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HomeMy WebLinkAboutWeekly Update 07-24-15 Weekly Update Week Ending July 24, 2015 Cape Canaveral VISION Statement Administrative Services Action Tracking Community Development Economic Development Leisure Services Public Works Services Brevard County Sheriff’s Office Canaveral Fire Rescue CAPE CANAVERAL VISION STATEMENT WE ENVISION: A bike-able and walk-able Cape Canaveral that retains and enhances its residential feel, characterized by low-rise buildings not more than 4 stories in height. This residential and business friendly atmosphere is one of a live-able, attractive, safe, secure and sustainable coastal community that embraces the beach and riverside as the main amenities, and supports local culture and education. WE ENVISION: A1A as a “complete street” with a native-landscaped and tree-lined median with traffic calming elements and dark-sky street lighting. “Complete street” amenities include bicycle facilities, covered transit stops, and safe pedestrian crossings that invite pedestrians and bicyclists to access the beach, river, local neighborhoods and adjacent communities. Our improved “complete streets” will allow us to calmly travel to intimate waterfront destinations and a walk-able downtown core. Multi- use paths lined with shade trees should be wide enough for bikes and pedestrians and lighted so anyone can walk or bicycle safely anywhere in town, day or night. WE ENVISION: Welcoming community entrance features that create a sense of arrival and unique community identity. The “downtown” will contain an architecturally rich and unique mix of uses, with wide tree shaded sidewalks and umbrella covered café tables at restaurants and bistros where friends gather, interact, and enjoy drinks and dinner. WE ENVISION: A community that; removes or transforms blighted and unfinished buildings into attractive structures, offers city-wide green spaces, provides a pet-friendly park with ample shade, and actively recruits and supports businesses that enhance economic viability and serve our residents and visitors. WE ENVISION: Open shorelines and rivers accessible to the public including amenities that take advantage of the water, such as limited and quaint water-view establishments and intimate public gathering and entertainment places that may include pavilions, gazebos, or a performance stage. Administrative Services Update for Week Ending July 24, 2015 The City Manager’s Office is responsible for the day to day administration of all City departments in accordance with City Council’s established policies/direction, local ordinances, resolutions and State/Federal laws/rules and regulations. Telephone conferences, meetings with citizens, documents prepared/reviewed/approved and meetings/conferences held are numerous and may not be included in the Weekly Updates. Highlights:  Met with Department Directors regarding various projects/issues/initiatives.  Met with Mayor Randels regarding various City issues.  Telcon with Council Member Walsh regarding Budget Workshop/Council Agenda items.  Attended Budget Workshop.  Attended Regular City Council Meeting.  Facilitated Team Staff Meeting.  Facilitated meeting with BCSO, PWS Director & Deputy Director, Community Development Director, Infrastructure Maintenance Superintendent and City Clerk regarding use of golf carts on City streets.  Executive Assistant attended Team Staff Meeting.  Executive Assistant provided lunch hour counter coverage in City Clerk’s Office, as needed.  Executive Assistant attended Safety Training session.  Executive Assistant updated Action Tracking.  Executive Assistant provided assistance to City Council Members and select Department Directors. City Clerk’s Office Staff performed day to day duties/responsibilities and assisted various telephone/walk- in requests from the Public/Staff and provided assistance to City Council and the City Manager’s Office. Highlights:  238 pages of documents scanned/verified.  6 cubic feet of records sent for offsite scanning.  Continued preparation/review of records for future disposition.  4.5 cubic feet of records prepared for disposition/destruction.  Supervision of City Volunteers working on City Records Management items.  Council Meetings – Attended Budget Workshop and Regular City Council Meetings on 7/21/2015.  Election – The Qualifying Period for this year’s General Election is scheduled from 12 Noon, August 7, 2015 through 12 Noon, August 21, 2015; received one Resignation to Run Letter on 7- 22-2015.  Bid #2015-09 – Mowing & Maintenance: responded to inquiries/requests; Mandatory Pre-Bid Meeting was 7/7/15; sealed Bid deadline is 7/30/15 at 2 p.m.  Bid #2015-06 (Re-bid) – North Atlantic Avenue Streetscape Improvements: responded to inquiries/ requests; Mandatory Pre-Bid Meeting was 7/10/15; sealed Bid deadline is 8/4/15 at 2 p.m.  Bid #2015-03 – Lift Station No. 2 Gravity Sewer Improvements Project Phase I: advertisement published 7/8/15; responded to inquiries/requests; Mandatory Pre-Bid Meeting was 7/13/15; sealed Bid deadline is 8/13/25 at 2 p.m.  Bid #2015-10 – Roadway/Parking Lot Striping Project; sealed Bid deadline is 8/4/15 at 2 p.m.  Attended Staff Meeting.  Attended Development Review Committee Meeting.  Provided support to Community Development related to Business Tax Receipt Renewals. Financial Services Staff performed day to day duties/responsibilities and assisted various telephone/walk- in requests from the Public. Highlights:  Met with PWS Director to discuss budget issues/upcoming Capital Improvement Projects.  Attended Budget Workshop.  Attended City Council Meeting.  Attended monthly Staff Meeting.  Met with Public Trust Advisors, LLC to discuss new FLCLASS Investment Program.  Completed Monthly Financial Report (see attached). Human Resources/Risk Management Staff performed day to day duties/responsibilities. Highlights:  Sourcing/screening/interviewing candidates for the following vacancies: o PWS Wastewater Reclamation Inspector/Laboratory Technician. o PWS Utilities Mechanic. o LS P/T Recreation Leader. o CD P/T Clerical Assistant.  Along with PWS participation, interviewed qualified candidates for Wastewater Reclamation Inspector/Laboratory Technician vacancy. Anticipate extending an offer of employment.  Along with LS participation, interviewed qualified candidate for P/T Recreation Leader position. Offer of employment accepted and candidate currently undergoing Level II background check along with other screening requirements.  Conducted City-wide Staff Safety Training.  Developed new training workshop providing instruction on Effective Interviewing Skills targeting Staff who participate in the selection process for new employees.  Competed intake process for MA student Intern assigned to ED.  Completed audit of personnel files in order to identify Staff impacted by the newly enacted Military Public Records Exemption. Under this new law, former and current military service members who served their country after September 11, 2001 and their spouses, may take exemption request forms to state and local governmental agencies to include DMV, Property Appraiser’s Office and Supervisor of Elections and request removal of personal identifying information from the government entities records. John Deleo, Administrative/Financial Director P.O. Box 326 Cape Canaveral, FL 32920 (321) 868-1230 (321) 868-1248 fax j.deleo@cityofcapecanaveral.org Memo TO: VIA: FROM: DATE: RE: The Honorable Mayor and Members of the City Council ~~ David L. Greene, City Manager John DeLeo, Administrative/Financial Services Director & July 27,2015 Monthly Financial Report -June 2015 Staff is pleased to present the Monthly Financial Report for the period ending June 30, 2015. At this point in the Fiscal Year, the Year to Date Actuals should be 75% ofthe total annual budget. Total General Fund Departmental costs are under target at 57.3%. Administrative Services is running below estimated target. Fire Rescue and Protective Services are over target costs by a combined 4.4%. Community and Economic Development and Building and Code Enforcement are under costs by 28.6%. Leisure Services is 9.2% below its estimated target. Non-Departmental expenditures are below budgetary projections by 97.6%. The Community Redevelopment Agency (CRA) costs are under target costs by 55 .2%. The Capital Construction Fund related to construction of the New City Hall has incurred costs of $102,449 this Fiscal Year. Wastewater Fund overall costs are under target by 34.5%. The Stormwater Fund costs are under target by 53.5%. The Enterprise Capital Fund expenditures are below budgetary projections by 67.3%. This relates directly to Capital Projects not yet executed. The City's General Fund investments total $7,528,007.82; Special Revenue investments total $744,320.35; and Enterprise Fund investments total $1 ,443 ,980.76. The Grand total of all investments is $9,716,308.93. The Annual Rate of Return for each Investment is attached. If you have questions or wish anything additional, please contact me. Revenue Ad Valorem Tax City of Cape Canaveral Fund Narrative Period Ended June 30, 2015 To date, the City has received 99.6% of ad valorem revenue. The City should receive the remainder of ad valorem revenue during the months of July and August, however, this will be delinquent revenue since taxes were due to the tax collector by March 31 st. Local Option Gas Tax This amount represents an accrual through June and is based on the collection trend for Fiscal Year 2014-15. This revenue stream is somewhat seasonal and is currently over target at 90.5%. Franchise Fees, Utility Service Taxes and Communications Service Tax This amount represents actuals from October to April and accruals for May and June collections. This revenue source/stream is below target at 72.3%. Permits and Licenses Permits and Licenses are above target at 85.9%. With the continued growth in the City this revenue source will likely surpass the target budget. State Shared Revenues This amount represents an accrual through June based on last year's trend. This revenue source is slightly above target at 77.1 %. Garbage and Recycling Revenues This amount represents collections for the months of October through May. This revenue line is slightly over target at 76%. With new rates having taken effect, this revenue source should surpass its target. Recreation Fees (Leisure Services) Recreation Fees are slightly over target at 78.2%. These revenue sources will pick up as the year progresses and additional activities commence. Friday Fest continues to be a big success for the City. Investment Income Investment Income is below target by 26. 7%. Interest rates show no consistent upward trend. However, with City Hall construction delayed, the result is availability of more funds for investment. Utility Operating Income (Wastewater Fund) Utility Operating Income is slightly over target at 75.6%. In the current fiscal year, the City should be right on track to realize the budgeted amount. Stormwater Utility Fees (Stormwater Fund) Stormwater Utility Fees are right on target at 74.9%. This revenue source will fall in line with its goal as budgeted. City of Cape Canaveral Statement of Revenues & Expenditures Period Ended June 30, 2015 GENERAL FUND FY 2014-2015 YTD 'Yo OF TARGET BUDGET ACTUAL BUDGET ACTUAL REVENUE Cash Forward $ 3,285,543 $ 1,129,385 34.4% NIA Cash Forward -Trans Impact Fees 0.0% NIA Cash Forward-R&R 148,650 37,444 25.2% NIA Ad Valorem Taxes 3,231,920 3,220,030 99.6% 2,423,940 Local Option Gas Tax 288,072 260,742 90.5% 216,054 Franchise Fees 706,600 504,451 71.4% 529,950 Utility Taxes 1,097,750 795,469 72.5% 823,313 Communications Service Tax 488,299 355,834 72.9% 366,224 Permits & Licenses 320,949 275,601 85.9% 240,712 Impact Fees 42,816 280 0.7% 32,112 Federal Grants 199,000 0.0% 149,250 State Grants 69,667 0.0% 52,250 State Shared Revenue 783,579 604,130 77.1% 587,684 Local Shared Revenue 128,000 128,000 100.0'Yo 96,000 Charges for Services 30,164 13,221 43.8•;. 22,623 Garbage & Recycling Revenue 1,034,872 786,022 76.0% 776,154 Recreation Fees 80,221 62,750 78.2% 60,166 Fines & Forfeitures 78,600 73,116 93.0"/o 58,950 Interest Income 83,401 40,274 48.3% 62,551 Fire Hydrant Rental Fee 59,115 44,490 75.3% 44,336 Miscellaneous Revenue 130,300 104,110 79.9% 97,725 Transfer from School Guard Crossing Fund 1,458 0.0% 1,094 Transfer from CC Redevelopment Fund 11,133 11,133 100.0% 8,350 Contribution from Wastewater Fund 756,073 567,055 75.0% 567,055 Contribution from Stormwater Fund 19,566 14,675 75.0% 14,675 TOTAL REVENUES $ 13,075,748 $ 9,028,210 69.0% $ 7,231,166 EXPENDITURE Legislative $ 37,350 $ 14,612 39.1% $ 28,013 Administrative Services 383,508 251,500 65.6% 287,631 Community & Economic Development 314,796 228,649 72.6% 236,097 Protective Services 2,390,846 1,919,976 80.3% 1,793,135 Fire I Rescue Services 1,868,981 1,384,398 74.1% 1,401,736 Building & Code Enforcement 410,294 200,402 48.8% 307,721 Infrastructure Maintenance 1,108,575 542,507 48.9% 831,431 Leisure Services 675,730 444,716 65.8% 506,798 Legal Services 151,025 73,212 48.5% 113,269 Solid Waste 1,019,172 587,943 57.7% 764,379 Debt Service 613,385 563,725 91.9'Yo 255,577 Non-Departmental 744,838 277,027 37.2% 558,629 Transfer to Community Redevelopment Agency 0.0% Transfer to Capital Construction Fund 2,800,000 425,000 15.2% 2,100,000 Transfer to Wastewater Enterprise Fund 575,000 0.0% Transfer toN Atlantic Ave Improvement Fund 0.0% Contingency 557,248 0.0% NIA TOTAL EXPENDITURES $ 13,075,748 $ 7,488,668 57.3% $ 9,184,413 Excess of Revenues Over I (Under) Expenditures $ 1,539,542 Page 1 of 7 City of Cape Canaveral Statement of Revenues & Expenditures Period Ended June 30, 2015 POLICE EDUCATION FUND FY 2014-2015 YTD 0/o OF TARGET BUDGET ACTUAL BUDGET ACTUAL REVENUE Police Education Income $ 1,050 $ 631 60.1% $ 788 Interest Income 90 134 148.3% 68 TOTAL REVENUES $ 1,140 $ 764 67.0% $ 855 EXPENDITURE Education & Training $ $ 0.0% $ Contingency 1,140 0.0% NIA TOTAL EXPENDITURES $ 1,140 $ 0.0% $ Excess of Revenues Over I (Under) Expenditures $ 764 FIRE PROTECTION FUND FY 2014-2015 YTD ~.OF TARGET BUDGET ACTUAL BUDGET ACTUAL REVENUE Interest Income $ 200 $ 268 134.0% $ 150 Impact Fees 9,711 0.0% 7,283 Net Increase (decrease) in FMV 0.0% TOTAL REVENUES $ 9,911 $ 268 2.7% $ 7,433 EXPENDITURE Contingency $ 9,911 $ 0.0% NIA TOTAL EXPENDITURES $ 9,911 $ 0.0% $ Excess of Revenues Over I (Under) Expenditures $ 268 SCHOOL CROSSING GUARD FUND FY 2014-2015 YTD ~.OF TARGET BUDGET ACTUAL BUDGET ACTUAL REVENUE Cash Forward $ $ 0.0% NIA Parking Fine Surcharge 1,400 1,075 76.8~. 1,050 Interest Income 58 41 70.2~. 44 TOTAL REVENUES $ 1,458 $ 1,116 76.5% $ 1,094 EXPENDITURE Transfer to General Fund $ 1,458 $ 0.0% $ 1,094 Contingency 0.0% NIA TOTAL EXPENDITURES $ 1,458 $ 0.0% $ 1,094 Excess of Revenues Over I (Under) Expenditures $ 1,116 Page 2 of 7 City of Cape Canaveral Statement of Revenues & Expenditures Period Ended June 30, 2015 LIBRARY FUND FY 2014-2015 YTD %OF TARGET BUDGET ACTUAL BUDGET ACTUAL REVENUE Ad Valorem Taxes $ 57,644 $ 57,758 100.2% $ 43,233 Ad Valorem Tax Delinquent 100 851 850.5% 75 Tax Penalty Income 25 20 78.4% 19 Interest Income 1,995 3,413 171.1% 1,496 Interest -Library Impact Fees 0.0% Interest -Tax Collections 73 0.0% Net Increase (decrease) in FMV 0.0% Impact Fees -Library 12,245 80 0.7% 9,184 Transfer from Capital Construction Fund 0.0% TOTAL REVENUES $ 72,009 $ 62,194 86.4% $ 54,007 EXPENDITURE Operating Expenses $ 34,430 $ 24,244 70.4% $ 25,823 Capital Purchases 30,000 29,360 97.9% 22,500 Contingency 7,579 0.0% NIA TOTAL EXPENDITURES $ 72,009 $ 53,603 74.4% $ 48,323 Excess of Revenues Over I (Under) Expenditures $ 8,591 CAPE CANAVERAL COMMUNITY REDEVELOPMENT AGENCY FY 2014-2015 YTD %OF TARGET BUDGET ACTUAL BUDGET ACTUAL REVENUE Cash Forward $ 36,197 $ 0.0% NIA Shared Revenue from Cape Canaveral $ 55,330 $ 55,330 100.0% $ 41,498 Shared Revenue from Brevard County 70,000 70,810 101.2% 52,500 Interest Income 501 0.0% 376 Net Increase (decrease) in FMV 0.0% Transfer from General Fund 0.0% TOTAL REVENUES $ 162,028 $ 126,140 77.9% $ 94,373 EXPENDITURE Operating Expenses $ 8,739 $ 8,182 93.6% $ 6,554 Capital Purchases 23,462 12,741 54.3% 17,597 Debt Service 11,133 11,133 100.0% NIA Transfer toN. Atlantic Ave.Imp.Fund 113,694 0.0% 85,271 Contingency 5,000 0.0% 3,750 TOTAL EXPENDITURES $ 162,028 $ 32,056 19.8% $ 113,171 Excess of Revenues Over I (Under) Expenditures $ 94,084 Page 3 of 7 REVENUE Cash Forward Interest -State Net Increase (decrease) in FMV TOTAL REVENUES EXPENDITURE School Resource Officer Contingency TOTAL EXPENDITURES City of Cape Canaveral Statement of Revenues & Expenditures Period Ended June 30, 2015 LAW ENFORCEMENT TRUST FUND $ $ $ $ FY 2014-2015 BUDGET 3,498 25 3,523 3,498 25 3,523 YTD ACTUAL $ 60 $ 60 $ $ Excess of Revenues Over I (Under) Expenditures $ 60 %OF BUDGET 0.0% 239.4% 0.0% 1.7% 0.0% 0.0% 0.0% $ $ $ TARGET ACTUAL N/A 19 19 2,624 N/A 2,624 Page 4 of 7 City of Cape Canaveral Statement of Revenues & Expenditures Period Ended June 30, 2015 CAPITAL CONSTRUCTION FUND FY 2014-2015 YTD %OF TARGET BUDGET ACTUAL BUDGET ACTUAL REVENUE Cash Forward-General Government $ $ 0.0% NIA Cash Forward -Fire I Rescue 0.0% N/A Cash Forward -Protective Services 87,910 0.0% NIA Cash Forward -Leisure Services 0.0% NIA Cash Forward -Library 0.0% N/A Interest -General Government 2,000 0.0% 1,500 Interest-Fire I Rescue 540 0.0% 405 Net Increase (decrease) in FMV 0.0% Transfer from General Fund 2,800,000 425,000 15.2% 2,100,000 Cap. Expansion Fees-General Government 16,174 0.0% 12,131 Cap. Expansion Fees-Fire I Rescue 3,444 0.0% 2,583 TOTAL REVENUES $ 2,822,158 $ 512,910 18.2% $ 2,116,619 EXPENDITURE Capital -General Government $ 2,800,000 $ 102,449 3.7% $ 2,100,000 Capital -Fire I Rescue 29,719 0.0% Transfer to General Fund 0.0% Transfer to Library Fund 0.0% Contingency -General Government 18,174 0.0% NIA Contingency -Fire I Rescue 3,984 0.0% NIA TOTAL EXPENDITURES $ 2,822,158 $ 132,168 4.7% $ 2,100,000 Excess of Revenues Over I (Under) Expenditures $ 380,742 N. ATLANTIC AVE. IMPROVEMENT FUND FY 2014-2015 YTD %OF TARGET BUDGET ACTUAL BUDGET ACTUAL REVENUE Cash Forward $ 870,000 $ 5,968 0.7% NIA FDOTIUnobligated Reserves 1,944,821 0.0% 1,458,616 Interest -TIFf Funds 5,132 0.0% Net Increase (decrease) in FMV 0.0% Transfer from GF -TIFf & SPIA 0.0% Transfer from CC Redeveiopmnt Agency 113,694 0.0% 85,271 TOTAL REVENUES $ 2,928,515 $ 11,100 0.4% $ 1,543,886 EXPENDITURE Capital Purchases $ 2,814,821 $ 5,968 0.2% $ 2,111,116 Capitai/Wayfindingl Artwork 113,694 0.0% 85,271 TOTAL EXPENDITURES $ 2,928,515 $ 5,968 0.2% $ 2,196,386 Excess of Revenues Over I (Under) Expenditures $ 5,132 Page 5 of 7 City of Cape Canaveral Statement of Revenues & Expenditures Period Ended June 30, 2015 WASTEWATER ENTERPRISE FUND FY 2014-2015 YTD %OF TARGET BUDGET ACTUAL BUDGET ACTUAL REVENUE Cash Forward $ 1,419,900 $ 372,441 26.2% N/A Utility Operating Income 3,541,671 2,676,103 75.6% 2,656,253 Utility Penalty Income 53,148 47,353 89.1% 39,861 Impact Fees 96,000 9,400 9.8% 72,000 Reuse Hook-Up Fees 5,000 630 12.6%. 3,750 Reclaimed Water Revenue 69,720 57,289 82.2% 52,290 Investment Income 6,600 12,128 183.8% 4,950 Sale of Fixed Assets 15,000 (4,312) -28.7% 11,250 Transfer from General Fund 575,000 0.0% SRF Loan Proceeds 3,307,600 0.0% 2,480,700 Net Increase (decrease) in FMV 0.0% TOTAL REVENUES $ 8,514,639 $ 3,746,032 44.0~. $ 5,321,054 EXPENDITURE Personal Services $ 1,229,372 $ 853,378 69.4~. $ 922,029 Operating Expenses 956,063 557,629 58.3% 717,047 Debt Service 649,384 897,263 138.2% 487,038 Contribution to General Fund 756,073 567,055 75.0% 567,055 Transfer to Enterprise Capital Fund 4,817,500 575,000 11.9~. 3,613,125 Contingency 106,247 0.0% N/A TOTAL EXPENSES $ 8,514,639 $ 3,450,325 40.5% $ 6,306,294 Excess of Revenues Over I (Under) Expenses $ 295,707 Page 6 of 7 City of Cape Canaveral Statement of Revenues & Expenditures Period Ended June 30, 2015 STORMW A TER ENTERPRISE FUND FY 2014-2015 YTD %OF TARGET BUDGET ACTUAL BUDGET ACTUAL REVENUE Cash Forward $ 269,550 $ 39,451 14.6% NIA Stormwater Utility Fees 581,400 435,477 74.9% 436,050 Investment Income 6,000 4,746 79.1% 4,500 SRF Loan Proceeds 407,700 0.0% 305,775 Net Increase (decrease) in FMV 0.0% TOTAL REVENUES $ 1,264,650 $ 479,674 37.9% $ 746,325 EXPENDITURE Personal Services $ 201,970 $ 166,847 82.6% $ 151,478 Operating Expenses 235,038 90,239 38.4% 176,279 Contribution to General Fund 19,566 14,675 75.0% 14,675 Transfer to Enterprise Capital Fund 682,028 0.0% 511,521 Contingency 126,048 0.0% NIA TOTAL EXPENSES $ 1,264,650 $ 271,761 21.5% $ 853,952 Excess of Revenues Over I (Under) Expenses $ 207,913 ENTERPRISE CAPITAL FUND FY 2014-2015 YTD %OF TARGET BUDGET ACTUAL BUDGET ACTUAL REVENUE Transfer from Wastewater Fund $ 4,817,500 $ 575,000 11.9% $ 3,613,125 Transfer from Stormwater Fund 682,028 0.0% 511,521 SRF Loan Proceeds 0.0% TOTAL REVENUES $ 5,499,528 $ 575,000 10.5% $ 4,124,646 EXPENDITURE Capital -Wastewater $ 4,817,500 $ 382,319 7.9% $ 3,613,125 Capital -Stormwater 682,028 39,726 5.8% 511,521 TOTAL EXPENSES $ 5,499,528 $ 422,045 7.7% $ 4,124,646 Excess of Revenues Over I (Under) Expenses $ 152,955 Page 7 of 7 Jun-15 Total Investment Summary Page General Fund SPIA Investments General Fund Florida SAFE Investments General Government Investments Florida Prime Total General Fund Investments Special Revenue Fund SPIA Investments Total Special Revenue Fund SPIA Investments Enterprise Fund SPIA Investments Enterprise Fund Investments Florida Prime Total Enterprise Fund Investments Grand Total of Investments $2,645,798.29 $4,872,656.09 $9,553.44 $7,528,007.82 $744,320.35 $744,320.35 $1,380,265.63 $63,715.13 $1,443,980.76 $9,716,308.93 Florida State Treasury-Special Purpose Investment Account (SPIA) & FL SAFE As of June 30, 2015, the following funds were invested with the State of Florida Division of Treasury, with a 1.136% rate of return. Interest earned for the month: $ 4,644.83 General Fund Restricted (by outside party) Recycled Product $ 49,536.62 Cape Caribe-Tree Mitigation 129,916.93 Cape Caribe-N. Atlantic Ave. Total Restricted $ 179,453.55 Committed (Constrained by Council) Fire Station Reserve $ City Hall Reserve 105,980.47 Expansion Recreation 108,335.49 Expansion Police 78,256.69 Capital Equipment Renewal & Replacement 527,150.81 Total Committed $ 819,723.46 Assigned -General Fund Emergency Reserve 485,250.00 Unassigned 1 '161 ,371 .28 Total General Fund SPIA Investments: $ 2,645,798.29 Fl Safe General Fund Emergency Reserve -.1 0% (assigned) $ 1 ,243,091 .03 Fl Safe Combined-Note 2014-.01 % $ 121 ,331.54 Fl Safe Combined -Bank United CDs -.25% & .28% $ 3,508,233.52 $ 4,872,656.09 Total General Fund Florida Safe Investments: $ 4,872,656.09 Total General Fund Investments: $ 7,518,454.38 Special Revenue Funds Restricted {by outside party) Police Education Fund $ 10,985.36 Aerial Fund 22,054.75 School Crossing Guard Fund 3,351 .87 Library Fund 95,546.55 Library Fund Restricted 185,249.34 Law Enforcement Trust Fund 4,922.92 North Atlantic Avenue Reserves: Transportation Impact Fee Trust Fund 422,209.56 Capital Expansion Funds: Fire Rescue Capital Expansion General Government Capital Expansion Total Restricted $ 744,320.35 Total Special Revenue Fund SPIA Investments: $ 744,320.35 Enterprise Funds Wastewater Fund: Wastewater General-Unrestricted $ 990,052.90 Wastewater Capital Expansion -Restricted $ 990,052.90 Stormwater Fund: Stormwater Fund -Unrestricted $ 390,212.73 Total Enterprise Fund SPIA Investments: $ 1,380,265.63 TOTAL SPJA & FLSAFE INVESTMENTS $ 9,643,040.36 Florida Prime Investment Fund (SBA) As of June 30, 2015, the following moneys are invested with Florida Prime, formerly State Board of Administration. Annual Rate of Return 0.22%. General Government Investments: General Fund: General Fund Investments $ 107.29 Recycled Product Investments 658.74 New Facility Investments Police Services Expansion 956.80 Leisure Services Expansion Manatee Park Investments Fire Equipment Investments Aerial Fund Investments 259.45 Library Fund Investments 4,004.40 Bennix Investments 3,545.93 Capital Expansion Fund: Fire Rescue General Government Law Enforcement Trust Fund: State Funds Federal Funds 20.83 Total General Government Investments in Florida Prime $ 9,553.44 Fund A Total $ 9,553.44 Fund B Total $ Enterprise Fund Investments: Wastewater Enterprise Fund: Expansion Revenue Investments $ 58,734.94 General Revenue Investments 4,658.26 Stormwater Enterprise Fund 321 .93 Total Enterprise Fund Investments in Florida Prime $ 63,715.13 Fund A Total $ 63,715.13 Fund B Total $ The Investment reporting formaUdesignations changed starting with the December 2012 reports due to the passage of Ordinance No. 18-2012, which reclassified the investment categories. Council Action Request that Staff revise Vehicle for Hire Ordinance. Resolution No. 2014-07; Resolution for Assistance 2014 under the Florida Inland Navigation District Waterways Assistance Program; providing for repeal of prior inconsistent Resolutions; severability and an effective date. New City Hall. Award Branding RFP #2014-01 & approval of an expenditure of 50% of the cost, or $15,000 of Branding Contract w/Prismatic; authorizing the City Mgr to execute same. Council Member Petsos requested an Ordinance be prepared regulating number of fueling stations within the City. Council Member Petsos recommended a reduction in amount of code enforcement daily/accrued fines. Assigned to ED Dir/City Atty LS Dir. City Mgr/ED Dir/CCO EDDir CDDir. CD Dir. Date Assigned 5/15/2012 3/18/2014 5/20/2014 8/19/2014 3/17/2015 3/17/2015 Action Tracking For Week Ending 07/24/2015 Date to be Completed TBD by BOCC 8/23/2015 1/15/2017 8/31/2015 9/30/2015 8/31/2015 Date Completed Status Report ED Dir. & City Atty developed a revised ordinance. It is on-hold while Staff is monitoring Brevard County's current initiative to revise the County Vehicle For Hire Ordinance. Resolution processed; State legislature did not fund any FRDAP grant over $50,000. City submitted amended grant application for construction of improvements at Banana River Park & requested assistance in removing a derelict vessel as mitigation for dock. FIND approved amended application. Contract signed with GLE for design of pavilion. Meeting held 10/23/14 between City & Puerto Del Rio HOA to discuss restroom tying into their sewer lines. Verbal approval received; agrmt will have to be drafted. Staff working on possible acquisition of Puerto Del Rio Drive. Council approved New City Hall Elevation; second floor was revised to reflect Council's direction; telcon held with A/V & security design consultants; "design document" phase has concluded & "construction document" phase has commenced; 90% review was completed in April; 100% are currently under review; A/V & security designs completed. Staff is reviewing options and materials for furnishings. Survey work for the vacation of a portion of Polk Ave. is underway. A re-plat will be presented to P&Z which will include the new City Hall parcels, the vacated area of Polk Ave. and the parcel currently occupied by 110 Polk Ave. Anticipated move-in date of January 2017. Presentation by Prismatic, Inc. given to Council on 2/17/2015; Contract period was extended to enable increased community engagement. Public outreach phase ended 3/20/2015. Public outreach results/Branding Platform were presented at a City Council/Business & Economic Development Board Joint Workshop Meeting on 6/16/2015. Currently soliciting photos from registrants which will be used in a coming presentation. CD Dir. will work with City Attorney in preparation of Ordinance; it will be presented to P&Z for recommendation to City Council. Recommendation was presented to Code Enforcement Board at its June meeting; a memo to City Council is forthcoming from CD Dir. via the City Manager. \\Cape-Main\Common Documents\Action Tracking\Council Action Tracking 2014 1 of4 7/24/2015 2:35PM Council Action Approve Cost-Share Agreement with St. Johns River Water Management District to receive grant funds in the amount of $741,427.50 for the construction of a 2.5 million gallon reclaimed water tank and authorize the City Manager to take any other action deemed necessary or advisable in connection with the finalization and execution of the Agreement. Ordinance No. 06-2015; amending Chapters 50 and 54 of the City Code of Ordinances relating to Recreational Fires; providing for the repeal of prior inconsistent ordinances and resolutions; incorporation into the Code; severability; and an effective date, second reading. Approve Minutes for City Council Joint Workshop with the Business & Economic Development Board and Regular City Council Meeting of June 16, 2015. Resolution No. 2015-07; adopting a tentative proposed millage rate for the levy of Ad Valorem Taxes for Fiscal Year 2015/2016 on all taxable property located within the City of Cape Canaveral, Brevard County, Florida, providing for an effective date. Assigned to PWS CCO/LS Dir. ceo ceo Date Assigned 6/16/2015 6/16/2015 7/21/2015 7/21/2015 Action Tracking For Week Ending 07/24/2015 Date to be Completed 6/30/2015 7/31/2015 7/22/2015 7/22/2015 Date Completed 6/30/2017 7/22/2015 7/22/2015 7/22/2015 Status Report PWS forwarded signed copy of Agreement to SJRWMD. Ordinance approved at second reading on 7/21/2015; CCO obtained signatures and forwarded to code enforcement/CCVFD/LS for implementation. ceo processed. CCO processed/forwarded to Financial Svcs for follow-up. \\Cape-Main\Common Documents\Action Tracking\Council Action Tracking 2014 2 of4 7/23/2015 3:13PM Council Action Resolution No. 2015-08; officially naming a previously unnamed private access "Oak Manor Drive", located within the City of Cape Canaveral and more particularly depicted on Exhibit "A" attached hereto; requesting the Board of County Commissioners of Brevard County, Florida, to place the named private access on its official maps of record; providing for recordation; repeal of prior inconsistent resolutions; severability and an effective date. Award the bid for the East and West Central Boulevards Gap Sidewalk Project to Wm. Turnbaugh Construction, Inc. in the amount of $97,618.75 and authorize the City Manager to execute the Construction Agreement for same. Award Contract for construction of Banana River Park Phase 1 Project improvements to Archangel Engineering Construction, Inc., in the amount of $330,630 and authorize the City Manager to execute the Construction Agreement for same. Approve Design Proposal in the amount of $80,000 to GLE Associates, Inc. (GLE) for Architectural and Engineering Services related to the Infrastructure Maintenance (IM) Building and authorize the City Manager to execute same. Assigned to CCO/CD CCO/PW5 LS Dir. CCO/PWS Date Assigned 7/21/2015 7/21/2015 7/21/2015 7/21/2015 Action Tracking For Week Ending 07/24/2015 Date to be Completed 7/22/2015 7/22/2015 7/23/2015 7/22/2015 Date Completed 7/22/2015 7/22/2015 7/22/2015 Status Report CCO obtained signatures and forwarded to CD for follow-up. City Manager executed Agreement & CCO returned to PWS for follow-up. Council approved Contract; LS Dir. tasked with follow-up. City Manager executed Proposal & ceo returned to PWS for follow-up. \ \Cape-Main\Common Documents\Action Tracking\Council Action Tracking 2014 3 of4 7/23/2015 3:35PM Council Action Ordinance No. 07-2015; amending Chapter 110, Zoning, of the Cape Canaveral Code of Ordinances, to revise Article X, AlA Economic Opportunity Overlay District; providing for the repeal of prior inconsistent ordinances and resolutions, incorporation into the Code; severabiity, and an effective date, first reading. Authorize removal of a Specimen Tree at 309 Madison Avenue. Mayor Pro Tem Hoog remarked on Cocoa Beach's methodology pertaining to its street improvements. Assigned to CCO/CD Dir. CD PWS Date Assigned 7/21/2015 7/21/2015 7/21/2015 Action Tracking For Week Ending 07/24/2015 Date to be Completed 8/19/2015 8/31/2015 8/31/2015 Date Completed Status Report CD Dir. will amend map & prepare cover sheet for 8/18/2015 Council Meeting, second reading; ceo will place ad for second reading. CD will handle accordingly. Staff will look at current data on Cocoa Beach's methodology to see if it is the most efficient way to prolong the life of roadways. \\Cape-Main\Common Documents\Action Tracking\Council Action Tracking 2014 4 of4 7/24/2015 2:37PM Community Development Update for Week Ending July 24, 2015 Staff performed day to day duties/responsibilities and assisted various telephone/walk-in requests from the public, including performing plan reviews, processing permits, conducting inspections, performing site visits, issuing Notices and conducting research.  The Building Division conducted 43 inspections, issued 16 permits and processed 121 BTR’s.  Code Enforcement performed day to day duties/responsibilities and assisted with various requests from the Public and provided office coverage throughout the week. Highlights: o Issued four (4) notices of violation. o Received six (6) new requests for Code Enforcement. o Removed two (2) illegal signs from right-of-way. o Conducted seven (7) site inspections. o Posted three (3) notices for towing of untagged vehicles. Conducted site inspections and all vehicles have been removed. o Resolved four (4) Code Enforcement issues in the field. o Responded to five (5) lien requests. o Issued one (1) compliance letter. o Conducted three (3) tree inspections. o Received one (1) application for a tree removal. o Received two (2) Tree Hazard Evaluation Reports from the City Arborist for processing. o Assisted with processing of Business Tax Receipts. o Notified appropriate agencies regarding Resolution No. 2015-08, naming Oak Manor Drive. o Attended Central Florida Code Enforcement Association meeting hosted by the City of Winter Park.  Scanned/verified 204 pages.  Participated in phone conference with Kimley-Horn regarding proposed revisions to City Code related to Special Exceptions and non-conforming uses.  Conducted July 22nd Development Review Committee meeting to include a review of the submitted site plan for the Port-of-Call building located at 8600 Astronaut Boulevard. Project includes the redesign of the existing structure with a new façade along the Astronaut Boulevard frontage.  Attended meeting with City Manager, BCSO, PWS Director & Deputy Director, Infrastructure Maintenance Superintendent and City Clerk to discuss use of golf carts on City streets. Economic Development Update for Week Ending July 24, 2015 Performed day to day duties/responsibilities, conducted various meetings with business stakeholders, potential investors, citizens, realtors and Staff. Performed site visits and conducted research as necessary.  Issued the following Business Tax Receipts: o Super J&A, Inc. Garage/Auto and Truck Repair  City Hall status: o Vacation of Right-of-Way. Later this year, a portion of Polk Avenue closest to SR A1A will be closed in order to begin development of the site’s plaza area. Accordingly, the area will no longer serve vehicular traffic. A Resolution vacating that portion of the road is scheduled for the August City Council meeting. FDOT is aware of the City’s plans and Staff is pursuing appropriate permits. o Re-plat of parcels. The New City Hall site (building, parking lot and plaza) will encompass several smaller parcels including the vacated portion of Polk Avenue. In accordance with City Code, a re-plat will be performed, effectively joining all of the parcels into one large parcel. The re-plat is scheduled for the August Planning and Zoning Board meeting. o The Building Permit package is under formal review by the Building Department. Any final comments will be ‘rolled into’ the 100% DRC comments. Revisions will be made as appropriate and the project will be put out for bid.  FL City Gas Line Improvement Project. This Project will extend their high-pressure line service from Port Canaveral to Cocoa Beach and will be entirely within the N. Atlantic Avenue and SR A1A Rights-of-Way. Because residents/businesses along N. Atlantic Avenue will be affected by traffic delays, a letter to property owners with a FAQ sheet will be mailed approximately three weeks in advance. Additionally, a Press Release will be distributed to media outlets and the FAQ document will be placed on the City website. A Community Meeting will be held in the Library meeting room on Wednesday, August 5, 5-7 pm. Among the items to be discussed will be weighing the pros and cons of day time vs. night time construction. FL City Gas will be reimbursing City costs related to paving the coming N. Atlantic Avenue Streetscape Project. Held teleconference with City Attorney regarding the FL City Gas Pavement Reimbursement Agreement. Additional details about the Project will be communicated over the coming weeks.  Attended Development Review Committee meeting regarding the coming Port of Call Facility and an application for outside display of merchandise at a local retail establishment.  Attended City Budget Workshop and City Council Meeting.  Brevard County has informed the Port Canaveral Authority that a 250 ft. self-supporting Communications Tower is required in their jurisdiction. The Port has identified a best location; see attached locational information and photo simulations report.  See attached EDC Press Release. PHOTO SIMULATIONS for Port Canaveral Emergency Communication Tower 250’ Self-Support Tower 205 Atlantis Road Cape Canaveral, FL performed by 655 NORTH FRANKLIN STREET, SUITE 150 TAMPA, FL 33602 813-620-1460 OFFICE PAGE 2LEGEND 1 = LOOKING WEST2 = LOOKING NORTH3 = LOOKING EAST4= LOOKING SOUTHPORT CANAVERALCAPE CANAVERAL, FLPHOTO LOCATION MAPTOWER LOCATIONGEORGE KING BLVDW CENTRAL BLVDMULLET RD EXISTING PROPOSED SELF-SUPPORT TOWER PAGE 3 VIEW 1 LOOKING WEST FROM N. ATLANTIC AVE. & PORTSIDE AVE. BALLOON EXISTING PROPOSED SELF-SUPPORT TOWER PAGE 4 VIEW 2 LOOKING NORTH FROM COMMERCE ST. & W CENTRAL BLVD. BALLOON EXISTING PROPOSED SELF-SUPPORT TOWER PAGE 5 VIEW 3 LOOKING EAST FROM NORTHBOUND A1A RAMP & GEORGE KING BLVD BALLOON EXISTING PROPOSED SELF-SUPPORT TOWER PAGE 6 VIEW 4 LOOKING SOUTH FROM GLEN CHECK DR. & MULLET RD. BALLOON Leisure Services Update for Week Ending July 24, 2015 Staff performed day to day duties/responsibilities and assisted various telephone/walk-in requests from the public. Director Meetings  City Council  City Manager  DRC  Administrative/Financial Services Director  Human Resources Director  City Engineer  City Safety Training Athletic Leagues Monday night advanced tennis and Co-Ed Kickball were both cancelled due to inclement weather. Wednesday night Co-Ed Kickball completed the fifth week of its competitive season. Wednesday night intermediate tennis and advanced racquetball were cancelled due to the courts being too slippery for play. Thursday intermediate tennis will start playoffs on July 30. Thursday night Co-Ed Softball started its first week of the season with 9 participating teams. Summer Camp Monday morning campers made and designed their own sailboats using aluminum foil. After they were finished, kids tested them floating in tubs of water. Tuesday morning’s weekly movie theater trip had the kids singing along to the comedy adventure Rio; a domesticated Macaw learning how to fly in a small town of Minnesota. Tuesday afternoon everyone enjoyed an ice cream party with each camper receiving 3 toppings for good behavior. On Wednesday, a trip to the Cape Canaveral Library was made to watch Dr. Dan the Magic Man perform his amazing tricks. Due to the beautiful daytime weather, campers were able to take the weekly field trip to the Cocoa Beach Aquatic Center in the afternoon. Friday morning campers were introduced to a new outdoor game called “Blind Cow”; all players sit in a circle facing inward. One player is blindfolded and is called the "Blind Cow." The "blind cow" is then spun around and brought to the center of the circle. A kitchen timer is passed around the circle from player to player. The "blind cow" will then follow the sound of the timer and the bell will ring when time is up. The "blind cow" now has to guess who is holding the timer (by pointing). If the person is correct, the chosen person becomes the “blind cow” in the next round. If they are incorrect, the person has to go again (until they guess right). After lunch kids walked to the Cape Canaveral Library for an afternoon full of super hero crafts and activities. Special Events Farmers Market - Everyone is invited to enjoy the fresh produce, baked goods and handmade arts and crafts made by local artists. See you Saturday from 9 a.m. to 3 p.m. in front of City Hall. Go to www.brevardfarmersmarkets.com; for a virtual tour click: Cape Canaveral Farmers Market Promo. Memorial Tree and Bench Program The first bench purchased under the new memorial Tree and Bench Program has been installed at Manatee Sanctuary Park. A memorial Royal Poinciana was also purchased for the honored individual and planted in the vicinity of the bench. Staff has already received positive comments on the standardized bench and is looking forward to adding more of these beautiful benches within the parks. The full brochure can be downloaded from the City’s website by clicking on the following link: http://www.cityofcapecanaveral.org/index.asp?Type=B_BASIC&SEC={794DD3A0-1CF9-430C-B745- 3B0E4E4D9E07} Cultural Resources At the request of a property owner, Staff accompanied by a representative from The Florida Public Archaeology Network were invited to examine a possible 19th century headstone. Upon inspection of the site, it was confirmed that it was a vernacular monument dating to 1884. As it was previously an unrecorded burial, the site will be registered to the Florida Master Site File to ensure its continued protection. Public Works Services Update for Week Ending July 24, 2015 Staff performed day to day duties/responsibilities and assisted various telephone/walk-in requests from the public. Wastewater Treatment Plant (WWTP)/Sanitary Sewer System  Lift Station Nos. 6 and 7 Improvements Project. City’s contractor (Atlantic Development of Cocoa) continues dewatering/excavation activities for the new water and sewer lines; approximately 300 feet of pipe was installed. Sewer and water line installation area near Lift Station No. 6 – looking east.  Sludge Belt Press Addition and New Reclaimed Water Tank. Initial work tasks including site preparation and stormwater pond modifications continue. 98% compaction of soils (required) was achieved in tank footprint area; rigid inclusion contractor to mobilize to site on July 27. This project includes two of the wastewater-related projects performed with funds from the City’s State Revolving Fund (SRF) loan. Storage tank footprint area; continued compaction of surficial soils (98% compaction achieved) – looking southwest. Continued expansion of northern stormwater pond – looking northwest. NOTE: Beginning June 18, increased truck traffic will be present on West Central Boulevard (west of SR A1A) and Thurm Boulevard. This increased traffic is associated with the construction of the new reclaimed water tank at the WWTP. The contractor will be working four, 10-hour days per week (weather permitting) until project completion in early 2016.  Holman Road Sanitary Sewer Upgrades – Phase I. Staff performed the pre-bid meeting for this project on July 13; bids are due on August 13. The bid date was extended one month to further revise the project scope of work. This is one of the projects performed with funds from the City’s SRF loan. Stormwater  West Central Boulevard Pipe Rehabilitation. City’s contractor (IPR Southeast) continues applying concrete material inside the stormwater pipe. Project to be completed in late July. This is one of the stormwater-related projects performed with funds from the City’s SRF loan. Contractor staging area near Lift Station No. 3 – looking south. Infrastructure Maintenance (IM)  SR 528 Banana River Bridge Repairs. On June 22, a contractor for Florida Department of Transportation (FDOT) initiated repairs to the SR 528 bridge over the Banana River. The work will last approximately 142 days and will take place during weekdays. Lane closures will occur during certain work tasks.  FDOT Paving Project. 60% construction plans are being reviewed for the paving of SR A1A from south of George King Boulevard to the SR 528 bridge over the Banana River (including ramps to Port Canaveral). The Project should occur in late 2015.  Mowing and Landscape Maintenance Contract. Staff performed the pre-bid meeting for this annual contract on July 7; bids are due on July 30.  North Atlantic Avenue Streetscape Project. Staff performed the pre-bid meeting for this Project on July 10; bids are due on August 4.  Decorative Street Signage. Staff began installing new decorative street signs and poles along Ridgewood Avenue. The initial signs were installed at the intersection with East Central Boulevard; installations will continue south along Ridgewood Avenue. Ridgewood Avenue/East Central Boulevard Avenue intersection – looking northeast.  Florida Power & Light (FPL) Utility Pole Replacements. Between March 2 and December 31, 2015, FPL will be replacing over 70 utility poles at the locations listed below. This is part of FPL’s infrastructure hardening program: o West Central Boulevard between North Atlantic Avenue and SR A1A; o Rosalind Avenue between Washington Avenue and Chandler Street; o Washington Avenue between Ridgewood Avenue and North Atlantic Avenue; o Ridgewood Avenue between East Central Boulevard and Lincoln Avenue; o East Central Boulevard between North Atlantic Avenue and Ridgewood Avenue; and o North Atlantic Avenue between George King Boulevard and East Central Boulevard. Maintenance of traffic (MOT) will be arranged by FPL; temporary road closures will be in effect. Pedestrians and vehicular traffic should avoid these areas during the construction activities. Miscellaneous  Division of Water Restoration Funder’s Meeting. Staff attended this meeting in Cocoa, Florida to investigate possible future grant/loan opportunities for City projects concerning the Indian River Lagoon. A few grant opportunities may be further investigated; however, this meeting was mostly a review of existing grant/loan programs. For water quality grants (stormwater projects), the City should continue to pursue: o 319(h) grants (EPA/FDEP):  $5 million available each year in Florida;  Applications accepted twice per year;  Two full years between project acceptance and funds being available;  Does not fund engineering design;  Required 40% match; and  No longer funds point source projects (nonpoint projects only). o Total Maximum Daily Load (TMDL) grants (FDEP):  $5 million available per year in Florida  Funds urban stormwater projects;  Application accepted three times per year;  Does not fund engineering design; and  Required 25% local government match. o Annual Cost-Sharing grants from St. Johns River Water Management District (SJRWMD) for:  Water conservation;  Alternative water supply;  Water quality/nutrient-loading reduction; and  Water resources development. Since Staff previously obtained large-dollar grants from these organizations and are familiar with the administrative requirements, the focus should be on obtaining future grants from these organizations.  Intelligent Transportation Systems (ITS) Master Plan. Staff attended the final stakeholder’s meeting for the Brevard County ITS Project. A draft copy of the Report and a proposed Memorandum of Understanding will be presented to City Council upon completion. A Project Overview is attached.  Streamlines Magazine. Attached is a copy of the latest edition of SJRWMD’s Streamlines magazine. Meetings Attended/Scheduled  City Manager  City Council Meeting  City Council Budget Workshop  PWS Director  City Engineer  Contractors SPACE COAST TPO –Intelligent Transportation Systems (ITS) Master PlanPROJECT OVERVIEWJuly 24, 2015 Intelligent Transportation Systems Master PlanSpace Coast Transportation Planning Organization2ITS Master Plan for the Space Coast TPOSummary of ITS Master Plan:• ITS Visions, Goals & Objectives• Evaluation of the current systems in the Brevard County Area • Potential ITS Technologies & Strategies• Regional Existing ITS Infrastructure• Regional ITS Needs • ITS Strategies Cost Requirements• Cost - Benefit Ratio• Regional ITS Architecture• Concept of Operations• Consortium Structure Intelligent Transportation Systems Master PlanSpace Coast Transportation Planning Organization3ITS Master Plan for the Space Coast TPOStakeholder Meetings• Participating Agencies’ direct input has aided in the strategic direction of the ITS Master Plan– Space Coast TPO– City of Melbourne– City of Palm Bay– City of Titusville– Brevard County Traffic Operations– Brevard County Public Works– City of Rockledge– City of Cocoa– City of Cocoa Beach– City of Cape Canaveral– Space Coast Area Transit– City of West Melbourne– Canaveral Port Authority– NASA / Kennedy Space Coast (KSC)– Patrick Air Force Base– Brevard Public Schools– City of Satellite Beach– FDOT – District 5– Metric Engineering, Inc.– Kittelson & Associates Intelligent Transportation Systems Master PlanSpace Coast Transportation Planning Organization4ITS Master Plan for the Space Coast TPOVision Statement:Primary Goals:• Improve Economic Vitality through better Access and Intermodal Connectivity for People and Goods• Improve the Safety and Security of the Transportation System• Improve Mobility through Effective Management and Operations of the Transportation System• Improve Sustainability and Livability Intelligent Transportation Systems Master PlanSpace Coast Transportation Planning Organization5Primary Objectives:• Increase the number of roadway miles under surveillance by 50% • Reduce system wide delay for cars, trucks, and transit • Reduce corridor delay for cars, trucks, and transit with traffic management • Improve reliability and predictability of travel • Improve real time transit management • Improve real time traffic and transit information Secondary Objectives:• Maintain the connectivity of intermodal hubs (seaport, airport, spaceport, transit and rail stations) • Reduce average response times by 10% for each priority crash type (aggressive driving, intersection crashes, vulnerable road users and lane departures) • Improve ability to evacuate during an emergency event with reduced clearance times and increased capacity during evacuations. • Reduce greenhouse gas emissions ITS Master Plan for the Space Coast TPO Intelligent Transportation Systems Master PlanSpace Coast Transportation Planning Organization6ITS Master Plan for the Space Coast TPOExisting Conditions/ Infrastructure• Brevard County contains hundreds of miles of roadways including limited access highways, and arterials• Important to understand and documentexisting conditions and infrastructure to form a foundation from which to build• ITS-related solutions to resolve current and future traffic related issues– 2013 State of the System (SOS) Review• Top employment sites, access to jobs via roadway network & transit, Park & Ride, intermodal, freight, airport, seaport, spaceport, hurricane evacuation routes) Intelligent Transportation Systems Master PlanSpace Coast Transportation Planning Organization7ITS Master Plan for the Space Coast TPOTransportation ITS NeedsSix ITS areas reviewed as part of needs identification:• Travel and Traffic Management– Communications– Traffic Operations and Management– Traveler Information– Incident Management• Public Transit Management• Emergency Management• Information Management• Maintenance and Construction• Airports, Ports, and Freight Intelligent Transportation Systems Master PlanSpace Coast Transportation Planning Organization8ITS Master Plan for the Space Coast TPOTravel and Traffic ManagementPublic Transit  ManagementCommunicationsUtilize County's existing communications infrastructure AVL and APCExpand existing traffic operations communications Passenger Advisory SystemTraffic  Operations and ManagementRegional signal coordinationEmergency ManagementActive Arterial Management system Remote monitoring/information sharingExpanded video surveillance Coordination with EOC and PoliceRegular signal re‐timing Automatic incident detectionEnhanced traffic control capabilities Road Ranger service patrolsCommon TMC (Physical or Virtual)Adaptive Signal SystemInformation ManagementTravel time, speed and volume vehicle data information Expanded interagency data sharingSignal pre‐empt for emergency vehicles GIS based equipment management/fiber network as‐builtRed light and speed photo enforcementAutomatic detection of traffic equipment malfunctionsMaintenance and ConstructionTraveler Information Work zone managementDMS installation Performance Measurement of equipmentDynamic detour route development and management Regular preventive maintenanceExpand 511 to Arterial SystemParking management systemAirports, Ports and FreightIncident Management FRATISInteragency incident management (TIM/RISC) Traveler information sharing Intelligent Transportation Systems Master PlanSpace Coast Transportation Planning Organization9ITS Master Plan for the Space Coast TPOOperations & Maintenance NeedsPositionExisting Regional StaffRecommendedRegional StaffAdditional Regional Staff Needed Traffic Engineering Operations Manager110Senior Traffic Signal Engineer330Traffic Signal Engineer033Traffic Signal Analysts/Technician033Network Engineer011TMC Manager/ITS Engineer011Traffic Signal Maintenance /ITS Fiber Technician14 24 10Electronics Specialist (L2 Network Tech)143TMC Operator (for arterial application)143Public Information Officer110– Approximately 552 Signals – 80 CCTVs– 50 BlueTooth–4 MVDS sites– Approximately 100 intersections equipped with Wireless Magnetometers for vehicle detection– Fiber and wireless network– Over 5900 Street LightsCurrent Regional Equipment Intelligent Transportation Systems Master PlanSpace Coast Transportation Planning Organization  Local Road Name FROM TO Fiber Short TMC Operations and Maintenance Resource Shortening1 Courtenay PkwyCone RdThe Bee Line 4.712 Cocoa Beach CausewayMilford Point DrAtlantic Ave 3.3063 Atlantic AveMinutemen CausewaySouth of George King Blvd8.74 US ‐ 1 (Titusville Area)Nasa CausewaySR 406 6.1995 Dixon Blvd Clearlake RdUS ‐ 1 1.1576 US ‐ 192 Dairy RdUS ‐ 1 2.8817 Eau Gallie CausewayUS‐1Atlantic Ave 3.1148 US ‐ 1 University BlvdBabcock St 6.429 Babcock St Malabar RdNasa Blvd 6.5110 Ellis Rd/Nasa BlvdW of I‐95 SBUS ‐ 1 7.202Medium 11 Minton Rd Malabar RdEllis Rd 9.12412 Dairy Rd Palm Bay RdUS‐ 192 2.99313 Malabar RdPalm Bay PkwyWest of San Filippo Dr6.12614 Emerson DrSt Johns PkwyN Minton Rd 3.91715 San Filippo DrFoundation Park BlvdMalabar Rd 1.20616 Hollywood BlvdPalm Bay RdUS‐ 192 3.1117 Jupiter BlvdEmerson DrSan Filippo Dr 6.6918 Port Malabar BlvdBabcock StUS ‐ 1 3.20419 N Riverside DrFalcon DrEau Gallie Causeway1.12120 Hickory St New Haven AveUS‐ 192 121 Palm Bay RdMalabar RdElis Rd 7.722 US ‐ 1 Pineda CausewaySouth of Barnes Blvd8.95423 S Fiske Blvd/Stadium PkwySummer PathBarton Blvd 5.902Long 24 Viera Blvd Stadium PkwyUS ‐ 1 3.02625 Pineda CausewayUS‐1Atlantic Ave 4.46626 Atlantic AvePineda CausewayMinutemen Causeway7.74127 Melbourne CausewayUS‐1Atlantic Ave 2.38628 Clearlake RdCocoa Beach CausewayIndustry Rd/SR 5283.63829 South Patrick DrEau Gallie CausewayPineda Causeway5.17530 South St Cheney HwyS Singleton Ave 3.44931 US ‐ 1 Lake Washington RdPineda Causeway432 Nasa Pkwy US‐ 1Courtenay Pkwy 7.633 Courtenay PkwyThe Bee LineNasa Pkwy 9.434 US ‐ 1 Cidco RdNasa Causeway 8.37 ITS Master Plan for the Space Coast TPOCorridor Needs10 Intelligent Transportation Systems Master PlanSpace Coast Transportation Planning Organization11 Intelligent Transportation Systems Master PlanSpace Coast Transportation Planning Organization12ITS Master Plan for the Space Coast TPO• Traffic Management Center (TMC) Options – Existing City of Melbourne TMC– Existing Brevard County TMC–Future Regional TMC• Co-locate agencies (local maintaining agencies, emergency responders, FHP, etc.)• Determine location, operating software, staffing hours & responsibilitiesBrevard County TMC Example of a Future TMC Intelligent Transportation Systems Master PlanSpace Coast Transportation Planning Organization13ITS Master Plan for the Space Coast TPOPROJECT CAPITAL IMPROVEMENTS *OPERATIONS & MAINTENANCE            (FOR 10 YEARS)*TOTAL (10 YEARS) COST FEASIBLE PLANLIFE CYCLE REPLACEMENT (10 YEARS)*Proposed ITS$36,202,217 $22,020,394 $56,222,611 $4,950,404EXISTING EQUIPMENT$8,698,691 $53,540,040 $62,238,731 $2,840,979TOTAL COST$44,900,908 $75,560,434 $118,461,342 $7,791,383Opportunity CostThe total opportunity cost for the traveling public is $87,399,937 per year. This is equivalent to a 10 year-savings of $957,004,933 (cost includes 2% inflation per year) Overall ITS Master Plan CostCost/Benefit Ratio13 Intelligent Transportation Systems Master PlanSpace Coast Transportation Planning Organization14ITS Master Plan for the Space Coast TPO Intelligent Transportation Systems Master PlanSpace Coast Transportation Planning Organization15ITS Master Plan for the Space Coast TPOPotential Consortium Structure Level• Level 1: Operator/Maintainer – Voting Members• City of Melbourne• City of Palm bay• City of Titusville• Brevard County• Level 2: Other Stakeholders• Level 3: First RespondersChairVice - ChairTPO RepresentativeSecretaryRegional ITS Consortium Structure• Regional partnership between local agencies with theultimate goal of Safety and mobility of the BrevardCounty Arterial Network. The stakeholders wouldestablish and agree to the roles and responsibilities ofeach agency, including data information exchange,permissions and requirements in order to supportintegrated operations’ center.TPO Representative: Assigned by the Space Coast TPO.Chair:Voted by all stakeholders and serves annually or bi‐annually.Vice Chair: Voted by all stakeholders and serves annually or bi‐annually.Secretary:Voted by all stakeholders to keep meeting minutes.  Intelligent Transportation Systems Master PlanSpace Coast Transportation Planning Organization16ITS Master Plan for the Space Coast TPOProgram Structure• FDOT would support contract management and possibly funding• TPO as a coordination umbrella - act as a liaison to FDOT•Regional ITS Consortium would decide on the Task Work Orders – with input from the agencies• Operator/Maintainer Level• Stakeholder Level• MOU, MOA and/or interlocal agreements should be in place.•No change to the legislative agreements or existing agreements• Vendor: data level - sharing of data between agencies • Focus on O&M and not in capital improvements as much• O&M needs to be accomplished in order to build infrastructure appropriately– Capital investment based on Operations and Maintenance needs Intelligent Transportation Systems Master PlanSpace Coast Transportation Planning OrganizationConsortium Duties– Executive (Level 1 and 2) – 2-3 years term - Establish Annual Budget • Chair• Vice-chair• Secretary (Meeting minutes) -> could tell vendor to do.– Develop/Execute MOUs– Request/Approve tasks to be performed by the vendor (Budget Allocation)• Maintenance plan• Operations plan– Meeting minutes – very important– Maintaining action items– Oversee Preventative maintenance– Oversee Day to day operations– Review performance measures – Review Vendor report – Level of accountability (Performance of operations) trust with vendor–QA/QC – Vision and Goals update– Update ITS Master PlanITS Master Plan for the Space Coast TPO17 Intelligent Transportation Systems Master PlanSpace Coast Transportation Planning OrganizationVendor Duties• Vendor– Goal: Develop Trust.– Real time management (ATMS) as permitted– Maintain coordination between agencies and first responders– Retime as needed– Consistent Clock (GPS Clock)– Gather data from field – Reporting. No reporting = no funding.– Migrate the existing County TMC to a larger room?ITS Master Plan for the Space Coast TPO18 Intelligent Transportation Systems Master PlanSpace Coast Transportation Planning Organization19ITS Master Plan for the Space Coast TPO Intelligent Transportation Systems Master PlanSpace Coast Transportation Planning OrganizationITS Master Plan for the Space Coast TPONext Step• Presentation to TPO Committee– September 8th • Presentation to TAC/CAC Committee– September 10th • TPO Adoption of Plan • TPO Approval of Consortium Formation– Meeting frequency?– Voting members?• Schedule next Stakeholders Meeting– October? 20 Intelligent Transportation Systems Master PlanSpace Coast Transportation Planning OrganizationTHANK YOUQuestions?21 Brevard County Sheriff’s Office Cape Canaveral Precinct Update for Week Ending July 24, 2015 Page 1 of 1 The Brevard County Sheriff's Office Community Services Unit offers *free and confidential* home and business security surveys for our citizens. A community services representative will check your home or business interior and exterior and identify potential security concerns. They will make recommendations on how to improve the security of the home or business. If you are interested in a survey, please call 321-264- 7755 or send us an e-mail at communityservices@bcso.us to arrange for a survey. Patrol Division Weekly Statistics July 16 thru July 22, 2015 Type Weekly Total Case Reports Written 25 Case Reports Closed 19 Arrests Made 10 Front Desk Weekly Statistics July 16 thru July 22, 2015 Type Weekly Total Phone Calls Answered 63 Walk-ups Assisted 36 Fingerprint Cards Completed 2 Notary Assistance for Citizens 3 Case Reports Processed 25 Citizen On Patrol Weekly Statistics July 16 thru July 22, 2015 Type Weekly Total Patrol Hours Completed 14 Special Detail & Meeting Hours 0 Training & Office Hours 16 Miles Driven 91 Total Volunteer Hours 30   Station #1: 190 Jackson Avenue •Cape Canaveral, Florida 32920 • (321) 783‐4777 • Fax: (321) 783‐5398  Station #2: 8970 Columbia Road •Cape Canaveral, Florida 32920 • (321) 783‐4424 • Fax: (321) 783‐4887    CANAVERAL FIRE RESCUE Serving the city of Cape Canaveral & Canaveral Port Authority Update for Week Ending July 24, 2015 1. One CPR/AED class for BCSO C.O.P.s; four classes for CPA employees. 2. Department Safety meeting. 3. City Budget, Council and DRC meetings. 4. Meetings with developers of Homewood Suites and Holiday Inn. 5. Port Cargo and Real Estate staff meetings. 6. Shifts completed Quarterly NFPA drills and EMS training. 7. Prevention conducted 32 annual, 11 follow up and 8 new construction inspections. They completed 5 new construction plan reviews and 8 requests from the public.