on a common  carrier.     (d) When an emergency purchase must be made to protect the public health, safety, or welfare.     (e) When the business entity is the only source of supply within the political subdivision and there  is full disclosure of the official’s interest to the governing body on Commission FORM 4A.     (f) When the aggregate of any such transactions does not exceed $500 in a calendar year.     (g) When the business transacted is the deposit of agency funds in a bank of which a county, city,  or district official is an officer, director, or stockholder, so long as agency records show that the  governing body has determined that the member did not favor his or her bank over other qualified  banks.    6     (h) When the prohibitions are waived in the case of ADVISORY BOARD MEMBERS by the appointing  person or by a two‐thirds vote of the appointing body (after disclosure on Commission FORM 4A).     (i) When the public officer or employee purchases in a private capacity goods or services, at a  price and upon terms available to similarly situated members of the general public, from a business  entity which is doing business with his or her agency.   (j) When the public officer or employee in a private capacity purchases goods or services from a  business entity which is subject to the regulation of his or her agency where the price and terms of the  transaction are available to similarly situated members of the general public and the officer or  employee makes full disclosure of the relationship to the agency head or governing body prior to the  transaction.    4. Additional Exemptions     No elected public officer is in violation of the conflicting employment prohibition when employed  by a tax exempt organization contracting with his or her agency so long as the officer is not directly or  indirectly compensated as a result of the contract, does not participate in any way in the decision to  enter into the contract, abstains from voting on any matter involving the employer, and makes certain  disclosures. [Sec. 112.313(15), Fla. Stat.]  A qualified blind trust established pursuant to Sec.  112.31425, Fla. Stat., may afford an official protection from conflicts of interest arising from assets  placed in the trust.     5. Legislators Lobbying State Agencies     A member of the Legislature is prohibited from representing another person or entity for  compensation during his or her term of office before any state agency other than judicial tribunals.  [Art. II, Sec. 8(e), Fla. Const., and Sec. 112.313(9), Fla. Stat.]    6. Employees Holding Office     A public employee is prohibited from being a member of the governing body which serves as his or  her employer. [Sec. 112.313(10), Fla. Stat.]    7. Professional and Occupational Licensing Board Members     An officer, director, or administrator of a state, county, or regional professional or occupational  organization or association, while holding such position, may not serve as a member of a state  examining or licensing board for the profession or occupation. [Sec. 112.313(11), Fla. Stat.]        7    8. Contractual Services: Prohibited Employment     A state employee of the executive or judicial branch who participates in the decision‐making  process involving a purchase request, who influences the content of any specification or procurement  standard, or who renders advice, investigation, or auditing, regarding his or her agency’s contract for  services, is prohibited from being employed with a person holding such a contract with his or her  agency. [Sec. 112.3185(2), Fla. Stat.]     9. Local Government Attorneys     Local government attorneys, such as the city attorney or county attorney, and their law firms are  prohibited from representing private individuals and entities before the unit of local government  which they serve.  A local government attorney cannot recommend or otherwise refer to his or her  firm legal work involving the local government unit unless the attorney’s contract authorizes or  mandates the use of that firm. [Sec. 112.313(16), Fla. Stat.]    10. Dual Public Employment     Candidates and elected officers are prohibited from accepting public employment if they know or  should know it is being offered for the purpose of influence. Further, public employment may not be  accepted unless the position was already in existence or was created without the anticipation of the  official’s interest, was publicly advertised, and the officer had to meet the same qualifications and go  through the same hiring process as other applicants.  For elected public officers already holding public  employment, no promotion given for the purpose of influence may be accepted, nor may promotions  that are inconsistent with those given other similarly situated employees. [Sec. 112.3125, Fla. Stat.]    C. RESTRICTIONS ON APPOINTING, EMPLOYING, AND CONTRACTING WITH RELATIVES    1. Anti‐Nepotism Law     A public official is prohibited from seeking for a relative any appointment, employment, promotion,  or advancement in the agency in which he or she is serving or over which the official exercises  jurisdiction or control. No person may be appointed, employed, promoted, or advanced in or to a  position in an agency if such action has been advocated by a related public official who is serving in or  exercising jurisdiction or control over the agency; this includes relatives of members of collegial  government bodies. NOTE: This prohibition does not apply to school districts (except as provided in  Sec. 1012.23, Fla. Stat.), community colleges and state universities, or to appointments of boards,  other than those with land‐planning or zoning responsibilities, in municipalities of fewer than 35,000  residents. Also, the approval of budgets does not constitute “jurisdiction or control” for the purposes    8    of this prohibition.  This provision does not apply to volunteer emergency medical, firefighting, or  police service providers. [Sec. 112.3135, Fla. Stat.]    2. Additional Restrictions     A state employee of the executive or judicial branch or the PSC is prohibited from directly or  indirectly procuring contractual services for his or her agency from a business entity of which a relative  is an officer, partner, director, or proprietor, or in which the employee, or his or her spouse, or children  own more than a 5% interest. [Sec. 112.3185(6), Fla. Stat.]    D. POST OFFICE HOLDING AND EMPLOYMENT (REVOLVING DOOR) RESTRICTIONS    1. Lobbying by Former Legislators, Statewide Elected Officers, and Appointed State Officers     A member of the Legislature or a statewide elected or appointed state official is prohibited for two  years following vacation of office from representing another person or entity for compensation before  the government body or agency of which the individual was an officer or member. Former members  of the Legislature are also prohibited for two years from lobbying the executive branch. [Art. II, Sec.  8(e), Fla. Const. and Sec. 112.313(9), Fla. Stat.]    2. Lobbying by Former State Employees     Certain employees of the executive and legislative branches of state government are prohibited  from personally representing another person or entity for compensation before the   agency with which they were employed for a period of two years after leaving their positions, unless  employed by another agency of state government. [Sec. 112.313(9), Fla. Stat.] These employees  include the following:    (a) Executive and legislative branch employees serving in the Senior Management Service and  Selected Exempt Service, as well as any person employed by the Department of the Lottery having  authority over policy or procurement.     (b) Persons serving in the following position classifications: the Auditor General; the director of  the Office of Program Policy Analysis and Government Accountability (OPPAGA); the Sergeant at Arms  and Secretary of the Senate; the Sergeant at Arms and Clerk of the House of Representatives; the  executive director and deputy executive director of the Commission on Ethics; an executive director,  staff director, or deputy staff director of each joint committee, standing committee, or select  committee of the Legislature; an executive director, staff director, executive assistant, legislative  analyst, or attorney serving in the Office of the President of the Senate, the Office of the Speaker of  the House of Representatives, the Senate Majority Party Office, the Senate Minority Party Office, the    9    House Majority Party Office, or the House Minority Party Office; the Chancellor and Vice‐Chancellors  of the State University System; the general counsel to the Board of Regents; the president, vice  presidents, and deans of each state university; any person hired on a contractual basis and having the  power normally conferred upon such persons, by whatever title; and any person having the power  normally conferred upon the above positions.     This prohibition does not apply to a person who was employed by the Legislature or other agency  prior to July 1, 1989; who was a defined employee of the State University System or the Public Service  Commission who held such employment on December 31, 1994; or who reached normal retirement  age and retired by July 1, 1991.  It does apply to OPS employees.     PENALTIES:  Persons found in violation of this section are subject to the penalties contained in the  Code (see PENALTIES, Part V) as well as a civil penalty in an amount equal to the compensation which  the person received for the prohibited conduct. [Sec. 112.313(9)(a)5, Fla. Stat.]    3. Additional Restrictions on Former State Employees     A former executive or judicial branch employee or PSC employee is prohibited from having  employment or a contractual relationship, at any time after retirement or termination of employment,  with any business entity (other than a public agency) in connection with a contract in which the  employee participated personally and substantially by recommendation or decision while a public  employee. [Sec. 112.3185(3), Fla. Stat.]     A former executive or judicial branch employee or PSC employee who has retired or terminated  employment is prohibited from having any employment or contractual relationship for two years with  any business entity (other than a public agency) in connection with a contract for services which was  within his or her responsibility while serving as a state employee. [Sec.112.3185(4), Fla. Stat.]     Unless waived by the agency head, a former executive or judicial branch employee or PSC employee  may not be paid more for contractual services provided by him or her to the former agency during the  first year after leaving the agency than his or her annual salary before leaving. [Sec. 112.3185(5), Fla.  Stat.]     These prohibitions do not apply to PSC employees who were so employed on or before Dec. 31,  1994.     4. Lobbying by Former Local Government Officers and Employees     A person elected to county, municipal, school district, or special district office is prohibited from  representing another person or entity for compensation before the government body or agency of    10    which he or she was an officer for two years after leaving office. Appointed officers and employees of  counties, municipalities, school districts, and special districts may be subject to a similar restriction by  local ordinance or resolution. [Sec. 112.313(13) and (14), Fla. Stat.]    E. VOTING CONFLICTS OF INTEREST      State public officers are prohibited from voting in an official capacity on any measure which they know  would inure to their own special private gain or loss. A state public officer who abstains, or who votes on a  measure which the officer knows would inure to the special private gain or loss of any principal by whom he  or she is retained, of the parent organization or subsidiary or sibling of a corporate principal by which he or  she is retained, of a relative, or of a business associate, must make every reasonable effort to file a  memorandum of voting conflict with the recording secretary in advance of the vote. If that is not possible,  it must be filed within 15 days after the vote occurs.  The memorandum must disclose the nature of the  officer’s interest in the matter.     No county, municipal, or other local public officer shall vote in an official capacity upon any measure  which would inure to his or her special private gain or loss, or which the officer knows would inure to the  special private gain or loss of any principal by whom he or she is retained, of the parent organization or  subsidiary or sibling of a corporate principal by which he or she is retained, of a relative, or of a business  associate. The officer must publicly announce the nature of his or her interest before the vote and must file  a memorandum of voting conflict on Commission Form 8B with the meeting’s recording officer within 15  days after the vote occurs disclosing the nature of his or her interest in the matter. However, members of  community redevelopment agencies and district officers elected on a one‐acre, one‐vote basis are not  required to abstain when voting in that capacity.     No appointed state or local officer shall participate in any matter which would inure to the officer’s  special private gain or loss, the special private gain or loss of any principal by whom he or she is  retained, of the parent organization or subsidiary or sibling of a corporate principal by which he or she  is retained, of a relative, or of a business associate, without first disclosing the nature of his or her  interest in the matter. The memorandum of voting conflict (Commission Form 8A or 8B) must be filed  with the meeting’s recording officer, be provided to the other members of the agency, and be read  publicly at the next meeting.     If the conflict is unknown or not disclosed prior to the meeting, the appointed official must orally  disclose the conflict at the meeting when the conflict becomes known. Also, a written memorandum  of voting conflict must be filed with the meeting’s recording officer within 15 days of the disclosure  being made and must be provided to the other members of the agency, with the disclosure being read  publicly at the next scheduled meeting. [Sec. 112.3143, Fla. Stat.]      11     A qualified blind trust established pursuant to Sec. 112.31425, Fla. Stat., may afford an official  protection from voting conflicts of interest arising from assets placed in the trust.     F. DISCLOSURES     Conflicts of interest may occur when public officials are in a position to make decisions that affect  their personal financial interests. This is why public officers and employees, as well as candidates who  run for public office, are required to publicly disclose their financial interests. The disclosure process  serves to remind officials of their obligation to put the public interest above personal considerations.  It also helps citizens to monitor the considerations of those who spend their tax dollars and participate  in public policy decisions or administration.     All public officials and candidates do not file the same degree of disclosure; nor do they all file at  the same time or place. Thus, care must be taken to determine which disclosure forms a particular  official or candidate is required to file.     The following forms are described below to set forth the requirements of the various disclosures  and the steps for correctly providing the information in a timely manner.    1. FORM 1 ‐ Limited Financial Disclosure    Who Must File:     Persons required to file FORM 1 include all state officers, local officers, candidates for local elective  office, and specified state employees as defined below (other than those officers who are required by  law to file FORM 6).     STATE OFFICERS include:    1) Elected public officials not serving in a political subdivision of the state and any person appointed  to fill a vacancy in such office, unless required to file full disclosure on Form 6.    2) Appointed members of each board, commission, authority, or council having statewide jurisdiction,  excluding members of solely advisory bodies; but including judicial nominating commission members;  directors of Enterprise Florida, Scripps Florida Funding Corporation, and CareerSource Florida, and  members of the Council on the Social Status of Black Men and Boys; the Executive Director, governors,  and senior managers of Citizens Property Insurance Corporation; governors and senior managers of   Florida Workers’ Compensation Joint Underwriting Association, board members of the Northeast  Florida Regional Transportation Commission, and members of the board of Triumph Gulf Coast, Inc.;    12    members of the board of Florida is for Veterans, Inc.; and members of the Technology Advisory Council  within the Agency for State Technology.      3) The Commissioner of Education, members of the State Board of Education, the Board of Governors,  local boards of trustees and presidents of state universities, and members of the Florida Prepaid College  Board.     LOCAL OFFICERS include:    1) Persons elected to office in any political subdivision (such as municipalities, counties, and special  districts) and any person appointed to fill a vacancy in such office, unless required to file full disclosure  on Form 6.    2) Appointed members of the following boards, councils, commissions, authorities, or other bodies of  any county, municipality, school district, independent special district, or other political subdivision: the  governing body of the subdivision; a community college or junior college district board of trustees; a  board having the power to enforce local code provisions; a planning or zoning board, board of  adjustments or appeals, community redevelopment agency board, or other board having the power to  recommend, create, or modify land planning or zoning within the political subdivision, except for citizen  advisory committees, technical coordinating committees, and similar groups who only have the power  to make recommendations to planning or zoning boards, except for representatives of a military  installation acting on behalf of all military installations within that jurisdiction; a pension board or  retirement board empowered to invest pension or retirement funds or to determine entitlement to or  amount of a pension or other retirement benefit.    3) Any other appointed member of a local government board who is required to file a statement of  financial interests by the appointing authority or the enabling legislation, ordinance, or resolution  creating the board.    4) Persons holding any of these positions in local government: mayor; county or city manager; chief  administrative employee or finance director of a county, municipality, or other political subdivision;  county or municipal attorney; chief county or municipal building inspector; county or municipal water  resources coordinator; county or municipal pollution control director; county or municipal  environmental control director; county or municipal administrator with power to grant or deny a land  development permit; chief of police; fire chief; municipal clerk; appointed district school  superintendent; community college president; district medical examiner; purchasing agent (regardless  of title) having the authority to make any purchase exceeding $20,000 for the local governmental unit.    5) Members of governing boards of charter schools operated by a city or other public entity.      13    6)  The officers, directors, and chief executive officer of a corporation, partnership, or other business  entity that is serving as the chief administrative or executive officer or employee of a political  subdivision, and any business entity employee who is acting as the chief administrative or executive  officer or employee of the political subdivision. [Sec. 112.3136, Fla. Stat.]     SPECIFIED STATE EMPLOYEE includes:    1) Employees in the Office of the Governor or of a Cabinet member who are exempt from the Career  Service System, excluding secretarial, clerical, and similar positions.    2) The following positions in each state department, commission, board, or council: secretary or state  surgeon general, assistant or deputy secretary, executive director, assistant or deputy executive  director, and anyone having the power normally conferred upon such persons, regardless of title.    3) The following positions in each state department or division: director, assistant or deputy director,  bureau chief, assistant bureau chief, and any person having the power normally conferred upon such  persons, regardless of title.    4) Assistant state attorneys, assistant public defenders, criminal conflict and civil regional counsel,  assistant criminal conflict and civil regional counsel, public counsel, full‐time state employees serving  as counsel or assistant counsel to a state agency, judges of compensation claims, administrative law  judges, and hearing officers.    5) The superintendent or director of a state mental health institute established for training and  research in the mental health field, or any major state institution or facility established for corrections,  training, treatment, or rehabilitation.    6) State agency business managers, finance and accounting directors, personnel officers, grant  coordinators, and purchasing agents (regardless of title) with power to make a purchase exceeding  $20,000.    7) The following positions in legislative branch agencies: each employee (other than those employed  in maintenance, clerical, secretarial, or similar positions and legislative assistants exempted by the  presiding officer of their house); and each employee of the Commission on Ethics.    What Must Be Disclosed:     FORM 1 requirements are set forth fully on the form. In general, this includes the reporting person’s  sources and types of financial interests, such as the names of employers and addresses of real property  holdings. NO DOLLAR VALUES ARE REQUIRED TO BE LISTED. In addition, the form requires the    14    disclosure of certain relationships with, and ownership interests in, specified types of businesses such  as banks, savings and loans, insurance companies, and utility companies.  When to File:     CANDIDATES for elected local office must file FORM 1 together with and at the same time they file  their qualifying papers.     STATE and LOCAL OFFICERS and SPECIFIED STATE EMPLOYEES are required to file disclosure by July  1 of each year. They also must file within thirty days from the date of appointment or the beginning of  employment. Those appointees requiring Senate confirmation must file prior to confirmation.    Where to File:     Each LOCAL OFFICER files FORM 1 with the Supervisor of Elections in the county in which he or she  permanently resides.     A STATE OFFICER or SPECIFIED STATE EMPLOYEE files with the Commission on Ethics. [Sec.  112.3145, Fla. Stat.]    2. FORM 1F ‐ Final Form 1 Limited Financial Disclosure     FORM 1F is the disclosure form required to be filed within 60 days after a public officer or employee  required to file FORM 1 leaves his or her public position.  The form covers the disclosure period  between January 1 and the last day of office or employment within that year.    3. FORM 2 ‐ Quarterly Client Disclosure     The state officers, local officers, and specified state employees listed above, as well as elected  constitutional officers, must file a FORM 2 if they or a partner or associate of their professional firm  represent a client for compensation before an agency at their level of government.     A FORM 2 disclosure includes the names of clients represented by the reporting person or by any  partner or associate of his or her professional firm for a fee or commission before agencies at the  reporting person’s level of government. Such representations do not include appearances in  ministerial matters, appearances before judges of compensation claims, or representations on behalf  of one’s agency in one’s official capacity. Nor does the term include the preparation and filing of forms  and applications merely for the purpose of obtaining or transferring a license, so long as the issuance  of the license does not require a variance, special consideration, or a certificate of public convenience  and necessity.      15    When to File:     This disclosure should be filed quarterly, by the end of the calendar quarter following the calendar  quarter during which a reportable representation was made. FORM 2 need not be filed merely to  indicate that no reportable representations occurred during the preceding quarter; it should be filed  ONLY when reportable representations were made during the quarter.    Where To File:     LOCAL OFFICERS file with the Supervisor of Elections of the county in which they permanently  reside.     STATE OFFICERS and SPECIFIED STATE EMPLOYEES file with the Commission on Ethics. [Sec.  112.3145(4), Fla. Stat.]    4. FORM 6 ‐ Full and Public Disclosure    Who Must File:     Persons required by law to file FORM 6 include all elected constitutional officers and candidates  for such office; the mayor and members of the city council and candidates for these offices in  Jacksonville; the Duval County Superintendent of Schools; judges of compensation claims (pursuant to  Sec. 440.442, Fla. Stat.); members of the Florida Housing Finance Corporation Board and members of  expressway authorities, transportation authorities (except the Jacksonville Transportation Authority),  bridge authority, or toll authorities created pursuant to Ch. 348 or 343, or 349, or other general law.    What Must be Disclosed:     FORM 6 is a detailed disclosure of assets, liabilities, and sources of income over $1,000 and their  values, as well as net worth. Officials may opt to file their most recent income tax return in lieu of  listing sources of income but still must disclose their assets, liabilities, and net worth. In addition, the  form requires the disclosure of certain relationships with, and ownership interests in, specified types  of businesses such as banks, savings and loans, insurance companies, and utility companies.    When and Where To File:     Incumbent officials must file FORM 6 annually by July 1 with the Commission on Ethics.  CANDIDATES must file with the officer before whom they qualify at the time of qualifying. [Art. II, Sec.  8(a) and (i), Fla. Const., and Sec. 112.3144, Fla. Stat.]      16    5. FORM 6F ‐ Final Form 6 Full and Public Disclosure     This is the disclosure form required to be filed within 60 days after a public officer or employee  required to file FORM 6 leaves his or her public position.  The form covers the disclosure period  between January 1 and the last day of office or employment within that year.     6. FORM 9 ‐ Quarterly Gift Disclosure     Each person required to file FORM 1 or FORM 6, and each state procurement employee, must file a  FORM 9, Quarterly Gift Disclosure, with the Commission on Ethics on the last day of any calendar quarter  following the calendar quarter in which he or she received a gift worth more than $100, other than gifts  from relatives, gifts prohibited from being accepted, gifts primarily associated with his or her business or  employment, and gifts otherwise required to be disclosed. FORM 9 NEED NOT BE FILED if no such gift was  received during the calendar quarter.     Information to be disclosed includes a description of the gift and its value, the name and address of  the donor, the date of the gift, and a copy of any receipt for the gift provided by the donor. [Sec. 112.3148,  Fla. Stat.]    7. FORM 10 ‐ Annual Disclosure of Gifts from Government Agencies and Direct‐Support Organizations and  Honorarium Event Related Expenses     State government entities, airport authorities, counties, municipalities, school boards, water  management districts, and the South Florida Regional Transportation Authority, may give a gift worth  more than $100 to a person required to file FORM 1 or FORM 6, and to state procurement employees, if  a public purpose can be shown for the gift. Also, a direct‐support organization for a governmental entity  may give such a gift to a person who is an officer or employee of that entity. These gifts are to be reported  on FORM 10, to be filed by July 1.     The governmental entity or direct‐support organization giving the gift must provide the officer or  employee with a statement about the gift no later than March 1 of the following year. The officer or  employee then must disclose this information by filing a statement by July 1 with his or her annual  financial disclosure that describes the gift and lists the donor, the date of the gift, and the value of the  total gifts provided during the calendar year. State procurement employees file their statements with  the Commission on Ethics. [Sec. 112.3148, Fla. Stat.]     In addition, a person required to file FORM 1 or FORM 6, or a state procurement employee, who  receives expenses or payment of expenses related to an honorarium event from someone who is  prohibited from giving him or her an honorarium, must disclose annually the name, address, and  affiliation of the donor, the amount of the expenses, the date of the event, a description of the    17    expenses paid or provided, and the total value of the expenses on FORM 10. The donor paying the  expenses must provide the officer or employee with a statement about the expenses within 60 days  of the honorarium event.      The disclosure must be filed by July 1, for expenses received during the previous calendar year,  with the officer’s or employee’s FORM 1 or FORM 6. State procurement employees file their  statements with the Commission on Ethics. [Sec. 112.3149, Fla. Stat.]     However, notwithstanding Sec. 112.3149, Fla. Stat., no executive branch or legislative lobbyist or  principal shall make, directly or indirectly, and no executive branch agency official or employee who  files FORM 1 or FORM 6 shall knowingly accept, directly or indirectly, any expenditure made for the  purpose of lobbying.  This may include gifts or honorarium event related expenses that formerly were  permitted under Sections 112.3148 and 112.3149. [Sec. 112.3215, Fla. Stat.] Similar prohibitions apply  to legislative officials and employees. However, these laws are not administered by the Commission  on Ethics. [Sec. 11.045, Fla. Stat.] In addition, gifts, which include anything not primarily related to  political activities authorized under ch. 106, are prohibited from political committees. [Sec. 112.31485  Fla. Stat.]    8. FORM 30 ‐ Donor’s Quarterly Gift Disclosure     As mentioned above, the following persons and entities generally are prohibited from giving a gift  worth more than $100 to a reporting individual (a person required to file FORM 1 or FORM 6) or to a state  procurement employee: a political committee; a lobbyist who lobbies the reporting individual’s or  procurement employee’s agency, and the partner, firm, employer, or principal of such a lobbyist; and  vendors. If such person or entity makes a gift worth between $25 and $100 to a reporting individual or  state procurement employee (that is not accepted in behalf of a governmental entity or charitable  organization), the gift should be reported on FORM 30. The donor also must notify the recipient at the  time the gift is made that it will be reported.      The FORM 30 should be filed by the last day of the calendar quarter following the calendar quarter in  which the gift was made. If the gift was made to an individual in the legislative branch, FORM 30 should  be filed with the Lobbyist Registrar. [See page 35 for address.] If the gift was to any other reporting  individual or state procurement employee, FORM 30 should be filed with the Commission on Ethics.     However, notwithstanding Section 112.3148, Fla. Stat., no executive branch lobbyist or principal shall  make, directly or indirectly, and no executive branch agency official or employee who files FORM 1 or  FORM 6 shall knowingly accept, directly or indirectly, any expenditure made for the purpose of lobbying.   This may include gifts that formerly were permitted under Section 112.3148.  [Sec. 112.3215, Fla. Stat.]  Similar prohibitions apply to legislative officials and employees. However, these laws are not administered    18    by the Commission on Ethics. [Sec. 11.045, Fla. Stat.] In addition, gifts from political committees are  prohibited. [Sec. 112.31485, Fla. Stat.]    9.  FORM 1X AND FORM 6X ‐ Amendments to Form 1 and Form 6     These forms are provided for officers or employees to amend their previously filed Form 1 or Form 6.    IV.   AVAILABILITY OF FORMS     LOCAL OFFICERS and EMPLOYEES who must file FORM 1 annually will be sent the form by mail from the  Supervisor of Elections in the county in which they permanently reside not later than JUNE 1 of each year.  Newly elected and appointed officials or employees should contact the heads of their agencies for copies  of the form or download it from www.ethics.state.fl.us, as should those persons who are required to file  their final disclosure statements within 60 days of leaving office or employment.     ELECTED CONSTITUTIONAL OFFICERS, OTHER STATE OFFICERS, and SPECIFIED STATE EMPLOYEES who  must file annually FORM 1 or 6 will be sent these forms by mail from the Commission on Ethics by JUNE 1  of each year. Newly elected and appointed officers and employees should contact the heads of their  agencies or the Commission on Ethics for copies of the form or download it from www.ethics.state.fl.us, as  should those persons who are required to file their final disclosure statements within 60 days of leaving  office or employment.     Any person needing one or more of the other forms described here may also obtain them from a  Supervisor of Elections or from the Commission on Ethics, P.O. Drawer 15709, Tallahassee, Florida 32317‐ 5709.  They are also available on the Commission’s website: www.ethics.state.fl.us.    V.   PENALTIES     A. Non‐criminal Penalties for Violation of the Sunshine Amendment and the Code of Ethics     There are no criminal penalties for violation of the Sunshine Amendment and the Code of Ethics.  Penalties for violation of these laws may include: impeachment, removal from office or employment,  suspension, public censure, reprimand, demotion, reduction in salary level, forfeiture of no more than  one‐third salary per month for no more than twelve months, a civil penalty not to exceed $10,000, and  restitution of any pecuniary benefits received, and triple the value of a gift from a political committee.     B. Penalties for Candidates     CANDIDATES for public office who are found in violation of the Sunshine Amendment or the Code  of Ethics may be subject to one or more of the following penalties: disqualification from being on the    19    ballot, public censure, reprimand, or a civil penalty not to exceed $10,000, and triple the value of a gift  received from a political committee.     C. Penalties for Former Officers and Employees     FORMER PUBLIC OFFICERS or EMPLOYEES who are found in violation of a provision applicable to  former officers or employees or whose violation occurred prior to such officer’s or employee’s leaving  public office or employment may be subject to one or more of the following penalties: public censure  and reprimand, a civil penalty not to exceed $10,000, and restitution of any pecuniary benefits  received, and triple the value of a gift received from a political committee.     D. Penalties for Lobbyists and Others     An executive branch lobbyist who has failed to comply with the Executive Branch Lobbying  Registration law (see Part VIII) may be fined up to $5,000, reprimanded, censured, or prohibited from  lobbying executive branch agencies for up to two years. Lobbyists, their employers, principals,  partners, and firms, and political committees and committees of continuous existence who give a  prohibited gift or honorarium or fail to comply with the gift reporting requirements for gifts worth  between $25 and $100, may be penalized by a fine of not more than $5,000 and a prohibition on  lobbying, or employing a lobbyist to lobby, before the agency of the public officer or employee to  whom the gift was given for up to two years. Any agent or person acting on behalf of a political  committee giving a prohibited gift is personally liable for a civil penalty of up to triple the value of the  gift.     Executive Branch lobbying firms that fail to timely file their quarterly compensation reports may  be fined $50 per day per principal for each day the report is late, up to a maximum fine of $5,000 per  report.     E. Felony Convictions: Forfeiture of Retirement Benefits     Public officers and employees are subject to forfeiture of all rights and benefits under the  retirement system to which they belong if convicted of certain offenses. The offenses include  embezzlement or theft of public funds; bribery; felonies specified in Chapter 838, Florida Statutes;  impeachable offenses; and felonies committed with intent to defraud the public or their public agency.  [Sec. 112.3173, Fla. Stat.]              20     F. Automatic Penalties for Failure to File Annual Disclosure     Public officers and employees required to file either Form 1 or Form 6 annual financial disclosure  are subject to automatic fines of $25 for each day late the form is filed after September 1, up to a  maximum penalty of $1,500. [Sec. 112.3144 and 112.3145, Fla. Stat.]    VI.  ADVISORY OPINIONS     Conflicts of interest may be avoided by greater awareness of the ethics laws on the part of public  officials and employees through advisory assistance from the Commission on Ethics.     A. Who Can Request an Opinion     Any public officer, candidate for public office, or public employee in Florida who is in doubt about  the applicability of the standards of conduct or disclosure laws to himself or herself, or anyone who  has the power to hire or terminate another public employee, may seek an advisory opinion from the  Commission about himself or herself or that employee.      B. How to Request an Opinion     Opinions may be requested by letter presenting a question based on a real situation and including  a detailed description of the situation. Opinions are issued by the Commission and are binding on the  conduct of the person who is the subject of the opinion, unless material facts were omitted or misstated  in the request for the opinion. Published opinions will not bear the name of the persons involved unless  they consent to the use of their names; however, the request and all information pertaining to it is a  public record, made available to the Commission and to members of the public in advance of the  Commission’s consideration of the question.     C. How to Obtain Published Opinions     All of the Commission’s opinions are available for viewing or download at its website:   www.ethics.state.fl.us.     VII.  COMPLAINTS     A. Citizen Involvement     The Commission on Ethics cannot conduct investigations of alleged violations of the Sunshine  Amendment or the Code of Ethics unless a person files a sworn complaint with the Commission alleging  such violation has occurred, or a referral is received, as discussed below.    21     If you have knowledge that a person in government has violated the standards of conduct or  disclosure laws described above, you may report these violations to the Commission by filing a sworn  complaint on the form prescribed by the Commission and available for download at  www.ethics.state.fl.us. The Commission is unable to take action based on learning of such misdeeds  through newspaper reports, telephone calls, or letters.     You can obtain a complaint form (FORM 50), by contacting the Commission office at the address  or phone number shown on the inside front cover of this booklet, or you can download it from the  Commission’s website:   www.ethics.state.fl.us.      B. Referrals     The Commission may accept referrals from: the Governor, the Florida Department of Law  Enforcement, a State Attorney, or a U.S. Attorney.  A vote of six of the Commission’s nine members is  required to proceed on such a referral.     C. Confidentiality     The complaint or referral, as well as all proceedings and records relating thereto, is confidential  until the accused requests that such records be made public or until the matter reaches a stage in the  Commission’s proceedings where it becomes public. This means that unless the Commission receives  a written waiver of confidentiality from the accused, the Commission is not free to release any  documents or to comment on a complaint or referral to members of the public or press, so long as the  complaint or referral remains in a confidential stage.    A COMPLAINT OR REFERRAL MAY NOT BE FILED WITH RESPECT TO A CANDIDATE ON THE DAY OF THE  ELECTION, OR WITHIN THE 30 CALENDAR DAYS PRECEDING THE ELECTION DATE, UNLESS IT IS BASED  ON PERSONAL INFORMATION OR INFORMATION OTHER THAN HEARSAY.      D. How the Complaint Process Works     Complaints which allege a matter within the Commission’s jurisdiction are assigned a tracking  number and Commission staff forwards a copy of the original sworn complaint to the accused within  five working days of its receipt. Any subsequent sworn amendments to the complaint also are  transmitted within five working days of their receipt.     Once a complaint is filed, it goes through three procedural stages under the Commission’s rules. The  first stage is a determination of whether the allegations of the complaint are legally sufficient: that is,  whether they indicate a possible violation of any law over which the Commission has jurisdiction. If the    22    complaint is found not to be legally sufficient, the Commission will order that the complaint be  dismissed without investigation, and all records relating to the complaint will become public at that  time.      In cases of very minor financial disclosure violations, the official will be allowed an opportunity to  correct or amend his or her disclosure form. Otherwise, if the complaint is found to be legally sufficient,  a preliminary investigation will be undertaken by the investigative staff of the Commission. The second  stage of the Commission’s proceedings involves this preliminary investigation and a decision by the  Commission as to whether there is probable cause to believe that there has been a violation of any of  the ethics laws. If the Commission finds no probable cause to believe there has been a violation of the  ethics laws, the complaint will be dismissed and will become a matter of public record. If the  Commission finds probable cause to believe there has been a violation of the ethics laws, the complaint  becomes public and usually enters the third stage of proceedings. This stage requires the Commission  to decide whether the law was actually violated and, if so, whether a penalty should be recommended.  At this stage, the accused has the right to request a public hearing (trial) at which evidence is presented,  or the Commission may order that such a hearing be held. Public hearings usually are held in or near  the area where the alleged violation occurred.     When the Commission concludes that a violation has been committed, it issues a public report of its  findings and may recommend one or more penalties to the appropriate disciplinary body or official.     When the Commission determines that a person has filed a complaint with knowledge that the  complaint contains one or more false allegations or with reckless disregard for whether the complaint  contains false allegations, the complainant will be liable for costs plus reasonable attorney’s fees  incurred by the person complained against. The Department of Legal Affairs may bring a civil action to  recover such fees and costs, if they are not paid voluntarily within 30 days.      E. Dismissal of Complaints At Any Stage of Disposition     The Commission may, at its discretion, dismiss any complaint at any stage of disposition should it  determine that the public interest would not be served by proceeding further, in which case the  Commission will issue a public report stating with particularity its reasons for the dismissal. [Sec.  112.324(12), Fla. Stat.]      F. Statute of Limitations     All sworn complaints alleging a violation of the Sunshine Amendment or the Code of Ethics must be  filed with the Commission within five years of the alleged violation or other breach of the public trust. Time  starts to run on the day AFTER the violation or breach of public trust is committed. The statute of limitations    23    is tolled on the day a sworn complaint is filed with the Commission. If a complaint is filed and the statute  of limitations has run, the complaint will be dismissed. [Sec. 112.3231, Fla. Stat.]    VIII. EXECUTIVE BRANCH LOBBYING      Any person who, for compensation and on behalf of another, lobbies an agency of the executive  branch of state government with respect to a decision in the area of policy or procurement may be  required to register as an executive branch lobbyist. Registration is required before lobbying an agency  and is renewable annually. In addition, each lobbying firm must file a compensation report with the  Commission for each calendar quarter during any portion of which one or more of the firm’s lobbyists  were registered to represent a principal.  As noted above, no executive branch lobbyist or principal can  make, directly or indirectly, and no executive branch agency official or employee who files FORM 1 or  FORM 6 can knowingly accept, directly or indirectly, any expenditure made for the purpose of lobbying.  [Sec. 112.3215, Fla. Stat.]      Paying an executive branch lobbyist a contingency fee based upon the outcome of any specific  executive branch action, and receiving such a fee, is prohibited. A violation of this prohibition is a first  degree misdemeanor, and the amount received is subject to forfeiture. This does not prohibit sales  people from receiving a commission. [Sec. 112.3217, Fla. Stat.]     Executive branch departments, state universities, community colleges, and water management  districts are prohibited from using public funds to retain an executive branch (or legislative branch)  lobbyist, although these agencies may use full‐time employees as lobbyists. [Sec. 11.062, Fla. Stat.]     Online registration and filing is available at www.floridalobbyist.gov. Additional information  about the executive branch lobbyist registration system may be obtained by contacting the Lobbyist  Registrar at the following address:    Executive Branch Lobbyist Registration  Room G‐68, Claude Pepper Building  111 W. Madison Street  Tallahassee, FL 32399‐1425  Phone: 850/922‐4987    IX.  WHISTLE‐BLOWER’S ACT     In 1986, the Legislature enacted a “Whistle‐blower’s Act” to protect employees of agencies and  government contractors from adverse personnel actions in retaliation for disclosing information in a  sworn complaint alleging certain types of improper activities.  Since then, the Legislature has revised  this law to afford greater protection to these employees.     24     While this language is contained within the Code of Ethics, the Commission has no jurisdiction or  authority to proceed against persons who violate this Act. Therefore, a person who has disclosed  information alleging improper conduct governed by this law and who may suffer adverse  consequences as a result should contact one or more of the following:  the Office of the Chief  Inspector General in the Executive Office of the Governor; the Department of Legal Affairs; the  Florida Commission on Human Relations; or a private attorney.  [Sec. 112.3187 ‐ 112.31895, Fla.  Stat.]    X.  ADDITIONAL INFORMATION     As mentioned above, we suggest that you review the language used in each law for a more  detailed understanding of Florida’s ethics laws. The “Sunshine Amendment” is Article II, Section 8, of  the Florida Constitution. The Code of Ethics for Public Officers and Employees is contained in Part III  of Chapter 112, Florida Statutes.     Additional information about the Commission’s functions and interpretations of these laws may be  found in Chapter 34 of the Florida Administrative Code, where the Commission’s rules are published,  and in The Florida Administrative Law Reports, which until 2005 published many of the Commission’s  final orders. The Commission’s rules, orders, and opinions also are available at www.ethics.state.fl.us.     If you are a public officer or employee concerned about your obligations under these laws, the staff  of the Commission will be happy to respond to oral and written inquiries by providing information  about the law, the Commission’s interpretations of the law, and the Commission’s procedures.    XI.  TRAINING      Constitutional officers and elected municipal officers are required to receive a total of four hours  training, per calendar year, in the area of ethics, public records, and open meetings. The Commission  on Ethics does not track compliance or certify providers.     Visit the training page on the Commission’s website for up‐to‐date rules, opinions, audio/video  training, and opportunities for live training conducted by Commission staff. A comprehensive online  training course addressing Florida’s Code of Ethics, as well as Sunshine Law, and Public Records Act is  available via a link on the Commission’s homepage.  105 Polk Avenue, Cape Canaveral, FL 32920 P.O. Box 326 321-868-1220 x220 321-868-1248 City Clerk’s Office Memorandum To: City Council City Employees required to file a “Form 1” financial disclosure Board of Adjustment Members Code Enforcement Board Members Construction Board of Adjustment & Appeals Members Planning and Zoning Board Members From: Mia Goforth, City Clerk Re: Gifts and the Code of Ethics ____________________________________________________________________________ Gifts are an important element of the State Code of Ethics for Public Officers, and Employees1. There are several sets of standards that may apply to you. Because you serve in a position that requires filling a Form 1 financial disclosure, you are considered to be a “reporting individual,” and must comply with the Code of Ethics’ gift and honorarium standards. In addition, City Charter Section 7.01 requires Officials and employees be governed by the State Code of Ethics. The Code of Ethics contains two sets of standards that apply to Form 1 filers who serve in local government. First, like all public officers and employees, you are prohibited: from soliciting or accepting anything of value if it is based upon the understanding that your official action or judgment would be influenced;2 and from accepting anything of value if you know, or, with exercise of reasonable care, should know, that it was given to influence an action in which you were expected to participate officially.3 Secondly, you are subject to the gift and honoraria laws in the Code of Ethics. These gift laws primarily address gifts4 and honoraria5 from certain donors (a lobbyist6 who has tried to influence your agency within the past 12 months, the principal or employer of that lobbyist, the lobbyist’s firm, and partners of the lobbyist).7 1 Found in Part III, Chapter 112, Florida Statutes. 2 Sec. 112.313(2), Fla. Stat. 3 Sec. 112.313(4), Fla. Stat. 4 Defined in Sec. 112.312(12), Fla. Stat. 5 Defined in Sec. 112.3149(1), Fla. Stat 6 “Lobbyist” is defined in Sec. 112.3148(2)(d), Fla. Stat., to include anyone who was paid to influence the governmental decision-making of your agency, within the past 12 months. Therefore, the law applies not just to registered “lobbyists,” but also to lawyers, salespeople, and anyone else who receives compensation for trying to influence any decision of your agency. 7 “Political committees” and “committees of continuous existence” under the elections laws also are in this group of prohibited donors. Page 2 of 2 There are two basic prohibitions: (1) you should not solicit any gift for personal benefit (regardless of value) from any of these donors,8 and(2) you should not accept a gift worth more than $100.00 given directly or indirectly by any of these donors.9 Gifts worth more than $100.00 that are not prohibited (and that are not reported elsewhere by law) should be disclosed on a quarterly basis, using CE Form 9.10 The only exception to this reporting requirement is for gifts from “relatives,” a group that is broadly defined under the law.11 Gifts from relatives also are not prohibited, regardless of value. Honoraria and honorarium-event related expenses from these donors are limited and may be required to be disclosed.12 The laws referenced here and further information about the ethics laws are available on the Commission on Ethics’ website: www.ethics.state.fl.us. If you have questions concerning Florida’s gifts laws and reporting requirements, please contact the staff of the Ethics Commission at 850-488-7864. 8 If it is for the personal benefit of any reporting individual, State “procurement employee,” or a member of any reporting individual’s or procurement employee’s immediate family. See Sec. 112.3148(3), Fla. Stat. 9 Gifts to governmental entities and charities are subject to particular standards (see Sec. 112.3148(4) and (5), Fla. Stat). Gifts worth more than $100.00 having a public purpose from certain governmental entities and gifts from direct support organizations may be accepted but must be reported, under Sec. 112.3148(6), Fla. Stat. 10 See Sec. 112.3148(8), Fla. Stat. 11 See Sec. 112.312(21), Fla. Stat. 12 See Sec. 112.3149, Fla. Stat. **** BOTH PARTS OF THIS SECTION MUST BE COMPLETED **** DISCLOSURE PERIOD: THIS STATEMENT REFLECTS YOUR FINANCIAL INTERESTS FOR THE PRECEDING TAX YEAR, WHETHER BASED ON A CALENDAR YEAR OR ON A FISCAL YEAR. PLEASE STATE BELOW WHETHER THIS STATEMENT IS FOR THE PRECEDING TAX YEAR ENDING EITHER (must check one): ‰DECEMBER 31, 2016 OR‰SPECIFY TAX YEAR IF OTHER THAN THE CALENDAR YEAR:____________ MANNER OF CALCULATING REPORTABLE INTERESTS: FILERS HAVE THE OPTION OF USING REPORTING THRESHOLDS THAT ARE ABSOLUTE DOLLAR VALUES, WHICH REQUIRES FEWER CALCULATIONS, OR USING COMPARATIVE THRESHOLDS, WHICH ARE USUALLY BASED ON PERCENTAGE VALUES (see instructions for further details). CHECK THE ONE YOU ARE USING (must check one): ‰COMPARATIVE (PERCENTAGE) THRESHOLDS OR ‰DOLLAR VALUE THRESHOLDS FORM 1 PART A -- PRIMARY SOURCES OF INCOME [Major sources of income to the reporting person - See instructions] (If you have nothing to report, write "none" or "n/a") NAME OF SOURCE SOURCE'S DESCRIPTION OF THE SOURCE'S OF INCOME ADDRESS PRINCIPAL BUSINESS ACTIVITY PART B -- SECONDARY SOURCES OF INCOME [Major customers, clients, and other sources of income to businesses owned by the reporting person - See instructions] (If you have nothing to report, write "none" or "n/a") NAME OF NAME OF MAJOR SOURCES ADDRESS PRINCIPAL BUSINESS BUSINESS ENTITY OF BUSINESS' INCOME OF SOURCE ACTIVITY OF SOURCE FILING INSTRUCTIONS for when and where to file this form are located at the bottom of page 2. INSTRUCTIONS on who must file this form and how to fill it out begin on page 3. FOR OFFICE USE ONLY: PART C -- REAL PROPERTY [Land, buildings owned by the reporting person - See instructions] (If you have nothing to report, write "none" or "n/a") CE FORM 1 - Effective: January 1, 2017 (Continued on reverse side) PAGE 1Incorporated by reference in Rule 34-8.202(1), F.A.C. NAME OF OFFICE OR POSITION HELD OR SOUGHT : NAME OF AGENCY : You are not limited to the space on the lines on this form. Attach additional sheets, if necessary. CHECK ONLY IF ‰ CANDIDATE OR ‰ NEW EMPLOYEE OR APPOINTEE MAILING ADDRESS : LAST NAME -- FIRST NAME -- MIDDLE NAME : Please print or type your name, mailing address, agency name, and position below: CITY : ZIP : COUNTY : STATEMENT OF FINANCIAL INTERESTS 2016 FILING INSTRUCTIONS: IF ANY OF PARTS A THROUGH G ARE CONTINUED ON A SEPARATE SHEET, PLEASE CHECK HERE ‰ PART D — INTANGIBLE PERSONAL PROPERTY [Stocks, bonds, certificates of deposit, etc. - See instructions] (If you have nothing to report, write "none" or "n/a") TYPE OF INTANGIBLE BUSINESS ENTITY TO WHICH THE PROPERTY RELATES PART E — LIABILITIES [Major debts - See instructions] (If you have nothing to report, write "none" or "n/a") NAME OF CREDITOR ADDRESS OF CREDITOR PART F — INTERESTS IN SPECIFIED BUSINESSES [Ownership or positions in certain types of businesses - See instructions] (If you have nothing to report, write "none" or "n/a") BUSINESS ENTITY # 1 BUSINESS ENTITY # 2 NAME OF BUSINESS ENTITY ADDRESS OF BUSINESS ENTITY PRINCIPAL BUSINESS ACTIVITY POSITION HELD WITH ENTITY I OWN MORE THAN A 5% INTEREST IN THE BUSINESS NATURE OF MY OWNERSHIP INTEREST WHAT TO FILE: After completing all parts of this form, including signing and dating it, send back only the first sheet (pages 1 and 2) for filing. If you have nothing to report in a particular section, write "none" or "n/a" in that section(s). NOTE: MULTIPLE FILING UNNECESSARY: A candidate who files a Form 1 with a qualifying officer is not required to file with the Commission or Supervisor of Elections. Facsimiles will not be accepted. WHERE TO FILE: If you were mailed the form by the Commission on Ethics or a County Supervisor of Elections for your annual disclosure filing, return the form to that location. Local officers/employees file with the Supervisor of Elections of the county in which they permanently reside. (If you do not permanently reside in Florida, file with the Supervisor of the county where your agency has its headquarters.) State officers or specified state employees file with the Commission on Ethics, P.O. Drawer 15709, Tallahassee, FL 32317-5709; physical address: 325 John Knox Road, Building E, Suite 200, Tallahassee, FL 32303. Candidates file this form together with their qualifying papers. To determine what category your position falls under, see page 3 of instructions. WHEN TO FILE: Initially, each local officer/employee, state officer, and specified state employee must file within 30 days of the date of his or her appointment or of the beginning of employment. Appointees who must be confirmed by the Senate must file prior to confirmation, even if that is less than 30 days from the date of their appointment. Candidates must file at the same time they file their qualifying papers. Thereafter, file by July 1 following each calendar year in which they hold their positions. Finally, file a final disclosure form (Form 1F) within 60 days of leaving office or employment. Filing a CE Form 1F (Final Statement of Financial Interests) does not relieve the filer of filing a CE Form 1 if the filer was in his or her position on December 31, 2016. CE FORM 1 - Effective: January 1, 2017.PAGE 2Incorporatedby reference in Rule 34-8.202(1), F.A.C. SIGNATURE OF FILER: Signature: ____________________________________________ Date Signed: ____________________________________________ CPA or ATTORNEY SIGNATURE ONLY If a certified public accountant licensed under Chapter 473, or attorney in good standing with the Florida Bar prepared this form for you, he or she must complete the following statement: I, _______________________________________, prepared the CE Form 1 in accordance with Section 112.3145, Florida Statutes, and the instructions to the form. Upon my reasonable knowledge and belief, the disclosure herein is true and correct. CPA/Attorney Signature: ______________________________ Date Signed: _______________________________________ PART G — TRAINING For elected municipal officers required to complete annual ethics training pursuant to section 112.3142, F.S. ‰I CERTIFY THAT I HAVE COMPLETED THE REQUIRED TRAINING. NOTICE Annual Statements of Financial Interests are due July 1. If the annual form is not filed or postmarked by September 1, an automatic fine of $25 for each day late will be imposed, up to a maximum penalty of $1,500. Failure to file also can result in removal from public office or employment. [s. 112.3145, F.S.] In addition, failure to make any required disclosure constitutes grounds for and may be punished by one or more of the following: disqualification from being on the ballot, impeachment, removal or suspension from office or employment, demotion, reduction in salary, reprimand, or a civil penalty not exceeding $10,000. [s. 112.317, F.S.] 1) Elected public officials not serving in a political subdivision of the state and any person appointed to fill a vacancy in such office, unless required to file full disclosure on Form 6.2) Appointed members of each board, commission, authority, or council having statewide jurisdiction, excluding members of solely advisory bodies, but including judicial nominating commission members; Directors of Enterprise Florida, Scripps Florida Funding Corporation, and Career Source Florida; and members of the Council on the Social Status of Black Men and Boys; the Executive Director, Governors, and senior managers of Citizens Property Insurance Corporation; Governors and senior managers of Florida Workers' Compensation Joint Underwriting Association; board members of the Northeast Fla. Regional Transportation Commission; members of the board of Triumph Gulf Coast, Inc; members of the board of Florida Is For Veterans, Inc.; and members of the Technology Advisory Council within the Agency for State Technology.3) The Commissioner of Education, members of the State Board of Education, the Board of Governors, and the local Boards of Trustees and Presidents of state universities. 4) Persons elected to office in any political subdivision (such as municipalities, counties, and special districts) and any person appointed to fill a vacancy in such office, unless required to file Form 6. 5) Appointed members of the following boards, councils, commissions, authorities, or other bodies of county, municipality, school district, independent special district, or other political subdivision: the governing body of the subdivision; community college or junior college district boards of trustees; boards having the power to enforce local code provisions; boards of adjustment; community redevelopment agencies; planning or zoning boards having the power to recommend, create, or modify land planning or zoning within a political subdivision, except for citizen advisory committees, technical coordinating committees, and similar groups who only have the power to make recommendations to planning or zoning boards, and except for representatives of a military installation acting on behalf of all military installations within that jurisdiction; pension or retirement boards empowered to invest pension or retirement funds or determine entitlement to or amount of pensions or other retirement benefits.6) Any appointed member of a local government board who is required to file a statement of financial interests by the appointing authority or the enabling legislation, ordinance, or resolution creating the board. 7) Persons holding any of these positions in local government: mayor; county or city manager; chief administrative employee or finance director of a county, municipality, or other political subdivision; county or municipal attorney; chief county or municipal building inspector; county or municipal water resources coordinator; county or municipal pollution control director; county or municipal environmental control director; county or municipal administrator with power to grant or deny a land development permit; chief of police; fire chief; municipal clerk; appointed district school superintendent; community college president; district medical examiner; purchasing agent (regardless of title) having the authority to make any purchase exceeding $20,000 for the local governmental unit. 8) Officers and employees of entities serving as chief administrative officer of a political subdivision.9) Members of governing boards of charter schools operated by a city or other public entity. 10) Employees in the office of the Governor or of a Cabinet member who are exempt from the Career Service System, excluding secretarial, clerical, and similar positions.11) The following positions in each state department, commission, board, or council: Secretary, Assistant or Deputy Secretary, Executive Director, Assistant or Deputy Executive Director, and anyone having the power normally conferred upon such persons, regardless of title.12) The following positions in each state department or division: Director, Assistant or Deputy Director, Bureau Chief, Assistant Bureau Chief, and any person having the power normally conferred upon such persons, regardless of title.13) Assistant State Attorneys, Assistant Public Defenders, criminal conflict and civil regional counsel, and assistant criminal conflict and civil regional counsel, Public Counsel, full-time state employees serving as counsel or assistant counsel to a state agency, administrative law judges, and hearing officers. 14) The Superintendent or Director of a state mental health institute established for training and research in the mental health field, or any major state institution or facility established for corrections, training, treatment, or rehabilitation. 15) State agency Business Managers, Finance and Accounting Directors, Personnel Officers, Grant Coordinators, and purchasing agents (regardless of title) with power to make a purchase exceeding $20,000.16) The following positions in legislative branch agencies: each employee (other than those employed in maintenance, clerical, secretarial, or similar positions and legislative assistants exempted by the presiding officer of their house); and each employee of the Commission on Ethics. INSTRUCTIONS FOR COMPLETING FORM 1: INTRODUCTORY INFORMATION (Top of Form): If your name, mailing address, public agency, and position are already printed on the form, you do not need to provide this information unless it should be changed. To change any of this information, write the correct information on the form, and contact your agency's financial disclosure coordinator. You can find your coordinator on the Commission on Ethics website: www.ethics.state.fl.us. NAME OF AGENCY:The name of the governmental unit which you serve or served, by which you are or were employed, or for which you are a candidate. OFFICE OR POSITION HELD OR SOUGHT:The title of the office or position you hold, are seeking, or held during the disclosure period even if you have since left that position. If you are a candidate for office or are a new employee or appointee, check the appropriate box. PUBLIC RECORD:The disclosure form and everything attached to it is a public record. Your Social Security Number is not required and you should redact it from any documents you file. If you are an active or former officer or employee listed in Section 119.071, F.S., whose home address is exempt from disclosure, the Commission will maintain that confidentiality if you submit a written request. DISCLOSURE PERIOD:The tax year for most individuals is the calendar year (January 1 through December 31). If that is the case for you, then your financial interests should be reported for the calendar year 2016; check that box. If you file your IRS tax return based on a tax year that is not the calendar year, you should specify the dates of your tax year in this portion of the form and check the appropriate box. This is the "disclosure period" for your report. WHO MUST FILE FORM 1: CE FORM 1 - Effective: January 1, 2017. Incorporated by reference in Rule 34-8.202, F.A.C.PAGE 3 PART A — PRIMARY SOURCES OF INCOME [Required by s. 112.3145(3)(b)1, F.S.] Part A is intended to require the disclosure of your principal sources of income during the disclosure period. You do not have to disclose the amount of income received, and you need not list your public salary from serving in the position(s) which requires you to file this form. The income of your spouse need not be disclosed; however, if there is joint income to you and your spouse from property you own jointly (such as interest or dividends from a bank account or stocks), you should disclose the source of that income if it exceeded the threshold. Please list in this part of the form the name, address, and principal business activity of each source of your income which exceeded $2,500 of gross income received by you in your own name or by any other person for your use or benefit. "Gross income" means the same as it does for income tax purposes, even if the income is not actually taxable, such as interest on tax-free bonds. Examples include: compensation for services, income from business, gains from property dealings, interest, rents, dividends, pensions, IRA distributions, social security, distributive share of partnership gross income, and alimony, but not child support. Examples: — If you were employed by a company that manufactures computers and received more than $2,500, list the name of the company, its address, and its principal business activity (computer manufacturing). — If you were a partner in a law firm and your distributive share of partnership gross income exceeded $2,500, list the name of the firm, its address, and its principal business activity (practice of law). — If you were the sole proprietor of a retail gift business and your gross income from the business exceeded $2,500, list the name of the business, its address, and its principal business activity (retail gift sales). — If you received income from investments in stocks and bonds, list each individual company from which you derived more than $2,500. Do not aggregate all of your investment income. — If more than $2,500 of your gross income was gain from the sale of property (not just the selling price), list as a source of income the purchaser’s name, address and principal business activity. If the purchaser’s identity is unknown, such as where securities listed on an exchange are sold through a brokerage firm, the source of income should be listed as "sale of (name of company) stock," for example. — If more than $2,500 of your gross income was in the form of interest from one particular financial institution (aggregating interest from all CD’s, accounts, etc., at that institution), list the name of the institution, its address, and its principal business activity. PART B — SECONDARY SOURCES OF INCOME [Required by s. 112.3145(3)(b)2, F.S.] This part is intended to require the disclosure of major customers, clients, and other sources of income to businesses in which you own an interest. It is not for reporting income from second jobs. That kind of income should be reported in Part A "Primary Sources of Income," if it meets the reporting threshold. You will not have anything to report unless, during the disclosure period: (1) You owned (either directly or indirectly in the form of an equitable or beneficial interest) more than 5% of the total assets or capital stock of a business entity (a corporation, partnership, LLC, limited partnership, proprietorship, joint venture, trust, firm, etc., doing business in Florida); and, (2) You received more than $5,000 of your gross income during the disclosure period from that business entity. If your interests and gross income exceeded these thresholds, then for that business entity you must list every source of income to the business entity which exceeded 10% of the business entity’s gross income (computed on the basis of the business entity's most recently completed fiscal year), the source’s address, and the source's principal business activity. Examples: — You are the sole proprietor of a dry cleaning business, from which you received more than $5,000. If only one customer, a uniform rental company, provided more than 10% of your dry cleaning business, you must list the name of the uniform rental company, its address, and its principal business activity (uniform rentals). — You are a 20% partner in a partnership that owns a shopping mall and your partnership income exceeded the above thresholds. List each tenant of the mall that provided more than 10% of the partnership's gross income and the tenant's address and principal business activity. PART C — REAL PROPERTY [Required by s. 112.3145(3)(b)3, F.S.] In this part, list the location or description of all real property in Florida in which you owned directly or indirectly at any time during the disclosure period in excess of 5% of the property’s value. You are not required to list your residences. You should list any vacation homes if you derive income from them. Indirect ownership includes situations where you are a beneficiary of a trust that owns the property, as well as situations where you own more than 5% of a partnership or corporation that owns the property. The value of the property may be determined by the most recently assessed value for tax purposes, in the absence of a more current appraisal. The location or description of the property should be sufficient to enable anyone who looks at the form to identify the property. A street address should be used, if one exists. PART D — INTANGIBLE PERSONAL PROPERTY [Required by s. 112.3145(3)(b)3, F.S.] Describe any intangible personal property that, at any time during the disclosure period, was worth more than $10,000 and state the business entity to which the property related. Intangible personal property includes things such as cash on hand, stocks, bonds, certificates of deposit, vehicle leases, interests in businesses, beneficial interests in trusts, money owed you, Deferred Retirement Option Program (DROP) accounts, the Florida Prepaid College Plan, and bank accounts. Intangible personal property also includes investment products held in IRAs, brokerage accounts, and the Florida College Investment Plan. Note that the product contained in a brokerage account, IRA, or the Florida College Investment Plan is your asset—not the account or plan itself. Things like automobiles and houses you own, jewelry, and paintings are not intangible property. Intangibles relating to the same business entity may be aggregated; for example, CDs and savings accounts with the same bank. Property owned as tenants by the entirety or as joint tenants with right of survivorship should be valued at 100%. The value of a leased vehicle is the vehicle’s present value minus the lease residual (a number found on the lease document). Filers have the option of reporting based on either thresholds that are comparative (usually, based on percentage values) or thresholds that are based on absolute dollar values. The instructions on the following pages specifically describe the different thresholds. Check the box that reflects the choice you have made. You must use the type of threshold you have chosen for each part of the form. In other words, if you choose to report based on absolute dollar value thresholds, you cannot use a percentage threshold on any part of the form. MANNER OF CALCULATING REPORTABLE INTEREST IF YOU HAVE CHOSEN DOLLAR VALUE THRESHOLDS THE FOLLOWING INSTRUCTIONS APPLY CE FORM 1 - Effective: January 1, 2017. Incorporated by reference in Rule 34-8.202, F.A.C..PAGE 4 PART E — LIABILITIES [Required by s. 112.3145(3)(b)4, F.S.] List the name and address of each creditor to whom you owed more than $10,000 at any time during the disclosure period. The amount of the liability of a vehicle lease is the sum of any past-due payments and all unpaid prospective lease payments. You are not required to list the amount of any debt. You do not have to disclose credit card and retail installment accounts, taxes owed (unless reduced to a judgment), indebtedness on a life insurance policy owed to the company of issuance, or contingent liabilities. A “contingent liability” is one that will become an actual liability only when one or more future events occur or fail to occur, such as where you are liable only as a guarantor, surety, or endorser on a promissory note. If you are a “co-maker” and are jointly liable or jointly and severally liable, then it is not a contingent liability. PART F — INTERESTS IN SPECIFIED BUSINESSES [Required by s. 112.3145(5), F.S.] The types of businesses covered in this disclosure include: state and federally chartered banks; state and federal savings and loan associations; cemetery companies; insurance companies; mortgage companies; credit unions; small loan companies; alcoholic beverage licensees; pari-mutuel wagering companies, utility companies, entities controlled by the Public Service Commission; and entities granted a franchise to operate by either a city or a county government. Disclose in this part the fact that you owned during the disclosure period an interest in, or held any of certain positions with the types of businesses listed above. You must make this disclosure if you own or owned (either directly or indirectly in the form of an equitable or beneficial interest) at any time during the disclosure period more than 5% of the total assets or capital stock of one of the types of business entities listed above. You also must complete this part of the form for each of these types of businesses for which you are, or were at any time during the disclosure period, an officer, director, partner, proprietor, or agent (other than a resident agent solely for service of process). If you have or held such a position or ownership interest in one of these types of businesses, list the name of the business, its address and principal business activity, and the position held with the business (if any). If you own(ed) more than a 5% interest in the business, indicate that fact and describe the nature of your interest. PART G — TRAINING CERTIFICATION [Required by s. 112.3142, F.S.] If you are a Constitutional or elected municipal officer whose service began before March 31 of the year for which you are filing, you are required to complete four hours of ethics training which addresses Article II, Section 8 of the Florida Constitution, the Code of Ethics for Public Officers and Employees, and the public records and open meetings laws of the state. You are required to certify on this form that you have taken such training. (End of Dollar Value Thresholds Instructions.) PART A — PRIMARY SOURCES OF INCOME [Required by s. 112.3145(3)(a)1, F.S.] Part A is intended to require the disclosure of your principal sources of income during the disclosure period. You do not have to disclose the amount of income received, and you need not list your public salary received from serving in the position(s) which requires you to file this form, but this amount should be included when calculating your gross income for the disclosure period. The income of your spouse need not be disclosed; however, if there is joint income to you and your spouse from property you own jointly (such as interest or dividends from a bank account or stocks), you should include all of that income when calculating your gross income and disclose the source of that income if it exceeded the threshold. Please list in this part of the form the name, address, and principal business activity of each source of your income which exceeded 5% of the gross income received by you in your own name or by any other person for your benefit or use during the disclosure period. "Gross income" means the same as it does for income tax purposes, even if the income is not actually taxable, such as interest on tax-free bonds. Examples include: compensation for services, income from business, gains from property dealings, interest, rents, dividends, pensions, IRA distributions, social security, distributive share of partnership gross income, and alimony, but not child support. Examples: — If you were employed by a company that manufactures computers and received more than 5% of your gross income from the company, list the name of the company, its address, and its principal business activity (computer manufacturing). — If you were a partner in a law firm and your distributive share of partnership gross income exceeded 5% of your gross income, then list the name of the firm, its address, and its principal business activity (practice of law). — If you were the sole proprietor of a retail gift business and your gross income from the business exceeded 5% of your total gross income, list the name of the business, its address, and its principal business activity (retail gift sales). — If you received income from investments in stocks and bonds, list each individual company from which you derived more than 5% of your gross income. Do not aggregate all of your investment income. — If more than 5% of your gross income was gain from the sale of property (not just the selling price), list as a source of income the purchaser’s name, address, and principal business activity. If the purchaser's identity is unknown, such as where securities listed on an exchange are sold through a brokerage firm, the source of income should be listed as "sale of (name of company) stock," for example. — If more than 5% of your gross income was in the form of interest from one particular financial institution (aggregating interest from all CD’s, accounts, etc., at that institution), list the name of the institution, its address, and its principal business activity. PART B — SECONDARY SOURCES OF INCOME [Required by s. 112.3145(3)(a)2, F.S.] This part is intended to require the disclosure of major customers, clients, and other sources of income to businesses in which you own an interest. It is not for reporting income from second jobs. That kind of income should be reported in Part A, "Primary Sources of Income," if it meets the reporting threshold. You will not have anything to report unless during the disclosure period: (1) You owned (either directly or indirectly in the form of an equitable or beneficial interest) more than 5% of the total assets or capital stock of a business entity (a corporation, partnership, LLC, limited partnership, proprietorship, joint venture, trust, firm, etc., doing business in Florida); and, (2) You received more than 10% of your gross income from that business entity; and, (3) You received more than $1,500 in gross income from that business entity. If your interests and gross income exceeded these thresholds, then for that business entity you must list every source of income to the business entity which exceeded 10% of the business entity’s gross income (computed on the basis of the business entity’s most recently completed fiscal year), the source’s address, and the source’s principal business activity. IF YOU HAVE CHOSEN COMPARATIVE (PERCENTAGE) THRESHOLDS THE FOLLOWING INSTRUCTIONS APPLY CE FORM 1 - Effective: January 1, 2017. Incorporated by reference in Rule 34-8.202, F.A.C.PAGE 5 Examples: — You are the sole proprietor of a dry cleaning business, from which you received more than 10% of your gross income—an amount that was more than $1,500. If only one customer, a uniform rental company, provided more than 10% of your dry cleaning business, you must list the name of the uniform rental company, its address, and its principal business activity (uniform rentals). — You are a 20% partner in a partnership that owns a shopping mall and your partnership income exceeded the thresholds listed above. You should list each tenant of the mall that provided more than 10% of the partnership’s gross income, and the tenant’s address and principal business activity. PART C — REAL PROPERTY [Required by s. 112.3145(3)(a)3, F.S.] In this part, list the location or description of all real property in Florida in which you owned directly or indirectly at any time during the disclosure period in excess of 5% of the property’s value. You are not required to list your residences. You should list any vacation homes, if you derive income from them. Indirect ownership includes situations where you are a beneficiary of a trust that owns the property, as well as situations where you own more than 5% of a partnership or corporation that owns the property. The value of the property may be determined by the most recently assessed value for tax purposes, in the absence of a more current appraisal. The location or description of the property should be sufficient to enable anyone who looks at the form to identify the property. A street address should be used, if one exists. PART D — INTANGIBLE PERSONAL PROPERTY [Required by s. 112.3145(3)(a)3, F.S.] Describe any intangible personal property that, at any time during the disclosure period, was worth more than 10% of your total assets, and state the business entity to which the property related. Intangible personal property includes things such as cash on hand, stocks, bonds, certificates of deposit, vehicle leases, interests in businesses, beneficial interests in trusts, money owed you, Deferred Retirement Option Program (DROP) accounts, the Florida Prepaid College Plan, and bank accounts. Intangible personal property also includes investment products held in IRAs, brokerage accounts, and the Florida College Investment Plan. Note that the product containedin a brokerage account, IRA, or the Florida College Investment Plan is your asset—not the account or plan itself. Things like automobiles and houses you own, jewelry, and paintings are not intangible property. Intangibles relating to the same business entity may be aggregated; for example, CD’s and savings accounts with the same bank. Calculations: To determine whether the intangible property exceeds 10% of your total assets, total the fair market value of all of your assets (including real property, intangible property, and tangible personal property such as jewelry, furniture, etc.). When making this calculation, do not subtract any liabilities (debts) that may relate to the property. Multiply the total figure by 10% to arrive at the disclosure threshold. List only the intangibles that exceed this threshold amount. The value of a leased vehicle is the vehicle’s present value minus the lease residual (a number which can be found on the lease document). Property that is only jointly owned property should be valued according to the percentage of your joint ownership. Property owned as tenants by the entirety or as joint tenants with right of survivorship should be valued at 100%. None of your calculations or the value of the property have to be disclosed on the form. Example: You own 50% of the stock of a small corporation that is worth $100,000, the estimated fair market value of your home and other property (bank accounts, automobile, furniture, etc.) is $200,000. As your total assets are worth $250,000, you must disclose intangibles worth over $25,000. Since the value of the stock exceeds this threshold, you should list “stock” and the name of the corporation. If your accounts with a particular bank exceed $25,000, you should list “bank accounts” and bank’s name. PART E — LIABILITIES [Required by s. 112.3145(3)(b)4, F.S.] List the name and address of each creditor to whom you owed any amount that, at any time during the disclosure period, exceeded your net worth. You are not required to list the amount of any debt or your net worth. You do not have to disclose: credit card and retail installment accounts, taxes owed (unless reduced to a judgment), indebtedness on a life insurance policy owed to the company of issuance, or contingent liabilities. A “contingent liability” is one that will become an actual liability only when one or more future events occur or fail to occur, such as where you are liable only as a guarantor, surety, or endorser on a promissory note. If you are a “co-maker” and are jointly liable or jointly and severally liable, it is not a contingent liability. Calculations: To determine whether the debt exceeds your net worth, total all of your liabilities (including promissory notes, mortgages, credit card debts, judgments against you, etc.). The amount of the liability of a vehicle lease is the sum of any past-due payments and all unpaid prospective lease payments. Subtract the sum total of your liabilities from the value of all your assets as calculated above for Part D. This is your “net worth.” List each creditor to whom your debt exceeded this amount unless it is one of the types of indebtedness listed in the paragraph above (credit card and retail installment accounts, etc.). Joint liabilities with others for which you are “jointly and severally liable,” meaning that you may be liable for either your part or the whole of the obligation, should be included in your calculations at 100% of the amount owed. Example: You owe $15,000 to a bank for student loans, $5,000 for credit card debts, and $60,000 (with spouse) to a savings and loan for a home mortgage. Your home (owned by you and your spouse) is worth $80,000 and your other property is worth $20,000. Since your net worth is $20,000 ($100,000 minus $80,000), you must report only the name and address of the savings and loan. PART F — INTERESTS IN SPECIFIED BUSINESSES [Required by s. 112.3145, F.S.] The types of businesses covered in this disclosure include: state and federally chartered banks; state and federal savings and loan associations; cemetery companies; insurance companies; mortgage companies; credit unions; small loan companies; alcoholic beverage licensees; pari-mutuel wagering companies, utility companies, entities controlled by the Public Service Commission; and entities granted a franchise to operate by either a city or a county government. Disclose in this part the fact that you owned during the disclosure period an interest in, or held any of certain positions with, the types of businesses listed above. You are required to make this disclosure if you own or owned (either directly or indirectly in the form of an equitable or beneficial interest) at any time during the disclosure period more than 5% of the total assets or capital stock of one of the types of business entities listed above. You also must complete this part of the form for each of these types of businesses for which you are, or were at any time during the disclosure period, an officer, director, partner, proprietor, or agent (other than a resident agent solely for service of process). If you have or held such a position or ownership interest in one of these types of businesses, list the name of the business, its address and principal business activity, and the position held with the business (if any). If you own(ed) more than a 5% interest in the business, indicate that fact and describe the nature of your interest. PART G — TRAINING CERTIFICATION [Required by s. 112.3142, F.S.] If you are a Constitutional or elected municipal officer whose service began before March 31 of the year for which you are filing, you are required to complete four hours of ethics training which addresses Article II, Section 8 of the Florida Constitution, the Code of Ethics for Public Officers and Employees, and the public records and open meetings laws of the state. You are required to certify on this form that you have taken such training. (End of Percentage Thresholds Instructions.) CE FORM 1 - Effective: January 1, 2017. Incorporated by reference in Rule 34-8.202, F.A.C.PAGE 6 Government-in-the-Sunshine Manual This 360+ page document is available at the following locations: - The website for the Florida Attorney General (http://www.myfloridalegal.com) under “Open Government”: http://www.myfloridalegal.com/sun.nsf/sunmanual - The City’s Laserfiche database, available on a City network computer, or through the City website’s Public Records Portal: http://www.cityofcapecanaveral.org/public_records under CC-LF>City Council>New Member Orientation Materials The following DVD is available to borrow from the City Clerk’s Office: 4~BROWN, GARGANESE, WEISS & D'AGRESTA, P.A. ~ Attornrys at Law 111 N. Orange J\ve., Suite 2000 P.O. Box 2873 Katherine W. Latorre Board Certified City, County & Local Government Law Orlando, Florida 32802-2873 Phone (407) 425-9566 Fax (407) 425-9596 kla torre@orlandolaw.net QUASI-JUDICIAL PROCEEDINGS A. General!J • Quasi-judicial actions result in an application of poliry. • • Compare with legislative decisions, which result in the actual formation of poliry. Generally, appointed boards usually perform quasi-judicial tasks; however, whether an action is quasi-judicial depends on the nature of the action itse!f. • It is essential to the proper conduct and operation of government that public officials, including quasi-judicial boards, be independent, impartial and that public office is not used for private gain. See §112.311 (1), Fla. Stat. • "Quasi-judicial" boards are required to make decisions in an unbiased and impartial manner. Seminole Entertainment, Inc. v. City of Casselberry, 811 So. 2d 693 (Fla. 5rh DCA 2001). The presiding officer should be judicial in attitude and demeanor, and free from prejudgment and from zeal for or against the licensee, permittee, or applicant. • Examples of quasi-judicial proceedings include decisions made by the City Council and various appointed boards, including, but not limited to decisions about: 1. Zoning and rezoning; 2. Variances; 3. Special Exceptions; Ft. Lauderdale (954) 670-1979 •Kissimmee (321) 402-0144 •Cocoa (866) 425-9566 Website: www.orlandolaw.net • Email: firm@orlandolaw.net 4. Waivers; and 5. License revocations. • Quasi-judicial decisions must be based on substantial, competent evidence. 1. Quasi-judicial boards do not have the power to ignore, invalidate or declare unenforceable the legislative criteria they use in making quasi- judicial determinations. 2., Quasi-judicial boards must apply the codes and ordinances, even if the Board disagrees with the Code. B. Quasi-Judicial Policies and Procedures 1. Must meet basic due process requirements. Due process requires that applicants/interested parries be provided: a. Notice of proceedings; b. Opportunity to be heard; c. Opportunity to present evidence; d. Opportunity to cross-examine witnesses; and e. Information of the facts on which the quasi-judicial board makes its decision. See Jennings v. Dade County, 589 So. 2d 1337 (Fla. 3d DCA 1991), rev. denied 598 So. 2d 75 (Fla. 1992). i. NOTICE: Notice of public meetings, including quasi-judicial hearings, are required pursuant to section 286.0105, Florida Statutes; Notice must include affected parries/ applicant, and oftentimes include surrounding property owners; Notice may also be provided by posting the affected property; 2 posting at city hall, on the city's website, mass mailing. ii. EVIDENCE: Quasi-judicial proceedings are not controlled by strict rules of evidence or procedure. However, as previously noted, quasi- judicial decisions must be based upon competent substantial evidence. Competent, substantial evidence is defined as "evidence a reasonable mind would accept as adequate to support a conclusion ... [fjor the action to be sustained, it must be reasonably based in the evidence presented" Lee County v. Sunbelt Equities, II, Ltd. Partnership, 619 So. 2d 996 (Fla. 2d DCA 1993). Examples of competent, substantial evidence include, but are not limited to: (1) Testimony of interested parties on relevant issues (must be more than bare allegations or objections); (2) Expert testimony; (3) Staff reports; and ( 4) Physical evidence, such as photographs, diagrams, drawings and plats. (5) Quasi-judicial board members may also use their own personal knowledge in deciding a specific case before the Board or Commission. However, such information should be recited in and made part of the record in a timely manner which provides opportunity for refutation by interested parties. Legal or technical objections may be raised regarding the admissibility of evidence at hearings. C. Conduct of Hearing The following process represents the conduct of a typical quasi-judicial 3 proceeding: 1. Introduction by staff; 2. Applicant's case; 3. Supporter's case; 4. Objector's case; 5. Other interested parties' participation; 6. Optional comments by professional staff; 7. Rebuttal of applicant; 8. Deliberation and questions by the Board; and 9. Final determination by the Board. D. The Record The minutes of all quasi-judicial hearings must be recorded for purposes of compliance with section 286.011 (2), Florida Statutes. However, the minutes need not be a verbatim transcript of the meeting. Instead, the minutes can be a brief summary of the meeting. Op. Att). Gen. Fla. 84-47 (1984). 1. Any person wishing a verbatim transcript or recording of a public meeting must ensure that such verbatim recording is made. See §§286.0105, Fla. Stat. 2. Any public officer who violates the terms of section 286.011, Florida Statutes, could be guilty of a non-criminal infraction and punishable with a fine not to exceed $500. 3. Any person who is a member of a board or commission, who knowingly violates the provisions of Chapter 286, Florida Statutes, by attending a meeting not held in compliance with the provisions of Chapter 286 is guilty of a misdemeanor in the second degree, which carries the possibility of confinement in jail for up to 60 days and a fine of up to $500. § 286.011(3)(b), Fla. Stat. 4 E. Ex Parte Communications Ex parte communications are one-sided, off-the-record communications to a decision maker without notice to, or contestation by, an adverse party. 1. The requirement that applicants be informed of all the facts upon which a commission or quasi-judicial board acts, precludes any ex parte communications between commission or board members and interested parties. The courts look down on such communications and provide that officers avoid all such contacts. See Jennings v. Dade County, 589 So. 2d 1337 (Fla. 3d DCA 1991), revdenied590 So. 2d 75 (Fla. 1992). 2. If an ex parte communication occurs, the commission or board member must disclose the communication on the record. However, such disclosures are still questionable because the adverse party may not have an opportunity to cross-examine the party(ies) that provided the information to the commission or board member. 3. A city may adopt an ordinance or resolution removing the presumption of prejudice from ex parte communications with local public officials by establishing a process to disclose ex parte communications pursuant to section 286.0115(1)(a), Florida Statutes, or by adopting an alternative process for such disclosure. F. Final Order 1. When a municipality denies an application for a development permit, the municipality shall give written notice to the applicant. The notice must include a citation to the applicable portions of an ordinance, rule, statute, or other legal authority for the denial of the permit. § 166.033, Fla. Stat. 2. Although not required under Florida law, prudence suggests that the quasi-judicial board should issue a written final order after approval of the order by a majority vote of the Board. As with a denial, a final order of approval should contain specific findings of fact and conclusions of law indicating the factual and legal basis for the motion that should then be 5 made part of the record. 3. By not entering such orders, a city or county does little to facilitate judicial review, nor to bolster its own decisions. See Broward County v. G.B. V. International, Ltd., 787 So. 2d 838 (Fla. 2001). 6 Select Year:   2017 Go The 2017 Florida Statutes Title X PUBLIC OFFICERS, EMPLOYEES, AND RECORDS Chapter 112 PUBLIC OFFICERS AND EMPLOYEES: GENERAL PROVISIONS View Entire Chapter 112.3143 Voting conflicts.— (1) As used in this section: (a) “Principal by whom retained” means an individual or entity, other than an agency as defined in s. 112.312(2), that for compensation, salary, pay, consideration, or similar thing of value, has permitted or directed another to act for the individual or entity, and includes, but is not limited to, one’s client, employer, or the parent, subsidiary, or sibling organization of one’s client or employer. (b) “Public officer” includes any person elected or appointed to hold office in any agency, including any person serving on an advisory body. (c) “Relative” means any father, mother, son, daughter, husband, wife, brother, sister, father-in-law, mother-in-law, son-in-law, or daughter-in-law. (d) “Special private gain or loss” means an economic benefit or harm that would inure to the officer, his or her relative, business associate, or principal, unless the measure affects a class that includes the officer, his or her relative, business associate, or principal, in which case, at least the following factors must be considered when determining whether a special private gain or loss exists: 1. The size of the class affected by the vote. 2. The nature of the interests involved. 3. The degree to which the interests of all members of the class are affected by the vote. 4. The degree to which the officer, his or her relative, business associate, or principal receives a greater benefit or harm when compared to other members of the class. The degree to which there is uncertainty at the time of the vote as to whether there would be any economic benefit or harm to the public officer, his or her relative, business associate, or principal and, if so, the nature or degree of the economic benefit or harm must also be considered. (2)(a) A state public officer may not vote on any matter that the officer knows would inure to his or her special private gain or loss. Any state public officer who abstains from voting in an official capacity upon any measure that the officer knows would inure to the officer’s special private gain or loss, or who votes in an official capacity on a measure that he or she knows would inure to the special private gain or loss of any principal by whom the officer is retained or to the parent organization or subsidiary of a corporate principal by which the officer is retained other than an agency as defined in s. 112.312(2); or which the officer knows would inure to the special private gain or loss of a relative or business associate of the public officer, shall make every reasonable effort to disclose the nature of his or her interest as a public record in a memorandum filed with the person responsible for recording the minutes of the meeting, who shall incorporate the memorandum in the minutes. If it is not possible for the state public officer to file a memorandum before the vote, the memorandum must be filed with the person responsible for recording the minutes of the meeting no later than 15 days after the vote. (b) A member of the Legislature may satisfy the disclosure requirements of this section by filing a disclosure form created pursuant to the rules of the member’s respective house if the member discloses the information required by this subsection. (3)(a) No county, municipal, or other local public officer shall vote in an official capacity upon any measure which would inure to his or her special private gain or loss; which he or she knows would inure to the special private gain or loss of any principal by whom he or she is retained or to the parent organization or subsidiary of a corporate principal by which he or she is retained, other than an agency as defined in s. 112.312(2); or which he or she knows would inure to the special private gain or loss of a relative or business associate of the public officer. Such public officer shall, prior to the vote being taken, publicly state to the assembly the nature of the officer’s interest in the matter from which he or she is abstaining from voting and, within 15 days after the vote occurs, disclose the nature of his or her interest as a public record in a memorandum filed with the person responsible for recording the minutes of the meeting, who shall incorporate the memorandum in the minutes. (b) However, a commissioner of a community redevelopment agency created or designated pursuant to s. 163.356 or s. 163.357, or an officer of an independent special tax district elected on a one-acre, one-vote basis, is not prohibited from voting, when voting in said capacity. (4) No appointed public officer shall participate in any matter which would inure to the officer’s special private gain or loss; which the officer knows would inure to the special private gain or loss of any principal by whom he or she is retained or to the parent organization or subsidiary of a corporate principal by which he or she is retained; or which he or she knows would inure to the special private gain or loss of a relative or business associate of the public officer, without first disclosing the nature of his or her interest in the matter. (a) Such disclosure, indicating the nature of the conflict, shall be made in a written memorandum filed with the person responsible for recording the minutes of the meeting, prior to the meeting in which consideration of the matter will take place, and shall be incorporated into the minutes. Any such memorandum shall become a public record upon filing, shall immediately be provided to the other members of the agency, and shall be read publicly at the next meeting held subsequent to the filing of this written memorandum. (b) In the event that disclosure has not been made prior to the meeting or that any conflict is unknown prior to the meeting, the disclosure shall be made orally at the meeting when it becomes known that a conflict exists. A written memorandum disclosing the nature of the conflict shall then be filed within 15 days after the oral disclosure with the person responsible for recording the minutes of the meeting and shall be incorporated into the minutes of the meeting at which the oral disclosure was made. Any such memorandum shall become a public record upon filing, shall immediately be provided to the other members of the agency, and shall be read publicly at the next meeting held subsequent to the filing of this written memorandum. (c) For purposes of this subsection, the term “participate” means any attempt to influence the decision by oral or written communication, whether made by the officer or at the officer’s direction. (5) If disclosure of specific information would violate confidentiality or privilege pursuant to law or rules governing attorneys, a public officer, who is also an attorney, may comply with the disclosure requirements of this section by disclosing the nature of the interest in such a way as to provide the public with notice of the conflict. (6) Whenever a public officer or former public officer is being considered for appointment or reappointment to public office, the appointing body shall consider the number and nature of the memoranda of conflict previously filed under this section by said officer. History.—s. 6, ch. 75-208; s. 2, ch. 84-318; s. 1, ch. 84-357; s. 2, ch. 86-148; s. 5, ch. 91-85; s. 3, ch. 94-277; s. 1408, ch. 95-147; s. 43, ch. 99-2; s. 6, ch. 2013-36. Copyright © 1995-2017 The Florida Legislature • Privacy Statement • Contact Us FORM 8B MEMORANDUM OF VOTING CONFLICT FOR COUNTY, MUNICIPAL, AND OTHER LOCAL PUBLIC OFFICERS CE FORM 8B - EFF. 11/2013 PAGE 1 Adopted by reference in Rule 34-7.010(1)(f), F.A.C. LAST NAME—FIRST NAME—MIDDLE NAME MAILING ADDRESS CITY COUNTY DATE ON WHICH VOTE OCCURRED NAME OF BOARD, COUNCIL, COMMISSION, AUTHORITY, OR COMMITTEE THE BOARD, COUNCIL, COMMISSION, AUTHORITY OR COMMITTEE ONWHICH I SERVE IS A UNIT OF: ‰ CITY ‰ COUNTY ‰ OTHER LOCAL AGENCY NAME OF POLITICAL SUBDIVISION: MY POSITION IS:‰ ELECTIVE ‰ APPOINTIVE WHO MUST FILE FORM 8B This form is for use by any person serving at the county, city, or other local level of government on an appointed or elected board, council, commission, authority, or committee. It applies to members of advisory and non-advisory bodies who are presented with a voting conflict of interest under Section 112.3143, Florida Statutes. Your responsibilities under the law when faced with voting on a measure in which you have a conflict of interest will vary greatly depending on whether you hold an elective or appointive position. For this reason, please pay close attention to the instructions on this form before completing and filing the form. INSTRUCTIONS FOR COMPLIANCE WITH SECTION 112.3143, FLORIDA STATUTES A person holding elective or appointive county, municipal, or other local public office MUST ABSTAIN from voting on a measure which would inure to his or her special private gain or loss. Each elected or appointed local officer also MUST ABSTAIN from knowingly voting on a measure which would inure to the special gain or loss of a principal (other than a government agency) by whom he or she is retained (including the parent, subsidiary, or sibling organization of a principal by which he or she is retained); to the special private gain or loss of a relative; or to the special private gain or loss of a business associate. Commissioners of community redevelopment agencies (CRAs) under Sec. 163.356 or 163.357, F.S., and officers of independent special tax districts elected on a one-acre, one-vote basis are not prohibited from voting in that capacity. For purposes of this law, a “relative” includes only the officer’s father, mother, son, daughter, husband, wife, brother, sister, father-in-law, mother-in-law, son-in-law, and daughter-in-law. A “business associate” means any person or entity engaged in or carrying on a business enterprise with the officer as a partner, joint venturer, coowner of property, or corporate shareholder (where the shares of the corporation are not listed on any national or regional stock exchange). * * * * * * * * * * * * * * * * ELECTED OFFICERS: In addition to abstaining from voting in the situations described above, you must disclose the conflict: PRIOR TO THE VOTE BEING TAKEN by publicly stating to the assembly the nature of your interest in the measure on which you are abstaining from voting; and WITHIN 15 DAYS AFTER THE VOTE OCCURS by completing and filing this form with the person responsible for recording the minutes of the meeting, who should incorporate the form in the minutes. * * * * * * * * * * * * * * * * APPOINTED OFFICERS: Although you must abstain from voting in the situations described above, you are not prohibited by Section 112.3143 from otherwise participating in these matters. However, you must disclose the nature of the conflict before making any attempt to influence the decision, whether orally or in writing and whether made by you or at your direction. IF YOU INTEND TO MAKE ANY ATTEMPT TO INFLUENCE THE DECISION PRIOR TO THE MEETING AT WHICH THE VOTE WILL BE TAKEN: • You must complete and file this form (before making any attempt to influence the decision) with the person responsible for recording the minutes of the meeting, who will incorporate the form in the minutes. (Continued on page 2) CE FORM 8B - EFF. 11/2013 PAGE 2 Adopted by reference in Rule 34-7.010(1)(f), F.A.C. DISCLOSURE OF LOCAL OFFICER'S INTEREST I, _________________________________________, hereby disclose that on ______________________________________, 20 ____ : (a) A measure came or will come before my agency which (check one or more) ___ inured to my special private gain or loss; ___ inured to the special gain or loss of my business associate, _______________________________________________________ ; ___ inured to the special gain or loss of my relative,_________________________________________________________________ ; ___ inured to the special gain or loss of ________________________________________________________________________ , by whom I am retained; or ___ inured to the special gain or loss of _____________________________________________________________________ , which is the parent subsidiary, or sibling organization or subsidiary of a principal which has retained me. (b) The measure before my agency and the nature of my conflicting interest in the measure is as follows: If disclosure of specific information would violate confidentiality or privilege pursuant to law or rules governing attorneys, a public officer, who is also an attorney, may comply with the disclosure requirements of this section by disclosing the nature of the interest in such a way as to provide the public with notice of the conflict. ___________________________________________________ _______________________________________________ Date Filed Signature NOTICE: UNDER PROVISIONS OF FLORIDA STATUTES §112.317, A FAILURE TO MAKE ANY REQUIRED DISCLOSURE CONSTITUTES GROUNDS FOR AND MAY BE PUNISHED BY ONE OR MORE OF THE FOLLOWING: IMPEACHMENT, REMOVAL OR SUSPENSION FROM OFFICE OR EMPLOYMENT, DEMOTION, REDUCTION IN SALARY, REPRIMAND, OR A CIVIL PENALTY NOT TO EXCEED $10,000. APPOINTED OFFICERS (continued) • A copy of the form must be provided immediately to the other members of the agency. • The form must be read publicly at the next meeting after the form is filed. IF YOU MAKE NO ATTEMPT TO INFLUENCE THE DECISION EXCEPT BY DISCUSSION AT THE MEETING: • You must disclose orally the nature of your conflict in the measure before participating. • You must complete the form and file it within 15 days after the vote occurs with the person responsible for recording the minutes of the meeting, who must incorporate the form in the minutes. A copy of the form must be provided immediately to the other members of the agency, and the form must be read publicly at the next meeting after the form is filed. City Clerk’s Office • Overview of Role/Responsibilities/Duties The position of City Clerk is established by the City Charter. The City Clerk is the director of the City Clerk’s Office and therefore is appointed by and reports directly to the City Manager. The City Clerk’s Office (CCO) is the custodian of the City Council’s legislative history; managing the City’s Records Program, attests/certifies the authenticity of Official Records, recruits/coordinates appointments/reappointments to Advisory Boards/Committees, coordinates Municipal Elections through the Brevard County Supervisor of Elections, provides general information to internal and external Customers/Staff and drives the Agenda/Packet production process. The following is a detailed description of tasks performed by the CCO. • Sunshine Law and Public Records; City Code of Ordinances; Municipal Elections and Financial Disclosure (Form 1) o Sunshine Law and Public Records – The City Attorney will review the requirements of the Sunshine Law and Chapter 119 F.S., Public Records. The CCO assists Council Members with retention/management of their records; a City Records Management Manual with a Public Records Request Policy is forthcoming early 2018. o City Code of Ordinances – Contains the City Charter, City Ordinances and Fee Schedules compiled in one easy to use book. As new ordinances are adopted, they are posted to the home page of the electronic version here: https://library.municode.com/fl/cape_canaveral/codes/code_of_ordinances, incorporated into electronic version quarterly and yearly new pages are published for the book. A link to the Code of Ordinances is available on the City’s website under the green City Government tab. Particular attention should be paid to Chapter 2, Articles I thru V and VII. The electronic version of the Code can be searched or portions saved. Please let the City Clerk’s Office know if you need assistance. Per City Code Sec. 2-28, all Council Members shall commit to a Code of Conduct by written affirmation, which shall remain on file with the City Clerk. (Code of Conduct is provided in this Tab) o Municipal Elections – The City Council is comprised of five (5) Elected Officials who run for office in a non-partisan election. Term of Office is 3 years; terms are staggered so the Mayor is elected in one year, then 2 Council Members and then the other 2 Council Members. As needed, vacancies are filled at the next election. Yearly (after November Election) Council appoints one Council Member to serve as Mayor Pro Tem. Although the City Clerk serves as the Qualifying Officer for City candidates, the Brevard County Supervisor of Elections runs elections. o Financial Disclosure (Form 1) – During the Election Qualification Process, each candidate filed a Financial Disclosure Form 1. Now, as an Elected Official: 1. You are required to file the form again as a Council Member and then yearly through the end of your Term. For additional information go to the Florida Commission on Ethics online. 2. Form 1 will be sent to you by the Brevard County Supervisor of Elections Office (SOE) in late May or early June. They must be returned to SOE by July 1st. If forms are not received by September 1st, penalties will apply. The City cannot pay the penalties and the Elected Official is responsible for them personally. 3. Upon leaving office, a Form 1F (Final) is required to be filed with the SOE within 60 days of leaving office. Depending upon the date you leave office, you may still be required to file a Form 1 for the preceding year in addition to the Form 1F. For additional information regarding these forms and more go to the Florida Commission on Ethics • Corporate Secretary for City and Community Redevelopment Agency – The City Clerk serves as the Corporate Secretary for the City of Cape Canaveral and the Community Redevelopment Agency (CRA). As such, the Clerk holds the City Seal and can certify the official documents of the City are true and correct copies of the originals. • Records Management Liaison Officer; Records Retention; Electronic Records Management System and Public Records Requests. o Records Management Liaison Officer (RMLO) – Every agency is required by law to appoint an RMLO to serve as a point of contact between the agency and the Division of Library and Information Services’ records management program. The City Clerk is the State’s contact for all records related items. An annual report of the City’s records management activities is sent to the State as required by Florida Statute. The office also compiles, stores and retrieves data as assigned by the City Manager. This includes management of requests for public records, creating spreadsheets to collect contracts, agreements, easements, property deed information or other important due dates/deadlines. o Records Retention – City Council Members are responsible for preserving/managing records created/received/used by them in compliance with Florida Law.  The length of time a record is kept varies dependent upon content, not whether it is in paper or digital form. Retention Schedules were developed by the State and must be followed for each record series. A telephone message is kept a different length of time then an agenda packet, regardless if it was received in paper form or via e-mail. Individuals are encouraged to seek guidance from the City Clerk’s Office to ensure proper preservation of records. The City Clerk and Deputy City Clerk are available to answer questions or help develop a “filing system” for your records. All records related to Official City Business must be returned to the City at the end of your term.  City Council Members will be provided an e-mail address, which should be used for all official business. Should you receive City related e-mails at other e-mail addresses, it is requested you forward them to your City assigned e-mail address. The City has a computer program which collects a copy of each e-mail sent or received through the City e-mail system. This aids in production of Public Records Requests.  Records Management Activities – Each department appoints a Records Coordinator. That individual works with the City Clerk’s Office to manage records in compliance with State law. Depending upon the size/volume of the record series, documents may be scanned on site or scanned by a vendor, MCCi, a subsidiary of Municipal Code Corporation. Records that are required to be held for five (5) or more years are to be scanned/verified by Staff, an offsite vendor and Volunteers. o Electronic Records Management System (ERMS) – The City’s ERMS is run by Laserfiche (LF) Software and is also referred to as the Records Portal. A secure, out-of-network version of the database is available on the City website, Laserfiche Weblink, located here: http://www.cityofcapecanaveral.org/public_records. No password is needed for the access in- network at City Hall. o Public Records Requests (PRR) and Chapter 119 F.S, Public Records Law – Although the City Clerk is designated as the City’s Records Custodian, the definition of such is not limited to the City Clerk. Each official and employee is the custodian of his or her own public records including any public records created or existing on the official’s or the employee’s personal mobile device. It is the policy of this State that all State, County, and Municipal records, except those exempted by law, shall at all times be open for personal inspection, examination, or copying by any person (Section 119.01, F.S.). The City of Cape Canaveral shall comply with Chapter 119, Florida Statutes, Public Records (Policy). A request for public records may be made verbally or in writing. “Public Records” means all documents, papers, letters, maps, books, tapes, photographs, films, sound recordings, or other material, regardless of physical form, characteristics, or means of transmission made or received pursuant to law or ordinance or in connection with the transaction of official business of the City of Cape Canaveral. (Section 119.01, F.S.). The term “public record” is not limited to traditional written documents. If you have questions or need assistance regarding records or PRRs, please contact the City Clerk’s Office. • Legislative and City Clerk’s Office Budgets – Yearly, the City begins its Budget Process in January by developing the Capital Improvement Plan, followed by the Budget. In late June or early July, documents are presented to the City Council for further consideration. The City Clerk’s Office prepares and monitors the Legislative Department Budget. Please let the City Clerk know if you have specific budgetary needs. If your need is related to a specific new program/project, it is recommended you discuss the item with the City Manager prior to presentation to the City Clerk. • City Council Meetings: Minutes, Ordinances, Resolutions, Proclamations, Attendance at City Council Meetings/Meeting Schedule – the City Clerk’s Office prepares agendas, agenda packets, minutes, ordinances, resolutions and proclamations. The City Clerk or in her absence, the Deputy City Clerk attends the City Council Meetings as well as other meetings as directed by the City Manager. o The City Council Meeting Schedule is provided in Tab 1. o The Agenda Process – Council Members are encouraged to discuss desired agenda items with the City Manager prior to submission to the City Clerk’s Office by the cut-off dates listed on the Meeting Schedule. The City Clerk’s Office will work with the Elected Official to develop the “Agenda Cover Sheet” and any attachments. You may receive a request for a Proclamation. If so, the City Clerk’s Office drafts and prepares them for the Mayor’s signature. Proclamation(s) only appear on an agenda if someone will be at the meeting to receive it. The distribution of Agendas/Agenda Packets occurs one week before Regular City Council Meetings. • Coordinating attendance at monthly meetings, conferences and other items – The Deputy City Clerk coordinates/arranges/schedules City Council Members attendance at monthly meetings, conferences and other items. This includes attendance at the monthly Space Coast League of Cities Dinner Meetings (SCLOC); Florida League of Cities Annual Conference, Institute for Elected Municipal Officials (IEMO) and assistance with reimbursement requests/travel expenses. o SCLOC Dinner Meetings are held at different locations throughout the County on the second Monday of the month. The City Clerk’s Office e-mails an announcement to you. It is requested you RSVP to the City Clerk’s Office as soon as possible, but no later than the reservation deadline. Typically, the City hosts the meeting in April. The meeting attire is business unless noted otherwise on the agenda. o Florida League of Cities Annual Conference is held each August and is a gathering of Elected Officials throughout the State. o Institute for Elected Municipal Officials (IEMO) training is held at various times/locations. The Florida League of Cities publishes a training announcement and the City Clerk’s Office will forward as soon as it is received. The curriculum includes the structure and functions of Municipal Government; how to be an effective Council Member; taxes and other sources of revenue, budgeting and accounting; understanding the relationship among governments in Florida and the Florida Ethics Law and Government-in-the-Sunshine. Processing reimbursement requests for City related expenses – The City Clerk’s Office provides guidance/assistance in reimbursement for expenses incurred while on official City business such as attending a training session, travel to the monthly SCLOC dinner or other items. All reimbursements must comply with the Purchasing Policy, see Administrative/Financial Services for more information. Please note, expenses related to family members accompanying Elected Officials are not reimbursed by the City. • Bids/RFPs/RFQs – The City Clerk’s Office works in conjunction with other departments that have projects required to be publically bid. This may include a construction project Bid, Request for Proposals or Request for Qualifications. Activities include, but are not limited to: placing advertisements, distributing Bid packages/recipient lists, receiving/date-stamping submissions, attend Bid openings and production of minutes. • Advisory Board/Committee Member recruitment/appointments – A complete listing of the Advisory Boards/functions is included under Tab 1. City Code Section 2-171 sets uniform procedures and requirements for all City Boards and Committees. Typically, all boards have seven members. Although the City Code indicates alternates are allowed, in 2011 the City Council expanded membership of each board from five to seven members (Construction Board of Adjustment and Appeals being the exception) and decided to no longer appoint alternates. o Recruitment/Appointment Process:  Interested individuals complete the appropriate application and return it to the City Clerk’s Office. The application has a place where individuals can indicate on which board(s) they desire to serve.  The City Clerk’s Office sends a letter to the applicant acknowledging receipt of the application. A copy of the application is sent to the Department Director who oversees the Board(s)/Committee(s) on which the individual is interested in serving.  When a vacancy exists on a board of interest to the applicant, an interview is scheduled at a meeting of that Board.  A recommendation from the review Board is forwarded to the City Clerk’s Office for placement/interview at a City Council Meeting. After the interview is conducted by the City Council, a Resolution is considered for appointment to the Board.  The City Clerk’s Office prepares a letter to the applicant for the Mayor’s Signature and a resource guide is prepared for each New Member.  Board and Committee Members are limited to serving two, three year terms of office, unless there are no other interested individuals.  Provided a person is eligible for continued service, the City Clerk’s Office sends a letter to the Board/Committee Member.  If the Member wishes to continue to serve, a Resolution is scheduled for the City Council’s consideration.  If the Resolution is approved, a letter of re-appointment is sent to the Member with a copy of the Resolution. Other helpful information • Mayor and Council Member Offices are equipped with desks, computers, file cabinets, distribution boxes, the City Code of Ordinances and space to meet for appointments. Please contact the Executive Assistant to the City Manager if you need meeting space for more than 4 individuals to reserve a conference room. • Mail Distribution boxes are located in the Council Workroom. All mail (letters, magazines and other items) addressed to Council Members are placed in these boxes. • The City Clerk’s Office provides Notary Services according to policy. The only exception to this policy is for paperwork tied directly to City business/operations. City of Cape Canaveral Council Member Code of Conduct (City Code Sec.2-28. – Code of Conduct) In addition to adhering to the requirements of State Law, all Council Members shall commit to the following Code of Conduct by written affirmation, which shall remain on file with the City Clerk, as follows: I affirm that the proper Statutory and City Charter role of a Council Member, as with any elected member of a legislative body, is to act collectively, not individually, to set and/or revise and/or to apply the City's governing policies and that the City Manager and Staff administer such policies. I understand that a Council Member does not manage the affairs of the City. I will not intrude into daily operations or spheres of responsibility designated by Florida Statutes, City Code, and City Charter to the City Manager as the chief executive officer; or undermine the City Manager's lawful authority. Further, I understand that the City Manager is responsible for administering the policy direction established by a majority vote of the City Council and not the policy wishes of one individual Council Member. I will represent the interests of the entire City when making decisions and will rely upon available facts and my independent judgment. In my capacity as a Council Member, I will avoid conflicts of interest and avoid using my official position for personal, professional, or partisan gain. I will demonstrate dignity, respect, and courtesy toward those whom I am in contact with in my capacity as a Council Member. I will refrain from intimidation and ridicule of fellow Council Members, City Manager, City Attorney, Staff, citizens of the City, and City utility customers. In my capacity as a Council Member, I will refrain from inappropriate language including statements that are malicious, threatening, slanderous, disparaging, mean-spirited, vulgar or abusive. All disagreements, concerns or criticisms shall be framed in language that is in keeping with the dignity and professionalism of an elected official and the honor of the City Council. I will focus on solving problems. I will maintain appropriate decorum and professional demeanor in the conduct of City business and work cooperatively and conscientiously with others as I request or receive information, examine data or weigh alternatives in the decision-making process. I will demonstrate patience and refrain from demanding, interruptive access to Staff or immediate responses or services when requesting information that requires significant Staff time in research, preparation or analysis or that will result in Staff neglect of urgent duties. Such requests will be made through the City Manager for scheduling and prioritizing through consensus of the City Council. I will devote adequate time for preparation prior to City Council Meetings and as much as possible, I will be in attendance at such meetings and all other scheduled events where my participation is required. I will respect diversity and encourage the open expression of divergent ideas and opinions from fellow City Council Members, City Manager, City Attorney, Staff, citizens of Cape Canaveral, and City utility customers. I will listen actively and objectively to others' concerns or constructive criticisms. I will refrain from any individual action that could compromise lawfully authorized decisions of the City or the integrity of the City and my fellow Council Members. I will delineate clearly for any audience whether I am acting or speaking as an individual citizen or in my capacity as a representative of the City. I will maintain in confidence any privileged or confidential information provided to me by the City and will not disclose such information publicly or to any person who has not been duly authorized by the City to receive such information, unless such disclosure is duly authorized by the City Council or City Manager or required by law. In addition, I will refrain from copying any written privileged or confidential documents provided to me by the City and will keep such documents in safekeeping. Further, upon leaving office or upon request by the City Council or City Manager, I will return to the City any privileged or confidential documents or materials provided to me by the City while serving on the City Council. I will abide by all laws of the State applicable to my conduct as a Council Member, including, but not limited to, the Government in the Sunshine Law, the Florida Code of Ethics for Public Officers, and City Rules of Procedure and Codes of Conduct. I will promote constructive relations in a positive climate with all City employees, City Attorney, and City contractors and consultants consistent with my role as a Council Member, as a means to enhance the productivity and morale of the City. I will support the City Manager's decision to employ the most qualified persons for Staff positions. I will recognize the bona fide achievements of the City Manager, Staff, City Attorney, City contractors and consultants, business partners, and other sharing in, and striving to achieve, the City's mission. I will enhance my knowledge and ability to contribute value to the City as a Council Member by keeping abreast of issues and trends that could affect the City through reading, continuing education and training. I will study policies and issues affecting the City, and will attend training programs if required by the City. My continuing goal will be to improve my performance as a Council Member. I will value and assist my fellow Council Members by exchanging ideas, concerns, and knowledge through lawful means of communication. I will help build positive community support for the City's mission and the policies established by the City Council. I will support and advocate for my beliefs, but will remain open to understanding the views of others. I recognize that I share in the responsibility for all City decisions and will accept the will of duly authorized decisions of the City Council and City electorate. I understand that my first priority as a Council Member will always be to look out for the best interests of the citizens of the City and the public health, safety and welfare. I will seek to provide appropriate leadership that nurtures and motivates City citizens to be stakeholders in the affairs and achievements of the City. I will be accountable to the City Council for violations of this Code of Conduct. _________________________________ ________________________________ Signature Date _________________________________ ________________________________ Print Name Witness Administrative/Financial Services • Overview of Role/Responsibilities/Duties and Key Projects Administrative/Financial Services is responsible for management and support of all aspects of City business. The Department provides accurate/timely information regarding the City's financial affairs with particular emphasis on analysis and efficiency. Current leadership focuses specifically on what drives the City’s success and ensures the elements are in place to meet/exceed objectives. Transparency and thoroughness are paramount in performing at a superior level. This focus and persistence helps ensure residents are receiving the most return from their investment in the City. The Financial Services Department is comprised of the Administrative/Financial Services Director, Deputy Finance Director, Accountant, Accounting Technician and Procurement Specialist.  Administrative/Financial Services Director is responsible for all Financial Reporting, the Budget, Purchasing, Payroll, Grant Administration, Accounts Payable, Accounts Receivable and Information/Telecommunications Technology.  Deputy Finance Director and Accountant maintain the City’s General Ledger Accounts, prepares all County, State and Federal Financial Reports and performs analysis and reconciliations pertaining to financial statements and performs in the capacity as Acting Administrative/Financial Services Director in the Administrative/Financial Services Director’s absence.  Accounting Technician processes payroll, accounts payable/accounts receivable and provides software training/support to all City employees.  Procurement Specialist processes all Purchase Orders for the City and interacts with vendors to ensure the City receives the best price for services required. Currently, key projects have centered on enhanced software capabilities. Staff implemented and is making full use of Springbrook Software modules for Licensing, Permitting, Building Permits and Inspections. The new Licensing and Permitting module has enhanced the Building Department’s ability to streamline the Business Tax Receipt (BTR) process, removes many of the manual steps involved and maximizes follow-up to ensure greater return on revenue. The Building Permit and Inspections module now allows Code Enforcement Officers to directly enter, retrieve and analyze data in the field, which improves overall productivity and support to the community. These modules will maximize revenues, efficiency and resources. As a result, the City benefits as a whole. o Financial Reporting/Overview of Monthly Financials and Comprehensive Annual Financial Report (CAFR) - The Division prepares all County, State and Federal Financial Reports. Each month, Council is provided the Monthly Financial Report via the Weekly Update. It reflects the status of Revenues/Expenses in relationship to the Budget vs Actual vs Target and includes the City’s total investments in the General and Enterprise Funds. Each Fiscal Year, Staff submits a Comprehensive Annual Financial Report (CAFR) for the City of Cape Canaveral, Florida, beginning October 1 and ending September 30. It fulfills the requirements set forth pursuant to Florida Statutes Section 218.39 and Chapter 10.500 of the Rules of the Auditor General of the State of Florida. Florida Statutes and the City Charter require that an annual financial audit be performed by independent certified public accountants. James Moore and Company, P.L., licensed certified public accountants conducted the Fiscal Year 2015-2016 Audit of the City’s financial activities and is currently in the process of Fiscal Year 2016-2017 City Audit. The Department coordinates the Audit. The independent Audit involves examining, on a test basis, evidence supporting amounts and disclosures in the financial statements; assessing accounting principles used and significant estimates made by management; and evaluating overall financial statement presentation. Council Members are provided a CAFR each Fiscal Year. A copy of each year’s CAFR can be found on the City’s Website. o Overview of Budget, timing, workshop, Capital Improvement Program (CIP), Truth in Millage (TRIM), Rolled Back Rate, Debt and Financial Condition – The following is an overview of the City’s Budget. For a detailed account of the Budget and Capital Improvement Plan, refer to the City’s Adopted Budget Fiscal Year 2016-2017 provided to each Council Member and also posted to the City’s Website. The Budget Process begins in February and ends in September. Through a series of discussions and public meetings, the City’s level of service goals and anticipated revenues and expenses for the next fiscal year are discussed and documented as the Annual Budget. Revenues are projected from rate structures, historical data, estimates and statistical trends available from City sources and outside agencies. Expenses are estimated based on cost analyses, expected needs and historical data produced by the Finance and Operating Departments. The Budget Process also produces the related Five Year Capital Improvement Plan. In accordance with Section 5.08 of the City Charter, a multi-year Capital Program is required. In addition to the City Charter, the State of Florida requires the City maintain a Five Year Capital Improvement Plan and outline the funding sources for same. A complete Capital Improvement Plan is contained in the Adopted Budget Book, a copy of which is provided to Council each year. Truth In Millage (TRIM) - On June 1, the Property Appraiser delivers an estimate of the total assessed value of non-exempt property for the current year to each taxing authority within the County. This estimate is used for budget planning purposes only. On July 1, the Property Appraiser certifies, to each taxing authority, the taxable value within the jurisdiction of the taxing authority on Form DR-420, Certification of Taxable Value. This sets into motion the process of conducting workshops by the City to determine a tentative millage rate in the first held workshop in July. The Council may choose to approve a Rolled-Back Rate. Under Florida law, as property values increase each year due to inflation, the City property tax rate is automatically reduced proportionately so that the City does not automatically derive additional revenues. This also works in reverse, when the value of property is decreased. The Rolled-Back Rate will actually increase to provide the same level of revenue as received in the previous year. All property tax rate changes are calculated using the Rolled-Back Rate as the base. As the process continues, a second workshop will be held in August, if warranted. Finally, in September two Budget Hearings will be scheduled, the first to approve a Proposed Millage Rate and the Second to Adopt a Final Millage Rate. Debt - The City received a ten year Bank Loan for $6,200,000 at a low interest rate of 2.05% with a loan payment of $689,203 annually. This loan includes financing for the cost of construction of a Multigenerational Center (estimated completion April 2019), and Cultural Arts Preservation Enrichment Center to be completed in April 2020 and related Capital Improvements. This loan will help preserve available cash and allow funds to stay invested and earn interest. The anticipated cost of the Multigenerational Center is $5 million dollars and the cost of the Cultural Arts Preservation Enrichment Center is $1.2 million dollars. This Budget is structured to provide capital improvements/maintenance to the Wastewater Treatment Plant and Collection System Infrastructure, which are required to provide quality services to our residents, businesses and maintain the funding required to satisfy new/existing State Revolving Fund (SRF) Loan debt obligations. Currently, the City is executing major capital improvement projects funded by over $8 million in SRF Loans with interest rates that average an outstanding rate of 1.67%. As National, State and Local economies continue to strengthen, the City has strived to diversify its revenue streams to position itself for redevelopment and success in the future. Currently, the City’s General Fund investments total $10,492,284.25, Special Revenue investments total $312,312.29; and Enterprise Fund investments total $1,298,524.37. The Grand total of all investments is $12,103,120.91. This past fiscal year, the City secured over $232,576 in Grants and utilized over $3.3M in State Revolving Fund Loans for Wastewater and Stormwater Projects. o Purchasing and Overview of Travel/Reimbursement Policy – Purchase Orders are managed for acquisition of equipment, supplies and services needed for the City to accomplish its mission. This entails reviewing, approving or holding for disposition Purchase Orders for accuracy, proper account assignment and compliance with purchasing procedures. As a member of the Brevard County Cooperative and through utilization of the Sheriff Department’s State Bid list, this allows the City to piggyback off of and take full advantage of these contracts which will help ensure it is getting the best price for materials and will allow more dollars to be available in the City’s overall budget. The travel/reimbursement policy for the City is contained in the Code of Ordinances Chapter 2, Article VII. Its intent is to regulate official travel expenses for City officers, employees and other authorized persons. Council Members performing authorized travel should refer to the policy prior to travel. In addition, Council Members should visit Financial Services to be issued a City VISA card and be briefed on allowable/non-allowable uses. Filing of all Council travel reimbursement documentation must go through the City Clerk’s Office and final approval of reimbursement must be signed off by the Administrative/Financial Services Director and City Manager. o Payroll/Distribution of Funds – Employee payroll checks and related benefits are paid on a bi-weekly basis. Council payroll checks are paid the second pay period of each month. Finance’s banking practices and constant analysis of service charges/fees ensure the City is getting the most for its banking needs. The Positive Pay Program has all but eliminated the threat of fraud, overdrafts and ensured timely payment. o Grant Administration – Grants are applied for by City Departments and the Department receiving the award monitors receipt of funds through internal coordination. Financial Services ensures proper recording of such funds. o Accounts Payable – Payments are made to vendors for services/materials received. City vendors are much better served due to checks being issued the 1st and 15th of each month. Additionally, this allows the City to manage cash flow more efficiently. The Positive Pay Program also provides insulated security as well for the Payables process. Travel Reimbursements are included as a part of Accounts Payable. o Accounts Receivable – Financial Services executes an aggressive follow-up program when it comes to Accounts Receivables. Constant communication with City Departments, businesses and residents ensures outstanding payments to the City are held to a minimum. o Information/Telecommunications Technology, including issuance of City Laptop, email address and key to City Hall – The Department oversees the operation/maintenance of the computer system (IT) and the telecommunications system (TS). The City utilizes vendors for repair/maintenance of these Systems. The Administrative Services/Financial Services Director serves as the “gate-keeper” for issues with the systems. Upon taking office, each new Council Member is issued a City Laptop, email address and a key to City Hall by the Administrative/Financial Services Director. Additionally, the Director will inform the Council Member of appropriate protocol, security and operating guidelines associated with City owned equipment and use of City facilities. Human Resources/Risk Management • Overview of Role/Responsibilities/Duties and Key Projects Achieving the City’s Mission/Vision requires a highly skilled workforce fully engaged and committed to performing the “heavy lifting” necessary to achieve the City’s Quality of Community/Life objectives. Human Resources has implemented a step by step process of attracting, developing and retaining an engaged and highly skilled workforce as outlined in the various departmental areas of responsibility. Maintaining a highly skilled team requires aggressive focus on financial sustainability. All costs and contracted services associated with the Human Resources/Risk Management function are critically assessed in order to achieve maximum value and asset protection. Moving from “me to we” with exceptionalism requires Staff move beyond personal achievement and embark upon the “heavy lifting” of achieving sustainable economic, social and environmental goals critical to the health of the community. Department Composition – current Staff consists of one (1) Director with one (1) shared Executive Assistant. Duties and responsibilities include: o New Employee Recruitment Human Resources is committed to utilizing cost free resources in its recruitment effort. The City’s website as well as Florida Marketplace, a State sponsored job search engine, have satisfactorily produced job candidates for vacancies. The process is as follows:  Human Resources, Department Supervisor and Director review the vacant job description and make any needed updates for final approval by the City Manager.  Human Resources “posts” the job vacancy electronically. Promotional vacancies are open to internal applicants only for an initial 3 days. Failure to identify an internal applicant suitable for the vacancy results in the position being “advertised” for outside candidate consideration.  Human Resources screens submitted applications and schedules those meeting the minimum job requirement for interviews by an interviewing committee.  An interviewing committee is comprised of the Department Supervisor, Director and Human Resources Director.  Standardized questions are asked of all job applicants.  The interviewing committee evaluates the qualifications of each interviewee for present and future needs within the department.  Human Resources conducts former employer referencing of the top candidate(s) and shares said results with interviewing committee.  A consensus recommendation for offer of City employment is referred to the City Manager for final approval.  Upon City Manager approval, Human Resources prepares and presents a formal offer of employment to the selected applicant.  Upon receipt of a written acceptance of the offer of employment, the applicant is scheduled for a fitness for duty physical and drug screening. Employees assigned to the Culture and Leisure Services Department, working with protected populations, are required to undergo additional DCF Level II screening. Upon satisfactory results, a start date is established.  Candidates interviewed and not selected for the position are notified. Candidates not selected, but of interest for future vacancies, are retained for a possible call back.  The newly hired employee reports to Human Resources on their first day of employment for completion of Intake Processing forms. o Newly Elected Officials Human Resources administers the payroll intake process which enables newly Elected Officials to receive compensation which is paid via direct deposit, in twelve (12) installments and on the last pay period of each month. Rate of compensation is as follows: • City Council Member - $2,400.00 annually • Mayor- $3,200.00 annually • The following forms shall be provided either electronically or in hard copy form, completed and returned to the HR Director: o W-4 (Employee Withholding Allowance Certificate) o Employee Contact and Emergency Contact Information o Authorization for Automatic Deposit o Acknowledgement of Social Security Number Collection Policy o Key Release Form o New Health Insurance Marketplace Notification o Employment Eligibility Verification For Employment I-9 o E-Verify – Employee Rights and Responsibilities The above listed documents are administered by the Human Resources/Risk Management Director in advance of the newly elected council member assuming office. o Employee Relations The City maintains a fair but firm employee relations strategy. The City goes to great lengths to ensure opportunity for promotion, competitive rates of pay, exceptional benefits, access to information and encouragement to communicate concerns, ideas and suggestions for process improvements. In return, performance expectations are very high. In exchange for the City’s commitment to the health, safety, equal access to training/career advancement and providing the resources needed to deliver a quality work product, employees are required to consistently deliver the following:  A commitment to quality and excellence in work product.  Exhibit honesty and integrity.  Demonstrate a mature work ethic.  Exhibit courtesy and consideration toward supervisors, co-workers and the general public.  Demonstrate a willingness and ability to contribute to the Mission and Vision of the City.  Contribute to a workplace free from bullying, harassment, discrimination and illicit drug/alcohol use.  Seek assistance, offered on a confidential basis, in instances where personal or professional conflicts interfere with the ability to effectively perform job duties. Failure of an employee to meet these “reasonable” expectations will result in swift action. The City’s employee relations strategy is direct, decisive and impartial. While striving to establish a Premier Beachfront Community, the City recognizes the necessity to establish ourselves as a Premier Employer who employs a Premier Workforce. Tolerance of an inability to adequately meet performance expectations undermines the contributions of the team, unnecessarily inflates workforce costs and contributes to a deflation in overall job performance. o Compensation and Benefits The City continuously accesses Local and State salary data to ensure the ability to attract and retain a highly skilled workforce. At this time, turnover as a result of wage disparity has been virtually eliminated. That said, the City diligently assesses manpower needs and promotes advanced skills attainment with the goals of:  Increasing skills attainment  Eliminating wasted man hours  Increasing task efficiencies  Reducing costly outsourcing  Providing opportunities for employee to make a greater contribution and enjoy justified pay merit increases  Leadership sustainability This strategy has enabled the City to reduce comprehensive manpower costs over the last two years by essentially employing fewer people who have more advanced skills. In short, it is not about retaining more people to perform the work, but rather employing the fewest number of Staff with greater talent. This allows the City to reward excellence and performance. With a commitment to overcoming the challenge of securing quality employee Health/Vision/Dental/Life benefits while balancing the necessity for premium cost containment, the Human Resources Division provides wellness and benefit use training to its employees which are critical in maintaining a highly favorable risk/claims history. The City’s commitment to limiting employee maximum out of pocket risk to $750 per year sends a powerful message to current and prospective employees. While other employers seek to solve their rising health cost premiums by demanding greater employee premium contributions, the City “cares enough” about the health and well- being of its employees to seek alternative methods for cost containment. By educating employees on how best to utilize their benefits, namely avoidance of seeking emergency medical services for non-emergency health needs, regularly seeking wellness and preventative medical services and utilization of cost effective mail order prescriptions for maintenance medications, the City enjoys an amazingly low claims/risk ratio. While employees most certainly visit primary care physicians and specialists on a regular basis, their willingness to partner with the City by taking the steps necessary to maintain good health has kept premium increases well below the national average. o Employee Development/Training The development of a formal in-house training program has proven to be a highly efficient and cost effective tool for employee development and communication. Immediately upon completion of the Public Works Services Training facility, the City quickly “jump started” its employee and supervisor training initiatives. The facility enables the City to efficiently “roll out” new and updated programs with minimal work day disruption. Since completion of the training facility in March 2015, over 60 employees have participated in training totaling more than 400 hours. The cost over and above the Human Resources Director’s development and delivery time has been $0. The City has implemented a Training and Mentoring Program mandatory for all newly hired and promoted employees. Clearly establishing expectations, training objectives Equal Opportunity Awareness Sexual Harassment Awareness Heat Stress Lockout/Tagout Power Tool Safety Back Safety Hearing Preservation Hurricane Prep Bloodborne Pathogens Ladder Safety Safety Teamwork Responsibilities of a Spotter Roadside Safety CPR Confined Spaces Active Shooter Preparedness City Hurricane/Emergency ICS Forms Training Defining Effective Management City Safety Program How to Conduct an Effective Interview Active Shooter Preparedness Bully, What You Need to Know and timelines on day one for an employee in a new position helps to ensure new employees “hit the ground running”. Ninety days in duration, the employee and supervisor meet on regularly scheduled intervals to discuss training progress. New employees are encouraged to communicate areas where additional training is needed and supervisors are able to clarify expectations and deliver encouragement as needed. This Program serves to reinforce the commitment of all parties to successful employment. An Education Incentive Program, where an employee seeking advance training and education may be reimbursed costs to include tuition, books and lab fees following successful program completion, is available to all employees. The City consistently communicates the desire to promote from within and “grow its own talent”. o Employment Law Compliance Full compliance as relates to Fair Labor Standards Act (FLSA), Americans with Disabilities Act (ADA), Employee Benefits Plans (ERISA), Family Medical Leave Act (FMLA), Whistleblower and Retaliation Protections (OSHA), Reemployment and Nondiscrimination Rights for Uniformed Services Members, Work Authorization for non-U.S. citizens (Immigration and Nationality Act), Equal Employment Opportunity (Title VII, Equal Pay Act, ADEA, Title I, II and V, Civil Rights Act of 1991). The City is committed to maintaining an aggressive compliance program not only for purposes of preventing costly litigation, but more importantly because fiercely guarding a work environment where every employee knows that they will receive equal access and opportunity to develop, to be promoted, contribute and receive credit for their accomplishments is the “right thing to do”. That said, the City provides the following employee training, mandatory for all. Equal Opportunity Awareness- Increase awareness of the importance of federal employment protections provided to protected “classes”. Sexual Harassment Awareness- Increase awareness of the elements, risks and consequences of Sexual Harassment in the Workplace and in our community. Ethics- Increase awareness of the importance of carrying out all duties with a sense of Community, Civility and Character. Bullying- Understand how bullying undermines individuals, teamwork, productivity and organizations. Examine the nature of bullying in the workplace to include conduct indicative of aggressive and/or bullying behavior, the personal and organizational costs of bullying, how to prevent bullying and clarification of the City’s zero tolerance of bullying. How to Conduct an Effective Job Interview- Examines interviewing from the employer’s perspective and provides insights into strategy, objectives, preparation and legal compliance. This training is mandatory for City Staff who participate in candidate interviews. o Risk Management Loss Protection, Insurance Procurement, General Liability, Workers’ Compensation, Safety Program development/implementation/oversite and claims administration. As the City undertakes infrastructure, City-scape and facility renovations associated with the Mission of transforming the City into a premier beachfront community, costs and services associated with Risk Management which include General Liability, Property, Workers’ Compensation and City Vehicle Insurance have required increased scrutiny. In an effort to reduce or eliminate risk exposure while ensuring competitive pricing, Risk Management Insurance providers with municipal expertise are invited to present quotes for the City’s Risk Management services. Vendor comparisons focus on price, vendor reputation, coverage levels, deductibles/exclusions and quality of supportive services. This effort has resulted in a premium savings of more than 25% ($97,000.00) from what the City paid in previous years. Implementation of an aggressive Safety Awareness Program, Workers’ Compensation claims prevention, to include vigilant follow-up, has enabled the City to establish a highly advantageous claims history essential for leveraging highly favorable insurance renewal premiums. Safety Training, an essential component of any viable Safety Program, has been standardized to include mandatory training modules as outlined below. Leveraging of available resources has enabled the City to provide the following training opportunities at no additional cost. Heat Stress- Learn about the health risks involved in working in hot climates and precautions you must take to maintain productivity and protect your health. Lockout/Tagout- Learn about the importance of working safely with hazardous energy sources. Power Tool Safety- Gain an understanding of the dangers inherent in the operation of power tools and what safety precautions you must take. Back Safety- Learn about the proper lifting techniques that protect back health. Ladder Safety- Learn how to safely use a ladder in the course of performing your job. Safety Teamwork- Learn how to build a “team” dedicated to creating and maintaining a “culture” where safety comes first. Roadside Safety- Increase awareness of the precautions necessary to ensure safety when performing roadside repairs or installations. Hearing Preservation- Increase awareness of the precautions necessary to ensure Staff utilize the appropriate personal protections equipment when working with or around loud machinery. Confined Spaces- Understand required preparation and manpower requirements needed to perform work in confined spaces. Defining Effective Management- Gain an understanding of what it takes to be an effective supervisor and how to create an environment that empowers employees to achieve their maximum potential. Bloodborne Pathogens- This workshop is a must for Plant Operators, Utilities Mechanics and Recreation Leader/Coordinators required to fully understand procedural standards and exposure risks associated with Bloodborne Pathogens. Participants learn how to minimize exposures, facilitate a safe and healthy workplace and comply with the City’s Exposure Control Plan. City Safety Program- In-depth, chapter by chapter, understanding of City of Cape Canaveral’s Comprehensive Safety Policy to include department hazards, emergency response, exposures and use of fleet and equipment. This training is mandatory for all City Staff. Active Shooter/Violence in the Workplace- This module informs employees how they can best ensure survival when faced with an active shooter or other forms of violence in the workplace. o Emergency Recovery In addition to ensuring Staff perform emergency pre and post emergency activities in compliance with all Safety Standard Operating Procedures, Human Resources/Risk Management is tasked with assessing City asset losses following an emergency event in order to ensure efficient claims processing and reimbursement for damages from the City’s insurance provider and FEMA. o Volunteers/Interns/Externs The City of Cape Canaveral supports the willingness of its citizens to “give back” to their community and generously provides a wide range of volunteer services to the City. Also welcome are students who seek to participate in unpaid, for credit college/university learning experiences.  Volunteers – Individuals seeking an opportunity to perform unpaid volunteer duties are invited to complete a Volunteer/Student Intern Application which provides information used to determine if a volunteer need in their area of interest can be accommodated as well as whether the individual is suitable for City employment. Volunteers, in all but Culture & Leisure Services, undergo basic criminal and Driver’s License background screening. Individuals seeking volunteer work in Culture & Leisure Services are subject to a Level II DCF investigation to include fingerprinting. Level II background investigations are required under Florida Statute for individuals working with protected populations such as children and senior citizens.  Interns/Externs – Students seeking unpaid intern/extern “for credit” learning experiences within municipal government are invited to complete a Volunteer/Student Intern Application which provides process instructions for sponsorship by the City. Students are required to seek College/University approval in advance of submitting their completed application and provide contact information of the school counselor as well as information detailing sponsor reporting obligations. Human Resources evaluates the terms and conditions of sponsorship and, if acceptable, identifies a Department Director willing and able to sponsor the Intern/Extern. Appropriate background screening is performed on all Interns/Externs accepted by the City. Volunteer/Intern Applications are available upon request from HR. o Unemployment Claims Administration – The Human Resources/Risk Management Director administers the City’s response to claims for unemployment benefits. While the City fully accepts responsibility for justified claims, inappropriate or fraudulent claims are tirelessly challenged. A thorough, complete and organized approach to personnel records preservation and maintenance protects the City from payment of undeserved benefits. o City Policies and Programs – The following Policies, Procedures and Programs may be accessed via the City’s shared drive, within Common Documents/HR/Policies and Programs:  1999 Employee Policies and Procedures (An updated Employee Policy and Procedure Manual is anticipated for 2018)  2016 Safety Program  Hurricane-Emergency Plan 2016 o School Crossing Guards – While school is in session, the Human Resources Director supervises three (3) part-time school crossing guards assigned to Cape View Elementary School. HR ensures that guards complete all State mandated training and certification. City of Cape Canaveral Employee Contact Information Form January 2016 Update Employees are required to ensure the City has updated information relating to your current home address, mailing address, personal email address and telephone contact information for you and your emergency contact(s). Completed Employee Contact Information Forms shall be returned to Human Resources. D New Employee D Current Employees may update ONLY information that has changed. Date: __ __:_/ __ -'--/ __ Employee Name:--------------------------- Home Address: ------------------------Street City Email Address: State ----------------- Mailing Address: D Check if same as home address. Apt. Zip Code Proceed if you wish mail delivered to an address different from home address. Street Apt. City State Zip Code Employee's Home Phone: ( ) ______ _ Employee's Cell Phone: ( ) ______ _ EMERGENCY CONTACT INFORMATION (1) Name:-------------------Relationship: _____ _ Home Phone: ('----~>---_____ Cell Phone: ('----~> _______ _ (2) Name: ___________________ Relationship: _____ _ Home Phone: <-----~>---_____ Cell Phone: ('----~>---____ _ Form W-4 (2017) Purpose. Complete Form W-4 so that your employer can withhold the correct federal income tax from your pay. Consider completing a new Form W-4 each year and when your personal or financial situation changes. Exemption from withholding. If you are exempt, complete only lines 1, 2, 3, 4, and 7 and sign the form to validate it. Your exemption for 2017 expires February 15, 2018. See Pub. 505, Tax Withholding and Estimated Tax. Note: If another person can claim you as a dependent on his or her tax return, you can't claim exemption from withholding if your total income exceeds $1,050 and includes more than $350 of unearned income (for example, interest and dividends). Exceptions. An employee may be able to claim exemption from withholding even if the employee is a dependent, if the employee: • Is age 65 or older, •Is blind, or The exceptions don't apply to supplemental wages greater than $1,000,000. Basic instructions. If you aren't exempt, complete the Personal Allowances Worksheet below. The worksheets on page 2 further adjust your withholding allowances based on itemized deductions, certain credits, adjustments to income, or two-earners/multiple jobs situations. Complete all worksheets that apply. H')wever, you may claim fewer (or zero) allowances. For regular wages, withholding must be based on allowances you claimed and may not be a flat amount or percentage of wages. Head of household. Generally, you can claim head of household filing status on your tax return only if you are unmarried and pay more than 50% of the costs of keeping up a home for yourself and your dependent(s) or other qualifying individuals. See Pub. 501, Exemptions, Standard Deduction, and Filing Information, for information. Tax credits. You can take projected tax credits into account in figuring your allowable number of withholding allowances. Credits for child or dependent Nonwage income. If you have a large amount of nonwage income, such as interest or dividends, consider making estimated tax payments using Form 1040-ES, Estimated Tax for Individuals. Otherwise, you may owe additional tax. If you have pension or annuity income, see Pub. 505 to find out if you should adjust your withholding on Form W-4 or W-4P. Two earners or multiple jobs. If you have a working spouse or more than one job, figure the total number of allowances you are entitled to claim on all jobs using worksheets from only one Form W-4. Your withholding usually will be most accurate when all allowances are claimed on the Form W-4 for the highest paying job and zero allowances are claimed on the others. See Pub. 505 for details. Nonresident alien. If you are a nonresident alien, see Notice 1392, Supplemental Form W-4 Instructions for Nonresident Aliens, before completing this form. Check your withholding. After your Form W-4 takes effect, use Pub. 505 to see how the amount you are having withheld compares to your projected total tax for 2017. See Pub. 505, especially if your earnings exceed $130,000 (Single) or $180,000 (Married). care expenses and the child tax credit may be claimed Future developments. Information about any future using the Personal Allowances Worksheet below. developments affecting Form W-4 (such as • Will claim adjustments to income; tax credits; or See Pub. 505 for information on converting your other legislation enacted after we release it) will be posted itemized deductions, on his or her tax return. credits into withholding allowances. at www.irs.gov/w4. A B c D E F G Personal Allowances Worksheet (Keep for your records.) Enter "1" for yourself if no one else can claim you as a dependent . { •You're single and have only one job; or } Enter "1" if: •You're married, have only one job, and your spouse doesn't work; or •Your wages from a second job or your spouse's wages (or the total of both) are $1,500 or less. Enter "1" for your spouse. But, you may choose to enter "-0-" if you are married and have either a working spouse or more than one job. (Entering "-0-" may help you avoid having too little tax withheld.) . Enter number of dependents (other than your spouse or yourself) you will claim on your tax return . Enter "1" if you will file as head of household on your tax return (see conditions under Head of household above) Enter "1" if you have at least $2,000 of child or dependent care expenses for which you plan to claim a credit (Note: Do not include child support payments. See Pub. 503, Child and Dependent Care Expenses, for details.) Child Tax Credit (including additional child tax credit). See Pub. 972, Child Tax Credit, for more information. • If your total income will be less than $70,000 ($100,000 if married), enter "2" for each eligible child; then less "1" if you have two to four eligible children or less "2" if you have five or more eligible children. • If your total income will be between $70,000 and $84,000 ($100,000 and $119,000 if married), enter "1" for each eligible child. A B c D E F G H Add lines A through G and enter total here. (Note: This may be different from the number of exemptions you claim on your tax return.) ..,,. H l • If you plan to itemize or claim adjustments to income and want to reduce your withholding, see the Deductions For accuracy, and Adjustments Worksheet on page 2. complete all • If you are single and have more than one job or are married and you and your spouse both work and the combined worksheets earnings from all jobs exceed $50,000 ($20,000 if married), see the Two-Earners/Multiple Jobs Worksheet on page 2 that apply. to avoid having too little tax withheld. • If neither of the above situations applies, stop here and enter the number from line Hon line 5 of Form W-4 below. ----------------------------------Separate here and give Form W-4 to your employer. Keep the top part for your records. ---------------------------------- Form W•4 Employee's Withholding Allowance Certificate ~@17 OMB No. 1545-0074 Department of the Treasury ..,,. Whether you are entitled to claim a certain number of allowances or exemption from withholding is Internal Revenue Service subject to review by the IRS. Your employer may be required to send a copy of this fonm to the IRS. Your first name and middle initial Last name 2 Your social security number Home address (number and street or rural route) 3 D Single D Married D Married, but withhold at higher Single rate. Note: If married, but legally separated, or spouse is a nonresident alien, check the "Single" box. City or town, state, and ZIP code 4 If your last name differs from that shown on your social security card, check here. You must call 1-800-772-1213 for a replacement card • ..,,. D 5 Total number of allowances you are claiming (from line H above or from the applicable worksheet on page 2) 6 Additional amount, if any, you want withheld from each paycheck 7 I claim exemption from withholding for 2017, and I certify that I meet both of the following conditions for exemption. • Last year I had a right to a refund of all federal income tax withheld because I had no tax liability, and • This year I expect a refund of all federal income tax withheld because I expect to have no tax liab~il_it...,_. ____ _ If you meet both conditions, write "Exempt" here . . ~ 7 Under penalties of perjury, I declare that I have examined this certificate and, to the best of my knowledge and belief, it is true, correct, and complete. Employee's signature (This form is not valid unless you sign it.) ~ Date~ 8 Employer's name and address (Employer: Complete lines 8 and 10 only if sending to the IRS.) 9 Office code (optionaQ 10 Employer identification number (EIN) For Privacy Act and Paperwork Reduction Act Notice, see page 2. Cat. No. 102200 Form W-4 (2017) Form W-4 (2017) Page2 Deductions and Adiustments Worksheet Note: Use this worksheet only if you plan to itemize deductions or claim certain credits or adjustments to income. 1 Enter an estimate of your 2017 itemized deductions. These include qualifying home mortgage interest, charitable contributions, state and local taxes, medical expenses in excess of 10% of your income, and miscellaneous deductions. For 2017, you may have to reduce your itemized deductions if your income is over $313,800 and you're married filing jointly or you're a qualifying widow(er); $287 ,650 if you're head of household; $261,500 if you're single, not head of household and not a qualifying widow(er); or $156,900 if you're $ married filing separately. See Pub. 505 for details . 1 { $12,700 if married filing jointly or qualifying widow(er) } 2 Enter: $9,350 if head of household 2 $ $6,350 if single or married filing separately 3 Subtract line 2 from line 1. If zero or less, enter "-0-" 3 $ 4 Enter an estimate of your 2017 adjustments to income and any additional standard deduction (see Pub. 505) 4 $ 5 Add lines 3 and 4 and enter the total. (Include any amount for credits from the Converting Credits to Withholding Allowances for 2017 Form W-4 worksheet in Pub. 505.) . 5 $ 6 Enter an estimate of your 2017 nonwage income (such as dividends or interest) 6 $ 7 Subtract line 6 from line 5. If zero or less, enter "-0-" 7 $ 8 Divide the amount on line 7 by $4,050 and enter the result here. Drop any fraction 8 g Enter the number from the Personal Allowances Worksheet, line H, page 1 g 10 Add lines 8 and 9 and enter the total here. If you plan to use the Two-Earners/Multiple Jobs Worksheet, also enter this total on line 1 below. Otherwise, stop here and enter this total on Form W-4, line 5, page 1 10 Two-Earners/Multiole Jobs Worksheet (See Two earners or multiple jobs on paae 1.) Note: Use this worksheet only if the instructions under line H on page 1 direct you here. 1 Enter the number from line H, page 1 (or from line 10 above if you used the Deductions and Adjustments Worksheet) 1 2 Find the number in Table 1 below that applies to the LOWEST paying job and enter it here. However, if you are married filing jointly and wages from the highest paying job are $65,000 or less, do not enter more than "3" 2 3 If line 1 is more than or equal to line 2, subtract line 2 from line 1. Enter the result here (if zero, enter "-0-") and on Form W-4, line 5, page 1. Do not use the rest of this worksheet . 3 Note: If line 1 is less than line 2, enter "-0-" on Form W-4, line 5, page 1. Complete lines 4 through 9 below to figure the additional withholding amount necessary to avoid a year-end tax bill. 4 Enter the number from line 2 of this worksheet 4 5 Enter the number from line 1 of this worksheet 5 6 Subtract line 5 from line 4 . 6 7 Find the amount in Table 2 below that applies to the HIGHEST paying job and enter it here 7 $ 8 Multiply line 7 by line 6 and enter the result here. This is the additional annual withholding needed 8 $ g Divide line 8 by the number of pay periods remaining in 2017. For example, divide by 25 if you are paid every two weeks and you complete this form on a date in January when there are 25 pay periods remaining in 2017. Enter the result here and on Form W-4, line 6, page 1. This is the additional amount to be withheld from each paycheck g $ Table 1 Table 2 Married Filing Jointly All Others Married Filing Jointly All Others If wages from LOWEST Enter on If wages from LOWEST Enter on If wages from t->IGHEST Enter on If wages from HIGHEST Enter on paying job are-line 2 above paying job are-line 2 above paying job are-line 7 above paying job are-line 7 above $0 -$7,000 0 $0 -$8,000 0 $0 -$75,000 $610 $0 -$38,000 $610 7,001 -14,000 1 8,001 -16,000 1 75,001 -135,000 1,010 38,001 -85,000 1,010 14,001 -22,000 2 16,001 -26,000 2 135,001 -205,000 1,130 85,001 -185,000 1,130 22,001 -27,000 3 26,001 -34,000 3 205,001 -360,000 1,340 185,001 -400,000 1,340 27,001 -35,000 4 34,001 -44,000 4 360,001 -405,000 1,420 400,001 and over 1,600 35,001 -44,000 5 44,001 -70,000 5 405,001 and over 1,600 44,001 -55,000 6 70,001 -85,000 6 55,001 -65,000 7 85,001 -110,000 7 65,001 -75,000 8 110,001 -125,000 8 75,001 -80,000 9 125,001 -140,000 9 80,001 -95,000 10 140,001 and over 10 95,001 -115,000 11 115,001 -130,000 12 130,001 -140,000 13 140,001 -150,000 14 150,001 and over 15 Privacy Act and Paperwork Reduction Act Notice. We ask for the infonTiation on this fonTI to carry out the Internal Revenue laws of the United States. Internal Revenue Code sections 3402(1)(2) and 6109 and their regulations require you to provide this infonTiation; your employer uses it to detenTiine your federal income tax wrthholding. Failure to provide a properly completed fonTI will result in your being treated as a single person who claims no withholding allowances; providing fraudulent information may subject you to penalties. Routine uses of this infonTiation include giving rt to the Department of Justice for civil and criminal litigation: to cities, states, the District of Columbia, and U.S. commonwealths and possessions for use in administering their tax laws; and to the Department of Health and Human Services for use in the National Directory of New Hires. We may also disclose this information to other countries under a tax treaty, to federal and state agencies to enforce federal nontax criminal laws, or to federal law enforcement and intelligence agencies to combat terrorism. You are not required to provide the information requested on a form that is subject to the Paperwork Reduction Act unless the form displays a valid OMB control number. Books or records relating to a form or its instructions must be retained as long as their contents may become material in the administration of any Internal Revenue law. Generally, tax returns and return information are confidential, as required by Code section 6103. The average time and expenses required to complete and file this form will vary depending on individual circumstances. For estimated averages, see the instructions for your income tax return. If you have suggestions for making this form simpler, we would be happy to hear from you. See the instructions for your income tax return. City of Cape Canaveral AUTHORIZATION FOR AUTOMATIC DEPOSITS (Please print) Employee Name ___________ Date: -------- Employee#: ___ _ Department: ------ I hereby authorize the City of Cape Canaveral, to initiate credit entries or such adjusting entries, either debit or credit which are necessary for corrections to my CHECKING and/or SA VINOS account indicated below and the depository named below, hereinafter called DEPOSITORY, to credit and/or debit the same to such account. 1. DEPOSITORY NAME: BRANCH: ----------------- CITY: STATE: ZIP CODE: -------------------- BANK TRANSIT/ABA #; _______ ACCOUNT#: _____ _ Account Type: Checking ___ Savings __ _ Amount to be Transferred: $ or Net ----- 2. DEPOSITORY NAME: _________ BRANCH: ____ _ CITY: _______ STATE: _____ ZIP CODE: ___ _ BANK TRANSIT/ABA #: ACCOUNT#: -------~ ----------Account Type: Checking ___ Savings __ _ Amount to be Transferred:$ or Net ----- This authority is to remain in full force and effect until the City of Cape Canaveral has received written notification from me of its termination in such time and in such manner as to afford a reasonable opportunity to act on it. Employee Signature: ____________ Date:------- *Attach a voided check for the above account ( s) DATE RECEIVED: ___ _ ENTERED; ____ _ BY: ______ _ Key Release Form By signing this release form, I, acknowledge that I have been issued the listed key(s). I am responsible for the loss or replacement of the key(s). At the end of my employment with the City of Cape Canaveral, the key(s) issued to me must be returned. Key number: for: Key number: for: Key number: for: Key number: for: Signature of Employee Date Acknowledgement of return: I, -----------------acknowledge receipt of the above listed key(s). Signature of Employee Date City of Cape Canaveral Social Security Number Collection Policy The City of Cape Canaveral recognizes that an individual's Social Security Number is a unique fonn of identification that can be utilized to obtain sensitive information regarding that particular individual. However, we must collect this information to properly perform our duties and functions as a municipal corporation and to ensure such duties and functions are performed accurately and efficiently. Due to the sensitive nature of an individual's Social Security Number and in accordance with Sec. 119.071 (5) F.S. we are providing you with this statement. The City of Cape Canaveral collects your social security number for the following purposes: • Classification of Accounts • Identification and Verification • Credit Worthiness • Billing and Payments • Data Collection • Reconciliation • Tracking • Benefit Processing • Tax Reporting • New Employee processing • Pre-employment and Volunteer Background Investigations • New Utility Account Applications • Bank Draft Authomations and Signature Cards Social Security numbers are also used as a unique numeric identifier and may be used for search purposes. By my signature I acknowledge receipt of the Social Security Number collection Policy: Signature 105 Polk Avenue • Post Office Box 326 • Cape Canaveral, FL 32920-0326 Telephone (321) 868-1220 • Fax: (321) 868-1248 www.cityofcapecanaveral.org • email: info@cityofcapecanaveral.org Employment Eligibility Verification Department of Homeland Security U.S. Citizenship and Immigration Services USCIS Form 1-9 OMB No. 1615-0047 Expires 08/31/2019 .... ST ART HERE: Read instructions carefully before completing this form. The instructions must be available, either in paper or electronically, during completion of this form. Employers are liable for errors in the completion of this form. ANTI-DISCRIMINATION NOTICE: It is illegal to discriminate against work-authorized individuals. Employers CANNOT specify which document(s) an employee may present to establish employment authorization and identity. The refusal to hire or continue to employ an individual because the documentation presented has a future expiration dai.e may also constitute illegal discrimination. Address (Street Number and Name) Apt. Number City or Town State ZIP Code Date of Birth (mmlddlyyyy) U.S. Social Security Number Employee's E-mail Address Employee's Telephone Number ITIJ-rn-11111 I am aware that federal law provides for imprisonment and/or fines for false statements or use of false documents in connection with the completion of this form. I attest, under penalty of perjury, that I am (check one of the following boxes): D 1. A citizen of the United States D 2. A noncitizen national of the United States (See instructions) D 3. A lawful permanent resident (Alien Registration Number/USCIS Number): D 4. An alien authorized to work until (expiration date, if applicable. mm/dd/yyyy): Some aliens may write "NIA" in the expiration date field. (See instructions) Aliens authorized to work must provide only one of the following document numbers to complete Form 1-9: QR Code -Section 1 An Alien Registration Number/USCIS Number OR Form 1-94 Admission Number OR F?reign Passport Number. Do Not Write In This Space 1. Alien Registration Number/USCIS Number: OR 2. Form 1-94 Admission Number: OR 3. Foreign Passport Number: Country of Issuance: Signature of Employee Today's Date (mmldd/yyyy) I attest, under penalty of perjury, that I have assisted in the completion of Section 1 of this form and that to the best of my knowledge the information is true and correct. Signature of Preparer or Translator I Today's Date (mmlddlyyyy) Last Name (Family Name) First Name (Given Name) Address (Street Number and Name) I City or Town State ZIP Code Form I-9 07/17/17 N Page 1 of3 List A Employment Eligibility Verification Department of Homeland Security U.S. Citizenship and Immigration Services OR Identity and Employment Authorization Document Title Document Title Issuing Authority Issuing Authority Document Number Document Number Expiration Date (if any)(mmlddlyyyy) Expiration Date (if any)(mmldd/yyyy) Document Title Issuing Authority Additional Information Document Number Expiration Date (if any)(mmlddlyyyy) Document Title Issuing Authority Document Number Expiration Date (if any)(mmlddlyyyy) AND Document Title USC IS Form 1-9 OMB No. 1615-0047 Expires 08/31/2019 List C Employment Authorization Issuing Authority Document Number Expiration Date (if any)(mmlddlyyyy) QR Code -Sections 2 & 3 Do Not Write In This Space Certification: I attest, under penalty of perjury, that (1) I have examined the document(s) presented by the above-named employee, (2) the above-listed document(s) appear to be genuine and to relate to the employee named, and (3) to the best of my knowledge the employee is authorized to work in the United States. The employee's first day of employment (mm/dd/yyyy): (See instructions for exemptions) Signature of Employer or Authorized Representative I Today's Date (mmlddlyyyy) I Title of Employer or Authorized Representative Last Name of Employer or Authorized Representative I First Name of Employer or Authorized Representative I Employer's Business or Organization Name Employer's Business or Organization Address (Street Number and Name) I City or Town I State IZIP Code I attest, under penalty of perjury, that to the best of my knowledge, this employee is authorized to work in the United States, and if the employee presented document(s), the document(s) I have examined appear to be genuine and to relate to the individual. Signature of Employer or Authorized Representative Today's Date (mmlddlyyyy) Name of Employer or Authorized Representative Form I-9 07/17/17 N Page 2 of3 1. 2. 3. 4. 5. 6. LISTS OF ACCEPTABLE DOCUMENTS All documents must be UNEXPIRED Employees may present one selection from List A or a combination of one selection from List B and one selection from List C. LIST A LISTB LISTC Documents that Establish Documents that Establish Documents that Establish Both Identity and Identity Employment Authorization Employment Authorization AND U.S. Passport or U.S. Passport Card 1. Driver's license or ID card issued by a 1. A Social Security Account Number Permanent Resident Card or Alien State or outlying possession of the card, unless the card includes one of Registration Receipt Card (Form 1-551) United States provided it contains a the following restrictions: photograph or information such as (1) NOT VALID FOR EMPLOYMENT Foreign passport that contains a name, date of birth, gender, height, eye (2) VALID FOR WORK ONLY WITH temporary 1-551 stamp or temporary color, and address INS AUTHORIZATION 1-551 printed notation on a machine-2. ID card issued by federal, state or local (3) VALID FOR WORK ONLY WITH readable immigrant visa government agencies or entities, DHS AUTHORIZATION provided it contains a photograph or Employment Authorization Document information such as name, date of birth, 2. Certification of report of birth issued that contains a photograph (Form gender, height, eye color, and address by the Department of State (Forms 1-766) DS-1350, FS-545, FS-240) 3. School ID card with a photograph For a nonimmigrant alien authorized 3. Original or certified copy of birth to work for a specific employer 4. Voter's registration card certificate issued by a State, because of his or her status: county, municipal authority, or 5. U.S. Military card or draft record territory of the United States a. Foreign passport; and 6. Military dependent's ID card bearing an official seal b. Form 1-94 or Form l-94A that has the following: 7. U.S. Coast Guard Merchant Mariner 4. Native American tribal document (1) The same name as the passport; Card 5. U.S. Citizen ID Card (Form 1-197) and 8. Native American tribal document 6. Identification Card for Use of (2) An endorsement of the alien's nonimmigrant status as long as 9. Driver's license issued by a Canadian Resident Citizen in the United that period of endorsement has government authority States (Form 1-179) not yet expired and the 7. Employment authorization proposed employment is not in For persons under age 18 who are conflict with any restrictions or unable to present a document document issued by the limitations identified on the form. listed above: Department of Homeland Security Passport from the Federated States of 10. School record or report card Micronesia (FSM) or the Republic of the Marshall Islands (RMI) with Form 11. Clinic, doctor, or hospital record 1-94 or Form l-94A indicating nonimmigrant admission under the 12. Day-care or nursery school record Compact of Free Association Between the United States and the FSM or RMI Examples of many of these documents appear in Part 13 of the Handbook for Employers (M-274). Refer to the instructions for more information about acceptable receipts. Form I-9 07/17/17 N Page 3 of3 E-Verify Employee Rights and Responsibilities It is important that you know your rights and responsibilities when you apply to work for an employer who participates in E-Verify. Employers who use E-Verify must follow E-Verify rules and responsibilities and protect the privacy of their employees. If you believe an employer is not following the E-Verify rules listed in the 'Employee Rights Overview' or has discriminated against you, we encourage you to report it. EMPLOYEE RIGHTS The 'Employee Rights Overview' outlines the rights of an employee whose employer participates in E-Verify. Employee Rights Overview An employer that participates in E-Verify MUST: Notify you that they participate in E-Verify with the 'Notice of Participation' and the 'Right to Work' poster(s) in both English and Spanish. Allow you to start and continue working during the E-Verify verification process, even if you receive a Department of Homeland Security (OHS) or Social Security Administration (SSA) Tentative Nonconfirmation (TNC). Provide you with a 'U.S. Department of Homeland Security Notice to Employee of Tentative Nonconfirmation (TNC)' or 'Social Security Administration (SSA) Notice to Employee of Tentative Nonconfirmation (TNC)' if you receive a TNC. This notice contains information about how you ~ontest a TNC. '3ive you the opportunity to contest a TNC. Provide you with a Referral Date Confirmation if you decide to contest a TNC. The Referral Date Confirmation provides you with the date by which you must visit SSA or contact DHS. Allow you eight federal government workdays to visit a SSA field office or contact DHS to contest aTNC. An employer that participates in E-Verify MUST NOT: Use E-Verify before you have accepted an offer of employment and completed Section 1 of Form 1-9, Employment Eligibility Verification. Use E-Verify to discriminate against ANY job applicant or new hire on the basis of his or her ~itizenship, immigration status or national origin. Use E-Verify to verify you if you are a current employee, unless the employer is currently a ~ederal contractor with the Federal Acquisition Regulation (FAR) E-Verify clause in its federal ~ontract. rrake adverse action against you, including -terminating employment, suspending employment, withholding pay or training, delaying a start date, or otherwise limiting employment because you have decided to contest a TNC or because your E-Verify case is still pending with DHS or SSA. Use E-Verify to re-verify you if you are an existing employee whose employment authorization has expired. Instead, your employer must complete Section 3 of Form 1-9 or complete a new Form 1-9. Specify or request which Form 1-9 documentation you must use. EMPLOYEE RESPONSIBILITIES The 'Employee Responsibilities Overview' outlines the responsibilities of an employee whose employer participates in E-Verify. Empl9yee Re$ponsibllities overview Ensure that the information you provide on Form 1-9, Employment Eligibility Verification is accurate. Write your legal name consistently when you complete your Form 1-9. Review the Tips to Prevent a Tentative Nonconfirmation. IMPORTANT: If you recently married and changed your name, or your citizenship has changed, promptly notify the SSA. You can significantly decrease your chance of getting an SSA Tentative Nonconfirmation (TNC) result in E-Verify by ensuring your SSA records are correct and up-to- k:tate. IF your employer notifies you that your E-Verify case resulted in a OHS or SSA TNC: Review the Further Action Notice to ensure that your personal information is correct on the notice. Tell your employer immediately if any information is incorrect. Decide if you are going to contest (take action) to correct the OHS or SSA TNC. Sign and date the Further Action Notice and return it to your employer. Review How to Correct a Tentative Nonconfirmation for additional information. IMPORTANT: If you decide not to contest a TNC your employer may terminate your employment. IF you decide to contest a OHS or SSA TNC: Receive the Referral Date Confirmation from your employer which provides the date by which you must visit SSA or contact OHS. Visit an SSA field office OR contact OHS within eight federal government workdays to resolve the TNC. You must have a copy of the Further Action Notice when you visit SSA or contact OHS. This page provides general overview information about £-Verify. For instmctions and policy guidance, click here to visit the For Employers section of the website. or click here to visit the For Employees section of the website. Last Reviewed/Updated: 09/23/2013 City of Cape Canaveral New Health Insurance Marketplace Coverage Options and Your Health Coverage ------------------acknowledge that my PRINT NAME employer, the City of Cape Canaveral, provided me with the Notice of Marketplace Coverage Options on September 3, 2013. ____________________ __./ / ___ __ NAME DATE PLEASE RETURN COMPLETED NOTIFICATION ACKNOWLEDGEMENT TO HUMAN RESOURCES. New Health Insurance Marketplace Coverage Options and Your Health Coverage PART A: General Information Form Approved OMB No. 1210-0149 (expires 1-31-2017) When key parts of the health care law take effect in 2014, there will be a new way to buy health insurance: the Health Insurance Marketplace. To assist you as you evaluate options for you and your family, this notice provides some basic information about the new Marketplace and employment-based health coverage offered by your employer. What is the Health Insurance Marketplace? The Marketplace is designed to help you find health insurance that m eels your needs and fits your budget. The Marketplace offers "one-stop shopping" to find and compare private health insurance options. You may also be eligible for a new kind of tax credit that lowers your monthly premium right away. Open enrollment for health insurance coverage through the Marketplace begins in October 2013 for coverage starting as early as January 1, 2014. Can I Save Money on my Health Insurance Premiums in the Marketplace? You may qualify to save money and lower your monthly premium, but only if your employer does not offer coverage, or offers coverage that doesn't meet certain standards. The savings on your premium that you're eligible for depends on your household income. Does Employer Health Coverage Affect Eligibility for Premium Savings through the Marketplace? Yes. If you have an offer of health coverage from your employer that meets certain standards, you will not be eligible for a tax credit through the Marketplace and may wish to enroll in your employer's health plan. However, you may be eligible for a tax credit that lowers your monthly premium, or a reduction in certain cost-sharing if your employer does not offer coverage to you at all or does not offer coverage that meets certain standards. If the cost of a plan from your employer that would cover you (and not any other members of your family) is more than 9.5% of your household income for the year, or if the coverage your employer provides does not meet the "minimum value" standard set by the Affordable Care Act, you may be eligible for a tax credit..' Note: If you purchase a health plan through the Marketplace instead of accepting health coverage offered by your employer, then you may lose the employer contribution (if any) to the employer-offered coverage. Also, this employer contribution -as well as your employee contribution to employer-offered coverage-is often excluded from income for Federal and State income tax purposes. Your payments for coverage through the Marketplace are made on an after- tax basis. How Can I Get More Information? For more information about your coverage offered by your employer, please check your summary plan description or contact The Marketplace can help you evaluate your coverage options, including your eligibility for coverage through the Marketplace and its cost. Please visit HealthCare.gov for more information, including an online application for health insurance coverage and contact information for a Health Insurance Marketplace in your area. 1 An employer-sponsored health plan meets the "minimum value standard" if the plan's share ol the total allowed benefit costs covered by the plan is no less than 60 percent of such costs. PART B: Information About Health Coverage Offered by Your Employer This section contains information about any health coverage offered by your employer. If you decide to complete an application for coverage in the Marketplace, you will be asked to provide this information. This information is numbered to correspond to the Marketplace application. Here is some basic information about health coverage offered by this employer: •As your employer, we offer a health plan to: Ill All employees. Eligible employees are: Employees (non-seasonal) working 30 hours per week. D Some employees. Eligible employees are: •With respect to dependents: Ill We do offer coverage. Eligible dependents are: Spouses, children and stepchildren D We do not offer coverage. GZI If checked, this coverage meets the minimum value standard, and the cost of this coverage to you is intended to be affordable, based on employee wages. Even if your employer intends your coverage to be affordable, you may still be eligible for a premium discount through the Marketplace. The Marketplace will use your household income, along with other factors, to determine whether you may be eligible for a premium discount. If, for exam pie, your wages vary from week to week (perhaps you are an hourly employee or you work on a commission basis), if you are newly employed mid-year, or if you have other income losses, you may still qualify for a premium discount. If you decide to shop for coverage in the Marketplace, HealthCare.gov will guide you through the process. Here's the employer information you'll enter when you visit HealthCare.gov to find out if you can get a tax credit to lower your monthly premiums. The information below corresponds to the Marketplace Employer Coverage Tool. Completing this section is optional for employers, but will help ensure employees understand their coverage choices. 13. Is the employee currently eligible for coverage offered by this employer, or will the employee be eligible in the next 3 months? D Yes (Continue) 13a. If the employee is not eligible today, induding as a result of a waiting or probationary period, when is the employee eligible for coverage? (mm/dd/yyyy) (Continue) D No (STOP and return this form to employee) If the plan year will end soon and you know that the health plans offered will change, go to question 16. If you don't know, STOP and return form to employee. 16. What change will the employer make for the new plan year? _____ _ D Employer won't offer health coverage D Employer will start offering health coverage to employees or change the premium for the lowest-cost plan available only to the employee that meets the minimum value standard.* (Premium should reflect the discount for wellness programs. See question 15.) a. How much would the employee have to pay in premiums for this plan? $=,------~ b. How often? D Weekly D Every 2 weeks D Twice a month D Monthly D Quarterly D Yearly • An employer-sponsored health plan meets the "minimum value standard" if the plan's share of the total allowed benefit costs covered by the plan is no less than 60 percent of such costs (Section 36B(c)(2)(C)(ii) of the Internal Revenue Code of 1 986) Community Development • Overview of Role/Responsibilities/Duties and Key Projects The Community Development (CD) is comprised of four distinct functions: Planning, Building, Code Enforcement and the Community Redevelopment Agency. Together these divisions play a vital role in the Department’s mission to protect and enhance the physical environment of the City and to provide for the highest possible quality of life for its residents. CD consists of seven full-time and three part-time employees, including:  Community Development Director – responsible for the efficient operation of the department to include establishing and implementing annual budgets, directing work products of department Staff, timely completion of assigned tasks and ensuring City goals are achieved through development review.  Building Official – responsible for the timely review of building plans and the proper implementation of life/safety codes. Also responsible for oversight of the City’s code enforcement efforts.  Building Inspectors (2 PT) – responsible for reviewing construction plans and conducting field reviews of construction activity.  Code Enforcement Officers (2 FT & 1 PT) – responsible for enforcement of City codes to include administration of the City’s Code Enforcement Board.  Administrative (3 FT) – responsible for accepting and processing of applications for zoning actions, building permits and Business Tax Receipts. CD Staff are responsible for the following: o Community Redevelopment Agency – The City’s Community Redevelopment Agency (CRA) is a public entity - with a separate governing body - that was created by the City Council in 2012 to implement community redevelopment activities allowed under Chapter 163 of the Florida Statutes. The CRA was established upon completion of a Finding of Necessity that demonstrated the redevelopment area met statutory requirements for a CRA. It was determined that 766 acres or 56 percent of the City met the State’s definition of blight (see the CRA Map on the City website). A Community Redevelopment Plan was then prepared to outline specific strategies, programs and improvements to encourage private investment and redevelopment efforts. CRA Revenue is calculated from the increase in ad valorem proceeds above the amount generated when the CRA was established. Revenues for the City’s 2017/18 CRA fiscal year include $370,034 from the City and $388,697 from the County and a $400,000 transfer from the General Fund for a total revenue of $1,158,731. In September of 2015, the CRA Board entered into an Interlocal Agreement authorizing a loan from the City of Cape Canaveral, in an amount of $470,000, for purposes of the construction of a regional lift station and associated improvements to serve the northern area of the Astronaut Boulevard corridor (see the CRA Plan on the City website). o Overview of the Comprehensive Plan; Key Elements; Status; Evaluation and Appraisal Report Requirements and Key Terms – The City’s planning function is responsible for orderly development of the community consistent with identified goals. The goals are contained within the Comprehensive Plan, a policy document that provides a vision for the future of the City. It includes long-range goals and objectives to assist the Advisory Boards and City Council in making decisions regarding public and private development proposals and how best to provide public infrastructure. It is divided into a number of sections or chapters mandated by the State of Florida. These include:  Section 1 - Intergovernmental Element - outlines City participation in coordinated activities with State, County, Regional and adjoining community governments in order to better provide for the public health, safety and welfare of its inhabitants.  Section 2 - Conservation Element - outlines preservation and conservation efforts related to the City's natural resources so that the economic, social and/or aesthetic value which these resources provide to the community are not destroyed and are available to future generations.  Section 3 - Coastal Element - outlines efforts for preservation and conservation of the City's coastal resources so the economic, social and/or aesthetic value which these resources provide to the community, are not destroyed and are available to future generations. Effective July 1, 2015, all local governments were required to amend their Coastal Element to reflect new requirements adopted by the State. In general, the new requirements are focused on development/redevelopment principles to reduce flood risks in designated hazard areas. The City adopted the required revisions on October 17, 2017.  Section 4 - Infrastructure Element - outlines the City’s efforts to provide for the current and future infrastructure needs of its residents, to include potable water, sanitary sewer, solid waste, stormwater drainage, aquifer recharge and renewable and alternative energy sources.  Section 5 - Transportation Element - outlines the City’s efforts to continue to develop and coordinate a comprehensive transportation system that: serves the needs of all segments of its population; is in support of the Land Use and other elements of the Comprehensive Plan; provides adequate and safe access to adjacent land uses; promotes sound development policies; is an efficient and effective use of public resources and promotes the efficient utilization of energy resources.  Section 6 - Parks and Recreation Element - outlines the City’s efforts to ensure that citizens of all ages who reside in Cape Canaveral are provided with a system of facilities and programs to meet their needs for active and passive recreation.  Section 7 - Housing Element - outlines the City’s efforts to ensure that existing and future residents of the City of Cape Canaveral have access to safe, sanitary housing at an affordable price.  Section 8 - Future Land Use Element - outlines the City’s efforts to ensure the proper relationship among residential, commercial, industrial, recreational and other activities in order to maximize the efficient use of land, accessibility to the circulation system and general compatibility among the land uses.  Section 9 - Public Schools Facilities Element - outlines the City’s efforts to provide a public school system that offers a high quality educational environment, provides accessibility for all of its students and ensures adequate school capacity to accommodate enrollment demand within a financially feasible school district’s five-year capital facilities work program.  Section 10 - Capital Improvement Element - outlines the City’s efforts to provide a program to coordinate the timing and to prioritize the provision of capital improvements which support the goals, objectives and policies of the City's Comprehensive Plan and encourage efficient and fiscally-sound utilization of public facilities; this includes the principle that the Capital Improvements Element is to serve as a tool for decision-making by the City government.  Section 11 - Water Supply Plan - outlines the City’s efforts to identify and plan for the water supply resources and facilities needed to serve existing and new development within the local government’s jurisdiction. Evaluation and Appraisal Report - Chapter 163, Florida Statutes, requires each local government to adopt an Evaluation and Appraisal Report (EAR) approximately once every seven years to assess progress toward implementing its comprehensive plan. The report addressed each of the various elements of the plan and how well they have performed during the reporting period. Following completion of the EAR, the local government was required to submit EAR-related amendments to the Department of Economic Opportunity (DEO) reflecting the identified changes. In June 2011, the Florida legislature passed H.B. 7202, amending the requirement for local governments to submit an EAR to the State for sufficiency determination. Instead, the State now requires a local government to determine whether there is a need to amend the comprehensive plan. If no amendment is necessary, the local government simply notifies the State in writing. If amendments are necessary, the local government must notify as well as prepare and transmit the proposed amendment(s) to the State. The City, in correspondence dated August 21, 2017, notified the State DEO, that it determined that no amendments were necessary to reflect changes in state requirements in Chapter 163, Part II, F.S., since the City’s last update adopted in October of 2010. Some of the key terms used in the Planning function include:  Department of Economic Opportunity (DEO) – DEO is a State agency responsible for administering State and Federal programs and initiatives to grow the Florida’s economy. It is the agency that the City works with coordinating the Comprehensive Plan.  Comprehensive Plan Amendment (CPA) – A CPA is a legal process to change or “amend” the City’s Comprehensive Plan. An amendment usually consists of a proposed change to the Future Land Use Map or specific policies within the Plan. A CPA can be initiated by a property owner or the City itself.  Future Land Use Map (FLUM) – The FLUM is a key part of the City’s Comprehensive Plan. It represents a blueprint for future growth in the City. It includes a designation for every parcel of land in the City to indicate how it can be used (residential, commercial, etc.).  Local Planning Agency (LPA) – Under Sec. 163.3174, F.S., and each local government is required to establish a Local Planning Agency. The LPA consists of appointed members selected from the community. It has the responsibility for making recommendations to the City Council regarding development of, or changes to, the Comprehensive Plan. The LPA also reviews amendments to the Land Development Code (including zoning changes), and a variety of other items, to ensure that they are consistent with and serve to implement the Comprehensive Plan. The Planning and Zoning Board is the City’s designated LPA. o Planning/Zoning Activities – The City’s planning function also is responsible for administering certain portions of the City Code, notably Chapter 110 – Zoning. Chapter 110 contains all City Land Development Regulations that guide development within the City. For example, zoning standards that outline how a particular piece of property can be developed are within this Chapter. The City is divided into six zoning categories (see City Zoning Map on website):  R-1 - a low density residential district which applies to areas of single-family unattached residential development.  R-2 - applies to an area of medium density residential development with a variety of housing types.  R-3 - a medium density residential district which applies to areas with a variety of housing types.  C-1 - a low density commercial district which applies to an area adjacent to major arterial streets and convenient to major residential areas. The types of uses permitted are intended to serve the consumer needs of nearby residential neighborhoods, as well as the commercial needs of the motorist.  C-2 - a commercial/manufacturing district which applies to an area adjacent to major arterial streets, located adjacent to existing commercial or manufacturing uses and convenient to major residential areas. This district would be associated with a mix of low density commercial and light industrial. The types of uses permitted are intended to serve employment and consumer needs of nearby residential neighborhoods, as well as the commercial needs of the motorist.  M-1 - a light industrial and research and development district which applies to an area located in close proximity to transportation facilities and can serve light manufacturing, research and development, distribution and other industrial functions. Other key development regulations that are administered by CD include:  Advisory Boards - CD is responsible for a number of Volunteer City Advisory Boards, to include: o Planning and Zoning Board – acts in an advisory capacity in matters related to Land Use, Zoning, Special Exceptions, site plans and proposed changes to the Land Development Regulations. o Code Enforcement Board – examines cases presented by the City’s Code Enforcement Staff regarding alleged violations of various City Codes. This Board is also empowered to levy fines against citizens found in violation. o Board of Adjustment – considers Special Exceptions and Variances requested by property owners in the City. o Community Appearance Board – is tasked with establishing a harmonious appearance for proposed buildings or structures in the Community and assists in the creation of architectural design standards. o Construction Board of Adjustment & Appeals – is responsible for hearing appeals related to decisions of the City’s Building Official.  A1A Economic Opportunity Overlay District – the EOOD was established in 2012 to provide guidelines and standards for public and private development projects within its geographic boundaries. The objective of the EOOD is to address community goals raised in the Visioning process in particular, to create a sense of identity for the City’s gateways, leverage opportunities for economic development related to Port Canaveral, attract services desired by the citizens and allow for additional uses such as a mixed-use, town center type development. Due to its success, the EOOD was expanded in 2015 to include the majority of the A1A corridor within the City (see the EOOD map on the City website). It includes design standards, a mechanism for increased building heights, revised hotel requirements, increased landscaping requirements and facilitates mixed-use development. These standards create an “overlay” which enhances the underlying zoning regulations.  Brownfield Area – In 2012, the City Council established the Cape Canaveral Economic Enhancement District, which is an area of the City that received the Brownfield Area designation under the Florida Brownfields Redevelopment Program (see the Brownfield Map on the City website). This designation is an economic development tool to assist development/redevelopment, jobs creation and tax base growth. Notable points of the program include: o A Brownfield site is real property for which development or redevelopment may be complicated by actual or perceived environmental contamination. o The Brownfield Area designation does not mean that a property has environmental contamination; it merely makes the property eligible for redevelopment incentives. o The City’s Brownfield Area is mostly comprised of commercial and industrial zoned properties and includes a few residential properties that have a high potential for redevelopment. o The Brownfield Area designation does not affect the appraised value of a property. Community Development Staff will present critical policy revisions in the upcoming year to address mounting redevelopment pressure being felt throughout the City and to further implement the Community’s Vision. As reported in the Community Redevelopment Area Finding of Necessity completed in August 2012: “…the median age of structures within the commercial/industrial zones of the City is over 40 years old. The largest number of buildings were constructed between 1956 and 1985, making many buildings over 50 years old. Several buildings within the area were also observed to be in various states of disrepair. Therefore, the functional life of many of these buildings is nearing their end which require them to be razed in order to meet current building codes and standards that may be conflicting with minimum site plan standards.” The City is approximately 93 percent developed and the majority of future growth and development will include a redevelopment component. Redevelopment can often be more challenging than new construction and therefore a greater level of flexibility is needed. The City has taken the important first steps of establishing an environment conducive to redevelopment including creation and recent expansion of the A1A Economic Opportunity Overlay District (EOOD), establishing a Brownfield Area and the CRA, and a restructuring of the special exception process – whereby the majority of Special Exceptions are now considered permitted uses. To continue this effort, the City will need to further transform how it regulates land use. To that end, Staff will focus on targeted revisions to certain sections of the Land Development Code during the 2017/18 FY, to include:  Nonconforming Densities – currently, if a nonconforming structure is destroyed (defined as damage by any means such that the cost to repair or reconstruct exceeds 50 percent of the fair market value), the structure is required to meet current codes – to include density requirements of the applicable zoning district. As many of the structures in the City exceed density allowances, there is no incentive for significant reinvestment into the City’s housing stock. This situation has resulted in the continued long-term decline of the residential structures, property values and ultimately ad valorem revenue. To combat this situation, a code change is being implemented that will allow nonconforming residential densities - that were legally established at the time of development - to be vested and become conforming.  Vulnerability Analysis – In 2015, the Florida Legislature established new minimum requirements local governments must include in their Comprehensive Plan, in particular the Coastal Management Element. These requirements, collectively known as adaptation planning, are steps a community can take to address current and future coastal flooding. Ordinance No. 10-2017, adopted by the City in October of 2017, addresses the new state requirements and also includes policies that indicate the City’s willingness to pursue adaptation planning strategies. Adaptation planning is rooted in data generated from an analysis of the City’s key assets (economic, infrastructure, natural) and how they may be impacted by various sea level rise scenarios. This data is generated through a Vulnerability Analysis, which utilizes models designed by the US Army Corps of Engineers, University of Florida and the National Oceanic and Atmospheric Administration. This data will then drive revisions to the City’s Codes to help safeguard public and private property from potential impacts due to sea level rise.  Platting Requirements – Ordinance No. 08-2018 was adopted in July of 2017 to streamline/augment the current platting process, notably: 1. Lot Line Adjustment - the Ordinance creates a Lot Line Adjustment process (Sec. 98-67), whereby minor boundary adjustments, between adjacent parcels, can be administratively approved without triggering platting requirements. The Section also establishes application requirements, a review process and additional criteria that must be met prior to approval of a Lot Line Adjustment. A survey of the original and reconfigured lots prepared by a licensed land surveyor are required. In most cases, affected property owners will be required to enter into a Unity of Title Agreement with the City. 2. Approval Criteria – the Ordinance adds 6 criteria that must be met in order to approve a lot split or preliminary and final plat. The criteria are aimed at ensuring the compatibility of the application with the surrounding neighborhood and that adequate public services are available. 3. Variance Process – in the past, a variance request from the subdivision regulations is first considered by the P&Z Board, with final action taken by the Board of Adjustment. Now, a variance is considered by the P&Z Board with final action taken by the City Council. An aggrieved party has the right to file an action in a court of competent jurisdiction.  Medical Marijuana - On September 16, 2014, the City Council adopted Ordinance No. 09-2014 to establish operational and locational criteria related to Medical Marijuana Treatment Centers. The action anticipated that the voters would approve a proposed constitutional amendment known as The Florida Medical Marijuana Initiative (Amendment 2). Amendment 2 was approved by 71 percent of the electorate. It became effective on January 3, 2017 and required laws be in place by July 3, 2017 for how patients can qualify and receive medical marijuana. Governor Scott signed legislation (SB 8-A), which was crafted during the Legislative Special Session, on June 23, 2017 to implement Amendment 2. A notable provision of the new law is that it contains specific preemption provisions regarding dispensary facilities. Specifically, that a municipality may ban medical marijuana treatment center dispensing facilities from being located within its boundaries. However, if a municipality does not ban dispensing facilities, it may not place specific limits either on the number of dispensing facilities that may locate in the municipality and, further, may not enact ordinances for permitting or determining the location of dispensing facilities which are more restrictive than its ordinances permitting or determining the locations for pharmacies. In short, local governments either completely ban dispensing facilities or allow them to locate anywhere that a pharmacy can. With respect to Cape Canaveral, this would allow a dispensing facility to be located anywhere within the Astronaut Boulevard corridor as well as a large percentage of the N. Atlantic Avenue corridor. Further, the City is not allowed to restrict the number of dispensing facilities or establish spacing standards from schools, churches, daycares, parks, etc. Given the binary nature of the City’s options, the City adopted Ordinance No. 11- 2017, in September of 2017, to ban these facilities from being located within the City limits. However, during Council discussion at 1st reading of the ordinance, it became apparent that a consensus of the Council wanted to consider a strategic approach to allowing these facilities in the City on a limited basis. Staff is currently researching this issue and will present a proposal for consideration during in 2018.  PACE Program – In 2010, the Florida Legislature adopted HB 7179, creating Section 163.08, Florida Statutes, which emphasizes it is the public policy of the State to play a leading role in developing and instituting energy management programs that promote energy conservation, energy security, and the reduction of greenhouse gases. An outgrowth of this legislation was the creation of various PACE programs throughout the State. Under the PACE Program, a property owner can finance eligible improvements over time which will be secured by a continuing annual, non-ad valorem assessment on the property. Eligible improvements may consist of energy efficient windows, doors, storm shutters, solar energy systems, etc. Loans can vary in amount and are limited by a percent of the property’s assessed value by the local property appraiser. The program is completely voluntary. In July of 2017, the City approved Resolution Nos. 2017-01, 12 and 13, to establish a Property Assessed Clean Energy (PACE) program for its residents. The Building Division’s mission is to protect the public health, safety and welfare by ensuring compliance with the Florida Building Code:  Permits/Inspections – The City’s Building Division, which includes permitting and inspections, ensures that all new or improved structures meet the Florida Building Code and local ordinance requirements. The Division’s work is divided into three primary activities: permit processing, plans examinations and construction inspection. Division Staff receive permit applications, issue permits and maintain records. The City’s licensed plans examiners review plans to ensure construction meets the requirements of applicable codes and/or ordinances. Field inspections are conducted to assure that all construction activity is done in compliance with approved plans and codes. With the passage of Resolution No. 2017-15 in August of 2017, the City amended its schedule of Community Development Department (CDD) fees for the first time in many years. Costs to provide department services had escalated in personnel, fuel, office supplies, records retention, permitting and equipment. In addition, Florida Statute and applicable Zoning and Building Codes had increased the required level-of-service were required to be performed by law. Prior to the passage of the Resolution, cost to provide CDD services had to be augmented by the General Fund. The resulting impact was the General Fund account was subsidizing costs that could be attributed to individual development projects. Revenue from this activity for the 2017/18 FY is projected to be $150,000.  Business Tax Receipts – A local business tax is levied “for the privilege of engaging in or managing any business, profession or occupation within the City.” BTR fees are dependent on the nature of the business. Some variables include the number of employees, equipment and seating capacity. BTRs are valid from October 1 to September 30 of the succeeding year and provide a process by which the City can ensure that all necessary local/state/federal licensing is obtained. Revenue from this activity for the 2017/18 FY is projected at $65,000.  Code Enforcement – The City’s Code Enforcement function is a service provided by the City to ensure compliance with City Ordinances. While providing for the overall health, safety and welfare of the community, CE Staff’s first priority is to help residents achieve code compliance. The majority of violations are handled in the field through voluntary compliance. Should this not be successful, a Notice of Violation is issued that will provide a property owner with a certain amount of time to rectify the violation or the case will be considered at a Code Enforcement Board meeting. This can result in a fine for the property owner and/or a lien against the property. The City has two full-time and one part-time Certified Code Enforcement Officers who are trained in this legal process. Revenue from this activity for the 2017/18 FY is projected at $10,000. Community Engagement ● Overview of Role/Responsibilities/Duties and Key Projects Community Engagement is primarily responsible for the implementation and evaluation of public programs, Community meetings, public gatherings, development/implementation of Community engagement activities. Community Engagement also disseminates up-to-date information to the City website, NIXLE and social media platforms, routine City website maintenance and content sourcing throughout the City for various digital and social media platforms. Staff consists of Director, Community Engagement Consultant and shared Executive Assistant. The Community Engagement Director also serves as Public Works Services Deputy Director. Community Engagement is the bridge between residents and their local government, and is dedicated to ensuring a high quality of life for an engaged Community. ● Projects include: o Cape Canaveral Community Garden o Little Free Library and Little Free Pantry Projects o ADA beach access Mobi-mats o Bat houses o Electric vehicle charging stations o Pedestrian Safety Programs o Community event photo booth o Giveaways/Contests o Community Brainstorm Meetings o Report a Concern form on the City website ● Cape Canaveral Community Garden o The Cape Canaveral Community Garden (200 Long Point Road) was established in 2016 by a partnership with former Mayor Pro Tem Brendan McMillin and with a grant from the National Recreation and Parks Association (NRPA). o As Cape Canaveral Community Garden Liaisons, Staff communicates messages to all gardeners using social media, phone/text and Mail Chimp emails. o The garden is now in its third season, and has recently expanded to allow for more members of the Community to try gardening. The expansion project included the addition of four raised beds made of upcycled Hurricane Irma debris. o Staff also: ▪ Supplies plants/seeds (donated by ACE Hardware and Sunseed Co-op), tools and water. ▪ Holds seasonal lotteries for new gardeners. ▪ Coordinates seasonal events, garden meetups, garden tours, kids garden yoga and our Earth Day event. ● Little Free Library o Staff has installed two Little Free Libraries in the City making them the only Little Free Libraries north of SR 520. They are located at Patriots Park (200 Long Point Road) just north of the Community Garden and Polk Avenue beach crossover. o Staff and Residents work together to decorate and steward the Little Free Libraries. o Staff is currently working with Cape View Elementary School and a local artist to decorate two more Little Free Libraries. ● Little Free Pantry o Little Free Pantry project is a grassroots, crowdsourced solution that facilitates neighbors helping neighbors. o Staff is currently working with Cape View Elementary School to decorate and stock one Little Free Library and two Little Free Pantries, which will be placed in close proximity to the school. ● Brand Initiative In 2015, City Council approved the “The Space BetweenⓇ” rebranding project. The branding/trademark is used in multiple marketing and outreach efforts; online via the City’s website, social media platforms; and in the Community on street pole banners, signage, City event posters and giveaways, etc. Staff from Community Engagement has advanced the 2015 Branding Implementation Plan by expanding the brand usage, securing trademarks and working with the Community to embrace “The Space BetweenⓇ” lifestyle. By working through and with multiple Departments, Staff has been able to apply the brand in the following ways: o Wristbands o Drink koozies o Photo booth backdrops o Park signs o City event signage; such as flyers, banners and promotional materials o Advertisements in Brevard County, Florida Today and Florida League of Cities publications o Street pole banners o Dog waste bag holders o Coming soon bike racks The Director began the trademark initiative in 2016 as a way to implement the new City Brand and goals laid out in the Vision Statement. The City now owns official trademarks for the following: ● PC-3588T - THE SPACE BETWEENⓇ ● PC-3589T - SUN + SEAⓇ ● PC-3590T - HIGH HEELS + FLIP FLOPSⓇ ● PC-3591T - WAVES + WONDERⓇ ● PC-3593T - LIFTOFF + LANDINGⓇ ● PC-3594T - INSPIRATION + RELAXATIONⓇ ● PC-3595T - FAMILY + FRIENDSⓇ ● PC-3596T - HIGH-TECH + HIGH TIDEⓇ ● PC-3597T - SCIENCE + SANDCASTLESⓇ The Director is currently working on the process of obtaining official trademarks for “Sun, Space and SeaSM” City seal/drawing and the phrase “Sun, Space & SeaSM.” ● Social Media Staff uses social media as a way to engage the Community in a variety of ways, whether to spread the word of upcoming storms and emergencies or pass on info about fun City events and share pictures of the residents, places and nature of Cape Canaveral. Social media is used to: o Disseminate up-to-date information to the City website and social media platforms, including: ▪ Facebook/Facebook Live ▪ Snapchat ▪ Instagram ▪ Twitter/Periscope ▪ NIXLE o Field City-related inquiries and ensure they are routed to the appropriate Department Director for resolution. o Record and post City meetings to YouTube, Facebook Live and Periscope. o Use Social Media for themed special projects or holiday giveaways and contests. o Use hashtags to promote potential resident and tourist interest in Cape Canaveral. ● Report a Concern o Anyone can submit a concern to the City using the Report a Concern webpage form. Community Engagement regularly receives concerns regarding issues ranging from Code Enforcement to peafowl. ● Community Events, Meetings and Classes One of the goals of Community Engagement is to give citizens a sounding board so that they know their concerns matter. In addition, Staff encourages residents to strengthen the sense of Community in the City by getting to know their neighbors and local business owners. This is accomplished via the following means: o Community Engagement ▪ Connect with citizens in real-life, casual conversations to get a better idea of what’s working in the Community and what could be enhanced. The Director and Consultant are both residents of the City, so they’re always on the job with eyes and ears open. ▪ Use City events such as Friday Fest, Fido Field Day, Disc Golf, Founders Day and Street Eats to start real Community-related conversations with attendees about the City’s goals and current initiatives. o Tech Talk ▪ Technology-related meetings for all ages to help improve skills relating to computers, mobile devices, printers and modern technology. ● Staff has been working with residents and HOAs to hold Tech Talk meetings at neighborhood clubhouses. o Brainstorm Events ▪ Open quarterly meetings between residents and City Staff to discuss what they want for their Cape Canaveral. ● Emergency Management The Director has taken on the active role of Incident Commander during hurricane/storm events. During Hurricane Irma, the Director was responsible for all aspects of City response, developing incident objectives, maintaining all incident operations, applying available resources where necessary and was responsible for the safety and wellbeing of all City personnel on site. Between Hurricane Matthew and Hurricane Irma, Staff trained at the Brevard County Emergency Operations Center (EOC), as well as through online and face-to-face FEMA courses. o Staff are also active members of the Brevard County Public Information Network (PIN) group, which is called on during emergencies to craft clear and concise messaging that allows all municipalities in the County to communicate using a single voice. Economic Development Overview of Role/Responsibilities/Duties and Key Projects Achieving the City’s Mission/Vision of transformation requires a dedicated focus on external affairs, including Government Agencies, Civic Organizations, commercial and residential property owners, business owners and other stakeholders. The Economic Development Department was created to engage with and be available to these Parties. Day-to-day duties/responsibilities include conducting various meetings with business stakeholders, potential investors, citizens, realtors and Staff; performing site visits and conducting research as necessary, engaging with business owners/representatives wishing to locate to or expand in the City, meeting with property owners regarding Development and Redevelopment Projects, contributing to DRC (Development Review Committee) meetings. The Department is assigned Special Projects (ex: new City Hall, FL City Gas Pressure Line Improvement Project, S.R. A1A Multi-Modal Improvement Plan). The Department assists with development of various Ordinances impacting Development/Redevelopment; acts as Community Liaison with various groups (BOCC, Canaveral Port Authority, EDC, FDOT, local municipalities, SCTPO). The Economic Development Director provides Staff support to the Business and Economic Development Board, assistance as needed to Planning & Zoning/Building/Code Enforcement/CRA and Business Tax Receipts Program Administration. The Director serves as the Public Information Officer (PIO), Point of Contact (POC), liaison with the media and the public and serves on the SCTPO Technical Advisory Committee (TAC). Department Composition – current Staff consists of one (1) Director with one (1) shared Executive Assistant. Overview of Marketing, Business Development Strategy/Focus • Leveraging the City’s market position relative to assets: o Strongest/most unique assets:  Beach – among the world’s most beautiful and accessible beach destinations.  Port Proximity – better able to capitalize than any other Brevard municipality.  Quality of Life – Demographic data favors Cape Canaveral as a lifetime destination.  Heritage – name association as the world’s premier space exploration launch area. o Complementary assets:  Affordability.  Banana River Lagoon and Aquatic Preserve – The most important Spring habitat for the east coast population of manatees/supports the largest pelican rookery on the Atlantic Coast, along with a significant population of diamondback terrapin turtles.  Business-Friendly Government. S.N.A.P. Certified (Simplified Nimble Accelerated Permitting). Approachable Staff who value strong community relations with commercial stakeholders, Economic Development Commission and Brevard County Governments.  Quality Parks and Playgrounds.  Recreational Opportunities (surfboarding, kayaking, etc.).  Residential Feel – A nice place to live. Residents from young families and professionals to young-at-heart retirees enjoy great weather, beautiful views and outdoor amenities.  Volunteer beach eco-activities – Beach cleanups/annual Sea Oat plantings.  Brevard County features: Hard-wired for technology with cutting-edge communications, electronics, aerospace, advanced security and emerging technology companies. An applied high-tech ready workforce – Florida’s Space Coast boasts 48 engineers per 1,000 workers; more than any other Florida metro, or any of the 25 most populated metros in the Country. The most concentrated high-tech economy in the State of Florida and 16th most concentrated in the Nation. World’s only Quadramodal Transportation Hub (Land, Air, Sea, Space). The City’s central location on the Atlantic Seaboard of Florida situates it in the middle of major space, air, sea, highway and rail corridors. Most transportation hubs are included in Foreign Trade Zone 136, which enables qualified businesses to defer or eliminate U.S. Customs Duties on imported goods. No Snow Days! Quality shopping destinations. Low-density areas. Nightlife. Historic Downtown Cocoa Village. Good Companies – to name a few: Boeing, DRS, General Electric, L3, Lockheed Martin, Northrup Grumman, Raytheon, Harris, Embraer. Attractive Wage Climate: No State Personal Income Tax. No State Level Property Tax. No Business Inventory Tax. No Corporate Income Tax on Limited Partnerships and S-Corporations. • Focus/Target Industries o Factors:  Citizen and Stakeholder desired uses - Businesses that enhance economic viability, restaurants, waterfront destinations, town center, etc. These resulted from the City’s Visioning process.  City’s financial well-being - In today’s municipal revenue climate, cities face significant limitations on existing revenue streams. Growth must be sought through highest and best commercial use ad valorem tax base increases with a focus on quality, beautification, density, intensity and verticality.  Market conditions - Proximity to Port Canaveral. The City’s geographic location gives it a competitive advantage to capitalize on the Port’s economic development with supporting and complementary uses. Limited area. The City will likely continue to find it challenging to attract large retail/entertainment/manufacturing/etc., because of acreage requirements. Therefore, the City targets “High impact with a small footprint” industries as well as those industries whose image/perception is boosted by name association with the world’s premier space exploration launch area. Site selection analytics. Traditional trade area methodology uses concentric rings (usually 5 & 10 miles) around a prospective retail site location. An alternate tool is the drive-time trade area methodology. This reveals 30,000+ A1A trips per day. Most major retail franchises and restaurant chains favor the 5 & 10-mile radial ring site-selection model to gather demographic data. Because of the barrier island geography, this model yields less-than-favorable data when compared to even minor inland markets. Therefore, retail interest will likely continue to be eclectic one-offs and local homegrown expansions. Service and Tourism sectors tend to show more interest in City drive time trade area data. Factoring in the City’s proximity to Port Canaveral, this has produced uses that support the cruise industry: hotels, transportation services and tourist- oriented gift shops. This trend will likely continue to produce additional hotels until the market reaches saturation (a consultant to a local hotelier has concluded that the City/Port hotel market will reach the saturation point with 3-5 additional 150-room hotels by 2020). Correspondingly, transportation services are currently a growth industry. Gift shops may have already reached saturation point. Redevelopment pressure. Because the City is 93% built-out, the remaining 7% will likely be developed before any significant redevelopment takes place in the short term. Thereafter, new commercial uses will be required to redevelop. This will trigger more cost/value-based decision-making and may result in sluggish commercial growth. However, by combining actionable cost/value decision- making with the Economic Opportunity Overlay District (EOOD) regulations, the new commercial growth will be higher-end/premium development, congruent with uses and design standards of the EOOD, which will reduce slum and blight – a goal consistent with the Cape Canaveral CRA. o Given these factors, the following uses have been identified by Staff and the Business and Economic Development Board as Target Industries:  Corporate Headquarters: Technology/Technical, Aerospace, Engineering, Emerging Technologies, Research & Development, etc.  Service: Tourism, Hotels, Retail and Hospitality (restaurants, lounges, conference facilities, etc.).  Professional: Finance, Insurance, Medical, Architect, Lawyer, etc. • Incentive Programs The following economic development tools are currently available to attract commercial interest in the City of Cape Canaveral: o Economic Opportunity Overlay District (EOOD). Created to address community goals raised in the Visioning process, in particular, a sense of identity for the City’s gateways. This tool leverages opportunities for economic development resulting from the City’s proximity to Port Canaveral by attracting services desired by the citizens. Additionally, it facilitates mixed-use & town center type development. The EOOD includes increased design standards for architecturally significant buildings, a mechanism for increased building heights, revised hotel requirements and increased landscaping requirements. These new standards are in the form of an “overlay” which enhances the underlying zoning regulations. The EOOD currently runs along the A1A corridor from the Port to Grant Ave. o Community Redevelopment Agency (CRA). Provides increment funding for a variety of uses including streetscape, water and sewer improvements, road improvements, building renovations, flood control initiatives, parking lots and garages, parks, sidewalks, street tree plantings, etc. in the defined redevelopment area. o Ad Valorem Tax Abatement/Exemption Program. An ad valorem tax exemption for new and expanding businesses. The eligibility and scope of the exemption are generally determined by the degree to which a business will have a positive impact on the City. Factors include the degree of Capital Investment, number of new jobs created by the new or expanding business as well as wages associated with the new jobs created. In November 2016, City Council approved an AVT abatement incentive for Project Zeus, later revealed as Comprehensive Health Services, Inc., a medical management company which is relocating its corporate offices to Cape Canaveral and housing a total of 450 employees in the City. The company has leased property at 8600 Astronaut Blvd. The property is currently undergoing a significant reconstruction and should be completed in the 1st quarter of 2018. o Foreign Trade Zone. Potentially, all commercial properties in the City of Cape Canaveral are FTZ-eligible, opportunity-based sites. The program benefits many types of businesses that import a considerable amount of goods; allows businesses to defer or eliminate duty on imported goods prior to actually entering the United States; helps businesses to improve cash flow significantly, cut costs and gain a competitive advantage. o Brownfield Redevelopment Program. Within the defined Brownfield area of Cape Canaveral, this program which is funded through a Brownfields Assessment Grant by the U.S. Environmental Protection Agency (EPA), offers:  Job creation bonus.  Phase I and Phase II Environmental Site Assessments (ESA) to determine nature and extent of contamination.  Facilitation of applicants' participation in State's Program, if it is necessary.  Assistance with redevelopment planning.  Coordination between intergovernmental agencies. Not every Brownfield property that meets eligibility criteria will be selected for participation and properties must evidence environmental contamination. o Qualified Target Industry Tax Refund (QTI). Available for companies that create high wage jobs in targeted high value-added industries. This incentive includes refunds on corporate income, sales, ad valorem, intangible personal property, insurance premium and certain other taxes. o Qualified Defense and Space Contractor Tax Refund (QDSC). Designed to preserve and grow Florida’s high technology employment base by giving Florida defense, homeland security and space business contractors a competitive edge in consolidating contracts or subcontracts, acquiring new contracts or converting contracts to commercial production. Pre-approved applicants creating or retaining jobs in Florida may receive tax refunds. o Capital Investment Tax Credit (CITC). A Tax Credit for capital intensive industries considering a Florida location. Eligible projects are corporate headquarter facilities or projects in designated high-impact portions of the following sectors: clean energy, biomedical technology, financial services, information technology, silicon technology or transportation equipment manufacturing. o High Impact Performance Incentive Grant (HIPI). A grant used to attract and grow major high impact facilities in Florida. Grants are provided to pre-approved applicants in certain high-impact sectors designated by the Governor's Office of Tourism, Trade and Economic Development. • Overview of Branding Initiative City Council approved “The Space Between” Branding Effort in 2015. It is used in multiple marketing/outreach efforts; online via the City’s website and social media platforms; and in the built environment. Since 2015, usage of branded elements has increased, including: o New updated City website with a more intuitive information architecture and branded content offerings maximized for the City’s three distinct audiences (Residents, Visitors and Businesses/Economic Development); all optimized for mobile device responsiveness. o Increased branded usage across several Social Media platforms. o Community Outreach & Community Engagement projects have blossomed with branded community signage and support at most City events (i.e., sea oat planting/Friday Fest/Founders Day/etc.). o Development of an advertising campaign consisting of print advertisement and promotional materials such as wrist bands, signage, posters, web banners, etc. o Created and placed advertisements in Florida Today FactBook and INSIDE Brevard County Government Magazine. Both feature the “The Space Between” branded imagery. • Public Information/Communications including contact with the Media, Press Releases The Economic Development Director is the Public Information Officer (PIO), Point of Contact (POC) and liaison with the media and the public. A media contact list is maintained in the department and includes the local newspaper, local network TV news stations and a local news station. Positive and reciprocal relations are supported by Staff by providing timely, accurate and helpful information to media outlets. In return, the public receives more objective and comprehensive news reporting. The City’s communication hub is the City website. The primary outreach mechanism is now the Nixle system by Everbridge. The City has used a mass-notification (robo-call) system for several years. The Nixle platform includes: o Social media integration o Custom filtered alerts for text-enabled cell phones o Cloud-supported database o A smart phone app o Emergency and/or non-emergency user opt-ins Nixle has been auto-populated with current phone numbers located within the City of Cape Canaveral using White Pages and Yellow Pages directories. This does not include cell phone numbers –people will need to register their cell phones on the new system. Registration is free, go to www.nixle.com. Select to receive voice messages and/or text messages, Nixle will continue to reach recipients with emergency notifications. If you have a text-enabled device, registration is simple: text Cape Canaveral Zip Code 32920 to 888777. You may also register to receive any of these brief non-emergency notifications: Text this keyword to 888777: Description: CAPEEVENTS Event Updates (timely notifications about Friday Fests, special events, etc.) CAPELIFE Active Lifestyle Updates (our opportunities in physical/outdoor activities) CAPEMEETINGS City Meetings (nothing but official City meetings) CAPENEWS City News (the all-important “other” category!) CAPEYOUTH Youth Programs & Activities (soccer, baseball, art classes, teen activities, etc.) Any text charges that your cell carrier charges will apply. A Citywide Communications Plan has been developed to ensure messaging/brand/content consistency. It includes/addresses media relations policy, website management, tone and content of emails, news releases, community notices, agendas and minutes, official external correspondence, internal memos, advertisements and collateral materials, presentations, color scheme/logos, social media and use of the Mass Notification System. Culture and Leisure Services • Overview of Role/Responsibilities/Duties and Key Projects The role of Culture and Leisure Services is to provide recreational/cultural programs, classes, activities, events, and facilities that create a sense of place through public engagement and personal enrichment improving the overall health and quality of life for both residents and visitors to Cape Canaveral. The department consists of 4 full time and 5 part time employees whose responsibilities include, but are not limited to: o Supervising acquisition, planning, design, construction and maintenance of recreational facilities. o Interpreting and implementing policy directives as it relates to the department and City guidelines. o Evaluating effectiveness of recreational areas, facilities and services. o Planning, designing and implementing cultural events, activities, exhibitions and awareness. o Studying local conditions and developing immediate and long range plans to meet cultural and recreational needs of multigenerational groups. o Monitoring and sourcing the community for expansion possibilities; writing grants to fund said expansions. o Working closely with neighboring communities to provide high quality recreational/cultural activities and support for local residents. o Preparing department budget, directing fund expenditures and properly maintaining records. o Introducing recreational programs to public, maintaining cooperative planning and working relationships with allied public and volunteer agencies. Key projects for FY 2017/18 include: o Canaveral City Park Multigenerational Center Design: Design phase of 20,000 sqft. Multigenerational facility to include workout area, gymnasium, teen/PAL room, upstairs jogging track and multipurpose room for camp programs / rentals. This project was one of the main council goals derived from the 2017 Council Visioning Retreat. o LED light retrofit of tennis court lights at Nancy Hanson Recreation Complex. o Resurfacing shuffle board courts. o Interior renovations of old City Hall building to temporarily house Youth Center and summer camp programs. • Recreational Activities and Comprehensive Plan Key Goals/Objectives of Recreation Element The City offers a myriad of recreational activities for people of all ages. Some of these activities include: o Tennis: The department adult co-ed tennis leagues that range in skill level as well as 2 mornings of senior mixed doubles. The City serves as the home court for a women’s Space Coast Tennis League (SCTL) team and a senior women’s SCTL team. Courts are open to the general public during non-league times. o Racquetball: The department hosts an intermediate and advanced coed racquetball league. Courts are open to the general public during non-league times. o Kickball: The department hosts adult co-ed kickball, a total of 7 teams with a roster of up to 20 players per team. o Softball: The department hosts adult co-ed softball with 8 participating teams and a roster of up to 20 players per team. o Youth Soccer: The City partners with the Cape Canaveral Soccer Club to offer youth soccer. The City provides and maintains the facility at no charge, assists with promoting the program and offers numerous fundraising opportunities. o Youth Baseball: The City partners with Space Coast Little League to offer youth baseball. The City provides and maintains the facility at no charge, assists with promoting the program and offers numerous fundraising opportunities. o Wallyball: A volleyball styled game played in racquetball court, the City offers open Wallyball times in one racquetball court. o Pickleball: Tennis/Ping-Pong/badminton combination game played on a tennis court, the City offers two temporary courts on designated days/times. o Fitness Classes: Through contracted instructors that pay the City 25% of class revenues, the City offers Zumba, Line Dance, Yoga, Ballroom Dance, Boot Camp, Tennis instruction, Youth Football Skills, Youth Soccer Skills, Karate, Jazzercise and Beach Yoga. o Social Classes: Through a contracted instructor, the City hosts a bridge club once per week during winter months. Staff also hosts an adult and youth sewing class, made possible with machines donated from Brother International. o Beach Cleanup: Through a partnership with Keep Brevard Beautiful and the Sea Turtle Preservation Society, the City promotes a monthly beach cleanup at Cherie Down Park. The overall goal of the Recreation and Open Space Element is to ensure that citizens of all ages who reside in Cape Canaveral are provided with a system of facilities and programs to meet their needs for both active and passive recreation. A copy of the Element is available on the City’s website at: http://www.cityofcapecanaveral.org/comprehensive_plan The City will accomplish these goals through the following objectives: o The City shall provide access to all of its presently identified recreation sites, including the Atlantic Ocean Beach and the Banana River. o The City shall cooperate with other public and private entities/agencies in the provision and development of resources to meet recreation demands. o The City shall determine its need to develop, own and manage open-space areas. o As deficiencies in recreation facilities are identified, the City shall seek new areas and facilities to overcome these deficits. o The measurement of the aforementioned Objectives is the degree to which the policies outlined in the comprehensive plan are implemented. • Cultural Activities/Special Events: All City events include an element of culture in one way or another. The following list represents one year’s worth of activities/events directly organized/sponsored by the City. Thanks to the size of the City, all activities and events are walk-able and bike-able for the majority of residents. o Historic Preservation: The City engages in ongoing efforts to preserve, promote and protect the City’s rich cultural legacy. Staff documents and maintains records of the City’s historical resources for the Florida Master Site File, applies for and places state historical markers within the City, conducts local historical research, coordinates events/programs to promote historical awareness and education and responds to all citizen inquires of historical or archaeological relevance. o Student Art Show: Held annually in conjunction with Friday Fest, Staff organizes and oversees this cultural event which provides Brevard County elementary and high school students with a chance to showcase their talents. The artwork is judged by local professional artists and winners are presented with ribbons, art supplies and gift cards by a City dignitary during the award ceremony. In 2018, this show will be celebrating its 19th year. o Central Brevard Art Association Art Show: Held each year in February at the Cape Canaveral Public Library, this juried art show showcases local artists and provides a venue/opportunity for residents and visitors to acquire fine art. The event is free to attend and closes with a brunch and award ceremony. Staff assists with initial room set up, support throughout event, and marketing. o Movie in the Park: Held monthly in the fall and spring at Canaveral City Park, this event provides a unique community engagement opportunity. Family friendly movies are played on a 20ft screen with a professional sound system. Attendees are encouraged to bring blankets and chairs to enjoy a casual outdoor viewing experience. This event creates a sense of place and engages both residents and visitors alike. Staff fully organizes and oversees the event. o Friday Fest: Held on the first Friday of each month. Vendors offering everything from arts and crafts to clothing and food gather to sell their wares to over 1,000 guests who regularly visit the event. Live music fills the streets while the laughter of children enjoying the Kids Zone caps the family friendly feel of the night. The event also provides an opportunity for local non-profits to raise funds for their organizations through the vending of adult beverages. Organizations like Space Coast Little League, Cape Canaveral Soccer Club, Viera Soccer Club, Miles of Love Inc., Port Canaveral Cove Association and Cocoa Beach Jr./High School Booster Club have utilized this opportunity at past events to raise money for their charities. Friday Fest is in direct line with the Cape Canaveral Vision Statement, providing public gathering and entertainment places in a bike-able and walk-able community. Staff fully organizes and oversees the event. o Founders Day: Held once a year at Manatee Sanctuary Park, this event showcases local history and education, recognizes residents who have served and made a difference in the community, highlights local businesses and non-profits and brings families together with children’s activities. Staff fully organizes and manages the event. o Cape Canaveral Street Eats: Held quarterly on the Second Saturday of the month, this culinary showcase provides the community with an opportunity to sample new and unique foods while capitalizing on the popularity of gourmet food trucks. The vendors are organized by a contractor who pays the City $50 per truck and Staff organizes and executes all other aspects of the event. o Easter Egg Hunt: This event is held annually at Canaveral City Park on the Saturday before Easter. Local children, separated by age groups, are given the opportunity to hunt for nearly two thousand eggs, scattered and hidden throughout the Park, including a few golden eggs which award them special prizes. Hundreds of children and their families regularly attend the event further providing a sense of place for the community. o Farmers Market: Held weekly on Saturdays in front of City Hall during winter months. Local artists and artisans sell their handmade goods as well as an array of fruits and vegetables. The event is organized through a contracted vendor who pays the City 25% of each vendor’s set up fee. Staff keeps records of payments, provides garbage cans and ensures contract adherence. The market has taken a break because of construction of the new City Hall and will resume once the new City Hall and adjacent plaza are complete. o Beach and Kite Festival: This event is held annually at Cherie Down Park and promotes family outdoor play with kite flying at the heart of the event. Staff distributes 150 kite kits to attending children and then volunteers from the Brevard County Police Athletic League help them assemble and decorate their kites. The event features large competition kites flown by the Central Florida Kite Club, kiteboarding demonstrations by a local kiteboarding club, representatives from local beach/river environmental groups, and live music. This event capitalizes on the City’s natural resources while creating a sense of place for residents and visitors. Staff fully organizes and manages the event. o Reindeer Run: 5k walk/run held annually on Ridgewood Avenue. This year will mark 22 years running strong for the Run, which serves as the major fundraiser for the local BCSO PAL program. The Run is part of two separate race series: Space Coast Runners “Runner of the Year Series” and “Holiday Beach Classic Series”. Averaging around 600 participants each year, the event brings people from as far as Orlando because of the ideal beachside locale. The City partners with the Brevard County Police Athletic League, City of Cocoa Beach, Space Coast Runners and Running Zone to organize and execute the event. o Monster Mash/Trunk or Treat: This Children’s Halloween dance party is held annually at the Nancy Hanson Recreation Complex. Event takes place outdoors and features music by a professional DJ, costume contest and party games. With an average attendance of 150 children plus their parents, the MASH adds to the repertoire of events that bring the community together and builds a sense of place for residents and visitors. A Trunk or Treat area is set up on Taylor Avenue and the Sheriff’s parking lot where residents and businesses are given the opportunity to hand out candy to children in a controlled environment. The Trunk or Treat serves as an engagement/outreach opportunity for local businesses, non-profits and the City itself. Families get to interact with local organizations, businesses and put names to faces with City Staff and personnel, all things that accentuate the small-town feel of this community. Staff fully organizes and manages event. o National Kids to Parks Day: This annual event, held at Canaveral City Park, brings children and their families together to enjoy the healthy benefits of outdoor play. The City partners with Cape View Elementary to host a series of family kick ball games plus a teacher vs. student exhibition match. Concessions are sold and prizes are raffled, supporting the school’s P T O. The event is co-organized with the Cape View PTO; the City provides and preps the facility, promotes the event and offers onsite support throughout. o Holiday in the City: Annual event held at Xeriscape Park and BCSO parking lot. This Christmas themed event features music from the Cape View Elementary Choir, an arts and crafts table hosted by the Cape Canaveral Library, special musical guests like the Cocoa Beach High School string ensemble, and free winter/holiday appropriate drinks and snacks. The evening culminates with a lighting of the Park and a visit from Santa in the fire truck. This event is organized by the City and made possible by numerous partnerships. It is a community building event which creates a sense of place for residents and visitors. o Back to school Jamboree: A unique community event providing free backpacks and school supplies to children who attend Cape View Elementary. The event is made possible through partnerships with the local VFW Post 10131 and Auxiliary. In 2017, 244 backpacks filled with grade appropriate supplies were handed out to families during Cape View’s Fall registration. Staff purchases the backpacks and supplies, fills them the night before with help from BCSO PAL and community volunteers, then delivers the backpacks and assists with distribution. o Fido Field Day: The most recent addition to the City’s list of annual events, Fido Field Day is held at Manatee Sanctuary Park in conjunction with National Dog Day. The event features training demonstrations, vendors with dog/pet related items, doggie splash pools, small dog races, a catch and fetch zone, pet adoption/foster groups, photo booth and a pancake and sausage breakfast. The 2017 event was held in partnership with Brevard County Sheriff’s Inc. and Pet Posse nonprofit with sales from the breakfast benefiting BCSO PAL. The purpose of the event is to promote responsible pet ownership, engage residents in outdoor activities and create a sense of place with meaningful events. This event is organized and executed by Staff with assistance from BCSO Charities Inc. o Space Coast Art Festival: The City partnered with Space Coast Art Festival Inc. (SCAF) to bring the 53rd Annual event to Manatee Sanctuary Park. After a separation with the City of Cocoa Beach and Port Canaveral, event organizers reached out to the City. The Festival is held over Thanksgiving Day weekend and is the longest running, most prestigious fine art show in Brevard County. The City entered into a 5 year agreement with SCAF to provide event participants a stable location from which the event can once again take place and grow. The City’s Cultural Programs Manager is the main liaison with SCAF and is working with them throughout the City’s Outdoor Entertainment Event Permit (OEEP) process. o Summer Camp: Held at the Youth Center and geared for children ages 5 to 10, the program is offered for ten weeks each summer. Cost for residents is $45 per week and $55 for non-residents which includes field trips. Its hours of operation are 9:00 a.m. to 3:00 p.m. with before and after care available for an additional fee. Summer Camp is designed to foster large group interaction involvement with activities including games, sports, crafts, special entertainers, field trips and science experiments. At least 2 field trips are taken per week to locations such as Coastal Elite Gymnastics, Merritt Island Cobb Movie Theatre, Shore Lanes Bowling Alley, Cocoa Beach Aquatic Center, and Florida Adventure Farms. In addition to weekly field trips kids also walk to the Cape Canaveral Public Library to participate in the Summer Reading program full of activities and special entertainment. • City Parks The City owns / maintains 9 parks plus all of the beach sand area within its limits. The following outlines all City parks and amenities: o Banana River Park – 5.15 Acres  Soccer Field  Playground  Kayak/Canoe Launch  Restroom /Concession Pavilion  Sidewalk  Putting Green  Bocce Ball  Shade Shelter  Paved Parking o Bennix Park – 2.2 acres  Stamped Concrete Sidewalk  2 Gazebos o Canaveral City Park – 5 Acres  Little League Field  Softball Field  3 Basketball Goals  Playground (Sandpiper)  Youth Center – For children ages 10 – 15 years old. - Pool Table - Video Game Consoles - Computers - Foosball - Air Hockey - Table Games - Youth Book Library o Center Street Park – 1 Acre  Paved Parking  Riverfront Gazebo  State Historical Marker o Manatee Sanctuary Park – 10.5 Acres  Pavilion/Restroom Building Warming Kitchen  3,000’ Paved Trail  380’ Elevated Boardwalk with 3 Covered Pavilions  Lifetrail Exercise Equipment  Children’s Playground o Nancy Hanson Recreation Complex – 2.3 Acres  5 Tennis Courts  2 Pickleball Courts  4 Four Wall Racquetball Courts  Multipurpose Room / Restrooms  12 Shuffleboard Courts o Patriots Park - .65 Acres  Playground  Community Garden o Veterans Memorial Park - .66 Acres  Butterfly Garden  Picnic Tables and Benches  Memorial Monument o Xeriscape Park - .43 Acres  Static Circuit Exercise Equipment  Picnic Tables / Benches ** Cherie Down Park - Not currently owned or operated by the City, but within its corporate limits. It is owned by Brevard County and the Brevard County School Board. The County has a long term lease from the School Board for maintenance and operation of their portion. This Park offers a major redevelopment site for the City. Ongoing negotiations have taken place with Brevard County for acquisition of the property for many years and the City is close to accomplishing its request for the County to deed ownership rights. Staff has also met with Superintendent Blackburn and the School Board will not deed their parcel of property to the City, but they will enter into a long term lease agreement mirroring the previous agreement held with Brevard County. Cherie Down Park is dilapidated and in need of major improvements. The Park offers minimum amenities outside of free parking at the beach and: o Small Pavilion o Restroom o Shower o Boardwalk Shelters A small portion of the property would have to remain unimproved in perpetuity due to an agreement between Brevard County and the Army Corps of Engineers. That small portion, attached to Washington Avenue, serves as the staging location for our area’s Beach Renourishment projects. The section currently serves as overflow parking and would continue to be used as such. Although the site would have to be master planned to maximize its utilization, improvements like upgraded pavilions, restrooms, resurfaced parking lot, improved showers, sand volleyball courts, playground, concessionaire area and rebuilt boardwalks are among many of the amenities that this facility could offer residents and visitors. Funding for these upgrades would have to come from many different places; paid parking being the greatest opportunity for generating the kind of revenue needed to support such upgrades. The Park, along with the street end parking on Washington and Adams Avenues would have to become metered sites. The overwhelming majority of users are non-residents. Residents would receive a free pass to continue to use the facility at no charge. Grant funding, income from pavilion rentals and a possible onsite concessionaire could all add to the funding needed to improve, operate and maintain the Park. Social Media Outreach and Web Page Maintenance Staff assists with maintenance of the City’s social media and internet presence, to include: o Keeping the public informed during emergencies. o Promoting the City’s brand/visioning. o Increasing awareness for relevant civic/municipal/environmental interests. o Engaging residents and guests in City activities and programs. Library Services Contract Administration A Special Dependent District of Cape Canaveral. The City owns the building and provides funding for books and capital upgrades. The Department serves as the Liaison between the Library and the City when it comes to promotion and execution of Library Board Meetings, working with the Library Director on all matters of operation that affect the City such as capital budget development, invoice processing, maintenance/repair needs as well as special event program assistance and promotion. For more information about the Library and its programs, please go to the City’s Library webpage. Public Works Services • Overview of Role/Responsibilities/Duties and Key Projects The Public Works Services (PWS) Department includes 19 full-time and three part-time employees and is organized into three Divisions: o Infrastructure Maintenance (IM):  Maintains the appearance of City streets and rights-of-way (ROW)  Performs routine preventative maintenance on City buildings, recreational facilities, equipment and vehicles  Coordinates beach maintenance duties o Wastewater Treatment Plant (WWTP) Operations/Maintenance:  Performs operation/maintenance of wastewater and water reclamation systems, laboratory testing and water quality compliance with Federal, State and local regulations. o Collections.  Maintains City lift stations and sanitary sewer system. • Contracted Services Compliance PWS contracts a number of services each budget year. Staff reviews each category of services and determines if it is more cost-effective to use subcontractors than in-house Staff. The primary goal is to obtain services at the best possible cost. As an example, Staff has investigated the possibility of using in-house Staff for mowing and tree-trimming services. Analysis revealed excessive capital start-up costs and indicated contractor services would be more cost-effective over the short-term. Some of the larger cost services (>$25,000) which PWS contracts out each year include: o Mowing/tree-trimming: Greenleaf Landscaping and Irrigation, Inc. o Fertilization/pest control: Black's Lawn Care and Pest Control, Inc. o Sludge disposal: Brevard County Board of County Commissioners o Garbage collection/recycling: Waste Pro of Florida, Inc. (Waste Pro) o Inmate Work Squad: Department of Corrections (DOC) Funding for these contractors is included in annual budgets. Monitoring charges from the contractors is accomplished by PWS Supervisors and the Financial Services Department. • Engineering Services In 2011, the City negotiated Master Services Agreements with a number of engineering design firms, most of which are used by PWS. The City advertised for Request for Qualifications (RFQs) packages for a number of service areas including: o Civil Engineering and Surveying o Planning Services o Consulting Services o Architectural Services • Emergency Repair Services Emergency repair services (24-hour service) at PWS are often provided by the following contractors: o Atlantic Development of Cocoa, Inc. o Hinterland, Inc. These contractors have the necessary equipment to address 24-hour emergencies typically encountered by PWS including: o Broken sanitary sewer lines o Clogged stormwater lines o WWTP operational issues Many repair projects are typically handled by PWS Staff during normal working hours. The primary goal is to perform repairs by in-house Staff when practical, and using "specialty/ emergency" contractors when PWS resources are not sufficient. Managing direct employees or contractors normally means effectively managing the senior person in each group of employees assigned to the project. • Bids and Quotes Bidding procedures used by PWS are dictated by the “City of Cape Canaveral Purchasing Procedures” manual. PWS purchases products and construction services utilizing competitive purchasing methods in accordance with State of Florida law. Except as otherwise noted, contracts are awarded to the lowest bidder. The purpose of the City’s Bidding Procedures is to obtain the best products and services at the lowest possible cost from responsible contractors. This will ensure that products and services will be properly completed and within the City’s budget. • Asset Management Florida Rural Water Association (FRWA) performed an asset management review of the City’s WWTP and lift stations and prepared a “Fiscal Sustainability Plan Analysis and Asset Management Plan". The review included an inspection of the WWTP and lift stations, interviews with PWS Staff concerning WWTP operations and an analysis of proposed future funding. Several recommendations were made including: o Continue to develop and maintain an inventory of critical assets categorized by “Criticality” and “Condition”. o Develop a long-range annual Rehabilitation and Replacement (R&R) Program for fixed assets. o Expand efforts to control grease discharges to the wastewater collection system. o Update the City’s safety protocol for operators and mechanics. PWS Staff is incorporating several of the recommendations from this Plan into the budgeting process and daily operational activities. The Executive Summary and full Plan from the FRWA are available upon request. Tasks Identifying and funding of major capital improvement needs are an essential part of the Asset Management function. The following major capital projects have been identified and several completed: o The Grit/Bar Screen Replacement Project (completed) included the replacement of the entire headworks at the WWTP. o The Oxidation Ditch Improvements Project (currently under construction) includes the complete redesign of the Oxidation Ditch system at the WWTP. o The City’s Sludge Belt Press (completed) was over 20 years old and was refurbished. The Project also included expansion of the belt press building and purchase/installation of an additional sludge belt press to provide redundancy in the treatment process. o The Reclaimed Water Tank Project (completed) included the construction of a new 2.5 million gallon reclaimed water tank at the WWTP. It will allow the City to eliminate most discharges of treated wastewater to the Banana River and provide additional reclaimed water to residents, Port Canaveral and the City of Cocoa Beach. o The Holman Road Sanitary Sewer Improvements Project (partially completed) was developed to alleviate sewer back-up in a residence along Holman Road and to increase sewer capacity. The sanitary sewer line located beneath Holman Road was replaced with a 12-inch diameter pipe. This work was the first phase of a three-phased project to replace the entire sanitary sewer line to Lift Station #2 located along Center Street. o The Force Main #3 Replacement Project (currently being designed) includes replacement of the oldest force main in the City which was installed over 25 years ago and has experienced numerous breaks over the past few years. The new force main will connect Lift Station #3 to the force main located along Thurm Boulevard. o Lift Station #6 (Imperial Drive) and #7 (West Central Boulevard) Upgrades (completed) included improvements to these two lift stations due to continued growth along the northern State Road A1A corridor. Lift Station #7 was also relocated to City- owned property in Manatee Sanctuary Park. o Continue to develop and maintain an inventory of critical assets, both “Treatment” and “Non-Treatment”. This includes assigning numerical values to two criteria for each critical asset grouping, “Criticality” and “Condition”. The non-treatment group’s category applies to the wastewater collection systems. A non-treatment group consists of a lift station and its connected gravity sewers and the discharge force main. o Develop a long range annual Repair & Replace Program and prioritize capital improvements needed each year by using numerical ratings for “Criticality” and “Condition” of the fixed asset components. This prioritization procedure maximizes the use of capital improvement funds. Operation & Maintenance (O&M) Tasks o Expand the effort to control grease discharges to the wastewater collection system from the food service establishments. o In addition to the formal training courses for the operators’ annual certification, consider expanding your operators’ participation with the Florida Water and Pollution Control Operator Association. • Sustainability Many of these asset management goals are related to the idea of sustainability, drawing on advances in science and technology to protect human health and the environment and promoting innovative “green” business and operational practices. Several City Programs and recently completed projects promote sustainability and are administered by PWS Staff and the Capital Projects Director: Parks and Green Space Areas The City constructed a number of parks and green space areas. The largest parks include Manatee Sanctuary Park and Banana River Park along the City’s riverfront and Canaveral City Park in the central portion of the City. o Manatee Sanctuary Park consists of approximately ten (10) acres o Banana River Park consists of approximately five (5) acres o Canaveral City Park consists of approximately five (5) acres Six (6) other park facilities are located throughout the City for recreation purposes. Additional parks and green space areas may be constructed in the future if properties and funding become available. These facilities allow the City to: o Increase safety for motorists, bicyclists and pedestrians o Support economic development o Improve stormwater treatment o Expand ability for residents to “move around” o Support an overall healthy community Reclaimed Water Program The City operates and maintains a reclaimed water system at the 1.8 MGD WWTP. Wastewater is treated to advanced treatment standards through a high-level disinfection process and is continually monitored and analyzed to insure consistent high quality and compliance with State regulations. The primary benefits of maintaining a reclaimed water system are to (1) reduce demand upon potable water supplies (aquifers) and (2) reduce effluent discharges to the Banana River. Recent construction of a 2.5 million gallon reclaimed water tank allows the City to (1) increase the amount of reclaimed water available to residents and (2) eliminate most discharges of treated wastewater to the Banana River thus reducing loadings of nitrogen and phosphorous. Beach Improvements The City previously performed two sand fence installation projects along its beachfront. These Projects were completed with moneys from IM and funds from FDEP through the Canaveral Port Authority. Work included installation of hundreds of sand fences to trap windblown sand to further stabilize and extend seaward the primary sand dune. The sand trapped by the fences also allows natural vegetation to grow and further stabilizes the primary sand dune. City Staff coordinates the annual planting of Sea Oats along the City’s beachfront. These Projects are performed by citizen volunteers and include planting Sea Oats on the primary sand dune along the Atlantic Ocean. The Sea Oats (native vegetation) are planted to trap windblown sand, thus stabilizing the primary dune, and to beautify the City’s beachfront. The extensive root systems of Sea Oats hold sand in-place, thus further stabilizing the primary dune. Citizen volunteers also participate in beach cleanup events sponsored by Keep Brevard Beautiful (KBB). These Events are typically performed twice per year (Spring and Fall) and include removal of litter from the City’s beachfront and general cleanup of the primary sand dune area. Lighting Improvements The City completed a number of projects to (1) decrease light pollution, (2) lower utility costs, (3) improve energy efficiency and/or (4) reduce the City’s carbon footprint. They include installing/retrofitting the following: o Shields on 65 utility pole lights along the beachfront area to limit impact on sea turtle nesting. o Light-emitting diodes (LEDs) on new, decorative light poles at the City’s Public Library parking lot. o Solar-powered, LED lighting (turtle friendly) as part of the Ridgewood Avenue Streetscape Project and the North Atlantic Avenue Streetscape Project. o Solar-powered, LED lighting as part of the improvements to Manatee Sanctuary Park and North Atlantic Avenue. o Replacing T-12 lighting fixtures with more energy-efficient T-8 lighting fixtures in five City buildings. Future lighting improvement projects will continue use of LEDs and solar-powered lighting, where appropriate, thus improving energy-efficiency and reducing the City’s carbon footprint. City Recycling Program With assistance of the City’s Solid Waste/Recycling Contractor (Waste Pro), Staff continues to incorporate a number of enhancements to this Program including: o City Single Stream recycling awareness labels are applied to recycling carts and recycling dumpsters at businesses and condominium/apartment complexes. o Via the City’s website and social media, Staff promotes recycling. o Recycling and trash carts are provided for City sponsored events such as Friday Fest, Farmers Market, National Night Out, etc. o Recycling information is updated on the City’s website. o Recycling Public Awareness Booth, attended by Staff, is set up at Friday Fest, Florida City Government Week and Founders Day events. • Infrastructure Maintenance Division IM Staff performed project oversight of the following Programs and/or completed the following major projects: o Project Oversight including Mobility Initiative (streets, pedways, markings, etc.) Projects:  Ridgewood Avenue Streetscape Enhancements  Decorative street signs were installed along the entire roadway as part of a continuing beautification program. Similar signs were also used on the North Atlantic Avenue Streetscape Project and SR A1A. Additional landscaping was planted and rock bedding was installed as part of continuing beautification efforts.  An overall study is being done to assess speed limit, no parking, no trucks, etc., type signage in the City. o Structural Repairs to Beach Crossovers:  Program includes refurbishing the City’s beach crossovers. The crossovers are refurbished by IM Staff and the City’s Inmate Work Squad utilizing lumber rock, a new composite material.  The crossovers at Tyler and Taylor Avenues and Harbor Heights are scheduled for refurbishment in 2018. o Sidewalk and Curb Repairs:  Sections of sidewalks and curbs throughout the City were replaced as part of ongoing maintenance activities to replace damaged ones. o Sidewalk Gap New Construction Projects  To help promote safe mobility for pedestrians and bicyclists, the City will construct an additional 900 feet of five foot wide sidewalk along Adams Avenue in 2018. o New IM Building:  A new IM Building was designed and will be constructed in 2019.  Staff and Inmate Crew have participated in several events to sort out, save, scrap, sell or dispose of items that will/will not be put back into the new IM Building. o Routine Maintenance Programs and Additional Services – IM Staff will continue to assist other Departments in the following areas:  Construction projects at City parks and buildings;  Routine maintenance activities at City parks and buildings;  Beautification projects throughout the City; and  Special City-related events. IM Staff also proactively repairs/maintains City-owned buildings so the level of service and citizens/employees experience is pleasant. o Citizens are urged to call PWS at (321) 868-1240 to report anything related to the City. If PWS cannot solve the problem internally, we assist the citizen in contacting one of the other City or County Departments that may be able to do so. o The City has contracted for mowing/maintenance of City landscaped areas, ROW, the WWTP, lift stations and the slope mowing of the Central Ditch and other areas. The City has also contracted Turf, Ornamental, Aquatic and Pest Control Services for the City’s rights-of-way, parks and facilities. o The landscaping Contractor also trims the nearly 1,200 palm trees once a year in the City’s ROW, parks and facilities. o The City has contracted with Florida DOC to provide a year round Inmate Work Squad. Inmate duties are many and varied; they perform many menial tasks that could not otherwise be performed due to work load. Inmates police for trash on the roadways and beaches, perform janitorial tasks in parks, perform stormwater maintenance, perform all Little League field preparations and maintenance and assist with the softball field maintenance. Inmates weed all fall zones in all playgrounds and perform weeding of the landscape in their assigned areas of the City. They perform large pepper busting projects with the City Arborist which can be performed in a matter of days. Beach crossovers in the City have also been refurbished with Inmate labor. IM Staff includes the following: o One IM Supervisor o One Arborist/IM Specialist o Two Maintenance Specialists o Two Maintenance Workers • WWTP Operations/Maintenance Division o Operations  The City’s WWTP is authorized to operate under the guidelines and regulations established in the Operation Permit issued by FDEP. This general Wastewater Permit (No. FL0020541-01) was first issued on December 24, 1996 and it must be renewed every five (5) years through FDEP. Its purpose is to ensure that all operations personnel are aware of the effluent quality standards which must be achieved and maintained for both effluent disposal methods, outfall discharge to the Banana River and Reuse for Land Application. o Maintenance  The equipment, piping system and buildings and grounds of the WWTP are regularly/systematically maintained. Routine, preventative maintenance improves performance and reduces the frequency of equipment breakdowns, as well as interruptions to the treatment processes. Cleanliness of the facilities and grounds contributes to the safety and health of the Operating Personnel, and presents a favorable impression to visitors/Regulatory Personnel. Plant Operations Staff includes the following: o One Wastewater System Supervisor o One Senior Plant Operator o One Plant Operator/Lab Technician o One Plant part-time Plant Operator o One Plant Trainee o One Environmental Analyst • Collections Division The Collections System has 10 lift stations and three WWTP lift stations. These lift stations discharge raw wastewater into a 16-inch diameter influent force main which discharges into the headworks of the WWTP at the pretreatment structure. o Collections equipment, system piping, lift stations and grounds are regularly and systematically maintained. Routine preventative maintenance of mechanical equipment improves performance, and reduces the frequency of equipment breakdowns and interruptions to the collection processes. o Collections Staff is required to locate the position of lines and cleanouts. This task is performed as requested, which is frequently daily. o Reclaimed water produced at the WWTP is utilized to replace potable water that is currently used for non-potable purposes, such as irrigation. Annually, inspections are performed on the property of all reuse customers to ensure compliance with use regulations. Reuse water availability times are currently posted on the City’s website. Collection Staff (Utilities Mechanics) includes the following: o One Collections/Reclamation System Supervisor o Three Utilities Mechanics o One Instrumentation & Control Technician o One Database Coordinator/Reclaimed Inspector Capital Projects • Overview of Role/Responsibilities/Duties and Key Projects Capital Projects is primarily responsible for directing areas of project management and administration of infrastructure improvement projects (stormwater and wastewater), budget preparation and research. Capital Projects currently consists of one (1) Director who has been assigned the following essential duties: o Works closely with Staff, consultants and the City Engineer in the development, design, management and construction of infrastructure improvement projects. o Assists Staff coordinating activities with regulatory agencies regarding water quality issues including Basin Management Action Plans (BMAPs) and Total Maximum Daily Loads (TMDLs). o Acts as Grant Administrator to include sourcing of new grant opportunities, planning, grant writing, execution and compliance. o Responsible for development, administration and implementation of the City’s Sustainability Program. o Serves as Project Manager as directed to include research, planning, compliance and interface with other departments, contractors, agencies and regulatory entities. Additional information on selected essential duties assigned to the Capital Projects Director as listed above is included in subsequent sections of this document. • Project Management and Administration This duty includes responsibility for planning/execution of capital improvement projects, developing long-term programs for rehabilitation/replacement of fixed assets and interfacing with City Departments, contractors and agencies to ensure compliance with Federal, State and local regulations; administering/researching new grant opportunities; and overall responsibility for environmental sustainability. Successful Project Management on City projects is both the responsibility of contractor personnel as well the City’s Project Manager and the City’s assigned project team. Due to the complex nature of many of the projects, contractor personnel and the City’s Project Manager must work closely together to ensure that the four (4) basic elements of good Project Management are maintained – scope, resources, time and budget. This will lead to completion of successful projects that benefit the residents of Cape Canaveral. • Stormwater Program In October 2000, United States Environmental Protection Agency (USEPA) authorized Florida Department of Environmental Protection (FDEP) to implement the National Pollutant Discharge Elimination System (NPDES) stormwater permitting program in Florida. This Program regulates point source discharges of stormwater into surface waters from municipal facilities and from industrial and construction activities. The City maintains a NPDES permit and established a Stormwater Utility in 2003. The Stormwater Utility ensures that dedicated funding is available for (1) management/treatment of stormwater runoff and (2) performance of facility maintenance of the storm sewer system. Functions of the Stormwater Utility The Stormwater Utility provides funding for the following: o Maintain high level of flood protection through sound planning and service. o Improve and maintain water quality through effective stormwater management. o Maintain infrastructure integrity to protect public safety and private property. o Provide a high level of service and communication to the public and private sectors. The Stormwater Utility is supported by an assessment of $7 per month in 2017 for the typical residential property. The fee for large, multi-unit properties, as well as commercial and industrial properties, is based on the size of the property and the amount of impervious area that inhibits percolation of stormwater (including asphalt, concrete and structures). The City’s monthly fee formula is based upon the standard “Equivalent Residential Unit” (ERU). Using a median impervious area of residential condominium parcels, the City has computed an “ERU value” of 2,074 square feet, which is used to calculate the number of ERUs attributable to each tax parcel. The fee per ERU increases $1.00 annually to $10 per month in 2020. Improvement Projects Completed major stormwater improvement projects, funded either partially or fully through the City’s Stormwater Utility, include the following: o Manatee Sanctuary/Banana River Parks Shoreline Armoring:  The City was awarded a grant from FDEP for this shoreline improvement project completed in 2017. “Rip rap” was placed along the shoreline in areas where mangroves were not present. The rip rap has eliminated shoreline erosion thus protecting park structures from flooding during high winds. Total Cost - $230,000. o Canaveral City Park Exfiltration Project:  The City was awarded grants for over $1 million to install over 4,000 stormwater exfiltration chambers beneath the park. Stormwater from over 30 acres in the central portion of the City enters the exfiltration system instead of discharging to the Banana River. Further improvements will allow the City to discharge excess reclaimed water into the system. Total Cost - $1.8 million. o Baffle Boxes - Northern Portion of the Central Ditch:  The City was awarded a grant from FDEP for this stormwater improvement project which was completed in 2009. The work included installation of three baffle boxes for the removal of total suspended solids, nutrients, heavy metals and debris prior to discharging to the Banana River. Other work included removal of vegetation, excavation of muck from the channel bottom and stabilization of the channel banks near West Central Boulevard. Additional funding was provided through the City’s Stormwater Utility. Total cost - $460,000. o Harbor Heights Neighborhood:  The City replaced the major drainage pipe in the eastern portion of this neighborhood in 2011. Rainfall from Tropical Storm Fay flooded several homes in the site vicinity. The replacement pipe is a larger diameter which increases stormwater flow away from the development. Funding was through the City’s Stormwater Utility. Total cost - $88,000. o Stormwater Inlet Replacements:  The City continues a program to replace stormwater inlets. The purpose of the new inlets (Type ‘C’) is to increase flow of stormwater and decrease amount of vegetative clogging of the inlets. Twenty (20) inlets are changed out each year. Total Cost - $3,750 per inlet. o Manatee Sanctuary/Banana River Parks Stormwater Improvements:  Numerous stormwater improvements were constructed at these City parks. At Manatee Sanctuary Park, a wet detention pond was constructed and the existing swale system improved. Stormwater inlets and underground piping were also installed to better drain the Park after heavy rainfall events. At Banana River Park, the existing swale system was improved and a new discharge structure was installed. Total cost - $280,000. o Culverting of the North Central Ditch:  Four hundred (400) feet of the North Central Ditch located north of West Central Boulevard was improved in 2013. Work included excavation of organic muck in the channel bottom and installation of culverts (reinforced concrete pipe). The culverts were then covered with clean sand and the area landscaped. This area of the Central Ditch was subject to illegal dumping and was an eyesore due to lack of landscaping. Total Cost - $370,000. o West Central Boulevard Pipe Replacement:  The stormwater pipe located along the northern side of West Central Boulevard between the Central Ditch and Brown Circle was replaced in 2015. Due to the number of utilities in the right-of-way, the EcoClast Spray System was utilized to eliminate the need for excavation activities. The first step was to clean the pipe of all sediment and debris. Concrete was then sprayed inside the existing metal pipe to “replace” (i.e., strengthen) the existing pipe. Process was used in over 900 feet of stormwater pipe and eliminates the need to excavate piping, sidewalks, curbing and roadways. Total Cost - $249,000. o Fertilizer Ordinance:  A strict fertilizer ordinance was developed by City Staff and passed by the City Council in 2013. The ordinance banned the use of fertilizer during summer months and also defined fertilizer application rates, fertilizer free zones and application processes. The purpose of the ordinance was to limit fertilizer runoff to the Banana River during the “rainy season”. o Future Projects:  Future stormwater improvement projects, with an emphasis on reducing the amount of stormwater discharged to the Banana River, are in the planning stages. Specific projects will depend on a number of factors including (1) more stringent water quality regulations from FDEP, (2) grant funding availability and (3) local funding availability. TMDLs and the Banana River Lagoon BMAP Stormwater runoff from the City discharges to the west primarily to the Banana River. Decline of water quality and ecosystem health led to the Banana River being placed on the FDEP Verified List of Impaired Waters in 2007. Therefore, the FDEP established a TMDL for sections of the IRL and Banana River (FDEP 2009) to reduce harmful pollutant loadings of total nitrogen (TN) and total phosphorus (TP). A TMDL is defined as a scientific determination of the maximum amount of a given pollutant that a surface water can absorb and still meet water quality standards that protect human health and the aquatic environment. The goal of the TMDL is to restore seagrass coverages in the Banana River to historic levels. Implementation phase of the TMDL program was the BMAP process that allocated specific load reductions of TN and TP for the Municipal Separate Stormwater System (MS4) stakeholders along the Banana River. Enforcement of the BMAP is through the City’s NPDES MS4 Permit No. FLR04E003. As a result, BMAP allocations set by FDEP will affect stormwater management practices within the City. In order to address BMAP compliance issues, the City updated its Stormwater Master Plan in 2015 to (1) quantify stormwater pollutant loadings from the City, (2) compare pollutant loadings to BMAP allocations and (3) develop a compliance strategy of proposed measures and stormwater retrofit projects necessary to comply with BMAP requirements. • Grant Program The Capital Projects Director monitors a number of internet sites and mailings for potential grant opportunities to fund stormwater, wastewater and other infrastructure improvement projects. Particular attention is paid to governmental organizations which offer larger dollar grants for the types of projects described in the City’s Capital Improvement Plan (CIP) and projects that promote the City’s Vision Statement. In addition, City Staff has developed good working relationships with many senior personnel from these organizations and are aware of the procedures required for grant administration. Some of the governmental organizations closely monitored include: o FDEP o St. Johns River Water Management District (SJRWMD) o Florida Department of Transportation (FDOT) o U.S. Army Corps of Engineers (USACOE) o State Legislature (LP Funds) Other City Departments also monitor a number of internet sites and mailings for potential grants to fund, for instance, parks and recreation improvement projects. Some of the governmental organizations closely monitored include: o Florida Inland Navigation District (FIND) o Florida Recreation Development Assistance Program (FRDAP) o Florida Department of Economic Opportunity (DEO) o Florida Communities Trust (FCT) The City is selective in grant opportunities pursued as grant applications/administration frequently require excessive personnel time (i.e., Grant Managers, Accountants, etc.), effort and reporting. The City uses a “laser focused” approach by submitting only select grant applications. The City’s goal is to determine which grant opportunities are most likely to be successful and which opportunities provide the “best bang for the buck”. Successful Grant Awards The City has received a number of grants over the years from many governmental organizations including: o Mobility Master Plan (completed): $39,500 (DEO) o Canaveral City Park Exfiltration Project (completed): $589,262 (FDEP) and $589,000 in LP Funds o Shoreline Restoration Project (completed): $98,400 (FDEP) o Reclaimed Water Tank Project (completed): $741,427 (SJRWMD) o North Atlantic Avenue Streetscape Project (completed): $1.98 million (FDOT) o Ridgewood Avenue Streetscape Project (completed): $430,737 (FDOT and Federal stimulus funds) o Central Ditch Baffle Boxes Project (completed): $274,764 (FDEP/USEPA 319[h]) o Banana River Baffle Boxes (completed): $263,402 (FDEP/USEPA 319[h]) City Staff will continue to effectively pursue grant funding for stormwater, wastewater and other infrastructure projects. • Sustainability Program As defined by USEPA, the concept of sustainability is based upon a single principle: o Everything that we need for our survival and well-being depends, either directly or indirectly, on our natural environment. Sustainability creates and maintains the conditions under which humans and nature can exist in productive harmony, that permit fulfilling the social, economic and other requirements of present and future generations. Sustainability is important in making sure we have, and will continue to have, the water, materials and resources to protect human health and our environment. Sustainability has emerged as a result of significant concerns about the unintended social, environmental and economic consequences of rapid population growth, economic growth and consumption of our natural resources. Focus areas of sustainability for government agencies and the general public include: o Energy independence o Climate protection o Air quality o Material resources o Urban design, land use, green building and transportation o Parks, open spaces and habitat conservation o Water resources and flood protection o Public involvement and personal responsibility A major goal of the City is to make sustainability the next level of environmental protection by drawing on advances in science and technology to protect human health and the environment, and promoting innovative “green” business and operational practices. This goal led to formation of the City’s Sustainability (Staff) Committee which is developing a Master Plan (Sustainability Program) for the next 15 years. Several City Programs and recently completed projects promote sustainability: Parks and Green Space Areas The City constructed a number of parks and green space areas including: o Manatee Sanctuary Park o Banana River Park o Canaveral City Park Six (6) other park facilities are located throughout the City for recreation purposes. Additional parks and green space areas may be constructed in the future if properties and funding become available. Park and facility information can be found at www.cityofcapecanaveral.org/parks. Complete Streets City Staff has worked closely with the Space Coast Transportation Planning Organization (SCTPO) to construct complete streets projects and obtain outside funding. Projects completed to date or in the planning phases include: o Ridgewood Avenue Streetscape Project:  Completed in 2011 on Ridgewood Avenue from the southern City limits to the northern terminus of the roadway (1.1 miles in length). o North Atlantic Avenue Streetscape Project:  Completed in 2017 on North Atlantic Avenue from the intersection with SR A1A to Port Canaveral (1.1 miles in length). o Central Boulevard Streetscape Project:  Future complete street on Central Boulevard from Ridgewood Avenue to Thurm Boulevard to provide easy access to the beach and riverfront (1.3 miles in length). o Thurm Boulevard Streetscape Project:  Potential future streetscape to provide safer access to riverfront parks in the northwestern portion of the City (0.6 miles in length). o Center Street/Buchanan Avenue Streetscape Project:  Potential future streetscape project to provide easy east-west access to the beach and riverfront in the southern portion of the City (0.6 miles in length). For the completed projects, the City received the April 2014 “Outstanding Engineering Efforts in Bicycle and Pedestrian Safety” from SCTPO. These complete streets projects will provide easy north-south and east-west access to all areas of the City as well as: o Increase safety for motorists, bicyclists and pedestrians; o Support economic development o Improve stormwater treatment o Expand ability for residents to “move around” o Support an overall healthy community Other Project Areas Other project areas relating to sustainability include: o Reclaimed Water o Stormwater o Beach Improvements o Lighting Improvements o Leadership in Energy and Environmental Design (LEED) o Tree/Shrub/Flower Plantings The City recognizes the concept of sustainability and embraces these principles into all planning activities, budget preparation and building designs. One of the City’s goals is to “lead by example” when utilizing sustainability principles so that activities conducted by private enterprise will follow the same principles. The ultimate sustainability goal is detailed in the City’s Vision Statement: We envision: A bikeable and walkable Cape Canaveral that retains and enhances its welcoming residential feel, characterized by low-rise buildings. This residential and business friendly atmosphere is a livable, attractive, safe, inclusive and sustainable coastal community that embraces the oceanside and riverside as the main amenities, and supports and promotes local tourism, culture, recreation, commerce, municipal civic interests and education.