HomeMy WebLinkAboutWeekly Update - 12-16-16
Cape Canaveral VISION Statement
Administrative Services
Community Engagement
Community Development
Economic Development
Culture & Leisure Services
Public Works Services
Brevard County Sheriff’s Office
Canaveral Fire Rescue – No Report
5-17-2016
Cape Canaveral Vision Statement
We envision: A bikeable and walkable Cape Canaveral that retains and enhances its residential feel, characterized by low-rise buildings. This residential and business friendly atmosphere is a
liveable, attractive, safe, inclusive and sustainable coastal community that embraces the seaside
and riverside as the main amenities, and supports local culture, commerce and education.
We envision: A1A as a “complete street” with a native-landscaped and tree-lined median with traffic calming elements and dark-sky street lighting. “Complete street” amenities include bicycle
facilities, covered transit stops, and safe pedestrian crossings that invite pedestrians and bicyclists
to access the beach, river, local neighborhoods and adjacent communities. Our improved
“complete streets” will allow us to travel calmly to intimate waterfront destinations and a walk-able uptown core. Multi-use paths lined with shade trees should be wide enough for bikes and pedestrians and lighted so anyone can walk or bicycle safely anywhere in town, day or night.
We envision: Welcoming community entrance features that create a sense of arrival and unique
community identity. The “uptown” and other areas will contain an architecturally rich and unique mix of uses, with wide tree shaded sidewalks and umbrella covered café tables at restaurants and bistros where friends gather, interact, and enjoy drinks and dinner.
We envision: A community that; removes or transforms blighted and unfinished buildings into
attractive structures, offers city-wide green spaces, provides a pet-friendly park with ample shade, and actively recruits and supports businesses that enhance economic viability and serve our residents and visitors.
We envision: Open shorelines and rivers accessible to the public including amenities that take
advantage of the water, such as limited and quaint water-view establishments and intimate public gathering and entertainment places that may include pavilions, gazebos, or a performance stage.
Administrative Services Update for Week Ending December 16, 2016
The City Manager’s Office is responsible for the day to day administration of all City departments
in accordance with City Council’s established policies/direction, local ordinances, resolutions and State/Federal laws/rules and regulations. Telephone conferences, meetings with citizens,
documents prepared/reviewed/approved and meetings/conferences held are numerous and may not
be included in the Weekly Updates. Highlights:
• Met with Department Directors regarding various projects/issues/initiatives.
• Met with Mayor Hoog regarding various City initiatives.
• Met with Council Member Brown regarding City Council 12-20-16 Agenda Items/City
initiatives.
• EA provided assistance to City Council Members and select Department Directors.
• Along with CCO, EA continued review/revisions of 2016 State of the City reports.
City Clerk’s Office Staff performed day to day duties/responsibilities and assisted various
telephone/walk-in requests from the Public/Staff and provided assistance to City Council.
Highlights:
• Records Management – 140 pages of documents scanned; filed annual Records
Compliance Statements with Florida Department of State; assisted interested party in
accessing and navigating Electronic Records Database (Laserfiche) on City computer
terminal to fulfill records request; continued processing new supplement pages for City Code books.
• Council Meetings – prepared/distributed agenda/packet for 12-20-16 Regular Meeting.
• Election – final Campaign Treasurers Reports, Report Code TR (Termination Report) are due from candidates on or before 02-06-17, none have been received as of yet.
• Council – continued coordinating with City Manager and Department Directors to
review/finalize orientation materials for Council Member Randels; continued preparing
requested updates to City Code book, past year’s City Council agendas and various other paperwork for Council Member Randels.
• State of the City Report – continued coordinating with City Manager’s Office and other
City Departments to review various sections of the State of the City.
• Attended Holiday Luncheon for City Staff and Elected Officials.
• Attended Brevard County City Clerk’s Association Meeting in Satellite Beach.
• Met with Staff from Community Development Department and Culture & Leisure Services
regarding City Community Calendars, Advisory Board Meetings, how to handle Elected
Official inquiries and other items.
• Met with Financial Services Staff regarding new/updated timesheet paperwork.
• Met with City Manager and select Department Directors regarding various items/issues.
Financial Services Staff performed day to day duties/responsibilities and assisted various
telephone/walk-in requests from the Public.
• Completed Financials for November 2016 (attached).
• James Moore Certified Public Accountants and Consultants on-site this week performing’s
Annual Audit.
Human Resources/Risk Management Staff performed day to day duties/responsibilities. Highlights:
• National Labor Relations Board Says Social Media Policy Cannot Prohibit Employees
from Posting Pictures of Company National Labor Relations Board (NLRB) continues its scrutiny on employer social media policies.
In a recent Board decision, G4S Secure Solutions (USA), Inc., the majority declared a variety of
policies and practices engaged in by the employer to violate employees’ Section 7 concerted
activity rights. Among the policies challenged was a prohibition on posting on any social networking site “photographs, images, and videos” of employees at work.
The Administrative Law Judge upheld the policy, accepting the employer’s argument that the
policy protected client privacy. The NLRB reversed this finding, concluding that the mere fact that
a client uses security services and that a social media posting reveals this fact does not present a
general privacy concern. The Board also stated that postings of photographs of employees in
uniform at work could involve discussions among employees of terms and conditions of employment protected under Section 7.
For the time being, employers will continue to have their handbooks and other policies subject to legal challenge on the basis that employees may misconstrue them to limit their legal rights.
• Philadelphia Employers Can No Longer Ask About an Applicant's Salary History
• The proposed ordinance, which Mayor Kenney is expected to sign, not only prohibits
employers from asking about or relying on an applicant's salary history in the hiring
process, but also bars employers from performing independent research to find the salary history for an applicant. There are some exceptions, including situations when an applicant chooses to divulge his or her prior wages and when action is taken by an employer pursuant
to any Federal, State or Local law that authorizes the disclosure or verification of wage
history for employment purposes.
• This legislation is part of an emerging trend aimed at decreasing the wage gap between women and minorities and their white male colleagues. Studies have shown that income
inequality persists between women and minorities, and their white male co-workers. For
example, according to the proposed ordinance, for every dollar earned by white men in
Pennsylvania, women are paid 79 cents, African-American women are paid 68 cents, Latinas are paid 56 cents and Asian women are paid 81 cents. Supporters of the legislation cite the importance of evaluating a candidate based on their qualifications and the job
responsibilities of the position sought, and not based upon prior wages or salary history.
• How to Keep Your Holiday Party off of the Naughty List With the holiday season officially upon us, many employers are finalizing plans to host a party for
their employees. These festivities offer a time for colleagues to celebrate the year’s
accomplishments, to extend season’s greetings, and to bond with one another in a less formal
environment. Sometimes, though, the holiday cheer can turn into a nightmare for employers.
By keeping an eye out for the many issues that may arise during an office holiday party, and by
sticking to a few simple rules, you can ensure that your organization stays on the “nice” list this year.
Remember that Holidays Aren’t the Same for Everyone
Title VII of the Civil Rights Act of 1964 and many state laws, including the Pennsylvania Human
Relations Act, protect employees from discrimination based on race, sex, national origin, and
religion, among other things. Unfortunately, holiday celebrations have landed some employers in legal hot water during the most wonderful time of the year.
Tips for Staying out of Hot Water
• Hold holiday parties off-premises and during non-work hours if possible.
• Make attendance optional. If the party is held outside of work hours and optional, then
employees who may not celebrate holidays for religious or ethnic reasons can miss the party
without forfeiting pay or suffering discipline.
• Consider offering a “holiday party” or “end of year party” instead of a celebration linked to
a particular religious observance. Although you may not get sued for simply having a
“Christmas Party” or “Hanukkah Party,” adding religious overtones to your celebration may
leave some workers feeling alienated or unwelcome.
• If an employee has a religious or cultural objection to participating in your company’s
holiday celebration, explore whether there’s a reasonable accommodation that will alleviate
that employee’s concerns.
In Brennan v. Townsend & O’Leary Enterprises, Inc., an employer held a holiday party for its employees. A supervisor dressed as Santa Claus and asked his female subordinates to sit on his
lap while he asked questions about their love lives. One female employee sued on the basis of
sexual harassment. Ultimately, the case went to trial where a jury awarded the employee
$250,000. The verdict was overturned on appeal, but the employer’s legal costs in defending the
claim figure to be astronomical. Prevent similar scenarios by reminding employees that while holiday parties are meant to be fun and informal, they are still work-related functions and
employment policies, including your anti-harassment policy, apply. At your party, everyone
should treat each other with same dignity and respect as they do during a normal
workday. Employees should be encouraged to report any questionable behavior so that it can be
immediately corrected if necessary. The workplace should be free from sexual harassment; your holiday party should be too!
If you’re Serving Egg Nog (or Other Alcoholic Beverages)…
Many employers choose to serve alcohol to add to the cheer and festive atmosphere at their holiday parties. There’s usually nothing wrong and employees often appreciate the ability to enjoy an
adult beverage while having a good time with work colleagues. Serving alcohol at a work function
does have its risks and the following helpful hints, can help keep the party from getting out of
hand.
• Offer a certain number of drink tickets to each employee. By limiting the number of drinks
available to your workers, you’re taking a big step toward keeping someone from drinking
too much.
• Fill your drink menu with beverages that contain relatively low amounts of alcohol. Stick to
beer and wine, and leave the hard stuff at home. Also offer plenty of non-alcoholic drink
choices.
• Make food available to help slow the absorption of alcohol.
• Consider finding a few volunteers who will monitor the party. These folks can see whether
someone has had too much to drink and help arrange for cabs and/or designated drivers.
• Close the bar well before the event is over. Allow an hour or so for employees to continue mingling after last call.
• Provide some form of transportation to and from the event.
You don’t need to be a Grinch to avoid a hassle. Just remember that establishing and
following a set of reasonable ground rules will foster a safe and happy holiday event for
everyone.
• HR/Risk Management continues to complete FEMA forms pertaining to storm related labor activities and costs, including capturing those associated with time spent by Staff
performing administrative duties; and FEMA data gathering and report preparation which
is reimbursable under the Direct Administrative Costs component of the FEMA
reimbursement claims process.
Please welcome Tim Penn, Utilities Mechanic assigned to the Collections/Reclamation
Field Systems Division within the Public Works Services Department. Originally from
Indiana, Tim comes to us with more than 15 years of experience performing industrial
maintenance duties within utilities, manufacturing and agricultural environments following service in the U.S. Army for 14 years.
John Deleo, Administrative/Financial Director
P.O. Box 326
Cape Canaveral, FL 32920
(321) 868-1230
(321) 868-1248 fax
j.deleo@cityofcapecanaveral.org
Memo
TO:
VIA:
FROM:
DATE:
RE:
The Honorable Mayor and Members of the City Council
{)~
David L. Greene, City Manager
John Deleo, Administrative/Financial Services Directo~
December 15, 2016
Monthly Financial Report -November 2016
Staff is pleased to present the Monthly Financial Report for the period ending November 30, 2016.
At this point in the Fiscal Year, the Year to Date Actuals should be 16. 7% of the total annual
budget.
Total General Fund Departmental costs are under target at 11.5%. Administrative Services is
running below target. Fire Rescue and Protective Services are over target costs at a combined
5.1 %. Community and Economic Development and Building and Code Enforcement are under
costs by 14.5%. Leisure Services is 7.4% below its estimated target. Non-Departmental
expenditures are under budgetary projections by 10.4%.
The Community Redevelopment Agency (CRA) costs are over target costs by 2.1 %.
The Capital Construction Fund related to construction of the New City Hall has incurred $160,401
in cost this Fiscal Year.
Wastewater Fund overall costs are under target at 5.2%.
The Stormwater Fund is under target by 14.5%.
The Enterprise Capital Fund expenditures are below budgetary projections by 16. 7%.
The City's General Fund investments total $5,490,282.28; Special Revenue investments total
$311,546.14; and Enterprise Fund investments total $1,137,423.17. The Grand total of all
investments is $6,939,251.59. The Annual Rate of Return for each Investment is attached.
If you have questions or wish anything additional, please contact me.
Revenue
Ad Valorem Tax
City of Cape Canaveral
Fund Narrative
Period Ended November 30, 2016
To date, the City has received 18.4% of ad valorem revenue. The City will see this revenue source
spike during the months of December and January as escrowed taxes are remitted to the County.
Local Option Gas Tax
This amount represents an accrual for October and November based on average collections from
the previous ten months. Fiscal Year 2016-17 budget is slightly more than Fiscal Year 2015-16.
This revenue stream is somewhat seasonal in nature.
Franchise Fees, Utility Service Taxes and Communications Service Tax
This amount represents an accrual for October and November based on average collections from
the previous ten months. This revenue is slightly below target at this point and hopefully this trend
will improve.
Permits and Licenses
Permits and Licenses are above target at 39.8%. This is a direct result of business tax renewals
which had to be paid by October 1 in order to avoid late fees.
State Shared Revenues
This amount represents an accrual for October and November based on average collections from
the previous ten months. This revenue source is currently under target at 16.1 %.
Garbage and Recycling Revenues
This amount represents collections for the month of October. This revenue line is right on target
at 16. 7%. However, this revenue source tends to fluctuate from month to month.
Recreation Fees (Leisure Services)
Recreation Fees are under target at 11 %. Hurricane Matthew caused the cancellation of October's
Friday Fest and the resulting loss of revenue to the City.
Investment Income
Investment Income is slightly under target at 12.6%. This should change as interest rates appear to
be moving upward.
Utility Operating Income {Wastewater Fund)
Utility Operating Income is right on target at 16.5%.
Stormwater Utility Fees (Stormwater Fund)
Stormwater Utility Fees are slightly under target at 15.2% but a rate increase is slated to take effect
on January 1, 2017.
City of Cape Canaveral
Statement of Revenues & Expenditures
Period Ended November 30, 2016
GENERAL FUND
FY 2016-2017 YTD %OF TARGET
BUDGET ACTUAL BUDGET ACTUAL
REVENUE
Cash Forward s 4,056,000 s 0.0"/e N/A
Cash Forward -R&R 170,400 0.0"/o N/A
Ad Valorem TBies 3,491,261 640,801 18.4•;. 581,877
Local Option Gas TH 332,243 0.0% 55,374
Franchise Fees 800,620 126,533 15.8•1. 133,437
Utility TBies 1,175,942 192,641 16.4•;. 195,990
Communications Service Tu 416,088 69,348 16.7"1. 69,348
Permits & Licenses 220,000 87,615 39.8•1. 36,667
Impact Fees 1,400 0.0"/o 233
Federal Grants 139,000 o.o•;. 23,167
State Grants 50,000 0.0•1. 8,333
State Shared Revenue 865,574 139,536 16.1 "I. 144,262
Local Shared Revenue 128,000 128,000 100.0•1. 21,333
Charges for Services 30,165 250 0.8"1. 5,028
Garbage & Recycling Revenue 1,067,292 178,184 16.1•1. 177,882
Recreation Fees 78,285 8,582 11.0% 13,048
Fines & Forfeitures 73,400 1,187 1.6% 12,233
Interest Income 66,260 8,333 12.6•1. 11,043
Fire Hydrant Rental Fee 67,012 11,699 11.5•;. 11,169
Miscellaneous Revenue 131,080 9,155 7.0"!. 21,847
Transfer from School Guard Crossing Fund 2,385 o.o•;. 398
Transfer from CC Redevelopment Fund 83,357 83,357 100.0% 13,893
Contribution from Wastewater Fund 784,364 130,727 16.7"1. 130,727
Contribution from Stormwater Fund 19,566 3,261 16.7"1. 3,261
TOT AL REVENUES s 14,249,694 s 1,819,210 12.8"1. $ 1,670,549
EXPENDITURE
Legislative s 34,584 s 3,324 9.6•fe s 5,764
Administrative Services 414,615 36,749 8.9•fe 69,103
Community Development 197,958 22,609 11.4"1. 32,993
Protective Services 2,649,212 546,102 20.6"1. 441,535
Fire I Rescue Services 1,979,598 353,567 17.9"1. 329,933
Building & Code Enforcement 384,974 38,480 10.0"I. 64,162
Infrastructure Maintenance 977,043 62,865 6.4•fe 162,841
Economic Development 143,370 20,360 14.2•;. 23,895
Leisure Services 568,183 52,735 9.3% 94,697
Community Engagement 107,689 12,389 11.5"1. 17,948
Legal Services 154,750 15,970 10.3"1. 25,792
Solid Waste 1,067,020 198,000 18.6•/. 177,837
Debt Service 604,968 0.0% 100,828
Non-Departmental 999,921 271,279 21.1•1. 166,654
Transfer to Community Redevelopment Agency 0.0%
Transfer to Capital Construction Fund 3,800,000 0.0% 633,333
Contingency 165,809 0.0% N/A
TOT AL EXPENDITURES s 14,249,694 s 1,634,428 11.5•;. s 2,347,314
Excess of Revenues Over I (Under) Expenditures s 184,782
Page 1of7
City of Cape Canaveral
Statement of Revenues & Expenditures
Period Ended November 30, 2016
POLICE EDUCATION FUND
FY 2016-2017 YTD %OF TARGET
BUDGET ACTUAL BUDGET ACTUAL
REVENUE
Police Education Income $ 864 $ 101 11.7% $ 144
Interest Income 180 29 16.4% 30
TOT AL REVENUES $ 1,044 $ 131 12.5'1. $ 174
EXPENDITURE
Education & Training $ $ 0.0'1. $
Contingency 1,044 0.0'1. NIA
TOT AL EXPENDITURES $ 1,044 $ 0.0% $
Excess of Revenues Over I (Under) Expenditures $ 131
FIRE PROTECTION FUND
FY 2016-2017 YTD '1e OF TARGET
BUDGET ACTUAL BUDGET ACTUAL
REVENUE
Cash Forward R&R $ $ o.o•;. $
Interest Income 132 18 13.9'1. 22
Impact Fees 0.0%
Net Increase (decrease) in FMV 0.0%
TOTAL REVENUES $ 132 $ 18 13.9% $ 22
EXPENDITURE
Transfer to General Fund $ $ 0.0'1. NIA
Contingency 132 0.0'1. NIA
TOT AL EXPENDITURES $ 132 $ 0.0'1. $
Excess of Revenues Over I (Under) Expenditures $ 18
--~--~ ------~
SCHOOL CROSSING GUARD FUND
FY 2016-2017 YTD %OF TARGET
BUDGET ACTUAL BUDGET ACTUAL
REVENUE
Cash Forward $ 824 $ 0.0"/o NIA
Parking Fine Surcharge 1,500 30 2.0"/e 250
Interest Income 61 7 11.7% 10
TOT AL REVENUES $ 2,385 $ 37 1.6'1. $ 260
EXPENDITURE
Transfer to General Fund $ 2,385 $ 0.0% $ 398
Contingency 0.0% NIA
TOT AL EXPENDITURES $ 2,385 $ 0.0'1o $ 398
Excess of Revenues Over I (Under) Expenditures $ 37
Page 2 of 7
City of Cape Canaveral
Statement of Revenues & Expenditures
Period Ended November 30, 2016
LIBRARY FUND
FY 2016-2017 YTD 91eOF TARGET
BUDGET ACTUAL BUDGET ACTUAL
REVENUE
Cash Forward s 500 s 0.0910 s 83
Ad Valorem Taxes 63,991 43,941 68.791. 10,665
Ad Valorem Tax Delinquent 50 1 1.391e 8
Tax Penalty Income 60 0 o.s91. 10
Interest Income 4,800 753 15.791. 800
Interest-Library Impact Fees 0.0910
Interest -Tax Collections 35 10 27.291. 6
Net Increase (decrease) in FMV 0.0910
Impact Fees -Library 1,000 0.0910 167
Miscellaneous Revenue 0.0•1.
Transfer from Capital Construction Fund 0.0•1.
TOT AL REVENUES s 70,436 s 44,704 63.591. s 11,739
EXPENDITURE
Operating Expenses s 34,330 s 5,348 15.691. s 5,722
Capital Purchases 36,000 0.091. 6,000
Contingency 106 0.091. NIA
TOT AL EXPENDITURES s 70,436 s 5,348 7.691. s 11,722
Excess of Revenues Over I (Under) Expenditures s 39,356
CAPE CANAVERAL COMMUNITY REDEVELOPMENT AGENCY
FY 2016-2017 YTD 91eOF TARGET
BUDGET ACTUAL BUDGET ACTUAL
REVENUE
Cash Forward s s 0.091. NIA
Shared Revenue from Cape Canaveral 210,305 210,305 100.091. 35,051
Shared Revenue from Brevard County 265,198 0.091. 44,200
Interest Income 0.091.
Net Increase (decrease) in FMV 0.0910
Transfer from General Fund 0.091.
TOT AL REVENUES $ 475,503 s 210,305 44.291. s 79,251
EXPENDITURE
Operating Expenses $ 54,822 s 6,021 11.091. s 9,137
Capital Purchases 285,000 0.0% 47,500
Debt Service 135,681 83,357 61.491. 22,614
Transfer to N. Atlantic Ave.Imp.Fund 0.0910
Contingency 0.0% NIA
TOT AL EXPENDITURES $ 475,503 $ 89,378 18.891. $ 79,251
Excess of Revenues Over I (Under) Expenditures $ 120,927
Page 3 of 7
REVENUE
Cash Forward
Contraband Income
Interest -State
Net Increase (decrease) in FMV
TOTAL REVENUES
EXPENDITURE
School Resource Officer
Contingency
TOT AL EXPENDITURES
City of Cape Canaveral
Statement of Revenues & Expenditures
Period Ended November 30, 2016
LAW ENFORCEMENT TRUST FUND
FY 2016-2017 YTD
BUDGET ACTUAL
$ 1,300 $
1,000
72 8
$ 2,372 $ 8
s 2,372 s
s 2,372 $
Excess of Revenues Over I (Under) Expenditures s 8
o/e OF TARGET
BUDGET ACTUAL
O.Oo/e N/A
O.Oo/e 167
11.7% 12
0.0%
0.4% s 179
0.0•1. s 395
O.Oo/e NIA
0.0% s 395
Page 4 of 7
City of Cape Canaveral
Statement of Revenues & Expenditures
Period Ended November 30, 2016
CAPITAL CONSTRUCTION FUND
FY 2016-2017 YTD 91eOF TARGET
BUDGET ACTUAL BUDGET ACTUAL
REVENUE
Cash Forward -General Government $ $ 200,000.00 O.Oo/o NIA
Cash Forward -Fire I Rescue 0.0% NIA
Cash Forward -Protective Services 0.0% NIA
Cash Forward -Leisure Services 0.091. NIA
Cash Forward -Library 0.091. NIA
Interest -General Government 0.0•1.
Interest -Fire I Rescue 0.091e
Net Increase (decrease) in FMV 0.091e
Transfer from General Fund 3,800,000 0.0910 633,333
Cap. Expansion Fees -General Government 0.0%
Cap. Expansion Fees -Fire I Rescue 0.0%
TOT AL REVENUES s 3,800,000 s 200,000 5.391. s 633,333
EXPENDITURE
Capital -General Government s 3,800,000 s 160,401 4.291. s 633,333
Capital -Fire I Rescue O.Oo/e
Transfer to General Fund O.Oo/e
Transfer to Library Fund O.Oo/e
Contingency -General Government 0.091. NIA
Contingency -Fire I Rescue 0.091. NIA
TOT AL EXPENDITURES s 3,800,000 s 160,401 4.291. s 633,333
Excess of Revenues Over I (Under) Expenditures s 39,599
N. ATLANTIC AVE. IMPROVEMENT FUND
FY 2016-2017 YTD 91eOF TARGET
BUDGET ACTUAL BUDGET ACTUAL
REVENUE
Cash Forward $ $ 0.091. NIA
FDOT/Unobligated Reserves 400,000 0.091. 66,667
Interest -TIFT Funds 6,000 0.091. 1,000
Net Increase (decrease) in FMV 0.091.
Contributions-Private Sources 0.091.
Transfer from GF -TIFT & SPIA 132,607 0.091.
Transfer from CC Redevelopmnt Agency O.Oo/e
TOT AL REVENUES $ 406,000 $ 132,607 32.7•/. s 67,667
EXPENDITURE
Capital Purchases $ 400,000 s 958 0.2o/. s 66,667
Contingency 6,000 0.091. NIA
TOT AL EXPENDITURES $ 406,000 s 958 0.291e s 66,667
Excess of Revenues Over I (Under) Expenditures $ 131,649
Page 5 of 7
City of Cape Canaveral
Statement of Revenues & Expenditures
Period Ended November 30, 2016
WASTEWATER ENTERPRISE FUND
FY 2016-2017 YTD 91eOF TARGET
BUDGET ACTUAL BUDGET ACTUAL
REVENUE
Cash Forward s 100,000 s 0.091. NIA
St.John's River Water Mgmt Dist. Grant 0.0910
Utility Operating Income 3,759,289 621,598 16.591. 626,548
Utility Penalty Income 61,800 4,453 7.2% 10,300
Impact Fees 0.0%
Reuse Hook-Up Fees 2,925 0.0•1. 488
Reclaimed Water Revenue 80,925 13,394 16.691. 13,488
Investment Income 7,200 1,760 24.491. 1,200
Sale of Fixed Assets 15,000 0.0•1. 2,500
Transfer from CC CRA Fund 52,323 0.0910 8,721
SRF Loan Proceeds 3,250,000 0.091. 541,667
Net Increase (decrease) In FMV 0.091.
TOTAL REVENUES s 7,329,462 s 641,206 8.791. s 1,204,910
EXPENDITURE
Personal Services s 1,162,154 s 166,311 14.3•/. s 193,692
Operating Expenses 1,059,916 80,528 7.691. 176,653
Debt Service O.Oo/e
Contribution to General Fund 784,364 130,727 16.791. 130,727
Transfer to Enterprise Capital Fund 4,238,100 0.0•1. 706,350
Contingency 84,928 0.091. NIA
TOT AL EXPENSES s 7,329,462 $ 377,566 5.2•1. $ 1,207,422
Excess of Revenues Over I (Under) Expenses s 263,640
Page 6 of 7
City of Cape Canaveral
Statement of Revenues & Expenditures
Period Ended November 30, 2016
STORMW ATER ENTERPRISE FUND
FY 2016-2017 YTD 'Ye OF TARGET
BUDGET ACTUAL BUDGET ACTUAL
REVENUE
Cash Forward s 450,000 s O.O'Yo NIA
DepGrant 1,187,262 0.0% 197,877
Stormwater Utility Fees 623,076 94,417 15.2•1. 103,846
Investment Income 6,000 1,092 18.2'Y. 1,000
SRF Loan Proceeds 0.0•1.
Net Increase (decrease) in FMV O.O'Ye
TOTAL REVENUES s 2,266,338 s 95,509 4.2'Y. s 302,723
EXPENDITURE
Personal Services s 201,802 $ 29,814 14.8•/. s 33,634
Operating Expenses 303,448 11,371 3.7'Y. 50,575
Contribution to General Fund 19,566 3,261 16.7'Y. 3,261
Transfer to Enterprise Capital Fund 1,699,000 5,000 0.3'Y. 283,167
Contingency 42,522 O.O'Ye NIA
TOT AL EXPENSES $ 2,266,338 $ 49,446 2.2'Y. $ 370,636
Excess of Revenues Over I (Under) Expenses $ 46,063
ENTERPRISE CAPITAL FUND
FY 2016-2017 YTD 'Ye OF TARGET
BUDGET ACTUAL BUDGET ACTUAL
REVENUE
Transfer from Wastewater Fund $ 4,238,100 s O.O'Ye $ 706,350
Transfer from Stormwater Fund 1,699,000 5,000 0.3% 283,167
SRF Loan Proceeds 0.0•1.
TOT AL REVENUES $ 5,937,100 $ 5,000 O.l'Ye $ 989,517
EXPENDITURE
Capital -Wastewater $ 4,238,100 s 0.0•1. $ 706,350
Capital -Stormwater 1,699,000 1,373 0.1•1. 283,167
TOT AL EXPENSES $ 5,937,100 $ 1,373 0.0% $ 989,517
Excess of Revenues Over I (Under) Expenses s 3,628
Page 7 of 7
Florida State Treasury -Special Purpose Investment Account (SPIA) & FL SAFE
As of November 30, 2016, the following funds were invested with the State ofFlorida Division of Treasury, with a 1.24%
rate of return.
Interest earned for the month: $ 4,722.52
General Fund
Restricted (by outside party)
Recycled Product $ 50,695.03
Cape Caribe-Tree Mitigation
CapeCaribe-N. Atlantic Ave.
Total Restricted $ 50,695.03
Committed (Constrained by Council)
Fire Station Reserve $
City Hall Reserve 108,458.85
Expansion Recreation 110,868.95
Expansion Police 80,086.78
Capital Equipment Renewal & Replacement 214,411.53
Total Committed $ 513,826.11
Assigned -General Fund Emergency Reserve 490,876.45
Unassigned 1,195,047.40
Total General Fund SP/A Investments: $ 2,250,445.00
Fl Safe General Fund Emergency Reserve -.670% (assigned) $ 1,248,960.83
Fl Safe Combined -Note 2014 -.670% $ 123,769.50
Fl Safe Combined -Bank United CDs -.55% & .58% $ 1,867,106.95
$ 3,239,837.28
Total General Fund Florida Safe Investments: $ 3,239,837.28
Total General Fund Investments: $ 5,490,282.28
Special Revenue Funds
Restricted (by outside party)
Police Education Fund $ 11,242.24
Aerial Fund 7,015.o7
School Crossing Guard Fund 2,726.15
Library Fund 102,113.03
Library Fund Restricted 185,249.35
Law Enforcement Trust Fund 3,200.30
North Atlantic A venue Reserves:
Investments -SPIA N. Atlantic Ave
Capital Expansion Funds:
Fire Rescue Capital Expansion
General Government Capital Expansion
Total Restricted $ 311,546.14
Total Special Revenue Fund SP/A Investments: $ 311,546.14
Enterprise Funds
Wastewater Fund:
Wastewater General -Unrestricted $ 503,204.13
Wastewater Fund Renewal & Replacement 201,417.20
$ 704,621.33
Stormwater Fund:
Stormwater Fund -Unrestricted $ 398,997.72
Stormwater Fund Renewal & Replacement 33,804.12
$ 432,801.84
Total Enterprise Fund SP/A Investments: $ 1,137,423.17
----
TOTAL SP/A & fl.SAFE/.\ I ESTl/£.\'TS S 6.939.2~1.59
Community Engagement Update for Week Ending December 16, 2016
Community Engagement is primarily responsible for implementation/evaluation of public programs, community meetings, public gatherings and more. Staff attended various meetings,
performed day-to-day duties/responsibilities, website maintenance/improvements and performed
content sourcing throughout the City for various digital/social media platforms.
Other highlights include:
Conversations with residents/pedestrians/business owners in regard to:
• Park Playgrounds
• Public Art Program
• Sustainability
• The Space Between brand
• North Atlantic Streetscape
Staff is working to design new solar light/street pole banners to complement The Space Between
branding, City Vision and past/current streetscape projects. Banners would be placed on North
Atlantic Avenue, Ridgewood Avenue and SR A1A.
Banners will:
• Be themed Sun, Space and Sea
• Represent The Space Between brand
• Continue to set Cape Canaveral apart from other beachside Brevard County communities
Staff accompanied Economic Development Director to visit an Orlando based furniture studio to
explore New City Hall furniture options. The productive meeting created dialogue about chair/desk styles, colors, sizes and answers on material, quality and timeframe. Some creative furniture like a treadmill desk, buildable square stools and ergonomic college desks where tested out! :)
Staff has created an interactive map using the GIS Boondock Cities software to illustrate City wayfinding sign locations. Staff designed and is exploring the use of wayfinding signs throughout the City to direct pedestrians/drivers to City buildings, Police/Fire Departments, Post Office, City
parks and local attractions. Signs are themed Sun, Space and Sea and will be another addition to
The Space Between brand and City Vision.
To explore the interactive map, please visit this link http://bit.ly/2gG2ik7 You will see the sign location and by clicking on the “dot”, what each sign would “point to”.
Staff designed/ordered the next set of Cape Canaveral The Space Between wristbands in the
secondary brand colors. The silicon wristbands are again in two (2) sizes adult and child. To date,
the City has given away nearly 1,000 orange/blue City branded wristbands at City events! Once
the wristbands have arrived, Staff will use social media to announce at what City events they will be given away.
Connect with the City of Cape Canaveral on social media!
Facebook – cityofcapecanaveral, 3,598 page likes, +53
Recent post:
Instagram – cityofcapecanaveral, 513 followers, +31 followers Recent post:
Food truck event
Twitter – capecanaveralfl, 843 followers, +29 followers
Recent Tweet:
Pinterest – capecanaveralfl, 604 inspiring pins
Periscope – capecanaveralfl, 647 hearts (live stream likes), 33 followers Snapchat – capecanaveralfl, 210 point score, 25 followers
MailChimp – 280 subscribers
Social media bests! Tag the City in photos, tweets and posts to be considered.
Community Development Update for Week Ending December 16, 2016
Staff performed day to day duties/responsibilities and assisted various telephone/walk-in requests
from the public, including performing plan reviews, processing permits, conducting inspections, performing site visits, issuing Notices and conducting research.
The Building Division conducted 71 inspections; processed 27 new building permit applications;
28 permits picked up and payments processed; updated/printed 37 BTR’s; processed seven (7)
renewal Business Tax Receipts, alarm and/or fire payments.
• Provided inspections for New City Hall to include one (1) south wall upper deck and
landings and two (2) first floor north wall window installation.
• Processed two (2) new contractor information packets (Contractor License, Liability Insurance and W/C Insurance) allowing them to pull permits in Cape Canaveral.
• Assisted 13 walk-in customers regarding miscellaneous items.
• Processed two (2) records requests.
• Responded to (14) emails, faxes and calls requesting permit information from realtors and
home inspectors.
• Responded to 3 voicemails.
• Responded to 74 incoming phone calls.
• Contacted one (1) contractor regarding scheduling final inspections for building permits
that are nearing expiration & permits recently expired.
• Scanned 13 pages of Certificates of Insurance.
• Requested Brevard County Address Specialist Department correct two (2) City addresses
on Jackson Ave.
• Processed one (1) payment for expired permit.
• Researched 20 fictitious names and 18 LLC/Inc.
• Processed 75 BTR adjustments.
• Responded to 31 phone calls regarding BTR information.
• Assisted 15 walk-in customers regarding BTR’s.
• Attended FABTO luncheon meeting in Orlando.
Code Enforcement performed day-to-day duties/responsibilities, assisted with various requests from the Public and provided office coverage throughout the week. Highlights:
• Received eight (8) new requests giving life-safety issues priority, followed closely by
community appearance and property maintenance.
• Provided front counter coverage and assisted 15 citizens with building/code enforcement
requests.
• Conducted 20 site inspections.
• Removed 20 signs from right-of-way/telephone poles within the City.
• Responded to 32 voicemails regarding complaints/inquiries.
• Responded to 15 lien search requests.
• Code Enforcement Officers continue to conduct daily community sweeps for visible
violations throughout the City.
• Obtained compliance in the field for eight (8) Code violations.
• Issued six (6) door tags for visible violations to be corrected.
• Issued one (1) Notice of Violation.
• Issued two (2) compliance letters.
Planning performed day-to-day duties/responsibilities, assisted with various requests from the
Public and provided office coverage throughout the week. Highlights:
• Records Management – 592 pages of documents scanned/verified; converted 19 .pdf files in Laserfiche and prepared 256 large format plans for outsource scanning.
• Attended training for navigating new City calendar.
• In conjunction with the Economic Development Director, attended meetings between the Daniels Corporation and some individual City Council Members regarding the proposed
development of a new hotel in the Astronaut Boulevard corridor.
• Participated in conference call with Luke Transportation Engineering regarding FDOT response to proposed access management plan for the Cumberland Farms project at 8000 Astronaut Boulevard.
• In conjunction with City Attorney’s office, reviewed and executed a Motion related to the
foreclosure sale for property located at 7521 Magnolia Avenue.
• The December 28, 2016 Planning & Zoning Board meeting has been cancelled.
• Spoke with representative of Ocean Woods development regarding required buffer areas
located on south and north sides of the property. The buffer areas are required to be
maintained in a natural state. Vegetation/trees that are destroyed and/or removed need to be
replaced with native vegetation. Debris related to the storm may be removed and replaced with native vegetation.
Economic Development Update for Week Ending December 16, 2016
Performed day to day duties/responsibilities, conducted various meetings with business stakeholders, potential investors, citizens, realtors and Staff. Performed site visits and
conducted research as necessary.
• City Hall status: o Metal roof framing is underway (parapet walls, dormers, sub-fascia, etc.) o Construction of southeast stair tower continues.
o Made LVT flooring selection. This is an item that was Value Engineered to
reduce costs. o Site work continues with installation of underground storm chambers/vaults. o Roof access floor framing and deck pour has been completed. Essentially a smaller 3rd floor, the purpose of this deck is to provide access to the roof and a
storage room adjacent to the stairwell.
o Along with Community Engagement Director, inspected samples of furniture
including desks, chairs and tables offered for the City Hall facility. All are of quality and, where appropriate, are indicative of the style of the rooms & architecture as well as branding themes
o Windows are being installed on the first floor. All of the City Hall windows
meet hurricane requirements (tested to withstand wind speeds of 160 mph and
flying-debris impact resistant glazing). In keeping with our LEED-inspired design, they feature thermally-broken (non-heat conductive) frames and all glazing is tinted, insulated and Low-E coated to reflect radiant infrared energy
while letting visible light pass.
• Along with Community Development Director, met with Realtor and representatives
from a hotel investment company regarding potential locations for a new 150 room
hotel. There continues to be interest in development of the local hotel market.
• Project Zeus update: Property owner and Staff have finalized the 1st Modification to
the Development Agreement for the Port of Call Project at 8600 Astronaut Blvd. The
item will appear on the December 20th City Council meeting. This is a necessary step
to locate Project Zeus to the building and its additional 150 new jobs to the City. Specifically, the Developer/Hotelier requested the DA be modified to allow Project Zeus to occupy the facility while the commercial parking, Port of Call and Hotel
elements be transferred to property he owns immediately across the street, on and
around the property containing the Radisson Hotel, where he also purchased the
Fairvilla properties. It is anticipated that City Council will consider the item on the December agenda. Project Zeus currently employs approximately 300 people in the City of Cape Canaveral and plans to create 150 new jobs over 3 years with an average
wage of $66,000 and invest $4,500,000 in new capital expenditures. Assisted EDC with
Draft Press Release.
• Attended Brevard County Transportation Impact Fee Technical Advisory Committee meeting. The impact fee was suspended via extended moratoria for several years. The
current moratorium will sunset at the end of this month. With certain exceptions,
projects started after the first of the year will be subject to the impact fee. While there
are no County roads in the City of Cape Canaveral, the City remains eligible for funding
for projects that involve expanding the capacity of City roadways. Since Transportation Impact Fees collected by the County from City projects can be expended in a larger
benefit area (Cocoa Beach and Merritt Island), Staff’s goal will be to monitor the use
of these funds to ensure the City receives a fair share commensurate with contributions
made.
• Met with Cultural and Leisure Services Director regarding the coming repurposing of the old City Hall facility as the Cape Canaveral Cultural Heritage Center.
• Please see attached Press Releases from the EDC.
Culture and Leisure Services Update for Week Ending December 16, 2016
Staff performed day to day duties/responsibilities and assisted various telephone/walk-in requests from the public.
Director Meetings
• City Manager
• Administrative/Financial Services Director
• Cocoa Beach High School Student – Take Stock in Children Mentorship Program
• Staff Luncheon
• Economic Development Director
Athletic Leagues - Monday morning mixed doubles league was rescheduled due to inclement
weather. Tuesday afternoon youth tennis completed the first six week session with 14 participants. Staff is registering players for a new six week session beginning on Tuesday, January 10 and
Thursday, January 12. Wednesday night advanced racquetball league has a tie for both first and
second place with many matches left in the regular season with only 2 points separating the first
and second place players. Wednesday night intermediate tennis league started first round of
playoffs and will continue until the championship match in January.
Farmers Market – Everyone is invited to enjoy fresh produce, baked goods and artisanal products
offered at the new and improved Farmers Market. See you Saturday from 9 a.m. to 3 p.m. at Xeriscape Park on Taylor Avenue across the street from the Nancy Hanson Recreation Complex.
Banana River Park – The last element of Phase III has been installed and the Park looks
awesome! Staff will submit reimbursement from FRDAP once invoice for shade shelter is paid.
Night Disc Golf – Plan your calendar to attend this unique, family friendly activity. Whether
you’ve never played disc golf or are a seasoned veteran, we invite you to Manatee Sanctuary Park
this Friday to experience playing the game in the dark! Baskets will be well lit, discs have been
outfitted with state of the art LED lighting, the walkway will have just enough light to guide you on your way and we’ll even loan you flashlights for your journey. Don’t miss out on having a great
time while getting a little exercise; walking the 9 basket course translates into close to ½ of a mile.
Happy Holidays – Lastly, on behalf of the Culture & Leisure Services Department, we would like
to thank all residents and visitors who visited any of the City’s beautiful parks, attended any of the
fun special events or took part in at least one of the many programs offered in 2016. We wish you
happy holidays and a healthy new year.
Public Works Services Update for Week Ending December 16, 2016
Staff performed day to day duties/responsibilities and assisted various telephone/walk-in requests from the public.
Wastewater Treatment Plant (WWTP)/Sanitary Sewer System
• Oxidation Ditch Rehabilitation Project. Pre-construction meeting held on October 20; numerous valves, piping, aerators, etc., and other materials already ordered/in fabrication.
Consultant staff reviewing shop drawings. Mobilization of heavy equipment scheduled for
the first week of January 2017. This is one of the projects funded through the City’s State
Revolving Fund (SRF) Loan. Infrastructure Maintenance (IM)
• North Atlantic Avenue Streetscape Project. Contractor completed major project tasks and is currently completing “punch list” items. Notice of Substantial Completion submitted to Florida Department of Transportation (FDOT) on December 2; Substantial Completion
Inspection performed by FDOT on December 12. Final Completion Inspection scheduled
for December 22. Upon project approval from FDOT, the City will install decorative street
signs/poles, solar-powered street lights and decorative crosswalks beginning in January 2017.
Canaveral Boulevard/North Atlantic Avenue intersection prior to placement of thermo-plastic striping – looking north.
• Decorative Street Signs/Poles. Staff installed the last decorative street signs/poles on SR A1A. Decorative street signs/poles will be installed on North Atlantic Avenue in January 2017.
Stormwater
• Canaveral City Park Ex-filtration Project. Contractor completed installation of underground stormwater chambers at both the softball and Little League fields. Contractor also replacing a number of stormwater inlets in vicinity of City Park which will result in
road closures. Both the softball and Little League fields will be closed until Project
completion in early 2017. Sandpiper Park (playground), Youth Center and basketball
courts will remain open. Project is being funded with two grants from (1) FDEP and (2) State Legislature funds as well as funds from the City. The City also received an additional $50,380 in grant funds from FDEP for this Project.
Covering of remaining stormwater chambers with backfill at the Little League Field –
looking east.
• Save Our Indian River Lagoon Project Plan. Staff submitted a list of stormwater improvement projects to Brevard County for possible funding from the recently passed ½
cent sales tax referendum for Indian River Lagoon cleanup projects. The County continues
to refine the funding plan so as to spend funds as expeditiously as possible; funding will
be available as early as March 2017. Miscellaneous
• Revised Bus Route. Effective 12/17/16, Space Coast Area Transit (SCAT) is changing the Route 9 bus schedule in Cape Canaveral and Cocoa Beach. Of particular note is that the bus route no longer includes stops along Ridgewood Avenue. A revised Rider Alert
describing the new route through Cape Canaveral is attached. Additional information can
be obtained from SCAT at (321) 633-1878 or 321Transit.com.
• Brevard County Natural Resources Management Department (BCNRMD) Seminar.
Personnel from BCNRMD conducted a seminar with Staff on the proper storage and
disposal of used oil, and non-hazardous and hazardous wastes.
• EPA Sector T Permit. Staff received this stormwater permit from FDEP now required for
all WWTPs with design capacities in excess of 1.0 million gallons per day. The Permit
requires that Staff perform the following stormwater-related tasks: o Perform/document an annual site evaluation to check for potential sources of pollution to stormwater;
o Perform/document quarterly visual monitoring of stormwater at the Banana River
outfall (if any); and
o Develop a Stormwater Pollution Prevention Plan (SWPPP) for the WWTP.
Staff prepared the SWPPP and will maintain a copy on file for inspection by FDEP. The
SWPPP will also be presented to Staff in a future “brown bag” seminar. Permit will expire
on 12/01/2021.
RIDER ALERT
EFFECTIVE SATURDAY, DECEMBER 17, 2016
ROUTE 9
CAPE CANAVERAL LOOP:
WILL DISCONTINUE SERVICE ON POLK AVE., RIDGEWOOD AVE.,
WASHINGTON AVE., ROSALIND AVE., AND CAROLINE ST. TO
IMPROVE ON TIME PERFORMANCE. FROM SHEPARD PARK
NORTHBOUND THE BUS WILL STAY ON N. ATLANTIC AVE., AND
TURN RIGHT ON CANAVERAL BLVD., LEFT ON CENTRAL BLVD.,
RIGHT ON NORTH ATLANTIC TO THE PORT. THE BUS WILL DO
THE SAME ROUTE ALL DAY WITH NO BYPASSES.
COCOA BEACH LOOP:
DISCONTINUES SERVICE TO COCOA BEACH LIBRARY AT THE
LIBRARY’S REQUEST. THE BYPASS TRIP BECOMES THE REGULAR
ROUTE ALL DAY.
WE APOLOGIZE FOR ANY INCONVENIENCE.
IF YOU HAVE ANY QUESTIONS, PLEASE CALL:
633-1878
Brevard County Sheriff’s Office
Cape Canaveral Precinct
Update for Week Ending December 16, 2016
The Brevard County Sheriff’s Office Cape Canaveral Precinct continues to patrol the beach and beach access points throughout the City of Cape Canaveral. During the week of December 8
through December 14, Deputies conducted 24 individual patrols and found no homeless
individuals sleeping in the area.
Patrol Division Weekly Statistics
December 8 thru 14, 2014
Type Weekly Total
Case Reports Written 37
Case Reports Closed 14
Arrests Made 12
Front Desk
Weekly Statistics
December 8 thru 14, 2014
Type Weekly Total
Phone Calls Answered 88
Walk-ups Assisted 54
Fingerprint Cards Completed 11
Notary Assistance for Citizens 4
Citizen On Patrol Weekly Statistics
December 8 thru 14, 2014
Type Weekly Total
Patrol Hours Completed 10
Office/Training/Meeting Hours 14
Miles Driven 195
Total Volunteer Hours 24