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HomeMy WebLinkAboutWeekly Update - 08-12-16 Weekly Update Week Ending August 12, 2016 Cape Canaveral VISION Statement Administrative Services Community Engagement Community Development Economic Development Culture & Leisure Services Public Works Services Brevard County Sheriff’s Office Canaveral Fire Rescue 5-17-2016     Cape Canaveral Vision Statement We envision: A bikeable and walkable Cape Canaveral that retains and enhances its residential feel, characterized by low-rise buildings. This residential and business friendly atmosphere is a liveable, attractive, safe, inclusive and sustainable coastal community that embraces the seaside and riverside as the main amenities, and supports local culture, commerce and education. We envision: A1A as a “complete street” with a native-landscaped and tree-lined median with traffic calming elements and dark-sky street lighting. “Complete street” amenities include bicycle facilities, covered transit stops, and safe pedestrian crossings that invite pedestrians and bicyclists to access the beach, river, local neighborhoods and adjacent communities. Our improved “complete streets” will allow us to travel calmly to intimate waterfront destinations and a walk- able uptown core. Multi-use paths lined with shade trees should be wide enough for bikes and pedestrians and lighted so anyone can walk or bicycle safely anywhere in town, day or night. We envision: Welcoming community entrance features that create a sense of arrival and unique community identity. The “uptown” and other areas will contain an architecturally rich and unique mix of uses, with wide tree shaded sidewalks and umbrella covered café tables at restaurants and bistros where friends gather, interact, and enjoy drinks and dinner. We envision: A community that; removes or transforms blighted and unfinished buildings into attractive structures, offers city-wide green spaces, provides a pet-friendly park with ample shade, and actively recruits and supports businesses that enhance economic viability and serve our residents and visitors. We envision: Open shorelines and rivers accessible to the public including amenities that take advantage of the water, such as limited and quaint water-view establishments and intimate public gathering and entertainment places that may include pavilions, gazebos, or a performance stage.   Administrative Services Update for Week Ending August 12, 2016 The City Manager’s Office is responsible for the day to day administration of all City departments in accordance with City Council’s established policies/direction, local ordinances, resolutions and State/Federal laws/rules and regulations. Telephone conferences, meetings with citizens, documents prepared/reviewed/approved and meetings/conferences held are numerous and may not be included in the Weekly Updates. Highlights:  Met with Department Directors regarding various projects/issues/initiatives.  Met individually with Mayor Hoog and Council Members McMillin and Walsh regarding Agenda Items.  EA assisted in preparation of 8-16-2016 City Council Agenda Packet with CCO/Department Directors.  EA attended Active Shooter training presented by HR Director.  EA provided assistance to City Council Members and select Department Directors. City Clerk’s Office Staff performed day to day duties/responsibilities and assisted various telephone/walk-in requests from the Public/Staff and provided assistance to City Council. Highlights:  Records Management – 150 pages of documents scanned; 232 pages of documents verified; continued preparing records for offsite scanning and disposition/destruction; continued verifying/processing Optical Character Recognition (OCR) of older documents in Laserfiche database.  Council Meetings – prepared/distributed Agenda/Packet for 8-16-2016 Regular Meeting; continued preparing for 9-6-2016 Special and 9-20-2016 Regular Meetings.  Community Redevelopment Agency Board – prepared/distributed Agenda/Packet for 8-16-2016 CRA Board Regular Meeting; continued preparing for 9-6-2016 CRA Board Special Meeting.  Elections – City Qualifying Period begins Friday, noon, 8-12-16 and runs through Friday, noon, 8-26-16; go to www.votebrevard.com for information regarding Primary and General Elections; collected 3 Campaign Treasurer Reports, Report Code P5.  Attended Active Shooter training presented by Human Resources Director at Public Works Services.  Met with City Manager and Community Development Director regarding Criminal Nuisance Abatement Board.  Met with Administrative/Financial Services Director and Deputy City Clerk regarding Records Management and Public Records Requests fees.  Met with City Manager regarding various items/issues. Financial Services Staff performed day to day duties/responsibilities and assisted various telephone/walk-in requests from the Public. Highlights:  Met with City Manager and Community Development Director regarding Community Redevelopment Agency (CRA) Budget status for FY2015-16.  Attended Active Shooter training presented by HR Director. Human Resources/Risk Management Staff performed day to day duties/responsibilities. Highlights:  Legal Update Department of Labor Mandate Updates to Employee Rights Posters: Employee Rights Under the Fair Labor Standards Act (“FLSA”) Poster and the Employee Rights Polygraph Protection Act Poster that employers are required to post have been revised. The Department of Labor mandated that the new Posters be displayed by August 1st in a place where employees readily can see them. There are three major revisions to the FLSA Poster. o First, it now advises non-exempt nursing mothers of their right to be provided with a reasonable break time to express breast milk and a place, that is not a bathroom and that is shielded from view and free from intrusion by co-workers, in which to do so. o Second, the section on enforcement penalties has been revised to include mention of additional penalties for violations of the FLSA. o Third, it points out that some employers are classifying workers incorrectly as independent contractors thus depriving workers who actually are non-exempt employees of their entitlement to minimum wage and overtime pay protection. The new Employee Polygraph Protection Act Poster contains few changes. Most significant of which is the deletion of the reference to $10,000 in the enforcement section of the Poster. The bottom right side of the Poster notes “rev 07/16”. Most employers display a 6-in-1 poster that includes the six mandatory federal postings – Updated FMLA, Minimum Wage/FLSA, USERRA, OSHA, EEOC and Employee Polygraph Protection Act. HR utilizes the Department of Labor’s website and downloads all posters free of charge.  HR continues to search for qualified Professional Engineers with Wastewater/Reclamation municipal plant leadership experience for the Public Works Services Director vacancy.  HR assisted a representative of Synergy NDS retained by Florida Municipal Insurance Trust (FMIT) to complete audit of the City’s assets. HR is providing invoice and cost data of newly acquired assets in order to ensure full asset protection.  HR participated in Sustainability Planning session and provided assistance in the development of a plan “template”.  Conducted multiple training sessions on ACTIVE SHOOTER, HOW TO RESPOND. All City employees were required to attend a session.  ZIKA UPDATE: The Florida Department of Health has conducted testing for the Zika virus for more than 2,567 people statewide. Florida currently has the capacity to test 6,053 people for active Zika virus and 1,691 for Zika antibodies. Per the Governor’s direction on August 3, all county health departments are now offering free Zika risk assessment and testing to any pregnant woman who would like to be tested. o There are 14 new travel-related cases today with four in Miami-Dade County, three in Orange County, two in Hernando County, one in Broward County, one in Lee County, one in Monroe County and two involving pregnant women. o There are four new non-travel related cases today being investigated in Miami-Dade County. o The number for the Zika Virus Information Hotline is 1-855-622-6735. For the latest information from CDC: http://www.cityofcapecanaveral.org/zika Community Engagement Update for Week Ending August 12, 2016 Community Engagement is primarily responsible for implementation/evaluation of public programs, community meetings, public gatherings and more. Staff attended various meetings, performed day-to-day duties/responsibilities, website maintenance/improvements and performed content sourcing throughout the City for various digital/social media platforms. Other highlights include: Conversations with residents/pedestrians/business owners in regard to:  Cape Canaveral Community Garden  Bike-able, walkable and pedestrian friendly initiatives  Pet-friendly / on-leash initiatives  City electric vehicle charging stations Staff attended Friday Fest to discuss upcoming/current projects, collect interested volunteer contact information and distribute City wristbands/koozies to attendees. Staff also invited attendees to participate in an activity called “This is what I want my Cape Canaveral to look like” in which participants drew their vision for Cape Canaveral. The City of Cape Canaveral Tech Talk will be held on Monday, August 15, 2016 from 5-7PM at the Cape Canaveral Public Library. All ages are welcome to this Q & A style meeting, where we will discuss: devices, apps and modern technology. Attendees are encouraged to bring their devices to help explain their issues and obtain resolution. Expect a hands on meeting with peer to peer assistance. The goal of this initiative is to increase the level of technological comfort in an effort to improve communication throughout the City. Staff is proud to announce the Cape Canaveral Community Garden! It is located in Patriots Park, between Long Point Rd. and Columbia Dr. This site was picked for its: morning sunlight/great all around light, access to water, high visibility from SR A1A and high traffic from Park visitors. Anyone interested in becoming a CCCG volunteer should contact Director of Community Engagement Joshua Surprenant, at (321) 868-1240 Ext 403 or email j.surprenant@cityofcapecanaveral.org The City has entered into a contract with Boondock Cities to use its cloud based mapping application. Their application is a “platform used by municipalities to easily build maps for any purpose and increase community engagement.” The application is both easy to use/share, both internally/externally. Current uses for this application will be maps based on:  Local attractions  Pedestrian (Bike-able/Walkable) Master Plan  Manatee Sanctuary Park fitness trail  Parks  Economic Opportunity Overlay District Area  Pokemon Go!  PWS o Reuse water map o Manholes/sewer lines Connect with the City of Cape Canaveral on social media! Facebook – cityofcapecanaveral, 3,320 page likes, +11 Recent posts: Instagram – cityofcapecanaveral, 338 followers, +16 Recent posts:       Twitter – capecanaveralfl, 339 followers, +6 Recent tweets: Pinterest – capecanaveralfl, 508 inspiring pins, +16 Periscope – capecanaveralfl, 447 hearts Snapchat – capecanaveralfl, 151 score, +6 points, 24 followers, +2 followers MailChimp – 191 subscribers, +16 subscribers Social media bests! Tag the City in photos, tweets and posts to be considered.             Community Development Update for Week Ending August 12, 2016 Staff performed day to day duties/responsibilities and assisted various telephone/walk-in requests from the public, including performing plan reviews, processing permits, conducting inspections, performing site visits, issuing Notices and conducting research. The Building Division conducted 50 inspections; processed 34 new building permit applications; 30 permits picked up and payments processed; processed 148 renewal Business Tax Receipts (BTR’s) fire/alarm payments; processed 10 new BTR applications; made 127 updates in Springbrook and returned eight (8) payments for incorrect fees.  Processed five (5) new contractor information packets (Contractor License, Liability Insurance and W/C Insurance) allowing them to pull permits in Cape Canaveral.  Provided assistance completing building permit applications as needed.  One (1) call to contractor regarding scheduling final inspections for building permits that are nearing expiration & permits recently expired.  Responded to eight (8) voicemails.  Responded to seven (7) emails, faxes and calls requesting permit information from realtors and home inspectors.  Scanned 42 pages of Certificates of Insurance.  Compiled Month End Permit Report for Brevard County. Code Enforcement performed day-to-day duties/responsibilities, assisted with various requests from the Public and provided office coverage throughout the week. Highlights:  Issued five (5) notices of violation.  Responded to seven (7) lien search requests.  Issued two (2) door tags for visible violations to be corrected.  Posted one (1) Stop Work Order.  Tagged one (1) vehicle to be towed.  Issued one (1) Civil Citation warning for Section 92 Fertilizer Land Application.  Conducted site inspection with City Arborist in response to a Tree Removal Application to remove 18 Cabbage Palms and one (1) Washingtonian Palm at Shorewood Condominium. Four (4) of the trees are decayed or causing property damage. The other trees are currently under review by Staff. Removal will require mitigation.  Obtained compliance for two (2) violations in the field.  Conducted 17 site inspections.  Responded to 20 voicemails.  Received nine (9) new requests giving life-safety issues priority, followed closely by community appearance and property maintenance.      Code Enforcement Officers continue to conduct daily community sweeps for visible violations throughout the City.  Continued to prepare and distribute outreach correspondence, gather and compile required documentation for the 2016 Annual National Flood Insurance Program (NFIP) Community Rating System recertification packet due by October 1, 2016.  Records Management – 1,596 pages of documents scanned/verified; continued preparing records for disposition/destruction and 3.0 cubic feet destroyed.  Met with Building Department Senior Secretary to discuss processes for Code Enforcement Board Secretary for meeting on August 18, 2016, (reserving library, placing item on City calendar and marquee and notifying Sheriff’s Office to ensure a deputy is present).  Met with City Manager regarding the City’s Criminal Abatement Nuisance process.  Met with City Manager regarding Paint Your Heart Out Program. Discussed other communities’ experiences with the Program and administrative challenges to its implementation.  Attended training session on an active shooter scenario.  Along with the City Attorney’s Office, participated in conference call with Florida Department of Economic Opportunity regarding possible amendment to the City’s Comprehensive Plan. Specifically, discussion revolved around how best to “recognize” the many non-conforming land uses throughout the City. The non- conformities primarily consist of multi-family residential properties.  In conjunction with Senior City Attorney, discussed a variance application with Applicant to determine how best to proceed. Conclusion was to update survey indicating the property lines as indicated by a revised survey; thereby, supporting the variance request. Property is located at 127 Oak Lane. Economic Development Update for Week Ending August 12, 2016 Performed day to day duties/responsibilities, conducted various meetings with business stakeholders, potential investors, citizens, realtors and Staff. Performed site visits and conducted research as necessary.  City Hall status: o Steel columns and I-beams were delivered. With these items, the structural “bones” of the elevated (2nd) floor will be constructed next week. A network of joists will be installed within this interior steel structure and all will be covered by corrugated steel decking. Then concrete will be poured on top of the steel decking. o After the concrete on the elevated floor cures, crews will proceed with the second floor exterior concrete block walls.  Attended City-wide employee Training Class: “Active Shooter Training”.  Cherie Down Park ownership: o Brevard County (BOCC) and Brevard Public Schools (BPS) share ownership of the facility. o The City has expressed its desire to own/operate and has requested same from both entities. The City wishes to create a Flagship Beachfront City Park facility on the site, which is greatly in need of updating. o BOCC has indicated a general desire and willingness to see the Park come under City ownership/control while BPS has only indicated a willingness to explore the option. o For the past few months, Mayor Hoog and the Economic Development Director have met variously with BPS Superintendent Blackburn, BPS Chairman Zeigler and Staff about the City’s goal and to explain the advantages to BPS, the County and the Public. o We are continuing to pursue with the Superintendent and the BPS Board how to best move the project forward with the ultimate result being BOCC and BPS Board approval of City ownership.  Attended Sustainability Team meeting. As a City, we are “All-In” with an increased focus on economic, societal and environmental factors that make a City sustainable. More information will be forthcoming as the Team progresses with implementation which will include impacts in the local built and regulatory environments.  Along with Community Engagement Director/Interim Public Works Services Director, attended online demonstration with “Regroup”, a community notification platform which competes with our current community notification system, Blackboard Connect. Regroup offers competitive pricing, additional outreach mechanisms, to include social media, and offers a cloud-supported database, smart phone app, emergency and/or non- emergency user opt-ins and an app-based user feedback function. Evaluation will continue.  Along with Community Development Director and Senior City Attorney, revised Board of Adjustment recommendation memo regarding Cumberland Farms Special Exception approval. The Board will meet in coming weeks to review the application. The memo includes language which will ensure the City receives an easement for an entry feature at the south entrance to our N. Atlantic Ave. Streetscape project.  Investigated and made cost-savings recommendation to cancel cellular data plans for City-owned iPads for employees who have City-issued iPhones with Personal Hotspot functionality. Culture and Leisure Services Update for Week Ending August 12, 2016 Staff performed day to day duties/responsibilities and assisted various telephone/walk-in requests from the public. Director Meetings  City Manager  Culture & Leisure Services Advisory Board  Active Shooter Training  Community Engagement Director  Human Resources Director  Administrative/Financial Services Director  Library Board Athletic Leagues - Monday morning mixed doubles tennis is now halfway through the season with players enjoying the friendly competition. Monday night advanced tennis/Tuesday night 3v3 youth basketball were cancelled due to inclement weather. Wednesday night advanced racquetball is off to a strong start as many players are having stellar records early in the season. Wednesday night intermediate tennis has one player remaining undefeated with players anxiously awaiting to take him down. Thursday night intermediate tennis has last season’s champion in the lead with a flawless 4-0 record. Banana River Park Phase II – The north parking lot was sodded and is close to being completed. The sod being used is common Bahia and will not need to be irrigated once rooted; contractor is responsible for ensuring sod roots properly and is working with Nail Farms to ensure watering. Cultural Resources - This week, Cultural Programs Manager and Staff Historian Molly Thomas took part in an Archaeological Resource Management training course offered by the Florida Division of Historical Resources. This free continuing education opportunity introduces the legal requirements and management strategies used to conserve Florida’s publically owned archaeological resources. While Ms. Thomas already holds a B.S. in Anthropology and has taken part in several archaeological projects, this additional training certifies her to act as a monitor on City projects that impact cultural resource sites. This certification will dramatically minimize the potential costs associated with maintaining compliance with state cultural resource management regulations. For more information on this and other cultural resource protection programs in Florida, visit: http://dos.myflorida.com/historical/archaeology/cultural-resource-protection/ Blood Drive – The City will be conducting a blood drive at the Cape Canaveral Library on Friday August 19th, from 12:00 p.m. to 5:00 p.m. There is no substitute for human blood. When you donate blood with OneBlood, you are making an immediate contribution to the health and welfare of your community. Blood is needed by patients facing planned and unplanned medical procedures, trauma victims, cancer patients and premature babies. Your donation will help an ill or injured patient within a few days. The turn-around is that fast; the need is constant. Beautification Project – A big thank you to the Infrastructure Maintenance Crew for assisting with beautification of the Nancy Hanson Recreation Complex (NHRC). Leftover material from Banana River Park was transported and installed on the north side of the complex. The west side will be completed within the next two weeks. Public Works Services Update for Week Ending August 12, 2016 Staff performed day to day duties/responsibilities and assisted various telephone/walk-in requests from the public. Wastewater Treatment Plant (WWTP)/Sanitary Sewer System  Oxidation Ditch Rehabilitation. Bids received/opened on June 30; Staff requested additional information from the lowest bidders. Contractor recommendation will be made to City Council at the August 16th meeting. This is one of the projects funded through the City’s State Revolving Fund (SRF) Loan.  Lift Station Maintenance. All leads in lift station panels have been cleaned/replaced as a preventative maintenance measure. The new leads will help prevent phase voltage irregularities and lead to better lift station performance. Lift Station No. 2 with new leads.  WWTP Power Outage. The WWTP was without power for approximately five hours on August 8 after a heavy rain storm; a tree reportedly fell on a nearby power line. The onsite generator was utilized to maintain operations. Stormwater  Canaveral City Park Ex-filtration Project. Construction for the Project was initiated on August 3. Both the softball and Little League fields will be closed until Project completion in approximately six months; Sandpiper Park (playground), the Youth Center and the basketball courts will remain open. Project is being funded with two grants from (1) Florida Department of Environmental Protection (FDEP) and (2) State Legislature funds as well as funds from the City’s CRA. Clay being removed from softball infield – looking northeast. Infrastructure Maintenance (IM)  North Atlantic Avenue Streetscape Project. Pedway construction on the western side of the street continues along North Atlantic Avenue. Contractor installed French drain in front of the Villages of Seaport property; irrigation subcontractor onsite to monitor directional drilling activities for irrigation system. New traffic lights at Canaveral Boulevard intersection are operational. Due to utilities being present at shallow depths along the western side of the street, the pedway will be constructed with six-inch thick concrete in lieu of asphalt. Maintenance of traffic (MOT) includes closure of one lane on North Atlantic Avenue during working hours; flagmen are utilized to direct traffic. All roads will be open after working hours. Estimated time of construction is eight months (early-October 2016 completion date). NOTE: All businesses in the North Atlantic Avenue corridor will remain open during construction activities. New median extension at North Atlantic Avenue/Canaveral Boulevard intersection - looking north. Miscellaneous  Sustainability Plan. The Sustainability Planning Team conducted its first meeting to initiate preparation of the City’s Sustainability Plan. A follow-up meeting with the City’s consultant is scheduled for September 13. Brevard County Sheriff’s Office Cape Canaveral Precinct Update for Week Ending August 12, 2016 Page 1 of 1 Patrol Division Weekly Statistics August 4 thru August 10, 2016 Type Weekly Total Case Reports Written 44 Case Reports Closed 23 Arrests Made 15 Front Desk Weekly Statistics August 4 thru August 10, 2016 Type Weekly Total Phone Calls Answered 64 Walk-ups Assisted 38 Fingerprint Cards Completed 9 Notary Assistance for Citizens 3 Citizen On Patrol Weekly Statistics August 4 thru August 10, 2016 Type Weekly Total Patrol Hours Completed 24 Office/Training/Meeting Hours 1 Miles Driven 164 Total Volunteer Hours 25   Station #1: 190 Jackson Avenue •Cape Canaveral, Florida 32920 • (321) 783‐4777 • Fax: (321) 783‐5398  Station #2: 8970 Columbia Road •Cape Canaveral, Florida 32920 • (321) 783‐4424 • Fax: (321) 783‐4887    CANAVERAL FIRE RESCUE Serving the city of Cape Canaveral & Canaveral Port Authority Update for Week Ending August 12, 2016 1. Weekly meeting with CPA staff and BCSO. 2. Meeting with Seaport Canaveral. 3. Meeting with Brevard County Emergency Management. 4. Attended Regional Domestic Security Task Force Meeting. 5. Payroll processed and transmitted. 6. Station tour for 13 preschoolers and their parents. 7. In service Medical training with Dr. Mac. 8. Volunteer training on Williams pump. 9. Opti-comm traffic light pre-emption has been installed on four signals in the City. The remainder will be installed next FY. This system enables us to turn the light red in all directions except in the direction we are traveling. It allows us to go safely through intersections and greatly improves the safety for drivers. The system is currently being tested and should be active next week.