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HomeMy WebLinkAboutcocc_board_member_resource_guide_201805CITY ADVISORY BOARD MEMBER RESOURCE GUIDE “VOLUNTEERS - OUR MOST VALUABLE RESOURCE” BOARD MEMBER ADVISORY BOARD City of Cape Canaveral Board Member Code of Conduct (City Code Sec.2-172. – Code of Conduct) In addition to adhering to the requirements of State Law, any person appointed to serve as a Member of a City Board or Committee shall commit to the following Code of Conduct by written affirmation, which shall remain on file with the City Clerk, as follows: I affirm that the proper Statutory and City Charter role of Members of appointed City Boards and Committees, as with any Member of an appointed government body, is to act collectively, not individually, to apply the City's governing policies, and that the City Manager and Staff administer such policies. I understand that an appointed Board or Committee Member does not manage the affairs of the City. I will not intrude into daily operations or spheres of responsibility designated by Florida Statutes, City Code, and City Charter to the City Manager as the Chief Executive Officer; or undermine the City Manager's lawful authority. Further, I understand that the City Manager is responsible for administering the policy direction established by a majority vote of the City Council and not the individual wishes of Board or Committee Members. I will represent the interests of the entire City when making decisions and will rely upon available facts and my independent judgment. In my capacity as an appointed Board or Committee Member, I will avoid conflicts of interest and avoid using my official position for personal, professional, or partisan gain. I will demonstrate dignity, respect, and courtesy toward those whom I am in contact with in my capacity as an appointed Board or Committee Member. I will refrain from intimidation and ridicule of fellow Board or Committee Members, City Council Members, City Manager, City Attorney, Staff, citizens of the City, and City utility customers. In my capacity as an appointed Board or Committee Member, I will refrain from inappropriate language including statements that are malicious, threatening, slanderous, disparaging, mean-spirited, vulgar or abusive. All disagreements, concerns or criticisms shall be framed in language that is in keeping with the dignity and professionalism of an appointed official and the honor of my respective City Board or Committee. I will focus on solving problems. I will maintain appropriate decorum and professional demeanor in the conduct of City business and work cooperatively and conscientiously with others as I request or receive information, examine data or weigh alternatives in the decision-making process. I will demonstrate patience and refrain from demanding, interruptive access to Staff or immediate responses or services when requesting information that requires significant Staff time in research, preparation or analysis or that will result in Staff neglect of urgent duties. Such requests will be made through the City Manager for scheduling and prioritizing through consensus of my respective City Board or Committee. I will devote adequate time for preparation prior to my respective City Board or Committee meetings and as much as possible, I will be in attendance at such meetings and all other scheduled events where my participation is required. I will respect diversity and encourage the open expression of divergent ideas and opinions from fellow Board or Committee Members, City Council Members, City Manager, City attorney, Staff, citizens of Cape Canaveral, and City utility customers. I will listen actively and objectively to others' concerns or constructive criticisms. I will refrain from any individual action that could compromise lawfully authorized decisions of the City or the integrity of the City and my fellow Board or Committee Members. I will delineate clearly for any audience whether I am acting or speaking as an individual citizen or in my capacity as a City Board or Committee Member. I will maintain the confidentiality of privileged information and will abide by all laws of the State applicable to my conduct as a Board or Committee Member, including but not limited to the Government in the Sunshine Law, the Florida Code of Ethics for Public Officers, and City Rules of Procedure and Codes of Conduct. I will promote constructive relations in a positive climate with all Members of the City Council, City employees, City Attorney, and City contractors and consultants consistent with my role as a Board or Committee Member, as a means to enhance the productivity and morale of the City. I will support the City Manager's decision to employ the most qualified persons for Staff positions. I will recognize the bona fide achievements of the City Council, City Manager, Staff, City Attorney, City contractors and consultants, business partners, and others sharing in, and striving to achieve, the City's mission. I will enhance my knowledge and ability to contribute value to the City as a Board or Committee Member by keeping abreast of issues and trends that could affect the City through reading, continuing education and training. I will study policies and issues affecting the City, and will attend training programs if required by the City. My continuing goal will be to improve my performance as a Board or Committee Member. I will value and assist my fellow Board or Committee Members by exchanging ideas, concerns, and knowledge through lawful means of communication. I will help build positive community support for the City's mission and the policies established by the City Council. I will support and advocate for my beliefs, but will remain open to understanding the views of others. I recognize that I share in the responsibility for all City decisions that my respective Board makes and will accept the will of the majority. As a Board or Committee Member, I will always hold the best interests of the citizens of the City and the public health, safety and welfare of the community in the highest regard. I will seek to provide appropriate leadership that nurtures and motivates City citizens to be stakeholders in the affairs and achievements of the City. I will be accountable to the City Council for violations of this Code of Conduct. City Board Member’s Resource Guide 1.History of Cape Canaveral 2.City Officials & Key Personnel List 3.Organizational Charts 4.Brief Description of City Boards 5.City Code Sec. 2-171. Uniform procedures and requirements. 6.2018 Florida Commission on Ethics Guide to the Sunshine Amendment and Code of Ethics for Public Officers and Employees “The Sunshine Law and Public Records” presentation by Attorney Kate Latorre Memo regarding Gifts and Code of Ethics 7.Voting Conflicts (Section 112.3143 F.S.S) and CE Form 8B (Memorandum of Voting Conflict for County, Municipal, and other local Public Officers) 8.Parliamentary Procedure Outline 9.Characteristics of an Effective Board 10.Board – Staff Relationships 11.Ex Parte Communications 12.Florida Commission on Ethics Statement of Financial Interests 2017 (Form 1) and instructions (only for quasi-judicial boards) 13.City Code - available at https://www.municode.com/library/fl/cape_canaveral THE HISTORY OF THE CITY OF CAPE CANAVERAL & THE CAPE CANAVERAL AREA As early as 1958, as the beach area grew in population and the Space Program flourished, an attempt was made to incorporate the portion of land that lay between Port Canaveral and the City of Cocoa Beach. In late 1961 or early 1962, a committee was formed to set into motion the incorporation of a new town or city. Raymond Jamieson was Chairman of this Committee. On March 10, 1962, electors met at the Tropicana Juice Plant at Port Canaveral to vote on incorporation of a new municipality. The minutes were taken by Mrs. Kenneth (Jean) Taylor. Two hundred fifteen (215) eligible freeholders (landowners) were present to vote. Election officials were chosen and an election was held. The vote was 152 for incorporation, and 18 against incorporation. The name of the town was voted on and it was called the "Town of Cape Canaveral." Mr. Jamieson was elected mayor. Five Alderman (later called Councilmen) were elected. They were Charles Applegate, William Eberwein, Dewey Anderson, Don Clayton, and George Rogers. Mrs. Taylor was appointed the first City Clerk. The first Council Meeting was held at Cocoa Palms Trailer Park Recreation Room on March 21st. Meetings continued to be held there on a regular basis. At one of the early meetings, a hat was passed around and $57.50 was collected to cover postage and other minimal expenses. This was the first general fund money for the new city. On June 2, 1962, the freeholder electors again gathered at the Tropicana Juice Plant and this time the vote was 205 for incorporation, 6 against. The town limits, town seal and the name of the town were voted on. Other names proposed for the new town were: Artesia, Canaveral and Canaveral Beach. The City Charter became law on May 16, 1963, without the governor's signature. The first City election under the Charter was held the 1st Tuesday of June, 1963. There were 13 candidates for five Council seats. The first elected Council under the new Charter was composed of: Eugene Jandreau, William Eberwein, Richard Thurm, F.L. Murphy and Jack Hurck. The five Councilmen elected Mr. Thurm as Mayor for a one-year term. The first quarters for the new City were store buildings on Monroe and Buchanan Avenues. By 1964, the Volunteer Fire Department building on Jackson Avenue were being used for meetings. In 1964, City Hall was moved to the Ben Kori Building on North Atlantic, next door to the present City Hall. The present City Hall, built on land donated by Brevard County, was dedicated on January 1, 1966. The City Hall Annex, where the Cape Canaveral Precinct is housed today, was built and dedicated in 1975. The first City Park was developed in 1964 with Little League Baseball as its first program in 1965. Gateway to the Stars is what Cape Canaveral has meant to the world since 1951 -- SPACEPORT USA! In 1949, President Harry Truman signed a law that made the long range proving ground in Cape Canaveral the legal testing site for the guided missiles which the government planned to build. In 1958, NASA was created by Congress. The Space Age was ON! . . . and the Cape Canaveral area would never be the same again. The Cape Canaveral area is certainly one of great historical interest. It should be remembered, that the history of the last 50 years is as interesting and important as anything that has occurred during the past 500 years. In the fields of science, engineering and space travel, nothing can equal what has been accomplished here, in this small part of the world. *Excerpts from THE HISTORY OF THE CITY OF CAPE CANAVERAL and THE CAPE CANAVERAL AREA, written and published by Ann H. Thurm March, 1987 **2012 Minor modifications based upon current events. Revised 05-24-2018 CITY OFFICIALS & KEY PERSONNEL CITY COUNCIL: Mayor Bob Hoog Mayor Pro Tem Mike Brown Council Members Wes Morrison, Rocky Randels & Angela Raymond CITY MANAGER’S OFFICE: City Manager David L. Greene LEGAL SERVICES PROVIDED BY GARGANESE, WEISS, D’AGRESTA & SALZMAN, P.A.: City Attorney Anthony Garganese Assistant City Attorneys Kristin Eick & Jen Nix CITY CLERK’S OFFICE: City Clerk Mia Goforth ADMINISTRATIVE/FINANCIAL SERVICES: Director John DeLeo HUMAN RESOURCES/RISK MANAGEMENT: Director Jane Ross COMMUNITY DEVELOPMENT: Director David Dickey Building Official Mike German ECONOMIC DEVELOPMENT: Director Todd Morley COMMUNITY ENGAGEMENT: Director Joshua Surprenant CULTURE and LEISURE SERVICES: Director Gustavo Vergara Cultural Programs Manager/Staff Historian Molly Thomas CAPITAL PROJECTS: Director Jeff Ratliff PUBLIC WORKS SERVICES: Director TBD Deputy Director Joshua Surprenant Infrastructure Maintenance Supervisor Tim Carlisle Collections/Reclamation Systems Supervisor Chris Barney Waste Water Treatment Plant Supervisor June Clark FIRE SERVICES PROVIDED BY CANAVERAL FIRE RESCUE: Chief Dave Sargeant POLICE SERVICES PROVIDED BY BREVARD COUNTY SHERIFF’S OFFICE: Commander Linda Moros LIBRARY SERVICES PROVIDED BY BREVARD COUNTY LIBRARIES: Director Lisa Olzewski Head Librarian Tracey Wehking April 2018 Personnel Organizational Chart Contracted Services Fire/Rescue Services Dave Sargeant, Chief Protective Services Linda Moros, Commander Solid Waste Collection Services Waste Pro, Inc. Cultural Services Library Services Brevard County Community Development Director Sr. Secretary (2) Code Enforcement Officer (2.53) Building Inspector Plans Examiner (2 PT) Economic Development Director Community Engagement Director Culture & Leisure Services Director Cultural Programs Manager Maintenance Specialist (1) Recreation. Coordinator (1) Clerical Assist. (1) Rec. Leader (4 PT) Senior Secretary (1) IM Specialists (4) IM Workers (3) Utilities Mechanics (3) Plant Operator (4 FT, 2 PT & 1 Trainee) Public Works Services Director Capital Projects Director Instrumentation Tech (1) Data Coord./Reclaim Field Service (1) Deputy Finance Director (1) City Planner Capital Projects Human Resources Administrative Financial Services Community Engagement City Attorney’s Office Review Boards City Manager David L. Greene Davi City of Cape Canaveral Personnel Organizational Chart FY 2017/18 Culture & Leisure Services Community Development City Clerk’s Office Economic Development Public Works Services School Crossing Guards (3 PT) Building/Code Enforcement Infrastructure Maintenance Supervisor Collections/ Reclaim Systems Supervisor WW Plant Operations Supervisor Regulatory, Laboratory Operations Environ. Analyst. City Clerk Administrative/ Financial Services Director Human Resources/ Risk Management Director Accounting Tech (1) Deputy City Clerk (1) Executive Assistant to City Manager Sr. Secretary Building Official Procurement Specialist (1) Accountant (1) April 2018 Roles and Responsibilities Contracted Services Fire/Rescue Services Dave Sargeant, Chief Administration Emergency Services Prevention, Education & Emergency Management Protective Services Linda Moros, Commander Administration Support Services Community Services Law Enforcement Operations Solid Waste Collection Services Waste Pro, Inc. Solid Waste Recycling Electronic Waste Cultural Services Molly Thomas, Manager Cultural Programs Development Educational Programs Liaison Community Arts/Heritage Awareness Historical Research Library Services Brevard County Adult Services Children Services Reference Services Citizens of Cape Canaveral Capital Projects Jeff Ratliff, Dir. Grant Acquisition/Admin. Contracted Services Compliance Bids and Quotes Project Management Sustainability Planning Human Resources Jane Ross, Dir. Employee Relations Recruitment Facilities/Asset Risk Management Volunteer/Intern Coordination Labor Relations Risk Management Benefits Admin. Safety Programs Employee Dev. Training Administrative Financial Services John DeLeo, Dir. Financial Reporting Budget Payroll Procurement Fiscal Grant Admin. Accounts Payable Accounts Receivable Information Tech. Telecommunications Technology Community Engagement Josh Surprenant, Dir. City Branding Community Engagement Special Event Planning Web Admin. Social Media Graphic Design Neighborhood/ Community Partnerships Emergency Planning City Attorney’s Office Review Boards City Manager David L. Greene Davi City Council Bob Hoog, Mayor, Mike Brown, Mayor Pro Tem; Rocky Randels, Council Member; Wes Morrison, Council Member; Angela Raymond, Council Member Culture & Leisure Services Gustavo Vergara, Dir. Recreational Activities Cultural Activities Special Events Parks/Activity Fields Event Promotion Community Development David Dickey, Dir. Development Redevelopment Planning/Zoning City Clerk’s Office Mia Goforth, City Clerk Elections Qualifying Custodian of Records Records Management and Retention City Council Meetings Conferences, Workshops & Agendas Economic Development Todd Morley, Dir. Public Information Officer Public Relations Marketing Economic Development Business Recruiting Public Works Services Director TBD Organizational/Cultural Change and Development School Crossing Guards Building/Code Enforcement Michael German, B.O. Building Permits Building Inspections Business Tax Receipts Licensing Code Enforcement Infrastructure Maintenance Tim Carlisle, Supervisor Facilities Maint. Streets/Right-of-Way Stormwater/ Drainage Maint. Collections/ Reclaim Systems Chris Barney, Supervisor Maintenance, Repair Installation of Collection Systems Plant Maint. Reclaim Inspections WW Plant Operations June Clark, Supervisor Plant Ops. Operator Training EPA/FDEP Plant Reporting Regulatory, Laboratory Operations Casey Bosse, Environ. Analyst. Laboratory Operations Regulatory Compliance Reclaim Water Testing Environ. Safety Training NELAC Accreditation CITY OF CAPE CANAVERAL, FLORIDA DEPARTMENT ROLES and RESPONSIBILITIES ELECTED OFFICIALS The City Council consists of five (5) members, including the Mayor. The Mayor and Council are responsible for all the legislative functions of the City Government. Council appoints members to various City Boards and Committees. CITY MANAGER The City Manager is the municipal government's administrative head and is responsible for the efficient administration of all City departments. The City Manager is responsible for preparing and administering the annual City budget, administering all contracts for service including police, fire, and garbage, as well as other programs as requested by City Council. The Executive Assistant to the City Manager provides secretarial services to the City Manager, select Department Directors and the Elected Officials. CITY ATTORNEY The City Attorney, on an as needed/directed basis, represents the City in legal proceedings; prepares/files pleadings, motions or briefs for City litigation; drafts/reviews ordinances, resolutions, contracts and correspondence; performs legal research; renders legal advice; attends meetings of City Council and other City boards; reviews City materials and performs other legal services required by the City Council or City Manager. The City has a continuing services agreement with Garganese, Weiss, D’Agresta & Salzman, P.A. (p/k/a Brown, Ward, Salzman, Weiss & Garganese, P.A.) to provide legal services as the appointed City Attorney. CITY CLERK The City Clerk’s Office is responsible for the City’s Records Management Program; oversees advisory board recruitment, appointments and reappointments; coordinates City Council legislative activities, which include: preparation of proclamations, resolutions, ordinances, agendas, agenda packets, minutes, public notices and schedules attendance at conferences, seminars, training and travel arrangements/accommodations for the Elected Officials. The City Clerk is the Records Custodian, Qualifying Officer for all City Elections conducted by the Brevard County Supervisor of Elections and is the City’s Records Management Liaison Officer to the State of Florida. The Deputy City Clerk is responsible for training and certification of the City’s school crossing guards at Cape View Elementary. The City Clerk’s Office also provide notarial services. ADMINISTRATIVE/FINANCIAL SERVICES Financial Services is responsible for financial reporting, budget preparation, purchasing, payroll services, and accounts payable/receivable activities. This includes: investment of surplus funds, inventory control, billing and collection of all monies due the City, including sewer and garbage services. Additionally, the Director also serves as the Administrative Services Director and is responsible for Information Technology activities. Department Roles and Responsibilities Page 2 of 4 HUMAN RESOURCES/RISK MANAGEMENT The Human Resources/Risk Management Director is responsible for workforce recruitment, policies and procedures, Staff training and development, Risk Management and Safety Programs, benefits, conducts research to determine legislative impacts and fiscal accountability and is the direct supervisor of the City’s school crossing guards. COMMUNITY DEVELOPMENT The Community Development Director and Building Official are responsible for building permits and inspections, local business tax receipts, Code enforcement and planning and development. Staff provides notarial services related to permitting. BUILDING DEPARTMENT: This Division protects public health, safety and welfare by ensuring compliance with the Florida Building Code and all local ordinances through reviewing construction plans, issuing all required permits, conducting inspections throughout the construction process and ensuring projects are constructed in accordance with approved plans, in a manner that complies with Code regulations. BUSINESS TAX RECEIPTS: The City’s certified business tax official oversees and enforces issuance and renewal of local business tax receipts. Enforcement includes verification of registered fictitious names, articles of incorporation, State licenses, certificates of insurance and changes in ownership or location. CODE ENFORCEMENT: Through fair and unbiased enforcement and education, this Division works with the people of Cape Canaveral to promote and maintain a safe and desirable living and working environment. Staff enforces a wide-range of regulations including, but not limited to, structures in unsafe/dangerous condition, unpermitted construction work, zoning and land use, vegetation overgrowth, fences, graffiti, signage and banners, inoperable vehicles, blight, lawn parking and illegal dumping. The Code Enforcement Board hears cases presented by City Code Enforcement Officers and has the power to levy fines against violators. PLANNING and DEVELOPMENT: This Office provides for the administration and enforcement of the City’s Land Development Regulations, which include the Future Land Use and Zoning Maps. This Division also oversees the Board of Adjustment, Community Appearance Board, Construction Board of Adjustment and Appeals and the Planning and Zoning Board and coordinates City Redevelopment activities. ECONOMIC DEVELOPMENT The Economic Development Director is responsible for marketing and economic development, serves as the Public Information Officer, oversees the Business and Economic Development Board and manages special projects as assigned. Department Roles and Responsibilities Page 3 of 4 COMMUNITY ENGAGEMENT The Community Engagement Director is responsible for implementation/evaluation of community engagement activities, which include public programs, community meetings, public gatherings and more; Emergency Management Planning and identifying/implementing opportunities for involvement between the City and its surrounding communities and other constituencies. CULTURE and LEISURE SERVICES Culture and Leisure Services (CLS) is responsible for supervision and coordination of Recreational and Cultural Activities, City and privately sponsored Special Events which require permits and Parks/Activity Fields. This includes a recreation complex that consists of an administration building where classes are provided; five tennis courts, four racquetball courts and 12 shuffleboard courts, all lighted; a youth center, several parks and athletic fields. CLS Staff includes a Cultural Programs Manager/Staff Historian responsible for researching, preserving and engaging City residents in the cultural and physical history of the City and provides notarial services. This Department also oversees the Culture and Leisure Services Board. CAPITAL PROJECTS The Capital Projects Director coordinates with other City departments in the planning of capital projects, including Bids, Requests for Qualifications, Requests for Proposals, researching/applying for grants/loans, preparing/processing construction/contractor/easement paperwork and manages special projects as assigned. PUBLIC WORKS SERVICES WASTE WATER TREATMENT PLANT OPERATIONS AND COLLECTIONS DIVISION: Waste Water Treatment Plant Operations and Collections Division is responsible for the collection, treatment, and disposal of biodegradable wastewater from the City’s utility customers. All processes must meet the standards imposed by the Florida Department of Environmental Protection and the United States Environmental Protection Agency. The Division operates a waste water treatment facility having a treatment capacity of 1.8 million gallons per day and maintains a collection system consisting of gravity mains, force mains, service laterals and 11 lift stations in the City. WATER RECLAMATION DISTRIBUTION AND LABORATORY DIVISON: The Water Reclamation Distribution and Laboratory Division is responsible for operation of the Reclaimed Water System, Laboratory Operations and Regulatory Compliance. INFRASTRUCTURE MAINTENANCE DIVISION: The Infrastructure Maintenance Division is responsible for maintaining all City owned streets, bike paths, storm drains, rights-of-way, dune crossovers and parks. This includes building and Department Roles and Responsibilities Page 4 of 4 landscape maintenance, minor repairs of equipment and vehicles, installing and replacing traffic signs and markings and beach rake activities. FIRE RESCUE SERVICES The City contracts on an annual basis with the Cape Canaveral Volunteer Fire Department (d/b/a Canaveral Fire Rescue) for fire-fighting, rescue, advanced life support and fire inspection services, operating out of the City-owned fire station at 190 Jackson Avenue. POLICE SERVICES The City contracts on an annual basis with the Brevard County Sheriff's Office to provide Law Enforcement staffing and services, operating out of the City-owned Cape Canaveral Precinct building at 111 Polk Avenue. LIBRARY SERVICES The City has a long-term lease agreement with the Brevard County Board of County Commissioners to provide operational services. Brevard County Libraries provides staff for library services at the City-owned Cape Canaveral Public Library complex at 201 Polk Avenue. Culture and Leisure Services is the liaison between City and the Library, as well as overseeing the City’s Library Board. SOLID WASTE COLLECTION SERVICES The City contracts, on a five-year basis, with Waste Pro, Inc. to provide solid waste collection and removal services throughout the City. Public Works Services is the liaison between the community and Waste Pro, Inc. CITY OF CAPE CANAVERAL BRIEF DESCRIPTION OF VOLUNTEER ADVISORY BOARDS All meetings are held at the Cape Canaveral City Hall Council Chambers, 100 Polk Avenue, Cape Canaveral, FL 32920. With the exception of the Construction Board of Adjustment and Appeals, all Boards are comprised of 7 members and serve 3 year terms of office with term limits of 2 consecutive terms on the same board, unless no other qualified applicants seek appointment. BOARD OF ADJUSTMENT: (City Code §110-2) Duties: Consider Special Exceptions and Variances; hear appeals regarding decisions made by the Staff. Board meets on an as-needed basis, with preference being given to Thursdays at 6:00 p.m. BUSINESS AND ECONOMIC DEVELOPMENT BOARD: (City Code §22-27) Duties: shall serve as a citizen advisory committee; provide recommendations related to the implementation of the economic and business development policies established by the City; confer with and advise the City on all matters concerning the development of commerce. Board meets on an as-needed basis. CODE ENFORCEMENT BOARD: (City Code §2-256) Duties: Examine cases presented by the City’s Code Enforcement Officers, empowered to levy fines against citizens violating City codes and, per City Code §82-56, hears appeals related to the Standard Unsafe Building Abatement Code. Board meets every month on the Thursday following the Regular City Council meeting (third Tuesday) at 6:00 p.m. COMMUNITY APPEARANCE BOARD: (City Code §22-37) Duties: Establish a harmonious appearance for proposed buildings or structures in the Community, assists in the creation of architectural design standards and meeting standards necessary to maintain the “Tree City” designation. Board meets on an as-needed basis, with preference being given to the first or third Wednesday of the month at 6:00 p.m. CONSTRUCTION BOARD OF ADJUSTMENT & APPEALS: (City Code §82-32) Duties: Responsible for hearing appeals related to decisions of the City’s Building Official. Board meets on an as-needed basis. CULTURE AND LEISURE SERVICES BOARD: (City Code §54-26) Duties: Advise on matters pertaining to cultural events, public parks and recreation. Board meets on the last Thursday of every other month at 5:30 p.m. LIBRARY BOARD: (City Code §46-26) Duties: Advise and consult with the Librarian on the operation of the Library. Board meets the second Thursday at 2:00 p.m. once every three months. PLANNING AND ZONING BOARD: (City Code §§58-56;110-3) Duties: Act in an advisory capacity in matters relating to Land Use, Zoning, Special Exceptions, site plans and proposed changes to the Land Development Regulations. Board meets on an as-needed basis, with preference being given to the second or fourth Wednesday of the month at 6:00 p.m. (a) (b) (1) (2) (3) (c) (1) (2) (3) (4) ARTICLE IV. - BOARDS, COMMITTEES, COMMISSIONS Footnotes: --- (11) --- Cross reference— Code enforcement board, § 2-256 et seq.; commercial development board, § 22-26 et seq.; library board, § 46-26 et seq.; recreation board, § 54-26 et seq.; planning and zoning board, § 58-26 et seq.; local planning agency, § 58-56 et seq.; zoning board of adjustment, § 110-26 et seq. DIVISION 1. - GENERALLY Sec. 2-171. - Uniform procedures and requirements. Purpose and intent; conflicts.The purpose and intent of this section is to enhance the public's respect and confidence in the municipal services delegated to, and performed by, city boards and committees and to ensure that decisions of boards and committees are in the best interests of the city. The purpose of this section is also to establish uniform and consistent procedures and requirements for establishing and/or abolishing boards and committees, and appointing and removing members thereof, and for conducting board and committee business. To the extent any provision of this section conflicts with any other provision of this Code, it is the intent of the city council that the provisions of this section shall prevail. To the extent the provisions of this section are preempted by state or federal law, it is the intent of the city council that the provisions of state or federal law shall prevail. Definitions.As used in this section, the terms or phrases listed in this subsection shall have the following meaning: Registered voter shall mean a person duly registered to vote in city elections at all times while serving on a board or committee. Resident shall mean any person living within the city limits at all times while serving on a board or committee, and at least 12 months prior to being nominated, elected or appointed to the board or committee. Business owner shall mean any person who possesses the exclusive right to hold, use, benefit from, enjoy, convey, transfer, and otherwise dispose of an asset or property of a business located within the city, or a designated employee of that business. Requirements of board and committee members.Any person nominated, elected or appointed to serve on a board or committee of the city shall satisfy the following requirements: Complete a board or committee application as prescribed by the city council; Consent to a standard criminal background check, at the discretion of the city council; Be a resident and registered voter, or business owner, as defined by this section unless the city council by unanimous vote waives this requirement upon a determination that a vacancy on a board or committee must be filled by a person with specialized skills and training and a resident and registered voter, or a business owner, with such skills and training cannot be reasonably found to fill the vacancy. If said requirement is waived, the vacancy shall only be filled by a person who is a resident of the city or who owns a business or real property within the city; Have never been convicted or found guilty, regardless of adjudication, of a felony in any jurisdiction, unless their civil rights have been restored. Any plea of nolo contendere shall be considered a conviction for purposes of this paragraph; and [11] Page 1 of 6Cape Canaveral, FL Code of Ordinances 5/10/2016about:blank (5) (d) (e) (f) (g) (h) (i) Complete interviews with the board or committee on which the person is seeking appointment and with the city council. Limitation on number of nonresidents serving on boards and committees.Notwithstanding the foregoing, there shall be no more than two voting board or committee members not satisfying both the residency and registered voter requirements allowed to be appointed or elected to a particular board or committee, with the exception of the business and economic development board, of which only two of the board members are required to be residents. Appointment and removal of members.All persons shall be appointed to, and removed from city boards and committees by majority vote of the city council and by resolution, unless otherwise provided in this section. Board and committee members shall serve at the pleasure of the city council and may be summarily removed at any time with or without cause. A board or committee appointment shall not be construed as creating or conferring, upon any person, any right or interest in serving on a board or committee including, but not limited, to a contract, liberty, property or vested right. Term.All board and committee members shall be appointed to serve a three-year term and may be reappointed by the city council for one additional three-year term. There shall be no limit on the total number of terms a board or committee member may serve, except no person shall be appointed to more than two consecutive terms on the same board or committee unless no other qualified applicants submit applications seeking appointment. Notwithstanding, the city council may appoint a member to a term of less than three years in order to stagger the terms of the entire board or committee. If a member is removed, or vacates their appointment for any reason, including death, excessive absence, or resignation, prior to the expiration of their term, the city council may at its discretion appoint an individual to serve the remaining portion of the unexpired term. Absences.Any board or committee member incurring five consecutive absences from any regularly scheduled meeting of the board or committee, or seven absences from any meeting of the board or committee within a 12-month period, (starting with the last absence and counting backward), shall be deemed automatically removed from the respective board or committee in which the absences have occurred. Any meeting which is cancelled, other than for a lack of a quorum, shall not be counted for purposes of determining absenteeism. Absences which occurred prior to the date of reappointment of any board or committee member shall not be counted toward automatic removal. However, if any board or committee is regularly scheduled to meet less than once per month, a board or committee member shall be automatically removed if the member fails to attend 40 percent of the regularly scheduled meetings within a 12-month period. Compensation.All board and committee members shall serve without compensation, except as provided in the City Code for per diem subsistence and travel allowances for official travel. Chairmanships.Each board and committee shall be responsible to elect, by majority vote of the members of each board or committee, a chairperson and vice-chairperson. The election shall occur annually at the first meeting held in January, unless there is no January meeting, then the next meeting held. All newly established boards and committees shall make such elections at their first regularly held meeting and then annually as stated above. Alternate members (as provided below) shall not be elected to positions of chairperson or vice-chairperson. All meetings shall be as regularly scheduled and at the call of the chair and at such other times as a majority of the members of any board or committee may determine Page 2 of 6Cape Canaveral, FL Code of Ordinances 5/10/2016about:blank (j) (k) (l) (m) (n) (o) Rules and procedures.The city council may adopt and amend, from time to time by resolution, general and quasi-judicial rules and procedures for boards and committees. All boards and committees shall at all time comply with the general rules and procedures, and when applicable, the quasi-judicial rules and procedures. A board or committee may adopt additional rules and procedures provided that such rules or procedures are supplementary in nature and not inconsistent with the rules and procedures adopted by the city council and any federal, state, or local law. Any rule or procedure adopted by the board or committee may be amended or repealed by the city council. Quorum; board actions.A majority of the members of each board or committee shall constitute a quorum. The affirmative vote of the majority present shall be necessary for any board actions; provided, however, it shall take three affirmative votes to pass or approve any action, unless a super-majority is otherwise required by local, state or federal law. Public meetings; minutes.All meetings of boards or committees shall be open to the public. The city manager shall designate a secretary, for each board or committee, whose duties shall include keeping minutes of all the meetings of the board or committee and recording the actions and/or recommendations of each board or committee, including showing the vote of each member upon each question or if absent or failing to vote indicating such fact. The city manager may appoint a board or committee member to serve as secretary. The city shall be custodian of all records of the boards or committees, and such records shall be maintained in the same manner as other city records. Alternate members.At the discretion of the city council, two alternate members may be appointed to each city board or committee. Alternate members shall be provided with all agendas and documentation provided to regular members and shall be permitted to provide input during discussions. Alternate members shall not be permitted to vote on matters before the board unless they have assumed the duties of an absent regular member. The member of the board or committee who has served longer as an alternate member shall be the first alternate board member. If the first alternate member leaves the board or is appointed as a regular board member, the successor to the first alternate board member shall be that alternate board member with the longer service as an alternate member. The next appointed alternate member shall be designated as the second alternate board member. In the absence of a regular member from an official board meeting, the first alternate board member shall assume all duties of the absent regular board member, including the right to vote on any matter before the board at the meeting. If two or more regular board members are absent from an official board meeting, the second alternate member shall assume all duties of the absent regular member, including the right to vote on any matter before the board at the meeting. In the absence of the first alternate board member from an official board meeting, the second alternate board member shall act in the place of the absent first alternate, including the right to vote on matters before the board at that meeting if a regular member is absent at the meeting. Ad hoc committees.The city council may create by resolution, from time to time, temporary ad hoc committees to serve a limited purpose. The resolution may exempt the committee from all or part of the requirements of this section. Page 3 of 6Cape Canaveral, FL Code of Ordinances 5/10/2016about:blank (p) (a) (b) (c) (d) (e) (f) Interviews.Prior to a person being appointed to a board or committee, the person shall be interviewed, in person, by the board or committee on which the person is seeking appointment and by the city council. The board or committee shall make a recommendation to the city council on whether the person should be appointed to their respective board or committee based on the requirements of this section. Ex-officio members.At the discretion of the city council, ex-officio members may be appointed to each city board or committee to serve in an advisory capacity to such board or committee. Ex- officio members shall be provided with all agendas and documentation provided to regular members and shall be permitted to provide input during discussions. Ex-officio members shall not be permitted to vote on matters before the board. Each ex-officio member shall meet all of the requirements for board membership provided within this section and as otherwise provided by law. (Ord. No. 12-2003, § 2, 7-1-03; Ord. No. 20-2004, § 2, 11-16-04; Ord. No. 13-2011, § 2, 12-20-11) Sec. 2-172. - Code of conduct. In addition to adhering to the requirements of state law, any person appointed to serve as a member of a city board or committee shall commit to the following code of conduct by written affirmation, which shall remain on file with the city clerk, as follows: I affirm that the proper statutory and City Charter role of members of appointed city boards and committees, as with any member of an appointed government body, is to act collectively, not individually, to apply the city's governing policies, and that the city manager and staff administer such policies. I understand that an appointed board or committee member does not manage the affairs of the city. I will not intrude into daily operations or spheres of responsibility designated by Florida Statutes, City Code, and City Charter to the city manager as the chief executive officer; or undermine the city manager's lawful authority. Further, I understand that the city manager is responsible for administering the policy direction established by a majority vote of the city council and not the individual wishes of board or committee members. I will represent the interests of the entire city when making decisions and will rely upon available facts and my independent judgment. In my capacity as an appointed board or committee member, I will avoid conflicts of interest and avoid using my official position for personal, professional, or partisan gain. I will demonstrate dignity, respect, and courtesy toward those whom I am in contact with in my capacity as an appointed board or committee member. I will refrain from intimidation and ridicule of fellow board or committee members, city council members, city manager, city attorney, staff, citizens of the city, and city utility customers. In my capacity as an appointed board or committee member, I will refrain from inappropriate language including statements that are malicious, threatening, slanderous, disparaging, mean-spirited, vulgar or abusive. All disagreements, concerns or criticisms shall be framed in language that is in keeping with the dignity and professionalism of an appointed official and the honor of my respective city board or committee. Page 4 of 6Cape Canaveral, FL Code of Ordinances 5/10/2016about:blank (g) (h) (i) (j) (k) (l) (m) (n) (o) (p) I will focus on solving problems. I will maintain appropriate decorum and professional demeanor in the conduct of city business and work cooperatively and conscientiously with others as I request or receive information, examine data or weigh alternatives in the decision- making process. I will demonstrate patience and refrain from demanding, interruptive access to staff or immediate responses or services when requesting information that requires significant staff time in research, preparation or analysis or that will result in staff neglect of urgent duties. Such requests will be made through the city manager for scheduling and prioritizing through consensus of my respective city board or committee. I will devote adequate time for preparation prior to my respective city board or committee meetings and as much as possible, I will be in attendance at such meetings and all other scheduled events where my participation is required. I will respect diversity and encourage the open expression of divergent ideas and opinions from fellow board or committee members, city council members, city manager, city attorney, staff, citizens of Cape Canaveral, and city utility customers. I will listen actively and objectively to others' concerns or constructive criticisms. I will refrain from any individual action that could compromise lawfully authorized decisions of the city or the integrity of the city and my fellow board or committee members. I will delineate clearly for any audience whether I am acting or speaking as an individual citizen or in my capacity as a city board or committee member. I will maintain the confidentiality of privileged information and will abide by all laws of the state applicable to my conduct as a board or committee member, including but not limited to the Government in the Sunshine Law, the Florida Code of Ethics for Public Officers, and city rules of procedure and codes of conduct. I will promote constructive relations in a positive climate with all members of the city council, city employees, city attorney, and city contractors and consultants consistent with my role as a board or committee member, as a means to enhance the productivity and morale of the city. I will support the city manager's decision to employ the most qualified persons for staff positions. I will recognize the bona fide achievements of the city council, city manager, staff, city attorney, city contractors and consultants, business partners, and others sharing in, and striving to achieve, the city's mission. I will enhance my knowledge and ability to contribute value to the city as a board or committee member by keeping abreast of issues and trends that could affect the city through reading, continuing education and training. I will study policies and issues affecting the city, and will attend training programs if required by the city. My continuing goal will be to improve my performance as a board or committee member. I will value and assist my fellow board or committee members by exchanging ideas, concerns, and knowledge through lawful means of communication. I will help build positive community support for the city's mission and the policies established by the city council. I will support and advocate for my beliefs, but will remain open to understanding the views of others. I recognize that I share in the responsibility for all city decisions that my respective board makes and will accept the will of the majority. Page 5 of 6Cape Canaveral, FL Code of Ordinances 5/10/2016about:blank (q) As a board or committee member, I will always hold the best interests of the citizens of the city and the public health, safety and welfare of the community in the highest regard. I will seek to provide appropriate leadership that nurtures and motivates city citizens to be stakeholders in the affairs and achievements of the city. I will be accountable to the city council for violations of this code of conduct. (Ord. No. 13-2011, § 2, 12-20-11) Secs. 2-173—2-180. - Reserved. DIVISION 2. - RESERVED Footnotes: --- (12) --- Editor's note—Ord. No. 13-2011, § 2, adopted Dec. 20, 2011, deleted div. 2, which pertained to beautification board and derived from Code 1981, §§ 251.01—251.05; Ord. No. 48-93, § 1, adopted Jan. 4, 1994; and Ord. No. 12-2003, § 2, adopted July 1, 2003. Secs. 2-181—2-205. - Reserved. [12] Page 6 of 6Cape Canaveral, FL Code of Ordinances 5/10/2016about:blank FLORIDA COMMISSION ON ETHICS GUIDE to the SUNSHINE AMENDMENT and CODE of ETHICS for Public Officers and Employees _____________________________2018 State of Florida COMMISSION ON ETHICS   Michelle Anchors, Chair  Ft. Walton Beach    Michael Cox, Vice Chair  Trinity    Jason David Berger  Palm City    Daniel Brady, PH.D.  Miami Shores    Matthew J. Carson  Tallahassee    Guy W. Norris  Lake City    Kimberly Bonder Rezanka  Cocoa      Virlindia Doss  Executive Director  P.O. Drawer 15709  Tallahassee, FL 32317‐5709  www.ethics.state.fl.us  (850) 488‐7864*    *Please direct all requests for information to this number.  TABLE OF CONTENTS       I. HISTORY OF FLORIDA’S ETHICS LAWS ...................................................................................... 1   II. ROLE OF THE COMMISSION ON ETHICS .................................................................................. 1   III. THE ETHICS LAWS ..................................................................................................................... 2    A. PROHIBITED ACTIONS OR CONDUCT .................................................................................. 2     1. Solicitation or Acceptance of Gifts .................................................................................. 2     2. Unauthorized Compensation .......................................................................................... 3     3. Misuse of Public Position ................................................................................................ 3     4. Disclosure or Use of Certain Information........................................................................ 3     5. Solicitation or Acceptance of Honoraria ......................................................................... 4    B. PROHIBITED EMPLOYMENT AND  .. BUSINESS RELATIONSHIPS.......................................... 4     1. Doing Business With One’s Agency ................................................................................. 4     2. Conflicting Employment or Contractual Relationship ..................................................... 5     3. Exemptions ...................................................................................................................... 5     4. Additional Exemption ...................................................................................................... 6     5. Lobbying State Agencies by Legislators........................................................................... 6     6. Employees Holding Office ............................................................................................... 6     7. Professional & Occupational Licensing Board Members ................................................ 6     8. Contractual Services: Prohibited Employment ............................................................... 7     9. Local Government Attorneys .......................................................................................... 7     10. Dual Public Employment ............................................................................................... 7    C. RESTRICTIONS ON APPOINTING, EMPLOYING, AND CONTRACTING      WITH RELATIVES .................................................................................................................. 7     1. Anti‐Nepotism Law .......................................................................................................... 7     2. Additional Restrictions .................................................................................................... 8    D. POST OFFICEHOLDING & EMPLOYMENT (REVOLVING DOOR) RESTRICTIONS ................................ 8     1. Lobbying By Former Legislators, Statewide Elected Officers,           and Appointed State Officers ........................................................................................... 8     2. Lobbying By Former State Employees ............................................................................. 8     3. Additional Restrictions on Former State Employees ...................................................... 9     4. Lobbying By Former Local Government Officers and Employees ................................... 9    E. VOTING CONFLICTS OF INTEREST ..................................................................................... 10      F. DISCLOSURES .................................................................................................................... 11     1. Form 1 ‐ Limited Financial Disclosure ........................................................................... 11     2. Form 1F ‐ Final Form 1................................................................................................... 14     3. Form 2 ‐ Quarterly Client Disclosure ............................................................................. 14     4. Form 6 ‐ Full and Public Disclosure ............................................................................... 15     5. Form 6F ‐ Final Form 6................................................................................................... 16     6. Form 9 ‐ Quarterly Gift Disclosure ................................................................................ 16     7. Form 10 ‐ Annual Disclosure of Gifts from Governmental Entities and             Direct Support Organizations and Honorarium Event‐Related Expenses ..................... 16     8. Form 30 ‐ Donor’s Quarterly Gift Disclosure ................................................................. 17     9. Forms 1X and 6X – Amendments .................................................................................. 18    IV. AVAILABILITY OF FORMS ........................................................................................................ 18     V.  PENALTIES.......................................................................................................................... 18    A. For Violations of the Code of Ethics .................................................................................. 18    B. For Violations by Candidates ............................................................................................. 18    C. For Violations by Former Officers and Employees ............................................................ 19    D. For Lobbyists and Others ................................................................................................... 19    E. Felony Convictions: Forfeiture of Retirement Benefits ..................................................... 19    F. Automatic Penalties for Failure to File Annual Disclosure ................................................. 20    VI. ADVISORY OPINIONS .............................................................................................................. 20    A. Who Can Request an Opinion ............................................................................................ 20    B. How to Request an Opinion ............................................................................................... 20    C. How to Obtain Published Opinions .................................................................................... 20   VII. COMPLAINTS .......................................................................................................................... 20    A. Citizen Involvement ........................................................................................................... 20    B. Referrals ............................................................................................................................. 21    C. Confidentiality .................................................................................................................... 21    D. How the Complaint Process Works ................................................................................... 21    E. Dismissal of Complaint at Any Stage of Disposition .......................................................... 22    F. Statute of Limitations ......................................................................................................... 22  VIII. EXECUTIVE BRANCH LOBBYING ............................................................................................. 23    IX. WHISTLE‐BLOWER’S ACT ....................................................................................................... 23     X.  ADDITIONAL INFORMATION ............................................................................................. 24    XI.  ONLINE TRAINING ............................................................................................................. 24        1    I.  HISTORY OF FLORIDA’S ETHICS LAWS     Florida has been a leader among the states in establishing ethics standards for public officials and  recognizing the right of citizens to protect the public trust against abuse. Our state Constitution was  revised in 1968 to require a code of ethics, prescribed by law, for all state employees and non‐judicial  officers prohibiting conflict between public duty and private interests.     Florida’s first successful constitutional initiative resulted in the adoption of the Sunshine  Amendment in 1976, providing additional constitutional guarantees concerning ethics in government.  In the area of enforcement, the Sunshine Amendment requires that there be an independent  commission (the Commission on Ethics) to investigate complaints concerning breaches of public trust  by public officers and employees other than judges.     The Code of Ethics for Public Officers and Employees is found in Chapter 112 (Part III) of the Florida  Statutes. Foremost among the goals of the Code is to promote the public interest and maintain the  respect of the people for their government. The Code is also intended to ensure that public officials  conduct themselves independently and impartially, not using their offices for private gain other than  compensation provided by law. While seeking to protect the integrity of government, the Code also  seeks to avoid the creation of unnecessary barriers to public service.     Criminal penalties, which initially applied to violations of the Code, were eliminated in 1974 in favor  of administrative enforcement. The Legislature created the Commission on Ethics that year “to serve  as guardian of the standards of conduct” for public officials, state and local. Five of the Commission’s  nine members are appointed by the Governor, and two each are appointed by the President of the  Senate and Speaker of the House of Representatives. No more than five Commission members may be  members of the same political party, and none may be lobbyists, or hold any public employment during  their two‐year terms of office. A chair is selected from among the members to serve a one‐year term  and may not succeed himself or herself.    II. ROLE OF THE COMMISSION ON ETHICS     In addition to its constitutional duties regarding the investigation of complaints, the Commission:    • Renders advisory opinions to public officials;  • Prescribes forms for public disclosure;  • Prepares mailing lists of public officials subject to financial disclosure for use by Supervisors of  Elections and the Commission in distributing forms and notifying delinquent filers;  • Makes recommendations to disciplinary officials when appropriate for violations of ethics and  disclosure laws, since it does not impose penalties;    2    • Administers the Executive Branch Lobbyist Registration and Reporting Law;  • Maintains financial disclosure filings of constitutional officers and state officers and employees; and,  • Administers automatic fines for public officers and employees who fail to timely file required annual  financial disclosure.  III. THE ETHICS LAWS     The ethics laws generally consist of two types of provisions, those prohibiting certain actions or  conduct and those requiring that certain disclosures be made to the public. The following descriptions  of these laws have been simplified in an effort to provide notice of their requirements. Therefore, we  suggest that you also review the wording of the actual law. Citations to the appropriate laws are in  brackets.      The laws summarized below apply generally to all public officers and employees, state and local,  including members of advisory bodies. The principal exception to this broad coverage is the exclusion  of judges, as they fall within the jurisdiction of the Judicial Qualifications Commission.     Public Service Commission (PSC) members and employees, as well as members of the PSC  Nominating Council, are subject to additional ethics standards that are enforced by the Commission  on Ethics under Chapter 350, Florida Statutes. Further, members of the governing boards of charter  schools are subject to some of the provisions of the Code of Ethics [Sec. 1002.33(26), Fla. Stat.], as are  the officers, directors, chief executive officers and some employees of business entities that serve as  the chief administrative or executive officer or employee of a political subdivision. [Sec. 112.3136, Fla.  Stat.].    A. PROHIBITED ACTIONS OR CONDUCT    1. Solicitation and Acceptance of Gifts     Public officers, employees, local government attorneys, and candidates are prohibited from  soliciting or accepting anything of value, such as a gift, loan, reward, promise of future employment,  favor, or service that is based on an understanding that their vote, official action, or judgment would  be influenced by such gift. [Sec. 112.313(2), Fla. Stat.]     Persons required to file financial disclosure FORM 1 or FORM 6 (see Part III F of this brochure), and  state procurement employees, are prohibited from soliciting any gift from a political committee,  lobbyist who has lobbied the official or his or her agency within the past 12 months, or the partner,  firm, employer, or principal of such a lobbyist or from a vendor doing business with the official’s  agency. [Sec. 112.3148, Fla. Stat.]      3     Persons required to file FORM 1 or FORM 6, and state procurement employees are prohibited from  directly or indirectly accepting a gift worth more than $100 from such a lobbyist, from a partner, firm,  employer, or principal of the lobbyist, or from a political committee or vendor doing business with  their agency. [Sec.112.3148, Fla. Stat.]     However, effective in 2006 and notwithstanding Sec. 112.3148, Fla. Stat., no Executive Branch  lobbyist or principal shall make, directly or indirectly, and no Executive Branch agency official who files  FORM 1 or FORM 6 shall knowingly accept, directly or indirectly, any expenditure made for the  purpose of lobbying.  [Sec. 112.3215, Fla. Stat.] Typically, this would include gifts valued at less than  $100 that formerly were permitted under Section 112.3148, Fla. Stat.  Similar rules apply to members  and employees of the Legislature. However, these laws are not administered by the Commission on  Ethics. [Sec. 11.045, Fla. Stat.]     Also, effective May 1, 2013, persons required to file Form 1 or Form 6, and state procurement  employees and members of their immediate families, are prohibited from accepting any gift from a  political committee. [Sec. 112.31485, Fla. Stat.]    2. Unauthorized Compensation     Public officers or employees, local government attorneys, and their spouses and minor children are  prohibited from accepting any compensation, payment, or thing of value when they know, or with the  exercise of reasonable care should know, that it is given to influence a vote or other official action.  [Sec. 112.313(4), Fla. Stat.]    3. Misuse of Public Position     Public officers and employees, and local government attorneys are prohibited from corruptly using  or attempting to use their official positions or the resources thereof to obtain a special privilege or  benefit for themselves or others. [Sec. 112.313(6), Fla. Stat.]    4. Disclosure or Use of Certain Information     Public officers and employees and local government attorneys are prohibited from disclosing or  using information not available to the public and obtained by reason of their public position, for the  personal benefit of themselves or others. [Sec. 112.313(8), Fla. Stat.]              4    5. Solicitation or Acceptance of Honoraria     Persons required to file financial disclosure FORM 1 or FORM 6 (see Part III F of this brochure), and  state procurement employees, are prohibited from soliciting honoraria related to their public offices  or duties. [Sec. 112.3149, Fla. Stat.]     Persons required to file FORM 1 or FORM 6, and state procurement employees, are prohibited from  knowingly accepting an honorarium from a political committee, lobbyist who has lobbied the person’s  agency within the past 12 months, or the partner, firm, employer, or principal of such a lobbyist, or  from a vendor doing business with the official’s agency. However, they may accept the payment of  expenses related to an honorarium event from such individuals or entities, provided that the expenses  are disclosed. See Part III F of this brochure. [Sec. 112.3149, Fla. Stat.]     Lobbyists and their partners, firms, employers, and principals, as well as political committees and  vendors, are prohibited from giving an honorarium to persons required to file FORM 1 or FORM 6 and  to state procurement employees. Violations of this law may result in fines of up to $5,000 and  prohibitions against lobbying for up to two years. [Sec. 112.3149, Fla. Stat.]     However, notwithstanding Sec. 112.3149, Fla. Stat., no Executive Branch or legislative lobbyist or  principal shall make, directly or indirectly, and no Executive Branch agency official who files FORM 1  or FORM 6 shall knowingly accept, directly or indirectly, any expenditure made for the purpose of  lobbying. [Sec. 112.3215, Fla. Stat.] This may include honorarium event related expenses that formerly  were permitted under Sec. 112.3149, Fla. Stat. Similar rules apply to members and employees of the  Legislature. However, these laws are not administered by the Commission on Ethics. [Sec. 11.045, Fla.  Stat.]    B. PROHIBITED EMPLOYMENT AND BUSINESS RELATIONSHIPS    1. Doing Business With One’s Agency      (a) A public employee acting as a purchasing agent, or public officer acting in an official capacity,  is prohibited from purchasing, renting, or leasing any realty, goods, or services for his or her agency  from a business entity in which the officer or employee or his or her spouse or child owns more than  a 5% interest. [Sec. 112.313(3), Fla. Stat.]     (b) A public officer or employee, acting in a private capacity, also is prohibited from renting,  leasing, or selling any realty, goods, or services to his or her own agency if the officer or employee is a  state officer or employee, or, if he or she is an officer or employee of a political subdivision, to that  subdivision or any of its agencies. [Sec. 112.313(3), Fla. Stat.]      5     2. Conflicting Employment or Contractual Relationship     (a) A public officer or employee is prohibited from holding any employment or contract with any  business entity or agency regulated by or doing business with his or her public agency. [Sec. 112.313(7),  Fla. Stat.]     (b) A public officer or employee also is prohibited from holding any employment or having a  contractual relationship which will pose a frequently recurring conflict between the official’s private  interests and public duties or which will impede the full and faithful discharge of the official’s public  duties. [Sec. 112.313(7), Fla. Stat.]      (c)  Limited exceptions to this prohibition have been created in the law for legislative bodies, certain  special tax districts, drainage districts, and persons whose professions or occupations qualify them to  hold their public positions. [Sec. 112.313(7)(a) and (b), Fla. Stat.]     3. Exemptions—Pursuant to Sec. 112.313(12), Fla. Stat., the prohibitions against doing business  with one’s agency and having conflicting employment may not apply:     (a) When the business is rotated among all qualified suppliers in a city or county.     (b) When the business is awarded by sealed, competitive bidding and neither the official nor his  or her spouse or child have attempted to persuade agency personnel to enter the contract. NOTE:  Disclosure of the interest of the official, spouse, or child and the nature of the business must be filed  prior to or at the time of submission of the bid on Commission FORM 3A with the Commission on Ethics  or Supervisor of Elections, depending on whether the official serves at the state or local level.     (c) When the purchase or sale is for legal advertising, utilities service, or for passage on a common  carrier.     (d) When an emergency purchase must be made to protect the public health, safety, or welfare.     (e) When the business entity is the only source of supply within the political subdivision and there  is full disclosure of the official’s interest to the governing body on Commission FORM 4A.     (f) When the aggregate of any such transactions does not exceed $500 in a calendar year.     (g) When the business transacted is the deposit of agency funds in a bank of which a county, city,  or district official is an officer, director, or stockholder, so long as agency records show that the  governing body has determined that the member did not favor his or her bank over other qualified  banks.    6     (h) When the prohibitions are waived in the case of ADVISORY BOARD MEMBERS by the appointing  person or by a two‐thirds vote of the appointing body (after disclosure on Commission FORM 4A).     (i) When the public officer or employee purchases in a private capacity goods or services, at a  price and upon terms available to similarly situated members of the general public, from a business  entity which is doing business with his or her agency.   (j) When the public officer or employee in a private capacity purchases goods or services from a  business entity which is subject to the regulation of his or her agency where the price and terms of the  transaction are available to similarly situated members of the general public and the officer or  employee makes full disclosure of the relationship to the agency head or governing body prior to the  transaction.    4. Additional Exemptions     No elected public officer is in violation of the conflicting employment prohibition when employed  by a tax exempt organization contracting with his or her agency so long as the officer is not directly or  indirectly compensated as a result of the contract, does not participate in any way in the decision to  enter into the contract, abstains from voting on any matter involving the employer, and makes certain  disclosures. [Sec. 112.313(15), Fla. Stat.]  A qualified blind trust established pursuant to Sec.  112.31425, Fla. Stat., may afford an official protection from conflicts of interest arising from assets  placed in the trust.     5. Legislators Lobbying State Agencies     A member of the Legislature is prohibited from representing another person or entity for  compensation during his or her term of office before any state agency other than judicial tribunals.  [Art. II, Sec. 8(e), Fla. Const., and Sec. 112.313(9), Fla. Stat.]    6. Employees Holding Office     A public employee is prohibited from being a member of the governing body which serves as his or  her employer. [Sec. 112.313(10), Fla. Stat.]    7. Professional and Occupational Licensing Board Members     An officer, director, or administrator of a state, county, or regional professional or occupational  organization or association, while holding such position, may not serve as a member of a state  examining or licensing board for the profession or occupation. [Sec. 112.313(11), Fla. Stat.]        7    8. Contractual Services: Prohibited Employment     A state employee of the executive or judicial branch who participates in the decision‐making  process involving a purchase request, who influences the content of any specification or procurement  standard, or who renders advice, investigation, or auditing, regarding his or her agency’s contract for  services, is prohibited from being employed with a person holding such a contract with his or her  agency. [Sec. 112.3185(2), Fla. Stat.]     9. Local Government Attorneys     Local government attorneys, such as the city attorney or county attorney, and their law firms are  prohibited from representing private individuals and entities before the unit of local government  which they serve.  A local government attorney cannot recommend or otherwise refer to his or her  firm legal work involving the local government unit unless the attorney’s contract authorizes or  mandates the use of that firm. [Sec. 112.313(16), Fla. Stat.]    10. Dual Public Employment     Candidates and elected officers are prohibited from accepting public employment if they know or  should know it is being offered for the purpose of influence. Further, public employment may not be  accepted unless the position was already in existence or was created without the anticipation of the  official’s interest, was publicly advertised, and the officer had to meet the same qualifications and go  through the same hiring process as other applicants.  For elected public officers already holding public  employment, no promotion given for the purpose of influence may be accepted, nor may promotions  that are inconsistent with those given other similarly situated employees. [Sec. 112.3125, Fla. Stat.]    C. RESTRICTIONS ON APPOINTING, EMPLOYING, AND CONTRACTING WITH RELATIVES    1. Anti‐Nepotism Law     A public official is prohibited from seeking for a relative any appointment, employment, promotion,  or advancement in the agency in which he or she is serving or over which the official exercises  jurisdiction or control. No person may be appointed, employed, promoted, or advanced in or to a  position in an agency if such action has been advocated by a related public official who is serving in or  exercising jurisdiction or control over the agency; this includes relatives of members of collegial  government bodies. NOTE: This prohibition does not apply to school districts (except as provided in  Sec. 1012.23, Fla. Stat.), community colleges and state universities, or to appointments of boards,  other than those with land‐planning or zoning responsibilities, in municipalities of fewer than 35,000  residents. Also, the approval of budgets does not constitute “jurisdiction or control” for the purposes    8    of this prohibition.  This provision does not apply to volunteer emergency medical, firefighting, or  police service providers. [Sec. 112.3135, Fla. Stat.]    2. Additional Restrictions     A state employee of the executive or judicial branch or the PSC is prohibited from directly or  indirectly procuring contractual services for his or her agency from a business entity of which a relative  is an officer, partner, director, or proprietor, or in which the employee, or his or her spouse, or children  own more than a 5% interest. [Sec. 112.3185(6), Fla. Stat.]    D. POST OFFICE HOLDING AND EMPLOYMENT (REVOLVING DOOR) RESTRICTIONS    1. Lobbying by Former Legislators, Statewide Elected Officers, and Appointed State Officers     A member of the Legislature or a statewide elected or appointed state official is prohibited for two  years following vacation of office from representing another person or entity for compensation before  the government body or agency of which the individual was an officer or member. Former members  of the Legislature are also prohibited for two years from lobbying the executive branch. [Art. II, Sec.  8(e), Fla. Const. and Sec. 112.313(9), Fla. Stat.]    2. Lobbying by Former State Employees     Certain employees of the executive and legislative branches of state government are prohibited  from personally representing another person or entity for compensation before the   agency with which they were employed for a period of two years after leaving their positions, unless  employed by another agency of state government. [Sec. 112.313(9), Fla. Stat.] These employees  include the following:    (a) Executive and legislative branch employees serving in the Senior Management Service and  Selected Exempt Service, as well as any person employed by the Department of the Lottery having  authority over policy or procurement.     (b) Persons serving in the following position classifications: the Auditor General; the director of  the Office of Program Policy Analysis and Government Accountability (OPPAGA); the Sergeant at Arms  and Secretary of the Senate; the Sergeant at Arms and Clerk of the House of Representatives; the  executive director and deputy executive director of the Commission on Ethics; an executive director,  staff director, or deputy staff director of each joint committee, standing committee, or select  committee of the Legislature; an executive director, staff director, executive assistant, legislative  analyst, or attorney serving in the Office of the President of the Senate, the Office of the Speaker of  the House of Representatives, the Senate Majority Party Office, the Senate Minority Party Office, the    9    House Majority Party Office, or the House Minority Party Office; the Chancellor and Vice‐Chancellors  of the State University System; the general counsel to the Board of Regents; the president, vice  presidents, and deans of each state university; any person hired on a contractual basis and having the  power normally conferred upon such persons, by whatever title; and any person having the power  normally conferred upon the above positions.     This prohibition does not apply to a person who was employed by the Legislature or other agency  prior to July 1, 1989; who was a defined employee of the State University System or the Public Service  Commission who held such employment on December 31, 1994; or who reached normal retirement  age and retired by July 1, 1991.  It does apply to OPS employees.     PENALTIES:  Persons found in violation of this section are subject to the penalties contained in the  Code (see PENALTIES, Part V) as well as a civil penalty in an amount equal to the compensation which  the person received for the prohibited conduct. [Sec. 112.313(9)(a)5, Fla. Stat.]    3. Additional Restrictions on Former State Employees     A former executive or judicial branch employee or PSC employee is prohibited from having  employment or a contractual relationship, at any time after retirement or termination of employment,  with any business entity (other than a public agency) in connection with a contract in which the  employee participated personally and substantially by recommendation or decision while a public  employee. [Sec. 112.3185(3), Fla. Stat.]     A former executive or judicial branch employee or PSC employee who has retired or terminated  employment is prohibited from having any employment or contractual relationship for two years with  any business entity (other than a public agency) in connection with a contract for services which was  within his or her responsibility while serving as a state employee. [Sec.112.3185(4), Fla. Stat.]     Unless waived by the agency head, a former executive or judicial branch employee or PSC employee  may not be paid more for contractual services provided by him or her to the former agency during the  first year after leaving the agency than his or her annual salary before leaving. [Sec. 112.3185(5), Fla.  Stat.]     These prohibitions do not apply to PSC employees who were so employed on or before Dec. 31,  1994.     4. Lobbying by Former Local Government Officers and Employees     A person elected to county, municipal, school district, or special district office is prohibited from  representing another person or entity for compensation before the government body or agency of    10    which he or she was an officer for two years after leaving office. Appointed officers and employees of  counties, municipalities, school districts, and special districts may be subject to a similar restriction by  local ordinance or resolution. [Sec. 112.313(13) and (14), Fla. Stat.]    E. VOTING CONFLICTS OF INTEREST      State public officers are prohibited from voting in an official capacity on any measure which they know  would inure to their own special private gain or loss. A state public officer who abstains, or who votes on a  measure which the officer knows would inure to the special private gain or loss of any principal by whom he  or she is retained, of the parent organization or subsidiary or sibling of a corporate principal by which he or  she is retained, of a relative, or of a business associate, must make every reasonable effort to file a  memorandum of voting conflict with the recording secretary in advance of the vote. If that is not possible,  it must be filed within 15 days after the vote occurs.  The memorandum must disclose the nature of the  officer’s interest in the matter.     No county, municipal, or other local public officer shall vote in an official capacity upon any measure  which would inure to his or her special private gain or loss, or which the officer knows would inure to the  special private gain or loss of any principal by whom he or she is retained, of the parent organization or  subsidiary or sibling of a corporate principal by which he or she is retained, of a relative, or of a business  associate. The officer must publicly announce the nature of his or her interest before the vote and must file  a memorandum of voting conflict on Commission Form 8B with the meeting’s recording officer within 15  days after the vote occurs disclosing the nature of his or her interest in the matter. However, members of  community redevelopment agencies and district officers elected on a one‐acre, one‐vote basis are not  required to abstain when voting in that capacity.     No appointed state or local officer shall participate in any matter which would inure to the officer’s  special private gain or loss, the special private gain or loss of any principal by whom he or she is  retained, of the parent organization or subsidiary or sibling of a corporate principal by which he or she  is retained, of a relative, or of a business associate, without first disclosing the nature of his or her  interest in the matter. The memorandum of voting conflict (Commission Form 8A or 8B) must be filed  with the meeting’s recording officer, be provided to the other members of the agency, and be read  publicly at the next meeting.     If the conflict is unknown or not disclosed prior to the meeting, the appointed official must orally  disclose the conflict at the meeting when the conflict becomes known. Also, a written memorandum  of voting conflict must be filed with the meeting’s recording officer within 15 days of the disclosure  being made and must be provided to the other members of the agency, with the disclosure being read  publicly at the next scheduled meeting. [Sec. 112.3143, Fla. Stat.]      11     A qualified blind trust established pursuant to Sec. 112.31425, Fla. Stat., may afford an official  protection from voting conflicts of interest arising from assets placed in the trust.     F. DISCLOSURES     Conflicts of interest may occur when public officials are in a position to make decisions that affect  their personal financial interests. This is why public officers and employees, as well as candidates who  run for public office, are required to publicly disclose their financial interests. The disclosure process  serves to remind officials of their obligation to put the public interest above personal considerations.  It also helps citizens to monitor the considerations of those who spend their tax dollars and participate  in public policy decisions or administration.     All public officials and candidates do not file the same degree of disclosure; nor do they all file at  the same time or place. Thus, care must be taken to determine which disclosure forms a particular  official or candidate is required to file.     The following forms are described below to set forth the requirements of the various disclosures  and the steps for correctly providing the information in a timely manner.    1. FORM 1 ‐ Limited Financial Disclosure    Who Must File:     Persons required to file FORM 1 include all state officers, local officers, candidates for local elective  office, and specified state employees as defined below (other than those officers who are required by  law to file FORM 6).     STATE OFFICERS include:    1) Elected public officials not serving in a political subdivision of the state and any person appointed  to fill a vacancy in such office, unless required to file full disclosure on Form 6.    2) Appointed members of each board, commission, authority, or council having statewide jurisdiction,  excluding members of solely advisory bodies; but including judicial nominating commission members;  directors of Enterprise Florida, Scripps Florida Funding Corporation, and CareerSource Florida, and  members of the Council on the Social Status of Black Men and Boys; the Executive Director, governors,  and senior managers of Citizens Property Insurance Corporation; governors and senior managers of   Florida Workers’ Compensation Joint Underwriting Association, board members of the Northeast  Florida Regional Transportation Commission, and members of the board of Triumph Gulf Coast, Inc.;    12    members of the board of Florida is for Veterans, Inc.; and members of the Technology Advisory Council  within the Agency for State Technology.      3) The Commissioner of Education, members of the State Board of Education, the Board of Governors,  local boards of trustees and presidents of state universities, and members of the Florida Prepaid College  Board.     LOCAL OFFICERS include:    1) Persons elected to office in any political subdivision (such as municipalities, counties, and special  districts) and any person appointed to fill a vacancy in such office, unless required to file full disclosure  on Form 6.    2) Appointed members of the following boards, councils, commissions, authorities, or other bodies of  any county, municipality, school district, independent special district, or other political subdivision: the  governing body of the subdivision; a community college or junior college district board of trustees; a  board having the power to enforce local code provisions; a planning or zoning board, board of  adjustments or appeals, community redevelopment agency board, or other board having the power to  recommend, create, or modify land planning or zoning within the political subdivision, except for citizen  advisory committees, technical coordinating committees, and similar groups who only have the power  to make recommendations to planning or zoning boards, except for representatives of a military  installation acting on behalf of all military installations within that jurisdiction; a pension board or  retirement board empowered to invest pension or retirement funds or to determine entitlement to or  amount of a pension or other retirement benefit.    3) Any other appointed member of a local government board who is required to file a statement of  financial interests by the appointing authority or the enabling legislation, ordinance, or resolution  creating the board.    4) Persons holding any of these positions in local government: mayor; county or city manager; chief  administrative employee or finance director of a county, municipality, or other political subdivision;  county or municipal attorney; chief county or municipal building inspector; county or municipal water  resources coordinator; county or municipal pollution control director; county or municipal  environmental control director; county or municipal administrator with power to grant or deny a land  development permit; chief of police; fire chief; municipal clerk; appointed district school  superintendent; community college president; district medical examiner; purchasing agent (regardless  of title) having the authority to make any purchase exceeding $20,000 for the local governmental unit.    5) Members of governing boards of charter schools operated by a city or other public entity.      13    6)  The officers, directors, and chief executive officer of a corporation, partnership, or other business  entity that is serving as the chief administrative or executive officer or employee of a political  subdivision, and any business entity employee who is acting as the chief administrative or executive  officer or employee of the political subdivision. [Sec. 112.3136, Fla. Stat.]     SPECIFIED STATE EMPLOYEE includes:    1) Employees in the Office of the Governor or of a Cabinet member who are exempt from the Career  Service System, excluding secretarial, clerical, and similar positions.    2) The following positions in each state department, commission, board, or council: secretary or state  surgeon general, assistant or deputy secretary, executive director, assistant or deputy executive  director, and anyone having the power normally conferred upon such persons, regardless of title.    3) The following positions in each state department or division: director, assistant or deputy director,  bureau chief, assistant bureau chief, and any person having the power normally conferred upon such  persons, regardless of title.    4) Assistant state attorneys, assistant public defenders, criminal conflict and civil regional counsel,  assistant criminal conflict and civil regional counsel, public counsel, full‐time state employees serving  as counsel or assistant counsel to a state agency, judges of compensation claims, administrative law  judges, and hearing officers.    5) The superintendent or director of a state mental health institute established for training and  research in the mental health field, or any major state institution or facility established for corrections,  training, treatment, or rehabilitation.    6) State agency business managers, finance and accounting directors, personnel officers, grant  coordinators, and purchasing agents (regardless of title) with power to make a purchase exceeding  $20,000.    7) The following positions in legislative branch agencies: each employee (other than those employed  in maintenance, clerical, secretarial, or similar positions and legislative assistants exempted by the  presiding officer of their house); and each employee of the Commission on Ethics.    What Must Be Disclosed:     FORM 1 requirements are set forth fully on the form. In general, this includes the reporting person’s  sources and types of financial interests, such as the names of employers and addresses of real property  holdings. NO DOLLAR VALUES ARE REQUIRED TO BE LISTED. In addition, the form requires the    14    disclosure of certain relationships with, and ownership interests in, specified types of businesses such  as banks, savings and loans, insurance companies, and utility companies.  When to File:     CANDIDATES for elected local office must file FORM 1 together with and at the same time they file  their qualifying papers.     STATE and LOCAL OFFICERS and SPECIFIED STATE EMPLOYEES are required to file disclosure by July  1 of each year. They also must file within thirty days from the date of appointment or the beginning of  employment. Those appointees requiring Senate confirmation must file prior to confirmation.    Where to File:     Each LOCAL OFFICER files FORM 1 with the Supervisor of Elections in the county in which he or she  permanently resides.     A STATE OFFICER or SPECIFIED STATE EMPLOYEE files with the Commission on Ethics. [Sec.  112.3145, Fla. Stat.]    2. FORM 1F ‐ Final Form 1 Limited Financial Disclosure     FORM 1F is the disclosure form required to be filed within 60 days after a public officer or employee  required to file FORM 1 leaves his or her public position.  The form covers the disclosure period  between January 1 and the last day of office or employment within that year.    3. FORM 2 ‐ Quarterly Client Disclosure     The state officers, local officers, and specified state employees listed above, as well as elected  constitutional officers, must file a FORM 2 if they or a partner or associate of their professional firm  represent a client for compensation before an agency at their level of government.     A FORM 2 disclosure includes the names of clients represented by the reporting person or by any  partner or associate of his or her professional firm for a fee or commission before agencies at the  reporting person’s level of government. Such representations do not include appearances in  ministerial matters, appearances before judges of compensation claims, or representations on behalf  of one’s agency in one’s official capacity. Nor does the term include the preparation and filing of forms  and applications merely for the purpose of obtaining or transferring a license, so long as the issuance  of the license does not require a variance, special consideration, or a certificate of public convenience  and necessity.      15    When to File:     This disclosure should be filed quarterly, by the end of the calendar quarter following the calendar  quarter during which a reportable representation was made. FORM 2 need not be filed merely to  indicate that no reportable representations occurred during the preceding quarter; it should be filed  ONLY when reportable representations were made during the quarter.    Where To File:     LOCAL OFFICERS file with the Supervisor of Elections of the county in which they permanently  reside.     STATE OFFICERS and SPECIFIED STATE EMPLOYEES file with the Commission on Ethics. [Sec.  112.3145(4), Fla. Stat.]    4. FORM 6 ‐ Full and Public Disclosure    Who Must File:     Persons required by law to file FORM 6 include all elected constitutional officers and candidates  for such office; the mayor and members of the city council and candidates for these offices in  Jacksonville; the Duval County Superintendent of Schools; judges of compensation claims (pursuant to  Sec. 440.442, Fla. Stat.); members of the Florida Housing Finance Corporation Board and members of  expressway authorities, transportation authorities (except the Jacksonville Transportation Authority),  bridge authority, or toll authorities created pursuant to Ch. 348 or 343, or 349, or other general law.    What Must be Disclosed:     FORM 6 is a detailed disclosure of assets, liabilities, and sources of income over $1,000 and their  values, as well as net worth. Officials may opt to file their most recent income tax return in lieu of  listing sources of income but still must disclose their assets, liabilities, and net worth. In addition, the  form requires the disclosure of certain relationships with, and ownership interests in, specified types  of businesses such as banks, savings and loans, insurance companies, and utility companies.    When and Where To File:     Incumbent officials must file FORM 6 annually by July 1 with the Commission on Ethics.  CANDIDATES must file with the officer before whom they qualify at the time of qualifying. [Art. II, Sec.  8(a) and (i), Fla. Const., and Sec. 112.3144, Fla. Stat.]      16    5. FORM 6F ‐ Final Form 6 Full and Public Disclosure     This is the disclosure form required to be filed within 60 days after a public officer or employee  required to file FORM 6 leaves his or her public position.  The form covers the disclosure period  between January 1 and the last day of office or employment within that year.     6. FORM 9 ‐ Quarterly Gift Disclosure     Each person required to file FORM 1 or FORM 6, and each state procurement employee, must file a  FORM 9, Quarterly Gift Disclosure, with the Commission on Ethics on the last day of any calendar quarter  following the calendar quarter in which he or she received a gift worth more than $100, other than gifts  from relatives, gifts prohibited from being accepted, gifts primarily associated with his or her business or  employment, and gifts otherwise required to be disclosed. FORM 9 NEED NOT BE FILED if no such gift was  received during the calendar quarter.     Information to be disclosed includes a description of the gift and its value, the name and address of  the donor, the date of the gift, and a copy of any receipt for the gift provided by the donor. [Sec. 112.3148,  Fla. Stat.]    7. FORM 10 ‐ Annual Disclosure of Gifts from Government Agencies and Direct‐Support Organizations and  Honorarium Event Related Expenses     State government entities, airport authorities, counties, municipalities, school boards, water  management districts, and the South Florida Regional Transportation Authority, may give a gift worth  more than $100 to a person required to file FORM 1 or FORM 6, and to state procurement employees, if  a public purpose can be shown for the gift. Also, a direct‐support organization for a governmental entity  may give such a gift to a person who is an officer or employee of that entity. These gifts are to be reported  on FORM 10, to be filed by July 1.     The governmental entity or direct‐support organization giving the gift must provide the officer or  employee with a statement about the gift no later than March 1 of the following year. The officer or  employee then must disclose this information by filing a statement by July 1 with his or her annual  financial disclosure that describes the gift and lists the donor, the date of the gift, and the value of the  total gifts provided during the calendar year. State procurement employees file their statements with  the Commission on Ethics. [Sec. 112.3148, Fla. Stat.]     In addition, a person required to file FORM 1 or FORM 6, or a state procurement employee, who  receives expenses or payment of expenses related to an honorarium event from someone who is  prohibited from giving him or her an honorarium, must disclose annually the name, address, and  affiliation of the donor, the amount of the expenses, the date of the event, a description of the    17    expenses paid or provided, and the total value of the expenses on FORM 10. The donor paying the  expenses must provide the officer or employee with a statement about the expenses within 60 days  of the honorarium event.      The disclosure must be filed by July 1, for expenses received during the previous calendar year,  with the officer’s or employee’s FORM 1 or FORM 6. State procurement employees file their  statements with the Commission on Ethics. [Sec. 112.3149, Fla. Stat.]     However, notwithstanding Sec. 112.3149, Fla. Stat., no executive branch or legislative lobbyist or  principal shall make, directly or indirectly, and no executive branch agency official or employee who  files FORM 1 or FORM 6 shall knowingly accept, directly or indirectly, any expenditure made for the  purpose of lobbying.  This may include gifts or honorarium event related expenses that formerly were  permitted under Sections 112.3148 and 112.3149. [Sec. 112.3215, Fla. Stat.] Similar prohibitions apply  to legislative officials and employees. However, these laws are not administered by the Commission  on Ethics. [Sec. 11.045, Fla. Stat.] In addition, gifts, which include anything not primarily related to  political activities authorized under ch. 106, are prohibited from political committees. [Sec. 112.31485  Fla. Stat.]    8. FORM 30 ‐ Donor’s Quarterly Gift Disclosure     As mentioned above, the following persons and entities generally are prohibited from giving a gift  worth more than $100 to a reporting individual (a person required to file FORM 1 or FORM 6) or to a state  procurement employee: a political committee; a lobbyist who lobbies the reporting individual’s or  procurement employee’s agency, and the partner, firm, employer, or principal of such a lobbyist; and  vendors. If such person or entity makes a gift worth between $25 and $100 to a reporting individual or  state procurement employee (that is not accepted in behalf of a governmental entity or charitable  organization), the gift should be reported on FORM 30. The donor also must notify the recipient at the  time the gift is made that it will be reported.      The FORM 30 should be filed by the last day of the calendar quarter following the calendar quarter in  which the gift was made. If the gift was made to an individual in the legislative branch, FORM 30 should  be filed with the Lobbyist Registrar. [See page 35 for address.] If the gift was to any other reporting  individual or state procurement employee, FORM 30 should be filed with the Commission on Ethics.     However, notwithstanding Section 112.3148, Fla. Stat., no executive branch lobbyist or principal shall  make, directly or indirectly, and no executive branch agency official or employee who files FORM 1 or  FORM 6 shall knowingly accept, directly or indirectly, any expenditure made for the purpose of lobbying.   This may include gifts that formerly were permitted under Section 112.3148.  [Sec. 112.3215, Fla. Stat.]  Similar prohibitions apply to legislative officials and employees. However, these laws are not administered    18    by the Commission on Ethics. [Sec. 11.045, Fla. Stat.] In addition, gifts from political committees are  prohibited. [Sec. 112.31485, Fla. Stat.]    9.  FORM 1X AND FORM 6X ‐ Amendments to Form 1 and Form 6     These forms are provided for officers or employees to amend their previously filed Form 1 or Form 6.    IV.   AVAILABILITY OF FORMS     LOCAL OFFICERS and EMPLOYEES who must file FORM 1 annually will be sent the form by mail from the  Supervisor of Elections in the county in which they permanently reside not later than JUNE 1 of each year.  Newly elected and appointed officials or employees should contact the heads of their agencies for copies  of the form or download it from www.ethics.state.fl.us, as should those persons who are required to file  their final disclosure statements within 60 days of leaving office or employment.     ELECTED CONSTITUTIONAL OFFICERS, OTHER STATE OFFICERS, and SPECIFIED STATE EMPLOYEES who  must file annually FORM 1 or 6 will be sent these forms by mail from the Commission on Ethics by JUNE 1  of each year. Newly elected and appointed officers and employees should contact the heads of their  agencies or the Commission on Ethics for copies of the form or download it from www.ethics.state.fl.us, as  should those persons who are required to file their final disclosure statements within 60 days of leaving  office or employment.     Any person needing one or more of the other forms described here may also obtain them from a  Supervisor of Elections or from the Commission on Ethics, P.O. Drawer 15709, Tallahassee, Florida 32317‐ 5709.  They are also available on the Commission’s website: www.ethics.state.fl.us.    V.   PENALTIES     A. Non‐criminal Penalties for Violation of the Sunshine Amendment and the Code of Ethics     There are no criminal penalties for violation of the Sunshine Amendment and the Code of Ethics.  Penalties for violation of these laws may include: impeachment, removal from office or employment,  suspension, public censure, reprimand, demotion, reduction in salary level, forfeiture of no more than  one‐third salary per month for no more than twelve months, a civil penalty not to exceed $10,000, and  restitution of any pecuniary benefits received, and triple the value of a gift from a political committee.     B. Penalties for Candidates     CANDIDATES for public office who are found in violation of the Sunshine Amendment or the Code  of Ethics may be subject to one or more of the following penalties: disqualification from being on the    19    ballot, public censure, reprimand, or a civil penalty not to exceed $10,000, and triple the value of a gift  received from a political committee.     C. Penalties for Former Officers and Employees     FORMER PUBLIC OFFICERS or EMPLOYEES who are found in violation of a provision applicable to  former officers or employees or whose violation occurred prior to such officer’s or employee’s leaving  public office or employment may be subject to one or more of the following penalties: public censure  and reprimand, a civil penalty not to exceed $10,000, and restitution of any pecuniary benefits  received, and triple the value of a gift received from a political committee.     D. Penalties for Lobbyists and Others     An executive branch lobbyist who has failed to comply with the Executive Branch Lobbying  Registration law (see Part VIII) may be fined up to $5,000, reprimanded, censured, or prohibited from  lobbying executive branch agencies for up to two years. Lobbyists, their employers, principals,  partners, and firms, and political committees and committees of continuous existence who give a  prohibited gift or honorarium or fail to comply with the gift reporting requirements for gifts worth  between $25 and $100, may be penalized by a fine of not more than $5,000 and a prohibition on  lobbying, or employing a lobbyist to lobby, before the agency of the public officer or employee to  whom the gift was given for up to two years. Any agent or person acting on behalf of a political  committee giving a prohibited gift is personally liable for a civil penalty of up to triple the value of the  gift.     Executive Branch lobbying firms that fail to timely file their quarterly compensation reports may  be fined $50 per day per principal for each day the report is late, up to a maximum fine of $5,000 per  report.     E. Felony Convictions: Forfeiture of Retirement Benefits     Public officers and employees are subject to forfeiture of all rights and benefits under the  retirement system to which they belong if convicted of certain offenses. The offenses include  embezzlement or theft of public funds; bribery; felonies specified in Chapter 838, Florida Statutes;  impeachable offenses; and felonies committed with intent to defraud the public or their public agency.  [Sec. 112.3173, Fla. Stat.]              20     F. Automatic Penalties for Failure to File Annual Disclosure     Public officers and employees required to file either Form 1 or Form 6 annual financial disclosure  are subject to automatic fines of $25 for each day late the form is filed after September 1, up to a  maximum penalty of $1,500. [Sec. 112.3144 and 112.3145, Fla. Stat.]    VI.  ADVISORY OPINIONS     Conflicts of interest may be avoided by greater awareness of the ethics laws on the part of public  officials and employees through advisory assistance from the Commission on Ethics.     A. Who Can Request an Opinion     Any public officer, candidate for public office, or public employee in Florida who is in doubt about  the applicability of the standards of conduct or disclosure laws to himself or herself, or anyone who  has the power to hire or terminate another public employee, may seek an advisory opinion from the  Commission about himself or herself or that employee.      B. How to Request an Opinion     Opinions may be requested by letter presenting a question based on a real situation and including  a detailed description of the situation. Opinions are issued by the Commission and are binding on the  conduct of the person who is the subject of the opinion, unless material facts were omitted or misstated  in the request for the opinion. Published opinions will not bear the name of the persons involved unless  they consent to the use of their names; however, the request and all information pertaining to it is a  public record, made available to the Commission and to members of the public in advance of the  Commission’s consideration of the question.     C. How to Obtain Published Opinions     All of the Commission’s opinions are available for viewing or download at its website:   www.ethics.state.fl.us.     VII.  COMPLAINTS     A. Citizen Involvement     The Commission on Ethics cannot conduct investigations of alleged violations of the Sunshine  Amendment or the Code of Ethics unless a person files a sworn complaint with the Commission alleging  such violation has occurred, or a referral is received, as discussed below.    21     If you have knowledge that a person in government has violated the standards of conduct or  disclosure laws described above, you may report these violations to the Commission by filing a sworn  complaint on the form prescribed by the Commission and available for download at  www.ethics.state.fl.us. The Commission is unable to take action based on learning of such misdeeds  through newspaper reports, telephone calls, or letters.     You can obtain a complaint form (FORM 50), by contacting the Commission office at the address  or phone number shown on the inside front cover of this booklet, or you can download it from the  Commission’s website:   www.ethics.state.fl.us.      B. Referrals     The Commission may accept referrals from: the Governor, the Florida Department of Law  Enforcement, a State Attorney, or a U.S. Attorney.  A vote of six of the Commission’s nine members is  required to proceed on such a referral.     C. Confidentiality     The complaint or referral, as well as all proceedings and records relating thereto, is confidential  until the accused requests that such records be made public or until the matter reaches a stage in the  Commission’s proceedings where it becomes public. This means that unless the Commission receives  a written waiver of confidentiality from the accused, the Commission is not free to release any  documents or to comment on a complaint or referral to members of the public or press, so long as the  complaint or referral remains in a confidential stage.    A COMPLAINT OR REFERRAL MAY NOT BE FILED WITH RESPECT TO A CANDIDATE ON THE DAY OF THE  ELECTION, OR WITHIN THE 30 CALENDAR DAYS PRECEDING THE ELECTION DATE, UNLESS IT IS BASED  ON PERSONAL INFORMATION OR INFORMATION OTHER THAN HEARSAY.      D. How the Complaint Process Works     Complaints which allege a matter within the Commission’s jurisdiction are assigned a tracking  number and Commission staff forwards a copy of the original sworn complaint to the accused within  five working days of its receipt. Any subsequent sworn amendments to the complaint also are  transmitted within five working days of their receipt.     Once a complaint is filed, it goes through three procedural stages under the Commission’s rules. The  first stage is a determination of whether the allegations of the complaint are legally sufficient: that is,  whether they indicate a possible violation of any law over which the Commission has jurisdiction. If the    22    complaint is found not to be legally sufficient, the Commission will order that the complaint be  dismissed without investigation, and all records relating to the complaint will become public at that  time.      In cases of very minor financial disclosure violations, the official will be allowed an opportunity to  correct or amend his or her disclosure form. Otherwise, if the complaint is found to be legally sufficient,  a preliminary investigation will be undertaken by the investigative staff of the Commission. The second  stage of the Commission’s proceedings involves this preliminary investigation and a decision by the  Commission as to whether there is probable cause to believe that there has been a violation of any of  the ethics laws. If the Commission finds no probable cause to believe there has been a violation of the  ethics laws, the complaint will be dismissed and will become a matter of public record. If the  Commission finds probable cause to believe there has been a violation of the ethics laws, the complaint  becomes public and usually enters the third stage of proceedings. This stage requires the Commission  to decide whether the law was actually violated and, if so, whether a penalty should be recommended.  At this stage, the accused has the right to request a public hearing (trial) at which evidence is presented,  or the Commission may order that such a hearing be held. Public hearings usually are held in or near  the area where the alleged violation occurred.     When the Commission concludes that a violation has been committed, it issues a public report of its  findings and may recommend one or more penalties to the appropriate disciplinary body or official.     When the Commission determines that a person has filed a complaint with knowledge that the  complaint contains one or more false allegations or with reckless disregard for whether the complaint  contains false allegations, the complainant will be liable for costs plus reasonable attorney’s fees  incurred by the person complained against. The Department of Legal Affairs may bring a civil action to  recover such fees and costs, if they are not paid voluntarily within 30 days.      E. Dismissal of Complaints At Any Stage of Disposition     The Commission may, at its discretion, dismiss any complaint at any stage of disposition should it  determine that the public interest would not be served by proceeding further, in which case the  Commission will issue a public report stating with particularity its reasons for the dismissal. [Sec.  112.324(12), Fla. Stat.]      F. Statute of Limitations     All sworn complaints alleging a violation of the Sunshine Amendment or the Code of Ethics must be  filed with the Commission within five years of the alleged violation or other breach of the public trust. Time  starts to run on the day AFTER the violation or breach of public trust is committed. The statute of limitations    23    is tolled on the day a sworn complaint is filed with the Commission. If a complaint is filed and the statute  of limitations has run, the complaint will be dismissed. [Sec. 112.3231, Fla. Stat.]    VIII. EXECUTIVE BRANCH LOBBYING      Any person who, for compensation and on behalf of another, lobbies an agency of the executive  branch of state government with respect to a decision in the area of policy or procurement may be  required to register as an executive branch lobbyist. Registration is required before lobbying an agency  and is renewable annually. In addition, each lobbying firm must file a compensation report with the  Commission for each calendar quarter during any portion of which one or more of the firm’s lobbyists  were registered to represent a principal.  As noted above, no executive branch lobbyist or principal can  make, directly or indirectly, and no executive branch agency official or employee who files FORM 1 or  FORM 6 can knowingly accept, directly or indirectly, any expenditure made for the purpose of lobbying.  [Sec. 112.3215, Fla. Stat.]      Paying an executive branch lobbyist a contingency fee based upon the outcome of any specific  executive branch action, and receiving such a fee, is prohibited. A violation of this prohibition is a first  degree misdemeanor, and the amount received is subject to forfeiture. This does not prohibit sales  people from receiving a commission. [Sec. 112.3217, Fla. Stat.]     Executive branch departments, state universities, community colleges, and water management  districts are prohibited from using public funds to retain an executive branch (or legislative branch)  lobbyist, although these agencies may use full‐time employees as lobbyists. [Sec. 11.062, Fla. Stat.]     Online registration and filing is available at www.floridalobbyist.gov. Additional information  about the executive branch lobbyist registration system may be obtained by contacting the Lobbyist  Registrar at the following address:    Executive Branch Lobbyist Registration  Room G‐68, Claude Pepper Building  111 W. Madison Street  Tallahassee, FL 32399‐1425  Phone: 850/922‐4987    IX.  WHISTLE‐BLOWER’S ACT     In 1986, the Legislature enacted a “Whistle‐blower’s Act” to protect employees of agencies and  government contractors from adverse personnel actions in retaliation for disclosing information in a  sworn complaint alleging certain types of improper activities.  Since then, the Legislature has revised  this law to afford greater protection to these employees.     24     While this language is contained within the Code of Ethics, the Commission has no jurisdiction or  authority to proceed against persons who violate this Act. Therefore, a person who has disclosed  information alleging improper conduct governed by this law and who may suffer adverse  consequences as a result should contact one or more of the following:  the Office of the Chief  Inspector General in the Executive Office of the Governor; the Department of Legal Affairs; the  Florida Commission on Human Relations; or a private attorney.  [Sec. 112.3187 ‐ 112.31895, Fla.  Stat.]    X.  ADDITIONAL INFORMATION     As mentioned above, we suggest that you review the language used in each law for a more  detailed understanding of Florida’s ethics laws. The “Sunshine Amendment” is Article II, Section 8, of  the Florida Constitution. The Code of Ethics for Public Officers and Employees is contained in Part III  of Chapter 112, Florida Statutes.     Additional information about the Commission’s functions and interpretations of these laws may be  found in Chapter 34 of the Florida Administrative Code, where the Commission’s rules are published,  and in The Florida Administrative Law Reports, which until 2005 published many of the Commission’s  final orders. The Commission’s rules, orders, and opinions also are available at www.ethics.state.fl.us.     If you are a public officer or employee concerned about your obligations under these laws, the staff  of the Commission will be happy to respond to oral and written inquiries by providing information  about the law, the Commission’s interpretations of the law, and the Commission’s procedures.    XI.  TRAINING      Constitutional officers and elected municipal officers are required to receive a total of four hours  training, per calendar year, in the area of ethics, public records, and open meetings. The Commission  on Ethics does not track compliance or certify providers.     Visit the training page on the Commission’s website for up‐to‐date rules, opinions, audio/video  training, and opportunities for live training conducted by Commission staff. A comprehensive online  training course addressing Florida’s Code of Ethics, as well as Sunshine Law, and Public Records Act is  available via a link on the Commission’s homepage.  4~BROWN, GARGANESE, WEISS & D'AGRESTA, P.A. ~ Attornrys at Lzw 111 N. Orange ,\ve., Suite 2000 P.O. Box 2873 Katherine W. Latorre Board Certified City. County & Local Government Law Orlando, Florida 32802-2873 Phone {407) 425-9566 Fax (407) 425-9596 klatorrc@orlandolaw.net QUASI-JUDICIAL PROCEEDINGS A. General/y • Quasi-judicial actions result in an application of poliry. • Compare with legislative decisions, which result in the actual formation ef poliry. • Generally, appointed boards usually perform quasi-judicial tasks; however, whether an action is quasi-judicial depends on the nature ef the action itself. • It is essential to the proper conduct and operation of government that public officials, including quasi-judicial boards, be independent, impartial and that public office is not used for private gain. See §112.311 (1), Fla. Stat. • "Quasi-judicial" boards are required to make decisions in an unbiased and impartial manner. Seminole Entertainment, Inc. v. City <if Casselberry, 811 So. 2d 693 (Fla. 5rh DCA 2001). The presiding officer should be judicial in attitude and demeanor, and free from prejudgment and from zeal for or against the licensee, permittee, or applicant. • Examples of quasi-judicial proceedings include decisions made by the City Council and various appointed boards, including, but not limited to decisions about: 1. Zoning and rezoning; 2. Variances; 3. Special Exceptions; Ft. Lauderdale (954) 670-1979 •Kissimmee (321) 402-0144 •Cocoa (866) 425-9566 Website: www.orlandolaw.net • Email: firm@odandolaw.net 4. Waivers; and 5. License revocations. • Quasi-judicial decisions must be based on substantial, competent evidence. 1. Quasi-judicial boards do not have the power to ignore, invalidate or declare unenforceable the legislative criteria they use in making quasi- judicial detenninations. 2., Quasi-judicial boards must apply the codes and ordinances, even if the Board disagrees with the Code. B. Quasi-Judicial Policies and Procedures 1. Must meet basic due process requirements. Due process requires that applicants/interested parties be provided: a. Notice of proceedings; b. Opportunity to be heard; c. Opportunity to present evidence; d. Opportunity to cross-examine witnesses; and e. Information of the facts on which the quasi-judicial board makes its decision. See Jennings v. Dade County, 589 So. 2d 1337 (Fla. 3d DCA 1991), rev. denied 598 So. 2d 75 (Fla. 1992). i. NOTICE: Notice of public meetings, including quasi-judicial hearings, are required pursuant to section 286.0105, Florida Statutes; Notice must include affected parties/applicant, and oftentimes include surrounding property owners; Notice may also be provided by posting the affected property; 2 posting at city hall, on the city's website, mass mailing. ii. EVIDENCE: Quasi-judicial proceedings are not controlled by strict rules of evidence or procedure. However, as previously noted, quasi- judicial decisions must be based upon competent substantial evidence. Competent, substantial evidence is defined as "evidence a reasonable mind would accept as adequate to support a conclusion ... [fjor the action to be sustained, it must be reasonably based in the evidence presented" Lee County v. Sunbelt Equities, II, Ltd Partnership, 61 9 So. 2d 996 (Fla. 2d DCA 1993). Examples of competent, substantial evidence include, but are not limited to: (1) Testimony of interested parties on relevant issues (must be more than bare allegations or objections); (2) Expert testimony; (3) Staff reports; and ( 4) Physical evidence, such as photographs, diagrams, drawings and plats. (5) Quasi-judicial board members may also use their own personal knowledge in deciding a specific case before the Board or Commission. However, such information should be recited in and made part of the record in a timely manner which provides opportunity for refutation by interested parties. Legal or technical objections may be raised regarding the admissibility of evidence at hearings. C. Conduct of Hearing The following process represents the conduct of a typical quasi-judicial 3 proceeding: 1. Introduction by staff; 2. Applicant's case; 3. Supporter's case; 4. Objector's case; 5. Other interested parties' participation; 6. Optional comments by professional staff; 7. Rebuttal of applicant; 8. Deliberation and questions by the Board; and 9. Final determination by the Board. D. The Record The minutes of all quasi-judicial hearings must be recorded for purposes of compliance with section 286.011 (2), Florida Statutes. However, the minutes need not be a verbatim transcript of the meeting. Instead, the minutes can be a brief summary of the meeting. Op. Att). Gen. Fla. 8447 (1984). 1. Any person wishing a verbatim transcript or recording of a public meeting must ensure that such verbatim recording is made. See §§286.0105, Fla. Stat. 2. Any public officer who violates the terms of section 286.011, Florida Statutes, could be guilty of a non-criminal infraction and punishable with a fine not to exceed $500. 3. Any person who is a member of a board or commission, who knowingly violates the provisions of Chapter 286, Florida Statutes, by attending a meeting not held in compliance with the provisions of Chapter 286 is guilty of a misdemeanor in the second degree, which carries the possibility of confinement in jail for up to 60 days and a fine of up to $500. § 286.011 (3)(b), Fla. Stat. 4 E. Ex Parle Communications Ex parte communications are one-sided, off-the-record communications to a decision maker without notice to, or contestation by, an adverse party. 1. The requirement that applicants be informed of all the facts upon which a commission or quasi-judicial board acts, precludes any ex parte communications between commission or board members and interested parties. The courts look down on such communications and provide that officers avoid all such contacts. See Jennings v. Dade County, 589 So. 2d 1337 (Fla. 3d DCA 1991), revdenied590 So. 2d 75 (Fla. 1992). 2. If an ex parte communication occurs, the commission or board member must disclose the communication on the record. However, such disclosures are still questionable because the adverse party may not have an opportunity to cross-examine the party(ies) that provided the information to the commission or board member. 3. A city may adopt an ordinance or resolution removing the presumption of prejudice from ex parte communications with local public officials by establishing a process to disclose ex parte communications pursuant to section 286.0115(1)(a), Florida Statutes, or by adopting an alternative process for such disclosure. F. Final Order 1. When a municipality denies an application for a development permit, the municipality shall give written notice to the applicant. The notice must include a citation to the applicable portions of an ordinance, rule, statute, or other legal authority for the denial of the permit. § 166.033, Fla. Stat. 2. Although not required under Florida law, prudence suggests that the quasi-judicial board should issue a written final order after approval of the order by a majority vote of the Board. As with a denial, a final order of approval should contain specific findings of fact and conclusions of law indicating the factual and legal basis for the motion that should then be 5 made part of the record. 3. By not entering such orders, a city or county does little to facilitate judicial review, nor to bolster its own decisions. See Broward County v. G.B. V. International, Lid., 787 So. 2d 838 (Fla. 2001). 6 100 Polk Avenue, Cape Canaveral, FL 32920 P.O. Box 326 321-868-1220 x207 321-868-1248 City Clerk’s Office Memorandum To: City Council City Employees required to file a “Form 1” financial disclosure Board of Adjustment Members Code Enforcement Board Members Construction Board of Adjustment & Appeals Members Planning and Zoning Board Members From: Mia Goforth, City Clerk Re: Gifts and the Code of Ethics ____________________________________________________________________________ Gifts are an important element of the State Code of Ethics for Public Officers, and Employees1. There are several sets of standards that may apply to you. Because you serve in a position that requires filling a Form 1 financial disclosure, you are considered to be a “reporting individual,” and must comply with the Code of Ethics’ gift and honorarium standards. In addition, City Charter Section 7.01 requires Officials and employees be governed by the State Code of Ethics. The Code of Ethics contains two sets of standards that apply to Form 1 filers who serve in local government. First, like all public officers and employees, you are prohibited: from soliciting or accepting anything of value if it is based upon the understanding that your official action or judgment would be influenced;2 and from accepting anything of value if you know, or, with exercise of reasonable care, should know, that it was given to influence an action in which you were expected to participate officially.3 Secondly, you are subject to the gift and honoraria laws in the Code of Ethics. These gift laws primarily address gifts4 and honoraria5 from certain donors (a lobbyist6 who has tried to influence your agency within the past 12 months, the principal or employer of that lobbyist, the lobbyist’s firm and partners of the lobbyist).7 1 Found in Part III, Chapter 112, Florida Statutes. 2 Sec. 112.313(2), Fla. Stat. 3 Sec. 112.313(4), Fla. Stat. 4 Defined in Sec. 112.312(12), Fla. Stat. 5 Defined in Sec. 112.3149(1), Fla. Stat 6 “Lobbyist” is defined in Sec. 112.3148(2)(d), Fla. Stat., to include anyone who was paid to influence the governmental decision-making of your agency, within the past 12 months. Therefore, the law applies not just to registered “lobbyists,” but also to lawyers, salespeople and anyone else who receives compensation for trying to influence any decision of your agency. 7 “Political committees” and “committees of continuous existence” under the elections laws also are in this group of prohibited donors. Page 2 of 2 There are two basic prohibitions: (1) you should not solicit any gift for personal benefit (regardless of value) from any of these donors,8 and(2) you should not accept a gift worth more than $100.00 given directly or indirectly by any of these donors.9 Gifts worth more than $100.00 that are not prohibited (and that are not reported elsewhere by law) should be disclosed on a quarterly basis, using CE Form 9.10 The only exception to this reporting requirement is for gifts from “relatives,” a group that is broadly defined under the law.11 Gifts from relatives also are not prohibited, regardless of value. Honoraria and honorarium-event related expenses from these donors are limited and may be required to be disclosed.12 The laws referenced here and further information about the ethics laws are available on the Commission on Ethics’ website: www.ethics.state.fl.us. If you have questions concerning Florida’s gifts laws and reporting requirements, please contact the staff of the Ethics Commission at 850-488-7864. 8 If it is for the personal benefit of any reporting individual, State “procurement employee,” or a member of any reporting individual’s or procurement employee’s immediate family. See Sec. 112.3148(3), Fla. Stat. 9 Gifts to governmental entities and charities are subject to particular standards (see Sec. 112.3148(4) and (5), Fla. Stat). Gifts worth more than $100.00 having a public purpose from certain governmental entities and gifts from direct support organizations may be accepted but must be reported, under Sec. 112.3148(6), Fla. Stat. 10 See Sec. 112.3148(8), Fla. Stat. 11 See Sec. 112.312(21), Fla. Stat. 12 See Sec. 112.3149, Fla. Stat. Select Year:   2017 Go The 2017 Florida Statutes Title X PUBLIC OFFICERS, EMPLOYEES, AND RECORDS Chapter 112 PUBLIC OFFICERS AND EMPLOYEES: GENERAL PROVISIONS View Entire Chapter 112.3143 Voting conflicts.— (1) As used in this section: (a) “Principal by whom retained” means an individual or entity, other than an agency as defined in s. 112.312(2), that for compensation, salary, pay, consideration, or similar thing of value, has permitted or directed another to act for the individual or entity, and includes, but is not limited to, one’s client, employer, or the parent, subsidiary, or sibling organization of one’s client or employer. (b) “Public officer” includes any person elected or appointed to hold office in any agency, including any person serving on an advisory body. (c) “Relative” means any father, mother, son, daughter, husband, wife, brother, sister, father-in-law, mother-in-law, son-in-law, or daughter-in-law. (d) “Special private gain or loss” means an economic benefit or harm that would inure to the officer, his or her relative, business associate, or principal, unless the measure affects a class that includes the officer, his or her relative, business associate, or principal, in which case, at least the following factors must be considered when determining whether a special private gain or loss exists: 1. The size of the class affected by the vote. 2. The nature of the interests involved. 3. The degree to which the interests of all members of the class are affected by the vote. 4. The degree to which the officer, his or her relative, business associate, or principal receives a greater benefit or harm when compared to other members of the class. The degree to which there is uncertainty at the time of the vote as to whether there would be any economic benefit or harm to the public officer, his or her relative, business associate, or principal and, if so, the nature or degree of the economic benefit or harm must also be considered. (2)(a) A state public officer may not vote on any matter that the officer knows would inure to his or her special private gain or loss. Any state public officer who abstains from voting in an official capacity upon any measure that the officer knows would inure to the officer’s special private gain or loss, or who votes in an official capacity on a measure that he or she knows would inure to the special private gain or loss of any principal by whom the officer is retained or to the parent organization or subsidiary of a corporate principal by which the officer is retained other than an agency as defined in s. 112.312(2); or which the officer knows would inure to the special private gain or loss of a relative or business associate of the public officer, shall make every reasonable effort to disclose the nature of his or her interest as a public record in a memorandum filed with the person responsible for recording the minutes of the meeting, who shall incorporate the memorandum in the minutes. If it is not possible for the state public officer to file a memorandum before the vote, the memorandum must be filed with the person responsible for recording the minutes of the meeting no later than 15 days after the vote. (b) A member of the Legislature may satisfy the disclosure requirements of this section by filing a disclosure form created pursuant to the rules of the member’s respective house if the member discloses the information required by this subsection. (3)(a) No county, municipal, or other local public officer shall vote in an official capacity upon any measure which would inure to his or her special private gain or loss; which he or she knows would inure to the special private gain or loss of any principal by whom he or she is retained or to the parent organization or subsidiary of a corporate principal by which he or she is retained, other than an agency as defined in s. 112.312(2); or which he or she knows would inure to the special private gain or loss of a relative or business associate of the public officer. Such public officer shall, prior to the vote being taken, publicly state to the assembly the nature of the officer’s interest in the matter from which he or she is abstaining from voting and, within 15 days after the vote occurs, disclose the nature of his or her interest as a public record in a memorandum filed with the person responsible for recording the minutes of the meeting, who shall incorporate the memorandum in the minutes. (b) However, a commissioner of a community redevelopment agency created or designated pursuant to s. 163.356 or s. 163.357, or an officer of an independent special tax district elected on a one-acre, one-vote basis, is not prohibited from voting, when voting in said capacity. (4) No appointed public officer shall participate in any matter which would inure to the officer’s special private gain or loss; which the officer knows would inure to the special private gain or loss of any principal by whom he or she is retained or to the parent organization or subsidiary of a corporate principal by which he or she is retained; or which he or she knows would inure to the special private gain or loss of a relative or business associate of the public officer, without first disclosing the nature of his or her interest in the matter. (a) Such disclosure, indicating the nature of the conflict, shall be made in a written memorandum filed with the person responsible for recording the minutes of the meeting, prior to the meeting in which consideration of the matter will take place, and shall be incorporated into the minutes. Any such memorandum shall become a public record upon filing, shall immediately be provided to the other members of the agency, and shall be read publicly at the next meeting held subsequent to the filing of this written memorandum. (b) In the event that disclosure has not been made prior to the meeting or that any conflict is unknown prior to the meeting, the disclosure shall be made orally at the meeting when it becomes known that a conflict exists. A written memorandum disclosing the nature of the conflict shall then be filed within 15 days after the oral disclosure with the person responsible for recording the minutes of the meeting and shall be incorporated into the minutes of the meeting at which the oral disclosure was made. Any such memorandum shall become a public record upon filing, shall immediately be provided to the other members of the agency, and shall be read publicly at the next meeting held subsequent to the filing of this written memorandum. (c) For purposes of this subsection, the term “participate” means any attempt to influence the decision by oral or written communication, whether made by the officer or at the officer’s direction. (5) If disclosure of specific information would violate confidentiality or privilege pursuant to law or rules governing attorneys, a public officer, who is also an attorney, may comply with the disclosure requirements of this section by disclosing the nature of the interest in such a way as to provide the public with notice of the conflict. (6) Whenever a public officer or former public officer is being considered for appointment or reappointment to public office, the appointing body shall consider the number and nature of the memoranda of conflict previously filed under this section by said officer. History.—s. 6, ch. 75-208; s. 2, ch. 84-318; s. 1, ch. 84-357; s. 2, ch. 86-148; s. 5, ch. 91-85; s. 3, ch. 94-277; s. 1408, ch. 95-147; s. 43, ch. 99-2; s. 6, ch. 2013-36. Copyright © 1995-2018 The Florida Legislature • Privacy Statement • Contact Us FORM 8B MEMORANDUM OF VOTING CONFLICT FOR COUNTY, MUNICIPAL, AND OTHER LOCAL PUBLIC OFFICERS CE FORM 8B - EFF. 11/2013 PAGE 1 Adopted by reference in Rule 34-7.010(1)(f), F.A.C. LAST NAME—FIRST NAME—MIDDLE NAME MAILING ADDRESS CITY COUNTY DATE ON WHICH VOTE OCCURRED NAME OF BOARD, COUNCIL, COMMISSION, AUTHORITY, OR COMMITTEE THE BOARD, COUNCIL, COMMISSION, AUTHORITY OR COMMITTEE ONWHICH I SERVE IS A UNIT OF: ‰ CITY ‰ COUNTY ‰ OTHER LOCAL AGENCY NAME OF POLITICAL SUBDIVISION: MY POSITION IS:‰ ELECTIVE ‰ APPOINTIVE WHO MUST FILE FORM 8B This form is for use by any person serving at the county, city, or other local level of government on an appointed or elected board, council, commission, authority, or committee. It applies to members of advisory and non-advisory bodies who are presented with a voting conflict of interest under Section 112.3143, Florida Statutes. Your responsibilities under the law when faced with voting on a measure in which you have a conflict of interest will vary greatly depending on whether you hold an elective or appointive position. For this reason, please pay close attention to the instructions on this form before completing and filing the form. INSTRUCTIONS FOR COMPLIANCE WITH SECTION 112.3143, FLORIDA STATUTES A person holding elective or appointive county, municipal, or other local public office MUST ABSTAIN from voting on a measure which would inure to his or her special private gain or loss. Each elected or appointed local officer also MUST ABSTAIN from knowingly voting on a measure which would inure to the special gain or loss of a principal (other than a government agency) by whom he or she is retained (including the parent, subsidiary, or sibling organization of a principal by which he or she is retained); to the special private gain or loss of a relative; or to the special private gain or loss of a business associate. Commissioners of community redevelopment agencies (CRAs) under Sec. 163.356 or 163.357, F.S., and officers of independent special tax districts elected on a one-acre, one-vote basis are not prohibited from voting in that capacity. For purposes of this law, a “relative” includes only the officer’s father, mother, son, daughter, husband, wife, brother, sister, father-in-law, mother-in-law, son-in-law, and daughter-in-law. A “business associate” means any person or entity engaged in or carrying on a business enterprise with the officer as a partner, joint venturer, coowner of property, or corporate shareholder (where the shares of the corporation are not listed on any national or regional stock exchange). * * * * * * * * * * * * * * * * ELECTED OFFICERS: In addition to abstaining from voting in the situations described above, you must disclose the conflict: PRIOR TO THE VOTE BEING TAKEN by publicly stating to the assembly the nature of your interest in the measure on which you are abstaining from voting; and WITHIN 15 DAYS AFTER THE VOTE OCCURS by completing and filing this form with the person responsible for recording the minutes of the meeting, who should incorporate the form in the minutes. * * * * * * * * * * * * * * * * APPOINTED OFFICERS: Although you must abstain from voting in the situations described above, you are not prohibited by Section 112.3143 from otherwise participating in these matters. However, you must disclose the nature of the conflict before making any attempt to influence the decision, whether orally or in writing and whether made by you or at your direction. IF YOU INTEND TO MAKE ANY ATTEMPT TO INFLUENCE THE DECISION PRIOR TO THE MEETING AT WHICH THE VOTE WILL BE TAKEN: • You must complete and file this form (before making any attempt to influence the decision) with the person responsible for recording the minutes of the meeting, who will incorporate the form in the minutes. (Continued on page 2) CE FORM 8B - EFF. 11/2013 PAGE 2 Adopted by reference in Rule 34-7.010(1)(f), F.A.C. DISCLOSURE OF LOCAL OFFICER'S INTEREST I, _________________________________________, hereby disclose that on ______________________________________, 20 ____ : (a) A measure came or will come before my agency which (check one or more) ___ inured to my special private gain or loss; ___ inured to the special gain or loss of my business associate, _______________________________________________________ ; ___ inured to the special gain or loss of my relative,_________________________________________________________________ ; ___ inured to the special gain or loss of ________________________________________________________________________ , by whom I am retained; or ___ inured to the special gain or loss of _____________________________________________________________________ , which is the parent subsidiary, or sibling organization or subsidiary of a principal which has retained me. (b) The measure before my agency and the nature of my conflicting interest in the measure is as follows: If disclosure of specific information would violate confidentiality or privilege pursuant to law or rules governing attorneys, a public officer, who is also an attorney, may comply with the disclosure requirements of this section by disclosing the nature of the interest in such a way as to provide the public with notice of the conflict. ___________________________________________________ _______________________________________________ Date Filed Signature NOTICE: UNDER PROVISIONS OF FLORIDA STATUTES §112.317, A FAILURE TO MAKE ANY REQUIRED DISCLOSURE CONSTITUTES GROUNDS FOR AND MAY BE PUNISHED BY ONE OR MORE OF THE FOLLOWING: IMPEACHMENT, REMOVAL OR SUSPENSION FROM OFFICE OR EMPLOYMENT, DEMOTION, REDUCTION IN SALARY, REPRIMAND, OR A CIVIL PENALTY NOT TO EXCEED $10,000. APPOINTED OFFICERS (continued) • A copy of the form must be provided immediately to the other members of the agency. • The form must be read publicly at the next meeting after the form is filed. IF YOU MAKE NO ATTEMPT TO INFLUENCE THE DECISION EXCEPT BY DISCUSSION AT THE MEETING: • You must disclose orally the nature of your conflict in the measure before participating. • You must complete the form and file it within 15 days after the vote occurs with the person responsible for recording the minutes of the meeting, who must incorporate the form in the minutes. A copy of the form must be provided immediately to the other members of the agency, and the form must be read publicly at the next meeting after the form is filed. Parliamentary Procedure Making Meetings Work 1. Effective meetings require planning in advance, both on the part of the person who chairs them and of the people who participate. 2. Do not have a meeting unless it is necessary. 3. Don't engage in political game playing or parliamentary maneuvering. Members must commit themselves to the group purpose. 4. Listen to what others at the meeting have to say. 5. Make sure you understand the reason for a meeting and do your homework in accordance with this understanding. 6. Actively engage in the discussion. 7. Recognize that five kinds of knowledge are all needed for a successful meeting participant:  Knowledge of the subject matter at hand  Knowledge of parliamentary rules of order  Knowledge of rhetoric-the power to persuade  Knowledge of problem solving and decision making  Knowledge of human social-emotional dynamics 8. Be sure the purpose of each meeting, and each item on the agenda, is clear to the members:  To share ideas and information only  To brief members before action  To generate new ideas  To make a decision  To make a recommendation 9. Be sensitive to the physical, informational, and social needs of others. 10. Suggest committee work when an issue is too big for the group or the group hasn't adequately considered the topic. Demand hard work and good reports from the committee. Parliamentary Procedure Outline Page 2 of 5 Basic Principles 1. Parliamentary procedure exists to facilitate the transaction of business and to promote cooperation and harmony. 2. All members have equal rights, privileges, and obligations.  The majority has the right to decide.  The minority has rights that must be protected. 3. A quorum must be present for the group to act. 4. Full and free discussion of every motion considered is a basic right. 5. Only one question at a time can be considered at any given time. 6. Members have the right to know at all times what the immediately pending question is, and to have it restated before a vote is taken. 7. No member can speak until recognized by the chair. 8. No one can speak a second time on the same question as long as another wants to speak a first time. 9. The chair should be strictly impartial. Handling a motion Three steps by which a motion is brought before the group: 1. A member makes a motion. 2. Another member seconds the motion. 3. The chair states the question on the motion. Parliamentary Procedure Outline Page 3 of 5 Three steps in the consideration of a motion: 1. The members debate the motion (unless no member claims the floor for that purpose). 2. The chair puts the question to a vote. a. The chair restates the question. b. The chair takes the vote: i. "All in favor of the motion say aye." ii. "Those opposed, say no." 3. The chair announces the result of the vote. A complete announcement should include: a. Report on the voting itself, stating which side prevailed (and giving the count if a count prevailed). b. Declaration that the motion is adopted or lost. c. Statement indicating the effect of the vote or ordering its execution. d. Where applicable, announcement of the next item of business or stating the question of the next motion that consequently comes up for a vote. Voting Basic Methods of Voting: Voice vote A vote by voice is the regular method of voting on any question that does not require more than a majority vote for its adoption. Rising vote Used principally when a voice vote has produced an inconclusive result and as the normal method of voting on motions requiring a two-thirds vote, members indicate their vote by standing. Show of hands As an alternative to the voice vote or as a way to verify an inconclusive result, members show their vote by raising their hand. A vote by show of hands should be limited to very small meetings. Other methods which may be ordered: Ballot Voting by ballot is used when secrecy of the member's votes is desired. Voting by ballot is sometimes required in certain cases by the bylaws of an organization. Any vote relating to charges or proposed charges against a member or an officer should always be by ballot. Roll call A roll call vote has the effect of placing on record how each member votes. It should not be used when members are not responsible to a constituency. Parliamentary Procedure Outline Page 4 of 5 Basis for determining a voting result: Majority vote The basic requirement for approval for action, except where a rule provides otherwise, is a majority vote. The term "majority" means "more than half," excluding blanks and abstentions, at a properly called meeting with a quorum. Two-thirds vote Two-thirds vote means at least two-thirds of the votes cast, excluding blanks and abstentions, at a properly called meeting with a quorum. Modifications  Majority of members present (or two-thirds of . . .)  Majority of entire membership (or two-thirds of . . .) Rules Governing Debate The term debate applies to the discussion on the merits of a pending question. [Note that less formal rules apply to boards and committees. Also, smaller groups may relax the formality of these rules.] 1. A member may not speak until recognized by the chair. 2. When no special rule relating to the length of speeches is adopted by the group, a member can speak no longer than ten minutes unless the consent of the group is obtained. 3. Rights in debate are not transferable. A member cannot yield an unexpired portion of his/her time to another member (the chair controls who speaks) or reserve any portion of time for later. 4. No member may be allowed to speak more than twice to the same question on the same day. 5. Proper decorum in debate must be observed:  Remarks must be germane to the question before the group.  Speakers should speak loudly and clearly.  Speakers should refrain from attacking another member's motives.  Remarks should be addressed through the chair.  Speakers should stand when speaking.  Thomas Jefferson's advice is still good: "No one is to disturb another in his speech by hissing, coughing, spitting, speaking or whispering to another, etc."  If any member objects, a speaker has no right to read from or to have the secretary read from any paper or book as part of his/her speech, without permission of the assembly. Parliamentary Procedure Outline Page 5 of 5 Boards and Committees The rules for small committee and board meetings are different from the rules which apply to large meetings of assemblies. 1. Members are not required to obtain the floor before making motions or speaking, which they can do while seated. 2. There is no limit to the number of times a member can speak to a question, and motions to close or limit debate generally are not allowed. [Note: In practice, even these motions are in fact usually allowed.] 3. Informal discussion of a subject is permitted while no motion is pending. 4. The chair can speak in discussion; make motions, and usually votes on all questions. 5. Sometimes, when a proposal is perfectly clear to all present, a vote can be taken without a motion's having been introduced. Unless agreed by general consent, however, all proposed actions of a committee must be approved by vote under the same rules as an assembly. PARLIAMENTARY PROCEDURE CHART TO DO THIS: YOU SAY THIS: CAN INTERRUPT? REQUIRES SECOND? DEBATABLE? AMENDABLE? VOTE Privileged Motions Adjourn meeting I move that we adjourn no yes no no majority Take a break I move that we recess for (time) no yes yes (time) yes (time) majority Complain about heat, noise, etc. I rise to a question of privilege yes no no no none Subsidiary Motions To postpone an item such that it can be resumed at any time (table) I move that ______ be postponed temporarily no yes no no majority Stop debate and vote I move to vote immediately no yes no no 2/3 Limit debate I move to limit debate to (time) no yes yes (time) yes (time) 2/3 Postpone definitely I move to postpone _______ definitely until (time) no yes yes (time, reason) yes (time) majority Study an issue more closely I move to refer_________ to the appropriate body no yes yes yes majority Change the wording or meaning I move to amend _________ by no yes yes yes majority Set aside a motion indefinitely (dies at end of meeting) I move that ________ be postponed temporarily with the intent that the motion dies at the end of the meeting no yes no no 2/3 TO DO THIS: YOU SAY THIS: CAN INTERRUPT? REQUIRES SECOND? DEBATABLE? AMENDABLE? VOTE Main Motions Raise an issue for discussion I move that no yes yes yes majority Rediscuss a matter postponed temporarily I move that we resume consideration of _______ no yes no no majority Revote on an issue I move to reconsider the vote on _____ yes yes yes no majority Incidental Motions Overrule the Speaker I appeal the decision of the chair yes yes yes no majority Temporarily not follow the Standing Rules I move to suspend the rules to _______ (purpose) no yes no no 2/3 Not consider an issue (prior to any dicussion) I move that _______ be postponed temporarily no yes no no 2/3 Point out breach of conduct or procedure I rise to a point of order yes no no no none Parliamentary Inquiry I rise to a parliamentary inquiry. Is it now appropriate to _______ yes no no no none Request information I rise to a parliamentary inquiry. I would like _______ explained yes no no no none Withdraw a motion I withdraw my motion (only before it is read to the body) yes no no (may object) no none (unless objection, then majority) Verify voice vote I call for a division yes no no no none Divide an issue I request that _______ be divided into _______ no no no no none CHARACTERISTICS OF AN EFFECTIVE BOARD •Board members accept other Board members with due appreciation of their strengths coupled with tolerance of their quirks and weaknesses. •There is an easy familiarity of approach among the members of the Board, with an awareness of one another’s backgrounds and viewpoints. •Everyone concerned with decisions helps to make them and the contribution of each person or group is recognized. •The Board has a sense of being rooted in an important tradition and of providing continuity for a program that has been and continues to be important. Alternatively, the Board is launched on a new and exciting mission; and its members are constantly challenged by the need to be innovative. •The attitude of the Board is forward-looking and is based on a confident expectation of growth and development in the program. •There is a clear definition of responsibilities so members know what is expected of them. •The members can communicate easily with one another and there is a sense that the whole Board is more important than any of its parts. •There is a capacity to resolve dissent/discord or, if it cannot be resolved, to keep it in perspective in terms of larger purposes. •There is acceptance of and conformity to a behavior code, usually involving courtesy, self-discipline and responsibility. •There is an awareness of the fact that all boards contain clusters or pairs of people who tend to like or dislike one another, as well as some who may not be closely involved with others; but there is also a capacity to use these personal relationships as effectively as possible to achieve the mission of the Board. •There is an ability to recognize and use wisely the influence of individual Board members that arises from their power, connections, social status, age, or abilities. AN IDEAL BOARD MEMBER IS . . . •A LEADER - Rather than just a follower. •A WORKER - Who wants to serve and is willing to work. •A GIVER - Of time, care, concern – to set the standard. •A PARTICIPATOR - Who speaks up and actively participates. •A PERSUADER - Who is ready when called upon to solicit support of policies from friends, business, government and/or the community. •COMMITTED – Since nothing can or will happen unless you truly believe in the purpose of the Board and expect results. •DEPENDABLE – By coming to the meetings on time and prepared. •ENTHUSIASTIC – An absolute must! •KNOWLEDGEABLE – Willing and able to learn. Board-Staff Relationships Each Board is (A) composed of appointed citizen members who volunteer their services and (B) supported by staff members who are employed by the City of Cape Canaveral. Every Board has a stated purpose that fits into the framework of City government and provides a link between the citizenry and the elected officials. A vision of the City’s general policy direction with a focus on the specific responsibilities of an individual Board, its members and its staff is necessary for an effective process. When Boards are successful, it is because the members and staff have a clear understanding of the Board’s purpose and a willingness to work together to achieve that purpose which implies a desire for strong, positive relationships between Board and staff members. Good relationships are built upon mutual respect, an understanding of each other’s responsibilities and allowing each to perform assigned responsibilities. For the most part, Board and staff members have differing responsibilities; but some are shared. Those listed below are common to all Boards and should be used as a guide in Board-staff relationships. Board members develop policy, decide or recommend action to City on agenda items: 1.Vote on all motions 2.Speak openly and clearly during meetings 3.Listen and respond to persons who appear 4.Set time limits for public comments when applicable 5.Elect Chairman an Vice Chairman 6.Note conflict of interest and file form as applicable 7.File Financial Disclosure form if applicable 8.Notify staff of anticipated absence from a meeting Staff members provide technical and administrative assistance to the Board: 1.Provide initial orientation and continuing education for Board members 2.Supply background information on agenda issues to Board members sufficiently in advance of meetings 3.When requested, make recommendations with rationale on agenda items 4.Attend Board meetings in a non-voting capacity 5.Inform Board members of City Council action on routine recommendations and when appeals are made 6.Record attendance 7.Take and distribute minutes of meetings Board and staff members share the following responsibilities: 1.Arrive on time to begin meetings as scheduled 2.Know and practice parliamentary procedure 3.Review background information before meeting, including agenda and previous minutes 4.Extend courtesy to each other as well as to all persons appearing before the Board 5.Develop communications that are open and responsive to questions and concerns which arise Simply put, good Board-staff relationships are built on commitment, cooperation, communications and courtesy. Select Year:   2017 Go The 2017 Florida Statutes Title XIX PUBLIC BUSINESS Chapter 286 PUBLIC BUSINESS: MISCELLANEOUS PROVISIONS View Entire Chapter 286.0115 Access to local public officials; quasi-judicial proceedings on local government land use matters.— (1)(a) A county or municipality may adopt an ordinance or resolution removing the presumption of prejudice from ex parte communications with local public officials by establishing a process to disclose ex parte communications with such officials pursuant to this subsection or by adopting an alternative process for such disclosure. However, this subsection does not require a county or municipality to adopt any ordinance or resolution establishing a disclosure process. (b) As used in this subsection, the term “local public official” means any elected or appointed public official holding a county or municipal office who recommends or takes quasi-judicial action as a member of a board or commission. The term does not include a member of the board or commission of any state agency or authority. (c) Any person not otherwise prohibited by statute, charter provision, or ordinance may discuss with any local public official the merits of any matter on which action may be taken by any board or commission on which the local public official is a member. If adopted by county or municipal ordinance or resolution, adherence to the following procedures shall remove the presumption of prejudice arising from ex parte communications with local public officials. 1. The substance of any ex parte communication with a local public official which relates to quasi- judicial action pending before the official is not presumed prejudicial to the action if the subject of the communication and the identity of the person, group, or entity with whom the communication took place is disclosed and made a part of the record before final action on the matter. 2. A local public official may read a written communication from any person. However, a written communication that relates to quasi-judicial action pending before a local public official shall not be presumed prejudicial to the action, and such written communication shall be made a part of the record before final action on the matter. 3. Local public officials may conduct investigations and site visits and may receive expert opinions regarding quasi-judicial action pending before them. Such activities shall not be presumed prejudicial to the action if the existence of the investigation, site visit, or expert opinion is made a part of the record before final action on the matter. 4. Disclosure made pursuant to subparagraphs 1., 2., and 3. must be made before or during the public meeting at which a vote is taken on such matters, so that persons who have opinions contrary to those expressed in the ex parte communication are given a reasonable opportunity to refute or respond to the communication. This subsection does not subject local public officials to part III of chapter 112 for not complying with this paragraph. (2)(a) Notwithstanding the provisions of subsection (1), a county or municipality may adopt an ordinance or resolution establishing the procedures and provisions of this subsection for quasi-judicial EX PARTE COMMUNICATIONS proceedings on local government land use matters. The ordinance or resolution shall provide procedures and provisions identical to this subsection. However, this subsection does not require a county or municipality to adopt such an ordinance or resolution. (b) In a quasi-judicial proceeding on local government land use matters, a person who appears before the decisionmaking body who is not a party or party-intervenor shall be allowed to testify before the decisionmaking body, subject to control by the decisionmaking body, and may be requested to respond to questions from the decisionmaking body, but need not be sworn as a witness, is not required to be subject to cross-examination, and is not required to be qualified as an expert witness. The decisionmaking body shall assign weight and credibility to such testimony as it deems appropriate. A party or party-intervenor in a quasi-judicial proceeding on local government land use matters, upon request by another party or party-intervenor, shall be sworn as a witness, shall be subject to cross- examination by other parties or party-intervenors, and shall be required to be qualified as an expert witness, as appropriate. (c) In a quasi-judicial proceeding on local government land use matters, a person may not be precluded from communicating directly with a member of the decisionmaking body by application of ex parte communication prohibitions. Disclosure of such communications by a member of the decisionmaking body is not required, and such nondisclosure shall not be presumed prejudicial to the decision of the decisionmaking body. All decisions of the decisionmaking body in a quasi-judicial proceeding on local government land use matters must be supported by substantial, competent evidence in the record pertinent to the proceeding, irrespective of such communications. (3) This section does not restrict the authority of any board or commission to establish rules or procedures governing public hearings or contacts with local public officials. History.—s. 1, ch. 95-352; s. 31, ch. 96-324. Copyright © 1995-2018 The Florida Legislature • Privacy Statement • Contact Us **** BOTH PARTS OF THIS SECTION MUST BE COMPLETED **** DISCLOSURE PERIOD: THIS STATEMENT REFLECTS YOUR FINANCIAL INTERESTS FOR THE PRECEDING TAX YEAR, WHETHER BASED ON A CALENDAR YEAR OR ON A FISCAL YEAR. PLEASE STATE BELOW WHETHER THIS STATEMENT IS FOR THE PRECEDING TAX YEAR ENDING EITHER (must check one): ‰DECEMBER 31, 2017 OR‰SPECIFY TAX YEAR IF OTHER THAN THE CALENDAR YEAR:____________ MANNER OF CALCULATING REPORTABLE INTERESTS: FILERS HAVE THE OPTION OF USING REPORTING THRESHOLDS THAT ARE ABSOLUTE DOLLAR VALUES, WHICH REQUIRES FEWER CALCULATIONS, OR USING COMPARATIVE THRESHOLDS, WHICH ARE USUALLY BASED ON PERCENTAGE VALUES (see instructions for further details). CHECK THE ONE YOU ARE USING (must check one): ‰COMPARATIVE (PERCENTAGE) THRESHOLDS OR ‰DOLLAR VALUE THRESHOLDS FORM 1 PART A -- PRIMARY SOURCES OF INCOME [Major sources of income to the reporting person - See instructions] (If you have nothing to report, write "none" or "n/a") NAME OF SOURCE SOURCE'S DESCRIPTION OF THE SOURCE'S OF INCOME ADDRESS PRINCIPAL BUSINESS ACTIVITY PART B -- SECONDARY SOURCES OF INCOME [Major customers, clients, and other sources of income to businesses owned by the reporting person - See instructions] (If you have nothing to report, write "none" or "n/a") NAME OF NAME OF MAJOR SOURCES ADDRESS PRINCIPAL BUSINESS BUSINESS ENTITY OF BUSINESS' INCOME OF SOURCE ACTIVITY OF SOURCE FILING INSTRUCTIONS for when and where to file this form are located at the bottom of page 2. INSTRUCTIONS on who must file this form and how to fill it out begin on page 3. FOR OFFICE USE ONLY: PART C -- REAL PROPERTY [Land, buildings owned by the reporting person - See instructions] (If you have nothing to report, write "none" or "n/a") CE FORM 1 - Effective: January 1, 2018 (Continued on reverse side) PAGE 1Incorporated by reference in Rule 34-8.202(1), F.A.C. NAME OF OFFICE OR POSITION HELD OR SOUGHT : NAME OF AGENCY : You are not limited to the space on the lines on this form. Attach additional sheets, if necessary. CHECK ONLY IF ‰ CANDIDATE OR ‰ NEW EMPLOYEE OR APPOINTEE MAILING ADDRESS : LAST NAME -- FIRST NAME -- MIDDLE NAME : Please print or type your name, mailing address, agency name, and position below: CITY : ZIP : COUNTY : STATEMENT OF FINANCIAL INTERESTS 2017 FILING INSTRUCTIONS: IF ANY OF PARTS A THROUGH G ARE CONTINUED ON A SEPARATE SHEET, PLEASE CHECK HERE ‰ PART D — INTANGIBLE PERSONAL PROPERTY [Stocks, bonds, certificates of deposit, etc. - See instructions] (If you have nothing to report, write "none" or "n/a") TYPE OF INTANGIBLE BUSINESS ENTITY TO WHICH THE PROPERTY RELATES PART E — LIABILITIES [Major debts - See instructions] (If you have nothing to report, write "none" or "n/a") NAME OF CREDITOR ADDRESS OF CREDITOR PART F — INTERESTS IN SPECIFIED BUSINESSES [Ownership or positions in certain types of businesses - See instructions] (If you have nothing to report, write "none" or "n/a") BUSINESS ENTITY # 1 BUSINESS ENTITY # 2 NAME OF BUSINESS ENTITY ADDRESS OF BUSINESS ENTITY PRINCIPAL BUSINESS ACTIVITY POSITION HELD WITH ENTITY I OWN MORE THAN A 5% INTEREST IN THE BUSINESS NATURE OF MY OWNERSHIP INTEREST If you were mailed the form by the Commission on Ethics or a County Supervisor of Elections for your annual disclosure filing, return the form to that location. To determine what category your position falls under, see page 3 of instructions. Local officers/employees file with the Supervisor of Elections of the county in which they permanently reside. (If you do not permanently reside in Florida, file with the Supervisor of the county where your agency has its headquarters.) Form 1 filers who file with the Supervisor of Elections may file by mail or email. Contact your Supervisor of Elections for the mailing address or email address to use. Do not email your form to the Commission on Ethics, it will be returned. State officers or specified state employees who file with the Commission on Ethics may file by mail or email. To file by mail, send the completed form to P.O. Drawer 15709, Tallahassee, FL 32317-5709; physical address: 325 John Knox Rd, Bldg E, Ste 200, Tallahassee, FL 32303. To file with the Commission by email, scan your completed form and any attachments as a pdf (do not use any other format) and send it to CEForm1@leg.state.fl.us. Do not file by both mail and email. Choose only one filing method. Form 6s will not be accepted via email. Candidates file this form together with their filing papers. MULTIPLE FILING UNNECESSARY: A candidate who files a Form 1 with a qualifying officer is not required to file with the Commission or Supervisor of Elections. WHEN TO FILE: Initially, each local officer/employee, state officer, and specified state employee must file within 30 days of the date of his or her appointment or of the beginning of employment. Appointees who must be confirmed by the Senate must file prior to confirmation, even if that is less than 30 days from the date of their appointment. Candidates must file at the same time they file their qualifying papers. Thereafter, file by July 1 following each calendar year in which they hold their positions. Finally, file a final disclosure form (Form 1F) within 60 days of leaving office or employment. Filing a CE Form 1F (Final Statement of Financial Interests) does not relieve the filer of filing a CE Form 1 if the filer was in his or her position on December 31, 2017. CE FORM 1 - Effective: January 1, 2018.PAGE 2Incorporatedby reference in Rule 34-8.202(1), F.A.C. SIGNATURE OF FILER: Signature: ____________________________________________ Date Signed: ____________________________________________ CPA or ATTORNEY SIGNATURE ONLY If a certified public accountant licensed under Chapter 473, or attorney in good standing with the Florida Bar prepared this form for you, he or she must complete the following statement: I, _______________________________________, prepared the CE Form 1 in accordance with Section 112.3145, Florida Statutes, and the instructions to the form. Upon my reasonable knowledge and belief, the disclosure herein is true and correct. CPA/Attorney Signature: ______________________________ Date Signed: _______________________________________ PART G — TRAINING For elected municipal officers required to complete annual ethics training pursuant to section 112.3142, F.S. ‰I CERTIFY THAT I HAVE COMPLETED THE REQUIRED TRAINING. NOTICE Annual Statements of Financial Interests are due July 1. If the annual form is not filed or postmarked by September 1, an automatic fine of $25 for each day late will be imposed, up to a maximum penalty of $1,500. Failure to file also can result in removal from public office or employment. [s. 112.3145, F.S.] In addition, failure to make any required disclosure constitutes grounds for and may be punished by one or more of the following: disqualification from being on the ballot, impeachment, removal or suspension from office or employment, demotion, reduction in salary, reprimand, or a civil penalty not exceeding $10,000. [s. 112.317, F.S.] 1) Elected public officials not serving in a political subdivision of the state and any person appointed to fill a vacancy in such office, unless required to file full disclosure on Form 6.2) Appointed members of each board, commission, authority, or council having statewide jurisdiction, excluding members of solely advisory bodies, but including judicial nominating commission members; Directors of Enterprise Florida, Scripps Florida Funding Corporation, and Career Source Florida; and members of the Council on the Social Status of Black Men and Boys; the Executive Director, Governors, and senior managers of Citizens Property Insurance Corporation; Governors and senior managers of Florida Workers' Compensation Joint Underwriting Association; board members of the Northeast Fla. Regional Transportation Commission; board members of Triumph Gulf Coast, Inc; board members of Florida Is For Veterans, Inc.; and members of the Technology Advisory Council within the Agency for State Technology.3) The Commissioner of Education, members of the State Board of Education, the Board of Governors, the local Boards of Trustees and Presidents of state universities, and the Florida Prepaid College Board. 4) Persons elected to office in any political subdivision (such as municipalities, counties, and special districts) and any person appointed to fill a vacancy in such office, unless required to file Form 6. 5) Appointed members of the following boards, councils, commissions, authorities, or other bodies of county, municipality, school district, independent special district, or other political subdivision: the governing body of the subdivision; community college or junior college district boards of trustees; boards having the power to enforce local code provisions; boards of adjustment; community redevelopment agencies; planning or zoning boards having the power to recommend, create, or modify land planning or zoning within a political subdivision, except for citizen advisory committees, technical coordinating committees, and similar groups who only have the power to make recommendations to planning or zoning boards, and except for representatives of a military installation acting on behalf of all military installations within that jurisdiction; pension or retirement boards empowered to invest pension or retirement funds or determine entitlement to or amount of pensions or other retirement benefits.6) Any appointed member of a local government board who is required to file a statement of financial interests by the appointing authority or the enabling legislation, ordinance, or resolution creating the board. 7) Persons holding any of these positions in local government: mayor; county or city manager; chief administrative employee or finance director of a county, municipality, or other political subdivision; county or municipal attorney; chief county or municipal building inspector; county or municipal water resources coordinator; county or municipal pollution control director; county or municipal environmental control director; county or municipal administrator with power to grant or deny a land development permit; chief of police; fire chief; municipal clerk; appointed district school superintendent; community college president; district medical examiner; purchasing agent (regardless of title) having the authority to make any purchase exceeding $20,000 for the local governmental unit. 8) Officers and employees of entities serving as chief administrative officer of a political subdivision.9) Members of governing boards of charter schools operated by a city or other public entity. 10) Employees in the office of the Governor or of a Cabinet member who are exempt from the Career Service System, excluding secretarial, clerical, and similar positions. 11) The following positions in each state department, commission, board, or council: Secretary, Assistant or Deputy Secretary, Executive Director, Assistant or Deputy Executive Director, and anyone having the power normally conferred upon such persons, regardless of title. 12) The following positions in each state department or division: Director, Assistant or Deputy Director, Bureau Chief, Assistant Bureau Chief, and any person having the power normally conferred upon such persons, regardless of title. 13) Assistant State Attorneys, Assistant Public Defenders, criminal conflict and civil regional counsel, and assistant criminal conflict and civil regional counsel, Public Counsel, full-time state employees serving as counsel or assistant counsel to a state agency, administrative law judges, and hearing officers. 14) The Superintendent or Director of a state mental health institute established for training and research in the mental health field, or any major state institution or facility established for corrections, training, treatment, or rehabilitation. 15) State agency Business Managers, Finance and Accounting Directors, Personnel Officers, Grant Coordinators, and purchasing agents (regardless of title) with power to make a purchase exceeding $20,000. 16) The following positions in legislative branch agencies: each employee (other than those employed in maintenance, clerical, secretarial, or similar positions and legislative assistants exempted by the presiding officer of their house); and each employee of the Commission on Ethics. INSTRUCTIONS FOR COMPLETING FORM 1: INTRODUCTORY INFORMATION (Top of Form): If your name, mailing address, public agency, and position are already printed on the form, you do not need to provide this information unless it should be changed. To change any of this information, write the correct information on the form, and contact your agency's financial disclosure coordinator. You can find your coordinator on the Commission on Ethics website: www.ethics.state.fl.us. NAME OF AGENCY:The name of the governmental unit which you serve or served, by which you are or were employed, or for which you are a candidate. OFFICE OR POSITION HELD OR SOUGHT:The title of the office or position you hold, are seeking, or held during the disclosure period even if you have since left that position. If you are a candidate for office or are a new employee or appointee, check the appropriate box. PUBLIC RECORD:The disclosure form and everything attached to it is a public record. Your Social Security Number is not required and you should redact it from any documents you file. If you are an active or former officer or employee listed in Section 119.071, F.S., whose home address is exempt from disclosure, the Commission will maintain that confidentiality if you submit a written request. DISCLOSURE PERIOD:The tax year for most individuals is the calendar year (January 1 through December 31). If that is the case for you, then your financial interests should be reported for the calendar year 2017; check that box. If you file your IRS tax return based on a tax year that is not the calendar year, you should specify the dates of your tax year in this portion of the form and check the appropriate box. This is the "disclosure period" for your report. WHO MUST FILE FORM 1: CE FORM 1 - Effective: January 1, 2018. Incorporated by reference in Rule 34-8.202, F.A.C.PAGE 3 PART A — PRIMARY SOURCES OF INCOME [Required by s. 112.3145(3)(b)1, F.S.] Part A is intended to require the disclosure of your principal sources of income during the disclosure period. You do not have to disclose the amount of income received, and you need not list your public salary from serving in the position(s) which requires you to file this form. The income of your spouse need not be disclosed; however, if there is joint income to you and your spouse from property you own jointly (such as interest or dividends from a bank account or stocks), you should disclose the source of that income if it exceeded the threshold. Please list in this part of the form the name, address, and principal business activity of each source of your income which exceeded $2,500 of gross income received by you in your own name or by any other person for your use or benefit. "Gross income" means the same as it does for income tax purposes, even if the income is not actually taxable, such as interest on tax-free bonds. Examples include: compensation for services, income from business, gains from property dealings, interest, rents, dividends, pensions, IRA distributions, social security, distributive share of partnership gross income, and alimony, but not child support. Examples: — If you were employed by a company that manufactures computers and received more than $2,500, list the name of the company, its address, and its principal business activity (computer manufacturing). — If you were a partner in a law firm and your distributive share of partnership gross income exceeded $2,500, list the name of the firm, its address, and its principal business activity (practice of law). — If you were the sole proprietor of a retail gift business and your gross income from the business exceeded $2,500, list the name of the business, its address, and its principal business activity (retail gift sales). — If you received income from investments in stocks and bonds, list each individual company from which you derived more than $2,500. Do not aggregate all of your investment income. — If more than $2,500 of your gross income was gain from the sale of property (not just the selling price), list as a source of income the purchaser’s name, address and principal business activity. If the purchaser’s identity is unknown, such as where securities listed on an exchange are sold through a brokerage firm, the source of income should be listed as "sale of (name of company) stock," for example. — If more than $2,500 of your gross income was in the form of interest from one particular financial institution (aggregating interest from all CD’s, accounts, etc., at that institution), list the name of the institution, its address, and its principal business activity. PART B — SECONDARY SOURCES OF INCOME [Required by s. 112.3145(3)(b)2, F.S.] This part is intended to require the disclosure of major customers, clients, and other sources of income to businesses in which you own an interest. It is not for reporting income from second jobs. That kind of income should be reported in Part A "Primary Sources of Income," if it meets the reporting threshold. You will not have anything to report unless, during the disclosure period: (1) You owned (either directly or indirectly in the form of an equitable or beneficial interest) more than 5% of the total assets or capital stock of a business entity (a corporation, partnership, LLC, limited partnership, proprietorship, joint venture, trust, firm, etc., doing business in Florida); and, (2) You received more than $5,000 of your gross income during the disclosure period from that business entity. If your interests and gross income exceeded these thresholds, then for that business entity you must list every source of income to the business entity which exceeded 10% of the business entity’s gross income (computed on the basis of the business entity's most recently completed fiscal year), the source’s address, and the source's principal business activity. Examples: — You are the sole proprietor of a dry cleaning business, from which you received more than $5,000. If only one customer, a uniform rental company, provided more than 10% of your dry cleaning business, you must list the name of the uniform rental company, its address, and its principal business activity (uniform rentals). — You are a 20% partner in a partnership that owns a shopping mall and your partnership income exceeded the above thresholds. List each tenant of the mall that provided more than 10% of the partnership's gross income and the tenant's address and principal business activity. PART C — REAL PROPERTY [Required by s. 112.3145(3)(b)3, F.S.] In this part, list the location or description of all real property in Florida in which you owned directly or indirectly at any time during the disclosure period in excess of 5% of the property’s value. You are not required to list your residences. You should list any vacation homes if you derive income from them. Indirect ownership includes situations where you are a beneficiary of a trust that owns the property, as well as situations where you own more than 5% of a partnership or corporation that owns the property. The value of the property may be determined by the most recently assessed value for tax purposes, in the absence of a more current appraisal. The location or description of the property should be sufficient to enable anyone who looks at the form to identify the property. A street address should be used, if one exists. PART D — INTANGIBLE PERSONAL PROPERTY [Required by s. 112.3145(3)(b)3, F.S.] Describe any intangible personal property that, at any time during the disclosure period, was worth more than $10,000 and state the business entity to which the property related. Intangible personal property includes things such as cash on hand, stocks, bonds, certificates of deposit, vehicle leases, interests in businesses, beneficial interests in trusts, money owed you, Deferred Retirement Option Program (DROP) accounts, the Florida Prepaid College Plan, and bank accounts. Intangible personal property also includes investment products held in IRAs, brokerage accounts, and the Florida College Investment Plan. Note that the product contained in a brokerage account, IRA, or the Florida College Investment Plan is your asset—not the account or plan itself. Things like automobiles and houses you own, jewelry, and paintings are not intangible property. Intangibles relating to the same business entity may be aggregated; for example, CDs and savings accounts with the same bank. Property owned as tenants by the entirety or as joint tenants with right of survivorship should be valued at 100%. The value of a leased vehicle is the vehicle’s present value minus the lease residual (a number found on the lease document). Filers have the option of reporting based on either thresholds that are comparative (usually, based on percentage values) or thresholds that are based on absolute dollar values. The instructions on the following pages specifically describe the different thresholds. Check the box that reflects the choice you have made. You must use the type of threshold you have chosen for each part of the form. In other words, if you choose to report based on absolute dollar value thresholds, you cannot use a percentage threshold on any part of the form. MANNER OF CALCULATING REPORTABLE INTEREST IF YOU HAVE CHOSEN DOLLAR VALUE THRESHOLDS THE FOLLOWING INSTRUCTIONS APPLY CE FORM 1 - Effective: January 1, 2018. Incorporated by reference in Rule 34-8.202, F.A.C..PAGE 4 PART E — LIABILITIES [Required by s. 112.3145(3)(b)4, F.S.] List the name and address of each creditor to whom you owed more than $10,000 at any time during the disclosure period. The amount of the liability of a vehicle lease is the sum of any past-due payments and all unpaid prospective lease payments. You are not required to list the amount of any debt. You do not have to disclose credit card and retail installment accounts, taxes owed (unless reduced to a judgment), indebtedness on a life insurance policy owed to the company of issuance, or contingent liabilities. A “contingent liability” is one that will become an actual liability only when one or more future events occur or fail to occur, such as where you are liable only as a guarantor, surety, or endorser on a promissory note. If you are a “co-maker” and are jointly liable or jointly and severally liable, then it is not a contingent liability. PART F — INTERESTS IN SPECIFIED BUSINESSES [Required by s. 112.3145(5), F.S.] The types of businesses covered in this disclosure include: state and federally chartered banks; state and federal savings and loan associations; cemetery companies; insurance companies; mortgage companies; credit unions; small loan companies; alcoholic beverage licensees; pari-mutuel wagering companies, utility companies, entities controlled by the Public Service Commission; and entities granted a franchise to operate by either a city or a county government. Disclose in this part the fact that you owned during the disclosure period an interest in, or held any of certain positions with the types of businesses listed above. You must make this disclosure if you own or owned (either directly or indirectly in the form of an equitable or beneficial interest) at any time during the disclosure period more than 5% of the total assets or capital stock of one of the types of business entities listed above. You also must complete this part of the form for each of these types of businesses for which you are, or were at any time during the disclosure period, an officer, director, partner, proprietor, or agent (other than a resident agent solely for service of process). If you have or held such a position or ownership interest in one of these types of businesses, list the name of the business, its address and principal business activity, and the position held with the business (if any). If you own(ed) more than a 5% interest in the business, indicate that fact and describe the nature of your interest. PART G — TRAINING CERTIFICATION [Required by s. 112.3142, F.S.] If you are a Constitutional or elected municipal officer whose service began before March 31 of the year for which you are filing, you are required to complete four hours of ethics training which addresses Article II, Section 8 of the Florida Constitution, the Code of Ethics for Public Officers and Employees, and the public records and open meetings laws of the state. You are required to certify on this form that you have taken such training. (End of Dollar Value Thresholds Instructions.) PART A — PRIMARY SOURCES OF INCOME [Required by s. 112.3145(3)(a)1, F.S.] Part A is intended to require the disclosure of your principal sources of income during the disclosure period. You do not have to disclose the amount of income received, and you need not list your public salary received from serving in the position(s) which requires you to file this form, but this amount should be included when calculating your gross income for the disclosure period. The income of your spouse need not be disclosed; however, if there is joint income to you and your spouse from property you own jointly (such as interest or dividends from a bank account or stocks), you should include all of that income when calculating your gross income and disclose the source of that income if it exceeded the threshold. Please list in this part of the form the name, address, and principal business activity of each source of your income which exceeded 5% of the gross income received by you in your own name or by any other person for your benefit or use during the disclosure period. "Gross income" means the same as it does for income tax purposes, even if the income is not actually taxable, such as interest on tax-free bonds. Examples include: compensation for services, income from business, gains from property dealings, interest, rents, dividends, pensions, IRA distributions, social security, distributive share of partnership gross income, and alimony, but not child support. Examples: — If you were employed by a company that manufactures computers and received more than 5% of your gross income from the company, list the name of the company, its address, and its principal business activity (computer manufacturing). — If you were a partner in a law firm and your distributive share of partnership gross income exceeded 5% of your gross income, then list the name of the firm, its address, and its principal business activity (practice of law). — If you were the sole proprietor of a retail gift business and your gross income from the business exceeded 5% of your total gross income, list the name of the business, its address, and its principal business activity (retail gift sales). — If you received income from investments in stocks and bonds, list each individual company from which you derived more than 5% of your gross income. Do not aggregate all of your investment income. — If more than 5% of your gross income was gain from the sale of property (not just the selling price), list as a source of income the purchaser’s name, address, and principal business activity. If the purchaser's identity is unknown, such as where securities listed on an exchange are sold through a brokerage firm, the source of income should be listed as "sale of (name of company) stock," for example. — If more than 5% of your gross income was in the form of interest from one particular financial institution (aggregating interest from all CD’s, accounts, etc., at that institution), list the name of the institution, its address, and its principal business activity. PART B — SECONDARY SOURCES OF INCOME [Required by s. 112.3145(3)(a)2, F.S.] This part is intended to require the disclosure of major customers, clients, and other sources of income to businesses in which you own an interest. It is not for reporting income from second jobs. That kind of income should be reported in Part A, "Primary Sources of Income," if it meets the reporting threshold. You will not have anything to report unless during the disclosure period: (1) You owned (either directly or indirectly in the form of an equitable or beneficial interest) more than 5% of the total assets or capital stock of a business entity (a corporation, partnership, LLC, limited partnership, proprietorship, joint venture, trust, firm, etc., doing business in Florida); and, (2) You received more than 10% of your gross income from that business entity; and, (3) You received more than $1,500 in gross income from that business entity. If your interests and gross income exceeded these thresholds, then for that business entity you must list every source of income to the business entity which exceeded 10% of the business entity’s gross income (computed on the basis of the business entity’s most recently completed fiscal year), the source’s address, and the source’s principal business activity. IF YOU HAVE CHOSEN COMPARATIVE (PERCENTAGE) THRESHOLDS THE FOLLOWING INSTRUCTIONS APPLY CE FORM 1 - Effective: January 1, 2018. Incorporated by reference in Rule 34-8.202, F.A.C.PAGE 5 Examples: — You are the sole proprietor of a dry cleaning business, from which you received more than 10% of your gross income—an amount that was more than $1,500. If only one customer, a uniform rental company, provided more than 10% of your dry cleaning business, you must list the name of the uniform rental company, its address, and its principal business activity (uniform rentals). — You are a 20% partner in a partnership that owns a shopping mall and your partnership income exceeded the thresholds listed above. You should list each tenant of the mall that provided more than 10% of the partnership’s gross income, and the tenant’s address and principal business activity. PART C — REAL PROPERTY [Required by s. 112.3145(3)(a)3, F.S.] In this part, list the location or description of all real property in Florida in which you owned directly or indirectly at any time during the disclosure period in excess of 5% of the property’s value. You are not required to list your residences. You should list any vacation homes, if you derive income from them. Indirect ownership includes situations where you are a beneficiary of a trust that owns the property, as well as situations where you own more than 5% of a partnership or corporation that owns the property. The value of the property may be determined by the most recently assessed value for tax purposes, in the absence of a more current appraisal. The location or description of the property should be sufficient to enable anyone who looks at the form to identify the property. A street address should be used, if one exists. PART D — INTANGIBLE PERSONAL PROPERTY [Required by s. 112.3145(3)(a)3, F.S.] Describe any intangible personal property that, at any time during the disclosure period, was worth more than 10% of your total assets, and state the business entity to which the property related. Intangible personal property includes things such as cash on hand, stocks, bonds, certificates of deposit, vehicle leases, interests in businesses, beneficial interests in trusts, money owed you, Deferred Retirement Option Program (DROP) accounts, the Florida Prepaid College Plan, and bank accounts. Intangible personal property also includes investment products held in IRAs, brokerage accounts, and the Florida College Investment Plan. Note that the product containedin a brokerage account, IRA, or the Florida College Investment Plan is your asset—not the account or plan itself. Things like automobiles and houses you own, jewelry, and paintings are not intangible property. Intangibles relating to the same business entity may be aggregated; for example, CD’s and savings accounts with the same bank. Calculations: To determine whether the intangible property exceeds 10% of your total assets, total the fair market value of all of your assets (including real property, intangible property, and tangible personal property such as jewelry, furniture, etc.). When making this calculation, do not subtract any liabilities (debts) that may relate to the property. Multiply the total figure by 10% to arrive at the disclosure threshold. List only the intangibles that exceed this threshold amount. The value of a leased vehicle is the vehicle’s present value minus the lease residual (a number which can be found on the lease document). Property that is only jointly owned property should be valued according to the percentage of your joint ownership. Property owned as tenants by the entirety or as joint tenants with right of survivorship should be valued at 100%. None of your calculations or the value of the property have to be disclosed on the form. Example: You own 50% of the stock of a small corporation that is worth $100,000, the estimated fair market value of your home and other property (bank accounts, automobile, furniture, etc.) is $200,000. As your total assets are worth $250,000, you must disclose intangibles worth over $25,000. Since the value of the stock exceeds this threshold, you should list “stock” and the name of the corporation. If your accounts with a particular bank exceed $25,000, you should list “bank accounts” and bank’s name. PART E — LIABILITIES [Required by s. 112.3145(3)(b)4, F.S.] List the name and address of each creditor to whom you owed any amount that, at any time during the disclosure period, exceeded your net worth. You are not required to list the amount of any debt or your net worth. You do not have to disclose: credit card and retail installment accounts, taxes owed (unless reduced to a judgment), indebtedness on a life insurance policy owed to the company of issuance, or contingent liabilities. A “contingent liability” is one that will become an actual liability only when one or more future events occur or fail to occur, such as where you are liable only as a guarantor, surety, or endorser on a promissory note. If you are a “co-maker” and are jointly liable or jointly and severally liable, it is not a contingent liability. Calculations: To determine whether the debt exceeds your net worth, total all of your liabilities (including promissory notes, mortgages, credit card debts, judgments against you, etc.). The amount of the liability of a vehicle lease is the sum of any past-due payments and all unpaid prospective lease payments. Subtract the sum total of your liabilities from the value of all your assets as calculated above for Part D. This is your “net worth.” List each creditor to whom your debt exceeded this amount unless it is one of the types of indebtedness listed in the paragraph above (credit card and retail installment accounts, etc.). Joint liabilities with others for which you are “jointly and severally liable,” meaning that you may be liable for either your part or the whole of the obligation, should be included in your calculations at 100% of the amount owed. Example: You owe $15,000 to a bank for student loans, $5,000 for credit card debts, and $60,000 (with spouse) to a savings and loan for a home mortgage. Your home (owned by you and your spouse) is worth $80,000 and your other property is worth $20,000. Since your net worth is $20,000 ($100,000 minus $80,000), you must report only the name and address of the savings and loan. PART F — INTERESTS IN SPECIFIED BUSINESSES [Required by s. 112.3145, F.S.] The types of businesses covered in this disclosure include: state and federally chartered banks; state and federal savings and loan associations; cemetery companies; insurance companies; mortgage companies; credit unions; small loan companies; alcoholic beverage licensees; pari-mutuel wagering companies, utility companies, entities controlled by the Public Service Commission; and entities granted a franchise to operate by either a city or a county government. Disclose in this part the fact that you owned during the disclosure period an interest in, or held any of certain positions with, the types of businesses listed above. You are required to make this disclosure if you own or owned (either directly or indirectly in the form of an equitable or beneficial interest) at any time during the disclosure period more than 5% of the total assets or capital stock of one of the types of business entities listed above. You also must complete this part of the form for each of these types of businesses for which you are, or were at any time during the disclosure period, an officer, director, partner, proprietor, or agent (other than a resident agent solely for service of process). If you have or held such a position or ownership interest in one of these types of businesses, list the name of the business, its address and principal business activity, and the position held with the business (if any). If you own(ed) more than a 5% interest in the business, indicate that fact and describe the nature of your interest. PART G — TRAINING CERTIFICATION [Required by s. 112.3142, F.S.] If you are a Constitutional or elected municipal officer whose service began before March 31 of the year for which you are filing, you are required to complete four hours of ethics training which addresses Article II, Section 8 of the Florida Constitution, the Code of Ethics for Public Officers and Employees, and the public records and open meetings laws of the state. You are required to certify on this form that you have taken such training. (End of Percentage Thresholds Instructions.) CE FORM 1 - Effective: January 1, 2018. Incorporated by reference in Rule 34-8.202, F.A.C.PAGE 6 My City: Language of Local Government Ad valorem tax: A property tax set according to the value of the property. Annexation: Extending a city’s boundaries by adding land from adjoining unincorporated territory. Authority: A special-purpose public corporation set up by government to provide a specific function or services, such as hospital care or public housing. Budget: A government’s annual financial plan. The budget is based on anticipated revenues and expenditures for a given year. Charter: Similar to a constitution; written and adopted by the citizens. It defines the city’s boundaries, form of government and powers. Citizen: A resident of a city, state or nation; a consumer of public services. City: See municipality. Although many people think a city is a large town, in Florida there is no legal difference between towns,villages and cities. City attorney: Represents city in legal matters and gives legal advice concerning city affairs. City clerk: Record keeper for the city. Keeps the official city seal, maintains city council minutes and other records. City council: The governing body of a city. City hall: A city’s main government building, usually including the offices for the mayor, the city council members, and a council meeting room. City manager: An official appointed by the city council to administer such city business as hiring, promotions, purchases and finances. Code: A set of ordinances arranged by subject matter. Community: May refer to any local area whose residents share common interests. Consolidation: A formal merging of two governments (such as a county and city) that must be approved by the voters of each government. County: A subdivision of the state set up to carry out certain state laws; it also functions as a general-purpose local government. County seat: The area designated by the legislature as the site of a county’s government. Florida League of Cities: An organization of Florida member cities dedicated to helping local governments become more innovative, effective and responsive. Grant: Money provided by the state or federal government for local governments projects. Grants are often designated for specific uses or projects. Growth strategies: Planning for future population growth, resource use and development. Homestead exemption: A reduction in property tax for the taxpayer who owns and lives on property being taxed. Home rule: A constitutional provision that allows municipal governments to exercise any power for municipal purposes except when it is expressly prohibited by state law. That is, as long as it is not specifically prohibited by state or federal law, municipal officials may pass any ordinance on behalf of the city. Incorporate: To officially bring a municipality into existence through the passage of an act in the state legislature and a referendum in the proposed municipality. Incorporated area: The land within a municipality. The boundaries are set by the city charter. Infrastructure: The physical framework or facilities of government, such as roads, bridges, buildings and sewer lines. Intergovernmental: The relationship between two or more governments or levels of government. Land-use plan: A plan on how land can be used. The plan divides a city or county into zones and specifies the purposes for which land in each zone can be used. License fee: A fee required of a specific business in order to control the effects that the business might have on a community. Local law: A law passed by the state legislature to provide for a specific need in a named county or city. Local option: Allowing citizens of a county or city to vote on whether a particular law or practice will apply in their community. Mayor: An elected municipal official who may, depending upon the charter, have specific duties and responsibilities. Municipality: The legal name in Florida for a city, town or village. Ordinance: A law enacted by a city or county affecting local affairs such as traffic, noise and animal control. Population density: The number of people who live in a specific area, such as a square mile. Privatization: The use of a private business to deliver a government service. Property tax: A tax based on the value of real property (a house or land) on personal property (car or boat). Also known as ad valorem tax. Revenue: A government’s income from taxes, grants, fines, fees and licenses. Rural: Areas of the countryside with a low population density and not considered urban as defined by the U.S. Census Bureau. Sanitary landfill: The public facility where solid waste is buried under earth. Suburban: A heavily populated area near a large city, usually having residential areas and small businesses. Tax: Money that a government levies and collects from people or organizations within its jurisdiction. Taxes are used to pay for government services. Tax digest: The record showing the total taxable value of property in a city or county. Town: See municipality. Although many people think a town is a small city, in Florida there is no legal difference between towns, villages and cities. Unincorporated area: The area of the county not in any city. Area may be rural, agricultural or heavily populated and suburban in nature. Urban: Generally, refers to any city or developed community with a sizeable population. Urban can also refer to a densely settled area that is located next to a city. Urbanized area: Includes a central space and the densely settled urban fringe next to or around it. User fee: A charge made to persons for using a governmental service such as water. Village: See municipality. Although many people think a village is a small town, in Florida there is no legal difference between towns, villages and cities. Zoning: Dividing a community into zones for different types of uses, such as business, residential subdivisions and agriculture